Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 27 March 2013 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Cr. D J Schefe, Chief Executive Officer – Julie Reitano, Coordinator – Corporate Communications – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

Director Community & Commercial Services – Tony Klein, (Acting) Director Infrastructure Services – Michael Parker, Manager Customer Service Facilitation – Samantha Thrupp, Coordinator Planning – Danielle Pearn, Specialist Development Engineer – Ruth Golden.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.06am.

 

APOLOGIES   

 

There were no apologies for the meeting.

 

Confirmation of Minutes

 

Resolution No. GM/03.2013/25

Moved Cr Denton                                                          Seconded Cr Newman  

 

That the minutes of the General Meeting (4-13.03.13) held on 13 March 2013 be confirmed.

 

CARRIED                                                                                                                      9/0

  

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.


 

Business

 

Office of the CEO & Organisational Services

 

Item Number:                                   10.1

File Number: D13/11033

Subject Heading:                          Financial Sustainability Report for the period to 28 February 2013

Author and Officer’s Title:                Alan Marchant, Manager - Financial Operations

Executive Summary: 

The Financial Sustainability Report for the period to 28 February 2013 together with a summary of Council’s actual performance at sub program level against Council’s approved budget (as amended in December Review) was presented for Council’s consideration.

 

Discussion:

Cr. Price commended staff on production of a well written and concise financial report.

 

Resolution No. GM/03.2013/26

Moved Cr Price                                                             Seconded Cr Chambers  

That the progressive Financial Statements for the period to 28 February 2013, as included in the Financial Sustainability Report,  be received subject to audit.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Financial Operations

 

 

Community & Commercial Services

 

Item Number:                                   11.1

File Number: D13/9984

Subject Heading:                          Addition of HCI Bike Blender Smoothie to Maranoa Regional Council  fees and Charges Register

Author and Officer’s Title:                Melissa Wathen, Manager- Social Services

Executive Summary: 

The Healthy Communities Initiative (HCI) promotes health and wellbeing within the Maranoa Region as per the funding agreement. The Bike Blender is a fun interactive way to demonstrate both good nutrition and physical activity. To purchase the produce required to promote this health initiative a cost needs to be applied to the individual sale of smoothies. As per Council’s policies, this fee needs to be reflected in the fees and charges register.

 

Resolution No. GM/03.2013/27

Moved Cr Schefe                                                          Seconded Cr Denton  

That Council endorse the inclusion of a $2.00 fee per drink (including GST) for hire of the HCI Bike Blender Smoothie in Maranoa Regional Council’s Fees and Charges Register.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager- Social Services

 

 

 

 

Item Number:                                   11.2

File Number: D13/10810

Subject Heading:                          Libraries Grant Programs

Location:                                          Regional

Author and Officer’s Title:                Jacqueline Burns, Coordinator - Libraries, Arts & Culture

Executive Summary: 

Maranoa Regional Council is eligible to submit projects for funding under the State Library of Queensland Vision 17 Grants Program (Creative Community Spaces) and the Opal Grants (Wi-Fi in Libraries).  Applications close 29 March 2013.

 

The following projects are eligible and have been identified in consultation with Maranoa Library Staff and the State Library of Queensland.

Creative Community Spaces

-     Roma Library: Upgrade of Courtyard space with an interactive and educational Children’s Space and Youth Cafe

-     Surat Library: Upgrade interactive/educational Children’s Space and     Youth Cafe

-     Mitchell Library: Upgrade interactive/educational Children’s Space and Youth Cafe

OPAL Grants – Wi-Fi in Libraries

-     Free Wi-Fi for libraries in Roma, Surat, Mitchell, Injune, Yuleba and Wallumbilla

 

Discussion:

The Director Community & Commercial Services advised Council that officers would not be in a position to progress the application by the required due date for this round of funding under the program

 

Resolution No. GM/03.2013/28

Moved Cr O'Neil                                                            Seconded Cr Newman  

That Council receive and note the officer’s report, accepting withdrawal of the report based on advice received from the Director Community & Commercial Services.  

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Libraries, Arts & Culture

 

 

Infrastructure Services

 

Item Number:                                   12.1

File Number: D13/9603

Subject Heading:                          Amendments to Council's Interim Grids and Gates Policy

Author and Officer’s Title:                Peter Weallans, Manager -  Infrastructure Contracts & Engineering Services

Executive Summary: 

Council at its General Meeting on 28 November 2012 adopted an Interim Grids and Gates Policy.  Over the Christmas/New Year period, Council staff undertook a compliance audit of all gates and grids within the Region.

 

The purpose of this report was to recommend:-

1)   Amendments to the interim grid policy in order to streamline the process of approvals for the licensing of grids and gates.

2)   The initiation of a course of action for Council to address the findings of the compliance audit.

 

Discussion:

Council determined that the matter should be further reviewed by full Council at an upcoming Workshop.

 

Resolution No. GM/03.2013/29

Moved Cr Price                                                             Seconded Cr O'Neil  

That the matter lay on the table for further consideration at a future General Meeting, following further discussion at a Council Workshop on 3 April 2013.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager -  Infrastructure Contracts & Engineering Services

 

 

Item Number:                                   12.2

File Number: D13/9609

Subject Heading:                          Capital Project: Property Access Road off Burtons Road

Author and Officer’s Title:                Kym Downey,  Manager - Infrastructure Planning & Design

Executive Summary: 

Council  received requests from two (2) property owners for maintenance and improvement works on a property access road off Burtons Road.

 

Resolution No. GM/03.2013/30

Moved Cr Chambers                                                     Seconded Cr Denton  

 

That:-

 

1.     Council not approve the received requests, as Council currently provides both property owners direct access to Burtons Road.  Should either of the property owners wish to carry out any further works on an alternative access, these would be undertaken at full cost to the applicant.

 

2.   The Chief Executive Officer make contact with the the Department of Transport and Main Roads to clarify the designated School Bus Route for Burtons Road and connecting roads. 

 

CARRIED                                                                                                                      8/1

 

Responsible Officer

 Manager - Infrastructure Planning & Design

 

Development, Facilities & Environmental Services

 

Item Number:                                   13.1

File Number: D13/10495

Subject Heading:                          Negotiated Decision Request - Material   Change of Use - Medium Impact Industry (Sewage Treatment Plant) and Environmentally Relevant Activity 63 - Sewage Treatment (File: 2012/18039)

Location:                                          1750 Orallo Road, Euthulla QLD 4455 (Lot 46 on WV941)

Applicant:                                         Garland Trading Company Pty Ltd C/- Dwayne Garland

Author and Officer’s Title:                Danielle Pearn, Coordinator - Planning

Executive Summary:

Council approved an application for a Development Permit for a Material Change of Use - Medium Impact Industry (Sewage Treatment Plant) and Environmentally Relevant Activity 63 - Sewage Treatment on land at 1750 Orallo Road, Euthulla QLD 4455 and described as Lot 46 on WV 941.

 

The approved development is experimental in its aim of using sewage water as an input to sustainable agriculture. The treated water will be used to drought-proof part of an agricultural property and expand its productivity. The acceptance and treatment of the sewage water also adds an income stream to a rural property. If successful, the experience gained will be applied to other locations.

 

Lot 46 is 20.9 hectares. Road frontage of Lot 46 is 445 metres. Lot 46 is part of a larger group of properties owned and occupied by members of the Garland family.

 

The proposed development is consistent with the provisions of the Bungil Shire Planning Scheme 2006 in that it proposes an industrial use in a rural area where that industrial use is related to rural production and is generally consistent with the performance criteria for industrial uses in the Rural Zone Code.

 

The site is identified as Good Quality Agricultural Land and is used for grazing and agriculture but the very small loss of the GQAL land in the Rural Zone to industry is outweighed by the improvements to the overall sustainability and viability of the property as a whole.

 

The applicant is seeking a negotiated decision notice which will reflect a number of changes to the approval. The potential changes are:

 

1.    Reduction in the approved infrastructure contributions charges from $0.01 per litre to $0.005 per litre.

2.    Proposed infrastructure agreement be designed to ensure the road infrastructure contributions are used on the upgrading of Orallo and Euthulla Roads.

3.    Scope to increase the total volume of liquid carried from 50,000 litres to 100,000 litres per day.

4.    Returns made to the Department of Environment and Heritage Protection be used as the basis for calculating the road infrastructure contributions rather than installing a road counter on the premises.

5.    Use of B Doubles and road trains be allowed on Orallo and Euthulla Roads to transport waste water to the site.

 

Discussion:

Council determined that the matter should lay on the table for further discussion at a later point during the meeting pending further information from the investigating officer.

 

ACTION:

That the matter lay on the table for further discussion at a later point during the meeting, pending further information from the investigating officer.

 

 

 

 

Item Number:                                   13.2

File Number: D13/10519

Subject Heading:                          Application for Assessable Building Works Oversized Residential Outbuilding (File: 2013/18524)

Location:                                          4 Allenby Court, Roma (Lot 12 SP141548)

Applicant:                                         Brett & Angela Pollock

Author and Officer’s Title:                Danielle Pearn, Coordinator - Planning

Executive Summary:

The application sought a Development Permit for Assessable Building Works involving a Residential Outbuilding exceeding 82m2 gross floor area (GFA) in the Residential Zone.  The outbuilding is proposed to be located at 4 Allenby Court, Roma, described as Lot 12 on RP1771548.

 

Resolution No. GM/03.2013/31

Moved Cr Denton                                                          Seconded Cr Wason  

That Council approve the application for a Development Permit for Assessable Building Works – Residential Outbuilding exceeding 82m2 GFA in the Residential Zone (180m/) at 4 Allenby Court, Roma, Described as Lot 12 on RP1771548, subject to the following conditions:

 

General

 

1.       A Development Permit for Building Works must be obtained prior to commencing construction of the outbuilding.

 

2.       The outbuilding is to be designed and sited in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

SD-00 C1

Site Plan

09/2012

GRLK21238 Sheet 2 of 5

Elevations

11/02/2013

 

3.       The outbuilding must not be used as a habitable building or for commercial or industrial business purposes without the prior consent of Council.

 

4.       The northern and southern elevations of the outbuilding are to remain open-sided in accordance with the approved plans and must not be enclosed with walls or doors of any kind at any time.

 

5.       Landscaping is to be provided with a minimum width of 1.5 metres adjacent to the southern and western boundaries of the site for the length of the building elevation.  Vegetation is to comprise species that will provide screening.  

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Planning

  

 

 

Councillor Business

 

Item Number:                                   22.1

File Number: D13/11357

Subject Heading:                          Use of vacant State Government land

Author and Councillor’s Title:           Cr. David Schefe

Councillor’s Recommendation:

That Council approach State Government requesting the potential use of the vacant lot beside the ambulance station as a Council car park to help alleviate the parking congestion in the Roma CBD.

 

 

Resolution No. GM/03.2013/32

Moved Cr Schefe                                                          Seconded Cr O'Neil  

That Council approach State Government requesting the potential use of the vacant lot beside the ambulance station as a Council car park to help alleviate the parking congestion in the Roma CBD.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

(Acting) Director Infrastructure Services

 

Late Items

 

Item Number:                                   L.1

File Number: D13/10724

Subject Heading:                          Injune Water Supply Update

Location:                                          Injune

Author and Officer’s Title:                Troy Pettiford, Manager - Water, Sewerage & Gas

Executive Summary: 

Due to increased demand on Injune’s water supply, born from the energy sector, the town of Injune has experienced adverse effects on the potable water supply and pressure.

 

The report was an update on MRC plans, and recommendations for the mitigation of problems arising from lack of pressure and flow for the Injune community.

 

Discussion:

Council enquired on timeframes for the availability of the Avdata Water Standpipe Facility being commissioned.  The Acting Director Infrastructure Services advised that works will commence in May 2013 and are estimated to be completed by the end of June 2013.

 

Resolution No. GM/03.2013/33

Moved Cr Schefe                                                          Seconded Cr Chambers  

That steps be undertaken such that:-

 

1.   Water carters currently using the standpipe in Injune reduce the extraction per day by 50% from April 1, 2013;

 

2.   The Injune water standpipe cease operation from May 1, 2013, until the new Avdata Water Standpipe facility is commissioned.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Water, Sewerage & Gas

 

Cr. O’Neil declared a potential ‘Perceived Conflict of Interest’ in the following item, due to his employment with the Queensland Murray Darling Committee, in that the organisation is currently investigating the development of a Waste Management Strategy for the Queensland Murray Darling Basin, for which Maranoa forms part.  Cr. O’Neil elected to remain in the Chamber for discussion and debate on the item.

 

Item Number:                                   L.2

File Number: D13/11631

Subject Heading:                          Waste Management Strategy for Maranoa Region

Location:                                          Maranoa Region

Author and Officer’s Title:                Margaret Milla, Coordinator - Waste

Executive Summary: 

Council is required to develop a Waste Management Strategy for the Maranoa region under the Waste Reduction & Recycling Act 2011.

 

Resolution No. GM/03.2013/34

Moved Cr Price                                                             Seconded Cr Chambers  

That Council:-

 

  1.    Formally approve the development of a waste management strategy for the Maranoa region, as approved in the 2012/13 budget; and

 

  1.    Endorse the Chief Executive Officer to commence negotiations with Origin Energy, with a view to forming a joint  funding partnership in delivery of this project.

 

CARRIED (Cr. O’Neil voted in favour of the motion)                                                            9/0

 

Responsible Officer

Coordinator - Waste

 

 

Item Number:                                   L.3

File Number: D13/11682

Subject Heading:                          Long Distance Passenger Transport Review

Applicant:                                         Department of Transport & Main Roads

Author and Officer’s Title:                Kelly Rogers, Coordinator -  Elected Members & Community Engagement

Executive Summary: 

A letter was received from the Minister for Transport & Main Roads (TMR) - Scott Emerson MP, seeking Council’s input into a comprehensive review being undertaken by TMR to improve the network of government-contracted long distance passenger transport services in regional Queensland.

 

Resolution No. GM/03.2013/35

Moved Cr Wason                                                          Seconded Cr Schefe  

That the letter be noted and Council’s views be provided to the Chief Executive Officer at the next workshop of Council on 3 April 2013 for development of a submission in response to the Minister’s request.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator -  Elected Members & Community Engagement

  

Subject Heading:  suspension of standing orders

Council adjourned for morning tea at 10.07am.

 

Subject Heading:  resumption of standing orders

Council resumed the meeting at 10.40am.

 

 

 

 

CONFIDENTIAL ITEMS

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (a)      the appointment, dismissal or discipline of employees;

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (e)      contracts proposed to be made by it;

 

Resolution No. GM/03.2013/36

Moved Cr O'Neil                                                            Seconded Cr Wason

 

That Council close the meeting to the public at 10.42am.

 

CARRIED                                                                                                                      9/0

 

 

 

Cr. O’Neil left the Chamber at 11.03am.

Cr. O’Neil entered the Chamber at 11.05am.

 

Cr. O’Neil left the Chamber at 11.34am.

Cr. O’Neil entered the Chamber at 11.38am.

 

Cr. Flynn left the Chamber at 11.44am.

Cr. Flynn entered the Chamber at 11.46am.

 

Resolution No. GM/03.2013/37

Moved Cr Wason                                                          Seconded Cr Chambers

 

That Council open the meeting to the public at 12.31pm.

 

CARRIED                                                                                                                      9/0

 

 

 

Subject Heading:  suspension of standing orders

Council adjourned for lunch at 12.31pm.

 

Subject Heading:  resumption of standing orders

Council resumed the meeting at 1.22pm.

 

Cr. Newman entered the Chamber at 1.25pm.

 

 

 

 

 

 

 

 

 

 

 

 

 

Item Number:                                   13.1

File Number: D13/10495

Subject Heading:                          Negotiated Decision Request - MaterialChange of Use - Medium Impact Industry (Sewage Treatment Plant) and Environmentally Relevant Activity 63 - Sewage Treatment (File: 2012/18039)

Location:                                          1750 Orallo Road, Euthulla QLD 4455 (Lot 46 on WV941)

Applicant:                                         Garland Trading Company Pty Ltd C/- Dwayne Garland

Author and Officer’s Title:                Danielle Pearn, Coordinator - Planning

Executive Summary:

Council approved an application for a Development Permit for a Material Change of Use - Medium Impact Industry (Sewage Treatment Plant) and Environmentally Relevant Activity 63 - Sewage Treatment on land at 1750 Orallo Road, Euthulla QLD 4455 and described as Lot 46 on WV 941.

 

The approved development is experimental in its aim of using sewage water as an input to sustainable agriculture. The treated water will be used to drought-proof part of an agricultural property and expand its productivity. The acceptance and treatment of the sewage water also adds an income stream to a rural property. If successful, the experience gained will be applied to other locations.

 

Lot 46 is 20.9 hectares. Road frontage of Lot 46 is 445 metres. Lot 46 is part of a larger group of properties owned and occupied by members of the Garland family.

 

The proposed development is consistent with the provisions of the Bungil Shire Planning Scheme 2006 in that it proposes an industrial use in a rural area where that industrial use is related to rural production and is generally consistent with the performance criteria for industrial uses in the Rural Zone Code.

 

The site is identified as Good Quality Agricultural Land and used for grazing and agriculture but the very small loss of the GQAL land in the Rural Zone to industry is outweighed by the improvements to the overall sustainability and viability of the property as a whole.

 

The applicant is seeking a negotiated decision notice which will reflect a number of changes to the approval. The potential changes are:

 

1.    Reduction in the approved infrastructure contributions charges from $0.01 per litre to $0.005 per litre.

2.    Proposed infrastructure agreement be designed to ensure the road infrastructure contributions are used on the upgrading of Orallo and Euthulla Roads.

3.    Scope to increase the total volume of liquid carried from 50,000 litres to 100,000 litres per day.

4.    Returns made to the Department of Environment and Heritage Protection be used as the basis for calculating the road infrastructure contributions rather than installing a road counter on the premises.

5.    Use of B Doubles and road trains be allowed on Orallo and Euthulla Roads to transport waste water to the site.

 

Discussion:

Follow receipt of further information from the investigating officer, Council again resumed discussion and debate on the matter.

 

Resolution No. GM/03.2013/38

Moved Cr Flynn                                                            Seconded Cr O'Neil  

 

1.    Reduction in the approved infrastructure contributions charges from $0.01 per litre to $0.005 per litre.

2.    Proposed infrastructure agreement is designed to ensure road infrastructure contributions are used on the upgrading of Orallo Road and Euthulla Road and other roads impacted by the development.

3.    Ability to increase the total volume of liquid carried from 50,000 litres to 100,000 litres per day subject to meeting nominated criteria.

4.    Returns made to the Department of Environment and Heritage Protection be used as the method for calculating the road infrastructure contributions instead of using a road counter on the premises.

5.    Use of B Doubles and road trains on Orallo and Euthulla Roads subject to roads being upgraded to minimum standards and restrictions on operating times.

Council approve the development subject to the following conditions:

Complete and maintain the development

1.    Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council unless the Council agrees in writing that those parts will be adequately complied with by amended specifications.

Easements, building envelopes and covenants

2.    The developer will be required to create an easement for access purposes over Lot 40 on WV837 in favour of Lot 46 on WV941 within two years of the commencement of the use.

3.    Until the easement is created and before the use commences, the developer must provide documentation of an agreement that allows vehicles associated with the use to traverse Lot 40 on WV837

Stormwater and Drainage

4.    The stormwater drainage system to service the development shall be in accordance with Queensland Urban Drainage Manual (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation), and Capricorn Municipal Development Guidelines (CMDG) Design Guidelines D-5 ‘Stormwater Drainage Design’.

5.    Post-development stormwater runoff flows, whose characteristics include volume, concentration and velocities, from the development site are not to exceed pre-development stormwater runoff flows to adjoining properties.

6.    Any increase in volume, concentration or velocity of stormwater from the property being developed shall be channelled to legal points of discharge or to other storage, dispersal or disposal arrangements which shall be agreed in writing by the Council.

7.    Stormwater shall not be allowed to pond on the property being developed during the development process and after the development has been completed, unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

8.    The developer shall ensure that in all cases, discharge of stormwater runoff from the development drains freely to the legal points of discharge for the development and that no nuisance of ponding is created within the vicinity of the development.

9.    There shall be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

Use of roads

10.   The maximum quantity of waste water that can be transported to the site is 50,000 litres per day averaged out over a 7 day period for the 12 months.

11.   At any time after the first 12 months of operations, the applicant can increase the volumes transported to a maximum of 100,000 litres per day subject to the following:

a.    The first 12 months road works program or any subsequent road works program required by an infrastructure agreement has been completed to the required standard.

b.    Independent review shows that the overall road condition has not deteriorated from the heavy transport vehicles associated with the approved activity, taking into account of the impacts from other road users.

c.     Provision of a bank guarantee of $110,000 for a further 12 months after the commencement of the increased use. The bank guarantee is to be provided before the increased use commences.

d.    The infrastructure agreement covering the use of road infrastructure contributions is worded so that the agreement is automatically extended to operate for five years from the date of commencement of the increased use.

12.   Road trains are not permitted on Orallo Road for the transport of waste water to the site for treatment until 98% of the road meets the minimum specification of 6 metres of seal and 8 metres of carriageway.

13.   Road trains and any type of B-doubles, carrying waste water to the site, are not permitted to travel on Orallo Road or Euthulla Road during the periods when school buses are scheduled to collect or drop-off school children

Roadworks

14.   The access from the property onto Orallo Road must be suitable for heavy vehicles to remain on the constructed roadway when entering and leaving the site with sight lines appropriate for the speed limit for that section of roadway in accordance with Capricorn Municipal Development Guidelines (CMDG) D1 ‘Geometric Road Design’ Guidelines for Rural Design Criteria, and all roadworks shall be carried out in accordance with Manual of Uniform Traffic Control Devices (Queensland) (MUTCDQ) Part 3 requirements for roadworks on roads.

15.   The pavement design for all roadworks shall be confirmed after in-situ subgrade testing has been carried out prior to construction of the pavement formation. The pavement design report along with the test results shall be provided to Council for approval prior to placement of pavement materials.

16.   Roadside guide posts shall be installed to Manual of Uniform Traffic Control Devices (Queensland) (MUTCDQ) requirements and specifications with additional guide posts provided at vehicle cross-overs and underground drainage works.

Access

17.   The landowner shall be responsible for construction and maintenance of vehicle driveways from Orallo to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

18.   All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) the Capricorn Municipal Development Guidelines (CMDG) Design Guidelines – D1 ’Geometric Road Design’ and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

Services Provisions

19.   The sewage treatment plant must have its own power supply even when connected to the local electricity supply.

20.   All services installation, including sewer, water, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) any relevant Australian Standard that applies to that type of work and (v) relevant Capricorn Municipal Development Guidelines (CMDG) Design Guidelines that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

Earthworks

21.   The development is subjected to the Filling and Excavation Code detailed in the Bungil Shire Council Planning Scheme Part 5 with the modified requirement that retaining walls shall be used where batter grades exceed 25%.

22.   All earthworks for the development shall be undertaken in accordance with Capricorn Municipal Development Guidelines (CMDG) D6 ‘Site Regrading’ Design Guidelines for residential development. Earthworks within drainage pathways shall be accompanied by a Site Specific Stormwater Drainage Report detailing impacts of such earthworks on surrounding properties.

Erosion Control

23.   If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

24.   Any construction works on site are to be undertaken in accordance with the Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction Sites (IE Aust – or later versions).

Latest versions

25.   Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

RPEQ supervision

26.   All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

Damage to roads and infrastructure

27.   Any damage to roads and infrastructure, that is attributable to the progress of works on the development site or to vehicles associated with the development of the site, shall be repaired to at least the previous condition and at no cost to Council or, if the Council agrees, the cost of repairs may paid to Council for the Council to carry out the repairs.

28.   It is the developer’s responsibility to document by photographs the previous condition of existing roads and infrastructure and to supply Council with a digital set of these photographs prior to any works commencing.

Infrastructure contributions

29.   The developer must pay $20,000 towards the cost of upgrading the local roads between the site and the nearest state-controlled road.

30.   The developer must pay $0.005 per litre of waste water carried the local roads between the site and the nearest state-controlled road. This contribution is for the upgrading and maintenance of the roads and applies for 5 years from the commencement of the use. After 5 years, the Council may consider an increase in rates applicable to the use of the property and its impact on the road system. The contribution is to be paid quarterly.

31.   To ensure that road contributions collected are used for the upgrading and maintenance of Orallo Road and Euthulla Road, an infrastructure agreement can be created which generally encompasses the following elements:

a.  Establishment by the Council of an annual works program for the upgrading of Orallo Road at the beginning of each year.

b.  The cost of this annual works program is to be based on the estimated annual contributions to be received during the year.

c.  Any road works undertaken using the infrastructure contributions must accord with the annual works program.

d.  Providing the applicant meets the construction standards set by the Council, including engineering supervision, the applicant can organise and implement the annual works program through private contractors.

e.  If the applicant undertakes the road works, an operational works application will be required.

f.   If the applicant elects not to undertake the annual road works program, the applicant must pay the Council the contributions for the annual works program every three months.

g.  If the applicant elects not to undertake the annual road works program, the Council may undertake the required annual road works or Council can contract out the works. Council will need advance notice to include the work in its annual program and can give no guarantee that the work will be completed within a particular timeframe.

h.  During the first year, the applicant is to complete road works equivalent to at least the estimated annual contribution.

i.   During each successive year, the applicant is to complete road works equivalent to the estimated annual contribution.

j.   The applicant will be given credit in a subsequent year where the works undertaken by the applicant in a particular year exceed the estimated or actual infrastructure contributions required for that year.

k.  A bank guarantee of $110,000 is to be provided by the applicant to the Council within six months of the commencement of the use to provide security for road contributions in the first year. This bank guarantee can be reduced as road works are undertaken.

l.   The timing for the annual road works program is offset from the annual contributions period by six months.

32.   The developer is to maintain records of all heavy vehicles and their loads of regulated and unregulated waste water transported to the site and provide Council with a summary within 14 days of the end of every quarter.

33.   The developer is to provide Council with a summary of all returns that are made to the Department of Environment and Heritage Protection (DEHP) for the transport of regulated and unregulated waste water to the site within 14 days of the end of every quarter.

34.   The developer is to provide Council with access to the original records used to create the quarterly summaries.

Completion of works before use

35.   All development approval conditions related to the approved development must be fulfilled prior to uses commencing.

No cost to Council

36.   The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

37.   Costs associated with the approved development to be met by the developer include all costs of survey, easement preparation, agreement preparation, covenant preparation, document lodgement, plan approval and land transfers.

 

Plan Approval

38.   All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid prior to the Council approving any Plan of Survey and prior to the use commencing.

39.   All development approval conditions related to the establishment of the approved development must be fulfilled prior to any Plans of Survey being approved by the Council as assessment manager and prior to the use commencing.

Operational works

40.   To remove any doubt, this development requires operational works to be approved and completed.

 

CARRIED                                                                                                                      8/1

 

Responsible Officer

Coordinator - Planning

 

 

Item Number:                                   C.1

File Number: D13/9670

Subject Heading:                          Proposed Organisational Structure - Customer Service Facilitation

Author and Officer’s Title:                Samantha Thrupp, Manager - Customer Service Facilitation

Executive Summary: 

The report outlined recommended changes to the structure of the Department of Customer Service Facilitation. These proposed changes were referenced in the report prepared by the Chief Executive Officer for the meeting of Council on 13 February 2013.

 

Resolution No. GM/03.2013/39

Moved Cr Chambers                                                     Seconded Cr Newman  

Prior to final consideration of the report, Council endorse proceeding to a two week formal consultation period in relation to the following:

 

1.     The proposed Organisational Structure changes to the Department of Customer Service Facilitation;

 

2.     The new role of Local Customer Liaison; with further consultation during the intervening period to be undertaken with respect to the remuneration value for the proposed introduction of additional duties;

 

3.     The proposal for management of Council’s landline telephone system (TIPIT) to be transferred to the Department of Administration – Information Technology Unit;

 

4.     Review and consultation at an Executive Management Team level with respect to proposed changes to the Cemetary management process;

 

Further that the results from the consultation period be presented to Council for further consideration at the General Meeting on 10 April 2013.

 

CARRIED                                                                                                                      9/0

 

 


 

Item Number:                                   C.2

File Number: D13/9923

Subject Heading:                          Resource sector Supplementary Fees & charges budget – 2012/13

Author and Officer’s Title:                Peter Weallans, Manager -  Infrastructure Contracts & Engineering Services

Executive Summary: 

The purpose of this report was to recommend to Council a supplementary schedule of fees and charges in relation to commercial activities being undertaken on Council’s road network.

 

Resolution No. GM/03.2013/40

Moved Cr Schefe                                                          Seconded Cr Flynn  

That the following additional fees and charges be adopted within the framework of Council’s existing fees and charges schedule within the 2012/2013 budget:

 

Permit

Unit

Proposed Charge

$ (including GST)

Pipeline Permit

Per 100m

550

Excess Mass/Rig Movement

Per Permit

350

Maintenance Permit

Per Permit

210

Access Permit

Per Permit

550

Temporary Access Permit

Per Permit

550

Low Impact

Per Permit

350

Road Haulage Permit

Per Permit

350

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager -  Infrastructure Contracts & Engineering Services

 

 

Item Number:                                   21.3

File Number: D13/10266

Subject Heading:                          NDRRA Tender Recommendation 13/25 – North East Region

Location:                                          North East Region

Author and Officer’s Title:                Francesco (Frank) Nastasi, Specialist – Senior Engineer

Executive Summary: 

This contract is for the restoration of flood damaged roads and associated infrastructure in the North East Region of Maranoa Regional Council.  Tender invitations were forwarded to all six contractors on Council’s elected panel with two (2) proposals received for consideration.

 

Resolution No. GM/03.2013/41

Moved Cr Wason                                                          Seconded Cr O'Neil  

That Council award the contract for restoration of flood damaged works in the North East Region, NDRRA Tender Number 13/25, for the sum of $9,388,529.75 + GST to FK Gardner & Sons Pty Ltd.

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist – Senior Engineer

 

 

Item Number:                                   21.4

File Number: D13/10543

Subject Heading:                          NDRRA Tender Recommendation 13/26

Location:                                          South East Region

Author and Officer’s Title:                Francesco (Frank) Nastasi, Specialist – Senior Engineer

Executive Summary: 

This contract is for the restoration of flood damaged roads and associated infrastructure in the South East area of Maranoa Regional Council. Tender invitations were forwarded to all six contractors on Council’s elected panel with four (4) proposals received for consideration.

 

Resolution No. GM/03.2013/42

Moved Cr Denton                                                          Seconded Cr Price  

That Council award the contract for restoration of flood damaged roads in the South East Region, NDRRA Tender Number 13/26, for the sum of $7,440,659.51 + GST to F.K. Gardner and Sons Pty Ltd.

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist – Senior Engineer

 

 

Item Number:                                   21.5

File Number: D13/10148

Subject Heading:                          Tender APLNG-WP3-Civil Works to widen Yuleba Taroom Road Ch. 24000 - 38166 and also upgrade adjoining intersections at Horse Creek Road and Reedy Creek Road

Author and Officer’s Title:                Peter Weallans, Manager -  Infrastructure Contracts & Engineering Services

Executive Summary: 

Council called for quotations from suitably experienced civil engineering contractors to carry out road widening works on the Yuleba – Taroom Rd. Ch. 24000m to 38166m. The proposed works also include upgrades of Yuleba – Taroom Rd. intersections with Horse Creek Rd. and Reedy Creek Rd.  Responses closed on 8 January 2013 and have been assessed and ranked.

 

Resolution No. GM/03.2013/43

Moved Cr Chambers                                                     Seconded Cr Newman  

That Council award  tender number APLNG-WP3 to PentaCon Pty Ltd at an estimated value of $5,003,581.00 (excluding GST) on the prior receipt from APLNG of a purchase order to cover the contract amount of $5,003,581 (excluding GST).

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager -  Infrastructure Contracts & Engineering Services

 


 

 

Item Number:                                   21.6

File Number: D13/10972

Subject Heading:                          Update on Energy Sector Activities associated with Road Network Upgrades

Author and Officer’s Title:                Peter Weallans, Manager -  Infrastructure Contracts & Engineering Services

Executive Summary: 

The purpose of this report was to keep Council informed of road related Energy Sector Activities within the Maranoa Region.

 

Resolution No. GM/03.2013/44

Moved Cr Price                                                             Seconded Cr Flynn  

That the content of the report be noted.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager -  Infrastructure Contracts & Engineering Services

  

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 2.16pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 10 April 2013, at Roma Administration Centre.

 

 

 

 

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Mayor.                                                                  Date.