Description: Maranoa Logo Process

 

BUSINESS PAPER

 

General Meeting

 

Wednesday 10 August 2011

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 5 August 2011

 

 

Mayor:                                                    Councillor R S Loughnan

 

Deputy Mayor:                                        Councillor T G Hartley

Councillors:                                             Councillor J P Bartels

                                                              Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor W M Newman

                                                              Councillor M L Price

                                                              Councillor W S Wason

                                                              Councillor J S Watson

 

Chief Executive Officer:                            Mr Paul Bawden

 

Senior Management:                                Mr Tony Klein (Director Community Services)

                                                              Mr Matthew McGoldrick (Director Corporate Services)

                                                              Mr Stephen Mow (Acting Director Operations)

                                                              Mr Rob Hayward (Director Planning & Environment)

 

Officers:                                                  Ms Jane Frith (Corporate Communications Officer)

 

Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on August 10, 2011 at 9.00AM.

Paul Bawden

Chief Executive Officer

 

 


Maranoa Regional Council

    

General Meeting -  10 August 2011

TABLE OF CONTENTS

Item       Subject

No

1            Welcome

 

2            Present/Apologies

 

3            Confirmation of Minutes

              General  27 July 2011

 

4            Business arising from Minutes

 

5            On the Table  

 

6            Presentations/Petitions and Deputations

6.1         Lease of Injune Caravan Park                                                 10.00AM

Brett Smith representing FK Gardner will be in attendance as part of discussions relating to the lease of Injune Caravan Park.

 

 

7            Consideration of notices of business

 

8            Consideration of notices of motion  

 

9            Reception of notices of motion for next meeting

 

Reports

 

10          Executive Services

 

11          Community Services

11.1      20th Annual WORK Program Conference

Prepared by:      Jane Fenton, Community Development Coordinator - Mitchell

 

12          Corporate Services

 

13          Operations

 

14          Planning & Environment

 

Status Reports

 

15          Executive Services

 

16          Community Service

 

17          Corporate Services

 

18          Operations

18.1      Operations Directorate Status Report

Prepared by:      Stephen Mow, Acting Director, Operations

                             Attachment 1: Works Program

                             Attachment 2: Operations Management Report

 

19          Planning & Environment

 

Next General Meeting

 

 

Confidential Items

 

In accordance with the provisions of section 72 of the Local Government (Operations) Regulation 2010, a local government may resolve to close a meeting to the public and move ‘into Committee’ to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.

 

20          Confidential Items

 

Councillor Business

 

21          Councillor Business

 

 

Closure

 


Minutes of the General Meeting of maranoa Regional Council held at Injune Administration Centre on 27 July 2011 commencing at 9.00AM

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. T G Hartley,  Cr. J P Bartels, Cr. J L Chambers, Cr. R J Denton, Cr. W M Newman, Cr. M L Price, Cr W S Wason, Chief Executive Officer – Paul Bawden,  Director Corporate Services – Matthew McGoldrick, Acting Director Operations – Stephen Mow, Acting Director Community Services – Noela Ward, Corporate Communications Officer – Jane Executive Support & Media Officer – Lauren Fraser, and Kelly Rogers Minutes Officer in attendance.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.21AM.

 

APOLOGIES

 

Resolution No. GM.264.11

Moved Cr Wason                                                          Seconded Cr Newman

 

That apologies be received and leave of absence granted for Cr. Watson  for this meeting.

 

CARRIED                                                                                                                      8/0

 

 

Confirmation of Minutes

 

Resolution No. GM.265.11

Moved Cr Denton                                                          Seconded Cr Chambers  

 

That the minutes of the General Meeting (12-13.07.11) held on 13 July 2011 be confirmed as amended.

 

CARRIED                                                                                                                      8/0

 

Cr. Wason requested Resolution GM.263.11 point 4, page (19) of the minutes in relation to Aged care in Mitchell be amended.  The original Resolution stated:-

 

Resolution No. GM.263.11

Moved Cr. Wason

 Seconded Cr. Denton

 

1.    That Council confirm in the 2011-12 budget the amount of $1.25 million toward the construction of the MPHS or other facility.  That amount is to represent Council’s financial commitment toward the project in future applications; or that Council commit $1.25 million to accommodate development of an aged care solution in Mitchell;

 

2.    That Council renews its endeavours to partner with the Maranoa Retirement Village Auxiliary to construct the new MPHS or other solution as soon as possible;

 

3.    That Rob Cornish be invited to travel with the Mayor at Council’s expense where appropriate to lobby for funding to build the MPHS facility or other solution;

 

4.    For further funding from Maranoa Regional Council that Council survey all residents regarding their opinions on residential aged care in Mitchell, working in partnership with the Maranoa Retirement village Auxiliary to formulate appropriate questions for the survey.

 

CARRIED                                                                                                          9/0

 

Council were in agreement that the amended motion state:-

 

Resolution No. GM.263.11

Moved Cr. Wason

 Seconded Cr. Denton

 

1.    That Council confirm in the 2011-12 budget the amount of $1.25 million toward the construction of the MPHS or other facility.  That amount is to represent Council’s financial commitment toward the project in future applications; or that Council commit $1.25 million to accommodate development of an aged care solution in Mitchell;

 

2.    That Council renews its endeavours to partner with the Maranoa Retirement Village Auxiliary to construct the new MPHS or other solution as soon as possible;

 

3.    That Rob Cornish be invited to travel with the Mayor at Council’s expense where appropriate to lobby for funding to build the MPHS facility or other solution;

 

4.    For further funding from Maranoa Regional Council that Council survey all Electors/Householders/wider community regarding their opinions on residential aged care in Mitchell, working in partnership with the Maranoa Retirement Village Auxiliary to formulate appropriate questions for the survey.

 

CARRIED                                                                                                          8/0

 

 

Cr. Chambers requested an amendment to the proceedings documented in relation to discussion surrounding the future of the Maranoa Retirement Village.  Reference is  found on page (2) of the minutes. Council were in agreement with the amendment as follows:-

 

Cr. Wason put forward a procedural motion that ‘the motion be put.’  Council in turn voted on the procedural motion with a majority of Council not in favour of ‘putting the motion.’   Debate was then taken by Council with the motion then put. 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no Presentations/Petitions or Deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Executive Services

 

Item Number:                                   10.1

File Number: D11/19397

Subject Heading:                          QLD Treasury Corporation Review of Commerical Activities

Author and Officer’s Title:                Paul Bawden, Chief Executive Officer

Executive Summary: 

During the visit by QLD Treasury Corp (QTC) Officer Mr Jan Xanthopoulo on Tuesday, July 12 for his presentation to Council, the then Acting Chief Executive Officer had discussions with Jan about three of Councils “commercial activities”, namely the Quarry, the Saleyards and the Roma Airport.

 

QTC provide professional services to Local Government in all matters financial.  Their business analysis capability is second to none, and in some cases can be provided free of charge.

 

 

Resolution No. GM.266.11

Moved Cr Denton                                                          Seconded Cr Bartels  

That Council engage the professional services offered by QLD Treasury Corporation to conduct a thorough financial review of Councils Quarry operation, Roma Airport and the Roma Saleyards;

 

And,

 

That the review includes existing operations, projected capital and operational expenditure and revenue and potential revenue sources of capital funding for any expansion required to maximise revenue and a benchmarking analysis of the enterprises.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Chief Executive Officer

 

Item Number:                                   10.2

File Number: D11/20279

Subject Heading:                          Surat Basin Mining & Energy Expo

Author & Officer’s Title:                    Ed Sims, Manager Organisational Performance

Executive Summary: 

Council’s participation in the Surat Basin Mining and Energy Expo was highly successful, achieving our goals in a cost effective way, and showing a professional and relevant profile to the energy community and stakeholders in the Surat Basin.

Discussion:

The Mayor congratulated staff for organisation and delivery of the event.

 

Resolution No. GM.267.11

Moved Cr Hartley                                                          Seconded Cr Price

 

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager Organisational Performance

 

 

Operations

 

Item Number:                                   13.1

File Number: D11/19911

Subject Heading:                          Tender No. 11.33 Supply, Cart, Heating and          Spraying of Bitumen

Author and Officer’s Title:                Kevin  Searle, Contracts Manager

Executive Summary: 

Tenders were called for the Supply, Cart, Heating and Spraying of Hot Bitumen for the 2011/2012 financial year.  The tender closed on 22 June 2011 with four tenders being received.

 

 

Resolution No. GM.268.11

Moved Cr Chambers                                                     Seconded Cr Newman  

That Council accepts the tender from Road Surfaces Group Pty Ltd for the Supply, Cart, Heating and Spraying of Hot Bitumen for the period from the date of the letter of acceptance to the 30 June 2012.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Contracts Manager

 


 

Planning & Environment

 

Item Number:                                   14.1

File Number: D11/19829

Subject Heading:                          APPLICATION FOR MATERIAL CHANGE OF USE -           "SPECIAL USE" (CAREFLIGHT OPERATIONAL FACILITY           & OFFICE) & "ACCOMMODATION UNITS" (4 ROOMING            UNITS) - FILE: 2011/17775

Location:                                          11 Hangar Drive, Roma (Lot 5 on RP855185)

Applicant:                                         Coughran Roma Hangar Trust and Chimes Property No.2     Trust C/- StruXi Designs Pty Ltd

Author and Officer’s Title:                Danielle Pearn, Planning & Development Officer

Executive Summary: 

Application has been made for a Material Change of Use for “Special Use” (Careflight Operational Facility), Accommodation Units and an Office at 11 Hangar Drive, Roma.

 

Discussion:

The Mayor spoke of the significance of the CareFlight facility in delivering emergency services important to the region both now and into the future, he further recommended Councillors inspect the facility.

 

Resolution No. GM.269.11

Moved Cr Price                                                             Seconded Cr Denton  

That Council approves the application subject to the following conditions:

 

General

 

1.       Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.       Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.       Operation of the facility located on Lot 5 on RP855185 shall only be for the purpose of responding to emergency calls and for maintaining a base at the Roma Aerodrome in accordance with the operational intent of the facility.

 

4.       All existing and new work must be located within the confines of Lot 5 on RP855185 property boundaries. No item shall overhang the property boundary of Lot 5 on RP855185 in any way.

 

Plan/Document number

Plan/Document name

Date

103 Rev C

Floor Plan – Hangar Existing

28/02/2011

2001

Site Plan – Stage 2

07/03/2011

2401

Elevations Sheet 1 of 2 – Stage 2

07/03/2011

2402

Elevations Sheet 2 of 2 – Stage 2

07/03/2011

3001 Rev A

Site Plan – Stage 3

23/03/2011

3101

Floor Plan – Transportable Office – Stage 3

07/03/2011

3401

Elevations Sheet 1 of 2 – Stage 3

07/03/2011

3402

Elevations Sheet 2 of 2 – Stage 3

07/03/2011

A3.13472.01 Rev A

Floor Plan – N3 Sheet 1 of 7

04/03/2011

A3.13472.02 Rev A

Elevations Sheet 2 of 7

04/03/2011

5.       Maintain the approved development being Material Change of Use (“Special Use” - Careflight Operational Facility & “Accommodation Units”) in accordance with the approved plans:

 

6.       During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

7.       All landscaping, street-scaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Service Provisions

 

8.       The development is to be connected to a reticulated electricity supply in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications.

 

9.       The development is to be connected to Council’s proposed onsite effluent treatment system via a pressurised rising main following the installation of this system:

 

a)   Developer to pay a contribution of $5,000 for Sewerage for Lot 5 on RP855185 for the installation of a pressure rising main from Lot 5 on RP855185 to Council’s on-site treatment system which will be located to the south of the Terminal Building.

 

b)   The existing on-site effluent disposal system for the site shall be       removed along with all existing pipework that discharges to Hanger Drive road reserve to the north-east of the development site.

 

c)   Developer to install a new Eco Sense mono 900 litre Eco-160 Pressure Sewer System complete including boundary kit, Pressure Sewer Controller fixed to the main hanger building and easily accessible by Council Staff for inspection and termination stub pipework downstream of boundary kit for interconnection by Maranoa Regional Council to the pressure rising main noted.

 

10.     Premises to be connected to reticulated water supply, up to and including a water meter, to the water distribution network.

 

11.     Developer to locate and expose (if below ground installation type) the existing water meter assembly applicable for Lot 5 on RP855185. The water meter assembly shall be retrofitted to ensure compliance with Maranoa Regional Council Standard Drawing MUDS-WA-001 rev A dated 6.04.2010.

 

12.     Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

Car parking, Access and Manoeuvring

 

13.     Vehicle access to the development site shall be in accordance with drawing “Site Plan – Stage 3” reference: 3001 Rev A dated 23/03/2011.

 

14.     Provide a total of four car parking spaces and provision for short-term service vehicle parking on the site in accordance with the approved plans.

 

15.     All car parking spaces and driveway areas are to be sealed with an approved impervious surface. Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.

 

16.     Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

 

Stormwater and Drainage

 

17.     Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

18.     Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

19.     There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development have been completed.

 

20.     The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

21.     Stormwater runoff from all roofed areas to be discharged to on-site rainwater tanks.

 

22.     Overflow from rainwater tanks to be discharged to proposed Council stormwater main to be located on the eastern side of Hanger Drive.  Developer to construct a 900mm x 900mm square pre-cast concrete manhole complete with concrete surround and 900x900 domed surcharge grate. Surface level of concrete surround at pit to be 302.340m AHD. Invert level of pit to be 301.460m AHD. Connection stub level for connection of overflow pipework from rainwater tank for site to be 301.620m AHD.

 

 

 

Note: Stormwater runoff from the site will surcharge from this grate in a controlled manner to then flow to long drain through Airport site until Council stormwater drain is fully constructed.

 

Erosion Control

 

23.     If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process or after the development is complete, the developer must document and implement a management plan that prevents this from occurring.

 

24.     During construction, soil erosion and sediment is to be managed in accordance with Schedule 8: “Standards for Construction Activity”.

 

Rubbish Collection

 

25.     At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Avoiding nuisance

 

26.     Max lighting levels produced on site to be in accordance with Maranoa Regional Council Roma Airport Master Plan Restricted Ground Lighting Zones Figure A03 dated 09/09 rev A for Zone B.

 

Landscaping & Fencing

 

27.     All landscaping on site to be maintained at less then 1m in height. Landscaping to be sparsely separated with no dense landscaping permitted on site.

 

28.     No alteration to the fence line along the airside / landside boundary is to be undertaken without the prior approval of Council.

 

No Cost to Council

 

29.     The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

30.     All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Planning & Development Officer

 

 

Item Number:                                   14.2

File Number: D11/19889

Subject Heading:                          APPLICATION FOR MATERIAL CHANGE OF USE -           "ACCOMMODATION UNITS" (8 UNITS) FILE: 2011/17774

Location:                                          2 Harms Street, Roma (Lot 2 on SP230309)

Applicant:                                         Rainwood (QLD) Pty Ltd

Author and Officer’s Title:                Danielle Pearn, Planning & Development Officer

Executive Summary: 

Rainwood (QLD) Pty Ltd has applied for a Material Change of Use to establish eight “Accommodation Units” on land situated at 2 Harms Street, Roma, described as Lot 2 on SP230309. 

 

 

Resolution No. GM.270.11

Moved Cr Newman                                                       Seconded Cr Wason  

That Council approves the application subject to the following conditions:

 

General

 

1.       Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.       Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.       Maintain the approved development being Material Change of Use (Accommodation Units – 8 Units) in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

WD 01 Rev A

Proposed Site Plan & Neighbouring Properties & Services

22/03/2011

WD 02 Rev A

Proposed Unit Plan

22/03/2011

WD 03 Rev A

Landscape Layout Plan

22/03/2011

 

Landscape Legend

 

WD 04 Rev A

Driveway & Traffic Plan

22/03/2011

WD 05 Rev A

Street Elevation

22/03/2011

WD 06 Rev A

Unit 1 Floor Plan and Elevations

22/03/2011

WD 07 Rev A

Unit 2, 3 & 4 Floor Plan and Elevations

22/03/2011

WD 08 Rev A

Unit 5 Floor Plan and Elevations

22/03/2011

WD 09 Rev A

Unit 6 Floor Plan and Elevations

22/03/2011

WD 10 Rev A

Unit 7 Floor Plan and Elevations

22/03/2011

WD 11 Rev A

Unit 8 Floor Plan and Elevations

22/03/2011

R-0051 Rev C

Commercial Driveway Slab Type A

06/01/2000

MUDS-WA-001

Water Reticulation Standard Allotment Water Service Connection Treatment

06/04/2010

 

4.       All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

5.       Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

6.       Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

7.       No buildings are to be established within the drainage easement traversing Lot 2 on SP230309. 

 

Storm water and Drainage

 

8.       Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

9.       Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

10.     There must be no increases in any silt loads or contaminants in any overland flow from the property being developed, during the development process and after development has been completed.

 

11.     The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

12.     Soil erosion and sediment is controlled in accordance with Schedule 6: “Standards for Stormwater Drainage”.

 

Erosion Control

 

13.     If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

14.     During construction, soil erosion and sediment is to be managed in accordance with Schedule 7: “Standards for Construction Activity”.

 

Services Provisions

 

15.     The site must be provided with a sewer connection to the reticulated sewerage network at no cost to Council. 

 

16.     The site must be provided with a water connection, up to and including a water meter, to the reticulated water network.  Size of service and meter to be determined by the developer.  If a service to the site exists but is deemed to be of inadequate size, the existing water service is to be disconnected, capped and removed by Council at no cost to Council.  Arrangement of primary water meter to be as per standard drawing MUDS-WA-001.

 

17.     The development is to be connected to a reticulated electricity supply at no cost to Council.

18.     If the premises is connected to a telecommunications reticulation service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).

 

19.     All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the EDROC Standards Manual where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Access, Car parking and Manoeuvring

 

20.     Vehicle cross-over from Harms Street to the development site to be constructed in accordance with IPWEAQ standard drawing R-0051 (rev C dated 6/1/00) without the grated drain needing to be installed. Minimum width ‘W’ = 6.0 metres.  Vehicle cross-over splays to extend from 6.0 metres wide at property boundary to 9.0 metres wide at Harms Street kerb. 

 

21.     Provide a total of eighteen (18) car parking spaces on the site in accordance with the approved plans. 

 

22.     Vehicle manoeuvring areas must be provided on-site so that all vehicles can enter and leave the site in a forward direction.

 

23.     All carparking spaces and driveway areas are to be sealed with an approved impervious surface. Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal. 

 

24.     Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

 

Landscaping and Fencing

 

25.     Landscaping is to be provided on the site in accordance with drawing “Landscape Layout Plan” reference:  WD 03 Rev A, dated 22/03/2011 and accompanying Landscape Legend.

 

26.     The mature height of vegetation planted under electricity lines must not exceed 3 metres. 

 

27.     Ground covers should fully cover vegetated areas within 1 year of planting.

 

28.     Screen fencing is to be erected in accordance with drawing “Landscape Layout Plan” reference:  WD 03 Rev A, dated 22/03/2011. All boundary fencing must be aligned to actual property boundary alignments and must not be located in road reserves.

 

29.     Site fencing must not impede overland water flow.

 

Rubbish Collection

 

30.     At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

31.     All bins shall be shielded from the view of travelling public and neighbours.

 

Avoiding Nuisance

 

32.     Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

33.     All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

34.     Any air conditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

35.     During the establishment of the approved development, no nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

No Cost to Council

 

36.     The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs

 

37.     All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

38.     All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid prior to occupation of the units.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Planning & Development Officer

 

Item Number:                                   14.3

File Number: D11/19893

Subject Heading:                          Wild Dog Levy Fee

Location:                                          ROMA

Applicant:                                         Maranoa Regional Wild Dog Advisory Group

Author and Officer’s Title:                Kay Crosby, Manager Environmental Health

Executive Summary: 

At the last meeting of the Maranoa Regional Wild Dog Advisory Group, the levy for wild dog control identified on all rural rate notices was discussed.  The group moved to seek approval from Council to place the levy on all rates across the region, implement a change in the wording of the levy and to split such a levy to identify the use of funds collected by Council.

 

 

Resolution No. GM.271.11

Moved Cr Chambers                                                     Seconded Cr Hartley  

  1. That Council receive and note the minutes from the Wild Dog Advisory Group on 27 June 2011;

 

  1. That the Advisory Group’s proposal for the Wild Dog Levy to apply to all rated land be investigated as part of 2011/2012 & 2012/2013 budget considerations at the next Workshop of Council to be held on 3 August 2011;

 

  1. That the component parts of the Wild Dog Levy be identified to residents.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager Environmental Health

  

Status Reports

 

Executive Services

 

Item Number:                                   15.1

File Number: D11/19533

Subject Heading:                          Actioning of Council Resolutions

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   Performance Report June 2011

Name of Department:                       Executive Services

 

Executive Summary: 

In response to expressed interest from Councillors, the attached report has been prepared to record and report on the organisation’s performance in actioning resolutions from General Council Meetings.

 

 

Resolution No. GM.272.11

Moved Cr Wason                                                          Seconded Cr Bartels  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager Performance and Planning

 

 

Item Number:                                   15.2

File Number: D11/19704

Subject Heading:                          Project Performance Report

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   June 2011

Name of Department:                       All Departments

 

Executive Summary: 

This monthly project performance report is presented to Council to provide a snapshot of the organisation's performance in delivering projects identified in the Operational Plan, by Council resolution or through a continual improvement process.

 

Discussion:

Councillors Price & Denton enquired on the most suitable method of curbing application for laying at the Wallumbilla, Injune & Roma Lawn Cemetery.

 

Cr. Price enquired on the average number of gas connections completed on a monthly basis.

 

 

 

 

 

 

Resolution No. GM.273.11

Moved Cr Newman                                                       Seconded Cr Chambers  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager Performance and Planning/

Acting Director Operations

 

 

Community Service

 

Item Number:                                   16.1

File Number: D11/19432

Subject Heading:                          Community Development Report

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   Performance Report for June 2011

Name of Department:                       Community Services Department

 

Executive Summary: 

This monthly report is presented to Council to provide a statistical summary of the organisation’s performance in delivering community development services.

 

 

Resolution No. GM.274.11

Moved Cr Price                                                             Seconded Cr Hartley  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager Performance and Planning

 

 

Item Number:                                   16.2

File Number: D11/19499

Subject Heading:                          Social Development Report

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   Performance Report June 2011

Name of Department:                       Community Services Department

 

Executive Summary: 

This monthly report is presented to Council to provide a statistical summary of the organisation’s performance in delivering social development services.

 

 

 

 

 

 

Resolution No. GM.275.11

Moved Cr Wason                                                          Seconded Cr Denton  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager Performance and Planning

 

 

Item Number:                                   16.3

File Number: D11/19830

Subject Heading:                          Economic Development Report

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   June 2011

Name of Department:                       Community Services

 

Executive Summary: 

This monthly report is presented to provide a statistical summary of the organisation’s performance in delivering economic development and tourism services.

 

 

Resolution No. GM.276.11

Moved Cr Bartels                                                          Seconded Cr Chambers  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager Performance and Planning

 

 

Corporate Services

 

Item Number:                                   17.1

File Number: D11/19561

Subject Heading:                          Corporate Governance Report

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   Performance Report June 2011

Name of Department:                       Corporate Services and Human Resource Management

 

Executive Summary: 

This monthly report is presented to Council to provide a summary of the organisation’s performance in the Corporate Services and Human Resource Management areas.

 

 

 

 

 

 

 

 

Resolution No. GM.277.11

Moved Cr Hartley                                                          Seconded Cr Newman  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager Performance and Planning

 

 

Item Number:                                   17.2

File Number: D11/19708

Subject Heading:                          Financial Sustainability Report - June 2011

Author and Officer’s Title:                Karen Searle, Financial Services & Rates Coordinator

Month & Year of Report:                   June 2011

Name of Department:                       Corporate Services

 

Executive Summary: 

The Financial Sustainability Report for the month of June 2011 is presented for Council’s consideration.  Each month, year to date financial statements are prepared in order to monitor actual performance against the latest adopted budget.

 

 

Resolution No. GM.278.11

Moved Cr Hartley                                                          Seconded Cr Wason  

That the Progressive Financial Statements of Account for the month of June 2011 as included in the Financial Sustainability Report be received subject to audit.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Financial Services & Rates Coordinator

 

 

Operations

 

Item Number:                                   18.1

File Number: D11/19895

Subject Heading:                          Asset Management Report

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   June 2011

Name of Department:                       Operations

 

Executive Summary: 

Asset Management is a systematic process of effectively maintaining, upgrading and operating assets.  Council’s assets include its road network, water, sewerage infrastructure and parks and gardens.  This monthly report is presented to Council to provide a summary of the organisation’s performance in the Asset Management area.

 

 

Discussion:

Cr. Price requested the water consumption segment of the status report be updated to include  each the average number of litres consumed per individual across the region.

 

Resolution No. GM.279.11

Moved Cr Price                                                             Seconded Cr Chambers  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager Performance and Planning/

Acting Director Operations

 

 

Planning & Environment

 

Item Number:                                   19.1

File Number: D11/19813

Subject Heading:                          Planning, Building and Environment Report

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   June 2011

Name of Department:                       Planning and Environment

 

Executive Summary: 

This monthly report is presented to Council to provide a summary of the organisation’s performance in the Planning, Building, Environment, Animal Management and Rural Services areas.

 

 

Resolution No. GM.280.11

Moved Cr Newman                                                       Seconded Cr Bartels  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager Performance and Planning

  

 

Subject Heading:          suspension of standing orders

Council adjourned for morning tea at 10.08am

 

Subject Heading:          resumption of standing orders

Council returned from morning tea at 10.48am

 

In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (d)      rating concessions;

          (c)      the local government budget;

 

Resolution No. GM.281.11

Moved Cr Wason                                                          Seconded Cr Denton

That Council close the meeting to the public.

 

CARRIED                                                                                                                      8/0

 

Cr. Loughnan left the Chambers at 11.17am.

 

Cr. Loughnan entered the Chambers at 11.31am.

 

Resolution No. GM.282.11

Moved Cr Newman                                                       Seconded Cr Bartels

That Council open the meeting to the public.

 

CARRIED                                                                                                                      8/0

 

 

 

Item Number:                                   20.1

File Number: D11/19930

Subject Heading:                          Proposal to Purchase Leased Residential Properties in Surat

Location:                                          Surat

Author and Officer’s Title:                Margaret Langton, Regional Housing Coordinator

Executive Summary: 

Department of Communities Property Portfolio have approached Council with a proposal for Council to purchase the three properties in Surat that Council currently lease from them for employee housing.

 

Resolution No. GM.283.11

Moved Cr Newman                                                       Seconded Cr Denton  

That Council purchase the properties as specified for employee housing and negotiate with the Department to purchase the three properties over a three year period.

 

CARRIED                                                                                                                      5/3

 

Delegated Officer

Regional Housing Coordinator

 

 

Item Number:                                   20.2

File Number: D11/19500

Subject Heading:                          Rate Payment Arrangement Proposal

                                                         Assessment No’s -14012322 &  40991

Location:                                          ROMA QLD 4455

Author and Officer’s Title:                Kirsty Grams, Rates Officer

Executive Summary: 

The applicant would like to  come to an agreement with Council and arrange a payment plan, to decrease the amount outstanding on their rates, as notices were being sent to an incorrect postal address.

 

Resolution No. GM.284.11

Moved Cr Chambers                                                     Seconded Cr Newman  

That Council resolves to accept the proposed amount of $100 - $200 per week to be paid from the rates and interest paused. If a payment is missed the interest is to recommence.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Rates Officer

 

 

Item Number:                                   20.3

File Number: D11/19574

Subject Heading:                          Concession or rebate on Water Rates

Location:                                          ROMA QLD 4455

Author and Officer’s Title:                Kirsty Grams, Rates Officer

Executive Summary: 

The applicant  would like to apply for a water concession or rebate on the water consumption for the property in question, as his grandson needs a water lift to access his amenities. The lift uses 20 Litres of water each use and is used on average 5 times a day.

 

Resolution No. GM.285.11

Moved Cr Price                                                             Seconded Cr Bartels  

That Council resolves to allow a waiver of water usage charges for 52kl per year, on an ongoing basis whilst the wheel chair access is required at the specified address.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Rates Officer

 

 

Item Number:                                   20.4

File Number: D11/19504

Subject Heading:                          Allow Discount and Write off Interest

                                                         Assessment no. 41214

Location:                                          21-23 Lovell Street, Roma QLD 4455

Author and Officer’s Title:                Kirsty Grams, Rates Officer

Executive Summary: 

The postal address was changed without notification from the Company. This caused the company not to receive their rates notice and not being able to pay the rates before the close of discount.

 

Resolution No. GM.286.11

Moved Cr Denton                                                          Seconded Cr Wason  

That Council allows the discount and writes off any interest that occurred as it was an error made on behalf of Council.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Rates Officer

 

 

Item Number:                                   20.5

File Number: D11/19928

Subject Heading:                          Overdue Library Accounts

Author and Officer’s Title:                Debbie Gelhaar, Revenue Coordinator

Executive Summary: 

The Revenue Coordinator seeks Council’s approval to write off the total amount of $4,130.50 relating to overdue library accounts that are 90 + days overdue and considered to proceed with further action.

 

Resolution No. GM.287.11

Moved Cr Newman                                                       Seconded Cr Hartley  

That Council approve the writing off of $4,130.50 in outstanding debts as recommended by the Revenue Coordinator for accounts relating to outstanding library accounts as identified, in accordance with the Rate & Debt Recovery Policy, Section 13.0 (CEO Delegation)

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Revenue Coordinator

 

 

Item Number:                                   20.6

File Number: D11/19787

Subject Heading:                          Business Activities Report &

                                                         financial sustainability report – debtors &      creditors – june 2011

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

                                                         Karen Searle, Financial Services & Rates Coordinator

 

Month & Year of Report:                   June 2011

Name of Department:                       All Departments

 

Executive Summary: 

Business Activities report is a summary of the performance of Council’s business units over the past month and year to date.  The information in this report aims to review the month’s activities, give an overview of financial performance and bring to Council’s attention any emerging issues.

The Financial Sustainability Debtor & Creditor Report for the month of June 2011 is presented for Council’s consideration.  Each month, details of major 90 day accounts and payment register is prepared in order to monitor possible financial risks.

 

Resolution No. GM.288.11

Moved Cr Denton                                                          Seconded Cr Price  

That Council receive and note the Officer reports as presented.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager Performance and Planning

Financial Services & Rates Coordinator

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 12.26PM.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 10 August 2011, at Roma Administration Centre.

 

 

 

 

...............……….................                                                      ..................................

Mayor.                                                                          Date.

 

 

 

    


Maranoa Regional Council

    

General Meeting -  10 August 2011

Officer Report

Meeting: General  10 August 2011

Date: 27 July 2011

Item Number: 11.1

File Number: D11/20776

 

Subject Heading:                     20th Annual WORK Program Conference

Classification:                                  Open Access  

Name of Applicant:                         Jane Fenton

Location:                                           Mitchell

Author & Officer’s Title:                 Jane Fenton, Community Development Coordinator - Mitchell

 

 

Executive Summary: 

Maranoa Regional Council Staff and members of the community who are representatives of the CAC have been invited to attend the Annual WORK Conference which will be held in Warwick from August 31 – September 2, 2011.

 

 

Officer’s Recommendation: 

That Council meet the travel and accommodation costs for a community representative of the CAC to attend the Annual WORK Conference;

 

And,

 

That guidelines are prepared for CAC delegate attendance at future WORK conferences. 

 

 

Body of Report:

The community of Mitchell in conjunction with the Correctional Services Program initiated the WORK Camp Program in 1991. Mr Gary Birkett has been on the Community Advisory Committee (CAC) since this initial appointment of the Camp into the community of Mitchell.

 

Mr Birkett has expressed interest in attending the 2011 Annual WORK Conference, which will be held in Warwick between August 31 – September 2, 2011. A staff member will be attending the conference to represent Maranoa Regional Council and to demonstrate our commitment to the WORK program.

 

It is recommended that Council assist with meeting Mr Birkett’s travel and accommodation costs to attend this conference.  It is estimated that such travel and accommodation costs will be approximately $600.00.

 

The Community Development Coordinator Mitchell has nominated the following projects to be considered for an award at this year’s conference;

·    Capital Works Project - Muckadilla Hall Repaint

·    Community Event - 2010 Fire & Water Festival

·    Ongoing Maintenance - Maranoa Retirement Village & Fisherman's Rest

 

It is further recommended that guidelines be established regarding future Council financial support for a CAC delegate attendance at Annual WORK Conferences.  It is proposed that Council continue to meet travel and accommodation costs for one CAC member to attend the Annual WORK Conference, on the basis that the delegate’s attendance will provide a positive contribution to the Mitchell CAC and where such delegate has actively participated in all committee members, notwithstanding absences due to exceptional circumstances.

 

Consultation (internal/external):

Noela Ward – Acting Director Community Services

Paul Bawden – Chief Executive Officer

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Estimated costs associated with food, travel and accommodation for Mr Birkett - $600

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.3(a) To develop community capacity and encourage community engagement so as to address identified needs and opportunities to enhance the quality of life and wellbeing for residents of our region

Supporting Documentation:

Nil

Report authorised by:

Noela Ward, Manager Community Development        


Maranoa Regional Council

    

General Meeting -  10 August 2011

Status Report

Meeting: General  10 August 2011

Date: 2 August 2011

Item Number: 18.1

File Number: D11/21367

 

SUBJECT HEADING:                     Operations Directorate Status Report

Classification:                                  Open Access 

Report compiled by:                       Stephen Mow, Acting Director, Operations

 

Month & Year of Report:                August 2011

Name of Department:                     Operations

 

 

Executive Summary: 

This provides an overview and current status of the Operations Directorate

 

 

Officer’s Recommendation:

That Council receive and note the Officer’s report as presented.

 

 

Report attached

 

Supporting Documentation:

1View

Works Program

D11/21356

2View

Operations Management Report

D11/21466

 

Report authorised by:

Paul Bawden, Chief Executive Officer

  


Attachment 1

Works Program

 

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Attachment 2

Operations Management Report

 

OPERATIONAL REVENUE MANAGER’S REPORT

 

All information pertained in this report is as of Tuesday, 2 August  2011.

 

DEPARTMENT OF TRANSPORT AND MAIN ROADS

 

Project Number

MRC RMPC 10/11

Project Description

 

Road Maintenance Performance Contract 2010/11

 

 

Project Summary

 

Annual maintenance contract for National and Other State Controlled Roads within Maranoa Regional Council.

Project Sponsor

Department of Transport and Main Roads (QLD Govt.)

Project Value

$1,873,904

 

Project Status

 

Contract expenditure during the final quarter of 2010/11 has been relatively consistent with original forecasts. Cashflow has slowed as the first few claims are processed through the new Authority system.

 

Agreement on new rates for 2011/12 is currently being undertaken

 

Drainage and clearing works on Roma-Injune and Roma-Taroom Roads has recommenced after cultural heritage approval.

 

Financial Summary

No. of Claims to Date       

 

7

Total Claimed to Date ($)    

2,004,666

Next Claim Expected

All expenditure claimed for 2010/11

 

 

 

 

 

Milestones Complete since Last Report

 

§ Mitchell-St George Rd widening work will be primer sealed in mid August. 

 

§ Drainage and clearing works on Roma-Injune and Roma-Taroom Roads has recommenced after cultural heritage approval.

 

§ Emergency repairs have been carried out at World’s End Ck on Forestvale Road.

 

§ Receipt of Invitation to Offer Documents from the Department for the 2011/12 RMPC Contract.  The overall contract value has been increased by 4% with a total value for 2011/12 being $1,949,936.

 

§ Preparation and submission of Invitation to Offer Documents for 2011/12 RMPC Contract.  In addition to this the Quality and Environmental Management Plans for the contract were submitted to TMR for approval.

 

§ Heavy shoulder grading has been carried out on Roma-Injune Rd from chainage 10.0km to 12.0km

 

 

 

 

 

 

 

Milestones Expected Next Month (August)

§ Council is conducting a drainage audit on all TMR controlled roads.

 

§ Routine road maintenance such as pothole patching, herbicide spraying and slashing consistent with the July 2011 backlog list.

 

§ Revision of Quality Construction, Environmental Management, and Construction Safety Plans being used as part of the 2011/12 RMPC contract, if required.

 

§ A final meeting with Maude Kearns, in conjunction with TMR will be held concerning the clearing issue on Mitchell-St George Rd

 

 

Project Number

TMR FLOOD DAMAGE – MARCH 2010

Project Description

 

NDRRA Main Roads Flood Damage

 

 

Project Summary

 

 

NDRRA Flood Damage Emergent and Restoration works on National and Other State Controlled Roads within Maranoa Regional Council.

 

Project Sponsor

Department of Transport and Main Roads (QLD Govt.)

Project Value

Approx. $7M (estimated April 2011)

 

Project Status

 

All TMR emergent flood damage works have been carried out.    

 

 

 

 

Financial Summary

No. of Claims to Date       

7

Total Claimed to Date ($)    

5,187,266 – Update at meeting

Next Claim Expected

N/A

All work completed up to the end of 05 July has been claimed.  

 

Milestones Complete since Last Report

 

 

§ Preparation and submission of Claim No. 4 (E) for $1,227,733 – claim submitted

 

 

 

 

Project Number

SWTD-648

Project Description

 

Roma-Taroom Road (Ch 54.9km – 57.8km)

 

 

Project Summary

 

 

Realignment and full width construction to achieve an 8.0m seal between Ch 54.9km to Ch 57.8km (Lighthouse Section)

 

Project Sponsor

Department of Transport and Main Roads (QLD Govt.)

 

Project Supervisor

 

Gary Wehl

Project Value

$1,311,717

 

Project Status

 

§ All gravel is placed.

 

§ Lots 3 & 4 are scheduled to be primer sealed on 4 August.

 

§ Lots 1 & 2 failed initial compaction tests however it is expected that they will be primer sealed on or about 11 August.

 

§ Project completion date is now expected late August 2011.

 

 

 

Financial Summary

Project Expenditure to Date ($)

 

No. of Claims to Date       

3

Total Claimed to Date ($)    

794,422

Total Value of Variations to Date ($)

45,261

Next Claim Expected

Claim No. 4 – Friday, Friday, 22 July 2011

 

 

 

 

 

 

 

Milestones Expected Next Month (August)

 

§ Install 450mm RCP at the junction of Lot 4 & 5.  It was agreed to install a RCP at this location as it was felt the current design would create a pooling effect in the drain on the side of the road. This work is a variation to the contract and will add approximately $13,500 to the final cost of the project. This work is complete.

 

§ Single coat bitumen seal on lots 1 to 4

 

§ Project completion

 

 

 

Risks & Issues

 

1.   Environmental/Weather – risk of creating unexpected rework.

The locally occurring soil is not favorable in terms of wet weather construction.  With a heavy black soil, even a small amount of rain (10mm) can cause both delays and damage to the project.

 

2.   Financial – risk of total project cost exceeding total project claims.

There is always an aspect of financial risk when engaging in fixed price, schedule of rates contracts.  At this stage, both expenditure and revenue are in accord with expectations.

 

 

 

 

 

 

 

Project Number

SWTD-346

Project Description

 

Wallumbilla South Road – Sandy Creek Realignment

 

 

Project Summary

 

 

Realignment of the Wallumbilla South Road and upgrade of Sandy Gully Floodway.

 

Project Sponsor

Department of Transport and Main Roads (QLD Govt.)

 

Project Supervisor

 

TBA

Project Value

$976,287

 

Project Status

 

Project in pre-construction phase.  Materials and contract documentation being prepared prior to the commencement of works. No progress since last month.

 

 

Financial Summary

Project Expenditure to Date ($)

$46,231

No. of Claims to Date       

0

Total Claimed to Date ($)    

0

Total Value of Variations to Date ($)

0

 

Milestones Complete since Last Report

 

§ Nil

 

 

Milestones Expected Next Month (August)

 

§ Issues with Quality Construction Plan, Environmental Management Plan and Construction Safety Plan are currently being addressed and will be re-submitted to TMR for final approval.

§ Preliminary works on the establishment of vehicle sidetrack.

§ Finalise culvert construction contract with subcontractor.

§ Council work crew should be on site in late August

 

 

 

Risks & Issues

 

1.   Resource availability.

With Councils’ backlog of works (majority being attributed to flood damage restoration) the availability of resources to undertake specific drainage works is limited.  It is intended that the specific culvert work for this project (approx, $250,000) be contracted out.  The remaining $720,000 of earthworks and road construction would be completed by Council staff.

 

 

 

TECHNICAL SERVICES  MANAGER’S REPORT

 

ASSET MANAGEMENT

 

CT Management personnel will spend 8 & 9 August with staff working through and progressing the management plans for the different assets classes.  These visits are “sponsored” by LGAQ and partially funded by councils to assist councils to comply with their requirement to have asset management plans adopted by 30 September 2011.

 

FLOOD MODELLING (NDRP)

Consultants from Engeny will be in Roma for the first advisory group meeting on 3 August.  Items on the agenda for this meeting include a project update, an overview of the data collection, preliminary results from hydrologic modelling and details and extent of the hydraulic modelling.  Progress and future tasks will also be discussed.

 

 

SERVICE DEMAND & RESOURCES

The Mitchell Bore Replacement Tender Update – Pipe and Equipment has started to arrive in Mitchell for the Bores. The switchboards are being made and should arrive shortly.

Stage 2 of the Roma Sewer Main relining program is almost completed. The CCTV and Cleaning component and the relining component are complete. The jump up relining (Tiger Tails) is currently being undertaken and almost complete.

The Wallumbilla bore contract is progressing again. The cement has been balanced in the production casing as per DERM requirements and the 100hr Flow test is complete. All Bore logs and flow test results have been send away for analysis by John Hiller (Hydrologist) for the correct pumping depth to be set for our desired 16l/s flow rate. Once the results are received MRC can then acquire a bore pump and motor to suit and all the associated equipment to finish setting up the site. .

The garbage collection Tender for Injune has been officially awarded to Glenda McPhee, Patty Kerr & Steve Murray have arranged to meet Glenda in Injune to discus the new contract arrangements.

The Fluoridation Concept report draft has been completed. A meeting with DERM in Brisbane was undertaken on the 15th July to gain support for our proposal before lodgement.

A meeting with DERM has also been arranged for 4th August to discuss water quality and reporting for the MRC region.

ROMA AIRPORT UPGRADE

Construction of the new Public Carpark at the Roma Aerodrome is progressing well. Town & Country Industries Pty Ltd have completed the final trim to the sub-grade layer and have placed the first layer of gravel pavement for the access ring road around the carpark. All old electrical, telecommunications and water reticulation services have been located and removed from within the confines of the carpark construction to minimise future problems to the pavement and carpark. New electrical, telecommunications and water reticulation services have been re-aligned around the carpark to provide supply to the terminal building and associated facilities. Spare capacity has been provided in the electrical and telecommunications services to enable future expansion without disrupting operations at the Roma Aerodrome. Currently, it is expected that sub-base gravel pavement placement will be completed by the 17th August 2011 with kerb construction commencing the 22nd August 2011. Final base gravel pavement is expected to commence on the 5th September 2011 with asphalt placement for the carpark expected to commence on the 19th September 2011. Significant delays have been encountered due to confusion around gravel procurement processes from the Roma Quarry. The original practical completion date for the carpark was the 30th September 2011. Practical Completion is now expected to occur on the 24th October 2011.

To facilitate construction of the terminal, public carpark and also the runway overlay works, a second access has been constructed into the Roma Aerodrome site to enable separation of the travelling public vehicles and the construction traffic that will be using Airport Drive until December 2011. The second access has been sealed for the full length to maintain service standards. Opening of this second access occured on Monday 11th July 2011, with public traffic utilising this access as designed. Significant signage (both internal to site and external along the Carnarvon Highway) has been undertaken in consultation with the Department of Transport and Main Roads to assist members of the public in understanding the changed traffic conditions at the site. These changes traffic conditions are expected to remain in place until the end of December 2011.

Woollam Construction are currently preparing for slab pour. Delays have been experienced due to problems with the slab design prepared for the terminal building. Third part structural engineers have provided a revised design to address the site conditions. Concrete pour is expected to commence on the 12th August 2011 with the completion of concrete pour to the building slab areas to occur on the 23rd August 2011. Structural steel fabrication is nearing completion with componentry expected to be delivered to site on the 10th August 2011. Erection of structural steel for the roof is expected to commence on the 24th August 2011 with roofing completed by the 19th September 2011. Currently, Practical Completion of the terminal building “shell” is expected to occur on the 24th November 2011. Internal fitout will then commence through December with commissioning and testing estimated to occur through January 2012. Formal opening and commencement of operations from the new terminal building is set for mid February 2012.

The Runway overlay and correction works are planning to commence on the 12th August 2011. Fulton Hogan Industries are completing the mix designs based on physical samples of locally sourced aggregates and filler materials. The current design has been reviewed in line with budget allowances and typical airport construction methods with a superior design being achieved for the asphalt works for the same tendered sum approved by Council.

Design for the new Dash8-400 series apron are completed. The Bureau of Meteorology has been advised that the weather station needs to be relocated by the 5th August 2011. Lighting relocation works along with electrical service relocation works are currently underway to facilitate construction of the apron.

Construction is complete on the relocation of the Ground Signal Area. The Primary Illuminated Wind Direction Indicator construction works is progressing.

The security screening requirements, to be met by 1st July 2012, are expected to be implemented early 2012 for functionality testing, operational stability and commissioning. Funding approval has been secured from the Office of Transport and Security. Lead time for equipment supply is 4-5 months. Tenders will be called on the 6th August 2011. A 21 standard 21 day tender period will be allowed. This will mean equipment supply could occur on site in Roma around mid to late January 2012. Testing and commissioning along with a public trial run offering period from March 2012 until 1 July 2012 will be possible to satisfy the Office of Transport and Security (OTS) that we have met the requirements of the regulations and acts associated.

Numerous operational and maintenance manuals / procedures, approvals, certificates and safe work method statements will need to be completed / attained through the months of January 2012 to 1st July 2012 to achieve compliance with OTS regulations and acts.

 

Report prepared by: Kym Downey, Technical Services & Special Projects Manager

 

 

COMMERCIAL MANAGER’S REPORT

 

PLANT AND FLEET MANAGEMENT

 

Subject Heading:                  Plant & Workshop Staffing

·     The Mitchell Workshop Supervisor position has been filled internally on a permanent full time basis.

·     The Surat Workshop Supervisor is expected to commence on 17 August.

·     It is hopeful that an automotive mechanic will start in Roma once a bridging visa has been completed.

·     Three (3) trades assistant positions have been called for, one each in Surat, Mitchell and Roma.

·     An interview has been held with a third year diesel fitter apprentice with a view to basing him in Roma.

 

Subject Heading:                  Plant replacement and condition assessment

·     Plant services from Roadtek in Roma has finalised the condition assessment of the Yellow Plant and Large Truck fleet.  The findings of this assessment will inform the final replacement program for plant for 2011/12 and beyond within the bounds of the 10 year financial plan.

 

 

 

 

 

Subject Heading:                  Future Plans and Actions

The following tasks and activities are scheduled to occur over the next few months within the Plant and Fleet Unit:

 

1.   Ensure use is made of the current NAVMAN tracking software is being used to assist plant utilisation and management decisions;

2.   Review the staffing and levels of service being offered in each location within the region is underway;

3.   Review of Plant utilisation levels for 2010/11 and review planned Operational works (Maintenance and Capital) for the future Plant requirements within the region.

 

STORES AND PURCHASING

 

Subject Heading:                  Current Tenders

 

TENDER

CLOSING DATE

CONTACT

Supply and Delivery of Bulk Distillate, Motorspirits & Kerosene to Council Depots & Worksites

19/08/2011

Gemma Lines

 

UPCOMING TENDERS

Fuel Supply Diesel for Region

Current Fuel tender has been extended till the 31-8-2011.  Suppliers – Caltex, IOR & South Qld Fuel Supplies have been advised and have accepted the extension.

 

Subject Heading:                  Depot Operations

The emulsion tank is complete and is operational. The tank was purchased outright from Boral with no locked in emulsion supply agreement.

 

COMMERCIAL MANAGEMENT AND OPERATIONS DIRECTORATE SUPPORT

 

Subject Heading:                  Quarry Accounting

The fortnightly processing of the Quarry Dockets, Invoicing and stores processing is a very time consuming task however this should improve with the implementation of the weighbridge at the quarry but additional processes and procedures will need to be developed and implemented.  Additionally appropriate checks and balances have been put in place to ensure, production, sales and cost of goods sold are correctly brought to account.

New work processes have been compiled for the Quarry now that the Weighbridge has been installed.  Automated reports are prepared now for external invoicing and subsequent Store processing.  A review of stockpile measure up is to occur for 30 June 2011 in line with a surveyor’s measure up.

 

Subject Heading:                  Other Tasks and Activities

 

§ RMPC and TIDS claims prepared and submitted to Main Roads Department.

 

GENERAL OPERATIONS MANAGER’S REPORT

 

Natural Disaster Relief and Recovery Arrangements (NDRRA)

Formal submissions are still being finalised for all three flooding events, with the compilation of damage information, restoration details, photographs etc almost complete.

 

There has been still no word yet on whether the 12 month time extension has been approved for event 1 (Cyclones Olga, Neville, Ului, and Paul during Jan – April 2010).  This event contains the majority of funding, which currently stands at $97,887,794.   The schedule of works for event 1 currently identifies the completion of the program in mid 2013.  Without the 12 month extension being approved the work is supposed to be completed by June 2012 otherwise a substantial amount of funding will be foregone.    This issue currently represents the largest risk to the flood recovery project.

 

Compilation of information for Emergency Management Queensland (EMQ) relating to Council’s Counter Disaster claim 1 has been completed and forwarded onto EMQ.  The claim 1 outstanding amount that is still to be approved by EMQ is $408,199.36.  Claim 2 (approx $204,519.00) is now being finalised and will be forwarded to EMQ soon.

 

Expressions of Interest for contractors interested in undertaking flood restoration work for Council has been re-advertised with a number of responses being received.  These contractors will be added to the existing list of contractors that have previously expressed an interest in undertaking work for Council.  An officer’s report has been completed for the Crushing of Gravel at Various Pits Tender. An assessment of tenderers and a recommendation was included in the officer’s report.  A pavement rehabilitation contract for a section of the Mt Abundance Rd is currently being discussed with Watpac Pty Ltd, the only company to respond to this project from the Expression of Interest List.

 

To date very little progress has been made towards the making of a submission under the Betterment of Essential Assets relief measure primarily due to under-staffing.   Betterment is the special provision of the NDRRA, and relates to the upgrading of assets for increasing the disaster resilience of the asset.  This submission will be progressed as soon as possible.

 

To date the total claims for work submitted under restoration of essential public assets is $10,668,632 and for emergent work is $3,114,691.  The total Counter Disaster Operations claim submitted to date is $722,959.18.

 

The vacant position of Project Officer – Flood Recovery is to be re-advertised.

Other

Council’s Quality Management System coordinator undertook a number of internal audits during the month of July including the Main Roads realignment project on the Roma Taroom Road.  New procedures and work instructions have been developed for sections of the Roma water, sewerage, and waste management as well as the Roma quarry.  The Quality Management System contained on the Council web site has also been updated.

 

The annual tender for the supply, cart, heating and spraying of hot bitumen has closed and an officer’s report containing an assessment and recommendation completed.

 

Progress towards realigning the Schwennesens Road reserve with the actual constructed road is progressing with approval from the Department of Environment and Resource Management being received recently giving approval to proceed with a simultaneous road closure of the existing road reserve and opening of a new road reserve in line with the existing constructed road.