Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 13 March 2013 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Cr. D J Schefe, Chief Executive Officer – Julie Reitano, Coordinator – Corporate Communications – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

Director Community & Commercial Services – Tony Klein, (Acting) Director Infrastructure Services – Michael Parker, Director Development, Facilities & Environmental Services – Rob Hayward, Manager - Major Projects, Economic Development & Tourism - Ed Sims, Project Manager Flood Mitigation Projects -  Ross Drabble, Coordinator Rates - Dana Harrison.

 

GUESTS

 

John Postlethwaite from GHD.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.08am.

 

APOLOGIES   

 

There were no apologies for the meeting.

 

Confirmation of Minutes

 

Resolution No. GM/03.2013/01

Moved Cr Price                                                             Seconded Cr Newman  

 

That the minutes of the General Meeting (3-27.02.13) held on 27 February 2013 be confirmed to include an amendment to wording of Resolution Number GM/02.2013.37, to state-

 

That Council name the roads identified in the attached maps “Oxley Street” (currently signed as “Warbuton Street”),  and the second identified unnamed road “Bristol Street.”

 

This reference is found on page 5 of the minutes and pertains to Item 13.1 – “Naming of Unnamed Roads.”

 

CARRIED                                                                                                                      9/0

  

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Office of the CEO & Organisational Services

 

Item Number:                                   10.1

File Number: D13/8936

Subject Heading:                          Consideration of Elected Member Attendance at conferences

Location:                                          Rockhampton, Toowoomba & Canberra

Author and Officer’s Title:                Kelly Rogers, Coordinator - Elected Members & Community Engagement

Executive Summary: 

Formalisation of Elected Member attendance at conferences and meetings as part of advocacy activities and/or enhancing strategy and policy development for Maranoa Regional Council.

 

 

Resolution No. GM/03.2013/02

Moved Cr O'Neil                                                            Seconded Cr Wason  

That Council:

 

1.   Endorse the attendance of Cr. Wendy Newman at the “Infrastructure & Energy Summit” in Toowoomba on 6 – 8 March 2013;

 

2.   Approve the attendance of Cr. Peter Flynn at the “Making FIFO Work in Regional Communities” Conference in Rockhampton on 25 – 26 March, 2013;

 

3.   Approve Cr. Peter Flynn to join the Mayor and Cr O’Neil in travelling to Canberra on 19 & 20 March 2013, to meet with Federal Senators and Representatives to seek additional financial support for flood mitigation in Roma, Mitchell and Amby.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

 

 

 

Community & Commercial Services

 

Item Number:                                   11.1

File Number: D13/7196

Subject Heading:                          Regional Arts Development Fund (RADF)   Annual Bid 2013-2014

Author and Officer’s Title:                Susan (Sue) Sands, Coordinator - Grants (Council & Community)

Executive Summary: 

The Regional Arts Development Fund (RADF) is an annual application submitted by Council to Arts Queensland for funds to support the local RADF program.  Applications for the 2013-14 RADF bid close 31 March 2013.

 

Resolution No. GM/03.2013/03

Moved Cr Newman                                                       Seconded Cr Chambers  

That Council:

 

1.   Approve the amount of $30,000 for the Regional Arts Development Fund (RADF) bid for 2013-14 to be submitted to Arts Queensland; and

 

2.   Approve in-principle for the allocation of $12,857 from the 2013-14 Council Budget as Council’s contribution towards the 2013-14 RADF Program.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Grants (Council & Community)

 

Item Number:                                   11.2

File Number: D13/7573

Subject Heading:                          Naming of Mitchell Multi Purpose Health Service Extension Building

Location:                                          Mitchell

Author and Officer’s Title:                Tony Klein, Director - Community & Commercial Services

Executive Summary: 

With the imminent completion of the Mitchell Multi Purpose Health Service (MPHS) project, Council was requested to consider possible names for the extension to be put forward to the Minister for Health (State) for his consideration in addition to the MRVASC suggestions.

 

Resolution No. GM/03.2013/04

Moved Cr Price                                                             Seconded Cr Chambers  

That:

 

1.    In addition to the suggestions put forward by the MRVASC for the naming of the Mitchell Multi Purpose Health Service Extension Building, Council submit the following suggestions in order of priority – 1) Maranoa Place  2) Maranoa Village & 3) Maranoa Wing;

 

2.    The suggested names  reflect Council’s historic association with the soon to be decommissioned Maranoa Retirement Village; and

 

3.    Council submit the full listing of suggested names, inclusive of those put forward by the MRVASC for the Minister’s consideration.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Director - Community & Commercial Services

 


 

Infrastructure Services

 

Item Number:                                   12.1

File Number: D13/8517

Subject Heading:                          Flood Mitigation Infrastructure Asset   Management and Operation Plan

Author and Officer’s Title:                Kym Downey,  Manager - Infrastructure Planning & Design

Executive Summary: 

The reporting requirements for the Regional Development Australia Fund (RDAF) funding for the Roma Flood Mitigation Project – Levee Construction project requires that Council demonstrate that the outcomes of the project will be retained in its original condition for a period of five years.

 

 

Resolution No. GM/03.2013/05

Moved Cr Newman                                                       Seconded Cr O'Neil  

 

That subject to funding being approved for construction of the levee embankment in Roma:

 

1.        Council fund all costs associated with operating and maintaining the infrastructure to its original condition for a period of five years following completion of construction.

 

2.        On completion of the construction, Council’s Asset Management Plans be amended to include a Flood Mitigation asset class.  Further, that the plan for this asset class include details of the operational needs of the infrastructure, a strategy for ongoing management and details of requirements to maintain the viability of the infrastructure. Financial projections of costs associated with operating and maintaining the infrastructure are to be included.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

 Manager - Infrastructure Planning & Design

 


 

Item Number:                                   12.2

File Number: D13/8695

Subject Heading:                          Capital Project - Public Toilets at Injune Truck Stop

Author and Officer’s Title:                Kym Downey,  Manager - Infrastructure Planning & Design

Executive Summary: 

Council has received advice that the lack of facilities at the Injune Truckstop is resulting in health and lifestyle issues.

 

Resolution No. GM/03.2013/06

Moved Cr Schefe                                                          Seconded Cr O'Neil  

 

That Council:

 

1.     Consider the capital outlay to install toilets as part of the  2013/14 budget deliberations; and

 

2.     In the interim,  as a priority, investigate all options in the provision of an amenity block, including the undertaking of further discussion with the  Main Roads Department  seeking a co-contribution arrangement in funding the preferred option should this matter be progressed by Council.

 

CARRIED                                                                                                                      8/1

 

Responsible Officer

 Manager - Infrastructure Planning & Design

 

 

 

Development, Facilities & Environmental Services

 

Item Number:                                   13.1

File Number: D13/8132

Subject Heading:                          Temporary Replacement of Absent Local Disaster Management Group Members

Author and Officer’s Title:                Sarah Kettle, Support Officer - Local Disaster Coordinator

Executive Summary: 

Two of Council’s Local Disaster Management Group (LDMG) members will be away in August and potentially on an unplanned basis from time to time;  as such replacements are needed for their roles in the group.

 

Resolution No. GM/03.2013/07

Moved Cr O'Neil                                                            Seconded Cr Wason  

That:

 

1.     Cr. Price cover Cr Wason’s role as Deputy Chair of LDMG and Cr. Flynn substitute for Cr O’Neil as Deputy Chair of LDMG/Chairperson of Local Emergency Coordination Committee (LECC);

 

2.     Substitutions in the absence of the designated Deputy Chair of LDMG (Cr. Wason), and Deputy Chair of LDMG/Chairperson of Local Emergency Coordination Committee (LECC) (Cr. O’Neil), be incorporated into the Disaster Management Plan;

 

3.     All Elected Members be trained to fulfil the required roles in the event of planned and unplanned  absenteeism.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Support Officer - Local Disaster Coordinator

 

 

Item Number:                                   13.2

File Number: D13/8594

Subject Heading:                          Material Change of Use – Accommodation Units" (6 dwelling units) File: 2012/18326

Location:                                          20 Queen Street, Roma Qld 4455 (Lot 10 on RP4448)

Applicant:                                         P.A. & D.S. Burns C/- Murray & Associates (Qld) Pty Ltd PO Box 246, Nambour Qld 4560

Author and Officer’s Title:                Danielle Pearn, Coordinator - Planning

Executive Summary:

The application seeks a Development Permit for a Material Change of Use – Accommodation Units (6 dwelling units) on land at 20 Queen Street, Roma QLD 4455 and described as Lot 10 on RP4448.

 

The proposed development is consistent with the Roma Town Planning Scheme 2006 including the DEOs and Rural Zone Code.

 

 

Resolution No. GM/03.2013/08

Moved Cr Schefe                                                          Seconded Cr Wason  

That Council approve the Development Permit for a Material Change of Use – Accommodation Units (6 dwelling units) on land at 20 Queen Stree, Roma QLD 4455 and described as Lot 10 on RP4448 subject to the following conditions:

 

Preamble

 

1.       Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

Complete and Maintain

 

1.       Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.       Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.       Maintain the approved development being Material Change of Use (Accommodation Units – 6 dwelling units) in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

12-801 A-100 Rev B

Site Plan

11/07/12

12-801 A-101 Rev B

Proposed Unit Plan

11/07/12

12-801 A-102 Rev B

Proposed Elevations

11/07/12

12-801 A-103 Rev B

Proposed Elevations

11/07/12

ED 12164 DA-01 Issue A

Development Application Landscape Concept Plan

17/09/12

SC-3743 Rev A

Site Based Stormwater Management Plan

12/09/12

CMDG-R-041 Rev B

Residential Driveway Slab and Tracks

07/2011

SC-3743

Site Based Stormwater Management Plan for P.A. & D.S. Burns Proposed Unit Dwellings at 20 Queen Street, Roma

09/2012

CMDG D5

Capricorn Municipal Development Guidelines – Stormwater Drainage Design D5 Design Guidelines

03/2012

CMDG D11

Capricorn Municipal Development Guidelines – Water Reticulation D11 Design Guidelines

10/2007

CMDG D12

Capricorn Municipal Development Guidelines – Sewerage Reticulation D12 Design Guidelines

10/2007

 

Latest versions

 

4.       Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

5.       Stormwater collection and disposal is to comply with the Queensland Urban Drainage Manual (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation), and CMDG Design Guidelines D-5 ‘Stormwater Drainage Design’.

 

6.       Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

7.       Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

8.       There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

 

9.       The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

10.     The stormwater disposal system must be in accordance with the approved Site Based Stormwater Management Plan prepared by Empire Engineering (No. SC-3743, Rev A, dated 12 September 2012).  The proposed 20m2 detention basin is to be limited to a depth of 0.3 metres, to avoid the requirement for fencing around the perimeter.

 

Erosion Control

 

11.     All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7.   

 

12.     If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

13.     Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

14.     Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council. 

 

Services Provisions

 

15.     The development is to be connected to Council’s reticulated sewerage disposal system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3) and the CMDG Design Guideline - D12 ‘Sewerage Reticulation’, at no cost to Council.

 

16.     The development is to be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3) and the CMDG Design Guideline – D11 ‘Water Reticulation’, at no cost to Council.

 

17.     The development must be connected to an electricity reticulation service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

18.     If the development is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).

 

19.     All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the Capricorn Municipal Development Guidelines (CMDG) where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

20.     Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

21.     All sewerage mains and associated infrastructure located within the allotment boundaries, must be contained within a three metre wide registered easement.

 

Access, Roads, Landscaping and Lighting

 

22.     The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

23.     All windows and balconies overlooking adjoining neighbouring properties will be appropriately screened with external treatment (i.e. slats) to reduce light to 50% of maximum visibility.

 

24.     Vehicle crossover from Queen Street is to be constructed in accordance with drawing CMDG-R-041 Rev B - Residential Driveway Slab and Tracks, dated 07/2011.

 

25.     Vehicle crossover must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

 

26.     Vehicle manoeuvring areas must be provided on-site to allow vehicles to exit designated car parking spaces and exit the site in a forward direction.

 

27.     Provide a total of nine car parking spaces on the site in accordance with the approved plans. 

 

28.     All car parking spaces and driveway areas are to be sealed with an approved impervious surface.  Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal. 

 

29.     The existing kerb and channel at the laneway to the rear of the site is to be extended for the full length of the property boundary and connected to the kerb in Timbury Street.  The profile of the kerb and channel shall be in accordance with drawing CMDG-R-041 Rev B, dated 07/2011 - Type 1 Barrier Kerb and Channel, and is to include a constructed crossover.

 

30.     Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

 

31.     Landscaping must be provided in accordance with the approved plan, ED 12164 DA-01 Issue A, dated 17 September 2012, Development Application Landscape Concept Plan.

 

32.     Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.

 

33.     Ground covers should fully cover vegetated areas within 1 year of planting.

 

Avoiding Nuisance

 

34.     Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

35.     All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

36.     A 1.8 metre high acoustic fence must be provided along the full length of the rear (south-west) and side (north-west and south-east) boundaries of the site, in accordance with approved plan 12-801 A-100 Rev B, dated 11 July 2012, Site Plan.

 

37.     Any air conditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

38.     During the establishment of the approved development, no nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

No Cost to Council

 

39.     The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

40.     Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

41.     All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

42.     All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to occupation of the dwelling units.

 

Rubbish Collection

 

43.     At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

44.     All bins shall be shielded from the view of travelling public and neighbours.

 

Use

 

45.     All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

46.     The developer is to notify Council upon completion of the conditions of approval and prior to occupation of the dwelling units.

 

47.     All necessary utilities and services must be connected and operational prior to the commencement of the approved use and maintained in good order after the use commences.

 

Infrastructure Charges Payable

 

48.     An infrastructure contribution, in accordance with Council’s adopted Priority infrastructure Plan, of $105,000.00 is payable to the Council. The stated charge is to be paid prior to commencement of construction.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Planning

 

 

Item Number:                                   13.3

File Number: D13/9087

Subject Heading:                          Darling Downs Regional Plan – Town Protection Areas

Author and Officer’s Title:                Robert Hayward, Director- Development, Facilities &   Environmental Services

Executive Summary: 

As part of the development of the Darling Downs Regional Plan, the Queensland Government is looking to adequately protect communities from encroachment of inappropriate resource activities via Town Protection Areas (2km exclusion zone).

 

Discussion:

Cr. Schefe enquired on the treatment of localities such as Orange Hill and Hodgson.  The Director of Development, Facilities and Environmental Services advised they would be included as part of the updated Strategic Plan, under the Draft Planning Scheme when reviewed.

 

Resolution No. GM/03.2013/09

Moved Cr Denton                                                          Seconded Cr Flynn  

That Council endorse the correspondence sent to the Department of State Development, Infrastructure and Planning regarding the proposed Town Protection Areas for the Darling Down Regional Plan.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Director- Development, Facilities & Environmental Services

  

COUNCILLOR BUSINESS

 

Item Number:                                   22.1

File Number: D13/9277

Subject Heading:                          Sponsorship request- 2013 Angel Flight Outback Trailblazer

Location:                                          Mitchell

Applicant:                                         Angel Flight Outback Trailblazer

Author and Councillor’s Title:           Cr. Robert Loughnan

Councillor’s Recommendation:

Council gave consideration to sponsoring the 2013 Angel Flight Outback Trailblazer through sponsorship of the official start breakfast on 6 October 2013, in Mitchell, to the value of $2,080.

 

Resolution No. GM/03.2013/10

Moved Cr Denton                                                          Seconded Cr Newman  

That Council sponsor the 2013 Angel Flight Outback Trailblazer official start breakfast on 6 October 2013, in Mitchell to the value of $2,080.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator – Elected Members & Community Engagement

 

LATE ITEM

 

Item Number:                                   L.2

File Number: D13/9826

Subject Heading:                          Expressions of Interest - LGAQ Resource Communities Advisory Group

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

Executive Summary: 

The report sought Council’s interest in nominating a representative to a new LGAQ Advisory Group established for Resource Communities.

 

Discussion:

A number of nominations were put forward for consideration on the advisory group as stated below.  At that time Council determined that the matter should lay on the table for consideration at a later point during the meeting, and no vote was taken on the motion at that time.

 

Moved Cr Denton                                                          Seconded Cr O’Neil

That Council nominates the Mayor, Cr. David Schefe and Manager Major Projects, Economic Development & Tourism – Ed Sims for consideration as respresentatives to the Resource Communities Advisory Group (RCAG).

NO VOTE TAKEN

 

 

Subject Heading:  suspension of standing orders

Council adjourned for morning tea at 10.05am.

 

Subject Heading:  resumption of standing orders

Council resumed the meeting at 10.38am.

 

 

CONFIDENTIAL ITEMS

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (d)      rating concessions;

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (e)      contracts proposed to be made by it;

 

 

Resolution No. GM/03.2013/11

Moved Cr O'Neil                                                            Seconded Cr Chambers

 

That Council close the meeting to the public at 11.39am.

 

CARRIED                                                                                                                      9/0

 

 

Cr. O’Neil left the Chamber at 11.56am.

Cr. O’Neil entered the Chamber at 11.59am.

 

Cr. O’Neil left the Chamber at 12.25pm.

Cr. O’Neil entered the Chamber at 12.26pm.

 

Cr. Flynn left the Chamber at 12.27pm.

Cr. Flynn entered the Chamber at 12.31pm.

 

 

Subject Heading:  suspension of standing orders

Council adjourned for lunch at 12.55am.

 

Subject Heading:  resumption of standing orders

Council resumed the meeting at 1.31pm.

 

 

Cr. O’Neil declared a potential perceived ‘Conflict of Interest’ in Item “C.6 – Sale of 29A Bowen Street Property” – Update due to a family member owning a local Real-estate Agency, and left the Chamber at 1.42pm, taking no further part in discussion on the item.

 

At cessation of discussion on item “C.6 – Sale of 29A Bowen Street Property”  Cr. O’Neil entered the Chamber at 1.53pm.

 

Cr. O’Neil left the Chamber at 2.21pm.

Cr. O’Neil entered the Chamber at 2.21pm.

 

 

Subject Heading:  suspension of standing orders

Council adjourned the meeting for a brief recess at 2.23pm.

 

Subject Heading:  resumption of standing orders

Council resumed the meeting at 2.31pm.

 

Resolution No. GM/03.2013/12

Moved Cr O'Neil                                                            Seconded Cr Wason

 

That Council open the meeting to the public at 3.02pm.

 

CARRIED                                                                                                                      9/0

 

 

 

Item Number:                                   L.2

File Number: D13/9826

Subject Heading:                          Expressions of Interest - LGAQ Resource Communities Advisory Group

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

Executive Summary: 

The report sought Council’s interest in nominating a representative to a new LGAQ Advisory Group established for Resource Communities.

 

Resolution No. GM/03.2013/13

Moved Cr Denton                                                          Seconded Cr O'Neil  

That Council nominates the Mayor, Cr. David Schefe and Manager – Major Projects, Economic Development & Tourism – Ed Sims for consideration as representatives to the Resource Communities Advisory Group (RCAG).

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Chief Executive Officer

 

Cr. Flynn left the Chamber at 3.06pm.

Cr. Flynn entered the Chamber at 3.07pm.

 

 

Item Number:                                   C.1

File Number: D13/7516

Subject Heading:                          Multiple Vacant Water and Sewerage Charges on Rates Assessments

Author and Officer’s Title:                Dana Harrison, Coordinator - Rates

Executive Summary: 

For the 2012/2013 financial year, Council has corrected how vacant water and vacant sewerage rates are charged.  There has been feedback from the affected ratepayers in response to these charges.

 

Resolution No. GM/03.2013/14

Moved Cr Chambers                                                     Seconded Cr Price  

 

That Council grant a rebate under section 120 (1) (c) for vacant water and vacant sewerage charges for the 2012/2013 period where dwellings have been constructed over allotment boundaries or the vacant land is incapable of further development or improvement (subject to evidence satisfactory to the Coordinator - Rates).  Further that Council consider revising the wording for the 2013/2014 Revenue Statement.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Rates

 

 

 

Item Number:                                   C.4

File Number: D13/8897

Subject Heading:                          Proposed Rates Payment Arrangement

Location:                                          Noorindoo

Author and Officer’s Title:                Dana Harrison, Coordinator - Rates

Executive Summary: 

Correspondence has been received from the applicant with a proposed payment plan for outstanding rates.

 

Resolution No. GM/03.2013/15

Moved Cr Denton                                                          Seconded Cr O'Neil  

That Council accept the applicant’s proposed payment plan and approve the write off of $5,886.66 given the circumstances.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Rates

 

 

Item Number:                                   C.5

File Number: D13/8932

Subject Heading:                          Roma Quarry Business Review

Author and Officer’s Title:                Tony Klein, Director - Community & Commercial Services

Executive Summary: 

The Queensland Treasury Corporation has recently undertaken a review of the operation of the Roma Quarry and made a number of recommendations to improve its efficiency.

 

Resolution No. GM/03.2013/16

Moved Cr Schefe                                                          Seconded Cr Wason  

That Council receive the Queensland Treasury Corporation’s Maranoa Regional Council Quarry Business Review report and endorse the various recommended changes to the financial management systems and operations of the Roma Quarry.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Director - Community & Commercial Services

 

 

Item Number:                                   C.3

File Number: D13/8711

Subject Heading:                          Large Accommodation Camps

Location:                                          Warrego Highway - Lot 6 on RP 227971 and Lot 53 on SP 217817

Applicant:                                         Surat Junction Pty Ltd and Roma 2 Pty Ltd

Author and Officer’s Title:                Dana Harrison, Coordinator - Rates

Executive Summary: 

Correspondence was been received from Surat Junction Pty Ltd regarding the increase in rates due to the new categorisation for Large Accommodation Camps.  Representations from Roma 2 Pty Ltd and Santos have also been made in regard to the rates categorisation of Large Accommodation Camps.

 

Resolution No. GM/03.2013/17

Moved Cr Price                                                             Seconded Cr Flynn  

That Council grant Surat Junction Pty Ltd and Roma 2 Pty Ltd a rebate under section 120(1)(c) of the Local Government Regulation 2012 for the period prior to the final building certificate being issued (Footings).  The rebate will equate to the difference of rating category Large Accommodation Camps C and rating category Commercial/Industrial.  Further that Council consider rewording the Large Accommodation Camps category description for the 2013/2014 Revenue Statement to omit the words “or approved for the use of a large accommodation work camp”.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Rates

 

 

Cr. O’Neil declared a potential perceived ‘Conflict of Interest’ in the following item due to a family member owning local Real-estate Agency, and left the Chamber at 3.25pm, taking no further part in discussion or debate on the item.

 

Item Number:                                   21.6

File Number: D13/8934

Subject Heading:                          Sale of 29A Bowen Street Property - Update

Location:                                          Roma

Author and Officer’s Title:                Tony Klein, Director - Community & Commercial Services

Executive Summary: 

At its meeting of 23 January 2013, Council resolved that a follow-up report be developed and presented to Council regarding the sale of 29A Bowen Street Roma (site of the Roma Neighbourhood Centre).

 

Resolution No. GM/03.2013/18

Moved Cr Chambers                                                     Seconded Cr Newman  

That Council receive and note the officer’s report as presented.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Director - Community & Commercial Services

 

At cessation of discussion on the abovementioned item, Cr. O’Neil entered the Chamber at 3.27pm.

 

Item Number:                                   C.7

File Number: D13/7831

Subject Heading:                          NDRRA Tender Recomendation 13 - 22

Location:                                          South West Region

Author and Officer’s Title:                Francesco (Frank) Nastasi, Specialist – Senior Engineer

Executive Summary: 

This contract is for the restoration of flood damaged roads and associated infrastructure in the South West Region of Maranoa Regional Council.

 

Tender invitations were forwarded to all six contractors on the MRC elected panel with FK Gardner & Sons Pty Ltd (FKG), Civil Contractors (Aust) Pty Ltd,  NJ Contracting Pty Ltd and G & R Brown & Sons sending back proposals. These submissions have been reviewed.

 

Resolution No. GM/03.2013/19

Moved Cr Wason                                                          Seconded Cr Newman  

 

That Council award the contract to FKG Contracting for the sum of $3,496,561.60 + GST.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist – Senior Engineer

 

 

 

Item Number:                                   21.2

File Number: D13/8114

Subject Heading:                          Proposed Airport Accommodation Village

Author and Officer’s Title:                Edward Sims, Manager - Major Projects, Economic Development & Tourism

Executive Summary: 

Roma Airport Accommodation Village tenderer Resource Connect requested Council  sign off on Council’s “Agreement to Lease” in order to submit a Development Application for the project.   This report sought Council’s consideration of authorising the Chief Executive Officer to sign off as requested.

 

Resolution No. GM/03.2013/20

Moved Cr Newman                                                       Seconded Cr Denton  

That Council authorise the Chief Executive Officer to sign an “Agreement to Lease” with Resource Connect as the next step in the Roma Airport Accommodation Village project.  

 

CARRIED                                                                                                                      5/4

 

Responsible Officer

Manager - Major Projects, Economic Development & Tourism

 


 

Item Number:                                   LC.2

File Number: D13/9564

Subject Heading:                          Expression of Interest 13.30 - Trial Composting Operation at Roma Waste Facility

Location:                                          Roma Waste Facility

Author and Officer’s Title:                Margaret Milla, Coordinator - Waste

Executive Summary: 

Council received a 6 month proposal to conduct composting at the Roma Waste Facility.  Council resolved to call for Expressions of Interest (EOI) to conduct a composting trial at the Roma waste facility.  Applications were open for 3 weeks.

 

Resolution No. GM/03.2013/21

Moved Cr Wason                                                          Seconded Cr O'Neil  

That Council accept the proposal from Nugrow Regional Pty Ltd  to conduct a composting trial for 6 months.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Waste

 

Subject Heading:  suspension of standing orders

Council adjourned the meeting for a brief recess at 3.42pm.

 

Subject Heading:  resumption of standing orders

Council resumed the meeting at 3.47pm.

 

 

 

Council sought advice from the Department of Local Government concerning a potential or perceived Conflict of Interest for a number of Councillors in voting on the belowmentioned item.  Advice received from the Department indicated that no conflict would apply.  Upon receipt of this advice all present remained for discussion and voting on the matter.

 

Item Number:                                   LC.1

File Number: D13/9011

Subject Heading:                          Roma Flood Mitigation Project: Stage 1 Levee, Declared Project and Community Consultation

Location:                                          Roma Town

Author and Officer’s Title:                Ross Drabble, Project Manager - Flood Mitigation Projects

Executive Summary: 

Maranoa Regional Council (MRC) is well placed to resolve to proceed with Stage 1 of the Roma Flood Mitigation Project and provide a high level of flood mitigation relief to the Roma township before the commencement of the next wet season. It would be prudent for MRC to have State powers available through the Queensland Reconstruction Authority Act 2011 to assist in the timely delivery of the project. Therefore, the Officer’s Report seeks a Council resolution to have the Roma Flood Mitigation project a “declared project”.

 

 

 

 

Resolution No. GM/03.2013/22

Moved Cr Chambers                                                     Seconded Cr Price  

Pending project funding acceptable to Council (to enable the construction of the Stage 1 levee embankment of the Roma Flood Mitigation Project to proceed), Council resolves:

 

1.    To adopt the alignment of the levee embankment for Stage 1 as recommended by GHD, permitting the alignment to be amended with Council’s approval:

 

a)    to take account of recommendations made by tenderers for the design and construction of the works (including ‘value engineering’ recommendations);

 

b)    to take account of other requests and recommendations which may be determined appropriate by Council or made by Council’s advisors (including GHD) or by the Queensland Reconstruction Authority, the State or other State agency;

 

c)   for other reasons, including related to native title, cultural heritage or environmental considerations, or

 

c)    for other reasons Council may at any time determine in its opinion to be in the best interests of the Roma community.

 

2.    To continue to consider hydraulic modelling and engineering solutions and business cases for further flood mitigation options in Roma, including further levee embankments (including those described as Stage 1A and Stage 2 investigation area presently under GHD’s consideration) and other possible flood mitigation options;

 

3.    To  request from the Queensland Reconstruction Authority that:

 

a)    it works towards the Stages referred to in points 1 and 2 above being declared a ‘declared project’ in accordance with section 42 of the Queensland Reconstruction Authority Act 2011 (Roma Flood Mitigation Project);

 

b)   it recommends on its declaration that the Roma Flood Mitigation Project be declared a critical infrastructure project in accordance with section 45 of the Queensland Reconstruction Authority Act 2011; and

 

c)   it agrees to the further use of its powers in consultation with Council under the Queensland Reconstruction Authoriy Act 2011 as may be required to support the Roma Flood Mitigation Project.

 

4.    To initiate general community information sessions within the next two (2) weeks and continue until the end of May, providing residents with the opportunity to view material about the revised levee bank alignment and the rationale for the changes to the initial concept in 2012;

 

5.   To engage the consultants prior to the community information sessions, to reconfirm the database to ensure details are accurate at the time of publishing;

 

6.   To request that Council’s Project Manager or nominated delegate make contact (by way of letter and telephone call) with parties whose properties will be affected by the levee.  Further that contact be made with property owners whose properties will form part of the Stage 2 considerations and they be advised of Council’s intentions for that stage and they be invited to be part of the upcoming discussions;

 

7.   To continue the drainage works presently underway including the prioritised clearing of Bungil Creek in conjunction with the Roma flood mitigation project, the latter commencing  on 18 March, 2013.  

CARRIED                                                                                                                      9/0

 

Responsible Officer

Project Manager - Flood Mitigation Projects

 

 

Item Number:                                   LC.1

File Number: D13/8967

Subject Heading:                          Roma Flood Mitigation Project: Acquisition Strategy for Land/Easements/Other to Permit Required Construction Works Associated with the Project

Location:                                          Roma Town

Author and Officer’s Title:                Ross Drabble, Project Manager - Flood Mitigation        Projects

Executive Summary: 

Acquisition of land/easements/other is a critical path activity for the project. The supporting document to the Officer’s Report describes the options for Council to acquire the necessary title to or appropriate interest in the land associated with the project. A successfully negotiated outcome with the property owner is the preferred and proposed starting strategy. However, if this is unlikely to be successful an early implementation of a compulsory acquisition strategy may be necessary. 

 

Resolution No. GM/03.2013/23

Moved Cr O'Neil                                                            Seconded Cr Schefe  

That Council delegate to the CEO under s 257 of the Local Government Act 2009 to acquire all necessary title to, or appropriate interest in, land associated with, related to, or prudent or necessary for the construction of the levee embankment known as Stage 1 (or its impact) and for other flood mitigation alternatives presently being considered by Council:

 

a)   in the shortest possible time frame;

b)   on terms that are in the best interests of the broader community;

c)   where appropriate activating the QRA’s powers under the Queensland Reconstruction Authority Act 2011.

 

Noting that the CEO may further delegate to the Project Manager or nominated position within Council under s 259 of the Local Government Act 2009.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Project Manager - Flood Mitigation Projects

 

 

Item Number:                                   LC.3

File Number: D13/8951

Subject Heading:                          Roma Flood Mitigation Project: Expressions of Interest (EOI) for Design and Construction Contractors

Location:                                          Roma Town

Author and Officer’s Title:                Ross Drabble, Project Manager - Flood Mitigation Projects

Executive Summary: 

The infrastructure works for the Roma Flood Mitigation Project will be procured from the private sector. The Expression of Interest (EOI) process is the first step in the selection of a suitable designer and contractor to perform the works. This Officer Report outlines the governance around the EOI process, the criteria used by the evaluation panel to select a shortlist of respondents, and a recommended shortlist of companies.

 

Resolution No. GM/03.2013/24

Moved Cr Price                                                             Seconded Cr Chambers  

That Council shortlist the following respondents to Council’s advertised request for Expressions of Interest and from who tenders will, in due course, be invited for the design and construction of a levee embankment for Stage and possibly, at Council’s election, for Stage 2:

 

·         FK Gardner & Sons Pty Ltd (designer – AECOM);

·         Ostwald Bros Pty Ltd (designer – SMEC);

·         Civil Mining & Construction Pty Ltd (designers – Aurecon, Royal HaskoningDHV);and

·         Golding Contractors Pty Ltd (designer – ARUP),

 

So as to enable the design and construction of a levee embankment and progress of the Flood Mitigation Project, to endeavour to mitigate against the extent of damage experienced in any future flood event in Roma, to be commenced as soon as possible.

 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Project Manager - Flood Mitigation Projects

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 4.00pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 27 March 2013, at Roma Administration Centre.

 

 

 

 

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Mayor.                                                                  Date.