Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 12 October 2011 commencing at 9.00AM

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. T G Hartley, Cr. J P Bartels, Cr. J L Chambers, Cr. R J Denton, Cr. W M Newman, Cr. M L Price, Cr. W S Wason, Cr. J S Watson,  Chief Executive Officer – Paul Bawden, Director Community Services – Tony Klein, Director Corporate Services – Matthew McGoldrick, Director Planning & Environment – Rob Hayward, Director Operations – Barry Omundson, Corporate Communications Officer – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

GUESTS

 

Ben Hughes representing Surat Basin LIFE.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.10AM.

 

APOLOGIES   

 

There were no apologies for the meeting.

 

Confirmation of Minutes

 

Resolution No. GM.351.11

Moved Cr Newman                                                       Seconded Cr Hartley  

 

That the minutes of the General Meeting (17-28.09.11) held on 28 September 2011 be confirmed.

 

CARRIED                                                                                                                      9/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

Item Number:                                   5.1

File Number: D11/27332

Subject Heading:                          Application for Assessable Building Works -           Relaxation of Residential Outbuilding            Maximum Size (File No.:2011/17829)

Location:                                          367 Dargal Road, Roma (Lot 7 on SP194563)

Applicant:                                         GB Building & Concrete Constructions

Author and Officer’s Title:                Danielle Pearn, Planning & Development Officer

 

Executive Summary: 

GB Building & Concrete Constructions, on behalf of Andrew & Anita Crawford, seek approval for a relaxation of the residential outbuilding maximum size.

 

 

 

Resolution No. GM.352.11

Moved Cr Wason                                                          Seconded Cr Denton  

 

That Council approves the application;

 

And,

 

That Council further clarify reasons for approval and conditions of approval at a later point during the meeting.

 

CARRIED                                                                                                                      7/2

 

 Delegated Officer

Planning & Development Officer

  

 

Presentations/Petitions and Deputations

 

Ben Hughes representing Surat Basin LIFE.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Community Services

 

Item Number:                                   11.1

File Number: D11/28949

Subject Heading:                          Wallumbilla Outpatients Clinic Upgrade -        Health & Hospitals Fund

Location:                                          Wallumbilla

Author and Officer’s Title:                Tony Klein, Director of Community Services

 

Executive Summary: 

Council delivers a range of community aged care services from the Wallumbilla Outpatients Clinic (Hospital) in conjunction with the South West Health Service (SWHS) which delivers outpatient health services.  The existing building requires significant renovation and expansion to meet contemporary standards for the delivery of health and aged care services.  A Federal Government program known as the Health & Hospitals Fund (HHF) provides potential to fund this refurbishment and extension work.  Advice received from the South West Health Service indicates that the chances of a successful funding application under the HHF may be enhanced if Council applies for the funding rather than the South West Health Service.

 

 

Resolution No. GM.353.11

Moved Cr Denton                                                          Seconded Cr Price  

That Council endorse the development and submission of a funding application under the Health & Hospitals Fund program to renovate and expand the Wallumbilla Outpatients Clinic.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director of Community Services

 

 

Item Number:                                   11.2

File Number: D11/29077

Subject Heading:                          Community Survey - Future Direction for          Mitchell Aged Care

Location:                                          Mitchell

Author and Officer’s Title:                Tony Klein, Director of Community Services

 

Executive Summary: 

Council has recently undertaken a sample community phone survey to ascertain the level of community support for Council to fully fund the Mitchell Multi Purpose Health Service project.  The survey report has been completed and was reviewed at a public Council workshop conducted on 28 September 2011.

 

Discussion:

Council discussed the matter at length, with agreement gained that the matter be deferred for further discussion at a later point during the meeting.  As a result no vote was taken on the motion.  

 

 

Moved Cr Wason                                                          Seconded Cr Price  

 

  1. That Council receives and notes the outcomes of the Mitchell Aged Care Future Funding Survey Report.

 

  1. That Council Officers enter into discussions and negotiations with Queensland Health and the Department of Health & Ageing to expedite and secure approval for the Multi Purpose Health Service project.

 

  1. That subject to a successful outcome of actions in Recommendation 2, Council endorses the expenditure of an additional $1.477M along with its 2011/12 budget commitment of $1.25M to develop the Multi Purpose Health Service project at the Mitchell Hospital grounds to provide a ten-bed aged care facility.

 

  1. That in acknowledging the Maranoa Retirement Village Auxiliary Sub-Committee’s preference for an aged care solution in Mitchell is the development of the Multi Purpose Health Service project, officers undertake an assessment of the group’s ‘Future Operation of the Maranoa Retirement Village’ submission and seek to provide a report to Council as soon as practical regarding the future operation of the Maranoa Retirement Village.

 

  1. That subject to endorsement of Recommendations 2 and 3, Council defer the potential closure date of the Maranoa Retirement Village (currently as soon as possible after 31 October 2011) and review the matter at its first meeting of 2012 or at any time earlier should decisions be made on the Multi Purpose Health Service project by Queensland Health and the Department of Health &  Ageing.

 

  1. That Council identify the additional funding of $1.477M as part of the 2012/13 Budget.

 

NO VOTE TAKEN                                                                                                   

 

 

 

Item Number:                                   11.3

File Number: D11/29140

Subject Heading:                          Approval of the 3rd Santos Acquisitive Sculpture Award design by Lucy McEachern                      as selected by the Roma on Bungil Gallery     Committee

Location:                                          Roma

Author and Officer’s Title:                Rebecca Girle, Regional Arts & Culture Coordinator

 

Executive Summary: 

The 2011 Santos Acquisitive Sculpture Award winner has been selected by the Roma on Bungil Gallery Committee as Lucy McEachern for her bronze sculpture titled ‘Australian Pelican’ to be located outside the Roma Community Arts Centre.

 

 

Resolution No. GM.354.11

Moved Cr Newman                                                       Seconded Cr Watson  

That Council approves the selected winning sculpture by Lucy McEachern.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Regional Arts & Culture Coordinator

 

 

Subject Heading:  suspension of standing orders

Council adjourned the meeting for morning tea at 10.11am

 

Subject Heading:  resumption of standing orders

Council returned from morning tea at 10.44am

 

Presentation

 

Ben Hughes, representing Surat Basin LIFE provided Council a quick analysis of the regions’ workforce dynamic and discussed the working model and website initiated by Surat Basin LIFE.

Council’s support was requested in the distribution of advertising and marketing material.


Corporate Services

 

Item Number:                                   12.1

File Number: D11/29137

Subject Heading:                          Interest in Purchasing Council Land in    Mitchell

Location:                                          Lots 2 & 3 on RP94494 - Alice Street Mitchell

Applicant:                                         Maranoa Real Estate

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

 

Executive Summary: 

Maranoa Real Estate has contacted Council on behalf of a third party to express interest in purchasing Lots 2 & 3 on RP94494 located in Alice Street Mitchell in the vicinity of the Mitchell Showgrounds. Council’s direction is sought as to the disposal of this land. If sold the land would be subject to normal building and planning requirements.

 

Resolution No. GM.355.11

Moved Cr Watson                                                         Seconded Cr Hartley  

That Council offer for sale by tender Lots 2 and 3 on RP94494 located in Alice Street Mitchell.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Performance and Planning

 

Operations

 

Item Number:                                   13.1

File Number: D11/28267

Subject Heading:                          Roma Saleyards - Fees and Charges

Author and Officer’s Title:                Ken Palmer, Acting Operations Manager

 

Executive Summary: 

This report addresses a number of changes required to the fees and charges for the Roma Saleyards.

 

Resolution No. GM.356.11

Moved Cr Wason                                                          Seconded Cr Hartley  

That Council adopts the revised fees and charges as listed below  for the Roma Saleyards:-

 

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Acting Operations Manager

 

 

Planning & Environment

 

Item Number:                                   14.1

File Number: D11/28574

Subject Heading:                          Waiving of Building Fees
                                                         The Be Healthy Maranoa, Endeavour          Foundation, Roma Community Garden

Location:                                          Roma Community Garden, Bowen Street, Roma

Applicant:                                         Roma Community Garden - Kathy Morrow

Author and Officer’s Title:                Neil Heyer, Planning & Development Assessment Officer

 

Executive Summary: 

The Roma Community Garden Committee is proposing to construct a “roofed covered raised deck area” adjacent to an existing building, to enhance future use of the facility..

 

The organisation is requesting that Council waiver or reduce the application fee prescribed for such work, Roma Community Garden are a not-for-profit organisation.

 

Resolution No. GM.357.11

Moved Cr Denton                                                          Seconded Cr Price  

That Council approves the requested waiver of all application fees prescribed for the approval of the proposed works.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Planning & Development Assessment Officer

 

 

Item Number:                                   14.2

File Number: D11/29108

Subject Heading:                          Application for Material Change of Use - Home        Based Business (Office & Consultation Room) File No: 2011/17826

Location:                                          153-157 Edwardes Street, Roma (Lots 1 & 2 on RP42701)

Applicant:                                         Susan Anne Barford

Author and Officer’s Title:                Danielle Pearn, Planning & Development Officer

 

Executive Summary: 

The applicant seeks Council approval for a Material Change of Use to operate a Home-based business at 153-157 Edwardes Street, Roma.

 

Resolution No. GM.358.11

Moved Cr Watson                                                         Seconded Cr Newman  

That Council approves the  application for Material Change of Use (Home-based business) at 153 & 157 Edwardes Street, Roma (Lots 1 & 2 on RP42701) subject to the following conditions:

 

Complete and Maintain

1.    Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council unless the Council agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.    Maintain the approved development being Material Change of Use – “Home-based business” (office and consultation room) generally in accordance with the approved site plan and floor plan.

 

Use

3.    The proposed use of premises for a home based business (office and consultation room) shall be undertaken by the landowner or another person residing at the premises who is the proprietor of the business.

 

4.    In addition to the proprietor of the business, there is to be no more than one employee engaged in the business activities.

 

5.    All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

6.    The development is limited to a total floor area of 24 square metres for the part of the residential premises used in the operation of the business (excluding site parking).

 

7.    All operations of the activity are to occur between the hours of 8.00am and 5.00pm weekdays and 8.00am and 12.00pm Saturdays.

 

8.    No goods are to be displayed for sale in any window or outdoor area.

 

Rubbish Collection

9.    At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

10.   All bins shall be shielded from the view of travelling public and neighbours.

 

Car parking, Access & Manoeuvring

11.   Four onsite car parking spaces are to be provided in accordance with the approved site plan.

 

12.   All client parking must be onsite.  No client parking is permitted on the Edwardes Street frontage.

 

13.   Vehicle manoeuvring areas must be maintained on-site to ensure that all vehicles can enter and leave the site in a forward direction.

 

14.   Any delivery motor vehicles visiting the premises shall be no more than four tonnes in weight.

 

Landscaping

15.   Existing landscaped areas are to be maintained.

 

Avoiding Nuisance

16.   Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

17.   All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

18.   Any air-conditioning, generator, refrigeration, pump, exhaust, fans, or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

19.   Noise emissions from premises are not to cause environmental harm or nuisance to adjoining properties or sensitive land uses. The applicant shall be aware of cumulative effects of noise levels on the receiving environment and implement appropriate procedures to reduce noise levels from activities.

 

20.   Extension telephone bells, hooters, public address systems and the like must not be used.

 

21.   The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds and long grasses.  The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.

 

Advertising Signage

22.   This approval permits a single advertising sign associated with the business.  The sign must not exceed 0.5 square metres and may display the name of the business operator, name of the business and the phone number only.  The sign is to be located onsite at a height no greater than 1.5 metres measured to the bottom of the sign, and is not to be illuminated.

 

No Cost to Council

23.   The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Planning & Development Officer

 

Subject Heading:                          Community Survey - Future Direction for          Mitchell Aged Care

Location:                                          Mitchell

Author and Officer’s Title:                Tony Klein, Director of Community Services

 

Discussion:

Council continued debate on the future of aged care in Mitchell.  Earlier during the meeting a motion  was put forward, moved and seconded, however no vote was taken at that time.  An amendment to the motion was put and then voted upon as specified below. 

 

Resolution No. GM.359.11

Moved Cr Wason                                                          Seconded Cr Price

  1. That Council receives and notes the outcomes of the Mitchell Aged Care Future Funding Survey Report.

 

  1. That Council Officers enter into discussions and negotiations with Queensland Health and the Department of Health & Ageing to expedite and secure approval for the Multi Purpose Health Service project and continue to operate the Maranoa Retirement Village whilst these negotiations are being undertaken.

 

  1. That subject to a successful outcome of actions in Recommendation 2, Council endorses the expenditure of an additional $1.477M along with its 2011/12 budget commitment of $1.25M  to develop the Multi Purpose Health Service project at the Mitchell Hospital grounds to provide a ten-bed aged care facility and continue to operate the Maranoa Retirement Village until the Multi-Purpose health service project is completed.

 

  1. That in acknowledging the Maranoa Retirement Village Auxiliary Sub-Committee’s preference for an aged care solution in Mitchell is the development of the Multi Purpose Health Service project, officers undertake an assessment of the group’s ‘Future Operation of the Maranoa Retirement Village’ submission and seek to provide a report to Council as soon as practical regarding the future operation of the Maranoa Retirement Village.

 

  1. That Council receive an update on the matter at its first meeting of 2012 or at any time earlier should decisions be made on the Multi Purpose Health Service project by Queensland Health and the Department of Health &  Ageing.

 

6.   That Council identify the additional funding of $1.477M as part of the 2012/13 Budget.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director Community Services

 

 

Item Number:                                   14.3

File Number: D11/29129

Subject Heading:                          Development Application for Material Change        of Use - Shopping Centre (Shop and Catering)        File No: C12.389

Location:                                          45 - 47 Hawthorne Street (Lots 1 & 2 on RP66920)

Applicant:                                         B & E Taylor Superannuation Fund

Author and Officer’s Title:                Robert Hayward, Director Planning & Environment

 

Executive Summary: 

This application seeks to carry out a Material Change of Use – “Shopping Centre” (Shop and Catering Shop) on land at 45-47 Hawthorne Street, Roma QLD 4455 and described as Lots 1 & 2 on RP66920.  The proposed development will accommodate three commercial tenancies and will provide 27 car parking spaces.

The proposed change is consistent with the Roma Town Planning Scheme including the DEOs and Urban Area Code.

 

Resolution No. GM.360.11

Moved Cr Newman                                                       Seconded Cr Chambers  

That Council approves the application for Material Change of Use – “Shopping Centre” (Shop and Catering Shop) on land at 45-47 Hawthorne Street, Roma and described as Lots 1 & 2  on RP669020, subject to the following conditions:-

 

Complete and Maintain

1.       Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.       Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.       Maintain the approved development being Material Change of Use (Shopping Centre) in accordance with the approved plans SK2/1 dated 8 July 2011 and SK2/3 dated 29 June 2011.

 

Stormwater and Drainage

4.       Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

5.       Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

6.       There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development have been completed.

 

7.       The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

8.       Soil erosion and sediment is controlled in accordance with Schedule 6: “Standards for Stormwater Drainage”.

 

Erosion Control

9.       If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

10.     During construction, soil erosion and sediment is to be managed in accordance with Schedule 7: “Standards for Construction Activity”.

 

Services Provisions

11.     The site must be provided with a sewer connection to the reticulated sewerage network.

 

12.     The site must be provided with a water connection, up to but excluding a water meter, to the water distribution network.

 

Rubbish Collection

13.     At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Access, Roads, Landscaping and Lighting

14.     Vehicle manoeuvring areas must be provided on-site so that all vehicles can enter and leave the site in a forward direction.  Manoeuvring areas must be provided in accordance with the approved plans CSK101, CSK102 and CSK103 dated July 2011 and prepared by RMA Engineers.

 

15.     The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

16.     All landscaping, street scaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

17.     Provide a total of 27 car parking spaces on the site in accordance with the approved plans.

 

18.     All carparking spaces and driveway areas are to be sealed with an approved impervious surface. Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.

 

19.     Mark carparking spaces 25 and 26 as “no access during loading hours”.

 

20.     Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

21.     Landscaping shall be undertaken in accordance with approved landscaping concept plans.  Submit detailed landscaping plans for approval by the Council.

The landscaping plans must demonstrate methods for shading, paving, screening/buffering landscaping, noise attenuation and streetscape enhancement as needed. Landscaping elements must positively contribute to the overall amenity of the site.

 

22.     Landscaping works to be completed prior to commencement of the approved use.

 

23.     Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

 

Avoiding Nuisance

24.     Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

25.     All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

26.     Any air-conditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

Buildings

27.     All buildings are to comply with the approval documents.

 

Advertising Signs

28.     Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

No Cost to Council

29.     The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

30.     Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

31.     All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

Use

32.     All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

33.     No nuisance is to be caused to adjoining properties and occupiers by the way of noise, odour, smoke, dust, vibration, rubbish, contaminants, stormwater discharge or siltation at any time. 

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director Planning & Environment

  

Subject Heading:                          Application for Assessable Building Works -           Relaxation of Residential Outbuilding            Maximum Size (File No.:2011/17829)

Location:                                          367 Dargal Road, Roma (Lot 7 on SP194563)

Applicant:                                         GB Building & Concrete Constructions

Author and Officer’s Title:                Danielle Pearn, Planning & Development Officer

 

Discussion:

Council further discussed the item, confirming reason/s for approval and specifying conditions of approval.

 

Resolution No. GM.361.11

Moved Cr Wason                                                          Seconded Cr Denton

 

That Council approves the application as the application  is not out of character with the amenity of the location and is consistent with shed sizes in the vicinity, subject to the following conditions:-

 

  1. A development permit for Building Works must be obtained prior to commencing construction of the outbuilding.

 

  1. The outbuilding shall be sited in accordance with the approved site plan.

 

  1. The outbuilding is not be used as a habitable building or for commercial or industrial business purposes without the prior consent of Council.

 

CARRIED                                                                                                                      7/2

 

Delegated Officer

Planning & Environment Officer

 

Cr. Newman left the Chambers at 11.30AM

Cr. Newman entered the Chambers at 11.35AM

 

The Mayor left the Chambers at 11.38AM

 

 

Subject Heading:  suspension of standing orders

Council adjourned the meeting at 11.38am

 

Subject Heading:  resumption of standing orders

Council resumed the meeting at 11.49am

with Deputy mayor assuming the chair

 

 

Cr. Bartels left the Chambers at 12.00PM

Cr. Bartels entered the Chambers at 12.07PM


 

Status Reports

 

Corporate Services

 

Item Number:                                   17.1

File Number: D11/27706

Subject Heading:                          Financial Sustainability Report for the period        ending 31 August 2011

Author and Officer’s Title:                Karen Searle, Financial Services & Rates Coordinator

Month & Year of Report:                   August 2011

Name of Department:                       Corporate Services

                                                                 

 

Executive Summary: 

The Financial Sustainability Report for the month of August 2011 is presented for Council’s consideration.  Each month, year to date financial statements are prepared in order to monitor actual performance against the latest adopted budget.

 

Discussion:

Cr. Hartley requested clarification of the Executive Services Expenditure HR figure. Reference is found on Page 113 of the agenda.  The CEO in turn provided clarification.

Director Corporate Services provided Council an update of the issue of rating notices, with Council requesting media be issued confirming delay.

 

Resolution No. GM.362.11

Moved Cr Newman                                                       Seconded Cr Wason  

That the Progressive Financial Statements of Account for the month of August 2011 as included in the Financial Sustainability Report be received subject to audit.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Financial Services & Rates Coordinator

  

Delegated Officer

Director Corporate Services

 

 

Subject Heading:  suspension of standing orders

Council adjourned the meeting for lunch at 12.16pm

 

Subject Heading:  resumption of standing orders

Council returned from lunch resuming the meeting at 12.55pm

 

Cr. Bartels left the chambers at 12.55pm.

 

CONFIDENTIAL ITEMS

 

In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;


 

Resolution No. GM.363.11

Moved Cr Watson                                                         Seconded Cr Price

 

That Council close the meeting to the public.

 

CARRIED                                                                                                                      7/0

 

 

Cr. Bartels entered the Chambers at 12.57PM.

The Mayor entered the Chambers and assumed the Chair at 1.11PM.

 

Resolution No. GM.364.11

Moved Cr Chambers                                                     Seconded Cr Denton

 

That Council open the meeting to the public.

 

CARRIED                                                                                                                      9/0

 

 

Item Number:                                   20.1

File Number: D11/27758

Subject Heading:                          Financial Sustainability Report - Debtors and          Creditors for the period ended 31 August 2011

Author and Officer’s Title:                Karen Searle, Financial Services & Rates Coordinator

Month & Year of Report:                   August 2011

Name of Department:                       Corporate Services

 

 

Executive Summary: 

The Financial Sustainability Debtor and Creditor Report for the month of August 2011 is presented for Council’s consideration.  Each month, details of major 90 day accounts and payment register is prepared in order to monitor possible financial risks.

 

Resolution No. GM.365.11

Moved Cr Watson                                                         Seconded Cr Hartley  

That the Financial Sustainability Debtor and Creditor Report for the month of August  2011 be received subject to audit.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Financial Services & Rates Coordinator

 

Cr. Bartels declared an interest in the following item due to his daughter participating in dance classes with the organisation.

 

Item Number:                                   20.2

File Number: D11/29390

Subject Heading:                          Request to waiver or discount fees         associated with the Hibernian Hall

Applicant:                                         Jodie Noon - Dance West03

Author and Officer’s Title:                Mark McDevitt, Community Development Coordinator -         Roma

 

Executive Summary: 

Undated correspondence has been received from Jodie Noon, principal of Dance West03 requesting Council to review their decision of the General Meeting of Council on 23 February 2011.  Further the applicant wishes Council to consider any reduction in the hire fee to be retrospective from February 2011.

 

At the General Meeting on 23 February 2011, Council considered an application to waive or reduce the hire fees in relation to the use of the Hibernian Hall by Ms Noon’s dance school. The decision of Council at that time was not to waive or reduce the hire fees due to the commercial nature of the Dance West03 business.

 

Resolution No. GM.366.11

Moved Cr Watson                                                         Seconded Cr Chambers  

1.      That Council provide a discount of 20% for the hire of community halls owned by Council when the hirer is a multi –user and has 20 or more paid hire periods in 12 month period.  An amendment to be made Councils Register of Regulatory Fees and Commercial Charges to reflects a multi-user and the 20% discount;

 

2.    That Council does not approve the applicants request for the retrospective waiver of fees or discount in hire charges.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Community Development Coordinator - Roma

 

  

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 1.26PM.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 26 October 2011, at Yuleba Administration Centre.

 

 

 

 

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Mayor.                                                                  Date.