Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 25 July 2012 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. S W Wason, Cr. J L Chambers, Cr. R J Denton, Cr. P J Flynn, Cr. W M Newman, Cr. C J O’Neil,  Cr. M L Price, Cr. D J Schefe,   Acting Chief Executive Officer – Michael Parker, Director Community Services – Tony Klein, Director Corporate Services – Matthew McGoldrick, Director Planning & Environment – Rob Hayward, Director Infrastructure – Barry Omundson, Corporate Communications Officer – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

GUESTS

 

Father Jamie Collins and representatives of the Maranoa Chaplaincy program.

Representatives of the Roma Rotary Club.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.05am.

 

APOLOGIES   

 

There were no apologies for the meeting.

 

Confirmation of Minutes

 

Resolution No. GM.188.12

Moved Cr Flynn                                                            Seconded Cr Wason  

 

That the minutes of the General Meeting (13-11.07.12) held on 11 July 2012 be confirmed.

 

CARRIED                                                                                                                      9/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

Item Number:                                   5.1

File Number: D12/19367

Subject Heading:                          Revocation of Park Reserve and Local    Government Reserve opposite the Roma                      Hospital

Location:                                          McDowall Street Roma

Author and Officer’s Title:                Matthew McGoldrick, Director of Corporate Services

 

Executive Summary: 

In November 2011 the ULDA had requested Council consider a plan which involved surrendering the Trusteeship of the two Reserves across from the Hospital in McDowall Street in order that parts of the Reserves could be used by the ULDA in configuring their nearby subdivision. Council had agreed to surrender the Trusteeship of the Reserves and to accept the Trusteeship of the Reserves at the completion of the land dealings. This plan has been altered by the ULDA and now they are requesting Council to surrender a portion of the two Reserves and that a complete surrender will now not be required.

 

 

Resolution No. GM.189.12

Moved Cr O'Neil                                                            Seconded Cr Chambers  

That the matter lay on the table for further consideration at a future meeting of Council.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director of Corporate Services

  

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

Item Number:                                   8.1

File Number: D12/19996

Subject Heading:                          Policy Required for a Rebate or Refund of      Water Consumed by residents cleaning                     houses and sheds after the February 2012        flood events

Location:                                          Mitchell and Roma

Author and Councillor’s Title:           Cr. Joy Denton

 

Executive Summary: 

Council offered to Residents affected by the 2010 Flood event assistance with a Rebate or Refund of Water consumed in washing down/out houses and sheds. Details of who claimed this rebate or on what basis could not be located within Council’s records.

 

Discussion:

Council requested a media release be issued in confirmation of the below mentioned resolution.

 

Resolution No. GM.190.12

Moved Cr Denton                                                          Seconded Cr Price  

That Council resolve to refund 50% of the water consumption charge on all properties in the flood affected areas of Roma and Mitchell for water consumed between the first and second meter readings of 2012, on application.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Councillor

 

 

Item Number:                                   8.2

File Number: D12/21145

Subject Heading:                          Council Governing Model

Location:                                          Maranoa Regional Council area

Author and Councillor’s Title:           Cr. Robert Loughnan

 

Executive Summary: 

At the commencement of each term of Council it is appropriate that Councillors give consideration to the governance arrangements and structures which support Councillor representation and decision making.

 

Resolution No. GM.191.12

Moved Cr Chambers                                                     Seconded Cr O'Neil  

That Council adopts a “Portfolio” governance structure as follows:-

 

Councillor

Portfolio Title

Project Areas

Mayor Robert Loughnan                                             

 

Government, resource sector, flood mitigation, finance and community engagement

Deputy Mayor  Scott Wason

Strategic Development & Accommodation

Councillor and executive management, innovation,  strategic development, housing and accommodation

Cr. Jan Chambers

Social Services & Environment

Social services, rural services, environment, contracts, legal and customer service

Cr. Joy Denton

Community & Economic Development

Community and economic development, transport and airports

Cr. Peter Flynn

Sport & Recreation

Corporate services, training, employment, youth, sport and recreation

Cr. Wendy Newman

Arts, Culture & Planning

Planning, arts, culture, offices and depots

Cr. Cameron O’Neil

Infrastructure & Facilities

Public buildings, facilities, streets and footpaths

Cr. Ree Price

Tourism, Heritage & Rural Roads

Rural roads, tourism, heritage and native title

Cr. David Schefe

Utilities

Plant, fleet and utilities

 

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Executive Services Coordinator

  

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Corporate Services

 

 

Item Number:                                   12.2

File Number: D12/20217

Subject Heading:                          Request for donation of Maranoa River Walkbridge to the Booringa Heritage Museum

Location:                                          Elizabeth Street Mitchell

Applicant:                                         Booringa Heritage Group

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

 

Executive Summary: 

Council has received correspondence from the Booringa Heritage Group Inc requesting Council donate the bridge that traversed the Maranoa River prior to February flooding to the Booringa Heritage Group for use in future landscaping in the museum grounds.

 

 

Resolution No. GM.192.12

Moved Cr Wason                                                          Seconded Cr Newman  

That Council retains the walk bridge until after the new traffic bridge is constructed over the Maranoa River to ensure pedestrian access continues to be available to the community;

 

And,

 

That upon construction of the new bridge and walkway the old walkway be gifted to the community as part of the  Booringa Heritage Group’s proposal to utilise the old walk bridge  in  future landscaping enhancements  for placement within the museum grounds in Mitchell.

 

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Risk and Facilities

 

 

 

Item Number:                                   12.3

File Number: D12/20285

Subject Heading:                          Queensland Rail - Wallumbilla Livestock         Yards

Location:                                          Lot 23 on SP119657, Wallumbilla Livestock Yards

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

 

Executive Summary: 

Queensland Rail intends to offer for sale a parcel of freehold land on the Warrego Highway at Wallumbilla.  This land currently houses the Wallumbilla livestock yards.  Council is asked to advise if it is interested in purchasing the land from Queensland Rail at its market value.

 

 

Resolution No. GM.193.12

Moved Cr Chambers                                                     Seconded Cr Schefe  

That Council advise Queensland Rail that it does not wish to purchase the Wallumbilla Livestock Yards being Lot 23 on SP119657.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Risk and Facilities

 

 

Item Number:                                   12.4

File Number: D12/21084

Subject Heading:                          Building Signage Policy

Author and Officer’s Title:                Matthew McGoldrick, Director of Corporate Services

 

Executive Summary: 

Council staff have been changing some of the signage on our Council buildings but this has been on a haphazard basis. To ensure that building and directional signage for buildings is consistent a guide has been prepared for Council to adopt. A sample of what the impact of the signage Policy would have on Council offices is attached to this report.

 

 

Resolution No. GM.194.12

Moved Cr Price                                                             Seconded Cr Schefe  

That Council adopts the Guide for Building Signage;

 

And,

 

Approves the signage for the Bungil Street office per the provided plan.  

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director of Corporate Services

 

 

Item Number:                                   12.5

File Number: D12/21088

Subject Heading:                          Financial Sustainability Assessment - Maranoa        regional Council

Author and Officer’s Title:                Matthew McGoldrick, Director of Corporate Services

 

Executive Summary: 

The Department of Local Government and the Queensland Treasury Corporation have provided Council with a report on their assessment of Council’s long  term viability and short term compliance with Budget.

 

 

Resolution No. GM.195.12

Moved Cr Flynn                                                            Seconded Cr Denton  

That the report be received and noted as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director of Corporate Services

 

 

Item Number:                                   12.6

File Number: D12/21106

Subject Heading:                          Acceptance of Stage 1 Park and Roads from   the ULDA for Clearview Rise

Location:                                          Currey Street Roma

Applicant:                                         Urban Land Development Authority

Author and Officer’s Title:                Matthew McGoldrick, Director of Corporate Services

 

Executive Summary: 

Council has been negotiating with the Urban Land development Authority (ULDA) over many months outcomes that would be acceptable to Council in the long term in order that Council can provide acceptance of the various ULDA subdivisions.

 

Discussion:

Council at length discussed the matter with respect future ULDA development plans and infrastructure services.

 

Resolution No. GM.196.12

Moved Cr Newman                                                       Seconded Cr Denton  

That Council accepts the Stage 1 Park of Clearview Rise subject to the twelve month maintenance and park infrastructure conditions imposed by Council and the Stage 1 roads as designated on the attached plan.  

 

And,

 

That ULDA representatives be invited to attend a future meeting of Council to discuss proposed future developments and the impact upon Council’s sewerage and water infrastructure.

 

CARRIED                                                                                                                      8/1

 

Delegated Officer

Director of Corporate Services

 

 

Infrastructure

 

Item Number:                                   13.1

File Number: D12/20269

Subject Heading:                          Water and Sewerage Issue at lot 18 Ann St,     Mitchell

Location:                                          Mitchell

Applicant:                                         Ross Mitchell

Author and Officer’s Title:                Stephen Mow, Manager Utilities & Waste

 

Executive Summary: 

Ross Mitchell purchased a property at lot 18 Ann St, Mitchell and was initially advised that the property was serviced by water and sewerage and based on this information organised house plans and a builder. The property does not have access to water and sewerage and Council has unsuccessfully made Mr Mitchell several offers to rectify the situation. Mr Mitchell has purchased another property during this time and has stated that he cannot afford to maintain 2 properties.

 

Mr Mitchell wishes Council to reimburse his out of pocket expenses ($25 000) plus pay all legal and transfer costs, the property can then be transferred into Council’s name.

 

 

Resolution No. GM.197.12

Moved Cr Newman                                                       Seconded Cr Denton  

That Council approves the following actions:-

 

1.   Advise Mr Mitchell that it does not wish to purchase the property on lot18 on RP94494 located in Ann St, Mitchell.

 

2.   Advise Mr Mitchell that Council will extend the water and sewer mains to the property, as per Council’s initial offer and he can sell the property with those services available.

 

3.   Mr Mitchell be further advised that this offer will remain for 30 days from date of the letter of notification.

 

4.   Council reimburse Mr Mitchell’s costs for survey and house plans of $2500.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Utilities & Waste

 

 

 

Item Number:                                   13.2

File Number: D12/20208

Subject Heading:                          Drinking Water Quality Management Plan         Adoption

Author and Officer’s Title:                Troy Pettiford, Services, Demand and Resources Coordinator

 

Executive Summary: 

The provisions of the Water Supply (Safety & Reliability) Act 2008 place a number of obligations on drinking water service providers.

MRC was required to have a Council/Office of the Water Supply Regulator (OWSR) approved Plan in Place by 1 July 2012. OWSR acknowledges the delayed submission of the MRC DWQMP. To finalise the submission process Council familiarized itself with the DWQMP in the 28 June Workshop. The plan now needs to be adopted to enable it to be submitted to OWSR.

 

 

Resolution No. GM.198.12

Moved Cr Schefe                                                          Seconded Cr Flynn  

That Council adopts the Maranoa Regional Council Drinking Water Quality Management Plan to enable submission to OWSR.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Services, Demand and Resources Coordinator

 

 

PRESENTATION

 

The Mayor and Father Jamie Collins of Roma  Combined Churches presented attending representatives of the Maranoa School Chaplaincy Program a cheque in support of the continued work carried out by Chaplaincy in the Maranoa.  Funds were raised at the 2012 Mayoral Breakfast as part of the Easter in the Country celebrations.  

 

 

 

Item Number:                                   13.3

File Number: D12/20981

Subject Heading:                          Re-naming of road

Location:                                          Forestry Road, Warkon, 4427

Applicant:                                         Julie Latham

Author and Officer’s Title:                Jodie Young, Administration Officer

Executive Summary: 

Renaming of Forestry Road off the Condamine Hwy is required due to duplication in Road Names to avoid confusion with rural addressing and emergency services.

 

 

Resolution No. GM.199.12

Moved Cr Newman                                                       Seconded Cr Denton  

That Council rename the road which is outlined in the provided map, as “Litani Road”

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Administration Officer

 

 

Planning & Environment

 

Item Number:                                   15.1

File Number: D12/19490

Subject Heading:                          Draft Pest Management Plan

Location:                                          Roma

Applicant:                                         Kay Crosby

Author and Officer’s Title:                Sandra Crosby, Manager Environmental Health

 

Executive Summary: 

Maranoa Regional Council is required to submit a Pest Management Plan for approval by the Minister.  A draft Pest Management Plan has been completed after considerable consultation with key stakeholders, and is now submitted to Council for adoption prior to being furnished to the Minister Department Agriculture Fisheries and Forestry, the Hon. John McVeigh MP.

 

 

Resolution No. GM.200.12

Moved Cr Price                                                             Seconded Cr Chambers  

That Council approves the draft Maranoa Regional Council Pest Management Plan for submission to the Minister of Agriculture Fisheries and Forestry.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Environmental Health

 

 

Item Number:                                   15.2

File Number: D12/20897

Subject Heading:                          Request for Negotiated Decision Notice -          Reconfiguring a Lot 1 into 77 Lots (File Ref:                  2012/17996)

Location:                                          43-49 Currey Street, Roma QLD 4455 (Lot 9 on SP180949)

Applicant:                                         Innovative Planning Solutions C/- James Brownsworth

Author and Officer’s Title:                Danielle Pearn, Planning & Development Officer

Executive Summary:  Innovative Planning Solutions seek to negotiate a condition of a development approval to reconfigure 1 lot into 77 lots at 43-49 Currey Street, Roma.

 

 

Resolution No. GM.201.12

Moved Cr Newman                                                       Seconded Cr Chambers  

That Council does not approve the applicants request to negotiate Condition 26 of the Decision Notice to subdivide 1 lot into 77 lots at 43-49 Currey Street, Roma for the following reasons:-

 

-           The infrastructure charges were adopted by Council prior to lodgement of the development application.

-           The applicant was informed about the adoption of new infrastructure charges during two pre-lodgement meetings with Council staff.

-           The infrastructure charges enable Council to recover trunk infrastructure costs associated with new development.

-           The adopted charges are applied consistently to development within the Priority Infrastructure Area (PIA) of Roma.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Planning & Development Officer

 

 

Item Number:                                   15.3

File Number: D12/20817

Subject Heading:                          Memorandum of Understanding between           Council and Horizon Housing Company

Author and Officer’s Title:                Edward Sims, Manager Organisational Performance

 

Executive Summary: 

Following a tender and subsequent selection of HHC as its preferred partner for the development of affordable and community housing, Council resolved on 12 December 2011 to enter into a process to develop an MoU between the parties.

 

The resolution Number GM.446.11 states “That Council enter into negotiations with Horizon Housing Company to develop a memorandum of understanding to establish housing services in the Maranoa Region.”

 

Council further instructed that the MoU will contain its requirements and expectations as obligations on HHC to be met as an outcome from the relationship. The attached MoU for signature contains al of the elements of Council’s requirements.  

 

This report recommends the signing of a Memorandum of Understanding between Council and Horizon Housing Company (HHC). 

 

 

Resolution No. GM.202.12

Moved Cr Newman                                                       Seconded Cr Flynn  

That Council authorises the Acting CEO to sign off the provided Memorandum of Understanding between Council and Horizon Housing Company.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Organisational Performance

  

 

Item Number:                                   L.1

File Number: D12/20876

Subject Heading:                          Mitchell Multi Purpose Health Service    project - Maranoa Retirement Village                     Auxiliary Sub Committee's floor plan design changes - Proposed amendments to payments          or bank guarantees

Location:                                          Mitchell

Author and Officer’s Title:                Tony Klein, Director of Community Services

Executive Summary: 

With recent unplanned floor plan design changes to the Mitchell Multi Purpose Health Service (MPHS) project, previously approved additional floor space requirements as a result of desired changes by the Maranoa Retirement Village Auxiliary Sub Committee (MRVASC) are not as extensive as originally determined.

 

 

Resolution No. GM.203.12

Moved Cr Denton                                                          Seconded Cr Wason  

That Council advise the Maranoa Retirement Village Auxiliary Sub Committee (MRVASC) that contrary to previous advice, that to progress the organisation’s desired floor plan design changes to the Mitchell Multi Purpose Health Service project, the second payment or second bank guarantee of $45,000 which was required by 24 August 2012 has been amended to $21,482 and is now required by 24 September 2012.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director of Community Services

 

 

Item Number:                                   L.2

File Number: D12/19115

Subject Heading:                          Material Change of Use - "Extractive        Industry", "Industry" (Medium Impact Industry),          ERA 8, ERA 16, ERA 21 and Reconfiguring a Lot    (Lease with a term exceeding 10 years)

Location:                                          Swans Road, Wallumbilla Qld 4428 (Lot 2 on SP186195)

Applicant:                                         Ostwald Quarries Pty Ltd

Author and Officer’s Title:                Danielle Pearn, Planning & Development Officer

Executive Summary:  This application seeks a Development Permit for a Material Change of Use for “Extractive Industry” and “Industry” (Medium Impact Industry) and ERA 8(3a) Chemical Storage, ERA 16(2b)(3a) Extractive and Screening Activities and ERA 21 Motor Vehicle Workshop Operation and Reconfiguring a Lot (lease with a term exceeding 10 years) on land at Swans Road, Wallumbilla QLD 4428 and described as Lot 2 on SP186195.

 

The proposed development is consistent with the Bendemere Shire Planning Scheme 2006 including the DEOs, Rural Zone Code and Reconfiguring a Lot Code.

 

 

Resolution No. GM.204.12

Moved Cr Schefe                                                          Seconded Cr Chambers  

 

That the matter lay on the table for presentation at a future meeting of Council,  pending the outcomes of further discussion with the Department of Main Roads with respect to road access options.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Planning & Development Officer

 

 

Subject Heading:  suspension of standing orders

Council adjourned the meeting for morning tea at 10.15am

 

Subject Heading:  resumption of standing orders

Council returned from morning tea at 10.55am

 

 

The Mayor left the Chambers at 10.55am with the Deputy Mayor taking the Chair.

 

The Mayor entered the Chambers at 11.00am assuming the chair.

 

PRESENTATION

 

Representatives from the Roma Rotary Club provided Council a presentation of the proposed construction and installation of a town clock in Roma.  The presentation included an overview of the design concept and approach, in addition to the proposed installation location.    

 

 

Item Number:                                   12.1

File Number: D12/18526

Subject Heading:                          Roma Town Clock

Location:                                          McDowall Street Roma

Applicant:                                         Rotary Club of Roma Inc

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

 

Executive Summary: 

The Rotary Club of Roma has a long standing commitment to erect a new town clock in the Roma central business district.  The club is seeking approval from Council for the selected design concept and approval to erect the clock in the preferred location.  The Rotary Club representatives will address Council on the proposed location and design of the clock.

 

 

Resolution No. GM.205.12

Moved Cr O'Neil                                                            Seconded Cr Newman  

That Council take note of the Roma Rotary Club’s presentation in regard to the proposed location and design of the Roma Town Clock, and further investigate the proposal in view of building, planning and public liability considerations and the Roma Placemaking Plan;

 

And,

 

That a further report outlining officer investigation findings be presented to Council for further consideration at a future General Meeting.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Risk and Facilities

 

CONFIDENTIAL ITEM

In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (e)      contracts proposed to be made by it;

 

 

Resolution No. GM.206.12

Moved Cr Newman                                                       Seconded Cr Price

 

That Council close the meeting to the public at 12.08pm.

 

CARRIED                                                                                                                      9/0

 

 

Resolution No. GM.207.12

Moved Cr O'Neil                                                            Seconded Cr Chambers

 

That Council opens the meeting to the public at 12.34pm.

 

CARRIED                                                                                                                      9/0

 

 

 

Item Number:                                   22.1

File Number: D12/20669

Subject Heading:                          Yuleba Post Office

Location:                                          Yuleba

Author and Officer’s Title:                Edward Sims, Manager Organisational Performance

Executive Summary: 

Over a number of years, the Yuleba Post Office licensee has been unable to sell the license to operate the business and intends to relinquish the license to Australia Post.  Council’s consideration is sought to purchase the license and co-locate its customer service functions into the Yuleba Post Office.

 

Resolution No. GM.208.12

Moved Cr Flynn                                                            Seconded Cr Wason  

1.   That Council enter into an agreement with Mrs Judy Harland to purchase the Yuleba Post Office license and collocate Maranoa Regional Council’s customer service functions into the existing Yuleba Post Office building; and,

2.   That Council enter into an agreement with Australia Post to operate the Yuleba Post Office; and,

3.   That Council further investigate opportunities to collocate appropriate complimentary services for the Yuleba community.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Organisational Performance

 

 

 CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 12.36pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 8 August 2012, at Roma Administration Centre.

 

 

 

 

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Mayor.                                                                  Date.