Description: Maranoa Logo Process

Late Items

BUSINESS PAPER

 

General Meeting

 

Wednesday 14 September 2011

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 9 September 2011

 

 

Mayor:                                                    Councillor R S Loughnan

 

Deputy Mayor:                                        Councillor T G Hartley

Councillors:                                             Councillor J P Bartels

                                                              Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor W M Newman

                                                              Councillor M L Price

                                                              Councillor W S Wason

                                                              Councillor J S Watson

 

Chief Executive Officer:                            Mr Paul Bawden

 

Senior Management:                                Mr Tony Klein (Director Community Services)

                                                              Mr Matthew McGoldrick (Director Corporate Services)

                                                              Mr Stephen Mow (Acting Director Operations)

                                                              Mr Rob Hayward (Director Planning & Environment)

 

Officers:                                                  Ms Jane Frith (Corporate Communications Officer)

 

Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on September 14, 2011 at 9.00AM.

Paul Bawden

Chief Executive Officer

 

 


Maranoa Regional Council

    

General Meeting -  14 September 2011

TABLE OF CONTENTS

Item       Subject

No

  

L            Late Items

L.1        Local Government Grants & Subsidies Program 2011-12

Prepared by:      Tony Klein, Director of Community Services

L.2        Unaudited Financial Statements for the year ended 30th June 2011

Prepared by:      Dee Sullivan, Assets Management Accountant

Attachment :       Financial Statements ~ Year Ended 30 June 2011  

 

 


Maranoa Regional Council

    

General Meeting -  14 September 2011

Officer Report

Meeting: General  14 September 2011

Date: 8 September 2011

Item Number: L.1

File Number: D11/25956

 

Subject Heading:                     Local Government Grants & Subsidies Program 2011-12

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Tony Klein, Director of Community Services

 

                       

Executive Summary: 

The Department of Local Government & Planning is calling for submissions under the Local Government Grants & Subsidies Program 2011-12.  Approval is sought from Council to submit projects for possible part funding.

 

 

Officer’s Recommendation: 

That Council approve the following projects (in priority order) for submission under the Local Government Grants & Subsidies Program 2011-12 for part funding:

1.         Trails Strategy Implementation (Wallumbilla and Roma)

2.         Roma Saleyards Washdown Facility

3.         Surat Childcare Extension

 

 

Body of Report:

The Department of Local Government & Planning is calling for submissions under the Local Government Grants & Subsidies Program 2011-12.  The funding program is an annual State Government program with a $45M budget allocation for Queensland local governments.

 

Submitted projects to the program should demonstrate limited capacity of Council to self fund essential capital works projects.  Projects are eligible to be submitted at varying stages of planning – conceptual stage through to ready to construct stage.

 

Alternative funding sources (State Government, Federal Government and/or private sector) are eligible under the program, however funding assistance is capped at 40% of net cost to Council.  Multiple submissions are eligible and must be prioritised.  Successful applicants must expend the funding within two years of notification.

 

At a Council workshop conducted on 7 September 2011, Council discussed a range of possible projects for the funding program put forward by the Executive Management Team.  As a result of the workshop, the prioritised projects for submission to the Department of Local Government & Planning under the Local Government Grants & Subsidies Program 2011-12 are listed below as discussed:

 

Priority

Project

Planning Stage

Project Cost

Anticipated Program Subsidy

Possible Alternative Funding

Cost to Council

2011/12 Budgeted

Budget Review Required

1

Trails Strategy Implementation (W’billa/Roma)

Construction ready

$ 416K

$166K

 

$250K

Yes

No

2

Roma Saleyards Washdown

Concept (some prelim designs)

$1M*

$200K*

$500K*

$300K*

No

Yes

3

Surat Childcare Centre Extension

Concept

$120K*

$48K*

 

$72K*

No

Yes

* Estimated

Consultation (internal/external):

Councillors

Paul Bawden, CEO

Robert Hayward, Director Planning & Environment

Noela Ward, Manager Community Development

Melissa Wathen, Manager Social Development

 

Department of Local Government & Planning

Risk Assessment (Legal, Financial, Political etc.):

Nil in application process

Policy Implications:

Nil

Financial Resource Implications:

As per table above

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.1(a) To proactively identify and encourage actions which facilitate the sustainable development of the regional economy.

Supporting Documentation:

Nil

Report authorised by:

Paul Bawden, Chief Executive Officer


Maranoa Regional Council

    

General Meeting -  14 September 2011

Officer Report

Meeting: General  14 September 2011

Date: 7 September 2011

Item Number: L.2

File Number: D11/25879

 

Subject Heading:                     Unaudited Financial Statements for the year ended 30th June 2011

Classification:                                  Open Access  

Name of Applicant:                         Maranoa Regional Council

Location:                                          

Author & Officer’s Title:                 Dee Sullivan, Assets Management Accountant

 

 

Executive Summary: 

To provide Council with copies of the unaudited Financial Statements for the year ended 30th June 2011 for submission to the Department of Local Government and Planning for audit.

 

 

Officer’s Recommendation: 

That Council approve the submission of the Financial Statements as presented to the Department of Local Government and Planning for auditing.

 

 

Body of Report:

A copy of the Financial Statements for the year ended 30th June 2011 has been separately distributed to Councillors and is tabled to comply with the Local Government Act and Regulations. The statements have been prepared in accordance with Australian Accounting Standards as required by Section 104 of the Regulations.

 

The Financial Statements for the year ended 30th June, 2011 show an operating surplus of $47.6 million compared with a deficit of $2.4 million for 2010/11.  The large surplus shown is due to Flood Damage monies received during the 2010/11, with grants and subsidies increasing by $47.4 million from the previous year.  Council will be seeking an opinion from our Auditors in relation to the treatment of this grant.  At present, we have complied with AASB 1004 and shown as income when received, however we will confirm with the Auditors that this is how it is to be treated and not as unearned revenue.

 

Due to the grant monies received in the current year Council’s cash holdings have increased during the period by $28.2 million to $41.3 million.  Payments to suppliers have also seen an increase of $6.7 million, largely due to spending in relation to Flood Damage.

 

A revaluation of Council’s assets was also undertaken during the current period, however there have been delays in uploading these reports due to conversion of the reports supplied into data input files that our accounting program recognizes.  When processed the revaluation will affect the Balance Sheet by increasing Property, Plant and Equipment and Asset Revaluation Surplus.

Consultation (internal/external):

Queensland Audit Office

Risk Assessment (Legal, Financial, Political etc.):

Audited Financial statements will assist with the confirmation of the 2011/12 opening balances and assist Council staff in confirming the direction being taken by Council to address structural problems and 10 year financial planning issues.

Policy Implications:

Council is complying with Legislative requirements.

Financial Resource Implications:

Audit will confirm the Balance Sheet balances and performance of Council as presented in the Financial Statements.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.1(a) To instil confidence to Council and other stakeholders in their decision making by developing and implementing
financial procedures, processes and methodologies in an environment that promotes integrity and accountability.

Supporting Documentation:

1View

Financial Statements ~ Year Ended 30 June 2011

D11/26362

 

Report authorised by:

Matthew McGoldrick, Director of Corporate Services

Paul Bawden, Chief Executive Officer


Attachment 1

Financial Statements ~ Year Ended 30 June 2011

 

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