Description: Maranoa Logo Process

Late Items

Business Paper

 

General Meeting

 

Wednesday 13 March 2013

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 13 March 2013

 

 

Mayor:                                                    Councillor R S Loughnan

 

Deputy Mayor:                                        Councillor W S Wason

Councillors:                                             Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor P J Flynn

                                                              Councillor W M Newman

                                                              Councillor C J O’Neil

                                                              Councillor M L Price

                                                              Councillor D J Schefe

 

Chief Executive Officer:                            Ms Julie Reitano

 

Senior Management:                                Mr Tony Klein (Director Community & Commercial Services)

                                                              Mr Michael Parker (Acting Director Infrastructure Services)

                                                              Mr Rob Hayward (Director Development, Facilities & Environmental Services)

 

Officers:                                                  Ms Jane Frith (Coordinator Corporate Communications)

 

Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on March 13, 2013 at 9.00am.

Julie Reitano

Chief Executive Officer

 


Maranoa Regional Council

    

General Meeting -  13 March 2013

TABLE OF CONTENTS

Item       Subject

No

  

L            Late Items

L.1        Roma Flood Mitigation Project: Stage 1 Levee, Declared Project and Community Consultation......................................................................................................... 2

Prepared by:      Ross Drabble, Project Manager - Flood Mitigation Projects

L.2        Expressions of Interest - LGAQ Resource Communities Advisory Group     6

Prepared by:      Julie Reitano, Chief Executive Officer  

LC         Confidential Items

LC.1     Roma Flood Mitigation Project: Acquisition Strategy for Land/Easements/Other to Permit Required Construction Works Associated with the Project

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

LC.2     Expression of Interest 13.30 - Trial Composting Operation at Roma Waste Facility

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(e) contracts proposed to be made by it.

LC.3     Roma Flood Mitigation Project: Expressions of Interest (EOI) for Design and Construction Contractors

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(a) (b) (c) (d) (e) (f) (g) (h) the appointment, dismissal or discipline of employees; AND industrial matters affecting employees; AND the local government budget; AND rating concessions; AND contracts proposed to be made by it; AND starting or defending legal proceedings involving the local government; AND any action to be taken by the local government under the Planning Act, including deciding applications made to it under that Act; AND other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.  

 


Maranoa Regional Council

    

General Meeting -  13 March 2013

Officer Report

Meeting: General  13 March 2013

Date: 5 March 2013

Item Number: L.1

File Number: D13/9011

 

Subject Heading:                     Roma Flood Mitigation Project: Stage 1 Levee, Declared Project and Community Consultation

Classification:                                  Open Access  

Name of Applicant:                         N/A

Location:                                           Roma Town

Author & Officer’s Title:                 Ross Drabble, Project Manager - Flood Mitigation Projects

 

Executive Summary: 

Maranoa Regional Council (MRC) is well placed to resolve to proceed with Stage 1 of the Roma Flood Mitigation Project and provide a high level of flood mitigation relief to the Roma township before the commencement of the next wet season. It would be prudent for MRC to have State powers available through the Queensland Reconstruction Authority Act 2011 to assist in the timely delivery of the project. Therefore, the Officer’s Report seeks a Council resolution to have the Roma Flood Mitigation project a “declared project”. 

 

 

 

Officer’s Recommendation: 

Pending project funding acceptable to Council (to enable the construction of the Stage 1 levee embankment of the Roma Flood Mitigation Project to proceed), Council resolves:

 

1.         To adopt the alignment of the levee embankment for Stage 1 as recommended by GHD, permitting the alignment to be amended:

a)   to take account of recommendations made by tenderers for the design and construction of the works (including ‘value engineering’ recommendations); 

b)   to take account of other requests and recommendations which may be determined appropriate by Council or made by Council’s advisors (including GHD) or by the Queensland Reconstruction Authority, the State or other State agency;

c)   for other reasons, including related to native title, cultural heritage or environmental considerations,

or as Council may at any time determine in its opinion to be in the best interests of the Roma community.

 

2.   To continue to consider hydraulic modelling and engineering solutions and     business cases for further flood mitigation options in Roma, including further      levee embankments (including those described as Stage 1A and Stage 2    investigation area presently under GHD’s consideration) and other possible      flood mitigation options.

 

3.   To request from the Queensland Reconstruction Authority that:

a)   it works towards the Stages referred to in points 1 and 2 above being declared a ‘declared project’ in accordance with section 42 of the Queensland Reconstruction Authority Act 2011 (Roma Flood Mitigation Project);

b)   it recommends on its declaration that the Roma Flood Mitigation Project be declared a critical infrastructure project in accordance with section 45 of the Queensland Reconstruction Authority Act 2011;

c)   it agrees to the further use of its powers under the Queensland Reconstruction Authority Act 2011 as may be required to support the Roma Flood Mitigation Project.

 

4.   To continue community consultation.

 

This will enable the design and construction of a levee embankment and progress of all initiatives contained in the scope of work for the Roma Flood Mitigation Project.

 

 

 

 

Body of Report:

Pending project funding acceptable to Council to enable the construction of the Stage 1 levee embankment of the Roma Flood Mitigation Project to proceed, Council resolves:

 

1.         To adopt the alignment of the levee embankment for Stage 1 as recommended by GHD, permitting the alignment to be amended:

a)   to take account of recommendations made by tenderers for the design and construction of the works (including ‘value engineering’ recommendations); 

b)   to take account of other requests and recommendations which may be determined appropriate by Council or made by Council’s advisors (including GHD) or by the Queensland Reconstruction Authority, the State or other State agency;

c)   for other reasons, including related to native title, cultural heritage or environmental considerations,

or as Council may at any time determine in its opinion to be in the best interests of the Roma community.

 

2.         To continue to consider hydraulic modelling and engineering solutions and business cases for further flood mitigation options in Roma, including further levee embankments (including those described as Stage 1A and Stage 2 investigation area presently under GHD’s consideration) and other possible flood mitigation options.

 

3.   To request from the Queensland Reconstruction Authority that:

a)   it works towards the Stages referred to in points 1. and 2. above being declared a ‘declared project’ in accordance with section 42 of the Queensland Reconstruction Authority Act 2011 (Roma Flood Mitigation Project);

b)   it recommends on its declaration that the Roma Flood Mitigation Project be declared a critical infrastructure project in accordance with section 45 of the Queensland Reconstruction Authority Act 2011;

c)   a development scheme for the Flood Mitigation Project is made under section 62 of the Queensland Reconstruction Authority Act 2011, which provides that all works associated with the Roma Flood Mitigation Project are not assessable development under the Sustainable Planning Act 2009;

d)   it agrees to the further use of its powers under the Queensland Reconstruction Authority Act 2011 as may be required to support the Roma Flood Mitigation Project.

 

4.   To continue community consultation.

 

This will enable the design and construction of a levee embankment and progress of all initiatives contained in the scope of work for the Roma Flood Mitigation Project.

 

 

Consultation (internal/external):

Project team, GHD, key Council stakeholders, QRA, Member for Warrego Mr Howard Hobbs MP

Risk Assessment (Legal, Financial, Political etc.):

Statutory bases: Local Government Act 2009, Queensland Reconstruction Authority Act 2011, Sustainable Planning Act 2009

 

Policy Implications:

Nil

Financial Resource Implications:

The report is subject to funding approvals.    To follow is an extract from a recent business case for the project, showing the current status of funding approvals (source and value):

 

Funding Program

Status

Funding ($M)

Cumulative Funding ($M)

Queensland Government LGGSP Program*

Confirmed

2.72

2.72

South West Queensland Flood Mitigation Fund*

Confirmed

4.7

7.42

Queensland Government Royalties for the Regions Program*

Outcome Advice Anticipated March 2013

5

12.42

Maranoa Regional Council

25% Matching contribution for Royalties funding

1.25

13.67

Federal Government: Prime Minister announcement 28 February 2013**

Confirmed

7.0

20.67

Regional Development Australia Funding program**

Business case submitted 11 April, Outcome Advice July 2013

6.8

27.47

Confirmed from Maranoa Regional Council   $1.25M

State Government Funding Programs if all successful*      $12.42M

Federal Government Funding Programs**  $7M Approved  

(Separate RDAF Application Approval Pending $6.8M)

 

The latest cost estimates for the project, extracted from the recent business case, are summarised as follows:

 

 

It is important to note that the costs detailed in the table are likely to be revised (downwards) as information comes to hand on the further Stage 2 modelling, alternative strategies for land/property requirements and further consideration of construction contingencies.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

Nil

Report authorised by:

Michael Parker, Director - Infrastructure Services (Acting)  


Maranoa Regional Council

    

General Meeting -  13 March 2013

Officer Report

Meeting: General  13 March 2013

Date: 13 March 2013

Item Number: L.2

File Number: D13/9826

 

Subject Heading:                     Expressions of Interest - LGAQ Resource Communities Advisory Group

Classification:                                  Open Access  

Name of Applicant:                         N/A

Location:                                           N/A

Author & Officer’s Title:                 Julie Reitano, Chief Executive Officer

 

Executive Summary: 

The report seeks Council’s interest in nominating a representative to a new LGAQ Advisory Group established for Resource Communities.

 

 

Officer’s Recommendation: 

That Council consider nominating a potential member for the group.

 

 

Body of Report:

The LGAQ invites expressions of interest from experienced professionals and elected members with an interest and involvement in decision-making and management relating to resource community issues.

 

The Resource Communities Advisory Group (RCAG) will be established to assist the LGAQ in policy development and in determining advocacy priorities for LGAQ to consider pursuing on behalf of members.

 

LGAQ Advisory Groups generally consist of a balanced representation of Local Government Councillors, Local Government Officers and representatives of relevant professional associations.  The principal role of Advisory Groups is to facilitate the identification of issues to be considered, and ensure direct Local Government input into the policy development process.

 

Make-up of the Group

 

The Group will be made up of between 6 and 10 members representing:

 

·    A spread of geographical locations.

·    A range of Resource Community council size and capacity.

·    A mixture of elected members and council officers, and input from professional and industry bodies where appropriate.

·    Sound practice and expertise in resource community issues related policy.

 

Group Chair

The Chair will be drawn from the Group and will be established by consensus for a term of 12 months.

 

Meetings and Work of the Group

 

It is anticipated that the Group will be invited to meet for a whole day once per year in Brisbane.  Additional communication will be via online communication and collaboration tools, video conferencing, teleconferencing, written correspondence and email.

 

Expenses

 

Members of the Group will be required to cover their own travel and related expenses.  A small subsidy may be provided in exceptional cases at the discretion of LGAQ’s General Manager – Advocacy, Greg Hoffman.

 

Applications and Further Information

 

Full details are provided in the Terms of Reference and applicants are requested to submit the Nomination Form and a brief resume by 5 pm, Wednesday, 13 March 2013.

 

Consultation (internal/external):

Details of the group and Expression of Interest process were circulated via e-mail.    The following Councillors and officers names were submitted:

·    Mayor Robert Loughnan – Nominated by Cr Denton given his Portfolio relating to the Energy Sector.

·    Cr David Schefe – who expressed an interest in participating.

·    Ed Sims – Manager Major Projects, Economic Development & Tourism who currently coordinates Council’s responses to major project involvement in the region and their impacts.

·    Tony Klein – Director Community & Commercial Services.

Risk Assessment (Legal, Financial, Political etc.):

Nil.

Policy Implications:

This issue is already firmly on Council’s agenda.  It would likely assist Council in its current advocacy and impact minimisation efforts.

Financial Resource Implications:

Travel costs would be minor given that the meeting in Brisbane for a whole day is only proposed to occur once a year with the rest of the work occurring remotely.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.1(a) To proactively identify and encourage actions which facilitate the sustainable development of the regional economy.

Supporting Documentation:

Nil

Report authorised by:

Julie Reitano, Chief Executive Officer