Maranoa Logo Process

 

FMinutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 24 April 2013 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Cr. D J Schefe, Chief Executive Officer – Julie Reitano, Coordinator – Corporate Communications – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

Director Community & Commercial Services – Tony Klein, (Acting) Director Infrastructure Services – Michael Parker, Director Development, Facilities & Environmental Services – Rob Hayward, Manager Major Projects, Economic Development & Tourism – Ed Sims, Specialist Compliance – Warren Oxnam, Manager Customer Service Facilitation – Samantha Thrupp, Coordinator Economic Development – Ryan Gittins, Coordinator Rates – Dana Harrison.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Deputy Mayor welcomed all present and declared the meeting open at 9.06am, noting the absence of the Mayor and Cr. Flynn who had notified of their late arrival for the meeting.

 

APOLOGIES   

 

There were no apologies for the meeting.

 

Confirmation of Minutes

 

Resolution No. GM/04.2013/18

Moved Cr Newman                                                       Seconded Cr Chambers  

 

That the minutes of the General Meeting (6-10.04.13) held on 10 April 2013 be confirmed.

 

CARRIED                                                                                                                      7/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Office of the CEO & Organisational Services

 

Cr. Flynn entered the Chamber at 9.11am.

 

Cr. Denton declared a ‘Perceived Conflict of Interest’ in the following item due to her being elected to the role of Purchasing Officer for Injune District Tourism Association, and left the Chamber at 9.09am taking no further part in discussion or debate on the item.

 

Item Number:                                   10.1

File Number: D13/8172

Subject Heading:                          Advice from Department of NaturalResources & Mines - Injune District Tourism Association Request For New Caravan Park

Applicant:                                         Injune District Tourism Association

Author and Officer’s Title:                Ryan Gittins, Coordinator - Economic Development

Executive Summary: 

Pursuant to Council Resolution GM362.12 (section 3), Council has requested guidance from the Department of Natural Resources & Mines (DNRM) regarding the process  to excise land on Third Avenue, Injune with the aim of creating a new caravan/camping area.  Further advice from DNRM was outlined in the body of the officer’s report.

 

 

Resolution No. GM/04.2013/19

Moved Cr O'Neil                                                            Seconded Cr Flynn  

That Council conduct  further investigation into the feasibility of the following development options:

           

(a)  Creation of a low impact camping area for short stays

(b)  Creation of a low impact caravan area for short stays

(c)  Freehold of the land with a view to constructing new caravan & camping facilities.

 

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Economic Development

 

 

At cessation of discussion and debate on the abovementioned item, Cr. Denton entered the Chamber at 9.15am.

 

 

The Mayor entered the Chamber at 9.32am.


 

Item Number:                                   10.2

File Number: D13/14392

Subject Heading:                          Consideration of Elected Member Attendance at Conferences

Location:                                          Multiple locations

Author and Officer’s Title:                Kelly Rogers, Coordinator -  Elected Members & Community Engagement

Executive Summary: 

Formalisation of Elected Member attendance at conferences and meetings as part of advocacy activities and/or enhancing strategy and policy development for Maranoa Regional Council.

 

 

Resolution No. GM/04.2013/20

Moved Cr Chambers                                                     Seconded Cr Schefe  

That Council:

 

1.   Approve the attendance of the Mayor, Cr. Newman and Cr. Denton as representing delegates at the “National General Assembly of Local Government” in Canberra on 16 – 19 June 2013;

 

2.   Endorse the submitted ‘Expression of Interest’ for Cr. Newman in attending “The Queensland Plan Summit” in Mackay on 10 May 2013 on behalf of the Mayor;

 

3.   Approve the attendance of the  Mayor as representing delegate at  the “Smart Growth Assembly” in Brisbane on 31 May 2013;

 

4.   Endorse the attendance of Cr. Wason at the “Australia & New Zealand Disaster & Emergency Management Conference” in Brisbane on 28-30 May 2013;

 

5.   Approve the attendance of Cr. O’Neil & Cr. Flynn as  representing delegates at the “CBD & Town Centre Design & Development Conference” in Sydney on 19 – 20 June 2013. 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator -  Elected Members & Community Engagement

 

The Mayor assumed the chair at 9.37am.

 

Item Number:                                   10.3

File Number: D13/14465

Subject Heading:                          Regional Round Table Program

Location:                                          To be confirmed

Applicant:                                         Minister for Local Government, Community Recovery and Resilience

Author and Officer’s Title:                Kelly Rogers, Coordinator -  Elected Members & Community Engagement

Executive Summary: 

The Mayor had received an invitation to participate in a new initiative developed by the Minister for Local Government, Community Recovery and Resilience. 

 

The initiative is aimed at improving relationships between State and local government and empowering local councils as a key priority.

 

Discussion:

Council put forward some preliminary topics for consideration, with all present agreeing that further discussion was required at an upcoming workshop to further explore suggestions.

 

Resolution No. GM/04.2013/21

Moved Cr O'Neil                                                            Seconded Cr Denton  

That Council:

 

  1. Accept the Minister’s invitation to participate in the ‘“Regional Round Table Program”;  and

 

  1. Further discuss potential program topics for submission, as well as identifying collaboration opportunities with other Councils, at the next workshop of  Council on 1 May 2013.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator -  Elected Members & Community Engagement

 

Item Number:                                   10.4

File Number: D13/14566

Subject Heading:                          Response to Deputy Premier for Police Paddocks Land

Location:                                          Roma

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

Executive Summary: 

Tabling a letter from the Deputy Premier, pertaining to the proposal for the Queensland Police Paddocks, and providing a draft response for Council’s consideration.

 

Discussion:

The Chief Executive Officer circulated to Councillors the types of items for consideration based on previous informal discussions with Peter Smith of Economic Development Qld.   Council determined that the matter should lay on the table for further discussion at a later point during the meeting.

 

ACTION

That the matter lay on the table for further consideration at a later point during the meeting. 

 

 

 

Item Number:                                   10.5

File Number: D13/14593

Subject Heading:                          Qantas Club Membership

Author and Officer’s Title:                Kelly Rogers, Coordinator -  Elected Members & Community Engagement

Executive Summary: 

Given the regularity of travel required for the Mayoral position, it would be beneficial if, through Qantas Club membership, the Mayor had access to a workspace while in transit to conduct meetings, make phone calls of a confidential nature and prepare for meetings while on site at Airports across Australia.

 

Resolution No. GM/04.2013/22

Moved Cr Chambers                                                     Seconded Cr Newman  

That Council endorse membership of the Mayor under the Qantas Club program.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator -  Elected Members & Community Engagement

 

 

Community & Commercial Services

 

Item Number:                                   11.1

File Number: D13/14016

Subject Heading:                          Approval of Maranoa Parenting Van Hire Deed

Author and Officer’s Title:                Melissa Wathen, Manager - Social Services

Executive Summary: 

The Mobile Parenting Van was an initiative of the Child Friendly Committee Roma, with the capital funding being provided by Origin. Maranoa Regional Council has committed to the ongoing assistance and maintenance of the van. A Hire Deed has been created by McInnes Wilson Lawyers to formalise the Hire Deed and responsibilities between  Maranoa Regional Council and the Hirer.

 

Resolution No. GM/04.2013/23

Moved Cr Denton                                                          Seconded Cr Flynn  

That Council endorse the use of the Hire Deed for the Maranoa Parenting Van created by McInnes Wilson Lawyers in consultation with Council Officers, and the Chief Executive Officer be delegated authority to sign such agreements.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Social Services

 

 

 

Item Number:                                   11.2

File Number: D13/14106

Subject Heading:                          Transfer of non-current assets to Mitchell MPHS

Author and Officer’s Title:                Melissa Wathen, Manager - Social Services

Executive Summary: 

With the completion of the extension to the Mitchell MPHS (MPHS) imminent, consultation has occurred between Council Officers, Qld Health Officers and the Maranoa Retirement Village Auxiliary (MRVA) in regards to the transfer of non-current assets. These non-current assets will assist the transition of residents from the Maranoa Retirement Village (MRV) to the MPHS in supporting their care needs. In addition, some of these items have been donated to MRV by the MRVA and Council wanted to formally recognise this donation prior to transfer of non-current assets.

 

Resolution No. GM/04.2013/24

Moved Cr Schefe                                                          Seconded Cr Price  

In accordance with Division 4, section 236, 1 (b) (i) of the Local Government Regulation 2012, that Council dispose of non-current assets as per the schedule attached to the agenda report totalling an estimated value of $55,300 to Queensland Health.

 

In addition to this disposal of assets the Chief Executive Officer write to the Maranoa Retirement Village Auxiliary and acknowledge their contribution to the Maranoa Retirement Village and the donation of some of the non-current assets in the schedule for disposal to the Mitchell Multi Purpose Health Service.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Social Services

 

 

 

Cr. O’Neil declared a potential ‘Perceived Conflict of Interest’ in the following item due to him being a paid member of the Roma Show Society and elected to remain in the Chamber for further discussion and debate on the item.

 

Item Number:                                   11.3

File Number: D13/14116

Subject Heading:                          2013 Roma Show Council Assistance Request

Location:                                          Roma

Applicant:                                         Roma Show Society Inc.

Author and Officer’s Title:                Susan (Sue) Sands, Coordinator - Grants (Council & Community)

Executive Summary: 

On Thursday 10, Friday 11 and Saturday 12 May 2013, the Roma Show Society will host the Annual Roma Show.  The Roma Show Society was seeking in-kind assistance from Council and a reduction of hire fees for facilities at Bassett Park.

 

Resolution No. GM/04.2013/25

Moved Cr Denton                                                          Seconded Cr Newman  

That Council:

 

  1. Approve non financial assistance to a maximum value of $17,200 for assistance identified by the Roma Show Society including –

 

·         Preparation of Bassett Park prior to the Show;

·         Delivery of sawdust for bedding in agricultural sections; (The Committee will source sawdust, previously obtained from Injune Cypress Mill);

·         Provision of a bobcat and driver to spread sawdust into stalls;

·         Provision of a bobcat/forklift and driver to unload and load portable panels before and after the Show;

·         Use of rubbish bins at Bassett Park;

·         Use of stables for horse section;

·         Other assistance which may be determined as the event progresses;

·         Promotion of the Roma Show on Council’s event website, relevant email contacts and Facebook page.

 

  1. Charge the Roma Show Society a fee of $2,000 for the hire of Bassett Park for the 2013 Roma Show as requested.

 

CARRIED(Cr. O’Neil voted in favour of the motion)                                                             9/0

 

Responsible Officer

Coordinator - Grants (Council & Community)

 

 

 

Infrastructure Services

 

Item Number:                                   12.1

File Number: D13/11412

Subject Heading:                          Capital Project - Dust Seal on Woodburn Road

Author and Officer’s Title:                Kym Downey,  Manager - Infrastructure Planning & Design

Executive Summary: 

Council has received a request to provide a bitumen seal to Woodburn Road in front of the “Ardlui” homestead.

 

Resolution No. GM/04.2013/26

Moved Cr Newman                                                       Seconded Cr O'Neil  

That Council consider the inclusion of this project in future budget deliberations. 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

 Manager – Infrastructure Planning & Design

 

 

Item Number:                                   12.2

File Number: D13/12965

Subject Heading:                          Agreement with Balonne Shire - Warroo Bridge on Balonne River, Roma-Southern Road

Author and Officer’s Title:                Kym Downey,  Manager - Infrastructure Planning & Design

Executive Summary: 

Council has received correspondence from Balonne Shire requesting agreement to ongoing maintenance and operation of a bridge spanning the boundary between local government areas.

 

Resolution No. GM/04.2013/27

Moved Cr O'Neil                                                            Seconded Cr Wason  

That Council enter into a formal agreement with Balonne Shire for the ongoing maintenance and operation of the Warroo Bridge on the Balonne River crossing of Roma-Southern Road subject to the following:

 

1.    Each Council is responsible for the approach to the bridge, on their side of the Balonne River, being Wanganui Lane (Balonne Shire Council’s side) and Roma-Southern Road (Maranoa Regional Council’s side);

 

2.    Each Council shall pay 50% of the maintenance and repair costs for the bridge structure;

 

3.    Any routine maintenance on the bridge structure shall only be undertaken after advising the  other Council first (excluding emergencies); and

 

4.    Identify the bridge on each Council’s Asset Register, representing 50% of the value of the bridge for each Council.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

 Manager - Infrastructure Planning & Design

 

 

Development, Facilities & Environmental Services

 

Item Number:                                   13.1

File Number: D13/13570

Subject Heading:                          Application for Material Change of Use -"Accommodation Units" (3 units)

Location:                                          34 Spencer Street, Roma (Lot 3 on RP91030)

Applicant:                                         Ben Sirl C/- Glendale Homes, PO Box 619, Caboolture Qld 4510

Author and Officer’s Title:                Danielle Pearn, Coordinator - Planning

Executive Summary:

The application sought a Development Permit for a Material Change of Use for “Accommodation Units” (3 Units) situated at 34 Spencer Street, Roma QLD 4455, described as Lot 3 on RP91030.

 

The application is subject to Impact Assessment against the relevant provisions of Roma Town Planning Scheme 2006.  No submissions were received during the public notification period (05/03/2013 to 26/03/2013).

 

Resolution No. GM/04.2013/28

Moved Cr Newman                                                       Seconded Cr Wason  

That Council approve the application for a Material Change of Use for “Accommodation Units” (3 Units) situated at 34 Spencer Street, Roma QLD 4455, described as Lot 3 on RP91030, subject to the following conditions:

 

Preamble

 

1.    Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

General

 

1.    Complete and maintain the approved development as follows: (i) in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.    Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.    Maintain the approved development being Material Change of Use (Accommodation Units – 3 units) in accordance with the approved plans:

 

Plan/Document Number

Plan/Document Name

Date

Issue H

Site Plan

13/11/2012

Issue A

Elevation 01 MCU

13/11/2012

Issue B

Elevation 02 MCU

14/11/2012

1208-21 01

Floor Plan

30/10/2012

1208-21 02

Side Elevations

19/10/2012

1208-21 03

End Elevations

19/10/2012

Issue A

Swept Path Figures

03/02/2013

CMDG-R-041 Rev B

Residential Driveway Slab and Tracks

07/2011

CMDG D5

Capricorn Municipal Development Guidelines – Stormwater Drainage Design D5 Design Guidelines

03/2012

CMDG D11

Capricorn Municipal Development Guidelines – Water Reticulation D11 Design Guidelines

10/2007

CMDG D12

Capricorn Municipal Development Guidelines – Sewerage Reticulation D12 Design Guidelines

10/2007

 

4.    Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

5.    All civil and related work shall be designed and supervised by a Registered Professional Engineer of Queensland (RPEQ) who are competent in the construction of the works.

 

Stormwater and Drainage

 

6.    Stormwater must be collected and discharged in accordance with the Queensland Urban Drainage Manual (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation), and CMDG Design Guidelines D-5 ‘Stormwater Drainage Design’.

 

7.    Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

8.    Post-development stormwater runoff flows (whose characteristics include volume, concentration and velocities) must be directed to the lawful point of discharge for the development site and there must be no increases in any silt loads or contaminants in any flow from the property being developed during the development process and after the development has been completed.

 

9.    The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Erosion Control

 

10.   All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

11.   Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

12.   Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council. 

 

Services Provisions

 

13.   The development is to be connected to Council’s reticulated sewerage disposal system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3) and the CMDG Design Guideline - D12 ‘Sewerage Reticulation’, at no cost to Council.

 

14.   The development is to be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3) and the CMDG Design Guideline – D11 ‘Water Reticulation’, at no cost to Council.

 

15.   The development must be connected to an electricity reticulation service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

16.   If the development is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).

 

17.   All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the Capricorn Municipal Development Guidelines (CMDG) where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

18.   Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

19.   All sewerage mains and associated infrastructure located within the allotment boundaries, must be contained within a three metre wide registered easement.

 

Rubbish Collection

 

20.   At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

21.   All bins shall be shielded from the view of travelling public and neighbours.

 

Access, Car parking and Manoeuvring

 

22.   The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

23.   Vehicle crossover from Spencer Street to the development site is to be constructed in accordance with drawing CMDG-R-041 Rev B - Residential Driveway Slab and Tracks, dated 07/2011.

 

24.   Vehicle crossover must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

 

25.   Vehicle manoeuvring areas must be provided on-site to allow vehicles to exit designated car parking spaces and exit the site in a forward direction.

 

26.   Provide a total of six car parking spaces on the site in accordance with the approved plans. 

 

27.   All car parking spaces and driveway areas are to be sealed with an approved impervious surface.  Surfacing shall consist of either; patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal. 

 

28.   Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

 

29.   All vehicles access and related elements shall comply with (i) the development approval conditions (ii) Schedule 2 - ‘Standards for Road, Car parking, Access and Manoeuvring Areas (iii) Relevant Australian Standards (iv) the CMDG Guidelines (v) any alternative specifications that Council has agreed to in writing and which development must ensure do not conflict with any requirements imposed by any applicable laws and standards

 

Environmental

 

30.   All construction works on site are to be undertaken in accordance with the Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites (IE Aust, Queensland Division, Brisbane – or later versions).

 

31.   The developer shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site.

 

Landscaping and Fencing

 

32.   Site landscaping is to be established in accordance with an approved landscaping plan.  A landscaping plan shall be submitted to Council for approval prior to commencement of construction.  The landscaping plan must demonstrate methods for shading, paving, screening/buffering landscaping, noise attenuation and streetscape enhancement as needed. Site landscaping is to be provided with a minimum width of two metres adjacent to the front property boundary and adjacent to the side and rear boundaries.  Vegetation species are to comprise a mix of trees, shrubs and groundcovers.  Unsealed areas of the site shall be grassed.  Landscaping elements must positively contribute to the overall amenity of the site. 

 

33.   Landscaping must be planted prior to occupation of the dwelling units.

 

34.   Ground covers should fully cover vegetated areas within 1 year of planting.

 

35.   Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.

 

36.   Screen fencing to a height of 1.8 metres is to be erected along the side and rear boundaries of the site.

 

Avoiding Nuisance

 

37.   Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

38.   All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

39.   Any air conditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

40.   Whilst the approved works are in progress, no nuisance is to be caused to adjoining properties and occupiers by the way of noise, smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

41.   Whilst the approved works are in progress, waste containers must remain on site and be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

42.   Unless otherwise approved in writing by the Council, approved hours of construction are restricted to Monday – Saturday 6.00 am to 6.00 pm – noise permitted.  Work or business which causes audible noise must not be conducted from or on the subject land outside the above times or on Sundays or Public Holidays.

 

43.   Any damage to roads and infrastructure, that is attributable to the progress of works on the development site or to vehicles associated with the development of the site, shall be repaired to at least the previous condition and at no cost to Council or, if the Council agrees, the cost of repairs may paid to Council for the Council to carry out the repairs.

 

Advertising Signs

 

44.   Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

Use

 

45.   All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

46.   The developer is to notify Council upon completion of the conditions of approval and prior to occupation of the dwelling units.

 

47.   Infrastructure Contributions

 

48.   An infrastructure contribution, in accordance with Council’s adopted Priority infrastructure Plan, of $24,000.00 is payable to the Council. The stated charge is to be paid prior to commencement of construction.

 

No Cost to Council

 

49.   The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

50.   All costs associated with the approved development are to be met by the developer, including costs of easement preparation and registration, and document lodgement.

 

51.   All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to occupation of the units.

 

Latest versions

 

52.   Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Planning

 


 

Item Number:                                   13.2

File Number: D13/13870

Subject Heading:                          Request to change an existing approval: Material Change of Use - "Extractivie Industry", "Industry" (Medium Impact Industry), ERA 8, ERA 16, ERA 21and Reconfiguring a Lot (Lease with a term exceeding 10 years)

Location:                                          Swans Road, Wallumbilla Qld 4428 (Lot 2 on SP186195)

Applicant:                                         Ostwald Quarries Pty Ltd

Author and Officer’s Title:                Warren Oxnam, Specialist - Compliance

Executive Summary:

This was a request to change the development approval given by Council on 8 August 2012 for a Development Permit for a Material Change of Use for “Extractive Industry” and “Industry” (Medium Impact Industry) and ERA 8(3a) Chemical Storage, ERA 16(2b)(3a) Extractive and Screening Activities and ERA 21 Motor Vehicle Workshop Operation and Reconfiguring a Lot (lease with a term exceeding 10 years) on land at Swans Road, Wallumbilla QLD 4428 and described as Lot 2 on SP186195.

 

The applicant has asked for an extension of the period in which East Street can be used for the haulage of quarry material while an alternative haul route is constructed.

 

Council officers believe that the request is reasonable and should be supported because the proposed changes to the development conditions will allow the quarry to continue operating while a new access route is constructed. This is important in keeping quarry material available for road and other projects in the area.

 

Council officers also acknowledge that the approval of the request will mean that local residents will experience another five months of trucks carrying quarry material along East Street.

 

However, the proposed changes do not conform with all the requirements of the Sustainable Planning Act 2009 related to permissible changes because of non-compliance with section 367(1)(c). This subsection requires that the proposed changes must not be likely to attract objections.

 

There were submitters for the original development application and the nature of their objections was primarily related to trucks on local roads. None of the original submitters elected to appeal against the development approval. However, the submitters subsequently lodged complaints against the truck operations in East Street. Therefore there is the possibility that the proposed change will attract objections.

 

The only way that the Council could form an alternative view is for the Council or the applicant to consult with the local residents to see if they would not object to the change.

 

 

Discussion:

Councillors asked further questions about the matter tabled and responses were provided.  Council determined that the matter should lay on the table for further discussion at a later point during the meeting to give Councillors further time to deliberate on the matter.

 

 

ACTION

That the matter lay on the table for further consideration at a later point during the meeting. 

 

 

 

 

 

Late Item

 

Item Number:                                   L.1

File Number: D13/14634

Subject Heading:                          Letters Received from Ratepayers Regarding MPHS Levy

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

Executive Summary: 

Letters were previously tabled at Council’s meeting of the 12 December.   Some additional letters were received after that time, and are now tabled for Council’s information.

 

Resolution No. GM/04.2013/29

Moved Cr Price                                                             Seconded Cr Chambers  

That Council:

 

  1. Receive and note the letters tabled.

 

  1. Note that responses are being provided in line with Council’s earlier decisions and direction.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Chief Executive Officer

  

 

Subject Heading:          suspension of standing orders

Council adjourned the meeting for morning tea at 10.53am.

 

Subject Heading:          resumption of standing orders

Council resumed the meeting at 11.25am.

 

 

Item Number:                                   13.2

File Number: D13/13870

Subject Heading:                          Request to change an existing approval: Material Change of Use - "Extractivie Industry", "Industry" (Medium Impact Industry), ERA 8, ERA 16, ERA 21and Reconfiguring a Lot (Lease with a term exceeding 10 years)

Location:                                          Swans Road, Wallumbilla Qld 4428 (Lot 2 on SP186195)

Applicant:                                         Ostwald Quarries Pty Ltd

Author and Officer’s Title:                Warren Oxnam, Specialist - Compliance

Executive Summary:

This matter was previously left on the table for discussion at a later point during the meeting, Council again resumed discussion. This was a request to change the development approval given by Council on 8 August 2012 for a Development Permit for a Material Change of Use for “Extractive Industry” and “Industry” (Medium Impact Industry) and ERA 8(3a) Chemical Storage, ERA 16(2b)(3a) Extractive and Screening Activities and ERA 21 Motor Vehicle Workshop Operation and Reconfiguring a Lot (lease with a term exceeding 10 years) on land at Swans Road, Wallumbilla QLD 4428 and described as Lot 2 on SP186195.

 

The applicant has asked for an extension of the period in which East Street can be used for the haulage of quarry material while an alternative haul route is constructed.

 

Council officers believe that the request is reasonable and should be supported because the proposed changes to the development conditions will allow the quarry to continue operating while a new access route is constructed. This is important in keeping quarry material available for road and other projects in the area.

 

Council officers also acknowledge that the approval of the request will mean that local residents will experience another five months of trucks carrying quarry material along East Street.

 

However, the proposed changes do not conform with all the requirements of the Sustainable Planning Act 2009 related to permissible changes because of non-compliance with section 367(1)(c). This subsection requires that the proposed changes must not be likely to attract objections.

 

There were submitters for the original development application and the nature of their objections was primarily related to trucks on local roads. None of the original submitters elected to appeal against the development approval. However, the submitters subsequently lodged complaints against the truck operations in East Street. Therefore there is the possibility that the proposed change will attract objections.

 

The only way that the Council could form an alternative view is for the Council or the applicant to consult with the local residents to see if they would not object to the change.

 

Councillors Wendy Newman (Portfolio Chair for Development), Ree Price and David Schefe expressed an interest in leading the community engagement for this item.

 

Resolution No. GM/04.2013/30

Moved Cr Newman                                                       Seconded Cr Wason  

1.    That Council consult with the local community to ascertain if it will not object to the proposed use of East Street for another maximum of an additional 5 months (one month has already elapsed) by trucks carrying quarry material from the Ostwald Bros quarry on Swan Road.

 

2.    If the community does not object, then that permissible change be allowed to the development approval originally given by Council on 8 August 2012 for a Material Change of Use for “Extractive Industry” and “Industry” (Medium Impact Industry) and ERA 8(3a) Chemical Storage, ERA 16(2b)(3a) Extractive and Screening Activities and ERA 21 Motor Vehicle Workshop Operation and Reconfiguring a Lot (lease with a term exceeding 10 years) at Swans Road, Wallumbilla QLD 4428 and described as Lot 2 on SP186195. 

 

3.    The applicant will be required to give the Council an indemnity for all the costs associated with this option.

 

4.    That any community consultation process make it clear to the community that the use of East Street will not be permitted under any circumstances if the applicant is successful in the proposal to increase the quarry’s capacity to 1 million tonnes per annum.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Compliance

 


 

 

Resolution No. GM/04.2013/31

Moved Cr Denton                                                          Seconded Cr Wason

 

That Council close the meeting to the public at 11.33am.

 

CARRIED                                                                                                                      9/0

 

 

Cr. Denton left the Chamber at 12.06pm.

Cr. Denton entered the Chamber at 12.09pm.

 

 

Resolution No. GM/04.2013/32

Moved Cr Newman                                                       Seconded Cr O'Neil

 

That Council open the meeting to the public at 1.56pm.

 

CARRIED                                                                                                                      9/0

 

 

 

Subject Heading:          suspension of standing orders

Council adjourned the meeting for lunch at 12.27pm.

 

Subject Heading:          resumption of standing orders

Council resumed the meeting at 1.18pm.

 

 

confidential Reports

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (a)      the appointment, dismissal or discipline of employees;

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (d)      rating concessions;

          (e)      contracts proposed to be made by it;

 

 

Item Number:                                   C.1

File Number: D13/13569

Subject Heading:                          Proposed Organisational Structure - Customer Service Facilitation

Author and Officer’s Title:                Samantha Thrupp, Manager - Customer Service Facilitation

Executive Summary: 

The report outlined recommended changes to the structure of the Department of Customer Service Facilitation.  These proposed changes were referenced in the report presented to Council on 27 March 2013 and include modifications as a result of further consultation with affected parties.

 

Resolution No. GM/04.2013/33

Moved Cr Price                                                             Seconded Cr Chambers  

That Council, after closure of the formal consultation period, endorse the following amended proposals:

 

  1. The new Organisational Structure for the Department of Customer Service Facilitation be adopted, incorporating a name change with  Reception Services to be named Customer Service;

 

  1. The new role of Local Customer Liaison (four across region) be implemented;

 

  1. The management of Council’s landline telephone system (TIPIT) be transferred to the Department of Administration – Information Technology Unit; and

 

  1. The Manager Administration be nominated to oversee the revision of the Cemetery Process and be authorised to work across departments to deliver a more effective and efficient process.

 

CARRIED                                                                                                                9/0

 

 

 

Item Number:                                   C.2

File Number: D13/13677

Subject Heading:                          Community Grant Applications

Author and Officer’s Title:                Susan (Sue) Sands, Coordinator - Grants (Council & Community)

Executive Summary: 

The second round of applications under the Maranoa Regional Council’s Community Grants program for the 2012/13 financial year have been received and assessed. Council received eight applications, and all have been recommended by the panel for consideration.

 

Resolution No. GM/04.2013/34

Moved Cr Flynn                                                            Seconded Cr Denton  

That Council:

 

  1. Endorse the recommendations of the assessment panel and approve the applications submitted by:

 

·         Begonia State School P&C Association

·         Bendemere Blue Light Association, Yuleba

·         Cities Rugby League Football Club

·         Injune Pony Club Association Inc.

·         Maranoa BEST – 2013 Maranoa Employment Expo Committee

·         Roma State College P&C Association

·         Surat Ladies Bowling Club

·         Surat Shutterbugs

 

  1. Accept the offer of a free vendor site and session, and assign responsibility for the organisation of the display to maximise this promotional opportunity as part of the endorsed Maranoa BEST – 2013 Maranoa Employment Expo Committee.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Grants (Council & Community)

 

 

Item Number:                                   C.3

File Number: D13/13867

Subject Heading:                          Roma Saleyards Advisory Committee Membership

Author and Officer’s Title:                Tony Klein, Director - Community & Commercial Services

Executive Summary: 

In light of Council’s Community Engagement Framework, it was considered timely to review the appropriateness of the membership and operation of the Roma Saleyards Advisory Committee.

 

 

Moved Cr Wason                                                          Seconded Cr Schefe  

 

That Council:

 

Call for nominations inviting representation on the Saleyards Advisory Committee, with committee membership formulated as follows:

 

  • 2 Councillor MRC Representatives (The Deputy Mayor in the role of Chair or the other Councillor in his absence)
  • President (or delegate) and Vice President (or delegate) of the Agents Association
  • 3 Vendor representatives
  • 1 local transport operator representative
  • 1 buyer representative

 

Participants in an ‘Ex-officio’ capacity-

 

  • 1 representative from Queensland Police Service
  • 1 representative from the Department of Main Roads
  • 1 representative from the Department of Primary Industries
  • Maranoa Regional Council - Manager Saleyards Operations
  • Maranoa Regional Council - Saleyards Supervisor
  • Maranoa Regional Council - Director Community & Commercial Services

 

That membership on the committee be for a period of two years from its inception, with a review of arrangements undertaken prior to its expiration.

 

NO VOTE TAKEN                                                                                                         

 

Responsible Officer

Director - Community & Commercial Services

 

Discussion:

Cr. O’Neil moved an amendment to the motion with respect to the duration of membership on the committee.

 

Resolution No. GM/04.2013/35

Moved Cr O'Neil                                                            Seconded Cr Flynn

 

That membership on the committee be for a period of 3 years from its inception (ending at closure of this term of Council), with a review of arrangements undertaken prior to its expiration.

 

CARRIED                                                                                                                      8/1

 

Responsible Officer

Director- Community & Commercial Services

 

Discussion Continued:

Council then voted on the remainder of the motion that was originally put, with the outcome recorded as follows:

 

Resolution No. GM/04.2013/36

Moved Cr Wason                                                          Seconded Cr Schefe

 

That Council:

 

Call for nominations inviting representation on the Saleyards Advisory Committee, with committee membership formulated as follows:

 

  • 2 Councillor MRC Representatives (The Deputy Mayor in the role of Chair or the other Councillor in his absence)
  • President (or delegate) of the Agents Association
  • 3 Vendor representatives
  • 1 local transport operator representative
  • 1 buyer representative

 

Participants in an ‘Ex-officio’ capacity-

 

  • 1 representative from Queensland Police Service
  • 1 representative from the Department of Main Roads
  • 1 representative from the Department of Primary Industries
  • Maranoa Regional Council - Manager Saleyards Operations
  • Maranoa Regional Council - Saleyards Supervisor
  • Maranoa Regional Council - Director Community & Commercial Services

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Director- Community & Commercial Services

 

 

Item Number:                                   C.4

File Number: D13/13979

Subject Heading:                          Request for Rates Concession

Location:                                          Mitchell St George Road, Dunkeld

Applicant:                                         Gunggari Aboriginal Property Association Inc.

Author and Officer’s Title:                Dana Harrison, Coordinator - Rates

Executive Summary: 

Correspondence had been received from Gunggari Aboriginal Property Association Inc requesting that four properties they have been granted be made exempt from rating.

 

Resolution No. GM/04.2013/37

Moved Cr Denton                                                          Seconded Cr Newman  

That Council:

 

  1. Grant a concession under section 120 (1)(b) and (c) of the Local Government Regulation 2012 of all general rates and write off current outstanding rates of $4,842.24 for the period that the applicant maintains an association status of ‘Not for Profit’;   and

 

  1. Include this concession and other similar concessions in the Revenue Statement for 2013/14 for ongoing annual review by Council.

 

CARRIED                                                                                                                      7/2

 

Responsible Officer

Coordinator - Rates

 

 

Item Number:                                   C.5

File Number: D13/14003

Subject Heading:                          Origin APLNG
road Infrastructure Agreement and Service Level Agreement

Author and Officer’s Title:                Peter Weallans, Manager -  Infrastructure Contracts &   Engineering Services

Executive Summary: 

It is a requirement of the Environmental Impact Statement in the Coordinator-General’s Report for LNG projects, that the proponents enter into Infrastructure Agreements with Councils to formalise the amount of, and the timing for the payment of, road maintenance and upgrades for local roads in the impacted Local Government Areas.

 

Resolution No. GM/04.2013/38

Moved Cr Price                                                             Seconded Cr Flynn  

 

That the Chief Executive Officer be delegated the authority to execute the APLNG Infrastructure Agreement and Service Level Agreement on behalf of Council, once final agreement is reached at officer level.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager -  Infrastructure Contracts & Engineering Services

 

 

Item Number:                                   C.6

File Number: D13/14007

Subject Heading:                          SANTOS GLNG
road Infrastructure Agreement and Service Level Agreement

Author and Officer’s Title:                Peter Weallans, Manager -  Infrastructure Contracts & Engineering Services

Executive Summary: 

It is a requirement of the Environmental Impact Statement in the Coordinator-General’s Report for LNG projects, that the proponents enter into Infrastructure Agreements with Councils to formalise the amount of, and the timing for the payment of, road maintenance and upgrades for local roads in the impacted Local Government Areas.

 

Resolution No. GM/04.2013/39

Moved Cr Schefe                                                          Seconded Cr O'Neil  

 

That the Chief Executive Officer be delegated the authority to execute the GLNG Infrastructure Agreement and Service Level Agreement on behalf of Council, once final agreement is reached at officer level.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager -  Infrastructure Contracts & Engineering Services

 

 

Item Number:                                   C.7

File Number: D13/13872

Subject Heading:                          Purchase of One Crusher (Tender 13/29)

Author and Officer’s Title:                Michael Parker, Director - Infrastructure Services (Acting)

Executive Summary: 

Council had called Tenders for supply and delivery of a replacement Crusher for use at Council’s Quarry.  Nine (9) tenders were received, offering eleven (11) crushers.

 

Resolution No. GM/04.2013/40

Moved Cr Wason                                                          Seconded Cr Denton  

That Council accept the tender submitted by Astec Australia for the Supply & Delivery of a KPI FT 4250 crusher at a price of $650,955 (excluding GST). 

 

Council acknowledges that this tender is not the lowest tender offered, but following evaluation, accepts that the Astec machine is the most suitable for the purpose, taking into account the performance of similar machines Council has in use, the engine package provides standardisation, and the better access to working parts for maintenance.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Director - Infrastructure Services (Acting)

 

 

LATE CONFIDENTIAL ITEMS

 

Item Number:                                   LC.1

File Number: D13/15105

Subject Heading:                          Roma CBD Advisory Committee

Author and Officer’s Title:                Kelly Rogers, Coordinator -  Elected Members & Community Engagement

Executive Summary: 

At the General Meeting on 13 February 2013, Council approved the establishment of a Roma CBD Advisory Committee to guide the implementation of the Roma Placemaking Plan in Roma’s CBD.  Subsequently a call for nominations was advertised inviting participation from the community in forming the committee.

 

Resolution No. GM/04.2013/41

Moved Cr O'Neil                                                            Seconded Cr Chambers  

That Council:

 

  1. Endorse membership of all received nominations on the Roma CBD Advisory Committee for a period of 1 year including:

 

            Participants in an ‘Ex-officio’ capacity-

    • Director Community & Commercial Services
    • Manager Community Development
    • Manager Infrastructure Planning & Design
    • Sarah Holt (Department of State Development, Infrastructure and Planning)

 

  1. Undertake a review of future arrangements for the group prior to its expiration for Council’s further consideration.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator -  Elected Members & Community Engagement

 

 

Item Number:                                   LC.2

File Number: D13/15165

Subject Heading:                          Request for Review of Water & Sewerage Vacant Charges - Rates Concession

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

Executive Summary: 

Providing a request for waiver of vacant water and sewerage charges where development of the land would be problematic due to location of infrastructure.  It was recommended that any concession also extend to the Fire Levy for consistency with Council charges.

 

Resolution No. GM/04.2013/42

Moved Cr Schefe                                                          Seconded Cr Flynn  

That Council approve the applicant’s request for waiver of charges on the identified lots, including the fire levy, while development does not occur on the land and that the property records be adjusted accordingly.  Further that this change be effective from 1 July 2012.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Rates

 

 

Item Number:                                   10.4

File Number: D13/14566

Subject Heading:                          Response to Deputy Premier for Police Paddocks Land

Location:                                          Roma

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

Executive Summary: 

Tabling a letter from the Deputy Premier, pertaining to the proposal for the Queensland Police Paddocks, and providing a draft response for Council’s consideration.

 

Discussion:

Council again resumed discussion on the item, following it being laid on the table at an earlier point during the meeting.

 

Resolution No. GM/04.2013/43

Moved Cr Wason                                                          Seconded Cr Price  

That Council accept the Deputy Premier’s offer in the terms detailed in the draft Mayoral letter, as amended to include references to the following points raised:

 

  • Council is supportive of relocating the Radio Tower to another Council controlled site that is mutually agreeable, through a lease for nominal consideration, with the cost of relocation being borne by the State.

 

·        After reference to ‘Single Unit’ clarify that Council envisages 3 x 3 bedroom homes for the Queensland Police Service (in full consideration for the transfer) at a nominal value of $1.5 million.

 

·         Packages may include land and/or a mix of house and land packages.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Chief Executive Officer

 

Discussion:

Cr. O’Neil put forward a draft resolution for Council’s consideration on the matter, further clarifying Council’s wishes.

 

Resolution No. GM/04.2013/44

Moved Cr O'Neil                                                            Seconded Cr Denton

 

That Council delegate to the Mayor to sign the letter of response, inclusive of prescribed amendments as resolved by Council in Resolution Number GM/04.2013/43, and any other minor items that might be identified in consultation with Councillors.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Chief Executive Officer

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 2.45pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 8 May 2013, at Roma Administration Centre.

 

 

 

 

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Mayor.                                                                          Date.