Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 14 December 2011 commencing at 9.00AM
ATTENDANCE
Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. T G Hartley, Cr. J P Bartels, Cr. J L Chambers, Cr. R J Denton, Cr. W M Newman, Cr. M L Price, Cr. W S Wason, Cr. J S Watson, Chief Executive Officer – Paul Bawden, Director Community Services – Tony Klein, Director Corporate Services – Matthew McGoldrick, Director Planning & Environment – Rob Hayward, Director Infrastructure – Barry Omundson, Executive Support & Media Officer – Lauren Owen, and Kelly Rogers Minutes Officer in attendance.
GUESTS
There were no guests in attendance at the meeting.
WELCOME
The Mayor welcomed all present and declared the meeting open at 9.12am.
APOLOGIES
There were no apologies for the meeting.
MAYORAL MINUTE
Mayor Loughnan advised Council he was in receipt of a letter from David Watson, Chair of the State Government Land Access Review Panel, requesting feedback on a number of questions pertaining to land access in the resource sector. He further encouraged Councillors to compile and return submissions. It is requested submissions be forwarded prior to 19 December 2011.
Confirmation of Minutes
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Moved Cr Denton Seconded Cr Chambers
That the minutes of the General Meeting (21-23.11.11) held on 23 November 2011 be confirmed inclusive of a spelling correction to Item 12.1 – Rate Recovery Policy.
CARRIED. 9/0 |
Business Arising FROM MiNUTES
There was no business arising from the minutes.
On the Table
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File Number: D11/33248 |
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Subject Heading: Employee Attraction & Retention |
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Author and Officer’s Title: Donald Wells, Manager Human Resources |
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Executive Summary: Attraction and retention of employees is one of the big challenges currently facing Maranoa Regional Council. Council’s ability to retain and attract employees ensures the delivery of excellent customer satisfaction, essential services and community projects. Traditional approaches to attraction and retention are not as effective in today’s environment due in part to generational and cultural diversity in the workplace and a more multi-dimensional strategic approach is required.
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Moved Cr Watson Seconded Cr Price That Council adopts the Employee Attraction & Retention Strategy as presented and endorse the Employee Attraction & Retention Plan.
CARRIED 9/0 |
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Delegated Officer |
Manager Human Resources |
Presentations/Petitions and Deputations
There were no presentations/petitions or deputations at the meeting.
Consideration of notices of business
There were no notices of business for consideration.
Consideration of notices of motion
There were no notices of motion for consideration.
Reception of notices of motion for next meeting
No notices of motion were received for the next meeting.
Business
Corporate Services
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File Number: D11/34381 |
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Subject Heading: Cemetery Policy Location: Maranoa Region |
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Author and Officer’s Title: Debbie Tully, Administration Manager |
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Executive Summary: The purpose of the Policy sets forth the management framework for the Cemeteries under the care and control of Maranoa Regional Council.
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Discussion: Cr. Wason enquired on the inclusion of Private Burials. The CEO responded advising they would be addressed in a separate policy.
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Moved Cr Wason Seconded Cr Newman That Council adopt the Cemetery Policy as presented for implementation across the region.
CARRIED 9/0 |
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Delegated Officer |
Administration Manager |
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Item Number: 12.2 |
File Number: D11/34582 |
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Subject Heading: Regional Cemeteries - Fees and Charges Revision |
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Author and Officer’s Title: Dale Waldron, Acting Governance & Administration Coordinator |
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Executive Summary: A Cemetery Policy has recently been developed to manage the regions cemeteries. In line with the policy implementation it is considered necessary to revise the Fees and Charges.
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Discussion: Cr. Denton enquired on the proposed fee for regional lawn cemeteries. In response the Director Corporate Services advised he would further investigate the matter.
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Action: That the matter lay on the table for further discussion at a later point during the meeting following further investigation.
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File Number: D11/34803 |
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Subject Heading: Making Local and Subordinate Local Laws |
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Author and Officer’s Title: Debbie Tully, Administration Manager |
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Executive Summary: Since February 2011 Council has been working through the process of making each proposed local and subordinate local law and adopting each proposed model local law according to the Local Law Making Process that Council adopted in July 2011. Council is now in a position to commence the final stage of the process so that the laws will be effective from the 1 January 2012.
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Discussion: Cr. Newman requested media be issued to the community around impacts of unregistered animals and the requirements around registration, and in turn Council’s responsibilities in enforcing the applicable local law.
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Moved Cr Chambers Seconded Cr Price That Council: (a) Satisfy the conditions imposed by the Minister about each proposed “other” local law of Council under section 29A(4) of the Local Government Act 2009; and (b) Make each proposed local law listed in Schedule 1 as advertised; and (c) Adopt each proposed model local law listed in Schedule 2; and (d) Make each proposed subordinate local law listed in Schedule 3 as advertised; and (e) Make each proposed local law listed in Schedule 4 with amendments as particularised in Schedule 4; and (f) Not proceed with the making of Local Law (Repealing) Local Law (No. 1) 2011. SCHEDULE 1 1. Local Law No. 1 (Administration) 2011; 2. Local Law No. 3 (Community and Environmental Management) 2011; 3. Local Law No. 7. (Aerodromes) 2011. SCHEDULE 2 1. Model Local Law No. 2 (Animal Management) 2010, to be known as Local Law No. 2 (Animal Management) 2011; 2. Model Local Law No. 5 (Parking) 2010, to be known as Local Law No. 5 (Parking) 2011. SCHEDULE 3 1. Subordinate Local Law No. 1.1 (Alteration or Improvement to Local Government Controlled Areas and Roads) 2011; 2. Subordinate Local Law No. 1.2 (Commercial Use of Local Government Controlled Areas and Roads) 2011; 3. Subordinate Local Law No. 1.3 (Establishment or Occupation of a Temporary Home) 2011; 4. Subordinate Local Law No.1.4 (Installation of Advertising Devices) 2011; 5. Subordinate Local Law No. 1.5 (Keeping of Animals) 2011; 6. Subordinate Local Law No. 1.6 (Operation of Camping Grounds) 2011; 7. Subordinate Local Law No. 1.7 (Operation of Cane Railways) 2011; 8. Subordinate Local Law No. 1.8 (Operation of Caravan Parks) 2011; 9. Subordinate Local Law No. 1.9 (Operation of Cemeteries) 2011; 10. Subordinate Local Law No. 1.10 (Operation of Public Swimming Pools) 2011; 11. Subordinate Local Law No. 1.11 (Operation of Shared Facility Accommodation) 2011; 12. Subordinate Local Law No. 1.12 (Operation of Temporary Entertainment Events) 2011; 13. Subordinate Local Law No. 1.13 (Undertaking Regulated Activities regarding Human Remains) 2011; 14. Subordinate Local Law No. 1.14 (Undertaking Regulated Activities on Local Government Controlled Areas and Roads) 2011; 15. Subordinate Local Law No. 1.15 (Carrying out Works on a Road or Interfering with a Road or its Operation) 2011; 16. Subordinate Local Law No. 1.16 (Gates and Grids) 2011; 17. Subordinate Local Law No. 1.17 (Sale or Consignment of Stock at a Saleyard) 2011; 18. Subordinate local Law No. 1.18 (Use of a Vehicle on an Airside Area) 2011; 19. Subordinate Local Law No. 2 (Animal Management) 2011; 20. Subordinate Local Law No. 3 (Community and Environmental Management) 2011; 21. Subordinate Local Law No. 4 (Local Government Controlled Areas, Facilities and Roads) 2011; 22. Subordinate Local Law No. 5 (Parking) 2011. SCHEDULE 4 1. Local Law No. 4 (Local Government Controlled Areas, Facilities and Roads) 2011; 2. Local Law No. 6 (Operation of Saleyards) 2011. Local Law No. 4 (Local Government Controlled Areas, Facilities and Roads) 2011 (1) section 11 — omit, insert— 11 Compliance notice about a road or footpath crossing (1) The local government may give a compliance notice to a person who is the owner or occupier of land adjoining or adjacent to a road to do 1 or more of the following— (a) perform work on the land or the road; (b) construct a vehicle crossing to provide vehicular access between the land and the road to a standard specified by the local government in the compliance notice; (c) maintain or repair a vehicle crossing which provides vehicular access between the land and the road to a standard specified by the local government in the compliance notice if, in the opinion of an authorised person, the vehicle crossing— (i) is not effective for its intended purpose; or (ii) is causing a nuisance or poses a risk of a nuisance; or (iii) constitutes an actual or potential safety hazard; (d) alter a vehicle crossing, or construct a new or modified vehicle crossing between the land and the road to a standard specified by the local government in the compliance notice if, in the opinion of an authorised person, the vehicle crossing is no longer adequate having regard to— (i) the volume or nature of traffic using the vehicle crossing; or (ii) the manner in which the vehicle crossing is used by traffic; or (iii) changes in the use of the land to which the vehicle crossing provides access; or (iv) changes in the usual or expected standard of vehicle crossing provision in the relevant locality. (2) However, a compliance notice may only be given under subsection (1), if the work to be carried out is required as a direct result of the intentional act or negligence of the person and, in the reasonable opinion of an authorised person, the work should be performed to— (a) protect public health, safety or amenity; or (b) prevent environmental harm or environmental nuisance; or (c) prevent interference with the safe movement of traffic or the safe use of a road. Local Law No. 6 (Operation of Saleyards) 2011 (1) section 28 — omit, insert— 28 Limitation of liability (1) The local government is not civilly liable for an act done, or omission made, honestly and without negligence, under this local law. (2) In particular, the local government— (a) does not have legal possession or control of any stock brought onto the saleyard by a person other than the local government[1]; and (b) owes no duty of care to any person in respect of, and is not otherwise responsible for, the safety, management, or control of any stock within the saleyard. (3) For the avoidance of doubt, if there is any inconsistency between this section and a law made by the State, the law made by the State prevails to the extent of the inconsistency.
CARRIED 9/0 |
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Delegated Officer |
Administration Manager |
Planning & Environment
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File Number: D11/34794 |
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Subject Heading: Application for Assessable Building Works - Oversized Outbuilding Location: 25 Edwardes Street, Roma Qld 4455 (Lot 2 on RP189817) Applicant: RA & KJ Pollock Building Contractors |
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Author and Officer’s Title: Danielle Pearn, Planning & Development Officer |
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Executive Summary: RA & KJ Pollock Building Contractors seek approval for the establishment of an oversized outbuilding within the Rural Residential Zone of the Roma Town Planning Scheme. |
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Moved Cr Denton Seconded Cr Bartels The application for Assessable building works (oversized outbuilding) at 25 Edwardes Street, Roma (described as Lot 2 on RP189817), be approved subject to the following conditions:-
Advisory Notes:
1. Council approves the outbuilding with the intention that it be used for the purposes indicated in the development application. Any increase in scale or intensity of the storage activities at the premises may be considered a material change of use and require further development permits from Council.
Conditions of Approval:
1. Complete and maintain all works associated with this development approval, including work required by any of the development approval conditions.
2. The applicant shall obtain a development permit for building works prior to construction of the building commencing.
3. The outbuilding shall be sited in accordance with the amended site plan.
4. Landscaping is to be established with a minimum width of two (2) metres adjacent to the northern site boundary for the length of the outbuilding.
5. Vegetation shall have a mature height of at least three (3) metres within five years of planning, unless planted under electricity lines where the mature height must not exceed three (3) metres.
6. Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council.
7. Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.
8. Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.
9. There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development have been completed.
10. Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.
11. All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.
12. During the establishment of the approved development, no nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.
13. The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.
14. The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds and long grasses. The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.
CARRIED 9/0 |
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Delegated Officer |
Planning & Development Officer |
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File Number: D11/35046 |
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Subject Heading: Non-Resident Workforce Accommodation |
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Author and Officer’s Title: Robert Hayward, Director Planning & Environment |
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Executive Summary: Due to the growth in the energy sector in the western part of the Surat Basin, the exploration and winning of gas requires a large work force for both the energy companies and support industries.
The level of accommodation, for what may be short term stays is not sufficient in the region to cater for current and growing demand. As a result energy companies and private third parties are looking to establish Non-Resident Workforce Accommodation to allow for short term accommodation.
As part of the proposed Maranoa Regional Council Planning Scheme, specific codes have been developed for Non-resident Workforces in both the Rural and Industrial areas. The purpose of these codes is to:
1. Provide advice for potential developers of non-resident workforce accommodation (NRWA) for the mining, construction and other industries.
2. Ensure that operators and developers are aware of the requirements in providing, managing and removal of the camps.
3. Establish guidelines to be used in considering any applications proposed for the development of these camps.
4. Specify a time period for approval of NRWA.
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Moved Cr Watson Seconded Cr Hartley Council endorse the Non-Residential Workforce Accommodation Code as part of the draft Maranoa Regional Planning Scheme.
CARRIED 9/0 |
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Delegated Officer |
Director Planning & Environment |
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File Number: D11/35853 |
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Subject Heading: Outback, Gulf & Western Downs Tourism Opportunity Plan Applicant: Tourism Queensland |
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Author and Officer’s Title: Edward Sims, Manager Organisational Performance |
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Executive Summary: Tourism Queensland has developed the draft Outback, Gulf & Western Downs Tourism Opportunity Plan and seeks Council’s feedback on the plan before its finalisation. |
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Moved Cr Chambers Seconded Cr Newman That Council provides feedback to Tourism Queensland to seek amendment of the draft Outback, Gulf & Western Downs Tourism Opportunity Plan in accordance with:-
I. Inclusion of the Great Artesian Spa as a Catalyst Project or at a minimum included in the document as a Precinct Project.
II. Recognition of Mt Moffat (in the Maranoa Regional Council area) as part of the Carnarvon National Park and tourism opportunities for this portion of the National Park included in the Precinct Projects section of the Plan.
III. Inclusion of the Surat Cobb & Co. Changing Station as a Precinct Project in the Plan.
IV. Removal of ‘Mitchell’ in commentary on page 2 of the Plan referring to South West Outback.
V. Removal of reference to the ‘River’ adjacent the Romavilla Winery on page 33 of the Plan.
VI. Inclusion of a disclaimer for Council assets identified in the Plan as it relates to Council’s financial responsibility to implement elements of the Plan.
VII. Inclusion of relevant tourism/visitor related projects not currently cited in the Precinct Projects section of the Plan that have been previously identified in key Council planning documents such as:-
o Maranoa Community Plan o Local Community Plans (x6) o Regional Visitor Strategy o Regional Sport & Recreation Strategy o Regional Trails Strategy o Regional Placemaking Plans
CARRIED 9/0 |
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Delegated Officer |
Manager Organisational Performance |
Status Reports
Executive Services
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File Number: D11/35584 |
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Subject Heading: Project Performance Report |
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Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities |
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Month & Year of Report: October 2011 Name of Department: All Directorates of Council
Executive Summary: This monthly project performance report is presented to Council to provide a snapshot of the organisation’s performance in delivering projects identified in the Operational Plan, by Council resolution or through a continual improvement process.
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Discussion: Council requested that the total budget and budget spend to date be included on future reports, as well as a percentage representation of the financial figures.
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Moved Cr Price Seconded Cr Newman That Council receive and note the Officer’s report as presented.
CARRIED 9/0 |
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Delegated Officer |
Manager Risk and Facilities |
Community Service
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File Number: D11/30382 |
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Subject Heading: Social Development Report |
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Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities |
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Month & Year of Report: Performance Report October 2011 Name of Department: Community Services Department
Executive Summary: This monthly report is presented to Council to provide a statistical summary of the organisation’s performance in delivering social development services. |
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Moved Cr Wason Seconded Cr Chambers That Council receive and note the Officer’s report as presented.
CARRIED 9/0 |
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Delegated Officer |
Manager Risk and Facilities |
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File Number: D11/30385 |
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Subject Heading: Community Development Report |
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Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities |
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Month & Year of Report: Performance Report for October 2011 Name of Department: Community Services Department
Executive Summary: This monthly report is presented to Council to provide a statistical summary of the organisation’s performance in delivering community development services. |
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Moved Cr Bartels Seconded Cr Hartley That Council receive and note the Officer’s report as presented.
CARRIED 9/0 |
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Delegated Officer |
Manager Risk and Facilities |
Corporate Services
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File Number: D11/34990 |
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Subject Heading: Corporate Governance Report |
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Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities |
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Month & Year of Report: Performance Report October 2011 Name of Department: Corporate Services and Human Resource Management
Executive Summary: This monthly report is presented to Council to provide a summary of the organisation’s performance in the Corporate Services and Human Resource Management areas. |
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Moved Cr Chambers Seconded Cr Denton That Council receive and note the Officer’s report as presented.
CARRIED 9/0 |
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Delegated Officer |
Manager Risk and Facilities |
Planning & Environment
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File Number: D11/30466 |
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Subject Heading: Planning, Building and Environment Report |
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Author and Officer’s Title: Tanya Mansfield, Manager Risk and Facilities |
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Month & Year of Report: October 2011 Name of Department: Planning and Environment
Executive Summary: This monthly report is presented to Council to provide a summary of the organisation’s performance in the Environment, Animal Management, Rural Services and Planning areas. |
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Moved Cr Newman Seconded Cr Wason That Council receive and note the Officer’s report as presented.
CARRIED 9/0 |
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Delegated Officer |
Manager Risk and Facilities |
LATE ITEMS
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File Number: D11/33191 |
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Subject Heading: Maranoa Regional Placemaking Concept Plans Location: Maranoa Region |
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Author and Officer’s Title: Noela Ward, Manager Community Development |
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Executive Summary: The development of community master plans for all townships within the Maranoa is identified in the Maranoa Community Plan 2020 as a short term action to be undertaken by Council. Place Design Group was engaged by Council to develop placemaking concept plans for towns within the Maranoa Region. An extensive program of community engagement and validation was undertaken with the assistance of Council’s Community Development Department. The project elements of research, engagement, and concept design and validation has been completed by the consultant and the Maranoa Placemaking Strategy is presented to Council for endorsement.
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Discussion: Council requested identifying signage be placed on secondary entrance and exit roads to all regional towns in line with budget allocations.
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Moved Cr Price Seconded Cr Wason 1. Council endorse the –
Maranoa Placemaking Strategy Amby October 2011; Maranoa Placemaking Strategy Injune October 2011; Maranoa Placemaking Strategy Mitchell October 2011; Maranoa Placemaking Strategy Roma October 2011; Maranoa Placemaking Strategy Surat October 2011; Maranoa Placemaking Strategy Wallumbilla October 2011; Maranoa Placemaking Strategy Yuleba October 2011; and Maranoa Placemaking Strategy Other Communities October 2011.
2. Council endorse the positioning of Regional Entry Signs as outlined in the report.
3. That the costing approach contained in this report be incorporated into Council’s Long Term Financial Plan, including accessing external funding.
4. That as part of its annual operational plan, budget and capital works program, Council identify the elements of the Maranoa Placemaking Strategy that it will undertake annually;
5. Council officers undertake a community engagement program to promote the Maranoa Placemaking Strategy including potential funding sources and indicative timeframes for the implementation of the plans;
6. That prior to and during the implementation by Council of individual project elements of the Maranoa Placemaking Strategy, that Council officers engage with local community and project partners/stakeholders.
CARRIED 9/0 |
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Delegated Officer |
Manager Community Development |
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File Number: D11/35958 |
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Subject Heading: Naming of Unnamed Roads - ULDA Location: Bowen Street, Roma Applicant: Wolter Consulting Group |
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Author and Officer’s Title: Jodie Young, Administration Officer |
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Executive Summary: Names are sought for three (3) unnamed Road/Lanes located in the Stage 1of the Roma Urban Development Area, Bowen Street, Roma also described as Lot 143 on AP15786 . |
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Moved Cr Newman Seconded Cr Wason That Council name the roads which are outlined in the attached map of the officer’s report as:-
1- “Clearview Drive” 2- “Lomandra Avenue” 3- “Flinders Lane”
CARRIED 9/0 |
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Delegated Officer |
Administration Officer |
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File Number: D11/36473 |
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Subject Heading: Revocation of Trusteeship of the Recreation Reserve and Reserve for Local Government purposes - McDowall St, across from the Hospital Location: McDowall Street Roma - across from the Hospital Applicant: Urban Land Development Authority |
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Author and Officer’s Title: Matthew McGoldrick, Director of Corporate Services |
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Executive Summary: Council requested that the decision on the recommendation in the report of the 30th September, 2011 be held over until further information could be obtained concerning the Car Park on the Reserve, including the issue of funding.
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Discussion: Council at length discussed the availability of parking at the Roma Hospital for public use.
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Moved Cr Bartels Seconded Cr Newman That the ULDA be advised that the trusteeship of the Reserves will be surrendered on the basis that the existing well utilised car park remain as a public car park for people accessing the Roma Hospital and that the Reserves be returned to Council as a Local Government Reserve and a Recreation Reserve, with the boundary of the Local Government Reserve to be surveyed such that it will incorporate the Car Park.
CARRIED 9/0 |
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Delegated Officer |
Director of Corporate Services |
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File Number: D11/36917 |
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Subject Heading: Tender for the Management of the Mitchell Spa and Tender for the Recontruction of the Mitchell Spa or Construction of a New Spa Location: Cambridge Street, Mitchell |
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Author and Officer’s Title: Matthew McGoldrick, Director of Corporate Services |
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Executive Summary: The Mitchell Spa Management Agreement with Alan Male ends on the 22nd January 2012. The agreement has been in place for two years. The Mitchell Spa Management Agreement will be Tendered in January 2012, the current arrangement will be extended on a month by month basis until a decision can be made about the successful Tenderer. The Tender for the works at the Mitchell Spa will be let at the same time. The intention is to request Tenders for the construction works to provide Tenders to enable Council to assess the options of as is where is or construction of a new Spa in the grounds of the new swimming pool.
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Discussion: Council discussed the topic at length, determining that the motion lay on the table for further discussion following a recess of Council.
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Moved Cr Hartley Seconded Cr Wason That Council Tender for the management of the Mitchell Spa and associated facilities in two parts and Council also Tender for the replacement or refurbishment of the Existing Spa and that tenders be assessed together to achieve the best long term result for Council.
NO VOTE TAKEN |
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Delegated Officer |
Director of Corporate Services |
Subject Heading: suspension of standing orders
Council adjourned the meeting for morning tea at 10.15am
Subject Heading: resumption of standing orders
Council returned from morning tea at 11.23am
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Item Number: 15.5 |
File Number: D11/36917 |
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Subject Heading: Tender for the Management of the Mitchell Spa and Tender for the Recontruction of the Mitchell Spa or Construction of a New Spa Location: Cambridge Street, Mitchell |
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Author and Officer’s Title: Matthew McGoldrick, Director of Corporate Services |
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Executive Summary: The Mitchell Spa Management Agreement with Alan Male ends on the 22nd January 2012. The agreement has been in place for two years. The Mitchell Spa Management Agreement will be Tendered in January 2012, the current arrangement will be extended on a month by month basis until a decision can be made about the successful Tenderer. The Tender for the works at the Mitchell Spa will be let at the same time. The intention is to request Tenders for the construction works to provide Tenders to enable Council to assess the options of as is where is or construction of a new Spa in the grounds of the new swimming pool.
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Discussion: Following discussion prior to recess, Council again commenced discussion on the motion left on the table. The “Mover” and “Seconder” of the motion elected to withdraw the motion. Amendments to the motion were put forward as specified below and put to the vote.
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Resolution No. GM.429.11 Moved Cr Chambers Seconded Cr Wason That Council tender for the management of the Mitchell Spa & Hall and Swimming pool complex as two separate management contracts.
CARRIED 9/0 |
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Delegated Officer |
Director Corporate Services |
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Moved Cr Bartels Seconded Cr Watson That Council tender for the refurbishment of the Existing Mitchell Spa.
CARRIED 9/0 |
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Delegated Officer |
Director Corporate Services |
CONFIDENTIAL ITEMS
In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-
(d) rating concessions;
(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;
(e) contracts proposed to be made by it;
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Moved Cr Denton Seconded Cr Newman
That Council close the meeting to the public.
CARRIED 9/0 |
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Subject Heading: suspension of standing orders
Council adjourned the meeting for lunch at 11.56am
Subject Heading: resumption of standing orders
Council returned from lunch at 3.14pm resming closed discussion.
Cr. Watson left the chambers at 4.28pm
Cr. Watson entered the chambers at 4.32pm.
Cr. Chambers left the chambers at 4.44pm.
Cr. Chambers entered the chambers at 5.01pm.
Cr. Bartels declared a perceived conflict of interest in discussions pertaining to Late Item “Tender – Airport Accommodation Village.” due to him owning an accommodation facility in Roma and left the Chambers at 5.30pm taking no further part in discussions.
Cr. Watson left the chambers at 5.44pm.
Cr. Watson entered the chambers at 5.48pm.
Cr. Bartels entered the Chambers at 6.05pm following cessation of discussions on Late Item “Tender – Airport Accommodation Village.”
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Moved Cr Watson Seconded Cr Denton
That Council open the meeting to the public.
CARRIED 9/0 |
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File Number: D11/30896 |
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Subject Heading: Allow Discount and Write off Interest |
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Author and Officer’s Title: Kirsty Grams, Rates Officer |
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Executive Summary: The postal address of the ratepayer’s rate assessment number 12002531 was incorrect. The rate payer is requesting that the discount be granted and any interest be written off.
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Moved Cr Wason Seconded Cr Hartley That Council allows the discount and writes off interest if the full amount of rates are paid within the discount period.
CARRIED 9/0 |
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Delegated Officer |
Rates Officer |
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File Number: D11/33405 |
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Subject Heading: 2012 Australia Day Award Recipients |
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Author and Officer’s Title: Nicola Gear, Community Development Coordinator - Surat |
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Executive Summary: To provide recommendations from the Awards Selection Committee for the 2012 Australia Day Award Recipients for the Maranoa Region.
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Moved Cr Denton Seconded Cr Watson That Council:-
1. Approves recommendations from the Awards Selection Committee for the 2012 Australia Day Award Recipients for the Maranoa Region;
2. Approves the recommendation from the Awards Selection Committee to amend the age brackets for the Junior and Senior Awards, provided these changes are in accordance with Australia Day protocols.
CARRIED 9/0 |
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Delegated Officer |
Community Development Coordinator - Surat |
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File Number: D11/33901 |
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Subject Heading: Wavier of Excess Water Amount |
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Author and Officer’s Title: Kirsty Grams, Rates Officer |
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Executive Summary: The rate payer has made a request for the excess water amount of $154.00 to be waived off his rates assessment number 50241. The rate payer supplies 85% of the worms for the feeding of the fish at the Surat Museum. As the township of Surat had no supply of raw water during the time of flooding the garden patch where the worms breed had to be watered with treated water.
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Moved Cr Bartels Seconded Cr Newman That Council waives the excess water charge, as the water was used to keep the worm numbers high for the supply of fish food for the aquarium at the Surat Museum.
CARRIED 9/0 |
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Delegated Officer |
Rates Officer |
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Item Number: 22.4 |
File Number: D11/34014 |
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Subject Heading: Review and Assessment of the Maranoa Retirement Village Auxiliary Sub-Committee's submission for the future operation of the Maranoa Retirement Village Location: Mitchell |
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Author and Officer’s Title: Tony Klein, Director of Community Services |
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Executive Summary: Using the services of Aged Care Management Australia, Council has undertaken an independent review and assessment of the Maranoa Retirement Village Auxiliary Sub-Committee’s submission to Council regarding the future operation of the Maranoa Retirement Village.
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Resolution No. GM.436.11 Moved Cr Watson Seconded Cr Wason
2. That a copy of the independent report compiled by Aged Care Management Australia (ACMA) be provided to the Maranoa Retirement Village Auxiliary Sub-Committee for information purposes only and not seeking submissions.
CARRIED 9/0 |
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Delegated Officer |
Director of Community Services |
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File Number: D11/34382 |
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Subject Heading: Rate Request to write off interest accrued |
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Author and Officer’s Title: Karen Searle, Financial Services & Rates Coordinator |
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Executive Summary: Correspondence received from ratepayer pertaining to assessment Number – 40676-20400, requesting write off of interest accrued and extension of time to pay rates.
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Moved Cr Price Seconded Cr Chambers
That Council:-
1. Does not agree to writing off the interest accrued to date; and
2. That Council does agree to an extension of time of three (3) months to pay rates and charges, on the condition a formal payment plan is entered into, within two weeks of being notified of Council’s decision ; and upon receiving first payment interest accrual will cease; and if the ratepayer defaults on agreed payment plan, interest will re-commence.
CARRIED 9/0 |
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Delegated Officer |
Financial Services & Rates Coordinator |
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File Number: D11/34756 |
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Subject Heading: Request to write off interest |
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Author and Officer’s Title: Karen Searle, Financial Services & Rates Coordinator |
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Executive Summary: Ratepayer assessment number 3122, has received rate notice that is in arrears and requests a reduction in interest charged and that the discount from the previous levy be allowed.
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Moved Cr Chambers Seconded Cr Hartley That the missed discount not be allowed and the accrued interest not be written off.
CARRIED 7/2 |
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Delegated Officer |
Financial Services & Rates Coordinator |
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File Number: D11/34761 |
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Subject Heading: Allow Discount and Write off Interest |
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Author and Officer’s Title: Kirsty Grams, Rates Officer |
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Executive Summary: The Rate Payer (Assessment Number – 30375-1) missed the discount from the period January to June as he didn’t receive the Rate Notice. Interest has accrued. No reminder notices were posted to the rate payer regarding the overdue rate balance.
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Moved Cr Price Seconded Cr Newman
That the missed discount not be allowed and the accrued interest not be written off.
CARRIED 7/2 |
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Delegated Officer |
Rates Officer |
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File Number: D11/34744 |
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Subject Heading: Ratification of the October 2011 RADF Funding Round |
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Author and Officer’s Title: Rebecca Girle, Regional Arts & Culture Coordinator |
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Executive Summary: The Maranoa Regional Council Regional Arts Development Fund (RADF) Committee has assessed applications for funding assistance with arts and cultural projects and activities submitted in the October 2011 funding round.
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Moved Cr Chambers Seconded Cr Bartels That Council endorse the RADF Committee’s recommendation for payment of funding under the RADF program to approved applicants as detailed in the officer report.
CARRIED 9/0 |
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Delegated Officer |
Regional Arts & Culture Coordinator |
The CEO left the chambers at 6.48pm.
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File Number: D11/35953 |
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Subject Heading: Expression of Interest - 29A Bowen Street Roma, Roma Neighbourhood Centre Location: Lot 1 SP152677 |
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Author and Officer’s Title: Matthew McGoldrick, Director of Corporate Services |
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Executive Summary: On the 11th November, 2011 Council advertised Expressions of Interest for various options for the sale of Lot 1 on SP152677, 29A Bowen Street currently the Roma Neighbourhood Centre.
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Moved Cr Denton Seconded Cr Chambers That Council consider the offer and options submitted by Brett Taylor subject to an evaluation of the offer made by an Independent valuer and consideration of the staffing and alternate accommodation possibilities, with a report to be submitted to Council once the initial assessment of the offer and options is complete.
CARRIED 9/0 |
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Delegated Officer |
Director of Corporate Services |
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File Number: D11/35995 |
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Subject Heading: Roma-Bungil Youth Recreation Centre - 35 Gregory Street Roma - Lease offered to PCYC Location: Roma-Bungil Recreation Centre - 35 Gregory Street Roma Applicant: Police Citizens Youth Welfare Association - PCYC |
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Author and Officer’s Title: Matthew McGoldrick, Director of Corporate Services |
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Executive Summary: Council has been waiting for the Queensland PCYC board to advise whether they wish to take up Council’s offer of the first right of refusal of the Lease of the Recreation Centre. Advice was received officially from the Chief Executive of the PCYC on Monday the 5th of December that the PCYC accepts Council’s offer subject to approval of staffing arrangements within the Queensland Police, finding appropriate housing for the officer, a commitment from Council to continue to pay the electricity costs of the centre, obtaining new equipment for the centre and advice concerning the fixtures and fittings within the kitchen/canteen.
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Moved Cr Newman Seconded Cr Price That Council:-
1. Finalise the negotiations with the PCYC for the completion of a lease of the Recreation Centre for a period of three years with an option for three years and other conditions in line with the existing lease;
2. That the lease incorporate the following matters:-
a) That the PCYC in good faith enter into formalised, mutually agreed arrangements with existing trainers and program providers to seek to ensure the continuity of service delivery post change over; b) That the PCYC guarantee a change over which will minimise the disruption of services to centre users; c) The PCYC commit to maintain at a minimum the opening hours at a level commensurate with those currently existing;
3. Advise the PCYC that Council will provide support in accessing housing and will continue to pay the electricity costs of the centre;
4. Provide advice regarding the ownership of the fixtures within the kitchen/canteen.
MOTION LOST 3/6 |
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Delegated Officer |
Director of Corporate Services |
Discussion:
Following the Motion being lost, Cr. Bartels put forward a counter motion as specified below:-
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Moved Cr Bartels Seconded Cr Hartley
That Council extend the current leasee’s term to the 30/06/12, and IMMEDIATELY take action to:- 1. Draft up a management agreement and a formal lease with performance criteria and set benchmarks for performance, and a rectify or terminate clause for any under performance or problems. Have the agreement/lease drafted by a professional who deals with these type of contracts every day. Council to approve the drafted management/lease agreement, then:-
2. Advertise the lease of the Roma Recreational Centre to the public and call for expressions of interest from parties wanting to lease the facility under the guidelines of our management/lease agreement.
3. Any interested parties including PCYC can submit their proposals for the Roma Recreational Centre. All proposals are to be based on merit. Council award the lease to the new operator using the set criteria in the management/lease agreement and by what they consider to be the best outcome for the community.
4. The new lease is to take effect from the 01/07/12.
NO VOTE TAKEN |
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Discussion Continued:
At this time the Director of Community Services assumed the CEO’s chair in his absence. The Director Community Services recommended the Mayor consider a notice of motion be presented for Council’s consideration, as it appeared the motion on the table was in conflict with Council’s previous resolution to offer first right of refusal of the lease of the Roma Recreation Centre to PCYC.
The Director further indicated that the motion put may contravene provisions under the Local Government Act and may expose Council to some legal risk. Directors present concurred with the advice provided the Mayor from the Director Community Services.
The Director Planning & Environment suggested further advice be sought from Greg Hallam of the Local Government Association of Queensland (LGAQ).
Subsequently the Mayor recommended, with Councils agreement, that the matter lie on the table pending further advice from Greg Hallam. No vote was taken on the motion at this time.
The Director Planning & Environment left the chambers to make contact with Greg Hallam via telephone. The meeting then proceeded to the next item on the Agenda.
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File Number: D11/34582 |
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Subject Heading: Regional Cemeteries - Fees and Charges Revision |
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Author and Officer’s Title: Dale Waldron, Acting Governance & Administration Coordinator |
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Executive Summary: A Cemetery Policy has recently been developed to manage the regions cemeteries. In line with the policy implementation it is considered necessary to revise the Fees and Charges.
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Discussion: Follow advice received from the Director of Operations concerning Cr. Denton’s enquiry on the fees proposed for regional lawn cemeteries across the region, Council again resumed discussion.
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Moved Cr Denton Seconded Cr Chambers That Council approve the schedule of fees and charges for Regional Cemeteries as specified in the officer’s report.
CARRIED 9/0 |
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Delegated Officer |
Acting Governance & Administration Coordinator |
Cr. Bartels declared a potential conflict of interest in the following item due to him owning an accommodation facility in Roma and left the chambers at 7.04pm taking no further part in discussions or debate.
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File Number: D11/37034 |
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Subject Heading: Tender - Airport Accommodation Village |
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Author and Officer’s Title: Edward Sims, Manager Organisational Performance |
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Executive Summary:
At a workshop of Council on the 7 of December, it was agreed to initially prepare an Expression of Interest and then progress to a tender to develop an accommodation village on land adjoining Roma airport. This is in response to item two (2) in Council’s nine point strategy which will address the housing issues in the region.
Council further agreed to receive a report on the EOI and release a tender to allow submissions to be received and make a decision to award it before the 8 February, 2012.
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Moved Cr Denton Seconded Cr Chambers That Council endorses the shortlist of developers, the key elements of the tender and the value statements that will form the basis of a “heads of agreement” that will be binding on a successful tenderer and further Council resolves to release the tender on 19 December 2011.
CARRIED 8/0 |
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Delegated Officer |
Manager Organisational Performance |
Cr. Bartels entered the chambers at 7.14pm.
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File Number: D11/37188 |
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Subject Heading: Housing Services |
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Author and Officer’s Title: Edward Sims, Manager Organisational Performance |
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Executive Summary: Council has invited proposals from suitably qualified parties interested in partnering with Council and the community to provide Housing Services in the Maranoa.
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Moved Cr Hartley Seconded Cr Newman
That Council enter into negotiations with Horizon Housing Company to develop a Memorandum of Understanding to establish Housing Services in the Maranoa Region.
CARRIED 9/0 |
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Delegated Officer |
Manager Organisational Performance |
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Item Number: L.5 |
File Number: N/A |
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Subject Heading: Hodgson Waste collection |
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Author & Councillors Title: Cr. Scott Wason |
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Executive Summary: Councillors & relevant staff held a community meeting with residents of Hodgson to discuss the proposed waste service on 13 November 2011. This matter was previously put before Council at the General Meeting on 28 September 2011.
Discussion: Councillors Wason & Hartley, were in attendance at the Community Meeting on 13 November 2011, and indicated that a majority of residents were not in favour of Council implementing a wheelie bin service for the residents of Hodgson. As a result of the consultation Cr. Wason put forward an amendment to the motion as specified below:-
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Resolution No. GM.447.11 Moved Cr Wason Seconded Cr Hartley
That Resolution GM.336.11 be amended to state:-
That Council approves the following actions:-
Implement a waste transfer station for the residents of Hodgson;
NO FORMAL VOTE TAKEN |
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Delegated Officer |
Manager Organisational Performance |
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Item Number: L.2 |
File Number: D11/35953 |
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Subject Heading: Roma-Bungil Youth Recreation Centre - 35 Gregory Street Roma - Lease offered to PCYC Location: Roma-Bungil Recreation Centre - 35 Gregory Street Roma Applicant: Police Citizens Youth Welfare Association - PCYC |
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Author and Officer’s Title: Matthew McGoldrick, Director of Corporate Services |
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Executive Summary: Council has been waiting for the Queensland PCYC board to advise whether they wish to take up Council’s offer of the first right of refusal of the Lease of the Recreation Centre. Advice was received officially from the Chief Executive of the PCYC on Monday the 5th of December that the PCYC accepts Council’s offer subject to approval of staffing arrangements within the Queensland Police, finding appropriate housing for the officer, a commitment from Council to continue to pay the electricity costs of the centre, obtaining new equipment for the centre and advice concerning the fixtures and fittings within the kitchen/canteen.
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Discussion:
Director Planning & Environment advised he was now in receipt of advice from LGAQ representative Greg Hallam. Advice indicated that there was potential for Council’s decision to be in conflict with the Local Government Act and suggested the resolution be deferred until further legal advice was obtained.
The Mayor requested officer’s to obtain legal advice but that he was willing to put the motion at this time. The motion was then put to the vote.
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Moved Cr Bartels Seconded Cr Hartley
That Council extend the current leasee’s term to the 30/06/12, and IMMEDIATELY take action to:- 1. Draft up a management agreement and a formal lease with performance criteria and set benchmarks for performance, and a rectify or terminate clause for any under performance or problems. Have the agreement/lease drafted by a professional who deals with these type of contracts every day. Council to approve the drafted management/lease agreement, then:-
2. Advertise the lease of the Roma Recreational Centre to the public and call for expressions of interest from parties wanting to lease the facility under the guidelines of our management/lease agreement.
3. Any interested parties including PCYC can submit their proposals for the Roma Recreational Centre. All proposals are to be based on merit. Council award the lease to the new operator using the set criteria in the management/lease agreement and by what they consider to be the best outcome for the community.
4. The new lease is to take effect from the 01/07/12.
CARRIED 6/3 |
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Delegated Officer |
Director Corporate Services |
CLOSURE
There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 7.25pm.
These Minutes are to be confirmed at the next General Meeting of Council to be held on 18 January 2012, at Roma Administration Centre.
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Mayor. Date.