Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 23 January 2013 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr. P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. D J Schefe, Chief Executive Officer – Julie Reitano, Corporate Communications Officer – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

 

Director Community & Commercial Services –Tony Klein, Director Infrastructure Services – Barry Omundson, Director Development & Environment Services – Rob Hayward, Manager – Works South (Acting) – John Gwydir, Manager Major Projects, Economic Development & Tourism – Ed Sims, Manager Utilities – Troy Pettiford, Manager Airports – Ben Jones, Manager Infrastructure Planning (Acting) – Peter Weallans, Coordinator Waste Services – Margaret Milla, Environmental Health Officer (Acting) – Vincent Stephens.

 

GUESTS

 

Representing Department Transport & Main Roads – Neil Scales - Acting Director General, Matthew Longland -  Deputy Director-General TransLink Division, Wayne McGovern -  Regional Manager – Passenger Transport, Anthony Partridge - Operations Officer – Passenger Transport Services Branch, TransLink Division.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.15am.

 

APOLOGIES   

 

Resolution No. GM/01.2013/01

Moved Cr O'Neil                                                            Seconded Cr Wason

 

That apologies be received and leave of absence granted for Cr. Price  for this meeting.

 

CARRIED                                                                                                                      8/0

 

 

Confirmation of Minutes

 

Resolution No. GM/01.2013/02

Moved Cr Denton                                                          Seconded Cr Newman  

 

That the minutes of the General Meeting (0-12.12.12) held on 12 December 2012 be confirmed as amended:-

 

  • Inclusive of minor amendments circulated prior to the meeting;

 

  • Page 38 of the minutes to reflect that Cr. O’Neil had declared a perceived ‘Conflict of Interest’ for item 23.4 ‘Roma Neighbourhood Centre’ only.

 

CARRIED                                                                                                                      8/0

 


 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

Neil Scales, Acting Director General and Matthew Longland, Deputy Director-General Translink Division addressed Council.  Also in attendance were:-

    Wayne McGovern, Regional Manager - Passenger Transport

    Anthony Partridge, Operations Officer - Passenger Transport Services Branch, TransLink Division

 

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Executive Services

 

Item Number:                                   10.1

File Number: D13/1960

Subject Heading:                          Proposed South West Queensland Regional             Alliance

Author and Officer’s Title:       Edward Sims, Manager - Major Projects, Economic      Development & Tourism

Executive Summary: 

The South West Queensland Local Government Association meeting of Mayors and Chief Executive Officers, which was held on 29 November 2012, discussed the concept of forming a single regional grouping of local Councils to represent South West Queensland.

 

A resolution of that meeting is that members would approach their respective Councils seeking “their agreement or otherwise, to proceed with the concept of a six shire regional group, and, if in unanimous agreement, proceed with a business case funded by all six shires”.

 

This report sought Council’s resolution to investigate this concept further.

 

 

 

The Mayor was called away from the Chamber at 9.20am with Deputy Mayor, Cr. Wason taking the chair.

 

 

 

Discussion:

Some preliminary discussion took place, but Council determined that the matter should lay on the table until the Mayor returned as he was at the meeting on 29 November when the topic was discussed.

 

 

ACTION:

That the matter lay on the table for further consideration when the Mayor returned to the Chambers.

 

 

 

Item Number:                                   10.2

File Number: D13/2003

Subject Heading:                          Councillor Attendance At Upcoming Conference- Queensland Information Centre Association 2013 Annual Conference

Location:                                          Mission Beach - North Queensland

Author and Officer’s Title:                Ryan Gittins, Coordinator - Business Development

Executive Summary: 

The Queensland Information Centre Association (QICA) Annual Conference is scheduled to be held between Tuesday and Friday, 12-15 February, at Mission Beach, North QLD.

 

Councillor Price, Portfolio Chair for Tourism, is unavailable to attend this conference, therefore, Council’s input was sought to determine whether another Councillor would benefit from attending this conference.

 

Resolution No. GM/01.2013/03

Moved Cr O'Neil                                                            Seconded Cr Flynn  

That Cr. Schefe be Council’s nominated elected member delegate to attend the QICA conference, 12 – 15 February, Mission Beach QLD, in addition to relevant operational staff.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Business Development

 

The Mayor entered the Chamber at 9.25am.

 

Community Services

 

Item Number:                                   11.1

File Number: D13/1229

Subject Heading:                          Inclusion of an additional logo and imagery for Community Care Services to be added to   the Corporate Style Guide

 

Author and Officer’s Title:                Melissa Wathen, Manager- Social Development

Executive Summary: 

With the changes under the Aged Care Reforms it is imperative that Council’s Community Care Services consider the changing competitive nature of delivering community care and adapt marketing resources to promote service availability.

 

 

 

Discussion:

Cr. Denton enquired on the proposal’s cost implications.  The Director Community & Commercial Services advised that costs would be minimal and could be accommodated within the existing budget for 2012/13.

 

Resolution No. GM/01.2013/04

Moved Cr Chambers                                                     Seconded Cr Newman  

Council approve the logo and imagery for Community Care Services for inclusion in the style guide, and that the transition to new brochures etc be phased in as reprints are required.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager- Social Development

 

The Mayor assumed the chair at 9.26am.

 

Item Number:                                   10.1

File Number: D13/1960

Subject Heading:                          Proposed South West Queensland Regional    Alliance

Author and Officer’s Title:                Edward Sims, Manager - Major Projects, Economic      Development & Tourism

Executive Summary: 

The South West Queensland Local Government Association meeting of Mayors and Chief Executive Officers, which was held on 29 November 2012, discussed the concept of forming a single regional grouping of local Councils to represent South West Queensland.

 

A resolution of that meeting was that members would approach their respective Councils seeking “their agreement or otherwise, to proceed with the concept of a six shire regional group, and, if in unanimous agreement, proceed with a business case funded by all six shires”.

 

This report sought Council’s resolution to investigate this concept further.

 

Resolution No. GM/01.2013/05

Moved Cr Denton                                                          Seconded Cr O'Neil  

 

That Council:

 

1.   Give in principle support for further investigation of the feasibility prior to making a final commitment, noting the potential merit of a six member group to represent the interests of the South West Queensland region;  

 

2.   Request an indicative cost for the business case, and include this in the upcoming budget review for consideration.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Major Projects, Economic Development & Tourism

 

 

 

 

 

 

 

Item Number:                                   11.2

File Number: D13/2302

Subject Heading:                          Amendment to Royalties for Regions Flood     Mitigation Project

Author and Officer’s Title:                Susan Sands, Coordinator - Grants

Executive Summary: 

The State Government requested an amendment to Council’s proposed contribution to the Roma Flood Mitigation project under the Royalties for Regions’ funding program.

 

Discussion:

Council enquired on progress of the Business Case submitted under the program.  The Chief Executive Officer advised that Council was hoping to receive notification of the outcome in February 2013.

 

Council requested that media be issued to the public advising of funds secured to date from funding bodies, confirmation of Council’s contribution to flood mitigation and further actions undertaken by Council in order to secure additional funding. 

 

Resolution No. GM/01.2013/06

Moved Cr Chambers                                                     Seconded Cr Newman  

That Council:

 

  1. Accept the State Government’s request to amend the contribution for the Roma Flood Mitigation project under the Royalties for Regions’ funding program from $1M to $1.25M and the matter be incorporated in the first half yearly budget review process;

 

  1. Issue public notification confirming funding secured to date, confirmation of Council’s contribution and further actions undertaken by Council in order to secure additional funding.

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator – Grants/Corporate Communications Officer

 

Item Number:                                   11.3

File Number: D13/2349

Subject Heading:                          Submission of Project Plan for funding under        South West Queensland Flood Mitigation Fund

Author and Officer’s Title:                Susan Sands, Coordinator - Grants

Executive Summary: 

Maranoa Regional Council has received confirmation of funding under the South West Queensland Flood Mitigation Funding program.  $4.7M in funding has been allocated to the Roma Flood Levee project, and an additional $300,000 to a flood and drainage study in Mitchell and Amby.  Council is required to submit a project plan by 25 January 2013 to meet requirements for the funding.

 

 

Resolution No. GM/01.2013/07

Moved Cr Chambers                                                     Seconded Cr Schefe  

That Council endorse the submission of project plans for the Roma Flood Levee project and the flood and drainage study in Mitchell and Amby, under the South West Queensland Flood Mitigation Funding program.

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Grants


Corporate Services

 

Item Number:                                   12.1

File Number: D13/1383

Subject Heading:                          Financial Sustainability Report for the period        to 15 January 2013

Author and Officer’s Title:                Alan Marchant, Manager - Finance

Executive Summary: 

The Financial Sustainability Report for the period to 15 January 2013  together with a summary of Council’s actual performance at sub program level against Council’s approved budget was presented for Council’s consideration.

 

Discussion:

Cr. Chambers requested that the report be deferred until the next meeting of Council on 13 February 2013 – by which time Councillors will have gone through the budget in detail as part of the planned Budget Review process. Council were in agreement with this approach.

 

Resolution No. GM/01.2013/08

Moved Cr Chambers                                                     Seconded Cr O'Neil  

That the matter lay on the table for further consideration at the General Meeting on 13 February, 2013.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Finance

 

Infrastructure

 

Item Number:                                   13.1

File Number: D13/1371

Subject Heading:                          TMR PRELIMINARY DESIGN - WARREGO HIGHWAY      UPGRADE MITCHELL TOWNSHIP

Author and Officer’s Title:                Kym Downey, (Acting) Manager Asset & Design Services

Executive Summary: 

Queensland Department of Transport and Main Roads (TMR) provided details of the current preliminary design plans for the upgrade of the Warrego Highway from Mitchell township to the existing Type 2 breakdown facility west of Mitchell.

 

Discussion:

Council determined that the matter should lay on the table for further consideration at a later point

during the meeting.

 

ACTION:

That the matter lay on the table for further consideration at a later point during the meeting upon arrival of the reporting officer.

 

 

 


 

Item Number:                                   13.2

File Number: D13/1496

Subject Heading:                          Surat Water Supply Update

Location:                                          Surat

Author and Officer’s Title:                Troy Pettiford, Manager - Utilities

Executive Summary: 

Increased temperatures, demand in water supply, and decreasing water levels at Surat weir, have prompted investigation into water supply reserve levels and projections.

 

The report provided an update into the investigation and presented some scenarios for Council to consider to aid in managing the preservation of Surat’s water supply resource.

 

Discussion:

Cr. Newman stressed the importance of Council clearly advertising allocated watering days in Surat and the remainder of the region on an ongoing basis.

 

Resolution No. GM/01.2013/09

Moved Cr Newman                                                       Seconded Cr Schefe  

That Council:

 

1.  Approve the implementation of the following raw water supply restrictions for Surat to ensure continuity of supply:

o Surat divided into two districts – East and West

o Mondays – Both East & West allowed to water

o Tuesdays, Thursdays & Saturdays – West Only

o Wednesdays, Fridays & Sundays – East Only

 

  1. Support further investigation into the direct extraction of water by contractors from the Balonne River at Surat.
  2. Initiate an advertising campaign to advise all residents of allocated watering days across the region on an ‘ongoing’ basis.

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Utilities

 

 

Item Number:                                   13.3

File Number: D13/1561

Subject Heading:                          Surat Regional Aviation Access Program         Funding

Location:                                          Surat

Author and Officer’s Title:                Ben Jones, Manager - Airports

Executive Summary: 

Through the Regional Aviation Access Program (RAAP) $79,000 of funding was obtained for the Surat aerodrome in 2011-12. The funding was on the condition that Maranoa Regional Council matched the amount - no capital work has been completed in 2012-13. In consulting with several airport users the majority of aircraft types that use the Surat Aerodrome remain under 5,700 kg.

It is proposed that Council re-allocate $79,000 from the 2012-13 budget to stabilise the runway, resulting in limiting aircraft weight to 5,700kg.

 

 

Resolution No. GM/01.2013/10

Moved Cr Wason                                                          Seconded Cr Newman  

Council reallocate $79,000 of existing Airport capital funding to perform runway works at the Surat Aerodrome in order to match the Regional Aviation Access Program funding.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Airports

 

 

Item Number:                                   13.4

File Number: D13/1429

Subject Heading:                          Road Access Issues

Location:                                          Eulorel Road, Surat

Author and Officer’s Title:                Peter Weallans, Manager -  Infrastructure Planning

Executive Summary: 

Council at its General Meeting on 12 December 2012 gave consideration to a report dealing with access issues on Eulorel Road.

 

The recommendation from the meeting was that the matter lay on the table until the next General Meeting of Council, so that legal advice could be sought.

 

Discussion:

The Chief Executive Officer requested Council give consideration to the matter being discussed in closed session due to Council’s legal advice being presented on the matter – i.e. the public discussion would be likely to prejudice the interests of Council or the other parties involved in the matter. Council were in agreement with this approach.

 

Resolution No. GM/01.2013/11

Moved Cr Denton                                                          Seconded Cr Chambers

 

That item 13.4 – Road Access Issues, Eulorel Road, Surat be moved to the ‘Confidential Items’ segment of the agenda for further discussion under Section 275 (h) of the Local Government Regulation 2012.

 

CARRIED                                                                                                                      8/0

 

 

 

Item Number:                                   13.4

File Number: D13/2072

Subject Heading:                          Provision of a bus shelter adjacent to the BP         Service Station Arthur Street, Roma

Location:                                          Arthur Street, Roma

Author and Officer’s Title:                Peter Weallans, Manager -  Infrastructure Planning

Executive Summary: 

The Department of Transport and Main Roads (DTMR) has advised that Council is eligible for 50% grant funding for the installation of a bus shelter in Roma to cater for long distance coaches.

 

Currently the coaches park in Arthur Street adjacent to the BP Service Station.

Discussion:

Cr. O’Neil highlighted the importance of advisory signage being placed to help ensure pedestrian safety.

 

Resolution No. GM/01.2013/12

Moved Cr O'Neil                                                            Seconded Cr Denton  

That:

 

  1. Council seek grant funding in 2013/14 for the installation of a bus shelter in Arthur Street.

 

  1. Council consider making provision in its Road Capital Budget 2013/14 for a 50% contribution to match State Government funding to enable installation of the bus shelter to proceed.

 

  1. Council progress with the relocation of the coach stopping bay from its current location to the opposite side of Arthur Street.  Regulatory signage and line marking of the new coach stopping bay to be programmed immediately.

 

  1. The existing coach stopping bay immediately adjacent to the BP Service Station be line marked to accommodate for the  parallel parking of cars.

 

  1. Advisory signage be incorporated into the plans so that motorists are aware of the potential for pedestrian movements.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager -  Infrastructure Planning

 

development & Environment

 

Item Number:                                   15.1

File Number: D13/1167

Subject Heading:                          Material Change of Use - "Dual Occupancy" (File: 2012/18208)

Location:                                          Taylor Street, Roma QLD 4455 (Lot 67 on SP236781)

Applicant: Deraland Welding Contractors Pty Ltd C/- Mayhill Planning & Architecture Pty Ltd, Shop 2/72 Merivale Street, South Brisbane QLD 4101

Author and Officer’s Title:                Danielle Pearn, Coordinator - Planning

Executive Summary: 

The application originally sought a Development Permit for a Material Change of Use – Dual Occupancy on land at Taylor Street, Roma QLD 4455, described as Lot 67 on SP236781.

 

Discussion:

The Director Development & Environment Services advised Council that he had received notification from the applicant of their wish to withdraw the application for Material Change of Use – “Dual Occupancy” on 22 January, 2013.

 

ACTION:

That Council receive and note the applicant’s notification expressing their wish to withdraw the application under Section 356 of the Sustainable Planning Act 2009.

 

 

Responsible Officer

Coordinator - Planning

Item Number:                                   15.2

File Number: D13/1177

Subject Heading:                          Systematic Inspection Program

Location:                                          Region

Author and Officer’s Title:                Sandra Crosby, Manager - Environmental Health

Executive Summary: 

To ensure that Council is meeting its obligations and community expectations regarding animal control, it is necessary to undertake the annual systematic urban inspection program to ascertain if animal owners are actioning compliance with the Local Law.

 

Discussion:

Council determined that the matter should lay on the table for discussion at a later point during the meeting pending receipt of further advice from the reporting officer.   Council sought clarification of the status of the annual animal registration process, and the implications for this program.

 

ACTION:

That the matter lay on the table for further discussion at a later point during the meeting, pending receipt of advice from the reporting officer.

 

 

 

Item Number:                                   15.3

File Number: D13/1186

Subject Heading:                          Material Change of Use - "Dual Occupancy"      (File: 2012/18209)

Location:                                          Everingham Avenue, Roma QLD 4455 (Lot 79 on SP236781)

Applicant:                                         Deraland Welding Contractors Pty Ltd C/- Mayhill Planning &       Architecture Pty Ltd, Shop 2/72 Merivale Street, South          Brisbane QLD 4101

Author and Officer’s Title:                Danielle Pearn, Coordinator - Planning

Executive Summary: 

The application originally sought a Development Permit for a Material Change of Use – Dual Occupancy on land at Everingham Avenue, Roma QLD 4455, described as Lot 79 on SP236781.

 

Discussion:

The Director Development & Environment Services advised Council that he had received notification from the applicant of their wish to withdraw the application for Material Change of Use – “Dual Occupancy” on 22 January, 2013.

 

ACTION:

That Council receive and note the applicant’s notification expressing their wish to withdraw the application under Section 356 of the Sustainable Planning Act 2009.

 

 

Responsible Officer

Coordinator - Planning

  

 

 

 

 

 

 

Late Items

 

Item Number:                                   L.1

File Number: D12/45053

Subject Heading:                          Amendments to the Councillor Remuneration           Policy

Author and Officer’s Title:                Donald  Wells, Manager - Human Resources

Executive Summary: 

The purpose of this report was to advise Council of the Local Government Remuneration and Discipline Tribunal determination on remuneration to be paid in 2013 to the Mayor, Deputy Mayor and Councillors.

 

This report also advised Council on changes within the Local Government Act 2009 with respect to Council and Councillor superannuation contributions.

 

Resolution No. GM/01.2013/13

Moved Cr Schefe                                                          Seconded Cr Flynn  

That the Councillor Remuneration Policy as presented be adopted.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Human Resources

 

 

Item Number:                                   L.2

File Number: D13/2956

Subject Heading:                          Supply of Council Field Staff Uniforms -          Amendment to Contract Number 2011/10

Author and Officer’s Title:                Alan Marchant, Manager - Finance

Executive Summary: 

In accordance with the terms allowable under  their contract with Council for the supply of specific field staff  uniform items, Samios Trading Post had requested an amendment to their prices based on information provided to Council that is considered fair and reasonable.

 

Resolution No. GM/01.2013/14

Moved Cr Flynn                                                            Seconded Cr Chambers  

 

That Council accept  the requested price variations to the current contract with Council for the supply of  specific field staff uniform items, as outlined in Samios Trading Post’s letter to Council.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Finance

  

 

Subject Heading:  suspension of standing orders

Council adjourned for morning tea at 10.19am.

 

Subject Heading:  resumption of standing orders

Council resumed the meeting at 11.00am.

 

 

 

CONFIDENTIAL ITEMS

 

In accord with the provisions of section 275 (1) of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (a)      the appointment, dismissal or discipline of employees;

          (d)      rating concessions;

          (e)      contracts proposed to be made by it;

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

 

 

Resolution No. GM/01.2013/15

Moved Cr Wason                                                          Seconded Cr Flynn

 

That Council close the meeting to the public at 11.01am.

 

CARRIED                                                                                                                      8/0

 

 

Cr. Newman declared a ‘Conflict of Interest’ in item C.7- ‘Access Issues – Eulorel Road’ due to her family’s business having undertaken work for both parties identified as affected property owners and left the Chamber at 11.09am taking no further part in discussion on the item.

 

At cessation of discussion on item C.7 – ‘Access Issues – Eulorel Road’ Cr. Newman entered the Chamber at 12.05pm.

 

The Mayor left the Chamber at 11.18am.

The Mayor entered the Chamber at 11.27am.

 

The Mayor left the Chamber at 11.31am.

The Mayor entered the Chamber at 11.32am.

 

Cr. Flynn declared a potential ‘Conflict of Interest’ in item C.4 – ‘Roma Airport Staffing’  due to his personal business operations out of the Roma Airport being owner of Maranoa Travel and left the Chamber at 12.12pm taking no further part in discussion on the item.

 

At cessation of discussion on item C. 4 – ‘Roma Airport Staffing’ Cr. Flynn entered the Chamber at 12.16pm.

 

The Mayor left the Chamber at 12.29pm.

The Mayor entered the Chamber at 12.30pm.

 

Cr. O’Neil declared a perceived ‘Conflict of Interest’ in Item C 6 ‘Roma Saleyards Master Plan’ due to a family member owning local Real-estate Agency, LJ Hooker,  an agency having real estate interests in the precinct and left the Chamber at 12.36pm taking no further part in discussion on the item.

 

At cessation of discussion on the item Cr. O’Neil entered the Chamber at 1.00pm.

 

The Mayor left the Chamber at 12.41pm.

The Mayor entered the Chamber at 12.46pm.

 

Cr. Denton left the Chamber at 12.46pm.

Cr. Denton entered the Chamber at 12.49pm.

 

Cr. O’Neil declared a potential conflict of interest in Item LC.2 ‘Sale of 29A Bowen Street - Neighbourhood Centre site’ due to a family member owning local Real-estate Agency, LJ Hooker, an agency having real estate interests in the Neighbourhood Centre precinct, and left the Chamber at 1.05pm taking no further part in discussion.

 

At cessation of discussion on item LC.2 ‘Sale of 29A Bowen Street - Neighbourhood Centre site’ Cr. O’Neil entered the Chamber at 1.15pm.

 

 

Subject Heading:  suspension of standing orders

Council adjourned for lunch at 1.19pm.

 

Subject Heading:  resumption of standing orders

Council resumed the meeting in closed session at 2.07pm.

 

 

Cr. O’Neil declared a potential ‘Conflict of Interest’ in Item LC.2 ‘Sale of 29A Bowen Street - Neighbourhood Centre site,’ due to a family member owning local Real-estate Agency, LJ Hooker, an agency having real estate interests in the Neighbourhood Centre precinct, and left the Chamber at 2.09pm taking no further part in discussion.

 

At cessation of discussion on item LC.2 ‘Sale of 29A Bowen Street - Neighbourhood Centre site’ Cr. O’Neil entered the Chamber at 2.20pm.

 

Resolution No. GM/01.2013/16

Moved Cr O’Neil                                                           Seconded Cr Wason

 

That Council open the meeting to the public at 2.30pm.

 

CARRIED                                                                                                                      8/0

 

 

Cr. Wason left the Chamber at 2.40pm

Cr. Wason entered the Chamber at 2.44pm.

 

The Mayor left the Chamber at 2.40pm.

The Mayor entered the Chamber at 2.41pm.

 

PRESENTATION

 

Neil Scales, Acting Director General - Department Transport & Main Roads provided Council a brief of current arrangements for the Department, giving an overview of the interdepartmental organisational structure.

 

Council requested further information on a range of projects or potential projects  influenced or controlled by TMR including – Mitchell bridge, condition of the Warrego Highway – west of Dalby, the future rail/freight strategy, motorist safety concerns with respect to bridges north of Surat, the Toowoomba bypass and the taxi industry.

 

Neil Scales advised that he would investigate the issues raised and provide Council with a further presentation of his findings.

 

The Mayor commended the department on progress to date for the restoration of flood damaged roads across the region.


 

CONFIDENTIAL ITEMS CONTINUED

 

In accord with the provisions of section 275 (1) of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

(a)   the appointment, dismissal or discipline of employees;

(d) rating concessions;

(e) contracts proposed to be made by it

(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

 

Resolution No. GM/01.2013/17

Moved Cr Flynn                                                            Seconded Cr Wason

 

That Council close the meeting to the public at 3.10pm.

 

CARRIED                                                                                                                      8/0

 

 

Cr. O’Neil left the Chamber at 3.34pm.

Cr. O’Neil entered the Chamber at 3.39pm.

 

Cr. Denton left the Chamber at 3.55pm.

Cr. Denton entered the Chamber at 3.59pm.

 

Cr. Schefe left the Chamber at 4.04pm.

Cr. Schefe entered the Chamber at 4.09.

 

Resolution No. GM/01.2013/18

Moved Cr Denton                                                          Seconded Cr O'Neil

 

That Council open the meeting to the public at 4.44pm.

 

CARRIED                                                                                                                      8/0

 

 

Cr. Denton & Cr. Newman left the Chamber at 4.45pm.

Cr. Denton & Cr. Newman entered the Chamber at 4.46pm.

 

Cr. Schefe left the Chamber at 4.45pm.

Cr. Schefe entered the Chamber at 4.49pm.

 

The Mayor left the Chamber at 4.45pm.

The Mayor entered the Chamber at 4.49pm.

 

 

Item Number:                                   15.2

File Number: D13/1177

Subject Heading:                          Systematic Inspection Program

Location:                                          Region

Author and Officer’s Title:                Sandra Crosby, Manager - Environmental Health

Executive Summary: 

To ensure that Council is meeting its obligations and community expectations regarding animal control, it is necessary to undertake the annual systematic urban inspection program to ascertain if animal owners are actioning compliance with the Local Law.

 

This item was left on the table pending receipt of advice from the reporting officer.  Further information was received and  Council again resumed discussion.

 

Discussion:

Council requested that the public be informed of the reasons for the delay in the issue of the Animal registration notices.

 

Resolution No. GM/01.2013/19

Moved Cr Chambers                                                     Seconded Cr O'Neil  

That:

 

  1. Council approve a three month systematic inspection program under section 134 of the Local Government Act 2009 for the purpose of entering all urban premises to monitor compliance with Local Laws No 2 (Animal Management) together with Subordinate Local Law 1.5 (Keeping of Animals) 2011.  This program will commence on the 1 March 2013 and finalise on the 30 May 2013.

 

  1. Councillors be advised once the Animal registration notices have been issued and residents be advised of the reasons for the delay in their issue.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Environmental Health

 

 

Item Number:                                   13.1

File Number: D13/1371

Subject Heading:                          TMR PRELIMINARY DESIGN - WARREGO HIGHWAY      UPGRADE MITCHELL TOWNSHIP

Author and Officer’s Title:                Kym Downey, (Acting) Manager Asset & Design Services

Executive Summary: 

Queensland Department of Transport and Main Roads (TMR) provided details of the current preliminary design plans for the upgrade of the Warrego Highway from Mitchell township to the existing Type 2 breakdown facility west of Mitchell. 

 

This item was left on the table for consideration at a later point during the meeting;   Council again resumed discussion.

 

 

Resolution No. GM/01.2013/20

Moved Cr Chambers                                                     Seconded Cr O'Neil  

That:

 

  1. Council receive the letter from the Department of Transport and Main Roads (TMR), however, it remains the position of Council that the original outcomes of consultation with Council on 25 May 2011 should be included in any works undertaken by TMR;

 

  1. The Chief Executive Officer write to TMR re-specifying Council’s position.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

(Acting) Manager Asset & Design Services

Item Number:                                   C.1

File Number: D12/43472

Subject Heading:                          Council Priorities for Tenancy of Horizon       Housing Company SRC/CNF Housing

Author and Officer’s Title:                Edward Sims, Manager - Major Projects, Economic      Development & Tourism

Executive Summary: 

Pursuant with Council resolution GM.276.12  , Council has requested of ULDA to transfer title of the Sustainable Resource Communities (SRC) and Competitive Neutrality Fund (CNF) component of the Roma UDA to Horizon Housing Company (HHC).

 

The properties will become available for rent in early 2013.  Accordingly HHC has written to Council requesting its advice about Council’s preference for the marketing of rental tenancy of these 13 dwellings through the options as stated in the correspondence.

 

Resolution No. GM/01.2013/21

Moved Cr Chambers                                                     Seconded Cr Wason  

 

"That Council resolve that HHC operate a normal waitlist for the properties, but request that advertising material (including electronic where possible) be made available for distribution to Council staff, as many are also facing affordable housing issues."

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Major Projects, Economic Development & Tourism

 

 

Item Number:                                   C.2

File Number: D13/362

Subject Heading:                          Request to be exempted from paying rates by          Council resolution.

Location:                                          Roma

Author and Officer’s Title:                Dana Harrison, Coordinator - Rates

Executive Summary: 

Correspondence was received from the applicant requesting to be exempted from paying General rates by Council resolution on assessment number 14015952.

 

Resolution No. GM/01.2013/22

Moved Cr Schefe                                                          Seconded Cr Newman  

That Council not provide the exemption from General Rates requested by the applicant.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Rates

 


 

Item Number:                                   C.3

File Number: D13/1336

Subject Heading:                          Land Development

Location:                                          South Street, Roma

Author and Officer’s Title:                Edward Sims, Manager - Major Projects, Economic      Development & Tourism

Executive Summary:

Pursuant to Council resolution no. GM.276.12 section 3,  “Consider future affordable housing project with Horizon Housing Company on a case by case basis in accordance with Council’s Memorandum of Understanding with HHC”, Council has been negotiating with Horizon Housing Company (HHC) and Origin Energy to develop Council owned land situated in South St Roma which is described in the site plan attached to the agenda report. 

 

In preparation for the development of a contract to proceed with the project, HHC in recent correspondence, which was attached to the agenda report, detailed the key components of a contract, which if agreed by all parties will commit all parties to the project for completion. 

 

The report detailed the components that will form the basis of a contract and sought their adoption by resolution of Council. 

 

Such resolution will justify the expense associated with:

 

    The production of plans

    A development application

    The realignment of boundaries of the lots concerned

    The investment of sponsorship funds by Origin

    Construction of dwellings

 

Resolution No. GM/01.2013/23

Moved Cr O'Neil                                                            Seconded Cr Newman  

 

That Council accepts as the basis of the terms of a contract to develop South St land those terms described in the officer’s report inclusive of the following amendments:

 

Point 3

Horizon will purchase the site, with payment in lieu of cash by transfer of title of two completed 3 bedroom townhouses.  The specification of these townhouses will be agreed with Council prior to construction.  Horizon will provide MRC with contracts for the townhouses (at no cost) prior to the transfer of the title of the land.  Horizon will pay the stamp duty for the dwellings.

 

Point 5

Horizon will construct the project in two or more stages.  One unit will be provided to Council at the completion of stage one and one unit at the completion of stage 2.

 

Inclusion of an additional point

Council requires all infrastructure ground works, including storm water drainage proposed for stage one and two, to be completed during stage 1 of the project.

 

Council authorises the Chief Executive Officer to sign the contract when it is presented. 

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Major Projects, Economic Development & Tourism

 

Cr. Flynn declared a potential ‘Conflict of Interest’ in the following item  due to his personal business operations out of the Roma Airport being owner of Maranoa Travel and left the Chamber at 5.00pm taking no further part in discussion or debate on the item.

 

Item Number:                                   C.4

File Number: D13/1418

Subject Heading:                          Roma Airport Staffing

Location:                                          Roma Airport

Author and Officer’s Title:                Ben Jones, Manager - Airports

Executive Summary: 

The significant growth at the Roma Airport has prompted a review of the approved structure – this was to be increased in two stages based on growth. The first stage is the addition of an Aerodrome Grounds Person, however, recruiting a third Airport Reporting Officer (ARO) has more benefit. Recruiting an ARO has the benefits of a multi skilled team that allows for leave coverage, improved output from the Airport Operations Coordinator (AOC) and a roster that improves the work/life balance.

 

Resolution No. GM/01.2013/24

Moved Cr Denton                                                          Seconded Cr O'Neil  

Council approve (for inclusion in the 2012/13 budget review) an additional Airport Reporting Officer in the Organisational Structure, replacing the previously approved Grounds Person, with the funding to be made available from increased revenue at the Airport.  

 

CARRIED                                                                                                                      7/0

 

Delegated Officer

Manager - Airports

 

At cessation of discussion and debate on the item Cr. Flynn entered the Chamber at 5.02pm.

 

Item Number:                                   C.5

File Number: D13/1441

Subject Heading:                          Council Housing Development

Location:                                          Miscamble Street, Roma

Author and Officer’s Title:                Edward Sims, Manager - Major Projects, Economic      Development & Tourism

Executive Summary: 

Pursuant with Council Resolution No. GM.276.12 section 3,  “Consider future affordable housing project with Horizon Housing Company on a case by case basis in accordance with Council’s Memorandum of Understanding with HHC”, Council has been negotiating with Horizon Housing Company (HHC) and SANTOS (GLNG) to develop Council owned land situated in Miscamble St Roma which was described in the site plan attached to the agenda report. 

 

In preparation for the development of a contract to proceed with the project, HHC has provided correspondence, which was attached to the agenda report, and which details the key components of a proposed contract, which if agreed by all parties will commit parties to the project for completion. 

 

The report detailed the components that may form the basis of a contract and sought their adoption by resolution of Council. 

 

Such resolution will justify the expense associated with:

 

    The production of plans

    A development application

    The realignment of boundaries of the lots concerned

    Site preparation

    The commitment of funds - both MRC and GLNG

    The construction of dwellings

 

 

Resolution No. GM/01.2013/25

Moved Cr Chambers                                                     Seconded Cr Newman  

 

That Council:

 

Accepts as the basis of the terms of a contract to develop its Miscamble St land, those terms described in the officer’s report subject to approval from the Department of Public Works and Housing to release previously agreed in principle funds of $900,000 to Council for the project, and inclusive of the following amendments:

 

Point 3

Horizon will purchase the site, with payment in lieu of cash by transfer of title of five completed townhouses (4 two bedroom and 1 three bedroom) townhouses.  The specification of these townhouses will be agreed with Council prior to construction.  Horizon will provide MRC with contracts for the townhouses (at no cost) prior to the transfer of the title of the land.  Horizon will pay the stamp duty of the dwellings.

 

Point 9

MRC will sell the lot (Currently Lot 8, 35 & Part of Lot 7 on RP128363) to Horizon and provide a minimum of $900,000 plus GST from the Rural Housing Service Centre Pilot in consideration for the transfer of title over five completed townhouses.

 

Authorise the Chief Executive Officer to sign the contract when it is presented. 

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Major Projects, Economic Development & Tourism

 

Cr. O’Neil declared a perceived Conflict of Interest in the following item due to due to a family member owning local Real-estate Agency, LJ Hooker and left the Chamber at 5.01pm.

 

Item Number:                                   C.6

File Number: D13/2174

Subject Heading:                          Roma Saleyards Master Plan

Location:                                          Roma

Author and Officer’s Title:                Edward Sims, Manager - Major Projects, Economic      Development & Tourism

Executive Summary: 

Pursuant to the resolution of Council of 14 November 2012, “That Council endorse further investigation into the development of the Roma Saleyards site and an appropriate officer’s report developed before any commitment is made to progress any development opportunities at the site”, this report sought Council resolution to conduct preliminary investigations in order to qualify a range of options for Council.

 

Investigations of options for development of the Saleyards Industry Cluster will involve making application to the Department of Natural Resources and Mines (DNRM), the results of which will qualify the most favourable options that Council may consider as the basis for its Roma Saleyards Master Plan.

 

 

The conditions applied to the various options will guide Council’s future decisions as to its preferences for either option.  

 

Resolution No. GM/01.2013/26

Moved Cr Chambers                                                     Seconded Cr Schefe  

 

That Council:

 

  1. Authorise the submission of applications to the Department of Natural Resources and Mines to gain its advice about either purchasing Lot 285 or alternatively subletting (trustee lease) arrangements. 

 

  1. Review current designs prepared for potential development of Primaries Road in readiness for consideration by Council as part of the Budget Review  workshop scheduled for 12 February 2013.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Major Projects, Economic Development & Tourism

 

At cessation of discussion on the abovementioned item Cr. O’Neil entered the Chamber at 5.03pm.

 

Item Number:                                   LC.1

File Number: D12/42738

Subject Heading:                          Roma Refuse Tip - Weighbridge Tender 12/7

Location:                                          Roma Refuse Tip

Author and Officer’s Title:                Margaret Milla, Coordinator - Waste Services

Executive Summary: 

Council has invited companies who submitted initial tenders for a weighbridge at the Roma refuse tip to revise the submitted quotes and provide updates and or revised costing.

 

Resolution No. GM/01.2013/27

Moved Cr Wason                                                          Seconded Cr Flynn  

 

That:

 

  1. Council increase the budget total for the Roma Refuse Tip Weighbridge Project from $200,000 to $260,000.

 

  1. Council accept the tender from Australasia Scales for $239,929.02 for the provision of a weighbridge at the Roma refuse tip.

 

  1. The increased budget be accommodated from within the Directorate budget (receiving increased revenue), with the formal amendment part of the upcoming budget review.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Waste Services

 

Cr. O’Neil declared an interest in the following item due to a family member owning local Real-estate Agency, LJ Hooker,, an agency having real estate interests in the Neighbourhood Centre precinct, and left the Chamber at 5.01pm.

 

 

Item Number:                                   LC.2

File Number: D13/2505

Subject Heading:                          Sale of 29A Bowen Street Roma -       Neighbourhood Centre site

Location:                                          Roma

Author and Officer’s Title:                Tony Klein, Director - Community & Commercial Services

Executive Summary: 

Council has previously resolved to sell Council owned property at 29A Bowen Street, Roma.  An offer has been made to Council’s nominated real estate agent and is presented for Council’s consideration

 

Resolution No. GM/01.2013/28

Moved Cr Schefe                                                          Seconded Cr Chambers  

That Council:

1.   Not accept the offer received for the sale of 29A Bowen Street, Roma, and authorise the Chief Executive Officer to reaffirm previous instructions provided to Council’s Real Estate Agent on 19 December, 2012; 

 

  1. Reimburse reasonable travel costs outlaid by the associated interested party;

 

  1. Consider the matter again at the second General Meeting in February 2013.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Director - Community & Commercial Services

 

At cessation of discussion on the abovementioned item Cr. O’Neil entered the Chamber at 5.03pm.

 

Item Number:                                   LC.3

File Number: D13/2568

Subject Heading:                          Request for Discount to be Granted after      Late Payment of Rates

Location:                                          Roma & Muckadilla

Author and Officer’s Title:                Dana Harrison, Coordinator - Rates

Executive Summary: 

An email has been received from the applicant in relation to assessment numbers 14031264 and 13005111, requesting Council consider granting the discount after late payment of rates.

 

Resolution No. GM/01.2013/29

Moved Cr Flynn                                                            Seconded Cr O'Neil  

That Council not grant the discount to the applicant on this occasion as the circumstances outlined in the email do meet the requirements of ‘circumstances beyond the applicant’s control’ as set out in s 130 (10) of the Local Government Regulation 2012.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Rates

 


 

Item Number:                                   LC.4

File Number: D13/2190

Subject Heading:                          Proposed Amendments to the Organisational          Structure and Position Appointments

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

Executive Summary: 

Given the departure of two of Council’s Directors, it is timely to give consideration to what the framework will be for the recruitment, selection and appointment of their replacement/s.    The organisation is now starting to settle into the changes made during the last quarter of 2012.    Some additional finetuning is recommended to assist with the operational implementation of the new structure.

 

Resolution No. GM/01.2013/30

Moved Cr Denton                                                          Seconded Cr Wason  

That Council:

 

1.   Endorse the recommended staffing arrangements for Disaster Management & Recovery, and a letter be written to the District Disaster Coordinator, Inspector, Roger Whyte, advising of the changes so that they may be approved and noted in the Disaster Management Plan.  

 

  1.    Approve in-principle for the Proposed (Amended) Organisational Structure and accompanying report to proceed to consultation with the teams, with the following amendments:

 

-       Council advising that it is likely that Airports will remain within the Infrastructure Services Directorate until the Master Planning and associated upgrade works are completed – after that time the matter can be re-considered.

-       Council endorses the continued advertising and recruitment for the upcoming vacant position – Coordinator Community Development – Yuleba/Wallumbilla (Also endorsing the inclusion of Wallumbilla in the title).

-       Council is open to consideration of amended titles for Community Development Coordinators.

 

3.   Note the status of the recruitment process for approved positions.

 

4.   Note the changes that would be required to positions if the recommendations are accepted at the next meeting of Council.

 

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Chief Executive Officer

 

Cr. Newman declared a conflict of interest in the following item due to her family’s business having undertaken work for both parties identified as affected property owners and left the Chamber at 5.07pm taking no further part in discussion or debate on the item.

 

Item Number:                                   LC.7

File Number: D13/1429

Subject Heading:                          Access Issues

Location:                                          Eulorel Road, Surat

Author and Officer’s Title:                Peter Weallans, Manager -  Infrastructure Planning

 

Executive Summary: 

Council at its General Meeting on 12 December 2012 gave consideration to a report dealing with access issues on Eulorel Road.

 

The recommendation from the meeting was that the matter lay on the table until the next General Meeting of Council, so that legal advice could be sought.  This advice was presented to Council for consideration.

 

Resolution No. GM/01.2013/31

Moved Cr Schefe                                                          Seconded Cr Flynn  

That:

  1. Council advise the AA Company that it has no objection in principle to the unnamed road reserve, adjacent to  the property described as Lot 1: 7EG6228 being opened up and constructed to provide direct access between Eulorel Road and Maranoa Road.

 

  1. Council endorse actions to progress an agreement with the AA Company where upon the company will fund the upgrade of the new road.

 

  1. Council endorse actions to progress an agreement with the AA company for the maintenance of the newly constructed road and discuss the options for the existing section of Eulorel Road that they wish to use for their business activities.

 

  1. Council, as a matter of courtesy, advise adjacent property owners of the proposal, including -   M Bright & M T Bright (Map Ref: 11COG49 and 4C0G49), M A Packer & C R Packer (Map Ref: 6SP107013) and  N J Johnston (Map Ref:  4COG33).

 

  1. Subject to legal advice, Council advise Mr J McKenzie (Map Ref: 5C0634) and Mr G Peck (Map Ref: 7EG6228) the implications of Council’s decision (including reference to maintenance implications).

 

  1. After negotiations have been undertaken with the AA company, the agreement be ratified at a General Meeting, with the target of the first meeting in February if possible.

 

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager -  Infrastructure Planning

 

At cessation of discussion and debate on the abovementioned item Cr. Newman entered the Chamber at 5.09pm.

 

MAYORAL MINUTE

 

The Mayor formally thanked Directors Barry Omundson & Matthew McGoldrick for their hard work during their time with Council and wished them all the best in their new roles.

 

 

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 5.10pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 13 February 2013, at Roma Administration Centre.

 

 

 

 

...............……….................                                            ..................................

Mayor.                                                                  Date.