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Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 11 July 2012 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr. P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. D J Schefe,  Acting Chief Executive Officer – Michael Parker, Director Corporate Services – Matthew McGoldrick, Director Infrastructure – Barry Omundson, Corporate Communications Officer – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.08am.

 

APOLOGIES   

 

Resolution No. GM.180.12

Moved Cr O'Neil                                                            Seconded Cr Schefe

 

That apologies be received and leave of absence granted for Cr. Price for this meeting.

 

CARRIED                                                                                                                      8/0

 

 

 

Confirmation of Minutes

 

Resolution No. GM.181.12

Moved Cr Chambers                                                     Seconded Cr Flynn  

 

That the minutes of the General Meeting (12-27.06.12) held on 27 June 2012 be confirmed with a correction of the meeting location to state “Roma”;

 

And,

 

That the minutes of the Special  Meeting (1-03.07.12) be confirmed.

 

CARRIED                                                                                                                      8/0

 

 

  Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Corporate Services

 

Item Number:                                   12.1

File Number: D12/17943

Subject Heading:                          Renewal of Special Lease 36/52671

Location:                                          Over Lot 73 on Crown Plan WT112, Parish of Broad,           Reserve        for Water Purposes, R31 Westgrove.

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

Executive Summary: 

The Department of Environment and Resource Management seeks Council’s views on an Application for Renewal of Special Lease 36/52671 over Lot 73 on Crown Plan WT112, Parish of Broad.  This special lease is over part of a reserve for water purposes.

 

Resolution No. GM.182.12

Moved Cr Denton                                                          Seconded Cr Newman  

That Council advise the Department of Environment and Resource Management that the reserve is still required for its gazetted purpose and Council has no objection to the application for renewal of special lease 36/52671 over Lot 73 on Crown Plan WT112.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager Risk and Facilities

 

 

Subject Heading:  suspension of standing orders

Council adjourned the meeting for a brief recess at 9.18am

 

Subject Heading:  resumption of standing orders

Council resumed the meeting at 9.25am

 

 

Item Number:                                   12.2

File Number: D12/19367

Subject Heading:                          Revocation of Park Reserve and Local    Government Reserve opposite the Roma                      Hospital

Location:                                          McDowall Street Roma

Author and Officer’s Title:                Matthew McGoldrick, Director of Corporate Services

 

Executive Summary: 

In November 2011 the ULDA had requested Council consider a plan which involved surrendering the Trusteeship of the two Reserves across from the Hospital in McDowall Street in order that parts of the Reserves could be used by the ULDA in configuring their nearby subdivision. Council had agreed to surrender the Trusteeship of the Reserves and to accept the Trusteeship of the Reserves at the completion of the land dealings. This plan has been altered by the ULDA and now they are requesting Council to surrender a portion of the two Reserves and that a complete surrender will now not be required.

 

Discussion:

The CEO recommended Council deliberate on the item due to potential influences to Council’s Nine Point Housing Strategy project.  Council were in agreement with this approach.

 

Cr. Flynn requested site layout arrangements for the ULDA development opposite the Roma Hospital be further investigated.

 

Resolution No. GM.183.12

Moved Cr Chambers                                                     Seconded Cr O'Neil  

That the matter lay on the table pending further investigation for presentation to Council at a future meeting.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Director of Corporate Services

  

 

Status Reports

 

Corporate Services

 

Item Number:                                   18.1

File Number: D12/18030

Subject Heading:                          Financial Sustainability Report for the period        ending 30 April 2012

Author and Officer’s Title:                Karen Searle, Financial Services & Rates Coordinator

Month & Year of Report:                    April 2012

Name of Department:                         Corporate Services

 

 

Executive Summary: 

The Financial Sustainability Report for the period ending 30 April 2012  is presented for Council’s consideration.  Each month, year to date financial statements are prepared in order to monitor actual performance against the latest adopted budget.

 

 

Discussion:

Council enquired on budget figures in connection with treatment of subsidised flood works and the influence on indicated debt and revenue figures.  The Director Corporate Services in turn provided responded.

 

Resolution No. GM.184.12

Moved Cr Wason                                                          Seconded Cr Newman  

That the Progressive Financial Statements of Account for the period ending 30 April 2012  as included in the Financial Sustainability Report be received subject to audit.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Financial Services & Rates Coordinator

  

 

In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (e)      contracts proposed to be made by it;

 

Resolution No. GM.185.12

Moved Cr Schefe                                                          Seconded Cr Chambers

 

That Council close the meeting to the public at 9.43am.

 

CARRIED                                                                                                                      6/2

 

 

Resolution No. GM.186.12

Moved Cr Wason                                                          Seconded Cr O’Neil

 

That Council open the meeting to the public at 9.44am.

 

CARRIED                                                                                                                      8/0

 

 

 

Item Number:                                   22.1

File Number: D12/17654

Subject Heading:                          Tender 12/27 - Disposal of Lots 2 and 3 on          RP94494

Location:                                          Alice Street Mitchell

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

 

Executive Summary: 

Council is asked to consider the tender received to purchase Lot 2 and Lot 3 on RP94494.  This vacant land is located in Alice Street Mitchell.

 

Resolution No. GM.187.12

Moved Cr Chambers                                                     Seconded Cr O'Neil  

That  Council accepts the tender from Dayne Pearce for the tendered price of $20,000 for Lot 2 on RP94494 and $22,000 for Lot 3 on RP94494.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager Risk and Facilities

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 10.00am.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 25 July 2012, at Roma Administration Centre.

 

 

 

 

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Mayor.                                                                  Date.