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Minutes of the General Meeting of maranoa Regional Council held at Mitchell Administration Centre on 28 September 2011 commencing at 9.00AM

 

ATTENDANCE

 

Deputy Mayor Cr. T G Hartley chaired the meeting with,  Cr. J P Bartels, Cr. J L Chambers, Cr. R J Denton, Cr. W M Newman, Cr. M L Price, Cr. W S Wason, Cr. J S Watson,  Chief Executive Officer – Paul Bawden, Director Community Services – Tony Klein, Director Corporate Services – Matthew McGoldrick,  Acting Director Operations – Stephen Mow, Corporate Communications Officer – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Deputy Mayor welcomed all present and declared the meeting open at 9.09AM.

 

APOLOGIES

  

Resolution No. GM.334.11

Moved Cr Price                                                             Seconded Cr Watson

 

That apologies be received and leave of absence granted for Cr. Loughnan  for this meeting.

 

CARRIED                                                                                                                      8/0

 

 

 

Confirmation of Minutes

 

Resolution No. GM.335.11

Moved Cr Denton                                                          Seconded Cr Wason  

 

That the minutes of the General Meeting (16-14.09.11) held on 14 September 2011 be confirmed.

 

CARRIED                                                                                                                      8/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

There were no Presentations/Petitions or Deputations for the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

 

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Operations

 

Item Number:                                   13.1

File Number: D11/27046

Subject Heading:                          Hodgson Tip

Location:                                          Hodgson Lane, Hodgson

Author and Officer’s Title:                Ken Palmer, Acting Operations Manager

 

Executive Summary: 

Council operates a small tip site for the residents of Hodgson.

 

The existing site is an on-going operations and maintenance problem due to the type of operations and the location of the site. This report addresses the options to continue to provide this service to the residents of Hodgson.

Discussion:

Council discussed to process of policing illegal dumping following closure and implementation of a wheelie bin service for the residents of Hodgson.

 

Resolution No. GM.336.11

Moved Cr Watson                                                         Seconded Cr Chambers  

That Council approves the following actions:-

1.   Closes the Hodgson tip site and remediate the area, within 4 months;

2.   Erect signs on the site advising of alternative landfill site, ie Roma, and penalties for illegal dumping;

3.   Install CCTV  to monitor illegal dumping and to take appropriate action against those caught dumping;

4.   Implement a wheelie bin service for the residents of Hodgson;

5.   Impose the Cleansing Utility Charge as from 1 July 2012;

6.   Undertake a public information program for the residents of Hodgson;

7.    That an education program be implemented  informing residents of applicable fees & charges at the Roma tip.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Acting Operations Manager

 

 

Item Number:                                   13.2

File Number: D11/27172

Subject Heading:                          Future of Roads to Recovery Program

Author and Officer’s Title:                Paul Bawden, Chief Executive Officer

 

Executive Summary: 

The Roads Recovery Program funded by the Federal Government since 2009 has provided important funding for Councils across Australia to manage local roads.

 

With the current program to end in 2014, Local Governments in many areas are beginning to address the scope for its continued availability.

 

Resolution No. GM.337.11

Moved Cr Denton                                                          Seconded Cr Newman  

1. That Council calls on the Federal Government to:-

 

    Recognise the successful delivery of the Roads to Recovery Program by local government since 2000;

    Continue the Roads to Recovery Program on a permanent basis to assist local government meet its responsibilities of providing access for its communities;

    Continue Roads to Recovery Program with the current administrative arrangements; and

    Provide an increased level of funding under a future Roads to Recovery program that recognises the shortfall of funding on local roads of $1.2 billion annually.

 

2.    That correspondence advising of Councils position be forwarded to appropriate members of Parliament.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Chief Executive Officer

 

 

Item Number:                                   13.3

File Number: D11/27173

Subject Heading:                          Naming of Road

Location:                                          Jackson

Author and Officer’s Title:                Jodie Young, Administration Assistant

 

Executive Summary: 

A name is required for an unnamed Road/Lane located off Edward Street, Jackson so a rural addressing number can be provided.

 

Resolution No. GM.338.11

Moved Cr Price                                                             Seconded Cr Wason  

That Council name the road which is outlined in the attached map, ‘Harris Lane’.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Administration Assistant

 

 

Planning & Environment

 

Item Number:                                   14.1

File Number: D11/27322

Subject Heading:                          Disposal of Toyota 4x4 Utility

Location:                                          Roma

Author and Officer’s Title:                Kay Crosby, Manager Environmental Health

 

Executive Summary: 

Council remains the owner of a Toyota Landcruiser Utility HJ 45 (Plant No 654) that is kept at a property north west of Injune for the purpose of parthenium control by the Injune and District Parthenium project officer.  The parthenium project officer is no longer employed by this Group, and the vehicle is not used extensively by landholders in the control of parthenium, therefore should be sold.

 

Resolution No. GM.339.11

Moved Cr Watson                                                         Seconded Cr Bartels  

 

That Council advertise Plant No. 654 for sale by tender in line with  relevant policies and procedures for disposal of assets.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Environmental Health

 

 

Item Number:                                   14.2

File Number: D11/27332

Subject Heading:                          APPLICATION FOR ASSESSABLE BUILDING WORKS -           RELAXATION OF RESIDENTIAL OUTBUILDING            MAXIMUM SIZE (FILE NO.2011/17829)

Location:                                          367 Dargal Road, Roma (Lot 7 on SP194563)

Applicant:                                         GB Building & Concrete Constructions

Author and Officer’s Title:                Danielle Pearn, Planning & Development Officer

 

Executive Summary

GB Building & Concrete Constructions, on behalf of Andrew & Anita Crawford, seek approval for a relaxation of the residential outbuilding maximum size.

 

Resolution No. GM.340.11

Moved Cr Watson                                                         Seconded Cr Denton  

That the matter lay on the table to provide information on the management of sheds, under the new planning scheme and it be further discussed at the next General Meeting of Council on 12th October 2011.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Planning & Development Officer

  


 

Status Reports

 

Community Service

 

Item Number:                                   16.1

File Number: D11/26135

Subject Heading:                          Statistical Report

Author and Officer’s Title:                Edward Sims, Manager Organisational Performance

Month & Year of Report:                   August 2011

Name of Department:                       Economic Development

 

 

Executive Summary: 

This report provides council with a summary of the performance of the Economic Development and Tourism Unit against key performance indicators for September 2011 compared with August 2011.

 

Statistics contained in the report and which are illustrated graphically detail:

 

    the level of engagement with businesses within the region,

    the amount of enquiry generated about investment,

    the effectiveness of our external marketing effort to the visitor market and

 

 

Resolution No. GM.341.11

Moved Cr Newman                                                       Seconded Cr Wason  

That the Economic and Tourism Development Report for the month of August 2011 be received and noted.

 

CARRIED                                                                                                                      8/0

 

 

 

Item Number:                                   16.2

File Number: D11/27195

Subject Heading:                          Community Development Report

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   Performance Report for August 2011

Name of Department:                       Community Services Department

 

 

Executive Summary: 

This monthly report is presented to Council to provide a statistical summary of the organisation’s performance in delivering community development services.

 

Resolution No. GM.342.11

Moved Cr Price                                                             Seconded Cr Watson  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      8/0

 

 

 

Item Number:                                   16.3

File Number: D11/27197

Subject Heading:                          Social Development Report

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   Performance Report August 2011

Name of Department:                       Community Services Department

 

 

Executive Summary: 

This monthly report is presented to Council to provide a statistical summary of the organisation’s performance in delivering social development services.

 

Discussion:

 

Resolution No. GM.343.11

Moved Cr Denton                                                          Seconded Cr Bartels  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      8/0

 

 

Corporate Services

 

Item Number:                                   17.1

File Number: D11/27194

Subject Heading:                          Corporate Governance Report

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   Performance Report August 2011

Name of Department:                       Corporate Services and Human Resource Management

 

 

Executive Summary: 

This monthly report is presented to Council to provide a summary of the organisation’s performance in the Corporate Services and Human Resource Management areas.

 

 

Resolution No. GM.344.11

Moved Cr Chambers                                                     Seconded Cr Newman  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      8/0

 

 


 

Operations

 

Item Number:                                   18.1

File Number: D11/27196

Subject Heading:                          Asset Management Report

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   August 2011

Name of Department:                       Operations

 

 

Executive Summary: 

Asset Management is a systematic process of effectively maintaining, upgrading and operating assets.  Council’s assets include its road network, water, sewerage infrastructure and parks and gardens.  This monthly report is presented to Council to provide a summary of the organisation’s performance in the Asset Management area.

 

Resolution No. GM.345.11

Moved Cr Wason                                                          Seconded Cr Chambers  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      8/0

 

 

Planning & Environment

 

Item Number:                                   19.1

File Number: D11/27198

Subject Heading:                          Planning, Building and Environment Report

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   August 2011

Name of Department:                       Planning and Environment

 

 

Executive Summary: 

This monthly report is presented to Council to provide a summary of the organisation’s performance in the Environment, Animal Management and Rural Services areas.

 

Discussion:

Can we start across the region on clearing of blocks across the rest of the region.

 

Resolution No. GM.346.11

Moved Cr Denton                                                          Seconded Cr Watson  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      8/0

 

 


 

CONFIDENTIAL ITEMS  

 

In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (d)      rating concessions;

          (c)      the local government budget;

 

Resolution No. GM.347.11

Moved Cr Price                                                             Seconded Cr Denton

 

That Council close the meeting to the public.

 

CARRIED                                                                                                                      8/0

 

 

Resolution No. GM.348.11

Moved Cr Denton                                                          Seconded Cr Watson

 

That Council open the meeting to the public.

 

CARRIED                                                                                                                      8/0

 

 

Item Number:                                   20.1

File Number: D11/22681

Subject Heading:                          discount and write off Interest -     Assessment 11009123 - Lot26/WV550.

Location:                                          Wallumbilla North

Author and Officer’s Title:                Kirsty Grams, Rates Officer

 

Executive Summary: 

The postal address for this ratepayer’s rate assessment 11009123 was incorrect, due to an error made by Council. The Ratepayer is requesting the discount for early payment and interest on the whole overdue amount to be written off. The discount for early payment amount is $83.62 and interest charged on the whole overdue amount is $38.32, totalling $121.94.

 

Resolution No. GM.349.11

Moved Cr Denton                                                          Seconded Cr Wason  

That council allows the discount and write-off interest as it was an error made by Council not the rate payer.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Rates Officer

 


 

 

Item Number:                                   20.2

File Number: D11/27199

Subject Heading:                          Business Activities Report

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   August 2011

Name of Department:                       All Departments

 

 

Executive Summary: 

This monthly report is presented to Council to provide a summary of the performance of Council’s business units over the past month and year to date.  The information in this report aims to review the month’s activities, give an overview of financial performance and bring to Council’s attention any emerging issues.

 

Resolution No. GM.350.11

Moved Cr Price                                                             Seconded Cr Bartels  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      8/0

 

  

CLOSURE

 

There being no further business, the Deputy Mayor thanked Council for their attendance and declared the meeting closed at 10.06am.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on

12 October 2011, at Roma Administration Centre.

 

 

 

 

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Deputy Mayor.                                                                Date.