Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Injune Administration Centre on 27 July 2011 commencing at 9.00AM

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. T G Hartley,  Cr. J P Bartels, Cr. J L Chambers, Cr. R J Denton, Cr. W M Newman, Cr. M L Price, Cr W S Wason, Chief Executive Officer – Paul Bawden,  Director Corporate Services – Matthew McGoldrick, Acting Director Operations – Stephen Mow, Acting Director Community Services – Noela Ward, Corporate Communications Officer – Jane Executive Support & Media Officer – Lauren Fraser, and Kelly Rogers Minutes Officer in attendance.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.21AM.

 

APOLOGIES

 

Resolution No. GM.264.11

Moved Cr Wason                                                          Seconded Cr Newman

 

That apologies be received and leave of absence granted for Cr. Watson  for this meeting.

 

CARRIED                                                                                                                      8/0

 

 

Confirmation of Minutes

 

Resolution No. GM.265.11

Moved Cr Denton                                                          Seconded Cr Chambers  

 

That the minutes of the General Meeting (12-13.07.11) held on 13 July 2011 be confirmed as amended.

 

CARRIED                                                                                                                      8/0

 

Cr. Wason requested Resolution GM.263.11 point 4, page (19) of the minutes in relation to Aged care in Mitchell be amended.  The original Resolution stated:-

 

Resolution No. GM.263.11

Moved Cr. Wason

 Seconded Cr. Denton

 

1.     That Council confirm in the 2011-12 budget the amount of $1.25 million toward the construction of the MPHS or other facility.  That amount is to represent Council’s financial commitment toward the project in future applications; or that Council commit $1.25 million to accommodate development of an aged care solution in Mitchell;

 

2.     That Council renews its endeavours to partner with the Maranoa Retirement Village Auxiliary to construct the new MPHS or other solution as soon as possible;

 

3.     That Rob Cornish be invited to travel with the Mayor at Council’s expense where appropriate to lobby for funding to build the MPHS facility or other solution;

 

4.     For further funding from Maranoa Regional Council that Council survey all residents regarding their opinions on residential aged care in Mitchell, working in partnership with the Maranoa Retirement village Auxiliary to formulate appropriate questions for the survey.

 

CARRIED                                                                                 9/0

 

Council were in agreement that the amended motion state:-

 

Resolution No. GM.263.11

Moved Cr. Wason

 Seconded Cr. Denton

 

1.     That Council confirm in the 2011-12 budget the amount of $1.25 million toward the construction of the MPHS or other facility.  That amount is to represent Council’s financial commitment toward the project in future applications; or that Council commit $1.25 million to accommodate development of an aged care solution in Mitchell;

 

2.     That Council renews its endeavours to partner with the Maranoa Retirement Village Auxiliary to construct the new MPHS or other solution as soon as possible;

 

3.     That Rob Cornish be invited to travel with the Mayor at Council’s expense where appropriate to lobby for funding to build the MPHS facility or other solution;

 

4.     For further funding from Maranoa Regional Council that Council survey all Electors/Householders/wider community regarding their opinions on residential aged care in Mitchell, working in partnership with the Maranoa Retirement Village Auxiliary to formulate appropriate questions for the survey.

 

CARRIED                                                                                 8/0

 

 

Cr. Chambers requested an amendment to the proceedings documented in relation to discussion surrounding the future of the Maranoa Retirement Village.  Reference is  found on page (2) of the minutes. Council were in agreement with the amendment as follows:-

 

Cr. Wason put forward a procedural motion that ‘the motion be put.’  Council in turn voted on the procedural motion with a majority of Council not in favour of ‘putting the motion.’   Debate was then taken by Council with the motion then put. 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no Presentations/Petitions or Deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Executive Services

 

Item Number:                                   10.1

File Number: D11/19397

Subject Heading:                          QLD Treasury Corporation Review of Commerical Activities

Author and Officer’s Title:                Paul Bawden, Chief Executive Officer

Executive Summary: 

During the visit by QLD Treasury Corp (QTC) Officer Mr Jan Xanthopoulo on Tuesday, July 12 for his presentation to Council, the then Acting Chief Executive Officer had discussions with Jan about three of Councils “commercial activities”, namely the Quarry, the Saleyards and the Roma Airport.

 

QTC provide professional services to Local Government in all matters financial.  Their business analysis capability is second to none, and in some cases can be provided free of charge.

 

 

Resolution No. GM.266.11

Moved Cr Denton                                                          Seconded Cr Bartels  

That Council engage the professional services offered by QLD Treasury Corporation to conduct a thorough financial review of Councils Quarry operation, Roma Airport and the Roma Saleyards;

 

And,

 

That the review includes existing operations, projected capital and operational expenditure and revenue and potential revenue sources of capital funding for any expansion required to maximise revenue and a benchmarking analysis of the enterprises.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Chief Executive Officer

 

Item Number:                                   10.2

File Number: D11/20279

Subject Heading:                          Surat Basin Mining & Energy Expo

Author & Officer’s Title:                    Ed Sims, Manager Organisational Performance

Executive Summary: 

Council’s participation in the Surat Basin Mining and Energy Expo was highly successful, achieving our goals in a cost effective way, and showing a professional and relevant profile to the energy community and stakeholders in the Surat Basin.

Discussion:

The Mayor congratulated staff for organisation and delivery of the event.

 

Resolution No. GM.267.11

Moved Cr Hartley                                                          Seconded Cr Price

 

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager Organisational Performance

 

 

Operations

 

Item Number:                                   13.1

File Number: D11/19911

Subject Heading:                          Tender No. 11.33 Supply, Cart, Heating and         Spraying of Bitumen

Author and Officer’s Title:                Kevin  Searle, Contracts Manager

Executive Summary: 

Tenders were called for the Supply, Cart, Heating and Spraying of Hot Bitumen for the 2011/2012 financial year.  The tender closed on 22 June 2011 with four tenders being received.

 

 

Resolution No. GM.268.11

Moved Cr Chambers                                                     Seconded Cr Newman  

That Council accepts the tender from Road Surfaces Group Pty Ltd for the Supply, Cart, Heating and Spraying of Hot Bitumen for the period from the date of the letter of acceptance to the 30 June 2012.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Contracts Manager

 


 

Planning & Environment

 

Item Number:                                   14.1

File Number: D11/19829

Subject Heading:                          APPLICATION FOR MATERIAL CHANGE OF USE -         "SPECIAL USE" (CAREFLIGHT OPERATIONAL FACILITY     & OFFICE) & "ACCOMMODATION UNITS" (4 ROOMING UNITS) - FILE: 2011/17775

Location:                                          11 Hangar Drive, Roma (Lot 5 on RP855185)

Applicant:                                         Coughran Roma Hangar Trust and Chimes Property No.2    Trust C/- StruXi Designs Pty Ltd

Author and Officer’s Title:                Danielle Pearn, Planning & Development Officer

Executive Summary: 

Application has been made for a Material Change of Use for “Special Use” (Careflight Operational Facility), Accommodation Units and an Office at 11 Hangar Drive, Roma.

 

Discussion:

The Mayor spoke of the significance of the CareFlight facility in delivering emergency services important to the region both now and into the future, he further recommended Councillors inspect the facility.

 

Resolution No. GM.269.11

Moved Cr Price                                                             Seconded Cr Denton  

That Council approves the application subject to the following conditions:

 

General

 

1.       Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.       Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.       Operation of the facility located on Lot 5 on RP855185 shall only be for the purpose of responding to emergency calls and for maintaining a base at the Roma Aerodrome in accordance with the operational intent of the facility.

 

4.       All existing and new work must be located within the confines of Lot 5 on RP855185 property boundaries. No item shall overhang the property boundary of Lot 5 on RP855185 in any way.

 

Plan/Document number

Plan/Document name

Date

103 Rev C

Floor Plan – Hangar Existing

28/02/2011

2001

Site Plan – Stage 2

07/03/2011

2401

Elevations Sheet 1 of 2 – Stage 2

07/03/2011

2402

Elevations Sheet 2 of 2 – Stage 2

07/03/2011

3001 Rev A

Site Plan – Stage 3

23/03/2011

3101

Floor Plan – Transportable Office – Stage 3

07/03/2011

3401

Elevations Sheet 1 of 2 – Stage 3

07/03/2011

3402

Elevations Sheet 2 of 2 – Stage 3

07/03/2011

A3.13472.01 Rev A

Floor Plan – N3 Sheet 1 of 7

04/03/2011

A3.13472.02 Rev A

Elevations Sheet 2 of 7

04/03/2011

5.       Maintain the approved development being Material Change of Use (“Special Use” - Careflight Operational Facility & “Accommodation Units”) in accordance with the approved plans:

 

6.       During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

7.       All landscaping, street-scaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Service Provisions

 

8.       The development is to be connected to a reticulated electricity supply in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications.

 

9.       The development is to be connected to Council’s proposed onsite effluent treatment system via a pressurised rising main following the installation of this system:

 

a)   Developer to pay a contribution of $5,000 for Sewerage for Lot 5 on RP855185 for the installation of a pressure rising main from Lot 5 on RP855185 to Council’s on-site treatment system which will be located to the south of the Terminal Building.

 

b)   The existing on-site effluent disposal system for the site shall be        removed along with all existing pipework that discharges to Hanger Drive road reserve to the north-east of the development site.

 

c)   Developer to install a new Eco Sense mono 900 litre Eco-160 Pressure Sewer System complete including boundary kit, Pressure Sewer Controller fixed to the main hanger building and easily accessible by Council Staff for inspection and termination stub pipework downstream of boundary kit for interconnection by Maranoa Regional Council to the pressure rising main noted.

 

10.     Premises to be connected to reticulated water supply, up to and including a water meter, to the water distribution network.

 

11.     Developer to locate and expose (if below ground installation type) the existing water meter assembly applicable for Lot 5 on RP855185. The water meter assembly shall be retrofitted to ensure compliance with Maranoa Regional Council Standard Drawing MUDS-WA-001 rev A dated 6.04.2010.

 

12.     Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

Car parking, Access and Manoeuvring

 

13.     Vehicle access to the development site shall be in accordance with drawing “Site Plan – Stage 3” reference: 3001 Rev A dated 23/03/2011.

 

14.     Provide a total of four car parking spaces and provision for short-term service vehicle parking on the site in accordance with the approved plans.

 

15.     All car parking spaces and driveway areas are to be sealed with an approved impervious surface. Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.

 

16.     Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

 

Stormwater and Drainage

 

17.     Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

18.     Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

19.     There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development have been completed.

 

20.     The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

21.     Stormwater runoff from all roofed areas to be discharged to on-site rainwater tanks.

 

22.     Overflow from rainwater tanks to be discharged to proposed Council stormwater main to be located on the eastern side of Hanger Drive.  Developer to construct a 900mm x 900mm square pre-cast concrete manhole complete with concrete surround and 900x900 domed surcharge grate. Surface level of concrete surround at pit to be 302.340m AHD. Invert level of pit to be 301.460m AHD. Connection stub level for connection of overflow pipework from rainwater tank for site to be 301.620m AHD.

 

 

 

Note: Stormwater runoff from the site will surcharge from this grate in a controlled   manner to then flow to long drain through Airport site until Council stormwater drain is fully constructed.

 

Erosion Control

 

23.     If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process or after the development is complete, the developer must document and implement a management plan that prevents this from occurring.

 

24.     During construction, soil erosion and sediment is to be managed in accordance with Schedule 8: “Standards for Construction Activity”.

 

Rubbish Collection

 

25.     At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Avoiding nuisance

 

26.     Max lighting levels produced on site to be in accordance with Maranoa Regional Council Roma Airport Master Plan Restricted Ground Lighting Zones Figure A03 dated 09/09 rev A for Zone B.

 

Landscaping & Fencing

 

27.     All landscaping on site to be maintained at less then 1m in height. Landscaping to be sparsely separated with no dense landscaping permitted on site.

 

28.     No alteration to the fence line along the airside / landside boundary is to be undertaken without the prior approval of Council.

 

No Cost to Council

 

29.     The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

30.     All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Planning & Development Officer

 

 

Item Number:                                   14.2

File Number: D11/19889

Subject Heading:                          APPLICATION FOR MATERIAL CHANGE OF USE -         "ACCOMMODATION UNITS" (8 UNITS) FILE: 2011/17774

Location:                                          2 Harms Street, Roma (Lot 2 on SP230309)

Applicant:                                         Rainwood (QLD) Pty Ltd

Author and Officer’s Title:                Danielle Pearn, Planning & Development Officer

Executive Summary: 

Rainwood (QLD) Pty Ltd has applied for a Material Change of Use to establish eight “Accommodation Units” on land situated at 2 Harms Street, Roma, described as Lot 2 on SP230309. 

 

 

Resolution No. GM.270.11

Moved Cr Newman                                                       Seconded Cr Wason  

That Council approves the application subject to the following conditions:

 

General

 

1.       Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.       Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.       Maintain the approved development being Material Change of Use (Accommodation Units – 8 Units) in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

WD 01 Rev A

Proposed Site Plan & Neighbouring Properties & Services

22/03/2011

WD 02 Rev A

Proposed Unit Plan

22/03/2011

WD 03 Rev A

Landscape Layout Plan

22/03/2011

 

Landscape Legend

 

WD 04 Rev A

Driveway & Traffic Plan

22/03/2011

WD 05 Rev A

Street Elevation

22/03/2011

WD 06 Rev A

Unit 1 Floor Plan and Elevations

22/03/2011

WD 07 Rev A

Unit 2, 3 & 4 Floor Plan and Elevations

22/03/2011

WD 08 Rev A

Unit 5 Floor Plan and Elevations

22/03/2011

WD 09 Rev A

Unit 6 Floor Plan and Elevations

22/03/2011

WD 10 Rev A

Unit 7 Floor Plan and Elevations

22/03/2011

WD 11 Rev A

Unit 8 Floor Plan and Elevations

22/03/2011

R-0051 Rev C

Commercial Driveway Slab Type A

06/01/2000

MUDS-WA-001

Water Reticulation Standard Allotment Water Service Connection Treatment

06/04/2010

 

4.       All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

5.       Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

6.       Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

7.       No buildings are to be established within the drainage easement traversing Lot 2 on SP230309. 

 

Storm water and Drainage

 

8.       Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

9.       Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

10.     There must be no increases in any silt loads or contaminants in any overland flow from the property being developed, during the development process and after development has been completed.

 

11.     The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

12.     Soil erosion and sediment is controlled in accordance with Schedule 6: “Standards for Stormwater Drainage”.

 

Erosion Control

 

13.     If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

14.     During construction, soil erosion and sediment is to be managed in accordance with Schedule 7: “Standards for Construction Activity”.

 

Services Provisions

 

15.     The site must be provided with a sewer connection to the reticulated sewerage network at no cost to Council. 

 

16.     The site must be provided with a water connection, up to and including a water meter, to the reticulated water network.  Size of service and meter to be determined by the developer.  If a service to the site exists but is deemed to be of inadequate size, the existing water service is to be disconnected, capped and removed by Council at no cost to Council.  Arrangement of primary water meter to be as per standard drawing MUDS-WA-001.

 

17.     The development is to be connected to a reticulated electricity supply at no cost to Council.

18.     If the premises is connected to a telecommunications reticulation service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).

 

19.     All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the EDROC Standards Manual where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Access, Car parking and Manoeuvring

 

20.     Vehicle cross-over from Harms Street to the development site to be constructed in accordance with IPWEAQ standard drawing R-0051 (rev C dated 6/1/00) without the grated drain needing to be installed. Minimum width ‘W’ = 6.0 metres.  Vehicle cross-over splays to extend from 6.0 metres wide at property boundary to 9.0 metres wide at Harms Street kerb. 

 

21.     Provide a total of eighteen (18) car parking spaces on the site in accordance with the approved plans. 

 

22.     Vehicle manoeuvring areas must be provided on-site so that all vehicles can enter and leave the site in a forward direction.

 

23.     All carparking spaces and driveway areas are to be sealed with an approved impervious surface. Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal. 

 

24.     Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

 

Landscaping and Fencing

 

25.     Landscaping is to be provided on the site in accordance with drawing “Landscape Layout Plan” reference:  WD 03 Rev A, dated 22/03/2011 and accompanying Landscape Legend.

 

26.     The mature height of vegetation planted under electricity lines must not exceed 3 metres. 

 

27.     Ground covers should fully cover vegetated areas within 1 year of planting.

 

28.     Screen fencing is to be erected in accordance with drawing “Landscape Layout Plan” reference:  WD 03 Rev A, dated 22/03/2011. All boundary fencing must be aligned to actual property boundary alignments and must not be located in road reserves.

 

29.     Site fencing must not impede overland water flow.

 

Rubbish Collection

 

30.     At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

31.     All bins shall be shielded from the view of travelling public and neighbours.

 

Avoiding Nuisance

 

32.     Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

33.     All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

34.     Any air conditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

35.     During the establishment of the approved development, no nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

No Cost to Council

 

36.     The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs

 

37.     All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

38.     All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid prior to occupation of the units.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Planning & Development Officer

 

Item Number:                                   14.3

File Number: D11/19893

Subject Heading:                          Wild Dog Levy Fee

Location:                                          ROMA

Applicant:                                         Maranoa Regional Wild Dog Advisory Group

Author and Officer’s Title:                Kay Crosby, Manager Environmental Health

Executive Summary: 

At the last meeting of the Maranoa Regional Wild Dog Advisory Group, the levy for wild dog control identified on all rural rate notices was discussed.  The group moved to seek approval from Council to place the levy on all rates across the region, implement a change in the wording of the levy and to split such a levy to identify the use of funds collected by Council.

 

 

Resolution No. GM.271.11

Moved Cr Chambers                                                     Seconded Cr Hartley  

  1. That Council receive and note the minutes from the Wild Dog Advisory Group on 27 June 2011;

 

  1. That the Advisory Group’s proposal for the Wild Dog Levy to apply to all rated land be investigated as part of 2011/2012 & 2012/2013 budget considerations at the next Workshop of Council to be held on 3 August 2011;

 

  1. That the component parts of the Wild Dog Levy be identified to residents.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager Environmental Health

  

Status Reports

 

Executive Services

 

Item Number:                                   15.1

File Number: D11/19533

Subject Heading:                          Actioning of Council Resolutions

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   Performance Report June 2011

Name of Department:                       Executive Services

 

Executive Summary: 

In response to expressed interest from Councillors, the attached report has been prepared to record and report on the organisation’s performance in actioning resolutions from General Council Meetings.

 

 

Resolution No. GM.272.11

Moved Cr Wason                                                          Seconded Cr Bartels  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager Performance and Planning

 

 

Item Number:                                   15.2

File Number: D11/19704

Subject Heading:                          Project Performance Report

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   June 2011

Name of Department:                       All Departments

 

Executive Summary: 

This monthly project performance report is presented to Council to provide a snapshot of the organisation's performance in delivering projects identified in the Operational Plan, by Council resolution or through a continual improvement process.

 

Discussion:

Councillors Price & Denton requested that the application of concrete plinths at the Wallumbilla Cemetery be completed as per Injune and Roma.

 

Cr. Price enquired on the average number of gas connections completed on a monthly basis.

 

 

 

 

 

 

Resolution No. GM.273.11

Moved Cr Newman                                                       Seconded Cr Chambers  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager Performance and Planning/

Acting Director Operations

 

 

Community Service

 

Item Number:                                   16.1

File Number: D11/19432

Subject Heading:                          Community Development Report

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   Performance Report for June 2011

Name of Department:                       Community Services Department

 

Executive Summary: 

This monthly report is presented to Council to provide a statistical summary of the organisation’s performance in delivering community development services.

 

 

Resolution No. GM.274.11

Moved Cr Price                                                             Seconded Cr Hartley  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager Performance and Planning

 

 

Item Number:                                   16.2

File Number: D11/19499

Subject Heading:                          Social Development Report

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   Performance Report June 2011

Name of Department:                       Community Services Department

 

Executive Summary: 

This monthly report is presented to Council to provide a statistical summary of the organisation’s performance in delivering social development services.

 

 

 

 

 

 

Resolution No. GM.275.11

Moved Cr Wason                                                          Seconded Cr Denton  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager Performance and Planning

 

 

Item Number:                                   16.3

File Number: D11/19830

Subject Heading:                          Economic Development Report

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   June 2011

Name of Department:                       Community Services

 

Executive Summary: 

This monthly report is presented to provide a statistical summary of the organisation’s performance in delivering economic development and tourism services.

 

 

Resolution No. GM.276.11

Moved Cr Bartels                                                          Seconded Cr Chambers  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager Performance and Planning

 

 

Corporate Services

 

Item Number:                                   17.1

File Number: D11/19561

Subject Heading:                          Corporate Governance Report

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   Performance Report June 2011

Name of Department:                       Corporate Services and Human Resource Management

 

Executive Summary: 

This monthly report is presented to Council to provide a summary of the organisation’s performance in the Corporate Services and Human Resource Management areas.

 

 

 

 

 

 

 

 

Resolution No. GM.277.11

Moved Cr Hartley                                                          Seconded Cr Newman  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager Performance and Planning

 

 

Item Number:                                   17.2

File Number: D11/19708

Subject Heading:                          Financial Sustainability Report - June 2011

Author and Officer’s Title:                Karen Searle, Financial Services & Rates Coordinator

Month & Year of Report:                   June 2011

Name of Department:                       Corporate Services

 

Executive Summary: 

The Financial Sustainability Report for the month of June 2011 is presented for Council’s consideration.  Each month, year to date financial statements are prepared in order to monitor actual performance against the latest adopted budget.

 

 

Resolution No. GM.278.11

Moved Cr Hartley                                                          Seconded Cr Wason  

That the Progressive Financial Statements of Account for the month of June 2011 as included in the Financial Sustainability Report be received subject to audit.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Financial Services & Rates Coordinator

 

 

Operations

 

Item Number:                                   18.1

File Number: D11/19895

Subject Heading:                          Asset Management Report

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   June 2011

Name of Department:                       Operations

 

Executive Summary: 

Asset Management is a systematic process of effectively maintaining, upgrading and operating assets.  Council’s assets include its road network, water, sewerage infrastructure and parks and gardens.  This monthly report is presented to Council to provide a summary of the organisation’s performance in the Asset Management area.

 

 

Discussion:

Cr. Price requested the water consumption segment of the status report be updated to include  each the average number of litres consumed per individual across the region.

 

Resolution No. GM.279.11

Moved Cr Price                                                             Seconded Cr Chambers  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager Performance and Planning/

Acting Director Operations

 

 

Planning & Environment

 

Item Number:                                   19.1

File Number: D11/19813

Subject Heading:                          Planning, Building and Environment Report

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   June 2011

Name of Department:                       Planning and Environment

 

Executive Summary: 

This monthly report is presented to Council to provide a summary of the organisation’s performance in the Planning, Building, Environment, Animal Management and Rural Services areas.

 

 

Resolution No. GM.280.11

Moved Cr Newman                                                       Seconded Cr Bartels  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager Performance and Planning

  

 

Subject Heading:  suspension of standing orders

Council adjourned for morning tea at 10.08am

 

Subject Heading:  resumption of standing orders

Council returned from morning tea at 10.48am

 

In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (d)      rating concessions;

          (c)      the local government budget;

 

Resolution No. GM.281.11

Moved Cr Wason                                                          Seconded Cr Denton

That Council close the meeting to the public.

 

CARRIED                                                                                                                      8/0

 

Cr. Loughnan left the Chambers at 11.17am.

 

Cr. Loughnan entered the Chambers at 11.31am.

 

Resolution No. GM.282.11

Moved Cr Newman                                                       Seconded Cr Bartels

That Council open the meeting to the public.

 

CARRIED                                                                                                                      8/0

 

 

 

Item Number:                                   20.1

File Number: D11/19930

Subject Heading:                          Proposal to Purchase Leased Residential Properties in Surat

Location:                                          Surat

Author and Officer’s Title:                Margaret Langton, Regional Housing Coordinator

Executive Summary: 

Department of Communities Property Portfolio have approached Council with a proposal for Council to purchase the three properties in Surat that Council currently lease from them for employee housing.

 

Resolution No. GM.283.11

Moved Cr Newman                                                       Seconded Cr Denton  

That Council purchase the properties as specified for employee housing and negotiate with the Department to purchase the three properties over a three year period.

 

CARRIED                                                                                                                      5/3

 

Delegated Officer

Regional Housing Coordinator

 

 

Item Number:                                   20.2

File Number: D11/19500

Subject Heading:                          Rate Payment Arrangement Proposal

                                                         Assessment No’s -14012322 &  40991

Location:                                          ROMA QLD 4455

Author and Officer’s Title:                Kirsty Grams, Rates Officer

Executive Summary: 

The applicant would like to  come to an agreement with Council and arrange a payment plan, to decrease the amount outstanding on their rates, as notices were being sent to an incorrect postal address.

 

Resolution No. GM.284.11

Moved Cr Chambers                                                     Seconded Cr Newman  

That Council resolves to accept the proposed amount of $100 - $200 per week to be paid from the rates and interest paused. If a payment is missed the interest is to recommence.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Rates Officer

 

 

Item Number:                                   20.3

File Number: D11/19574

Subject Heading:                          Concession or rebate on Water Rates

Location:                                          ROMA QLD 4455

Author and Officer’s Title:                Kirsty Grams, Rates Officer

Executive Summary: 

The applicant  would like to apply for a water concession or rebate on the water consumption for the property in question, as his grandson needs a water lift to access his amenities. The lift uses 20 Litres of water each use and is used on average 5 times a day.

 

Resolution No. GM.285.11

Moved Cr Price                                                             Seconded Cr Bartels  

That Council resolves to allow a waiver of water usage charges for 52kl per year, on an ongoing basis whilst the wheel chair access is required at the specified address.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Rates Officer

 

 

Item Number:                                   20.4

File Number: D11/19504

Subject Heading:                          Allow Discount and Write off Interest

                                                         Assessment no. 41214

Location:                                          21-23 Lovell Street, Roma QLD 4455

Author and Officer’s Title:                Kirsty Grams, Rates Officer

Executive Summary: 

The postal address was changed without notification from the Company. This caused the company not to receive their rates notice and not being able to pay the rates before the close of discount.

 

Resolution No. GM.286.11

Moved Cr Denton                                                          Seconded Cr Wason  

That Council allows the discount and writes off any interest that occurred as it was an error made on behalf of Council.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Rates Officer

 

 

Item Number:                                   20.5

File Number: D11/19928

Subject Heading:                          Overdue Library Accounts

Author and Officer’s Title:                Debbie Gelhaar, Revenue Coordinator

Executive Summary: 

The Revenue Coordinator seeks Council’s approval to write off the total amount of $4,130.50 relating to overdue library accounts that are 90 + days overdue and considered to proceed with further action.

 

Resolution No. GM.287.11

Moved Cr Newman                                                       Seconded Cr Hartley  

That Council approve the writing off of $4,130.50 in outstanding debts as recommended by the Revenue Coordinator for accounts relating to outstanding library accounts as identified, in accordance with the Rate & Debt Recovery Policy, Section 13.0 (CEO Delegation)

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Revenue Coordinator

 

 

Item Number:                                   20.6

File Number: D11/19787

Subject Heading:                          Business Activities Report &

                                                         financial sustainability report – debtors &    creditors – june 2011

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

                                                         Karen Searle, Financial Services & Rates Coordinator

 

Month & Year of Report:                   June 2011

Name of Department:                       All Departments

 

Executive Summary: 

Business Activities report is a summary of the performance of Council’s business units over the past month and year to date.  The information in this report aims to review the month’s activities, give an overview of financial performance and bring to Council’s attention any emerging issues.

The Financial Sustainability Debtor & Creditor Report for the month of June 2011 is presented for Council’s consideration.  Each month, details of major 90 day accounts and payment register is prepared in order to monitor possible financial risks.

 

Resolution No. GM.288.11

Moved Cr Denton                                                          Seconded Cr Price  

That Council receive and note the Officer reports as presented.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager Performance and Planning

Financial Services & Rates Coordinator

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 12.26PM.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 10 August 2011, at Roma Administration Centre.

 

 

 

 

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Mayor.                                                                  Date.