Description: Maranoa Logo Process

 

BUSINESS PAPER

 

General Meeting

 

Wednesday 14 September 2011

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 7 September 2011

 

 

Mayor:                                                    Councillor R S Loughnan

 

Deputy Mayor:                                        Councillor T G Hartley

Councillors:                                             Councillor J P Bartels

                                                              Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor W M Newman

                                                              Councillor M L Price

                                                              Councillor W S Wason

                                                              Councillor J S Watson

 

Chief Executive Officer:                            Mr Paul Bawden

 

Senior Management:                                Mr Tony Klein (Director Community Services)

                                                              Mr Matthew McGoldrick (Director Corporate Services)

                                                              Mr Stephen Mow (Acting Director Operations)

                                                              Mr Rob Hayward (Director Planning & Environment)

 

Officers:                                                  Ms Jane Frith (Corporate Communications Officer)

 

Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on September 14, 2011 at 9.00AM.

Paul Bawden

Chief Executive Officer

 

 


Maranoa Regional Council

    

General Meeting -  14 September 2011

TABLE OF CONTENTS

Item       Subject

No

1            Welcome

 

2            Present/Apologies

 

3            Confirmation of Minutes

              General  24 August 2011

 

4            Business arising from Minutes

 

5            On the Table  

 

6            Presentations/Petitions and Deputations

 

7            Consideration of notices of business

 

8            Consideration of notices of motion  

 

9            Reception of notices of motion for next meeting

 

Reports

 

10          Executive Services

10.1      Confirmation of Minutes - 2011/12 Special Budget
Meeting - 24/08/11

Prepared by:      Paul Bawden, Chief Executive Officer

Attachment :       2011/12 Special Budget Meeting Minutes

 

11          Community Services

11.1      Changes to HACC client co-payment for Home Maintenance
Services

Prepared by:      Melissa Wathen, Manager Social Development

11.2      Proposed New Location for Wallumbilla Youth Precinct

Prepared by:      Fiona Vincent, Regional Sport & Recreation Coordinator

Attachment :       SmartMap

 

12          Corporate Services

12.1      Demolition of old Caretaker's Cottage

Prepared by:      Tanya Mansfield, Manager Performance and Planning

Attachment 1:     Mitchell Showgrounds Caretaker Cottage - Photos

Attachment 2:     Mitchell Showgrounds Caretaker Cottage - Photos
Kitchen

 

13          Operations

 

14          Planning & Environment

14.1      Exploration and Urban Areas

Prepared by:      Robert Hayward, Director Planning & Environment

 

Status Reports

 

15          Executive Services

 

16          Community Service

 

17          Corporate Services

 

18          Operations

18.1      Status Report

Prepared by:      Stephen Mow, Acting Director, Operations

Attachment 1:     Technical Services Report

Attachment 2:     General Operations Report

Attachment 3:     Works Program

 

19          Planning & Environment

 

Next General Meeting

 

 

Confidential Items

 

In accordance with the provisions of section 72 of the Local Government (Operations) Regulation 2010, a local government may resolve to close a meeting to the public and move ‘into Committee’ to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.

 

20          Confidential Items

20.1      Sale of Land for Overdue Rates

              Classification:         Closed Access

Local Government (Operations) Regulation 2010 Section 72(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

20.2      Extenstion for the payment of rates

              Classification:         Closed Access

Local Government (Operations) Regulation 2010 Section 72(d) rating concessions.

 

Councillor Business

 

21          Councillor Business

 

 

Closure

 


Minutes of the General Meeting of maranoa Regional Council held at Surat Administration Centre on 24 August 2011 commencing at 9.40AM

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. T G Hartley, Cr. J P Bartels, Cr. J L Chambers, Cr. R J Denton, Cr. W M Newman, Cr. M L Price, Cr. W S Wason, Cr. J S Watson,  Chief Executive Officer – Paul Bawden, Director Community Services – Tony Klein, Director Corporate Services – Matthew McGoldrick, Director Planning & Environment – Rob Hayward, Acting Director Operations – Stephen Mow, , Planning & Environment Support Officer – Jessica Reiser, Corporate Communications Officer – Jane Frith and Kelly Rogers Minutes Officer in attendance.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.40AM.

 

APOLOGIES   

 

There were no apologies for the meeting.

 

Confirmation of Minutes

 

Cr. Bartels left the Chambers at 9.40am

Cr. Bartels entered the Chambers at 9.42AM

 

Resolution No. GM.297.11

Moved Cr Denton                                                          Seconded Cr Price  

 

That the minutes of the General Meeting (14-10.08.11) held on 10 August 2011 be confirmed.

 

CARRIED                                                                                                                      9/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Executive Services

 

Item Number:                                   10.1

File Number: D11/22394

Subject Heading:                          2012 Annual Show Holidays

Author and Officer’s Title:                Donald  Wells, Manager Human Resources

 

Executive Summary: 

The Honourable Cameron Dick MP, Attorney-General and Minister for Industrial Relations as Minister responsible for the administration of the Holidays Act 1983 has requested in writing (see attached letter) if Maranoa Regional Council, through written request by the Chief Executive Officer, wish to nominated one or more special holidays within the district for the annual agricultural, horticultural or industrial show or other event.

 

Resolution No. GM.298.11

Moved Cr Chambers                                                     Seconded Cr Watson  

That Council supports application to Minister for Industrial Relations for the Special Holidays:-

 

Roma Annual Show Holiday - Friday May 11th 2012;

 

And,

 

Mitchell Annual Show Holiday - Tuesday 15th May 2012.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Human Resources

 

 

Item Number:                                   10.2

File Number: D11/23180

Subject Heading:                          2010/2011 Operational Plan Final Quarterly       Review

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

 

Executive Summary: 

The 2010/11 Operational Plan sets out the most significant projects and initiatives that Council decided to pursue this financial year towards achieving the long term objectives in the Corporate Plan 2009-2013.

 

Regular monitoring of progress against this Operational Plan is an important element of Council’s governance process and is also a requirement of the Local Government Act 2009. 

 

The attached report on progress to 30th June 2011 is presented for Council’s consideration.  An update on activities identified in the Operational Plan has been undertaken and explanations provided.

 

 

 

 

Resolution No. GM.299.11

Moved Cr Hartley                                                          Seconded Cr Newman  

That the final quarterly report on the activities to achieve the goals and strategies outlined in the 2010/11 Operational Plan be received and noted as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Performance and Planning

 

 

Community Services

 

Item Number:                                   11.1

File Number: D11/22589

Subject Heading:                          Monthly Statistical Report for Economic & Tourism Unit, July 2011

Author and Officer’s Title:                Ed Sims, Manager Organisational Performance

 

Executive Summary:

This report provides council with a summary of the performance of the Economic Development and Tourism Unit against key performance indicators for July 2011 compared with June 2011. 

 

 

Resolution No. GM.300.11

Moved Cr Watson                                                         Seconded Cr Price  

That the Economic and Tourism Development Report for the month of July 2011 be received and noted.  

 

CARRIED                                                                                                                      9/0

 

 

 

Item Number:                                   11.2

File Number: D11/23702

Subject Heading:                          Maranoa Retirement Village Auxiliary Sub-       Committee Proposal Options

Location:                                          Mitchell

Applicant:                                         Maranoa Retirement Village Auxiliary Sub-Committee

Author and Officer’s Title:                Tony Klein, Director of Community Services

 

Executive Summary: 

The Maranoa Retirement Village (MRV) Auxiliary Sub-Committee requests Council’s consideration of two options for the delivery of residential aged care in Mitchell if Regional Development Australia Fund (RDAF) funding is not secured in round 1 of the program.

 

 

 

 

 

 

 

 

Resolution No.

Moved Cr Wason                                                          Seconded Cr Denton  

That Council:-

 

  1. Confirm with the Maranoa Retirement Village Auxiliary Sub-Committee (MRVAS-C) that it has been progressing investigations into the methodology of undertaking the survey as outlined in Option 1 of their proposal of 17 August 2011 and in accordance with the resolution (GM.263.11) of 13 July 2011.

 

  1. Defer consideration of Option 2 pending the receipt of:-

 

    1. Fuller submission from MRVAS-C addressing the proposal in terms of:

                                          i.    Governance model including the entity to operate the facility, its existing/proposed legal status, office bearers, resources, model to manage the facility and provision of reporting.

                                        ii.    Delivery model in terms of the location and character of the future Village i.e. whether it is the current or new facility at the present site or a co-location at Mitchell Hospital.

                                       iii.    Operational model to include relationship of MRVAS-C to the provider of services and any major changes to the level of service/operations of the existing facility.

                                       iv.    Financial model to provide details over at least five years on the viability of the operation and whether it can meet operational, maintenance, capital and any borrowing liabilities.

                                         v.    Timetable to establish the overall model.

                                       vi.    Commitments sought from Council that include period and level of operational and capital support.

                                      vii.    Accountability for the bed licenses to include approach to any transfer out of the area or in the event that the operation was to be terminated.

 

    1. Report from Officers to the next practicable Council Meeting following the receipt and assessment of the submission from MRVAS-C together with other relevant information to assist Council in its considerations.

 

 

NO VOTE TAKEN                                                                                                         

 

 

 

 

Subject Heading:          suspension of standing orders

Council adjourned the meeting at 10.01am

 

Subject Heading:          resumption of standing orders

Council resumed the meeting at 10.33am

 

 


 

Discussion:

Discussions again commenced in relation to the MRV sub committee Auxiliary proposal. An amendment to the motion was put forward, accepted by the Mover & Seconder, and then voted on.

 

Resolution No. GM.301.11

Moved Cr Wason                                                          Seconded Cr Denton

That Council:-

 

  1. Confirm with the Maranoa Retirement Village Auxiliary Sub-Committee (MRVAS-C) that it has been progressing investigations into the methodology of undertaking the survey as outlined in Option 1 of their proposal of 17 August 2011 and will undertake the survey as soon as possible and in accordance with the resolution (GM.263.11) of 13 July 2011.

 

  1. Defer consideration of Option 2 pending the receipt of :-

 

    1. Fuller submission from MRVAS-C addressing the proposal in terms of:

                                          i.    Governance model including the entity to operate the facility, its existing/proposed legal status, office bearers, resources, model to manage the facility and provision of reporting.

                                        ii.    Delivery model in terms of the location and character of the future Village i.e. whether it is the current or new facility at the present site or a co-location at Mitchell Hospital.

                                       iii.    Operational model to include relationship of MRVAS-C to the provider of services and any major changes to the level of service/operations of the existing facility.

                                       iv.    Financial model to provide details over at least five years on the viability of the operation and whether it can meet operational, maintenance, capital and any borrowing liabilities.

                                         v.    Timetable to establish the overall model.

                                       vi.    Commitments sought from Council that include period and level of operational and capital support.

                                      vii.    Accountability for the bed licenses to include approach to any transfer out of the area or in the event that the operation was to be terminated.

 

    1. Report from Officers to the next practicable Council Meeting following the receipt and assessment of the submission from MRVAS-C together with other relevant information to assist Council in its considerations.

 

CARRIED                                                                                                                      7/2

 

Delegated Officer

Director Community Services

 

 

Corporate Services

 

Item Number:                                   12.1

File Number: D11/21534

Subject Heading:                          User Naming Conventions Policy

Location:                                          Roma

Applicant:                                         N/A

Author and Officer’s Title:                Debbie Tully, Administration Manager

 

Executive Summary: 

The purpose of this Policy is to allow for the creation of a unique user name for each employee and to be used as a best practice approach that when adhered to will ensure a level of consistency and reduced administrative overhead for Information Technology support functions.

 

Resolution No. GM.302.11

Moved Cr Newman                                                       Seconded Cr Watson  

That Council adopts the User Naming Convention Policy as presented for implementation across Council.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Administration Manager

 

 

Item Number:                                   12.2

File Number: D11/22810

Subject Heading:                          Works on Reserve for Camping, Water & Recreation

Location:                                          Lot 508 on Crown Plan WV835101 (20kms NE Roma,          Taroom Road)

Applicant:                                         Ergon Energy

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Executive Summary: 

Ergon Energy is seeking Council’s consent to an easement being created on Lot 508 on Crown Plan WV835101. 

 

Resolution No. GM.303.11

Moved Cr Hartley                                                          Seconded Cr Bartels  

That Council provides consent to Ergon Energy for the installation of a power line on Lot 508 on Crown Plan WV835101 subject to the easement not impeding the use of the reserve for its gazetted purpose and Ergon implementing an appropriate environmental plan to ensure their work activities do not harm the ecology of the reserve.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Performance and Planning

 

 

Item Number:                                   12.3

File Number: D11/23005

Subject Heading:                          Renewal of Special Lease 36/44946

Location:                                          Lot 13 on EG134 (35kms SE Surat, Cnr Glenmorgan           Glenearn Rd & Teelba Rd)

Applicant:                                         Department of Environment and Resource Management

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Executive Summary: 

Special Lease 36/44946 is over Reserve 9310 which is a reserve created for water purposes.  The term of the special lease expires on 30 October 2012 and the Department of Environment and Resource Management are considering the renewal of the lease. Council has been asked to confirm that the reserve is still required for its gazetted purpose and to advise if it has any issues that the Minister should consider in respect of the renewal of the lease.

 

 

Resolution No. GM.304.11

Moved Cr Denton                                                          Seconded Cr Wason  

That Council confirms the reserve 9310 is still required for its gazetted purpose being a water reserve and furthermore approve the renewal of special lease 36/44946 over reserve 9310 subject to the following conditions:-

 

1.   The leased area is to have a stock proof fence to eliminate domestic grazing stock from entering nearby road reserve/s – Glenmorgan-Teelba Road Reserve.

2.   The leased area is to be used for grazing purposes only, and in such a manner so as the land is not degraded as far as reasonably practical from this specified use.

3.   The lessee has a duty of care, to take all reasonable and practicable measures to sustainably manage the permit area.

4.   Any weeds of national significance are to be controlled in such a manner that will not allow the spread of seed onto adjoining land or land further down any water course and or creek.

5.   Should any weed of national significance be identified within the confines of the special lease land, the lessee is to notify the Department of Environment and Resource Management and the Local Government of the weed as soon as practicably possible.

6.   The landholder is to be responsible for any litigation that may result from the “Trustee Lease or Trustee Permit” use.”

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Performance and Planning

 

 

Planning & Environment

 

Item Number:                                   14.1

File Number: D11/21465

Subject Heading:                          Material Change of Use for (Medium Impact       Industry, ERA21 Motor Vehicle Workshop,         ERA43 Concrete Batching, Chemical Storage      and pipe inspection station), Office and                    Accommodation Units (15 units and amenities     block)

Location:                                          69 Beaumont Drive, Roma QLD 4455

                                                          (Lots 2 & 3 on RP892984)

Applicant:                                         Viking Energy Pty Ltd C/- MJ Hedges Geomeasure Pty Ltd

Author and Officer’s Title:                Robert Hayward, Director Planning & Environment

 

Executive Summary: 

This application seeks a Development Permit for Material Change of Use for Industry (Medium Impact Industry, ERA21 – Motor Vehicle Workshop Operation, ERA43 – Concrete Batching Plant, Chemical Storage and pipe inspection station), Office and Accommodation Units (15 units and amenities block) on land at 69 Beaumont Drive, Roma QLD 4455 and described as Lots 2 & 3 on RP892984.

The proposed development is consistent with the DEOs and Urban Area Code contained in the Roma Town Planning Scheme 2006.

 

 

Resolution No. GM.305.11

Moved Cr Bartels                                                          Seconded Cr Hartley  

Council should approve the application for Material Change of Use Industry (Medium Impact Industry, ERA21 – Motor Vehicle Workshop Operation, ERA43 – Concrete Batching Plant, Chemical Storage and pipe inspection station), Office and Accommodation Units (15 units and amenities block) subject to the following conditions.

1.       Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

 

2.       Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.       Maintain the approved development being Material Change of Use for Industry (Medium Impact Industry, ERA21 Motor Vehicle Workshop, ERA43 Concrete Batching, Chemical Storage and pipe inspection station), Office and Accommodation Units (15 units and amenities block) in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

37617_POD_REVB

Plan of Development

14/02/11

11020A

Lower Floor

18/02/11

11020B

Upper Floor

18/02/11

11020C

Elevations

18/02/11

11020D

Elevations

18/02/11

1131-DR1

Plan Showing Existing and Proposed Buildings, Sewer & SW Management

25/02/11

B5H-312

12.0 x 3.0m 5 Rooms Blankhouse

17/02/11

WALH-212

12.0 x 2.4m Ablution Laundry

17/02/11

1131-DR2

Double Road Train Turning Circle

25/02/11

OF-191-H-C2-01

Floor Plan 12.0 x 3.0m Offices

April 2010

6643

Stormwater Management Plan Rev 1

May 2011

LM110002.000

Environmental Management Plan Version 0

10 March 2011

5019

Dust Management Plan - Viking Energy, Roma Version 1

07 March 2011

 

Stormwater and Drainage

 

4.       Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

5.       Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

6.       There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

 

7.       The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.  The stormwater disposal system must be carried out generally in accordance with the approved Stormwater Management Plan prepared by RMA Document No. 6643 Revision 1 dated May 2011. 

 

8.       Soil erosion and sediment is controlled in accordance with Schedule 6: “Standards for Stormwater Drainage”.

 

Erosion Control

 

9.       If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring. Such a plan needs to be submitted to the Council.

 

10.     During construction, soil erosion and sediment is to be managed in accordance with Schedule 8: “Standards for Construction Activity”.

 

11.     Implement the approved Dust Management Plan prepared by Pae Holmes Document No. 5019 Version 1 dated 7 March 2011 during construction and throughout operation of the approved development. 

 

Services

 

12.     The site must be provided with on-site sewerage in accordance with the requirements of Schedule 5 - Standards for Sewer Supply in the Roma Town Planning Scheme. 

 

13.     The site must be provided with a water connection, up to but excluding a water meter, to the reticulated water network.

 

14.     All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the EDROC Standards Manual where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Rubbish Collection

 

15.     At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Access, Roads, Landscaping and Lighting

 

16.     Vehicle manoeuvring areas must be provided on-site so that all vehicles can enter and leave the site in a forward direction.

 

17.     The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards. Access to and from the site is to be provided from Beaumont Drive in accordance with the approved plans.

 

18.     Vehicle crossovers to Beaumont Drive are to be widened to allow for entry by a double road train vehicle in accordance with Plan No. 1131-DR1, Issue C, ‘Plan Showing Existing and Proposed Buildings, Sewer & SW Management’.

 

19.     All landscaping, vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

20.     All car parking spaces and driveway areas are to be sealed with an approved impervious surface. Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal unless any alternative specifications is included in the Schedule of Requirements.

 

21.     Provide a total of 40 car parking spaces on the site in accordance with the approved plans. 

 

22.     Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

23.     A 2.0 metre wide landscape strip is to be provided at the Beaumont Drive and Warrego Highway frontages of the site in accordance with approved plan no. 27617_P0D_RevB. The landscape strip is to extend for the entirety of the site frontage, exclusive of driveway crossovers and vehicle manoeuvring areas.

 

24.     Prepare and submit a landscaping concept plan for approval by the Council.

The landscaping concept plans must demonstrate methods for shading, paving, screening/buffering landscaping (to a minimum height of 2metres, noise attenuation and streetscape enhancement as needed. Landscaping elements must positively contribute to the overall amenity of the site.

 

25.     Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

 

26.     Service vehicle access and manoeuvring is to be designed in accordance with AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities requirements. Design service vehicle to be a minimum AV Type 2 Road Train. 

 

Avoiding Nuisance

 

27.     Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

28.     All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

29.     All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites. 

 

30.     The applicant shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site to the satisfaction of the Council Engineer.

 

31.     Hours of operation for the Industry and Office use are limited to 6am to 7pm Monday to Friday and 6am to 1pm Saturday.  The approved use is not to operate on Sundays or Public Holidays. 

 

32.     Loading and unloading of goods is limited to 6am to 7pm Monday to Friday and 6am to 1pm Saturday.  No loading or unloading of goods is to occur on Sundays or Public Holidays. 

 

Fencing

 

33.     Construct a 1.8 metre high screen fence on the northern boundary of the site.

 

 

No Cost to Council

 

34.     The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

35.     All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

General

 

36.     Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both deign and construction. 

 

Site works

 

37.     Bulk earthworks to occur on site to be in accordance with AS3798:2007 for industrial developments.

 

38.     Any retaining walls shall be designed by and RPEQ (Structural) Engineer and certification provided for both design and construction of walls.

 

Signage and line marking

 

39.     Signage and line marking to be in accordance with MUTCD requirements and AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities. 

 

40.     Signage to be erected to delineate vehicle manoeuvring pathways on site.

 

 Use of Approved Buildings

 

41.     Office use on the site forming part of the approved development is only to be used by tenants of the site for activities relating to approved industrial activities at the site.

 

42.     Use of the accommodation buildings forming part of the approved development is limited to employees of the tenants at the site.

 

43.     Maintain reciprocal access arrangements between Lots 2 and 3 for car parking, onsite manoeuvring and access between the two lots. 

 

           

Environmentally Relevant Activity 43 – Concrete Batching and Environmentally Relevant Activity 21 – Motor Vehicle Workshop Operation

 

SCHEDULE A – ACTIVITY

Prevent and/or minimise the likelihood of environmental harm

A1.       In carrying out the environmentally relevant activities, you must take all reasonable and practicable measures to prevent and/or to minimise the likelihood of environmental harm, that, if carried out incompetently. Or negligently, may cause environmental harm, in a manner that could have been prevented, shall be carried out in a proper manner in accordance with conditions of this approval.

 

NOTE: This approval authorises the environmentally relevant activity. It does not authorize environmental harm unless a condition contained within this approval explicitly authorises that harm. Where there is no condition the approval is silent on a matter, the lack of a condition or silence shall not be construed as authorising environmental harm.

 

 

Maintenance of measures, plant and equipment

A2. The holder must:

-           install all measures, plant and equipment necessary to ensure compliance with the conditions of this environmental authority; and

-           maintain such measure, plant and equipment in a proper and efficient condition at all times; and

-           operate such measures, plan and equipment in a proper and efficient manner.

 

Site based management plan

A3. From commencement of the activity, a Site Based Management Plan (SBMP) must be implemented. The SBMP must identify all sources of environmental harm, including but not limited to the actual and potential release of all contaminants, the potential impact of these sources and what actions will be taken to prevent the likelihood of environmental harm being caused. The SBMP must also provide for the review and continual improvement in the overall environmental performance of all Environmentally Relevant Activities (ERA’s) that are carried out on the approved site.

 

The site based management plan must address the following matters:

-           Environmental commitments – a commitment by senior management to achieve environmental goals;

-           Identification of environmental issues and potential environmental impacts;

-           Control measures routine operations to minimise the likelihood of environmental harm;

-           Contingency plans and emergency procedures for non-routine situations;

-           Organisational structure and responsibilities thereunder;

-           Effective communication;

-           Monitoring of any contaminants releases;

-           Conducting environmental impact assessments;

-           Staff training;

-           Record keeping;

-           Periodic review of environmental performance and continual improvement.

 

Records

A4. Record, compile and keep all monitoring results required by this document and present this information to the administering authority when requested, in a specified format.

 

Annual Returns

A5.       The operator of the ERA 8 (3) (a) must complete an annual return each year on or before the anniversary date. The completed annual return must be lodged together with prescribed fee prior to its expiry date.

 

SCHEDULE B - AIR

Nuisance

B1.       The release of noxious or offensive odours or any other noxious or offensive airborne contaminants resulting from the activity must not cause a nuisance at any odour sensitive place.

 

Dust Nuisance

B2.       The release of dust and/or particulate matter resulting from the activity must not cause an environmental nuisance at any dust sensitive place.

 

B3.       Excedence of any of the following levels when measured at any dust sensitive place is an environmental nuisance for the purpose of B2-2;

-           Dust deposition of 120mg/M2/day, when monitored in accordance with Australian Standard AS 3580.10 1991; or

-           A concentration of  less than 150µg(PM10)/M3/T24hr, at a dust sensitive place down wind of the site, when monitored in accordance with;

o    AS3580.9.6 ‘Ambient Air – Particulate Matter – Determination of suspended particulates PM10 high volume sampler with size-selective inlet – gravimetric method’ or

o    Any alternative method of monitoring PM10 that may be permitted by the ‘Air Quality Sampling Manual’ as published from time to time by the Queensland Government

 

B4. When requested by the Administering Authority, dust and particulate monitoring must be undertaken to investigate any complaint of environmental nuisance caused by dust and/or particulate matter, and the results notified within 14 days to the administering authority following completion of monitoring. Monitoring must be carried out at a place/s relevant to the potentially affected dust sensitive place and at upwind control sites and must include:

-           for a complaint alleging dust nuisance, dust deposition; and

-           for a complaint alleging adverse health affects caused by dust, the concentration / M3 / PM10 / t24hr.

 

SCHEDULE C - WATER

Erosion protection measures and sediment controls

C1.       Erosion protection measures and sediment control measures must be implemented and maintained to minimise the release of sediment within 14 days of commencement of any approved activity on this site. The size of any sedimentation containment must be sufficient to contain the run-off expected from a 24hr storm with an average recurrence interval of 1 in 5 years.

 

C2.       Prevent the release of sediment to waters or a build up of sediment in any stormwater drain.

 

Release to waters

C3.       No contaminated releases to waters or the bed of any waters are authorised by this development approval.

 

Stormwater management

C4.       There must be no release of stormwater runoff that has been in contact with any contaminants (other than sediment) at the site to any waters, roadside gutter or stormwater drain.

 

SCHEDULE D – NOISE AND VIBRATION          

Noise nuisance

D1.       Noise from any activities approved on this site must not cause an environmental nuisance at any affected premises.

 

D2.       All noise from the approved activities must not exceed the levels specified in Schedule D – Table 1 at any noise affected premises.

 

Schedule D – Table 1 (Noise Limits)

 

Sensitive Receptor

Time of Day

Acoustic quality objectives (measured at the receptor) dB(A)

Environmental Value

 

 

Leq,adj,1hr

LA10,adj,1hr

LA1,adj,1hr

 

Dwelling (for outdoors)

Daytime and evening

50

55

65

Health and wellbeing

Dwelling (for indoors)

Daytime and evening

35

40

45

Health and wellbeing

Night-time

30

35

40

Health and wellbeing, in relation to the ability to sleep

Commercial and retail activity (for indoors)

When the activity is open for business

45

 

 

Health and wellbeing, in relation to the ability to converse

 

Noise Monitoring

D3. When requested by the Administering Authority, noise monitoring must be undertaken to investigate any complaint of noise nuisance, and the results notified within 14 days to the administering authority. Monitoring must include:

-           LAeq, adj, 1hr

-           LA10, adj, 1hr

-           LA1, adj, 1hr

-           The level and frequency of occurrence of impulsive or tonal noise;

-           Atmospheric conditions including wind speed and direction;

-           Effects due to extraneous factors such as traffic noise; and

-           Location, date and time of recording.

 

D4. The method of measurement and reporting of noise levels must comply with the latest edition of the Environmental Protection Agency’s Noise Measurement Manual.

 

Vibration nuisance

D5. Vibration emitted from activities must not exceed the levels specified in Schedule D Table 2 at any vibration sensitive place.

 

Schedule D – Table 2 (Vibration limits – Sensitive Place)

 

 

Vibration measured at a ‘Vibration Sensitive Place’

 

Daylight hours

Houses and low rise buildings and commercial buildings not included below

FORMTEXT 10mm/sec

Commercial and industrial buildings or structures of reinforced concrete or steel

FORMTEXT 25mm/sec

 

Vibration Monitoring

D6. When requested by the Administering Authority, vibration monitoring and recording must be undertaken to investigate any complaint of nuisance, and the results notified within 14 days to the administering authority. Monitoring must include:

-           peak particle velocity (mm/sec); and

-           location of the blast/s within the site (including which bench level);

-           atmospheric conditions including temperature, relative humidity and wind speed and direction; and

-           the level and frequency of occurrence of impulsive or tonal noise;

-           effects due to extraneous factors; and

-           location, date and time of recording.

 

SCHEDULE E – WASTE

Waste handling

E1.       All regulated waste removed from site must be removed by a person who holds a current approval to transport such waste under the provisions of the Environmental Protection Act 1994.

 

E2.       Records must be kept for five years, and must include the following information:

-           date of pickup of waste;

-           description of waste;

-           cross reference to relevant waste transport documentation;

-           origin of waste;

-           destination of waste;

-           intended fate of waste, for example, type of waste treatment, reprocessing or disposal.

 

Note: Records of documents maintained in compliance with the waste tracking system established under the Environmental Protection Act 1994 or any other law for regulated waste will be deemed to satisfy this condition.

 

E3.       You must only use vehicles to transport regulated waste that are registered on the electronic database held by the Queensland Government (the licensed vehicles).

 

SCHEDULE F – LAND

Preventing contaminant release to land

F1.       Contaminants must not be released to land. An appropriate spill cleanup kit/s must be located across the site, the spill cleanup kit/s must be replenished upon any use of its contents.

 

F2.       Spillage of all chemicals and fuels must be contained within an on-site containment system and controlled in a manner that prevents environmental harm.

 

            Note: All chemical product storage/s must be designed, constructed and maintained in accordance with AS1940 – Storage and Handling of Flammable and Combustible Liquids.

 

SCHEDULE G – COMMUNITY

Complaint response

G1.       All complaints received must be recorded including investigations undertaken, conclusions formed and action taken. This information must be made available to the administering authority on request.

 

G2.       In consultation with the administering authority, cooperation with and participate in any community environmental liaison committee established in respect of either the site specifically, or the industrial estate where the site is located.

 

SITE SPECIFIC CONDITIONS

 

SCHEDULE H

AIR

 

H1.       Cement blending and transfer of cement must be carried out in such a way so as not to cause environmental harm to any dust sensitive place.

 

H2.       Storage tanks and blending machinery are to be inspected annually as per your Environmental Management Plan and records of inspections made available to Council’s authorised officers upon their request.

 

H3.       All transfer of dry material to be undertaken in an enclosed environment with appropriate dust management devices (dust collectors and filters) as per your Environmental Management Plan.

 

H4.       Dust collectors to be checked and maintained daily as per your Environmental Management Plan.

 

H5.       Ensure all vehicle loads are covered.

 

H6.       Vehicle speed limits on site are not to exceed 10km/hr as per your Environmental Management Plan.

 

H7.       All dry material is to be swept up off shed floors and disposed of in such manner so as not to cause environmental harm.

 

H8.       Spray unsealed surfaces with water to limit dust produced as required.

 

WATER

 

H9.       Cement blending shed, motor vehicle workshop and chemical storage areas are to be covered and bunded so as to prevent the contamination of stormwater runoff.

 

H10.     All vehicle maintenance is to be undertaken in the fully enclosed workshop.

 

H11.     No washing down of vehicles is to take place on site.

 

NOISE

 

H12.     No routine maintenance to be undertaken between 6pm and 7am as per your          EMP.

 

H13.     No bulk powder transfer operation is to be undertaken between 6pm and 7am as per          your EMP.

 

WASTE

 

H14.     All waste oil must be stored undercover and in a bunded area.

 

H15.     All concrete and concrete product waste is to be disposed of in such a way so as not to cause environmental harm.

 

H16.     No stationery transfer of waste water is to take place on site as per your Environmental Management Plan.

 

GENERAL

 

H17.     Staff inductions to include information about environmental management roles and responsibilities as per Environmental Management Plan.  Records of attendance at inductions to be kept and made available to Council’s authorised officers upon request.

 

H18.     Environmental management inspections to be conducted every month as per environmental Management Plan.

 

H19.     Audits of Environmental Management Plan to conducted twice annually as per Environmental Management Plan.

 

H20.     A review and revision of the Environmental Management Plan is to be undertaken every 2 years.

 

-----END OF CONDITIONS FOR SCHEDULE H.

 

SCHEDULE I – DEFINITIONS

 

Words or phrases used throughout this licence and/or development approval are defined below;

Where a definition for a term used in this approval is sought and the term is not defined within this approval the definition provided in the Environmental Protection Act 1994, its regulations and the Environmental Protection Policies shall be used.

 

Word Definitions

 

Administering authority

means the Department of Environment and Resource Management or Local Government whom ever is the undersigned to the document.

Annual return

means the return required by the annual notice

Approval

means ‘notice of development application decision’ or ‘notice of concurrence agency response’ under the Sustainable Planning Act 2009.

Authorised Place

means the place authorised under this environmental authority/development approval for the carrying out of the specified environmentally relevant activity/s.

authorised person/officer

means a person holding office as an authorised person/officer under an appointment under this Act by the chief executive or chief executive officer of a local

government.

Daytime

means the period after 7a.m. on a day to 6p.m. on the day.

dwelling

means a building or part of a building used or capable of being used as a residence.

evening

means the period after 6p.m. on a day to 10p.m. on the day.

health and wellbeing

means the environmental value mentioned in section 7(b) of Environmental Protection Policy (Noise) 2007.

LA1,adj,1hr

means the A-weighted sound pressure level, adjusted for tonal character or impulsiveness, that is exceeded for 1% of a 1 hour period when measured using time-weighting ‘F’

 

 

LA10,adj,1hr

means the A-weighted sound pressure level, adjusted for tonal character or impulsiveness, that is exceeded for 10% of a 1 hour period when measured using time-weighting ‘F’

LAeq,adj,1hr

means an A-weighted sound pressure level of a continuous steady sound, adjusted for tonal character, that within a 1 hour period has the same mean square sound pressure of a sound that varies with time.

Land

in the “land schedule” of this document means land excluding waters and the atmosphere.

Licensed vehicle

means a vehicle authorised to be used under the license to transport regulated waste

mg/l

means milligrams per litre (or parts per million)

Noise affected premises

means a “noise sensitive place” or a “commercial place

Noise sensitive place

means:-

-           a dwelling, mobile home or caravan park, residential marina or other residential place;

-           a motel, hotel or hostel;

-           a kindergarten, school, university or other educational institution;

-           a medical centre or hospital;

-           a protected area;

-           a park or gardens; or

includes the cartilage of any such place.

Noxious

means harmful or injurious to health or physical well being

NTU

means nepthelometric turbidity units

Nuisance sensitive place

includes:-

-           a dwelling, residential allotment, mobile home or caravan park, residential marina or other residential premises; or

-           a motel, hotel or hostel; or

-           a kindergarten, school, university or other educational institution; or

-           a medical centre or hospital; or

-           a protected area under the Nature Conservation Act 1992, the Marine Parks Act 1992 or a World Heritage Area; or

-           a public thoroughfare, park or gardens; or

-           a place used as a workplace, an office or for business or commercial purposes (and includes a place within the cartilage of such a place reasonably used by persons at that place); or

-           a place of worship.

Offensive

means causing offense or displeasure, is disagreeable to the senses, disgusting, nauseous or repulsive

(PM10)/M3/T24hr

means the concentration of particulate matter with an aerodynamic diameter of less than 10 micometres (10µg) suspended in the atmosphere and measured as a given proportion of a cubic metre (M3) over a twenty four hour (24hr) period

Regulated waste

means non-domestic waste mentioned in Schedule 7 of the Environmental Protection Regulation 2008 (whether or not it has been treated or immobilised), and includes:-

-           for an element – any chemical compound containing the element ; and

-           anything that has contaminated the waste.

Registered vehicle

means a vehicle authorised to be used under the license to transport regulated waste

Site

means the place to which this environmental authority relates or the premise to which this development approval relates.

This authority

means this environmental authority/development approval.

Vibration sensitive place

means a noise sensitive place or a commercial place.

Waters

includes rivers, streams, lakes, lagoons, swamps, wetlands, unconfined surface waters, unconfined water natural or artificial, bed and bank of any waters, dams, non-tidal or tidal waters (including the sea), stormwater channel, stormwater drain, roadside gutter (and table drain) stormwater run-off and groundwater (confined or unconfined) and any part thereof.

You

means the holder of the Environmental Authority or owner/occupier of the land which is subject to the development approval

 

 

SCHEDULE J – MAPS/PLANS

There are no attachments to this schedule.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director Planning & Environment

 

 

Item Number:                                   14.2

File Number: D11/23135

Subject Heading:                          Stock yards located at Injune

Location:                                          Roma

Applicant:                                         Kay Crosby

Author and Officer’s Title:                Kay Crosby, Manager Environmental Health

 

Executive Summary: 

It has recently been brought to Council’s attention that the yards at Injune owned by Council are constantly used as a ‘transit’ centre for the movement of stock, and that such movement is not meeting legislative requirements in accordance with the National Livestock Identification System.

 

Discussion:

Cr. Wason requested the yards be inspected for a small pen to load on and off cattle briefly.

 

Resolution No. GM.306.11

Moved Cr Newman                                                       Seconded Cr Wason  

That Council:-

1.   Implement a secure system for the use of the Injune stock yards.

2.   Applicable fees to be imposed on all users of the facility.

3.   All stock owners that utilise the facility must be authorised by Council for the use of this facility.

4.   It is the responsibility of the stock owner/s to implement the requirements of the National Livestock Identification System (NLIS) regarding the movement of stock into and out of this facility.

5.   A record of all use to be captured on Council’s database for ease of inspection by an authorised officer.

 

CARRIED                                                                                                                      7/2

 

Delegated Officer

Manager Environmental Health

 

 

Item Number:                                   14.3

File Number: D11/23582

Subject Heading:                          Wild Dog Levy

Location:                                          Not Applicable

Applicant:                                         Not Applicable

Author and Officer’s Title:                Kay Crosby, Manager Environmental Health

Executive Summary: 

A report was put to Council at the General Meeting of 27/07/11 to consider a recommendation on the Wild Dog Levy put forward by the Maranoa Regional Wild Dog Advisory Group.  At that meeting Council determined that the matter be further discussed at a workshop on 3 August 2011.

 

Discussion:

Cr. Chambers advised there had been an increase in bating order take up for this years baiting program.

 

Resolution No. GM.307.11

Moved Cr Chambers                                                     Seconded Cr Price  

That the recommendation put forward by Maranoa Regional Wild Dog Advisory Group to vary the form of the wild dog levy be considered as part of a rating review for  2012/2013 budget deliberations;

 

And,

 

Composition of the wild dog levy be more fully detailed on the 2011/2012 rates notice.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Environmental Health

  

 

Status Reports

 

Executive Services

 

Item Number:                                   15.1

File Number: D11/23133

Subject Heading:                          Project Performance Report

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   July 2011

Name of Department:                       All Departments

 

Executive Summary: 

This monthly project performance report is presented to Council to provide a snapshot of the organisation's performance in delivering projects identified in the Operational Plan, by Council resolution or through a continual improvement process.

 

Resolution No. GM.308.11

Moved Cr Watson                                                         Seconded Cr Newman  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Performance and Planning

 

 

Community Service

 

Item Number:                                   16.1

File Number: D11/23072

Subject Heading:                          Community Development Report

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   Performance Report for July 2011

Name of Department:                       Community Services Department

 

Executive Summary: 

This monthly report is presented to Council to provide a statistical summary of the organisation’s performance in delivering community development services.

 

Resolution No. GM.309.11

Moved Cr Bartels                                                          Seconded Cr Hartley  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Performance and Planning

 

 

Item Number:                                   16.2

File Number: D11/23095

Subject Heading:                          Social Development Report

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   Performance Report July 2011

Name of Department:                       Community Services Department

 

Executive Summary: 

This monthly report is presented to Council to provide a statistical summary of the organisation’s performance in delivering social development services.

 

Resolution No. GM.310.11

Moved Cr Price                                                             Seconded Cr Newman  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Performance and Planning

 

 

Corporate Services

 

Item Number:                                   17.1

File Number: D11/23114

Subject Heading:                          Corporate Governance Report

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   Performance Report July 2011

Name of Department:                       Corporate Services and Human Resource Management

 

Executive Summary: 

This monthly report is presented to Council to provide a summary of the organisation’s performance in the Corporate Services and Human Resource Management areas.

 

Resolution No. GM.311.11

Moved Cr Watson                                                         Seconded Cr Denton  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Performance and Planning

 

 

Item Number:                                   17.2

File Number: D11/23208

Subject Heading:                          Financial Sustainability Report for the month            ending 31 July 2011

Author and Officer’s Title:                Karen Searle, Financial Services & Rates Coordinator

Month & Year of Report:                   August 2011

Name of Department:                       Corporate Services

 

Executive Summary: 

The Financial Sustainability Report for the month of July 2011 is presented for Council’s consideration.  Each month, year to date financial statements are prepared in order to monitor actual performance against the latest adopted budget.

 

Resolution No. GM.312.11

Moved Cr Chambers                                                     Seconded Cr Denton  

That the Progressive Financial Statements of Account for the month of July 2011 as included in the Financial Sustainability Report be received subject to audit.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Financial Services & Rates Coordinator

 

 

Operations

 

Item Number:                                   18.1

File Number: D11/23282

Subject Heading:                          Asset Management Report

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   July 2011

Name of Department:                       Operations

 

Executive Summary: 

Asset Management is a systematic process of effectively maintaining, upgrading and operating assets.  Council’s assets include its road network, water, sewerage infrastructure and parks and gardens.  This monthly report is presented to Council to provide a summary of the organisation’s performance in the Asset Management area.

 

Discussion:

Cr. Chambers requested the usage spike for Mungallala Maranoa Water Main Breaks per 100 kilolitres be further investigated.

Cr. Denton requested the same investigation be undertaken for Injune. 

 

Resolution No. GM.313.11

Moved Cr Bartels                                                          Seconded Cr Wason  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Performance and Planning

 

 

Planning & Environment

 

Item Number:                                   19.1

File Number: D11/23060

Subject Heading:                          Planning, Building and Environment Report

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   July 2011

Name of Department:                       Planning and Environment

 

Executive Summary: 

This monthly report is presented to Council to provide a summary of the organisation’s performance in the Planning, Building, Environment, Animal Management and Rural Services areas.

 

Resolution No. GM.314.11

Moved Cr Newman                                                       Seconded Cr Price  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Performance and Planning

  

 

 

Item Number:                                   20.1

File Number: D11/23134

Subject Heading:                          Business Activities Report

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   July 2011

Name of Department:                       All Departments

 

Executive Summary: 

This monthly report is presented to Council to provide a summary of the performance of Council’s business units over the past month and year to date.  The information in this report aims to review the month’s activities, give an overview of financial performance and bring to Council’s attention any emerging issues.

 

Resolution No. GM.315.11

Moved Cr Watson                                                         Seconded Cr Hartley  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Performance and Planning

 

 

Subject Heading:          suspension of standing orders

Council adjourned the meeting at 11.20am

 

Subject Heading:          resumption of standing orders

Council resumed the meeting at 11.32am

 

In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

 

          (c)      the local government budget;

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (a)      the appointment, dismissal or discipline of employees;

 

Resolution No. GM.316.11

Moved Cr Denton                                                          Seconded Cr Hartley

That Council close the meeting to the public.

 

CARRIED                                                                                                                      9/0

 

 

Resolution No. GM.317.11

Moved Cr Bartels                                                          Seconded Cr Price

That Council open the meeting to the public.

 

CARRIED                                                                                                                      9/0

 

 

 

Resolution No. GM.318.11

Moved Cr Price                                                             Seconded Cr Watson

That the Community Survey on the aged care solution in Mitchell contained in the resolution of 13 July 2011 (Resolution No. GM.263.11) be conducted through an independent telephone sample with a high level of statistical certainty, supplemented by an opportunity for public comment from the whole region.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director Community Services

 

 

 

Item Number:                                   L.1

File Number: D11/23754

Subject Heading:                          Appointment of Senior Officer

Location:                                          Not Applicable

Applicant:                                         Not Applicable

Author and Officer’s Title:                Paul Bawden, Chief Executive Officer

 

Executive Summary: 

The report outlines the recent recruitment process and seeks  Council endorsement for the appointment of Director -  Operations together with some revision to the operating structure.

 

Resolution No. GM.319.11

Moved Cr Wason                                                          Seconded Cr Newman  

1.   That Barry Omundson be offered the position of Director Operations;

 

2.   That as an interim approach the commercial activities be managed as a separate reporting unit.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Chief Executive Officer

 

 

Item Number:                                   L.2

File Number: D11/23919

Subject Heading:                          Lease of Injune Caravan Park

Location:                                          Injune

Author and Officer’s Title:                Debbie Tully, Administration Manager

 

Executive Summary: 

Deed of Amendment of Lease and Form 13 with attached schedule for consideration by Council.

 

Resolution No. GM.320.11

Moved Cr Hartley                                                          Seconded Cr Wason  

That Council resolve to approve the assignment of the lease from Ray and Julie Dunkley to Picnic Point Development Venture Pty Ltd on the basis that Picnic Point Development Venture Pty Ltd agree to the amended terms of the Deed of Amendment through dialog with the Director Corporate Services.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Administration Manager

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 12.47PM.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 14 September 2011, at Roma Administration Centre.

 

 

 

 

...............……….................                                                      ..................................

Mayor.                                                                          Date.

 

 

 

   


Maranoa Regional Council

    

General Meeting -  14 September 2011

Officer Report

Meeting: General  14 September 2011

Date: 7 September 2011

Item Number: 10.1

File Number: D11/25809

 

Subject Heading:                     Confirmation of Minutes - 2011/12 Special Budget Meeting - 24/08/11

Classification:                                  Open Access  

Name of Applicant:                         Not Applicable

Location:                                           Not Applicable

Author & Officer’s Title:                 Paul Bawden, Chief Executive Officer

 

 

Executive Summary: 

Confirmation of minutes for the 2011/2012 Budget of Maranoa Regional Council adopted at the Special Budget Meeting held on 24 August 2011 in Surat.

 

Officer’s Recommendation: 

That the minutes of the 2011/2012 Special Budget Meeting held on 24 August 2011 be confirmed.

 

 

Body of Report:

Council held a Special Meeting for the purpose of considering and adopting the 2011/12 Budget for the Maranoa Regional Council in accordance with Section 104 of the Local Government Act 2009 and Section 100 of the Local Government (Finance, Plans and Reporting) Regulation 2010.

 

The minutes of that meeting are now presented for confirmation.

Consultation (internal/external):

Councillors

Chief Executive Officer

All internal levels of Management

Queensland Treasury Corporation (QTC)

Relevant State Government Departments

Council’s Insurer

 

Risk Assessment (Legal, Financial, Political etc.):

Requirement under legislation for the following regulations:-

Local Government Act 2009 & Sections 97,104, 105 and;

Local Government (finance, Plans  and Reporting) Regulation 2010  Sections 11, 14, 15, 28, 33,35, 41, 50, 52, 64,67, 100,122, 133, 134 & 155.

Fire and Rescue Authority act 1990 – Section 128A

Policy Implications:

Adoption of the revised Revenue Policy

Adoption of the 2011/12 Operational Plan

Adoption of the revised Borrowing Policy

Adoption of the revised Miscellaneous Debt Recovery Policy

Adoption of the revised Internal Audit Policy

Financial Resource Implications:

Setting of the Budget for all activities undertaken by Council for the 2011/2012 budget period.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(a) To undertake all governance functions and activities in a professional manner promoting corporate ethics and integrity and informed decision making practices so as foster an operating environment advocating fairness, equity and consistency.

Supporting Documentation:

1View

2011/12 Special Budget Meeting Minutes

D11/25790

 

 

  


Attachment 1

2011/12 Special Budget Meeting Minutes

 

 

minutes of the Annual Budget Meeting of Maranoa Regional Council held at the Council Chambers in surat on 24 August 2011 commencing at 9.00am         

       

Attendance

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. T G Hartley, Cr. J P Bartels, Cr. J L Chambers, Cr. R J Denton, Cr. W M Newman, Cr. M L Price, Cr. W S Wason, Cr. J S Watson,  Chief Executive Officer – Paul Bawden, Director Community Services – Tony Klein, Director Corporate Services – Matthew McGoldrick, Director Planning & Environment – Rob Hayward, Acting Director Operations – Stephen Mow, Planning & Environment Support Officer – Jessica Reiser, Corporate Communications Officer – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.17AM.

 

Apologies

 

There were no apologies for the meeting.

 

Special Meeting

         

Resolution No. SM.001.11                                                                   

Moved Cr. Watson                                                                   Seconded Cr. Hartley

 

That Council hold a Special Meeting for the purpose of considering and adopting the

2011/12 Budget for the Maranoa Regional Council in accordance with Section 104 of the Local Government Act 2009 and Section 100 of the Local Government (Finance, Plans and Reporting) Regulation 2010.

 

CARRIED                                                                                                          9/0

 

                                                                                                                                     

Operational Plan

         

Resolution No. SM.002.11                                                                   

Moved Cr. Newman                                                                 Seconded Cr. Wason

 

That Council adopt the 2011/12 Operational Plan as presented in accordance with Section 122 of the Local Government (Finance, Plans and Reporting) Regulation 2010.

 

CARRIED                                                                                                          9/0

 

                                                                                                                                     

Revenue Policy

 

Resolution No. SM.003.11                                                                   

Moved Cr. Price                                                                       Seconded Cr. Denton

 

That Council adopt the Revenue Policy as presented in accordance with Section 134 of the Local Government (Finance, Plans and Reporting) Regulation 2010.

 

CARRIED                                                                                                          9/0

 


 

 

Budget Report

        

Resolution No. SM.004.11                                                                   

Moved Cr. Bartels                                                                    Seconded Cr. Chambers

 

That Council receive the 2011/12 Budget Report and ten year Financial Plan as submitted.

 

CARRIED                                                                                                          9/0       

                                                                 

 

Rating Categorisation

 

Resolution No. SM.005.11                                                       

Moved Cr. Chambers                                                               Seconded Cr. Bartels

 

That Council categorise rateable land for the purposes of establishing a differential rating system in accordance with Section 15 of the Local Government (Finance, Plans and Reporting) Regulation 2010.

 

CARRIED                                                                                                          9/0

 

 

Differential Categories

         

Resolution No. SM.006.11                                           

Moved Cr. Denton                                                                    Seconded Cr. Watson

 

That in accordance with Section 14 of the Local Government (Finance, Plans and Reporting) Regulation 2010, the Maranoa Regional Council makes differential rates for the year ending 30 June, 2012 for the reasons and categories as set out hereunder:

 

CARRIED                                                                                                          9/0

 

 

Reason

 

The valuation of the Maranoa Region effective as at 30 June, 2011 would lead to perceived rating inequities and a distortion of relativities in the amount of rates paid in various parts of the Region if only one general rate was adopted.

 

Council has identified twenty-six categories of land.  These have been identified on the basis of distinct urban areas and rural areas situated within the Maranoa Regional Council and categories for extractive industries, mineral processing petroleum leases, refineries, rural residential and large home sites, shopping centre, share bore sites, stock/domestic bores, not for profit sporting clubs, transformers rural and Yellowbank Junction.

 

In accordance with Section 22 of the Local Government (Finance, Plans and Reporting) Regulation 2010 owners of rateable land will be informed that they have the right of objection to the category their land is included in.  All objections shall be directed to the Chief Executive Officer, Maranoa Regional Council and the only basis for objection shall be that at the date of issue of the rate notice having regard to the criteria adopted by Council, the land should be in another category.

 


Attachment 1

2011/12 Special Budget Meeting Minutes

 

Categories

No.

Name

Definition of Category

1

Amby

Land located within the township of Amby

2

Extractive – Land use code 40

Land with land use code 40 in the former Bungil Shire Area

3

Extractive Industry

as per agreed minimum general rate.  Discount does not apply

4

Extractive – Land use code 36

Land which is used for extractive industry purposes

5

Injune

Land which is used for extractive industry purposes

7

Extractive – Land use code 31

Land within the township of Injune

9

Mitchell Business

All land on which a retail, manufacturing, service or repair business operates but excludes home based industries within the Town of Mitchell

10

Mitchell Residential

Land that incorporates the area that is intended for residential development within the township of Mitchell

11

Muckadilla

Land within the township of Muckadilla

12

Mungallala

Land located within the township Mungallala

13

Petroleum Leases

Land that is used for the extraction of petroleum or natural gas exploration rights have been granted over the land and has been identified within the valuation register as being a lease issued by the State Government for that express purpose

15

Refineries (separation plant)

Land that is identified as having a gas refinery established on it

16

Roma Commercial

Land categorised as Commercial within the area marked on the maps designated as the Roma Town Area

17

Roma Industrial

Land categorised as Industrial within the area marked on the maps designated as the Roma Town Area

18

Roma Residential

Land categorised as Residential within the area marked on the maps designated as the Roma Town Area

20

Rural - 80 ha or less in area & Large Home Sites

Land used for rural purposes having an area of 80 hectares or less and land with a primary land use code 4 or 5; or other land having an area of 80 hectares or less not used for purposes described in the criteria for any other category.

21

Not for Profit Sporting Clubs with UCV <$85,000

Land used by a Not For Profit Sporting Club with an unimproved capital valuation less than $85,000

22

Not for Profit Sporting Clubs with UCV > $85,000

 Land used by a Not For Profit Sporting Club with an unimproved capital valuation greater than $85,000

23

Share Bore Sites

Land owned by more than two persons for the purpose of stock water in the former Booringa Shire with a land area of less than 2 hectares

24

Shopping Centre

Land upon which there is a shopping centre with a floor area > 2500 m2

25

Stock/Domestic Water Bores

Land upon which there is located a bore supplies water to stock or to domestic premises within the former Bungil Shire

26

Surat

Land that incorporates the area that is intended for residential development within the township of Surat

27

Wallumbilla, Yuleba, Jackson

Land located within the townships of Wallumbilla, Yuleba and Jackson

28

Yellow Bank Junction

Land utilised for the township of Yellowbank Junction

29

Transformers Rural

Land with a primary land use code 91, with an area less than 5 hectares outside of a township

30

Rural – Maranoa Regional

Land used for rural purposes and not elsewhere classified

                                                                       

Adoption of Budget

         

Resolution No. SM.007.11                                           

Moved Cr. Hartley                                                                    Seconded Cr. Price

 

That Council adopt the 2011/12 Budget as presented and further, that the following rates as founded on that Budget be made and levied:

 

CARRIED                                                                                                          9/0

 

     

General Rates

No.

Name

Minimum General

Differential General cents in the $

1

Amby

341.20

0.607118787

2

Extractive – Land use code 40

14,437.50

49.76198182

3

Extractive Industry

8,400.00

19.9999905

4

Extractive – Land use code 36

7,761.60

37.28686088

5

Injune

462.00

0.162074292

7

Extractive – Land use code 31

693.00

13.08789938

9

Mitchell Business

567.80

1.045482273

10

Mitchell Residential

462.00

0.513478629

11

Muckadilla

341.20

2.139950725

12

Mungallala

341.20

0.144914454

13

Petroleum Leases

20,000.00

18.74789541

15

Refineries (separation plant)

125,454.00

16999.5

16

Roma Commercial

572.20

1.890697921

17

Roma Industrial

840.00

0.799353426

18

Roma Residential

572.20

1.002580967

20

Rural - 80 ha or less in area & Large Home Sites

572.20

0.774963785

21

Not for Profit Sporting Clubs with UCV <$85,000

446.20

0.255786811

22

Not for Profit Sporting Clubs with UCV > $85,000

446.20

0.329760932

23

Share Bore Sites

27.80

0.7644

24

Shopping Centre

57,330.00

2.430211538

25

Stock/Domestic Water Bores

385.30

0.704422879

26

Surat

462.00

0.283208912

27

Wallumbilla, Yuleba, Jackson

341.20

0.464349932

28

Yellow Bank Junction

2,445.40

210

29

Transformers Rural

210.00

0.982692308

30

Rural – Maranoa Regional

572.20

0.472345709

 

Minimum General Rates

         

That a Minimum General Rates be levied on all rateable land within the Maranoa Regional Council as stipulated above for the 2011/12 financial year in accordance with Section 11 of the Local Government (Finance, Plans and Reporting) Regulation 2010.

 

Limitation of Increase

 

The following limitation of increases will apply in accordance with Section 50 of the Local Government (Finance, Plans and Reporting) Regulation 2010.

 

No.

Name

Limitation applied

% of limitation

1

Amby

Yes

30

2

Extractive – Land use code 40

No

3

Extractive Industry

No

4

Extractive – Land use code 36

No

5

Injune

Yes

30

7

Extractive – Land use code 31

No

9

Mitchell Business

Yes

30

10

Mitchell Residential

Yes

30

11

Muckadilla

Yes

30

12

Mungallala

Yes

30

13

Petroleum Leases

No

15

Refineries (separation plant)

No

16

Roma Commercial

Yes

30

17

Roma Industrial

No

18

Roma Residential

Yes

30

20

Rural - 80 ha or less in area & Large Home Sites

Yes

30

21

Not for Profit Sporting Clubs with UCV <$85,000

Yes

30

22

Not for Profit Sporting Clubs with UCV > $85,000

Yes

30

23

Share Bore Sites

Yes

30

24

Shopping Centre

Yes

30

25

Stock/Domestic Water Bores

Yes

30

26

Surat

Yes

30

27

Wallumbilla, Yuleba, Jackson

Yes

30

28

Yellow Bank Junction

Yes

30

29

Transformers Rural

Yes

30

30

Rural – Maranoa Regional

Yes

30

 

Water Charges

         

Resolution No. SM.008.11                                           

Moved Cr. Wason                                                                    Seconded Cr. Newman

 

That Council makes water charges for 2011/12 financial year on the bases set out below to be levied on all land within the Maranoa Regional Council whether vacant or occupied to which Council is prepared to supply water, together with any land already connected to the Council water supply system.

 

The charges are also made on the specified bases in respect of any class of land or other structure, a particular structure or a particular parcel of land which water is supplied that is not rateable under Section 33 of the Local Government (Finance, Plans and Reporting) Regulation 2010.

 

All such charges levied shall be used to defray the cost of constructing the water supply facilities including the payment of interest, depreciation and the costs associated with the operation, maintenance and management of the water supply system.

 

The basis of the water charges in accordance with Section 35 of the Local Government (Finance, Plans and Reporting) Regulation 2010 will be for each area as specified in the table below.

 

CARRIED                                                                                                          9/0

 

 

All Areas with the exception of Surat & Roma unmetered properties

 

The basis of the water charges is accordance with Section 35 of the Local Government (Finance, Plans and Reporting) Regulation 2010 shall be:

·      An annual access charge for all connections to the system (with the exception to category 26 (and category 20 & 30 in the Surat area)) and

·      A charge for each kilolitre of water consumed.

The annual base charge for vacant land is $172.00 per parcel of land
(viz. 50% of the access charge).  Vacant land is all land in categories with the exception of category 26 (and categories 20 & 30 in the Surat Area); upon which no building or other structure is erected and to which a water service is not connected but is within 100 metres of a water main from which council is prepared to supply water to the land.

 

The annual access charge for each property (other than vacant land) with a 20mm water service connection shall be $344.00.

 

The annual access charge for properties with a water service connection which exceeds 20mm will be the same proportion to the access charge as the cross sectional area of that water service connection is to the area of 20mm water service connection, as indicated in the table below (i.e. supply volume 20mm equivalents).


 

 

Access Description

Access Charge

Consumption
Charge Per Kilolitre

Vacant Water
Charge

 20mm

361.20

0.65

        180.60

 25mm

563.48

0.65

 30mm

812.70

0.65

 40mm

1,444.80

0.65

 50mm

2,257.50

0.65

 60mm

3,250.80

0.65

 70mm

4,424.70

0.65

 80mm

5,779.20

0.65

 90mm

7,314.30

0.65

 100mm

9,030.00

0.65

 

A consumption charge will apply of $0.65 per kilolitre (1,000 litres) for each kilolitre of water consumed.

 

The annual fixed water access charge will be levied by two half-yearly levies.

 

These charges shall apply to all users connected to the Council water reticulation system with the exception of category 26 (and 20 & 30 in the Surat Area); for the 2011/12 financial year.

 

Meters will be read on a half yearly basis and consumption charges will be retrospectively charged on the half yearly rate notice e.g.

 

First half-yearly levy – consumption for period 1 January to 30 June

Second half-yearly – consumption for period 1 July to 31 December

 

In the case where there is an undetected leak within the property boundaries or where a meter is found to be faulty the method of charging contained in Council’s local law for the water supply will apply.

 

Roma Area

 

Unmetered Water Service Charges

 

For the 2011/12 financial year an unmetered water service is charged at a rate as per the following schedule:

 

Classification

Minimum

 

Charge

 

2011/12

 

Commercial, Industrial

 

 

 

0-833.91 m2

520.00

833.92-1633.91 m2

861.00

Every 100 m2 over 1633.91 m2

41.20

 

 

 

 

Laundries, Butchers, Bakers,

 

Garages

 

 

0-200m2

520.00

201-400m2

973.00

401- 1,600m2

1,267.00

 

 

 

 

Public Halls, Public Theatres,

 

Places of Meeting, Community

 

Clubs & Associations

 

 

0 – 200m2

301.00

201 – 600m2

584.00

 

 

 

 

Hotels

1,817.00

 

 

 

 

 

Bowls Club

1,298.00

Golf Club

1,298.00

 

 

 

 

Public of Worship - Churches

301.00

 

 

 

 

Quarterly Water by Meter Accounts

 

For the 2011/12 financial year the Quarterly Water by Meter Accounts levied on the organisations listed below be charged at a rate of $0.65 cents per kilolitre, and that no discount be applicable to these accounts:

 

ORGANISATION

Bassett Park

College of the South West

College of the South West – Ag Block

Pioneer Concrete

Queensland Railways

Roma Hospital

Roma Junior School

Roma Middle School

Roma Middle School Oval

Roma Saleyards

 


Attachment 1

2011/12 Special Budget Meeting Minutes

 

 

 

Surat Area

Description of Land Use

Units Allocated

Unit Charge

Total Access

Kilolitres per unit

Kilolitres allowed

Private residences, flats, CWA hostel, picture theatre, public halls,
fire brigade, sawmill, racecourse, Wild Game boxes,
Housing Commission and Government Residences,
Business Premises in separate occupation or tenancy and not connected to private residence or flat. Vacant land connected to the water supply.

                                     1.00

                   908.00

              908.00

                     409.00

              409.00

 Court House, Caravan Park, Café and Residence, Golf Club,
 Private Residences with two businesses, Industrial Estate,
 Macro pod Processing Plants, Slaughter House

                                     2.00

 

 

908.00

           1,816.00

                     409.00

              818.00

 Bowls Club, Cobb's Camp Motel

                                     3.00

 

908.00

           2,724.00

                     409.00

           1,227.00

 State/Pre-School

                                     7.00

 

908.00

           6,356.00

                     409.00

           2,863.00

 Vacant Land (not connected)

                                     0.50

 

908.00

              454.00

                     409.00

              204.50

 Private residence/Flat with one business attached

                                     1.50

 

908.00

           1,362.00

                     409.00

              613.00

 Rural Properties including Dairy, "Dunwaitin" & "Rewfarm"

                                     1.00

 

908.00

              908.00

                     409.00

              409.00

 Royal Hotel/Motel, Warroona Retirement Village, Hospital

                                     4.00

 

908.00

           3,632.00

                     409.00

           1,636.00

 Excess Water

 2.00/kl

 

 

                                                                                               

 

 


Attachment 1

2011/12 Special Budget Meeting Minutes

 

Sewerage and Septic Charges

        

Resolution No. SM.009.11

Moved  Cr. Chambers                                                   Seconded Cr. Wason

 

That Council levy Sewerage Charges on all property rateable or not, both vacant and occupied, that Council has or is able to provide with services together with any land that is connected to Council’s sewerage systems for the 2011/12 financial year in accordance with Section 33 of the Local Government (Finance, Plans and Reporting) Regulation 2010 and further, Council levy Cleansing Charges on all premises provided with a cleansing service.

 

All such charges levied shall be used to defray the cost of the provision of infrastructure and costs associated with the ongoing operation and maintenance of the systems including the payment of interest, depreciation and the costs associated with the operation, maintenance and management of the water supply system and

 

Sewerage charges for the 2011/12 financial year be levied on all occupied land as per the schedule below:-

 

CARRIED                                                                                                          9/0       

           

 

Sewerage
Type

Charge

Vacant Sewerage

Comment

 First Pedestal

315.00

157.50

 

 Second Pedestal

273.00

Excludes Residential

 Additional Pedestal

241.50

Excludes Residential

 Government and
 Semi-Government Pedestal

430.50

 

 First Septic Tank

315.00

Mitchell, Amby & Mungallala Only

 Additional Septic Tank

273.00

Mitchell, Amby & Mungallala Only

Trade Waste

362.26

Excludes Residential

 

Sewerage Charges 2011/2012 – Vacant Lands

 

Resolution No. SM.010.11

Moved  Cr.  Denton                                                      Seconded Cr. Hartley

 

Sewerage charges for the 2011/12financial year be levied on all vacant land, which is located within 100 metres of a Council sewer main, and which Council considers is capable of being provided with a sewerage service at a rate of 50% of the annual charge for First Pedestal.

 

Septic Charges 2011/12– Roma only

 

Premises with septic tanks which are connected to Council’s Main will be charged 50% of the annual sewerage charge for First Pedestal.

 

CARRIED                                                                                                                      9/0                   

 


 

 

Garbage Charges

         

Resolution No. SM.011.11

Moved  Cr. Bartels                                                        Seconded Cr. Newman

 

That Council in accordance with Section 33 of the Local Government (Finance, Plans and Reporting) Regulation 2010 cleansing charges for the 2011/12 year are made and levied on several bases set out hereunder:

 

Garbage service charges for the 2011/12 financial year be levied on all lands within the Defined Waste Collection Areas, as per the current Garbage Collection Contract/s, in the following manner specified in the table below:-

 

CARRIED                                                                                                          9/0                                           

 

 

Cleansing Utility Charges

Per Property/Service

Comment

140/240 litre garbage service for both urban and rural areas

$194.20 per annum based on one (1) service per week

 

 

Each additional 140/240 litre garbage service

$194.20 per annum based on one (1) service per week

 

 

Garbage Grinders

Residential use only

 

$194.20 per annum

 

Garbage Grinders

Commercial / Industrial use

 

$370.60 per annum

 

Industrial Garbage Service

3m³ bins

$1,907.80 per annum based on one (1) service per week

 

Roma Only

Industrial Bin

$687.70 per annum based on one (1) service per week

Mitchell, Amby & Mungallala Only

 

Wild Dog Control Rate

         

Resolution No. SM.012.11

Moved  Cr. Watson                                                       Seconded Cr. Price

 

That in accordance with Section 28 of the Local Government (Finance, Plans and Reporting) Regulation 2010 and the overall plan attached (prepared in accordance with Section 28 (4).

 

(a) Council makes a Wild Dog Control Special Rate of .000525 (point zero zero zero five two five) cents in the dollar of unimproved value of all rateable rural land in the Maranoa Regional Council for the purposes of raising revenue to assist in the control of dingoes and other wild dogs and this special rate be called the “Wild Dog Control Rate” and further


(b) Council is of the opinion that this rate will specially benefit rural lands across the region.

 

CARRIED                                                                                                          9/0                              

 

Amby Rural Fire Special Charge

         

Resolution No. SM.013.11

Moved  Cr. Price                                                          Seconded Cr. Watson

 

That in accordance with Section 28 of the Local Government (Finance, Plans and Reporting) Regulation 2010 and Section 128A of the Fire and Rescue Authority Act 1990:-

 

a)   Council is of the opinion that each parcel of rateable land within the town of Amby with the Maranoa Regional Council will specially benefit from the purchase of equipment and ongoing operation and maintenance of the Amby Rural Fire Brigade in the current or next financial years because each such parcel is within the area for which the brigade is in charge of fire fighting and fire prevention under the Fire and Rescue Authority Act 1990;

 

b)   For the 2011/12 financial year, Council makes a special charge of $60.00 per annum to be levied on each parcel of rateable land identified on the map for the purpose of raising revenue for the Amby Rural Fire Brigade to assist with the ongoing operation and maintenance of the service in the current or next financial years.

 

CARRIED                                                                                                   9/0  

           

 

Mungallala Rural Fire Special Charge

         

Resolution No. SM.014.11

Moved  Cr. Hartley                                                       Seconded Cr. Denton

 

That in accordance with Section 28 of the Local Government (Finance, Plans and Reporting) Regulation 2010 and Section 128A of the Fire and Rescue Authority Act 1990:-

 

a)         Council is of the opinion that each parcel of rateable land within the town of Mungallala with the Maranoa Regional Council will specially benefit from the purchase of equipment and ongoing operation and maintenance of the Mungallala Rural Fire Brigade in the current or next financial years because each such parcel is within the area for which the brigade is in charge of fire fighting and fire prevention under the Fire and Rescue Authority Act 1990;

 

b)         For the 2011812 financial year, Council makes a special charge of $60.00 per annum to be levied on each parcel of rateable land identified on the map for the purpose of raising revenue for the Mungallala Rural Fire Brigade to assist with the ongoing operation and maintenance of the service in the current or next financial years.

 

CARRIED                                                                                                          9/0

 

 


 

 

Yuleba Rural Fire Special Charge

         

Resolution No. SM.015.11

Moved  Cr. Newman                                                     Seconded Cr. Bartels

 

That in accordance with Section 28 of the Local Government (Finance, Plans and Reporting) Regulation 2010 and Section 128A of the Fire and Rescue Authority Act 1990:

 

a)         Council is of the opinion that each parcel of rateable land within the town of Yuleba with the Maranoa Regional Council will specially benefit from the purchase of equipment and ongoing operation and maintenance of the Yuleba Rural Fire Brigade in the current or next financial years because each such parcel is within the area for which the brigade is in charge of fire fighting and fire prevention under the Fire and Rescue Authority Act 1990;

 

b)         For the 2011/12 financial year, Council makes a special charge of $60.00 per annum to be levied on each parcel of rateable land identified on the map for the purpose of raising revenue for the Yuleba Rural Fire Brigade to assist with the ongoing operation and maintenance of the service in the current or next financial years.

 

CARRIED                                                                                                          9/0

 

 

Levy of Rates

         

Resolution No. SM.016.11

Moved  Cr. Wason                                                        Seconded Cr. Chambers

 

That Council levy all rates and charges in the Maranoa Regional Council in two (2) levies in accordance with Section 41 of the Local Government (Finance, Plans and Reporting) Regulation 2010.

 

CARRIED                                                                                                          9/0                                                                                                                               

                                                               

Time Within Which Rates Must Be Paid

 

Resolution No. SM.017.11

Moved  Cr. Wason                                                        Seconded Cr. Newman

 

That Council require all rates to be paid within the thirty (30) days following the date of issue in accordance with Section 52 of the Local Government (Finance, Plans and Reporting) Regulation 2010.

 

CARRIED                                                                                                          9/0                                                                                                                               




 

 

Discount for Prompt Payment of Rates and Charges

 

Resolution No. SM.018.11

Moved  Cr. Hartley                                                       Seconded Cr. Price

 

That Council allow ten per centum (10%) by way of discount on all 2011/12 general rates levied in the  Maranoa Regional Council with the exception of the state fire levy, wild dog control, water charges, garbage charges, sewerage charges, excess water (Roma only), quarterly water by meter accounts, Amby Rural Fire Charge, Mungallala Rural Fire Charge and Yuleba Rural Fire Charges levied in the Maranoa Regional Council provided same are paid in full, along with any outstanding arrears, within thirty (30) days of the date of levy in accordance with Section 64 of the Local Government (Finance, Plans and Reporting) Regulation 2010.

 

CARRIED                                                                                                          9/0                                                                                                                               

                                         

Interest on Overdue Rates

 

Resolution No. SM.019.11

Moved  Cr. Watson                                                       Seconded Cr. Denton

 

That Council levy interest at the rate of eleven (11) per centum per annum (daily compound) on all rates and charges in arrears in accordance with Section 67 of the Local Government (Finance, Plans and Reporting) Regulation 2010.

 

CARRIED                                                                                                          9/0                                                                                                                               

 

Pensioner Concessions on Rates and Charges      

 

Resolution No. SM.020.11

Moved  Cr. Bartels                                                        Seconded Cr. Chambers

 

That in accordance with Section 54 of the Local Government (Finance, Plans and Reporting) Regulation 2010 Council will grant an annual concession of $180.00 on rates and charges to all eligible pensioners in accordance with the conditions outlined in the Revenue Statement 2011/12.

 

CARRIED                                                                                                          9/0                                                                                                                               

 

Revenue Statement

 

Resolution No. SM.021.11                                                                   

Moved Cr. Chambers                                                               Seconded Cr. Bartels

 

That Council adopt the 2011/12 Revenue Statement as presented in accordance with Section 104 of the Local Government Act 2009 and Section 106 of the Local Government (Finance, Plans and Reporting) Regulation 2010.

 

CARRIED                                                                                                          9/0


 

 

Borrowing Policy

 

Resolution No. SM.022.11

Moved  Cr. Denton                                                       Seconded Cr. Watson

 

That Council adopt the Borrowing Policy as presented in accordance with Section 133 of the Local Government (Finance, Plans and Reporting) Regulation 2010.

 

CARRIED                                                                                                          9/0

 

                                                                                                           

Miscellaneous Debt Recovery Policy

 

Resolution No. SM.023.11

Moved  Cr. Price                                                          Seconded Cr. Hartley

 

That Council adopts the Miscellaneous Debt Recovery Policy as presented.

 

CARRIED                                                                                                          9/0                                                                                                                               

 

Internal Audit Policy

 

Resolution No. SM.024.11

Moved  Cr. Newman                                                     Seconded Cr. Wason

 

That Council adopt the Internal Audit Policy as presented in accordance with Section 155 of the Local Government (Finance, Plans and Reporting) Regulation 2010 and with Section 105 of the Local Government Act 2009.

 

CARRIED                                                                                                          9/0                                                                                                                   

 

Audit Committee

 

Resolution No. SM.025.11

Moved  Cr. Chambers                                                   Seconded Cr. Bartels

 

That Council adopts the policy that the implementation of an Audit Committee will be required in accordance with Section 105 of the Local Government Act 2009.

 

CARRIED                                                                                                          9/0                                                                                                                               

 

Cost-Recovery Fees & Commercial Fees

 

Resolution No. SM.026.11

Moved  Cr. Denton                                                       Seconded Cr. Watson

 

That Council adopt the Cost-Recovery Fees in accordance with Section 97 of the Local Government Act 2009 and that Council adopt the Commercial Fees as included in the attached Appendix.

 

CARRIED                                                                                                          9/0                                                                                                                   

 

Closure

         

At 9.38AM there being no further business the Mayor thanked all present for their contribution and declared the Meeting closed.

         

        

              

 ................................                                       ...........................

 Mayor.                                                            Date.

 

 

 


Maranoa Regional Council

    

General Meeting -  14 September 2011

Officer Report

Meeting: General  14 September 2011

Date: 26 August 2011

Item Number: 11.1

File Number: D11/24409

 

Subject Heading:                     Changes to HACC client co-payment for Home Maintenance Services

Classification:                                  Open Access    

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Melissa Wathen, Manager Social Development

 

 

Executive Summary: 

The Home and Community Care Program is a subsidised service funded by State and Federal Government.  Providers are expected to source some funding to cover the total cost of services from other areas, in particular through Client Co-payment.

 

Funding provided by HACC is specific to each service type and the Agency providing those services is required to provide services to an agreed number of Clients for an agreed unit cost.  The unit cost covers both the administration of the service and direct provision of services to those Clients. The current rates charged to Clients for Home Maintenance services, in particular for lawn maintenance, are insufficient to cover total costs of services.

 

 

Officer’s Recommendation: 

That Council approve the changes/additions to Client contributions to more effectively offset funding available to assist these Clients as per the Schedule below.

 

Service Type

Current Charge

Recommended

Charge

General Home Maintenance where Clients are paying for materials and all other charges excluding labour

Nil

Nil

Yard Maintenance

$10.00 per episode

$10.00 per hour or part thereof

Other Home Maintenance

 

Nil

$10.00 per hour or part thereof

 

New contribution fees should become effective from 01.10.2011 to allow time to notify our current Clients and amendments made to Service documentation.

 

 


Body of Report:

Since the introduction of structured fees in 2009 there have been a number of issues that have continued to impact on this budget, especially lawn maintenance assistance, including

 

·    Increased Contractor charges

·    increased demand for the service,

·    larger geographical area this Service is now covering with limited increase in HACC funding, and

·    prolonged wet weather affecting lawn growth and amount of assistance required to address the fast growth of the lawns.

 

The combined allocated budgets for Home maintenance total $29900 per year. HACC dictates Council provide a yearly total of 857 hours of assistance for home maintenance to a yearly total of 107 Clients.  This equates to $34.89 per hour of assistance.

 

Based on yard maintenance statistics gathered from July 2010 to March 2011 the average cost of this type of assistance is $54.53 per episode of service.  Clients are expected to pay a $10.00 contribution per episode leaving a shortfall of $9.64 per episode.

 

Consultation (internal/external):

Discussions with similar HACC Funded Services in Charleville and Chinchilla indicate our Clients are receiving more services for less Client contribution than is typically offered by these other HACC funded services. 

 

Charleville Neighbourhood Centre’s program offers yard maintenance assistance only.  Their program employs a permanent yard maintenance person.  Their service supplies and maintains the equipment necessary to complete the work. 

 

The Charleville service accommodates 90 Clients all of whom are charged $30.00 per month.  This charge covers one mowing service per month, including removal of yard debris, however, if the Clients wish to have additional assistance they are again charged $10.00 per hour. 

 

This service is restricted to Charleville Township itself.  Augathella Clients are offered assistance by way of $15.00 vouchers, which they have the option to save towards the cost of mowing their lawns which on average cost $125.00 per episode.

 

Chinchilla’s program is auspiced by Western Downs Regional Council and is co-ordinated through the Family Support Centre. They offer yard maintenance only as other agencies within the town provide the other types of home maintenance.

 

Yard maintenance assistance is available for 12 months of the year.  The Client contribution is $11.00 per hour, and is limited to a maximum of 1 hour per episode unless otherwise negotiated.  Clients are required to contact the Service when they require assistance.  The Contractor collects the contribution from the Clients at the completion of the assistance and submits this to the Agency for reconciliation through Western Downs Regional Council.

 

In compiling this report discussions have been undertaken with Melissa Wathen - Manager Social Development, Annette Gallagher – Community Care Services Co-ordinator and Jessica Law – Social Development Finance Officer, regarding the current structure of the home maintenance services and the impact of changing the current charges. 

 

Conclusion

It is concluded that increasing the contribution fee from the Clients will cover costs and enhance the ability for this Service to offer additional assistance.  This in turn will enable this Service to better manage the impact of wet weather conditions similar to that experienced over the past 18 months, should the weather patterns persist.  

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Review of existing HACC policy for Co-payments.

Community Care Fees Policy

Financial Resource Implications:

Improved capacity for existing Home maintenance budget to provide more effective assistance to eligible Clients.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.7(a) To provide community care services in accordance with funding arrangements and agreements and within the limitation of council’s assessed community service obligation to address identified community needs.

Supporting Documentation:

Nil

Report authorised by:

Tony Klein, Director of Community Services

Paul Bawden, Chief Executive Officer


Maranoa Regional Council

    

General Meeting -  14 September 2011

Officer Report

Meeting: General  14 September 2011

Date: 1 September 2011

Item Number: 11.2

File Number: D11/25132

 

Subject Heading:                     Proposed New Location for Wallumbilla Youth Precinct

Classification:                                  Open Access  

Name of Applicant:                         Fiona Vincent

Location:                                          

Author & Officer’s Title:                 Fiona Vincent, Regional Sport & Recreation Coordinator

 

 

Executive Summary: 

In July 2010, Maranoa Regional Council successfully gained funding of $239 091 from Department of Communities (Sport and Recreation Services) to build three outdoor youth precincts at Injune, Wallumbilla and Yuleba. Sites have been selected based on information gathered via community consultation, Council staff consultation and recommendations from ROSS Planning consultants who were commissioned to compile a Master Plan for these new areas, in conjunction with future development of youth precincts within the region.

 

The locations chosen at Injune and Yuleba have been selected due to, but not limited to:

·    High visibility areas

·    Central location and connectivity to community facilities eg pools, halls, schools

·    Ease of maintenance by Council staff eg areas presently mown, water availability

·    Compliment existing infrastructure for regional youth

 

Multiple areas have been considered in Wallumbilla and until recently have proved not suitable due to: proximity to central town area, lack of passive surveillance, security concerns, lack of existing Council services, eg rubbish bins, water, toilets and shade.  A suitable site location has now been identified on College Street, Wallumbilla.

 

 

Officer’s Recommendation: 

Council approve the site located at the western side of Education Queensland’s netball courts on College Street currently designated as a road reserve for the location of the Wallumbilla Youth Precinct and that an application be submitted to Department of Environment and Resource Management and implement processes to facilitate the assignment of  Council as trustee for said site.

 

 

Body of Report:

The Wallumbilla Youth Precinct site has still not been finalised, although recent negotiations have been undertaken with Queensland Police Service staff. Inspector Roger Whyte, Inspector of the Roma Police District is still receptive to discussions with Council staff to secure a portion of the police land in Wallumbilla, but has indicated that the process will be a lengthy one (12 months or more).

 

An extension for the youth precinct funding has been gained from Department of Sport and Recreation staff until 31 December, 2011, for the completion of the Wallumbilla skate park. No further extensions will be granted, emphasising the need for an alternate site to be identified, so construction of the slab and installation of the equipment can be completed.

 

During recent Place Making sessions in Wallumbilla, key community members were asked to consider an alternative site for the youth precinct, being the road reserve, west of the school netball courts. (refer attached map)

 

Of the 20 local residents present at the meeting, all were in favour of the new proposed location. Discussions have been held with DERM staff and they have indicated that it is possible to survey a section of the road reserve and change the use of the surveyed section to recreational reserve. This will incur surveying fees, but will not attract any other annual fees or rates. Council would become the trustee for this parcel of land.

 

Should Council endorse the recommended site being the preferred location, DERM have requested Council submit an accompanying letter, with the appropriate application form, of which there are no costs involved.

 

The placement of the youth precinct at the proposed position, will allow pertinent connectivity with the walking/cycling trail loop and placement of the outdoor fitness equipment along the Wallumbilla Creek, with easy access back to the town centre.

Consultation (internal/external):

Internal –

Cr Ree Price

Cr Scott Wason

Tony Klein, Director Community Services

Noela Ward, Manager Community Development

Paul Bawden, CEO

 

External -

Wallumbilla Town Improvement Group

Wallumbilla residents, namely parents of youth

Janine York, DERM

Scott Walker, ROSS Planning


 

Risk Assessment (Legal, Financial, Political etc.):

Funded project with a set deadline (31 December 2011), no extension of time for the project will be granted, with funded monies needing to be returned if not fully expended by the abovementioned deadline.

Policy Implications:

Nil

Financial Resource Implications:

Partially funded by Department Sport and Recreation

Partial Budget allocation from Council 2011/11

Survey fees – approx $1 000

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.6(a) To work collaboratively with the community and partners to develop and enhance the wellbeing, lifestyle and opportunities for young people.

Supporting Documentation:

1View

SmartMap

D11/25913

 

Report authorised by:

Noela Ward, Manager Community Development

Tony Klein, Director of Community Services

Paul Bawden, Chief Executive Officer


Attachment 1

SmartMap

 

temp

 


Maranoa Regional Council

    

General Meeting -  14 September 2011

Officer Report

Meeting: General  14 September 2011

Date: 22 August 2011

Item Number: 12.1

File Number: D11/23831

 

Subject Heading:                     Demolition of old Caretaker's Cottage

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                           Mitchell Showgrounds, Alice Street, Mitchell

Author & Officer’s Title:                 Tanya Mansfield, Manager Performance and Planning

 

 

Executive Summary: 

The former caretaker’s cottage at the Mitchell Showgrounds is unfit for habitation and Council’s approval is sought to demolish the building.  This site will then be used for the new SES facility that is to be constructed in Mitchell.

 

 

Officer’s Recommendation: 

That Council approve the demolition of the caretaker’s cottage at the Mitchell Showgrounds and use of the site for SES facility.

 

 

Body of Report:

The former caretaker’s cottage at the Mitchell Showgrounds has been deemed unfit for habitation.  The cottage does not have bathroom amenities and past tenants have been required to use the public toilet facilities at the showgrounds.  More recently the cottage has been found to have significant termite damage. 

 

Council’s housing unit moved the most recent tenant of the building earlier this year on the basis that the cottage is not safe for habitation.  The cottage has not been used for the purpose of housing a showgrounds caretaker for many years.  Photos of the cottage showing its current situation are attached for Councillor’s information and consideration.  A quote of $1,942 has been received to treat the termite infestation.  In addition to this cost will be substantial building costs to bring the building to a suitable standard for rental including an extension to allow for construction of bathroom amenities.

 

The site of the cottage has been identified as the most suitable site for the construction of the proposed Mitchell SES Building.  A quotation to construct the SES building has been accepted, and it is now urgent that the cottage be demolished to clear the site for the new building.

 

Council’s permission is sought to demolish the former caretaker’s cottage at the Mitchell Showgrounds.

Consultation (internal/external):

Margaret Langton, Council Housing Coordinator;

Matthew McGoldrick, Director Corporate Services.

Risk Assessment (Legal, Financial, Political etc.):

The building has experienced significant termite damage and is not fit for habitation.  An assessment by the community housing team of the benefits of renovation verses demolition has resulted in a recommendation to demolish the building.

Policy Implications:

Demolition of this building will allow the Mitchell SES accommodation project to proceed on this site.

Financial Resource Implications:

$120,000 has been allocated in the budget to construct the new Mitchell SES facility, being funding received from the Queensland Department of Community Safety though Emergency Management Queensland.  This funding did not include demolition of an existing building and therefore Council will need to fund this cost from general revenue. 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.4(a) To maintain and present Council’s community facilities in a manner appropriate to the standard expected by users for each respective facility within budgetary constraints whilst considering organisational sustainability.

Supporting Documentation:

1View

Mitchell Showgrounds Caretaker Cottage - Photos

d11/24731

2View

Mitchell Showgrounds Caretaker Cottage - Photos Kitchen

d11/24732

 

Report authorised by:

Matthew McGoldrick, Director of Corporate Services

Paul Bawden, Chief Executive Officer


Attachment 1

Mitchell Showgrounds Caretaker Cottage - Photos

 

temp


Attachment 2

Mitchell Showgrounds Caretaker Cottage - Photos Kitchen

 

temp

 


Maranoa Regional Council

    

General Meeting -  14 September 2011

Officer Report

Meeting: General  14 September 2011

Date: 5 September 2011

Item Number: 14.1

File Number: D11/25456

 

Subject Heading:                     Exploration and Urban Areas

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Robert Hayward, Director Planning & Environment

 

 

Executive Summary: 

An exploration Restricted Area (RA 384) has been declared over regional centres and towns across the State with a population of 1000 people or more with a 2 km buffer.

 

This is a temporary measure until a permanent state wide solution can be developed in consultation with public, industry, local and State governments – with any legislative changes likely to take effect by March 2012.

 

Towns covered by the restriction are automatically included unless Council decides to opt out.  Councils that have towns with a population of less than 1000 people may also opt in.  Local governments have until 16th September to opt in or out of the Restricted Area 384 – and a majority vote of the Council is required. 

 

 

Officer’s Recommendation:  

That Council opt in for exploration Restricted Area (RA 384) for all towns (as listed in the body of the report) within the Maranoa Regional Council area, including those with a population of less than 1000, to prevent exploration encroaching on populated areas.

 

 

Body of Report:

An exploration Restricted Area (RA 384) has been declared over regional centres and towns across the State with a population of 1000 people or more with a 2 km buffer.

 

This is a temporary measure until a permanent state wide solution can be developed in consultation with public, industry, local and State governments – with any legislative changes likely to take effect by March 2012.

 

The Queensland Government has announced that no new land will be released for coal seam gas exploration over urban areas within RA 384 while the restricted area is in place.

 

In addition, existing coal seam gas exploration tenure holders will be requested to relinquish areas from their exploration tenure that are in and around urban areas.

 

Towns covered by the restriction are automatically included unless Council decides to opt out.  Councils that have towns with a population of less than 1000 people may also opt in. 

 

The population of 1000 for a town has been chosen as it is the smallest population the Australian Bureau of Statistics uses as an identified urban centre.

 

Local governments have until 16th September to opt in or out of the Restricted Area 384 – and a majority vote of the Council is required.

 

The proposed approach for Maranoa Region is detailed in the following table:

 

Town

Reason for opting in for exploration Restricted Area 384

 

Mitchell

The Estimated Residential Population (ERP) determined by the State Government for Mitchell as at 30 June 2010 is 1,027 persons.  This should be considered as an automatic opt in for the exemption and is to be confirmed with the State Government.

Mungallala

Town water supply is ground water fed and risk of contamination should be reduced by maintaining rural only uses within two kilometers of the town.

Amby

Town water supply is ground water fed and risk of contamination should be reduced by maintaining rural only uses within two kilometers of the town.

Muckadilla

Town water supply is ground water fed and risk of contamination should be reduced by maintaining rural only uses within two kilometers of the town.

Injune

ERP for Injune at 30 June 2010 is 374 persons.  The Town has substantial growth potential due to existing and proposed exploration activities.  This includes large work camps and approved subdivisions that are experiencing interest for permanent housing. It should not be restricted in growth in any direction due to potential coal seam gas activities.

Surat

ERP for Surat at 30 June 2010 is 462 persons.  The Town has substantial tourist potential and has some growth limitations due to the river and airport.  It should not be restricted in growth in any direction due to potential coal seam gas activities.

Wallumbilla

ERP for Wallumbilla at 30 June 2010 is 298 persons.  The Town has substantial growth potential due to existing and proposed exploration activities.  This includes large work camps and areas proposed in the new planning scheme for urban expansion. Town water supply is ground water fed and risk of contamination should be reduced by maintaining rural only uses within two kilometers of the town.

 

It should not be restricted in growth in any direction due to potential coal seam gas activities.

Yuleba

Town water supply is ground water fed and risk of contamination should be reduced by maintaining rural only uses within two kilometers of the town.

Jackson

Town water supply is ground water fed and risk of contamination should be reduced by maintaining rural only uses within two kilometers of the town.

 

Consultation (internal/external):

Chief Executive Officer

DEEDI

Risk Assessment (Legal, Financial, Political etc.):

Exploration encroaching on populated areas.

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.1(a) Regulate and control development in a consistent and responsible manner that enhances the lifestyle of our community whilst promoting sustainable development.

Supporting Documentation:

Nil

Report authorised by:

Paul Bawden, Chief Executive Officer     


Maranoa Regional Council

    

General Meeting -  14 September 2011

Status Report

Meeting: General  14 September 2011

Date: 6 September 2011

Item Number: 18.1

File Number: D11/25665

 

SUBJECT HEADING:                     Status Report

Classification:                                  Open Access 

Report compiled by:                       Stephen Mow, Acting Director, Operations

 

Month & Year of Report:                August 2011

Name of Department:                     Operations

 

 

Executive Summary: 

This report provides an overview of the status of projects and issues currently facing the Operations Directorate.

 

 

Officer’s Recommendation:

That Council receive and note the Officer’s report as presented.

 

 

 

Supporting Documentation:

1View

Technical Services Report

D11/25638

2View

General Operations Report

D11/25643

3View

Works Program

D11/25667

 

Report authorised by:

Paul Bawden, Chief Executive Officer

  


Attachment 1

Technical Services Report

 

ASSET MANAGEMENT

CT Management will be in Roma on 12 September to conduct a session with council’s Directors to determine progress on Asset Management Plans and update our report card.  Asset Management Plans are progressing with assistance from asset owners.  The commencement of a GIS officer and GIS administration officer will greatly assist in verifying asset existence, conditions and location over the next twelve months.

 

FLOOD MODELLING (NDRP)

Engeny have received the ALS data from Department Environment and Resource Management and modelling of flooding events is progressing well.

 

SERVICE DEMAND & RESOURCES

The Mitchell Bore Replacement Tender Update – Pipe and Equipment has arrived in Mitchell for the Bores. The switchboards have been built and tested and should arrive shortly. Telemetry for the sites is being designed.

Stage 2 of the Roma Sewer Main relining program is completed. The CCTV and Cleaning component and the relining component are complete. The jump up relining (Tiger Tails) is complete. The CCTV report is on its way.

The Wallumbilla bore contract is progressing well. The analysis report from John Hiller (Hydrologist) for the correct pumping depth to be set for our desired 16l/s flow rate has been received. The Bore Pump Spec will be ready to call quotes on by the 13th September.

The Fluoridation Concept report draft has been completed and submitted.

The final version of the Regional Urban Water Management Plan and Supporting Information CD has been received. The final report and Claim for $ 8,000 has been submitted to Canberra.

The Final Report for the Maranoa Regional Council Water Saving Initiatives Program (Injune & Roma STP Reuse Projects) has been completed and a claim for $24,500 has been submitted to Canberra now the project is complete.

The Automatic Chlorinator/Analyser Installation for the 3.2 Ml reservoir, located on the corner of Bowen Street and Whip Street is 90% complete. Once the correct manifold arrives MRC will be commissioning the site.

A 200 Kva Backup Trailer mounted Generator has been ordered ($75,333.50) as per stage 2 of the Raw water reuse project which is 40% subsidised by DIP.

 

ROMA AIRPORT UPGRADE

General

To facilitate construction of the terminal, public carpark and also the runway overlay works, a second access has been constructed into the Roma Aerodrome site. This will allow the travelling public to enter the site safely and easily, while construction traffic utilises Airport Drive until December 2011.

These changed traffic conditions continue to remain in place.

Numerous operational and maintenance manuals / procedures, approvals, certificates and safe work method statements will need to be completed / attained through the months of January 2012 to 1st July 2012 to achieve compliance with OTS regulations and acts.

Public Carpark

Construction of the new Public Carpark at the Roma Aerodrome is progressing.

Underground services for lighting and communications have been placed throughout the carpark per design.

Wet weather delays have resulted in completion of the sub-base gravel formation works now planned for the 9th September 2011 with kerb construction planned to commence on the 12th September 2011. Final base layer gravel pavement placement is planned to commence on the 29th September 2011 with asphalt placement for the carpark planned to commence on the 7th October 2011.

Practical Completion is now estimated to occur on the 14th November 2011.  Lighting installation and cabling will then occur along with testing and commissioning on this component of the works.

Roma Airport Terminal Building

All concrete pour works for the Terminal building slab have been completed.

Structural steelwork is currently being erected with approximately 1/3 of the Spantech curved roof system currently installed. The remainder of the Spantech curved roof is planned to be completed by the 19th September 2011.

Currently, Practical Completion of the terminal building “shell” is expected to occur on the 24th November 2011. Internal fitout will then commence through December with commissioning and testing estimated to occur through January 2012.

Formal opening and commencement of operations from the new terminal building is set for mid February 2012. The formal opening will see the dedication of the new terminal building to A.T.Berry. The new terminal will be signed Roma Airport – with signage mounted on the roof. This is in keeping with naming practices for other airport terminal facilities (ie. Emerald Airport, Toowoomba Airport, Rockhampton Airport, etc).

Runway 18/36, Taxiway, Apron and Airside Works

Fulton Hogan have completed the runway asphalt surfacing works. Completion occurred on the 1st September 2011.  New linemarking has been applied to code.

A six week stand-down period now applies while we await a response from communications with the Bureau of Meteorology in relation to the relocation of the weather station.  Once this equipment has been relocated, Town & Country Industries will be able to complete the apron extension gravel pavement formation works to enable Fulton Hogan to apply the asphalt surfacing to this area of the site. The remainder of the RPT Taxiway will then be completed followed by asphalt surfacing to the public carpark per design.

Design for the new Dash8-400 series apron is complete.

It is planned that the first stage of the apron works will be carried out during the 10th and 11th of September as night works for a 26 hour continuous work shift. This work will ensure disruption to QantasLink flights and to normal operations at the site are kept to a minimum. Following completion of these works, Stage 2 will see the remainder of the apron works completed - assuming cooperation by the Bureau of Meteorology.

Currently, minor taxiway light relocation works along with electrical service relocation works are underway to facilitate construction of the apron.

 


Attachment 2

General Operations Report

 

DEPARTMENT OF TRANSPORT AND MAIN ROADS

 

Project Number

MRC RMPC 11/12

Project Description

Road Maintenance Performance Contract 2011/12

 

 

Project Summary

 

Annual maintenance contract for National and Other State Controlled Roads within Maranoa Regional Council.

Project Sponsor

Department of Transport and Main Roads (QLD Govt.)

Project Value

$1,949,936

 

Project Status

Contract expenditure during the first two months of 2011/12 has been relatively consistent with original forecasts.

 

Recent staff changes have had an impact on the continuity and completion of some tasks, however progress continues to be made in getting on top of issues.

 

Drainage and clearing works on Roma-Injune and Roma-Taroom Roads has ceased, at the direction of TMR, until funding for this work can be finalised.

 

Financial Summary

No. of Claims to Date       

1

Total Claimed to Date ($)    

128,207

Next Claim Expected

September

 

Milestones Complete since Last Report

§ Mitchell-St George Rd widening work primer sealed. 

§ Repairs being carried out at World’s End Ck on Forestvale Road.

§ Re-submission of Invitation to Offer Documents for 2011/12 RMPC Contract. 

§ Meeting with TMR and Maude Kearns, held concerning the clearing and cultural heritage issue on Mitchell-St George Rd.

 

Milestones Expected Next Month (September)

§ Heavy shoulder grading planned for Surat St George Rd, Surat Tara Rd, Surat Roma Rd, Roma Southern Rd and Roma Injune Rd.

§ Routine road maintenance such as pothole patching, herbicide spraying and slashing consistent with the August 2011 backlog list.

§ Revision of Quality Construction, Environmental Management, and Construction Safety Plans being used as part of the 2011/12 RMPC contract.

 


 

 

Project Number

TMR FLOOD DAMAGE – MARCH 2010

Project Description

NDRRA Main Roads Flood Damage

 

Project Summary

 

NDRRA Flood Damage Emergent and Restoration works on National and Other State Controlled Roads within Maranoa Regional Council.

Project Sponsor

Department of Transport and Main Roads (QLD Govt.)

Project Value

Approx. $7M (estimated April 2011)

 

Project Status

All TMR emergent flood damage works have been carried out.

Minor work undertaken on Roma Taroom Rd under restoration flood damage.   

 

Financial Summary

No. of Claims to Date       

7

Total Claimed to Date ($)    

5,187,266 – Update at meeting

Next Claim Expected

October

All work completed up to the end of 05 July has been claimed.  

 

Milestones Complete since Last Report

§ Completion of stabilisation section at Slate Hill on Roma Taroom Rd.

§ Meeting with TMR to discuss upcoming work on Mitchell St George Rd and Surat Tara Rd.

 

 

Project Number

SWTD-648

Project Description

Roma-Taroom Road (Ch 54.9km – 57.8km)

 

Project Summary

 

Realignment and full width construction to achieve an 8.0m seal between Ch 54.9km to Ch 57.8km (Lighthouse Section)

Project Sponsor

Department of Transport and Main Roads (QLD Govt.)

Project Supervisor

Gary Wehl

Project Value

$1,311,717

 

Project Status

§ All gravel is placed.

§ All lots have been primer sealed.

§ Project complete except for final bitumen seal.

 

Financial Summary

Project Expenditure to Date ($)

 

No. of Claims to Date       

4

Total Claimed to Date ($)    

1,212,320

Next Claim Expected

Claim No. 5 Nov 2011

 

 

Milestones Expected Next Month (September)

§ N/A

 

Risks & Issues

N/A

 

 

Project Number

SWTD-346

Project Description

Wallumbilla South Road – Sandy Creek Realignment

 

Project Summary

 

Realignment of the Wallumbilla South Road and upgrade of Sandy Gully Floodway.

Project Sponsor

Department of Transport and Main Roads (QLD Govt.)

Project Supervisor

TBA

Project Value

$976,287

 

 

Project Status

Project in pre-construction phase.  Materials and contract documentation being prepared prior to the commencement of works. No progress since last month.

 

Financial Summary

Project Expenditure to Date ($)

$46,231

No. of Claims to Date       

0

Total Claimed to Date ($)    

0

Total Value of Variations to Date ($)

0

 

Milestones Complete since Last Report

§ Nil

 

Milestones Expected Next Month (September)

§ Issues with Quality Construction Plan, Environmental Management Plan and Construction Safety Plan are currently being addressed and will be re-submitted to TMR for final approval.

§ Preliminary works on the establishment of vehicle sidetrack.

§ Finalise culvert construction contract with subcontractor.

 

 


 

Risks & Issues

 

1.   Resource availability.

With Councils’ backlog of works (majority being attributed to flood damage restoration) the availability of resources to undertake specific drainage works is limited.  It is intended that the specific culvert work for this project (approx, $250,000) be contracted out.  The remaining $720,000 of earthworks and road construction would be completed by Council staff.

 

COUNCIL FLOOD RECOVERY

 

Project Number

MRC NDRRA

Project Description

Natural Disaster Relief and Recovery Arrangements (NDRRA)

 

Project Summary

 

Flood damaged Council infrastructure reconstruction work.

Project Sponsor

Department of Infrastructure & Planning/Queensland Reconstruction Authority/Department of Emergency Management Queensland

Project Value

$98,000,000

 

Project Status

An additional submission has been completed and submitted for approval under Event 1 (Jan – April 2010) during the period.  The amount of this submission is $3M, and this is the fourth submission made under this event.  A submission for Event 2 (Nov 2010 – Feb 2011) $14M, and Event 3 (April 2011) $6.5M is currently being finalised and is expected to be completed in September.

 

Gravel resheeting and heavy formation grading is continuing throughout the region as well as various other activities including pavement stabilisation.

 

 

Financial Summary

No. of Claims to Date       

13

Total Claimed to Date ($)    

15,447,203

Next Claim Expected

September

 

Milestones Complete since Last Report

§ Interviews for the vacant position of Project Officer – Flood Recovery have recently been held with the position now filled.

§ Gravel crushing contractor has commenced work.

§ Roadtek construction crew engaged.

 

Milestones Expected Next Month (September)

§ Completion of two additional submissions (total value $20.5M).

§ Engagement of additional contractors.

 

Works Program

·      Please see attached document.


Attachment 3

Works Program

 

temp


temp


temp


temp


temp


temp


temp