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Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 14 September 2011 commencing at 9.00AM

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. T G Hartley, Cr. J P Bartels, Cr. J L Chambers, Cr. R J Denton, Cr. W M Newman, Cr. M L Price, Cr. W S Wason, Cr. J S Watson,  Chief Executive Officer – Paul Bawden, Director Community Services – Tony Klein, Director Corporate Services – Matthew McGoldrick, Director Planning & Environment – Rob Hayward, Acting Director Operations – Stephen Mow, Corporate Communications Officer – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.08am.

 

APOLOGIES   

 

Confirmation of Minutes

 

Resolution No. GM.321.11

Moved Cr Hartley                                                          Seconded Cr Newman  

 

That the minutes of the General Meeting (15-24.08.11) held on 24 August 2011 be confirmed.

 

CARRIED                                                                                                                      9/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Executive Services

 

Item Number:                                   10.1

File Number: D11/25809

Subject Heading:                          Confirmation of Minutes - 2011/12 Special          Budget Meeting - 24/08/11

Location:                                          Not Applicable

Applicant:                                         Not Applicable

Author and Officer’s Title:                Paul Bawden, Chief Executive Officer

 

Executive Summary: 

Confirmation of minutes for the 2011/2012 Budget of Maranoa Regional Council adopted at the Special Budget Meeting held on 24 August 2011 in Surat.

 

 

Resolution No. GM.322.11

Moved Cr Price                                                             Seconded Cr Watson  

That the minutes of the 2011/2012 Special Budget Meeting held on 24 August 2011 be confirmed.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Chief Executive Officer

 

 

Community Services

 

Item Number:                                   11.1

File Number: D11/24409

Subject Heading:                          Changes to HACC client co-payment for Home Maintenance Services

Author and Officer’s Title:                Melissa Wathen, Manager Social Development

 

Executive Summary: 

The Home and Community Care Program is a subsidised service funded by State and Federal Government.  Providers are expected to source some funding to cover the total cost of services from other areas, in particular through Client Co-payment.

 

Funding provided by HACC is specific to each service type and the Agency providing those services is required to provide services to an agreed number of Clients for an agreed unit cost.  The unit cost covers both the administration of the service and direct provision of services to those Clients. The current rates charged to Clients for Home Maintenance services, in particular for lawn maintenance, are insufficient to cover total costs of services.

 

 

Resolution No. GM.323.11

Moved Cr Bartels                                                          Seconded Cr Wason  

That Council approves the changes/additions to Client contributions to more effectively offset funding available to assist these Clients as per the Schedule below:-

 

 

 

 

 

Service Type

Updated Charge

General Home Maintenance where Clients are paying for materials and all other charges excluding labour

Nil

Yard Maintenance

$10.00 per hour or part thereof

Other Home Maintenance

 

$10.00 per hour or part thereof

 

New contribution fees become effective from 1 October 2011, to allow time to notify our current Clients and amendments to Service documentation.

 

CARRIED                                                                                                                      8/1

 

Delegated Officer

Manager Social Development

 

 

Item Number:                                   11.2

File Number: D11/25132

Subject Heading:                          Proposed New Location for Wallumbilla         Youth Precinct

Author and Officer’s Title:                Fiona Vincent, Regional Sport & Recreation Coordinator

 

Executive Summary: 

In July 2010, Maranoa Regional Council successfully gained funding of $239 091 from Department of Communities (Sport and Recreation Services) to build three outdoor youth precincts at Injune, Wallumbilla and Yuleba. Sites have been selected based on information gathered via community consultation, Council staff consultation and recommendations from ROSS Planning consultants who were commissioned to compile a Master Plan for these new areas, in conjunction with future development of youth precincts within the region.

 

 

Resolution No. GM.324.11

Moved Cr Price                                                             Seconded Cr Chambers  

That Council approves the site located at the western side of Education Queensland’s netball courts on College Street, currently designated as a road reserve for the location of the Wallumbilla Youth Precinct;

 

And,

 

That an application be submitted to Department of Environment and Resource Management and implement processes to facilitate the assignment of  Council as trustee for said site.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Regional Sport & Recreation Coordinator

 

 

Corporate Services

 

Item Number:                                   12.1

File Number: D11/23831

Subject Heading:                          Demolition of old Caretaker's Cottage

Location:                                          Mitchell Showgrounds, Alice Street, Mitchell

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

 

Executive Summary: 

The former caretaker’s cottage at the Mitchell Showgrounds is unfit for habitation and Council’s approval is sought to demolish the building.  This site will then be used for the new SES facility that is to be constructed in Mitchell.

 

 

Resolution No. GM.325.11

Moved Cr Watson                                                         Seconded Cr Newman  

That Council approves the demolition of the caretaker’s cottage at the Mitchell Showgrounds;

 

And,

 

That the cleared  site be used for construction of the new Mitchell SES facility.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Performance and Planning

 

 

Planning & Environment

 

Item Number:                                   14.1

File Number: D11/25456

Subject Heading:                          Exploration and Urban Areas

Author and Officer’s Title:                Robert Hayward, Director Planning & Environment

 

Executive Summary: 

An exploration Restricted Area (RA 384) has been declared over regional centres and towns across the State with a population of 1000 people or more with a 2 km buffer.

 

This is a temporary measure until a permanent state wide solution can be developed in consultation with public, industry, local and State governments – with any legislative changes likely to take effect by March 2012.

 

Towns covered by the restriction are automatically included unless Council decides to opt out.  Councils that have towns with a population of less than 1000 people may also opt in.  Local governments have until 16th September to opt in or out of the Restricted Area 384 – and a majority vote of the Council is required. 

 

 

Resolution No. GM.326.11

Moved Cr Wason                                                          Seconded Cr Price  

That Council opt in for exploration Restricted Area (RA 384) for all towns as listed below within the Maranoa Region, including those with a population of less than 1000, to prevent exploration encroaching on populated areas:-

 

Town

Reason for opting in for exploration Restricted Area 384

 

Mitchell

The Estimated Residential Population (ERP) determined by the State Government for Mitchell as at 30 June 2010 is 1,027 persons.  This should be considered as an automatic opt in for the exemption and is to be confirmed with the State Government.

Mungallala

Town water supply is ground water fed and risk of contamination should be reduced by maintaining rural only uses within two kilometers of the town.

Amby

Town water supply is ground water fed and risk of contamination should be reduced by maintaining rural only uses within two kilometers of the town.

Muckadilla

Town water supply is ground water fed and risk of contamination should be reduced by maintaining rural only uses within two kilometers of the town.

Injune

ERP for Injune at 30 June 2010 is 374 persons.  The Town has substantial growth potential due to existing and proposed exploration activities.  This includes large work camps and approved subdivisions that are experiencing interest for permanent housing. It should not be restricted in growth in any direction due to potential coal seam gas activities.

Surat

ERP for Surat at 30 June 2010 is 462 persons.  The Town has substantial tourist potential and has some growth limitations due to the river and airport.  It should not be restricted in growth in any direction due to potential coal seam gas activities.

Wallumbilla

ERP for Wallumbilla at 30 June 2010 is 298 persons.  The Town has substantial growth potential due to existing and proposed exploration activities.  This includes large work camps and areas proposed in the new planning scheme for urban expansion. Town water supply is ground water fed and risk of contamination should be reduced by maintaining rural only uses within two kilometers of the town.

 

It should not be restricted in growth in any direction due to potential coal seam gas activities.

Yuleba

Town water supply is ground water fed and risk of contamination should be reduced by maintaining rural only uses within two kilometers of the town.

Jackson

Town water supply is ground water fed and risk of contamination should be reduced by maintaining rural only uses within two kilometers of the town.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director Planning & Environment

  

 

Status Reports

 

Operations

 

Item Number:                                   18.1

File Number: D11/25665

Subject Heading:                          Status Report

Author and Officer’s Title:                Stephen Mow, Acting Director, Operations

Month & Year of Report:                   August 2011

Name of Department:                       Operations

 

 

Executive Summary: 

This report provides an overview of the status of projects and issues currently facing the Operations Directorate.

 

Discussion:

Cr. Denton requested the temporary road closure signs leading out of Injune (towards Womblebank & Mt Moffatt & Injune-Taroom Roads) be replaced.  Cr. Chambers requested same for a temporary road closure sign leading out of Mitchell on Forrestvale Road.

 

Resolution No. GM.327.11

Moved Cr Bartels                                                          Seconded Cr Denton  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Acting Director, Operations

  

Late Items

 

Item Number:                                   L.1

File Number: D11/25956

Subject Heading:                          Local Government Grants & Subsidies     Program 2011-12

Author and Officer’s Title:                Tony Klein, Director of Community Services

                       

Executive Summary: 

The Department of Local Government & Planning is calling for submissions under the Local Government Grants & Subsidies Program 2011-12.  Approval is sought from Council to submit projects for possible part funding.

 

 

Resolution No. GM.328.11

Moved Cr Price                                                             Seconded Cr Denton  

That Council approves the following projects (in priority order) for submission under the Local Government Grants & Subsidies Program 2011-12 for part funding:-

 

1.         Regional Place Making Project

2.         Roma Saleyards Wash down Facility

3.         Surat Childcare Extension

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director of Community Services

 

 

Item Number:                                   L.2

File Number: D11/25879

Subject Heading:                          Unaudited Financial Statements for the year ended 30th June 2011

Author and Officer’s Title:                Dee Sullivan, Assets Management Accountant

 

Executive Summary: 

To provide Council with copies of the unaudited Financial Statements for the year ended 30th June 2011 for submission to the Department of Local Government and Planning for audit.

 

Discussion:

 

 

Resolution No. GM.329.11

Moved Cr Watson                                                         Seconded Cr Hartley  

That Council approve the submission of the Financial Statements as presented to the Department of Local Government and Planning for auditing.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Assets Management Accountant

 

 

CONFIDENTIAL ITEMS

 

In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (d)      rating concessions;

 

Resolution No. GM.330.11

Moved Cr Bartels                                                          Seconded Cr Denton

 

That Council close the meeting to the public.

 

CARRIED                                                                                                                      9/0

 

 

Resolution No. GM.331.11

Moved Cr Hartley                                                          Seconded Cr Newman

 

That Council open the meeting to the public.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

 

 

 

Item Number:                                   20.1

File Number: D11/22804

Subject Heading:                          Sale of Land for Overdue Rates

Location:                                          Various

Applicant:                                         Various

Author and Officer’s Title:                Katrina Mansfield, Governance & Administration Coordinator

 

Executive Summary: 

Under Section 74 of the Local Government (Finance, Plans and Reporting) Regulation 2010 Council resolved to implement sale proceedings where rates have been overdue for a period of more than three years.  The legislation states that Council must determine how the reserve price is set.

 

Resolution No. GM.332.11

Moved Cr Watson                                                         Seconded Cr Newman  

That Council sets the reserve price on auction day at the market value of the land for each property remaining in arrears on auction day.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Governance & Administration Coordinator

 

 

Item Number:                                   20.2

File Number: D11/24107

Subject Heading:                          Extenstion for the payment of rates

Location:                                          Roma QLD 4455

Author and Officer’s Title:                Kirsty Grams, Rates Officer

 

Executive Summary: 

The owner of the property requests an extension on the payment of their rates as they have not received rates since 4 March 2009 due to an amalgamation of their property. 

 

Resolution No. GM.333.11

Moved Cr Wason                                                          Seconded Cr Bartels  

That Council approves an extension of 30 days to the owners of the specified property  to pay their rates;

 

And,

 

That discount be allowed and no interest added for the extension period.

 

CARRIED                                                                                                                      7/2

 

Delegated Officer

Rates Officer

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 9.52am.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 28 September 2011, at the Mitchell Administration Centre.

 

 

 

 

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Mayor.                                                                  Date.