Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 25 June 2014 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr R S Loughnan chaired the meeting with, Deputy Mayor Cr W S Wason, Cr J L Chambers, Cr R J Denton, Cr P J Flynn, Cr W M Newman, Cr C J O’Neil, Cr M L Price, Cr D J Schefe, Chief Executive Officer – Julie Reitano, Coordinator Corporate Communications – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

Director Infrastructure Services – Cameron Castles, Director Development, Facilities and Environmental Services – Rob Hayward, Director Corporate, Community and Commercial Services – Sharon Frank, Manager Community Services – Julie Neil, Manager Financial Operations – Alan Marchant, Manager Infrastructure Planning and Design – Kym Downey, Manager Water, Sewerage and Gas – Troy Pettiford, Coordinator Debtors – Debbie Gehlaar, Finance Officer – Angela Betts, Be Healthy Communities Officer ­– Natalija Pearn.

 

GUESTS

 

The Honourable Jeffrey Seeney MP – Deputy Premier, Minister for State Development, Infrastructure and Planning.

 

John Cotter – Chairman of the Queensland GasFields Commission.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.21am.

 

APOLOGIES   

 

There were no apologies for the meeting.

 

Confirmation of Minutes

 

Resolution No. GM/06.2014/23

Moved Cr Chambers                                                      Seconded Cr Flynn  

 

That the minutes of the General Meeting (10-11.06.14) held on 11 June 2014 be confirmed.

 

CARRIED                                                                                                                      9/0

  

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

The Staff nominees and winner of the “Maranoa Medal” were announced by the Mayor during the meeting.

 

 

 


Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Corporate, Community & Commercial Services

 

Item Number:                                    11.1

File Number: D14/40751

Subject Heading:                         Council Initiated Advisory Committee Meeting Minutes

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

Executive Summary: 

As part of Council’s Draft Community Engagement Strategy, Council has initiated a number of Advisory Committees to seek community and stakeholder input on key projects and businesses of Council.  Feedback, or the outcomes of these forums, assists Council to identify priorities, inform decisions and develop future strategies and policies.

 

This report provided a copy of the confirmed meeting minutes of the advisory committees that held meetings during the months of April 2014 to May 2014.  

 

Resolution No. GM/06.2014/24

Moved Cr Price                                                             Seconded Cr Schefe  

That Council receive and note the confirmed minutes of the following Advisory Committee Meetings:

 

·         Roma Saleyards Advisory Committee Meeting – 01/05/14;

·         Airport Advisory Committee Meeting – 07/05/14; and

·         Bassett Park Advisory Committee - 15/04/14.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

 

Cr Schefe declared a ‘Conflict of Interest’ in the following item due to the request being put forward by program participants and Tania Schefe of Ezi As Fitness, who is also Cr Schefe’s wife and receives payment for services delivered as class instructor for the program. Cr Schefe left the Chamber at 9.22am, taking no further part in discussion or debate on the matter.

 


 

Item Number:                                    11.2

File Number: D14/41665

Subject Heading:                         Heart Starters Class - request for venue hire funding

Author and Officer’s Title:                 Natalija Pearn, Healthy Communities Officer

Executive Summary: 

Tania Schefe, Heart Starters class instructor, requested the continuation of financial support (venue hire) from Be Healthy Maranoa (BHM) post 30 June 2014.

 

It was stated that income from this class does not cover the associated costs to deliver this service.

 

This class is well established and has been financially supported by BHM since 2012.

 

 

Resolution No. GM/06.2014/25

Moved Cr Denton                                                          Seconded Cr O'Neil  

That Council approve the use of Council funds ($600 per annum/$50 per month ) to pay for hire of the Senior  Citizens Hall in Roma, in support of the seniors’ exercise class (Heart Starters), effective 1 July 2014.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Healthy Communities Officer

 

At cessation of discussion and debate on the abovementioned item, Cr Schefe entered the Chamber at 9.25am.

 

Item Number:                                    11.3

File Number: D14/42672

Subject Heading:                         Department of Education, Training and EMPLOYMENT Service Agreement – Maranoa Regional Council Deed of Variation

Author and Officer’s Title:                 Annette Gallagher, Coordinator - Community Care

Executive Summary: 

Maranoa Regional Council has a current service agreement with the Department of Education, Training and Employment to provide a limited hours’ childcare program for the families of Surat.

 

The Department has increased the funded amount for limited hours’ childcare centres from $37,333 to $46,034.

 

In order to release the funds, it is a requirement that Council sign a Deed of Variation to the existing service agreement.

 

Resolution No. GM/06.2014/26

Moved Cr Newman                                                        Seconded Cr Wason  

That Council approve for the Deed of Variation to be signed by the Chief Executive Officer to allow the release of funds for the Maranoa Early Learning Centre in Surat.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Community Care

 

Cr O’Neil declared a ‘Conflict of Interest’ in the following item, due to him being employed on a casual basis with Macquarie Regional Radio Group (4ZR), one of the organisations subject to Council’s consideration in the presented report, and left the Chamber at 9.26am.

 

Item Number:                                    11.4

File Number: D14/42964

Subject Heading:                         Regional Communication Forums

Author and Officer’s Title:                 Jane Frith, Coordinator - Corporate Communications

Executive Summary: 

Maranoa Regional Council shares Council news via a range of communication forums. With the expiration of two of these communication contracts ending 30 June 2014 (Western Star’s Council News advertisement and 4ZR’s Councillor Chat radio segment), Council’s views were sought on the current and future forums.

 

Resolution No. GM/06.2014/27

Moved Cr Schefe                                                           Seconded Cr Newman  

That Council:

 

1.    Renew the Council News advertisement contract with the Western Star until 30 June 2015 (no changes to current format).

 

2.    Renew the Councillor Chat radio segment with 4ZR until 30 June 2015 (no changes to current format).

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Corporate Communications

 

At cessation of discussion and debate on the abovementioned item, Cr O’Neil entered the Chamber at 9.29am.

 

Item Number:                                    11.5

File Number: D14/43097

Subject Heading:                         Consideration of Elected Member Attendance at Conferences

Location:                                          Hervey Bay & Sydney

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

Executive Summary: 

The report sought formalisation of Elected Member attendance at conferences and meetings as part of advocacy activities and/or enhancing strategy and policy development for Maranoa Regional Council.

 

Resolution No. GM/06.2014/28

Moved Cr O'Neil                                                            Seconded Cr Schefe  

 

That Council approve the attendance of representing Councillors at the following upcoming conferences:

 

·    Councillors Ree Price and Joy Denton at the LGAQ Regional and Economic Development Conference from 30 July – 1 August 2014 in Hervey Bay; and

 

·    Cr Wendy Newman at the fourth Local Government & Public Sector Building Maintenance and Management Conference from 11 – 12 November 2014 in Sydney.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

 

 

Development, Facilities & Environmental Services

 

Item Number:                                    13.1

File Number: D14/36480

Subject Heading:                         Application for Permit to Occupy 0/221573

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Department of Natural Resources and Mines sought Council’s views on an Application for Permit to Occupy over Lot 7 on EG124 being a Reserve for grazing purposes.

 

 

Resolution No. GM/06.2014/29

Moved Cr Chambers                                                      Seconded Cr Flynn  

 

That Council advise the Department of Natural Resources and Mines that it has no objection to a Permit to Occupy being issued over Lot 7 on EG124 being a Reserve for grazing purposes.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Property & Legal

 

 

Item Number:                                    13.2

File Number: D14/39566

Subject Heading:                         Request to defer Declared Dangerous Dog Registration fees

Author and Officer’s Title:                 Damian  Bougoure, Coordinator - Environmental Health & Compliance

Executive Summary: 

The applicant had applied to Maranoa Regional Council to have a Dangerous Dog registration fee not commence until July 2014 (deferred from initial declaration).

 

Resolution No. GM/06.2014/30

Moved Cr Newman                                                        Seconded Cr Chambers  

 

That Council request the applicant pay the applicable fee to retain a Dangerous Dog within an urban area of Maranoa Regional Council, less the amount previously paid for registration for the 2013/14 financial year.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Environmental Health & Compliance

 

 

Item Number:                                    13.3

File Number: D14/40424

Subject Heading:                         Festival of Small Halls

Author and Officer’s Title:                 Jacqueline  Burns, Coordinator - Libraries, Arts & Culture

Executive Summary: 

The Festival of Small Halls is an outreach project developed by the Woodford Folk Festival with the aim of bringing acclaimed international and national artists to regional and remote communities. The Maranoa Regional Council has been invited to be involved in the 2014 touring program.  The organisers have also developed a workshop component of the program, the cost of which is subject to an application for funding through the Regional Arts Development Fund (RADF). The proposal also includes opportunities for local musicians to perform alongside the artists as part of the event program.

 

Resolution No. GM/06.2014/31

Moved Cr Wason                                                           Seconded Cr O'Neil  

That Council confirm the Maranoa Regional Council as the host partner for the 2014 Festival of Small Halls, to be held at the Mitchell Memorial Hall in mid October 2014; conditional upon the RADF funding value of $3,737.50 being considered and approved through the normal RADF assessment process.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Libraries, Arts & Culture

 

 

Item Number:                                    13.4

File Number: D14/41416

Subject Heading:                         QADA Request for Information Stand

Author and Officer’s Title:                 Jacqueline  Burns, Coordinator - Libraries, Arts & Culture

Executive Summary: 

The Surat Library has been contacted by the Queensland Aged and Disability Advocacy (QADA) organisation requesting approval to host a community information session at the Surat Library from 11.30am to 12.30pm on Monday 25 August 2014. QADA also requested assistance with advertising the visit and the information stand.

 

Resolution No. GM/06.2014/32

Moved Cr Newman                                                        Seconded Cr Flynn  

That Council:

 

1.     Approve the request from QADA to set up a display stand and hold an information session.

 

2.     Offer marketing support through the distribution of information through Council’s existing communication forums.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Libraries, Arts & Culture

  


STATUS REPORT

 

Item Number:                                    19.1

File Number: D14/31743

Subject Heading:                         Post Event Report for Volunteers’ Week

Author and Officer’s Title:                 Fiona Vincent, Coordinator - Sport & Recreation

Executive Summary: 

A Post Event Report was provided for the 2014 Volunteer Week Celebrations held the week of 12 to 18 May across the Maranoa (events in Roma, Injune, Bymount, Surat, Teelba, Mitchell, Amby, Wallumbilla and Yuleba).

 

Resolution No. GM/06.2014/33

Moved Cr Flynn                                                             Seconded Cr Price  

That Council receives and notes the Officer’s Report as presented.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Sport & Recreation

 

Councillor Business

 

Item Number:                                    22.1

File Number: D14/35782

Subject Heading:                         Roma Saleyards Advisory Committee Recommendation

Applicant:                                         Roma Saleyards Advisory Committee

Author and Councillor’s Title:           Cr Scott Wason

Councillor’s Recommendation:

The Roma Saleyards had a National Saleyards Quality Assurance (NSQA) audit undertaken on 14 January 2014, relating to the stocking density in selling pens when compared to the Code of Practice for the Welfare of Animals in Saleyards.

 

The audit report was presented to the Roma Saleyards Advisory Committee at their meeting held on 1 May 2014 for review and comment.

 

Resolution No. GM/06.2014/34

Moved Cr Wason                                                           Seconded Cr Flynn  

That Council:

 

1.   Endorse the Committee’s recommendation to adopt the density standards as contained within the agenda report, and approved under the requirements of NSQA & EU (Economic Union).

 

2.   Update the Pen Density Manual to reflect these changes.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Saleyards

 

 

 

Item Number:                                    22.2

File Number: D14/42948

Subject Heading:                         Hard Stand Parking Area - Roma Saleyards

Location:                                          Warrego Highway, Roma

Author and Councillor’s Title:           Cr Scott Wason

Councillor’s Recommendation:

Cr Wason advised that a number of concerns had been raised over a lengthy period of time with respect to non-livestock trucks congesting the hard stand parking and unloading areas at the Roma Saleyards.  At present there is limited space for non-livestock parking.

 

A site inspection identified a potential suitable parking area north west of the Canteen.  

 

Resolution No. GM/06.2014/35

Moved Cr Wason                                                           Seconded Cr Flynn  

That Council:

 

1.   Consider the identified location for potential positioning of a hard stand parking area.

 

2.   Further investigate the associated cost of works.

 

3.   Further investigate potential funding opportunities both externally and internally.

 

4.   Be provided a further report once investigations have been undertaken.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager – Saleyards/Director – Corporate, Community & Commercial Services

 

 

Late Items

 

Item Number:                                    L.1

File Number: D14/42901

Subject Heading:                         Mitchell RSL and Combined Sports Club Management Arrangements

Location:                                          Mitchell

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

The Mitchell RSL and Combined Sports Club is the management organisation that manages the day-to-day operations of the Mitchell RSL and Combined Sports Complex.  The Club is the governing body that auspices other clubs that use the facility including the Mitchell Junior Rugby League and Netball Club, Mitchell Senior Rugby League Club, Mitchell Campdraft Association, Mitchell Rodeo Association and the Mitchell Cricket Club.  Council has historically had an affiliation agreement with the clubs, and has been in negotiations in regard to entering a new agreement.

 


 

Resolution No. GM/06.2014/36

Moved Cr Chambers                                                      Seconded Cr Flynn  

That Council:-

 

1.    Enter into the affiliation agreement as presented, with the Mitchell RSL and Combined Sports Club, Mitchell Junior Rugby League and Netball Club, Mitchell Senior Rugby League Club, Mitchell Campdraft Association, Mitchell Rodeo Association and the Mitchell Cricket Club in regard to management and ongoing support of the Mitchell RSL and Combined Sports Complex.

 

2.    Note change to clause 3.6 of the draft affiliation agreement previously circulated and agree that Council will facilitate and fund administration of the Mitchell RSL and Combined Sports Club with funding extending to financial accounts’ and statements preparation of all parties, in recognition of the club’s role in managing the existing shared use and single entity arrangement, incorporating a combined bank account, at the Mitchell RSL and Combined Sports Complex.

 

3.    Note change to clause 3.7 of the draft affiliation agreement previously circulated and agree that Council will maintain the grounds and buildings to a standard not detrimental to the use of the facilities.

 

4.   Delegate authority to the Chief Executive Officer to sign the affiliation agreement on behalf of Council.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Facilities

 

 

Item Number:                                    L.2

File Number: D14/43357

Subject Heading:                         Request for Refund of Building Application Fees

Location:                                          90 Mary Street, Mitchell

Applicant:                                         Booringa Blokes Men's Shed Inc

Author and Officer’s Title:                 Tammie Davidson, Support Officer - Planning & Building Development Support

Executive Summary: 

The Booringa Blokes Men’s Shed Inc had requested a refund of the Building Application Fees paid to Council for Building Works at 90 Mary Street, Mitchell. 

 

Resolution No. GM/06.2014/37

Moved Cr Denton                                                          Seconded Cr O'Neil  

That Council refund the building application fees paid for the approval of building works for the Booringa Blokes Men’s Shed Inc. at 90 Mary Street, Mitchell.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Support Officer - Planning & Building Development Support

 

 

Item Number:                                    L.3

File Number: D14/42689

Subject Heading:                         Additional Recurrent Funding for Community Care Home Support Services

Author and Officer’s Title:                 Annette Gallagher, Coordinator - Community Care

Executive Summary: 

Maranoa Regional Council has a current service agreement with the Department of Communities, Child Safety and Disability Services to provide Community Care Services.

 

The Department has advised that Council has been approved for additional operational funding to provide social support and domestic assistance service types under the current service agreement.

 

The increased amount of $3,212.62 will only be released if Council agrees to sign the deed of variation. The deed of variation provides an increased capacity to deliver these service types within the Maranoa region.

 

Resolution No. GM/06.2014/38

Moved Cr Newman                                                        Seconded Cr Denton  

 

That Council authorise the Chief Executive Officer to sign the deed of variation to increase funding for the service types, being social support and domestic assistance.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Community Care

 

 

Item Number:                                    L.4

File Number: D14/44294

Subject Heading:                         Audit Committee

Author and Officer’s Title:                 Sharon Frank, Director - Corporate, Community & Commercial Services

Executive Summary: 

The purpose of this report was to adopt an Audit Committee Policy about the establishment of an Audit Committee, pursuant to section 105 of the Local Government Act 2009 and Terms of Reference which have been prepared for the Committee, setting out the specific responsibilities of the Audit Committee and the manner in which the Committee will operate.

 

Furthermore, pursuant to section 210 (3) of the Local Government Regulation 2012, Council is required to appoint one (1) member of the Audit Committee as chairperson.

 

Resolution No. GM/06.2014/39

Moved Cr Chambers                                                      Seconded Cr O'Neil  

That Council:

 

1.        Adopt the Audit Committee Policy and Terms of Reference.

 

2.        Appoint Bob Coomber as Chairperson for the Maranoa Regional Council Audit Committee.

 

3.        Endorse the continued membership of Ossie Behrend, Adam McEvoy and Karan Pearn for the remaining term of the current Council, given their role on the previous committee, and in recognition of the value of continuity during Council’s current reform process.

 

4.        Note the intention that future appointments of external persons will be made by way of a public advertisement.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Director - Corporate, Community & Commercial Services

 

 

Item Number:                                    L.5

File Number: D14/44295

Subject Heading:                         Internal Audit Charter and Internal Audit Plan

Author and Officer’s Title:                 Sharon Frank, Director - Corporate, Community & Commercial Services

Executive Summary: 

An Internal Audit Charter and Internal Audit Plan has been developed to establish an effective and efficient internal audit function that will provide independent, objective assurance and consulting services to Council. 

 

Resolution No. GM/06.2014/40

Moved Cr Price                                                             Seconded Cr Chambers  

 

That Council endorse the Internal Audit Charter and Internal Audit Plan, inclusive of minor formatting corrections as advised.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Director - Corporate, Community & Commercial Services

 

 

Item Number:                                    L.6

File Number: D14/44705

Subject Heading:                         New Corporate Plan

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Executive Summary: 

The report tabled the draft new Corporate Plan that has been in development over the last 12 months, with increased intensity over the last quarter.  

 

The draft plan was tabled for Council’s consideration in sufficient time to ensure that the draft budget and operational plan (work programs) can be aligned with the new plan.   These are scheduled for consideration and adoption at Council’s planned Special Budget Meeting on 23 July 2014.

 

Discussion:

Councillors acknowledged the work of the Chief Executive Officer (CEO) and staff in developing a draft plan that is easily understood and transparent. The CEO also acknowledged key staff in preparing the draft, including the new Executive Management Team and Specialist – Organisational Development, Noela Ward.

 


 

Resolution No. GM/06.2014/41

Moved Cr O'Neil                                                            Seconded Cr Schefe  

That Council:

 

1.        Adopt the Corporate Plan, with the first year of the Plan being 2014/15.

 

2.        Distribute the Corporate Plan to the Audit Committee members, for discussion at the next Audit Committee meeting.

 

3.        Incorporate the Corporate Plan in other upcoming community engagement activities once the document is professionally formatted.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Chief Executive Officer

 

 

Item Number:                                    L.7

File Number: D14/44278

Subject Heading:                         Public Interest Disclosure Policy

Author and Officer’s Title:                 Samantha Thrupp, Manager - Customer Service Facilitation

Executive Summary: 

The purpose of this new policy is to acknowledge Council’s obligations as a Public Sector Entity under the Public Interest Disclosure Act 2010 and to establish Council’s commitment to the promotion and proper management of Public Interest Disclosures.

 

Resolution No. GM/06.2014/42

Moved Cr Flynn                                                             Seconded Cr Newman  

 

That Council adopt the Public Interest Disclosure Policy as presented.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Customer Service Facilitation/Specialist – Organisational Development

 

Presentation

 

The Mayor and Chief Executive Officer formally thanked Maranoa Medal nominees for their contributions and announced award winner for the 2012/13 year, Annette Gallagher.

 

Nominees for the award included:

 

Ryan Gittins, Nathan Whittaker, Adam Scarce, Kevin Jenkins, Madonna Mole, Martin Burke, Briony O’Bree, Margaret Langton, Samantha Thrupp, Benjamin Knight, Oliver Dowd, Jessica Reiser, Matthew Liston, Kim Edwards, Grant Wedlake, Jasmine Lines.

 

 

Subject Heading: suspension of standing orders

Council adjourned the meeting for morning tea at 10.25am.

 

Subject Heading: resumption of standing orders

Council resumed the meeting at 10.53am

 

 

CONFIDENTIAL ITEMS

 

In accordance with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

 

          (a)     the appointment, dismissal or discipline of employees

          (d)     rating concessions;

          (h)     other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (e)     contracts proposed to be made by it;

 

Resolution No. GM/06.2014/43

Moved Cr Wason                                                      Seconded Cr Denton

 

That Council close the meeting to the public at 11.11am, inclusive of two additional late items (LC.9 “Request for Extension of Response – MPHS Levy Payment,” and LC.10 “Emergency Relief – Deed of Variation” under Section 275 (e) of the Local Government Regulation 2012.)

 

CARRIED                                                                                                                      9/0

 

 

 

Cr O’Neil left the Chamber at 11.42am.

Cr O’Neil entered the Chamber at 11.45am.

 

Cr Denton left the Chamber at 11.55am.

Cr Denton entered the Chamber 12.07pm.

 

Resolution No. GM/06.2014/44

Moved Cr O'Neil                                                        Seconded Cr Schefe

 

That Council open the meeting to the public at 12.47pm.

 

CARRIED                                                                                                                      9/0

 

 

 

Subject Heading:      suspension of standing orders

Council adjourned the meeting for lunch at 12.48pm.

 

Subject Heading:      resumption of standing orders

Council resumed the meeting at 1.10pm

 


 

Item Number:                                 C.1

File Number: D14/41312

Subject Heading:                         Application for rates payment arrangement

Author and Officer’s Title:      Dana Harrison, Coordinator - Rates

Executive Summary: 

The applicant has proposed to pay off outstanding rates over a timeframe that exceeds Council’s adopted policy.

 

Resolution No. GM/06.2014/45

Moved Cr Flynn                                                        Seconded Cr Chambers  

That Council accept the applicant’s proposed rates payment arrangement, subject to all rates, charges and arrears accumulated up until 30 June 2015 being cleared in full by that date.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Rates

 

 

Item Number:                                 C.2

File Number: D14/42475

Subject Heading:                         Panel of Providers - Design & Construct Services

Author and Officer’s Title:      Peter Weallans, Manager - Infrastructure Contracts & Engineering Services

Executive Summary: 

As a result of increased road construction activities, Council has invited submissions from providers of Design & Construct Services who are interested in being included on an approved contractor list for Maranoa Regional Council. The Design & Construct services will include, but not be limited to, the design and construction of roads and bridges.

 

Resolution No. GM/06.2014/46

Moved Cr Schefe                                                     Seconded Cr Price  

That the following companies be placed on Council’s approved contractor list for Design & Construct services for a maximum period of two (2) years:

 

  • Daracon
  • Fulton Hogan
  • Golding Contractors
  • Seymour Whyte
  • Ostwald Bros
  • Shamrock Civil
  • FK Gardner & Sons
  • Probuild Civil
  • CMC Civil & Mining Construction
  • Roadtek – Department of Transport & Main Roads
  • Civil Team Engineering
  • Decmil

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Infrastructure Contracts & Engineering Services

 

Item Number:                                 C.3

File Number: D14/42684

Subject Heading:                         Write-Off Action - Accounts Receivable

Author and Officer’s Title:      Alan Marchant, Manager - Financial Operations

Executive Summary: 

This report recommended to Council the formal write-off of debts that are deemed to be irrecoverable or unviable for Council to pursue further recovery action.

 

Resolution No. GM/06.2014/47

Moved Cr Chambers                                                Seconded Cr Newman  

 

That Council:

 

1.        Approve the write-off of debts as presented owing to their current status of being irrecoverable or unviable for Council to pursue further recovery action to the value of $139,878.14 for General Write-Offs as at 30 June 2014, and $81,568.79 for Private Works Write-Offs as at 30 June 2014 (Total $221,446.93).

 

2.        Be provided further recommendations for consideration at an upcoming workshop in relation to a review of the credit application process for identified parties with outstanding payments to Council.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Financial Operations

 

 

Item Number:                                 C.4

File Number: D14/42932

Subject Heading:                         Land for Sale - Racecourse Road, Injune

Location:                                       Injune

Author and Officer’s Title:      Tanya Mansfield, Manager - Facilities

Executive Summary: 

Council has been offered the opportunity to purchase the identified parcel of land located in Injune. Council was asked to consider the offer.

 

Resolution No. GM/06.2014/48

Moved Cr Price                                                         Seconded Cr Schefe  

 

That Council decline the offer to purchase the identified parcel of land located in Injune.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Facilities

 


LATE CONFIDENTIAL ITEMS

 

Item Number:                                 LC.1

File Number: D14/42247

Subject Heading:                         Horizon Housing - request for rent arrears waiver

Author and Officer’s Title:      Julie Neil, Manager - Community Services

Executive Summary: 

Due to the rising amount of rent arrears, Horizon Housing management have requested Council waive any outstanding rental arrears from previous tenants of the Rural Housing Service Centre Pilot.

 

Resolution No. GM/06.2014/49

Moved Cr Flynn                                                        Seconded Cr Chambers  

 

That Council not approve the requested waiver of outstanding rent arrears incurred from previous Rural Housing Service Centre tenants.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Community Services

 

 

Item Number:                                 LC.2

File Number: D14/42274

Subject Heading:                         Request for Rates Exemption/Concession

Location:                                       Assessment No. 14030225

Author and Officer’s Title:      Dana Harrison, Coordinator - Rates

Executive Summary: 

The applicant had requested an exemption/concession of rates.

 

Resolution No. GM/06.2014/50

Moved Cr Chambers                                                Seconded Cr O'Neil  

 

That Council advise the applicant that they are currently exempt from paying general rates.  Further that, in accordance with Council’s adopted Revenue Statement, concessions do not apply to water access and sewerage charges.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Rates

 

 


 

Item Number:                                 LC.3

File Number: D14/42801

Subject Heading:                         Roma STP Sludge Drying Beds Tender 14025 Re-award

Author and Officer’s Title:      Paraic Butler, Engineer

Executive Summary: 

Tender 14025 was previously awarded to Bailey Civil Constructions, however due to other commitments they are unable to undertake the project. This report called for the tender to be re-awarded.

 

Resolution No. GM/06.2014/51

Moved Cr Schefe                                                     Seconded Cr Chambers  

 

That Council re-award Tender 14025 and Contract to FBD Constructions for a total of $420,000 (excluding GST).

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Engineer

 

 

Item Number:                                 LC.4

File Number: D14/43847

Subject Heading:                         Offer to Lease land to expand Roma CBD Parking

Author and Officer’s Title:      Kym Downey,  Manager - Infrastructure Planning & Design

Executive Summary: 

In accordance with Council resolution GM/03.2014/67 from the General Meeting on 26 March 2014, an independent market rental cost report was received, and was presented to Council for consideration.

 

Resolution No. GM/06.2014/52

Moved Cr Newman                                                    Seconded Cr Wason  

 

That Council:

 

1.    Note the values documented within “Report on Market Conditions – Central Business District Vacant Land Leases Located with Roma Qld 4455”.

 

2.    Delegate authority to the Chief Executive Officer to negotiate on Council’s behalf.

 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

 Manager - Infrastructure Planning & Design

 


 

Item Number:                                 LC.5

File Number: D14/44097

Subject Heading:                         Access from Kimbler Road

Author and Officer’s Title:      Kym Downey,  Manager - Infrastructure Planning & Design

Executive Summary: 

Council had received several requests to consider undertaking upgrade works within a road reserve, providing property access off Kimbler Road, Roma

 

Resolution No. GM/06.2014/53

Moved Cr Wason                                                      Seconded Cr O'Neil  

 

That Council:

 

1.    Advise the landholder that Council does not maintain a public road within the identified road reserve and that the policy “Construction of Roads for Access to Property” applies.

 

2.    Liaise with Santos requesting that they gravel the identified area due to water run-off from their property across the track.

 

MOTION LOST                                                                                                               4/5

 

Responsible Officer

 Manager - Infrastructure Planning & Design

 

Resolution No. GM/06.2014/54

Moved Cr Chambers                                                Seconded Cr Flynn

 

That Council advise the landholder that Council does not maintain a public road within the identified road reserve and that the policy “Construction of Roads for Access to Property” applies.

 

CARRIED                                                                                                                      8/1

 

Responsible Officer

Manager - Infrastructure Planning & Design

 

 

Item Number:                                 LC.6

File Number: D14/44104

Subject Heading:                         Update to Organisational Structure

Author and Officer’s Title:      Sharon Frank, Director - Corporate, Community & Commercial Services

Executive Summary: 

The report recommended adjustments to the Organisational Structure, to include three position changes.

Resolution No. GM/06.2014/55

Moved Cr Newman                                                    Seconded Cr Price  

 

That the following positions be approved and the organisational structure updated to reflect the changes:

·                     A fixed term position - Specialist – Accounting Services;

·                     A casual position – Specialist – Community Care Transition; and

·                     A permanent position - Storeperson

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Director - Corporate, Community & Commercial Services

 

 

Item Number:                                 LC.7

File Number: D14/43498

Subject Heading:                         Access to “Tinowon”

Author and Officer’s Title:      Kym Downey,  Manager - Infrastructure Planning & Design

Executive Summary: 

Council had received a request to repair and maintain a road which provides access to “Tinowon.”

 

Under Council’s policy, the road in question is a property access and not a public road.

 

Resolution No. GM/06.2014/56

Moved Cr Chambers                                                Seconded Cr Price  

 

The matter be deferred for further consideration at the next General Meeting scheduled for 9 July 2014, pending the receipt of further information.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

 Manager - Infrastructure Planning & Design

 

 

Item Number:                                 LC.8

File Number: D14/44293

Subject Heading:                         Council Purchase of Land and Improvements

Author and Officer’s Title:      Erin Tompkins, Associate to the CEO & Mayor

Executive Summary: 

The Agreement to Purchase the identified property in Roma was received electronically by the Chief Executive Officer (CEO) from Council’s lawyers on 22 May 2014.  At this time, the CEO sought Councillors’ endorsement of the contract terms to enable arrangements to progress.

 

The purpose of this report was to formally ratify this endorsement, and provide Councillors with an update as to the progress of the acquisition and settlement.

 

Resolution No. GM/06.2014/57

Moved Cr O'Neil                                                        Seconded Cr Wason  

 

That Council:

 

1.        Formally ratify delegation to the Chief Executive Officer to sign the Agreement to Purchase for the specified property.

 

2.        Note the status of the acquisition and settlement.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Associate to the CEO & Mayor

 

ADDITIONAL LATE CONFIDENTIAL ITEMS

 

Item Number:                                    LC.9

File Number: N/A

Subject Heading:                         Request for Extension – MPHS Levy Payment

Author & Officer’s Title:                    Julie Reitano, Chief Executive Officer

Executive Summary:

Council received a request from the applicant to make a donation to Pinaroo Roma in lieu of paying the Mitchell Multi-Purpose Health Service (MPHS) levy. Councillors had discussed the matter and reached an agreed position at its workshop on 23 April 2014.

 

Due to the CEO needing to take urgent leave for family reasons, there was a delay in providing the outcome to the applicant, and the resolution was due to expire on 30 June 2014. The CEO requested that a two week extension (from the date of the advice to the applicant) be granted to allow time for the applicant to consider the advice.

 

 

Resolution No. GM/06.2014/58

Moved Cr Chambers                                                      Seconded Cr Denton

 

That Council grant a further two (2) week extension (from the date that the advice is provided to the applicant) for the payment of the outstanding MPHS levy.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Chief Executive Officer

 

 

Item Number:                                    LC.10

File Number: N/A

Subject Heading:                         Request for Extension - Deed of Variation

Author & Officer’s Title:                    Julie Neil, Manager Community Services

Executive Summary:

A new Deed of Variation has been submitted by Department of Social Services – Emergency Relief funding.

 

The Officer requested Council approval for the funding.

 

Responsible Officer

Chief Executive Officer

 

Resolution No. GM/06.2014/59

Moved Cr Price                                                             Seconded Cr Newman

 

That Council delegate authority to the Chief Executive Officer to sign the new Deed of Variation, securing funding until 31 December 2014.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager Community Services

 

 

 

PRESENTATION

 

The Mayor invited the Honourable Jeffrey Seeney MP, Deputy Premier and Minister for State Development, Infrastructure and Planning, to provide Council with an update on current matters of mutual interest, in particular discussion focused around future funding of infrastructure projects in regional Queensland. 

 

Council sought advice from Minister Seeney in seeking funds to commission a feasibility study into the construction of a multi-purpose meat processing facility (goat, cattle and sheep) in Roma.  Minister Seeney recommended Council make a formal request to the appropriate Minister, and local State Member for Warrego, Howard Hobbs MP, to further progress this request.

 

 

Cr Wason left the Chambers at 2.50pm and did not return.

 

Cr Denton left the Chamber at 3.45pm.

Cr Denton entered the Chamber at 3.49pm.

 

Cr Newman left the Chamber at 3.52pm.

Cr Newman entered the Chamber at 3.56pm

 

The Mayor invited John Cotter, Chairman of the Queensland GasFields Commission, to provide Council with a progress update on the resource sector from the Commission’s perspective. A number of questions were asked by Councillors concerning information sharing and verification with the industry.  John Cotter in turn responded to the matters raised.

 

 

CLOSURE

 

There being no further business the Mayor thanked Councillors for their attendance, and closed the meeting at 3.46pm.

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 9 July 2014, at Roma Administration Centre.

 

 

 

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Mayor.                                                                  Date.