Description: Maranoa Logo Process

 

BUSINESS PAPER

 

General Meeting

 

Wednesday 24 August 2011

 

Surat Administration Centre

 

NOTICE OF MEETING

 

Date: 19 August 2011

 

 

Mayor:                                                    Councillor R S Loughnan

 

Deputy Mayor:                                        Councillor T G Hartley

Councillors:                                             Councillor J P Bartels

                                                              Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor W M Newman

                                                              Councillor M L Price

                                                              Councillor W S Wason

                                                              Councillor J S Watson

 

Chief Executive Officer:                            Mr Paul Bawden

 

Senior Management:                                Mr Tony Klein (Director Community Services)

                                                              Mr Matthew McGoldrick (Director Corporate Services)

                                                              Mr Stephen Mow (Acting Director Operations)

                                                              Mr Rob Hayward (Director Planning & Environment)

 

Officers:                                                  Ms Jane Frith (Corporate Communications Officer)

 

Please find attached agenda for the General Meeting to be held at the Surat Administration Centre on August 24, 2011 at 9.00AM.

Paul Bawden

Chief Executive Officer

 

 


Maranoa Regional Council

    

General Meeting -  24 August 2011

TABLE OF CONTENTS

Item       Subject

No

1            Welcome

 

2            Present/Apologies

 

3            Confirmation of Minutes

              General  10 August 2011

 

4            Business arising from Minutes

 

5            On the Table  

 

6            Presentations/Petitions and Deputations

 

7            Consideration of notices of business

 

8            Consideration of notices of motion  

 

9            Reception of notices of motion for next meeting

 

Reports

 

10          Executive Services

10.1      2012 Annual Show Holidays

Prepared by:      Donald  Wells, Manager Human Resources

Attachment :       Letter regarding Annual Show Holidays 2012

10.2      2010/2011 Operational Plan Final Quarterly Review

Prepared by:      Tanya Mansfield, Manager Performance and Planning

Attachment :       Operational Plan Final Quarter Review

 

11          Community Services

11.1      Monthly Statistical Report for Economic & Tourism Unit, July 2011

Prepared by:      Ed Sims, Manager Organisational Performance

11.2      Maranoa Retirement Village Auxiliary Sub-Committee Proposal Options

Prepared by:      Tony Klein, Director of Community Services

Attachment :       MRV Auxiliary Sub-Committee proposal

 

12          Corporate Services

12.1      User Naming Conventions Policy

Prepared by:      Debbie Tully, Administration Manager

Attachment :       User Naming Convention Policy

12.2      Works on Reserve for Camping, Water & Recreation

Prepared by:      Tanya Mansfield, Manager Performance and Planning

Attachment :       Ergon Energy Map - Butler Mayfield Road

12.3      Renewal of Special Lease 36/44946

Prepared by:      Tanya Mansfield, Manager Performance and Planning

Attachment :       Smart map

 

13          Operations

 

14          Planning & Environment

14.1      Material Change of Use for (Medium Impact Industry, ERA21 Motor Vehicle Workshop, ERA43 Concrete Batching, Chemical Storage and pipe inspection station), Office and Accommodation Units (15 units and amenities block)

Prepared by:      Robert Hayward, Director Planning & Environment

Attachment 1:     Development Plans

Attachment 2:     Dust Management Plan

Attachment 3:     Environmental Plan

Attachment 4:     Stormwater Plan

Attachment 5:     Department Transport and Main Roads Concurrence Agency Conditions

14.2      Stock yards located at Injune

Prepared by:      Kay Crosby, Manager Environmental Health

14.3      Wild Dog Levy

Prepared by:      Kay Crosby, Manager Environmental Health

 

Status Reports

 

15          Executive Services

15.1      Project Performance Report

Prepared by:      Tanya Mansfield, Manager Performance and Planning

Attachment :       Project Performance Report

 

16          Community Service

16.1      Community Development Report

Prepared by:      Tanya Mansfield, Manager Performance and Planning

Attachment :       Community Development Performance Data

16.2      Social Development Report

Prepared by:      Tanya Mansfield, Manager Performance and Planning

Attachment :       Social Services Performance Information

 

17          Corporate Services

17.1      Corporate Governance Report

Prepared by:      Tanya Mansfield, Manager Performance and Planning

Attachment :       Corporate Goverance Report

17.2      Financial Sustainability Report for the month ending 31 July 2011

Prepared by:      Karen Searle, Financial Services & Rates Coordinator

Attachment 1:     Authority Financial - Hierarchy July 11 - includes posting year - to be used until GL rolled into 2012

Attachment 2:     Income & Expense Statement - as at 31 July

Attachment 3:     Income Statement July 2011

Attachment 4:     Balance Sheet July 2011

Attachment 5:     Expenditure and Revenue Graphs - 31 July 2011

Attachment 6:     Cash at Bank Graph 31-July-2011

 

18          Operations

18.1      Asset Management Report

Prepared by:      Tanya Mansfield, Manager Performance and Planning

Attachment :       Asset Management Report

 

19          Planning & Environment

19.1      Planning, Building and Environment Report

Prepared by:      Tanya Mansfield, Manager Performance and Planning

Attachment :       Building, Planning and Environment July 2011

 

Next General Meeting

 

 

Confidential Items

 

In accordance with the provisions of section 72 of the Local Government (Operations) Regulation 2010, a local government may resolve to close a meeting to the public and move ‘into Committee’ to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.

 

20          Confidential Items

20.1      Business Activities Report

              Classification:         Closed Access

Local Government (Operations) Regulation 2010 Section 72(c) the local government budget.

20.2      Lease of Injune Caravan Park

              Classification:         Closed Access

Local Government (Operations) Regulation 2010 Section 72(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

 

Councillor Business

 

21          Councillor Business

 

 

Closure

 


Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 10 August 2011 commencing at 9.00AM

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting Cr. J P Bartels, Cr. J L Chambers, Cr. R J Denton, Cr. M L Price, Cr. W S Wason, Cr J S Watson, Chief Executive Officer – Paul Bawden, Director Community Services – Tony Klein, Acting Director Operations – Stephen Mow, Director Corporate Services – Matthew McGoldrick, Corporate Communications Officer – Jane Frith, Coordinator Executive Services – Kelly Rogers and Lauren Fraser Minutes Officer in attendance.

 

GUESTS

 

Brett Smith representing FK Gardener.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.04am.

 

APOLOGIES   

 

Resolution No. GM.289.11

Moved Cr Wason                                                          Seconded Cr Price

 

That apologies be received and leave of absence granted for Cr. Hartley and Cr. Newman for this meeting.

 

CARRIED                                                                                                                      7/0

 

Confirmation of Minutes

 

Resolution No. GM.290.11

Moved Cr Denton                                                          Seconded Cr Wason  

 

That the minutes of the General Meeting (13-27.07.11) held on 27 July 2011 as amended be confirmed.

 

CARRIED                                                                                                                      7/0

 

Cr. Denton requested that the following discussion notes originally stating:

Councillors Price & Denton enquired on the most suitable method of curbing application for laying at the Wallumbilla, Injune & Roma Lawn Cemetery.

This reference is found on page 13 of the minutes and refers to item 15.2.

 

Be amended to state:

Councillors Price & Denton requested that the application of concrete plinths at the Wallumbilla Cemetery be completed as per Injune and Roma.

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

Brett Smith representing FK Gardner.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Community Services

 

Item Number:                                   11.1

File Number: D11/20776

Subject Heading:                          20th Annual WORK Program Conference

Location:                                          Mitchell

Applicant:                                         N/A

Author and Officer’s Title:                Jane Fenton, Community Development Coordinator -    Mitchell

 

Executive Summary: 

Maranoa Regional Council Staff and members of the community who are representatives of the CAC have been invited to attend the Annual WORK Conference which will be held in Warwick from August 31 – September 2, 2011.

 

Resolution No. GM.291.11

Moved Cr Price                                                             Seconded Cr Denton  

That Council meet the travel and accommodation costs for a community representative of the CAC to attend the Annual WORK Conference;

 

And,

 

That guidelines are prepared for CAC delegate attendance at future WORK conferences and that Council review the guidelines prior to finalisation. 

 

CARRIED                                                                                                                      7/0

 

Delegated Officer

Community Development Coordinator - Mitchell

  

Status Reports

 

Operations

 

Item Number:                                   18.1

File Number: D11/21367

Subject Heading:                          Operations Directorate Status Report

Author and Officer’s Title:                Stephen Mow, Acting Director Operations

Month & Year of Report:                   August 2011

Name of Department:                       Operations

 

 

Executive Summary: 

This provides an overview and current status of the Operations Directorate.

 

Resolution No. GM.292.11

Moved Cr Watson                                                         Seconded Cr Bartels  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      7/0

  

Subject Heading:          suspension of standing orders

Council adjourned the meeting at 9.21am

 

Subject Heading:          resumption of standing orders

Council resumed the meeting at 10.01am

 

In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (e)      contracts proposed to be made by it;

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

 

Resolution No. GM.293.11

Moved Cr Denton                                                          Seconded Cr Watson

 

That Council close the meeting to the public.

 

CARRIED                                                                                                                      7/0

 

Cr. Bartels left the chambers at 10.27am.

 

Cr. Bartels returned to the chambers at 10.30am.

 

Resolution No. GM.294.11

Moved Cr Chambers                                                     Seconded Cr Watson

 

That Council open the meeting to the public.

 

CARRIED                                                                                                                      7/0

 

 

Item Number:                                   20.1

File Number: D11/21926

Subject Heading:                          Lease of Injune Caravan Park

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

 

Executive Summary: 

The Injune Caravan Park lessee’s are seeking Council’s consent to the assignment of the lease to another party.  

 

Resolution No. GM.295.11

Moved Cr Bartels                                                          Seconded Cr Price  

That Council does not proceed with providing consent to the assignment of the Injune Caravan Park lease until adequate information is provided regarding future development plans and protection of the existing tourist traffic.  

 

CARRIED                                                                                                                      7/0

 

Delegated Officer

Manager Performance and Planning

 

 

Item Number:                                   20.2

File Number: D11/21422

Subject Heading:                          Regional Community Newsletter

Author and Officer’s Title:                Jane Frith, Corporate Communications Officer

 

Executive Summary: 

Booringa Action Group (BAG) is currently Council’s appointed service provider for production and distribution of the Council funded Community Newsletter known as The Bottle Tree Bulletin.  This contract is due to expire on 5 September 2011, giving Council an opportunity to review current arrangements.

 

Resolution No. GM.296.11

Moved Cr Chambers                                                     Seconded Cr Watson  

That Council continue to produce a publication that contains Council information  and community contributed information, issued on a monthly basis;

 

And,

 

That officer’s request quotations for production and distribution of a 16, 20 and 24 page publication for Council’s further consideration.

 

And,

 

That Booringa Action Group is given a three issue extension to the existing contract.

 

CARRIED                                                                                                                      5/2

 

Delegated Officer

Corporate Communications Officer

 

  CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 11.54am.

                                 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 24 August 2011, at Surat Administration Centre.

 

 

 

...............……….................                                                      ..................................

Mayor                                                                                       Date

 

   


Maranoa Regional Council

    

General Meeting -  24 August 2011

Officer Report

Meeting: General  24 August 2011

Date: 8 August 2011

Item Number: 10.1

File Number: D11/22394

 

Subject Heading:                     2012 Annual Show Holidays

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Donald  Wells, Manager Human Resources

 

 

Executive Summary: 

The Honourable Cameron Dick MP, Attorney-General and Minister for Industrial Relations as Minister responsible for the administration of the Holidays Act 1983 has requested in writing (see attached letter) if Maranoa Regional Council, through written request by the Chief Executive Officer, wish to nominated one or more special holidays within the district for the annual agricultural, horticultural or industrial show or other event.

 

The Queensland Chamber of Agricultural Societies has published its proposed 2012 Show Dates Calendar. The 2012 Roma Annual Show is scheduled for May 10th, 11th and 12th the proposed Show Holiday to occur on Friday 11th; and the 2012 Mitchell Annual Show scheduled for May 14th and 15th of May with the proposed Show Holiday to occur on Tuesday 15th of May.

 

 

Officer’s Recommendation: 

That Council supports application to Minister for Industrial Relations for the Special Holidays:

 

Roma Annual Show Holiday - Friday May 11th 2012

 

And;

 

Mitchell Annual Show Holiday - Tuesday 15th May 2012.

 

 

Body of Report:

 

Background

The Honourable Cameron Dick MP, Attorney-General and Minister for Industrial Relations as Minister responsible for the administration of the Holidays Act 1983 has requested in writing (see attached letter) if Maranoa Regional Council, through written request by the Chief Executive Officer, want to nominated one or more special holidays within the district for the annual agricultural, horticultural or industrial show or other event.

 

Last year Council, through resolution, resolved for the Chief Executive Officer to request two special holidays being Friday May 6th 2011 or the Roma Annual Show Holiday and Tuesday May 10th 2011 for the Mitchell Annual Show Holiday.

 

Proposed Annual Show Holidays 2012

The Queensland Chamber of Agricultural Societies has published a Planning Guide for Show Dates. According to the guide the 2012 Roma Annual Show is scheduled for May 10th, 11th and 12th with the proposed Show Holiday to occur on Friday May 11th; and the 2012 Mitchell Annual Show scheduled for May 14th and 15th with the proposed Show Holiday to occur on Tuesday 15th of May.  

 

The Roma Annual Show Holiday will cover businesses operating and persons residing or working in the area from the Eastern boundary of Maranoa Regional Council authority area, including the towns of Jackson, Yuleba, Wallumbilla, Roma, Hodgson and Muckadilla to the Northern boundary of the Maranoa Regional Council authority area, including the town of Injune and the area known as Bymount. South of Roma to the Southern boundary of the Maranoa Regional Council authority area including the township of Surat and the area East and South of Surat Township was also be covered in this request.

 

The Mitchell Annual Show Holiday will cover businesses operating and persons residing or working West of Amby to the Western boundary of the Council authority area including the towns of Mitchell and Mungallala. South of Amby to the Southern boundary of the Council authority area including the area known as Dunkeld and North of Amby to the Northern boundary of the Council authority area.

Consultation (internal/external):

N/A

Risk Assessment (Legal, Financial, Political etc.):

Nil

 

Policy Implications:

Nil

Financial Resource Implications:

From a MRC operational perspective provision needs to be made for payment of Statutory Leave.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.2(a) To provide and develop contemporary and professional human resource practices and functions in an environment that promotes Equal Employment Opportunity principles and recognises all employees in a fair and respectful manner.

Supporting Documentation:

1View

Letter regarding Annual Show Holidays 2012

S11/11445

 

Report authorised by:

Paul Bawden, Chief Executive Officer


Attachment 1

Letter regarding Annual Show Holidays 2012

 

temp


temp


Maranoa Regional Council

    

General Meeting -  24 August 2011

Officer Report

Meeting: General  24 August 2011

Date: 16 August 2011

Item Number: 10.2

File Number: D11/23180

 

Subject Heading:                     2010/2011 Operational Plan Final Quarterly Review

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Tanya Mansfield, Manager Performance and Planning

 

 

Executive Summary: 

The 2010/11 Operational Plan sets out the most significant projects and initiatives that Council decided to pursue this financial year towards achieving the long term objectives in the Corporate Plan 2009-2013.

 

Regular monitoring of progress against this Operational Plan is an important element of Council’s governance process and is also a requirement of the Local Government Act 2009. 

 

The attached report on progress to 30th June 2011 is presented for Council’s consideration.  An update on activities identified in the Operational Plan has been undertaken and explanations provided.

 

Officer’s Recommendation: 

That the final quarterly report on the activities to achieve the goals and strategies outlined in the 2010/11 Operational Plan be received

 

 

Body of Report:

The 2010/11 Operational Plan review for the final quarter is presented for Council’s consideration.  An update on activities identified in the Operational Plan to address the strategies outlined in the Corporate Plan has been undertaken and explanations provided where appropriate.

 

Quarterly reports on the implementation of Corporate and Operational Plans must be submitted to Council.  The intention of the quarterly report is to describe the activities undertaken in the preceding period in support of the activities in the Operational Plan and to explain the extent to which the activities have advanced a strategy in the Corporate Plan.

 

It is recommended that the quarterly report on the activities to achieve the goals and strategies outlined in the 2010/11 Operational Plan for the final quarter be adopted in accordance with the Local Government Act.

Consultation (internal/external):

Council Managers and Directors have reviewed and approved sections of the report relevant to their areas of responsibility.

Risk Assessment (Legal, Financial, Political etc.):

Statutory requirement of the Local Government Act 2009.

Policy Implications:

The recommendation supports Council’s strategic priority to provide effective organisational leadership and a framework of policies, plans and strategies that are responsive to the community’s needs and which promote accountable and ethical standards of practice.

Financial Resource Implications:

Activities have been included in Council’s budget 2010/11.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

Operational Plan Final Quarter Review

d11/23181

 

Report authorised by:

Paul Bawden, Chief Executive Officer


Attachment 1

Operational Plan Final Quarter Review

 

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Maranoa Regional Council

    

General Meeting -  24 August 2011

Officer Report

Meeting: General  24 August 2011

Date: 9 August 2011

Item Number: 11.1

File Number: D11/22589

 

Subject Heading:                     Monthly Statistical Report for Economic & Tourism Unit, July 2011

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Ed Sims, Manager Organisational Performance

 

 

Executive Summary:

This report provides council with a summary of the performance of the Economic Development and Tourism Unit against key performance indicators for July 2011 compared with June 2011. 

 

Statistics contained in the report and which are illustrated graphically detail:

 

·    the level of engagement with businesses within the region,

·    the amount of enquiry generated about investment,

·    the effectiveness of our external marketing effort to the visitor market and

 

The activity is stimulated by the distribution of various marketing collateral, web based promotions, and direct contact by officers within the unit as direct result of proactive effort.  Accordingly the report also reflects the effectiveness of this marketing effort.

 

The report also details the contact made by each officer in the ED unit.  The statistics about the numbers of contacts made by each officer are however skewed by the contacts made by the ED Coordinator through broadcast emails and workshop/seminar type activity. 

 

These broadcast contacts with businesses contain important regional economic development information, and correspondence concerning business assistance initiatives, therefore are considered an important indicator of the depth and frequency of contact with our local business community. 

 

The summary of the results achieved for the month are:

 

Compared with the last reporting period June 2011, the level of business support provided by the ED unit in July is skewed by the broadcast of our first Maranoa Economic Development’s Update to a wide audience contained in our recently updated regional database.  June stats were skewed by attendance at the Toowoomba Mining and Energy Expo. 

 

Tourism information centre visitation is down on the previous year reflecting a higher percentage of holiday makers choosing overseas destinations for their experience during 2011.   The Roy Morgan Research Holiday Tracking Survey conducted March to May 2011 predicted:

 

“Around 12.5 million (67%) Australians 14 years or older intend to take at least one holiday in the next 12 months, according to the latest conducted in the three months to May 2011”.

 

“The percentage of Australians who intend to go overseas on their next holiday in the next twelve months has risen to 9% for the May 2011 quarter, up from 8% in May 2010. In contrast, the percentage of Australians who intend to travel domestically on their next holiday is 55% for May 2011 quarter, down from 57% in May 2010”.

Contributing factors to this are the high value of the Australian Dollar making overseas travel more attractive over domestic travel and the high costs of fuel and availability of accommodations for motor holidays.

 

 

Officer’s Recommendation: 

That the Economic and Tourism Development Report for the month of July 2011 be received and noted”.  

 

 

Body of Report:

 

1.   Economic Development (Community Engagement)

 

 

Comment:    ED Coordinator responsible for disceminating important communications to business community which skews statistics.  July was the first release of community EcoDev newsletter.

 

 

2.   Investment inquiry

 

 

Comment:  A continued rise in activity as a result of the Surat Basin Energy Expo exposure during June.  Preparations for the Surat Basin Conference Roma also contributed to increased activity.

 

3.   Marketing indicators:

 

www.investmaranoa.com.au

 

 


www.visitmaranoa.com.au

 

 

Visitor information centre visitors:

 

Comment: Reasons given for decline of visitor numbers in Mitchell, Wallumbilla and Roma are:

Travellers have opted for destinations in southern and western Australia due to perception of roads damage and access as result of flood damage, (anecdotal but qualitative from interviews with caravaners).

Overseas destinations more attractive given economic conditions in Australia.

 

 

Consultation (internal/external):

Roma Visitor Information Centre - Jenny Hewitt

Surat Cobb and Co – Kathy Clanchy

Manager GAS – David Wilkinson

Risk Assessment (Legal, Financial, Political etc.):

The potential for increased demand from local Tourism community on council for more investment in destination marketing.

Policy Implications:

Continue to monitor visitor trends to interpret market outlook adjust marketing effort accordingly.

Financial Resource Implications:

 

Non other than budget at this time

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.1(b) To facilitate the provision of support initiatives for existing businesses and industry in the interest of maintaining and developing the regional economy.

Supporting Documentation:

Nil

Report authorised by:

Tony Klein, Director of Community Services


Maranoa Regional Council

    

General Meeting -  24 August 2011

Officer Report

Meeting: General  24 August 2011

Date: 19 August 2011

Item Number: 11.2

File Number: D11/23702

 

Subject Heading:                     Maranoa Retirement Village Auxiliary Sub-Committee Proposal Options

Classification:                                  Open Access  

Name of Applicant:                         Maranoa Retirement Village Auxiliary Sub-Committee

Location:                                           Mitchell

Author & Officer’s Title:                 Tony Klein, Director of Community Services

 

 

Executive Summary: 

The Maranoa Retirement Village (MRV) Auxiliary Sub-Committee requests Council’s consideration of two options for the delivery of residential aged care in Mitchell if Regional Development Australia Fund (RDAF) funding is not secured in round 1 of the program.

 

 

Officer’s Recommendation: 

That Council confirm with the Maranoa Retirement Village (MRV) Auxiliary that Council has been progressing investigations into the methodology of undertaking the survey as outlined in Option 1 of their proposal of 17 August 2011 and in accordance with Council’s resolution (GM.263.11) of 13 July 2011 and

 

That Council consider the merit of further investigating Option 2 of the Maranoa Retirement Village (MRV) Auxiliary’s proposal of 17 August 2011.

 

 

Body of Report:

The Maranoa Retirement Village (MRV) Auxiliary Sub-Committee requests Council’s consideration of two options for the delivery of residential aged care in Mitchell if Regional Development Australia Fund (RDAF) funding is not secured in round 1 of the program.

 

Option 1 seeks a commitment to undertake a survey of regional residents in accordance with Council’s resolution (GM.263.11) of 13 July 2011 and the consideration of an alternative funding model for the Mitchell MPHS project should Council be unsuccessful in its funding application under Round 1 of RDAF.

 

The Director Community Services is currently undertaking research, developing methodologies and consulting with appropriate organisations to undertake an appropriate survey.  In accordance with resolution (GM.263.11), the Director Community Services will also liaise with the MRV Auxiliary Sub-Committee in developing the appropriate questions for the survey. 

 

The submission also references an “Alternative Strategy” with a lower project budget through some reduction in accommodation and contingency, together with the provision of a Council loan.  The submission has not been accompanied by a business plan providing a governance, operational or financial model.

 

Option 2 is conditional upon Option 1 not being successful and requests Council transfers residential aged care bed licences, MRV facility assets, $1.25 Million and $100 000 (Santos’ indicated commitment to MPHS).

 

The MRV Auxiliary Sub-Committee requested that their submission be presented to Council at the 24 August 2011 meeting.  To assess the worthiness of Option 2 would require significant research and consultation and as such, Council’s consideration of the merit of undertaking this investigation is requested.

 

A meeting was held between representatives of the Sub-Committee, available Councillors and Service Officers on the 19 August to discuss the strategy of the proposal.

Consultation (internal/external):

Paul Bawden, CEO

Risk Assessment (Legal, Financial, Political etc.):

Political risk as determined by Council

Policy Implications:

Nil

Financial Resource Implications:

Survey costs yet to be determined.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.7(b) To undertake the operation of Council’s aged care facility in accordance with appropriate industry standards.

Supporting Documentation:

1View

MRV Auxiliary Sub-Committee proposal

D11/23693

 

Report authorised by:

Paul Bawden, Chief Executive Officer


Attachment 1

MRV Auxiliary Sub-Committee proposal

 

temp


temp


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Maranoa Regional Council

    

General Meeting -  24 August 2011

Officer Report

Meeting: General  24 August 2011

Date: 3 August 2011

Item Number: 12.1

File Number: D11/21534

 

Subject Heading:                     User Naming Conventions Policy

Classification:                                  Open Access  

Name of Applicant:                         N/A

Location:                                           Roma

Author & Officer’s Title:                 Debbie Tully, Administration Manager

 

 

Executive Summary: 

The purpose of this Policy is to allow for the creation of a unique user name for each employee and to be used as a best practice approach that when adhered to will ensure a level of consistency and reduced administrative overhead for Information Technology support functions.

 

 

Officer’s Recommendation: 

Council adopt the User Naming Convention Policy as presented for implementation across Council.

 

 

Body of Report:

The intent of user naming conventions is to allow useful information to be deduced from the names based on regularities.

 

Well chosen naming conventions aid the user in navigating larger structures, in relation to Information Technology systems resulting in a reduction in administrative overheads.  Although largely hidden from the view of most business users, well-chosen identifiers make it significantly easier for subsequent generations of analysts and administrators to understand what the system is doing and how to extend systems to cater for changing business needs in a controllable manner.

 

The current policy has become increasingly difficult to enforce owing to the changeover of staff in Council increasing the possibility of duplicating user names under the current convention.  The following are some examples:-

 

1.   Jane Fenton and Jane Frith – both should be using janef@maranoa.qld.gov.au.  This is not possible, therefore Jane Frith is currently using Jane.Frith@maranoa.qld.gov.au.  Unfortunately because our customers and staff know the current convention we use Jane Fenton is often receiving emails for Jane Frith.

 

2.   Dee Sullivan and Dee Schafer are another example that exists in Council at present. 

 

There are a number of these examples across Council and therefore it was felt that if we altered the policy to use firstname, surname the chances of duplication will be minimal. 

 

To avoid confusion in the early stages and to maintain a satisfactory level of customer service all current email addresses will be diverted to the new addresses.

 

Consultation (internal/external):

Matthew McGoldrick, Director of Corporate Services

Grant Wedlake, Information Technology Coordinator – Hardware

Michael Lamb-Miller, Information Technology Coordinator - Software

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.2(a) To provide efficient, reliable and contemporary information technology resources in an integrated manner for the benefit of the organisation as a whole across the region it serves whilst being considerate of Council’s changing operational environment.

Supporting Documentation:

1View

User Naming Convention Policy

D11/21516

 

Report authorised by:

Matthew McGoldrick, Director of Corporate Services

Paul Bawden, Chief Executive Officer


Attachment 1

User Naming Convention Policy

 

 

 

POLICY STATEMENT

 

TITLE: User Naming Convention Policy

 

                 

 

Category:                                 (Statutory/Strategic/Administrative)

Endorsed by Council on:    (Ordinary Meeting Date)

Responsible Department:   Information Services

Reference No.:                                              (To be inserted by Governance Division after Policy is endorsed).

 

 

POLICY PURPOSE

 

This policy is designed to be a guideline for use by the Maranoa Regional Council Information Technology department.  It represents a best practice approach that when adhered to will ensure a level of consistency and reduced administrative overhead for Information Technology support functions.

 

 

POLICY SCOPE

 

This policy refers to all current and future staff of Maranoa Regional Council including Full Time, Part Time, Temporary, Casual employees and Contractors.

 

Adoption of this policy will result in username and email address changes for most existing users, with the existing email address being retained as an alias.

 

This policy should be read in conjunction with the following policy:-

 

          Information Technology Framework Policy.

 

 

DEFINITIONS

 

Council                         Maranoa Regional Council

 

ISMS                            Information Security Management System

 

ISO 17799                     International Standards Organisation 17799

 

RTI                               Right to Information Act 2009

 

IP                                 Information Privacy Act 2009

 

 

 

POLICY STATEMENT

 

The intent of our user naming conventions policy is to allow the creation of a unique user name for each individual.

 

A well-chosen naming convention enhances system administration, aid users communicating with each other and projects a consistent business image.

 

The primary areas where conventions are recommended include:

 

Area

Convention

Comments

Domain Log-in/User Account

firstname.surname

OR

firstname.surname2

All lowercase

 

If duplicate exists (two employees with same name) a whole number starting at 2 (as this is the second instance)

Email User Account

firstname.surname@maranoa

OR

firstname.surname2@maranoa

All lowercase

 

If duplicate exists (two employees with same name) a whole number starting at 2 (as this is the second instance)

Skype

mrcfirstname.surname

OR

mrcfirstname.surname2

This enables a Council assigned account for user without co-opting any existing private account

Third Party Applications

firstname.surname

OR

firstname.surname2

Any applications that leverage Active Directory and single sign-on will seamlessly adopt the Domain user details.

 

Naming Convention

 

The names used will be the users legal first and surname. Derivatives or aliases will not be allowed as this causes issues when interfacing with the Authority NAR.

Naming Convention Usage

 

Maintaining the convention listed in the table above means Maranoa Regional Council is able to consistently identify an employee across its network and Information Technology systems and / or applications.  It will allow Council to demonstrate proper security management over its business and community information.

 

Unacceptable use includes, but is not limited to:

·      Use of “ “ spaces in naming conventions;

·      Use of “_” underscores in naming conventions;

·      Use of “ ‘ “ apostrophes in naming conventions.

 

 

RELATED POLICIES AND LEGISLATION

 

This policy compliments other legislation and where it is silent on matters referred to in the following legislation such matters must be followed in accordance with the legislation.

 

·      Industrial Relations Act 1999

·      Public Sector Ethics Act 1994

·      Invasion of Privacy Act 1971

·      Public Records Act 2002

 

This policy should be read in conjunction with the following Council Policies:-

 

·      Email and Internet Policy

·      Information Security Management System Framework Policy

·      Standard Operating Environment Policy

·      Laptop Use Policy

·      Network Access Policy

·      Network Security Policy

 

 

 

 

 

 

Version control:

 

Version

Reason/ Trigger

Change (Y/N)

Endorsed/ Reviewed by

Date

1.0

Create New

N

 

DD/MM/YYY

2.0

Multiple clashes with current convention.

Y

 

 

 


Maranoa Regional Council

    

General Meeting -  24 August 2011

Officer Report

Meeting: General  24 August 2011

Date: 10 August 2011

Item Number: 12.2

File Number: D11/22810

 

Subject Heading:                     Works on Reserve for Camping, Water & Recreation

Classification:                                  Open Access  

Name of Applicant:                         Ergon Energy

Location:                                           Lot 508 on Crown Plan WV835101 (20kms NE Roma, Taroom Road)

Author & Officer’s Title:                 Tanya Mansfield, Manager Performance and Planning

 

 

Executive Summary: 

Ergon Energy is seeking Council’s consent to an easement being created on Lot 508 on Crown Plan WV835101. 

 

 

Officer’s Recommendation: 

That Council provides consent to Ergon Energy for the installation of a powerline on Lot 508 on Crown Plan WV835101 subject to the easement not impeding the use of the reserve for its gazetted purpose and Ergon implementing an appropriate environmental plan to ensure their work activities do not harm the ecology of the reserve.

 

 

Body of Report:

Ergon Energy has received a request to provide a supply of electricity to the property registered as Lot 29 on WV 1470 Parish of Mooga.  A line route has been identified for the supply which includes a portion of the line being constructed on Lot 508 on CP WV835101 which is a Reserve for Camping, Water and Recreation with Council as the trustee.  Subject to Council’s consent, Ergon Energy will seek an easement from the Department of Environment and Resource Management.

 

Consultation has been held with the Manager of Environmental Services who has advised that the easement would be on the main stock route between Roma and Taroom and has requested that consideration be given to placing the following conditions on Council’s approval:-

 

1.   The easement is not to impede the use of the reserve for its gazetted purpose;

2.   Ergon to implement an environmental plan to ensure their processes will not harm the ecology of the area as this will be a largely undisturbed site with the exception of the easement and the gazetted use.

 

The Acting General Operations Manager has arranged an inspection of the site to ensure the easement does not impede on any road construction plans Council may have for this area.

Consultation (internal/external):

Kay Crosby, Manager Environmental Health

Nicholas Kvassay, Acting General Operations Manager

Ergon Energy

 

Risk Assessment (Legal, Financial, Political etc.):

Council has legislated responsibilities as the trustee of the Reserve.

Policy Implications:

Nil. 

Financial Resource Implications:

Administrative costs only.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

Ergon Energy Map - Butler Mayfield Road

d11/23157

 

Report authorised by:

Matthew McGoldrick, Director of Corporate Services

Paul Bawden, Chief Executive Officer


Attachment 1

Ergon Energy Map - Butler Mayfield Road

 

temp


Maranoa Regional Council

    

General Meeting -  24 August 2011

Officer Report

Meeting: General  24 August 2011

Date: 12 August 2011

Item Number: 12.3

File Number: D11/23005

 

Subject Heading:                     Renewal of Special Lease 36/44946

Classification:                                  Open Access  

Name of Applicant:                         Department of Environment and Resource Management

Location:                                           Lot 13 on EG134 (35kms SE Surat, Cnr Glenmorgan Glenearn Rd & Teelba Rd)

Author & Officer’s Title:                 Tanya Mansfield, Manager Performance and Planning

 

 

Executive Summary: 

Special Lease 36/44946 is over Reserve 9310 which is a reserve created for water purposes.  The term of the special lease expires on 30 October 2012 and the Department of Environment and Resource Management are considering the renewal of the lease. Council has been asked to confirm that the reserve is still required for its gazetted purpose and to advise if it has any issues that the Minister should consider in respect of the renewal of the lease.

 

 

Officer’s Recommendation: 

That Council confirm that reserve 9310 is still required for its gazetted purpose being a water reserve and furthermore approve the renewal of special lease 36/44946 over reserve 9310 subject to the following conditions:-

1.   The leased area is to have a stock proof fence to eliminate domestic grazing stock from entering nearby road reserve/s – Glenmorgan-Teelba Road Reserve.

2.   The leased area is to be used for grazing purposes only, and in such a manner so as the land is not degraded as far as reasonably practical from this specified use.

3.   The lessee has a duty of care, to take all reasonable and practicable measures to sustainably manage the permit area.

4.   Any weeds of national significance are to be controlled in such a manner that will not allow the spread of seed onto adjoining land or land further down any water course and or creek.

5.   Should any weed of national significance be identified within the confines of the special lease land, the lessee is to notify the Department of Environment and Resource Management and the Local Government of the weed as soon as practicably possible.

6.   The landholder is to be responsible for any litigation that may result from the “Trustee Lease or Trustee Permit” use.

 

 

 

Body of Report:

Discussions have been held with the Manager of Environmental Services who has confirmed that the reserve is still required for its gazetted purpose and furthermore recommended that Council offer no objection to the granting of a term lease subject to Council’s standard conditions.

Consultation (internal/external):

Department of Environment and Resource Management

Manager Environmental Services

Risk Assessment (Legal, Financial, Political etc.):

Nil financial risk as the Department of Environment and Resource Management incur the costs involved with lease preparation.

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

Smart map

d11/23002

 

Report authorised by:

Matthew McGoldrick, Director of Corporate Services

Paul Bawden, Chief Executive Officer


Attachment 1

Smart map

 

temp

 


Maranoa Regional Council

    

General Meeting -  24 August 2011

Officer Report

Meeting: General  24 August 2011

Date: 3 August 2011

Item Number: 14.1

File Number: D11/21465

 

Subject Heading:                     Material Change of Use for (Medium Impact Industry, ERA21 Motor Vehicle Workshop, ERA43 Concrete Batching, Chemical Storage and pipe inspection station), Office and Accommodation Units (15 units and amenities block)

Classification:                                  Open Access  

Name of Applicant:                         Viking Energy Pty Ltd C/- MJ Hedges Geomeasure Pty Ltd

Location:                                           69 Beaumont Drive, Roma QLD 4455 (Lots 2 & 3 on RP892984)

Author & Officer’s Title:                 Robert Hayward, Director Planning & Environment

 

 

Executive Summary: 

This application seeks a Development Permit for Material Change of Use for Industry (Medium Impact Industry, ERA21 – Motor Vehicle Workshop Operation, ERA43 – Concrete Batching Plant, Chemical Storage and pipe inspection station), Office and Accommodation Units (15 units and amenities block) on land at 69 Beaumont Drive, Roma QLD 4455 and described as Lots 2 & 3 on RP892984.

The proposed development is consistent with the DEOs and Urban Area Code contained in the Roma Town Planning Scheme 2006.

 

 

Officer’s Recommendation: 

Council should approve the application for Material Change of Use Industry (Medium Impact Industry, ERA21 – Motor Vehicle Workshop Operation, ERA43 – Concrete Batching Plant, Chemical Storage and pipe inspection station), Office and Accommodation Units (15 units and amenities block) subject to the following conditions.

1.       Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

 

2.      Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.      Maintain the approved development being Material Change of Use for Industry (Medium Impact Industry, ERA21 Motor Vehicle Workshop, ERA43 Concrete Batching, Chemical Storage and pipe inspection station), Office and Accommodation Units (15 units and amenities block) in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

37617_POD_REVB

Plan of Development

14/02/11

11020A

Lower Floor

18/02/11

11020B

Upper Floor

18/02/11

11020C

Elevations

18/02/11

11020D

Elevations

18/02/11

1131-DR1

Plan Showing Existing and Proposed Buildings, Sewer & SW Management

25/02/11

B5H-312

12.0 x 3.0m 5 Rooms Blankhouse

17/02/11

WALH-212

12.0 x 2.4m Ablution Laundry

17/02/11

1131-DR2

Double Road Train Turning Circle

25/02/11

OF-191-H-C2-01

Floor Plan 12.0 x 3.0m Offices

April 2010

6643

Stormwater Management Plan Rev 1

May 2011

LM110002.000

Environmental Management Plan Version 0

10 March 2011

5019

Dust Management Plan - Viking Energy, Roma Version 1

07 March 2011

 

Stormwater and Drainage

 

4.      Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

5.      Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

6.      There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

 

7.      The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.  The stormwater disposal system must be carried out generally in accordance with the approved Stormwater Management Plan prepared by RMA Document No. 6643 Revision 1 dated May 2011. 

 

8.      Soil erosion and sediment is controlled in accordance with Schedule 6: “Standards for Stormwater Drainage”.

 

Erosion Control

 

9.      If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring. Such a plan needs to be submitted to the Council.

 

10.    During construction, soil erosion and sediment is to be managed in accordance with Schedule 8: “Standards for Construction Activity”.

 

11.    Implement the approved Dust Management Plan prepared by Pae Holmes Document No. 5019 Version 1 dated 7 March 2011 during construction and throughout operation of the approved development. 

 

Services

 

12.    The site must be provided with on-site sewerage in accordance with the requirements of Schedule 5 - Standards for Sewer Supply in the Roma Town Planning Scheme

 

13.    The site must be provided with a water connection, up to but excluding a water meter, to the reticulated water network.

 

14.    All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the EDROC Standards Manual where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Rubbish Collection

 

15.    At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Access, Roads, Landscaping and Lighting

 

16.    Vehicle manoeuvring areas must be provided on-site so that all vehicles can enter and leave the site in a forward direction.

 

17.    The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards. Access to and from the site is to be provided from Beaumont Drive in accordance with the approved plans.

 

18.    Vehicle crossovers to Beaumont Drive are to be widened to allow for entry by a double road train vehicle in accordance with Plan No. 1131-DR1, Issue C, ‘Plan Showing Existing and Proposed Buildings, Sewer & SW Management’.

 

19.    All landscaping, vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

20.    All carparking spaces and driveway areas are to be sealed with an approved impervious surface. Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal unless any alternative specifications is included in the Schedule of Requirements.

 

21.    Provide a total of 40 car parking spaces on the site in accordance with the approved plans. 

 

22.    Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

23.    A 2.0 metre wide landscape strip is to be provided at the Beaumont Drive and Warrego Highway frontages of the site in accordance with approved plan no. 27617_P0D_RevB. The landscape strip is to extend for the entirety of the site frontage, exclusive of driveway crossovers and vehicle manoeuvring areas.

 

24.    Prepare and submit a landscaping concept plan for approval by the Council.

The landscaping concept plans must demonstrate methods for shading, paving, screening/buffering landscaping (to a minimum height of 2metres, noise attenuation and streetscape enhancement as needed. Landscaping elements must positively contribute to the overall amenity of the site.

 

25.    Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

 

26.    Service vehicle access and manoeuvring is to be designed in accordance with AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities requirements. Design service vehicle to be a minimum AV Type 2 Road Train. 

 

Avoiding Nuisance

 

27.    Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

28.    All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

29.    All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites. 

 

30.    The applicant shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site to the satisfaction of the Council Engineer.

 

31.    Hours of operation for the Industry and Office use are limited to 6am to 7pm Monday to Friday and 6am to 1pm Saturday.  The approved use is not to operate on Sundays or Public Holidays. 

 

32.    Loading and unloading of goods is limited to 6am to 7pm Monday to Friday and 6am to 1pm Saturday.  No loading or unloading of goods is to occur on Sundays or Public Holidays. 

 

Fencing

 

33.    Construct a 1.8 metre high screen fence on the northern boundary of the site.

 

 

No Cost to Council

 

34.    The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

35.    All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

General

 

36.    Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both deign and construction. 

 

Siteworks

 

37.    Bulk earthworks to occur on site to be in accordance with AS3798:2007 for industrial developments.

 

38.    Any retaining walls shall be designed by and RPEQ (Structural) Engineer and certification provided for both design and construction of walls.

 

Signage and linemarking

 

39.    Signage and linemarking to be in accordance with MUTCD requirements and AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities. 

 

40.    Signage to be erected to delineate vehicle manoeuvring pathways on site.

 

 Use of Approved Buildings

 

41.    Office use on the site forming part of the approved development is only to be used by tenants of the site for activities relating to approved industrial activities at the site.

 

42.    Use of the accommodation buildings forming part of the approved development is limited to employees of the tenants at the site.

 

43.    Maintain reciprocal access arrangements between Lots 2 and 3 for car parking, onsite manoeuvring and access between the two lots. 

 

           

Environmentally Relevant Activity 43 – Concrete Batching and Environmentally Relevant Activity 21 – Motor Vehicle Workshop Operation

 

SCHEDULE A – ACTIVITY

Prevent and/or minimise the likelihood of environmental harm

A1.      In carrying out the environmentally relevant activities, you must take all reasonable and practicable measures to prevent and/or to minimise the likelihood of environmental harm, that, if carried out incompetently. Or negligently, may cause environmental harm, in a manner that could have been prevented, shall be carried out in a proper manner in accordance with conditions of this approval.

 

NOTE: This approval authorises the environmentally relevant activity. It does not authorize environmental harm unless a condition contained within this approval explicitly authorises that harm. Where there is no condition the approval is silent on a matter, the lack of a condition or silence shall not be construed as authorising environmental harm.

 

 

Maintenance of measures, plant and equipment

A2. The holder must:

-           install all measures, plant and equipment necessary to ensure compliance with the conditions of this environmental authority; and

-           maintain such measure, plant and equipment in a proper and efficient condition at all times; and

-           operate such measures, plan and equipment in a proper and efficient manner.

 

Site based management plan

A3. From commencement of the activity, a Site Based Management Plan (SBMP) must be implemented. The SBMP must identify all sources of environmental harm, including but not limited to the actual and potential release of all contaminants, the potential impact of these sources and what actions will be taken to prevent the likelihood of environmental harm being caused. The SBMP must also provide for the review and continual improvement in the overall environmental performance of all Environmentally Relevant Activities (ERA’s) that are carried out on the approved site.

 

The site based management plan must address the following matters:

-           Environmental commitments – a commitment by senior management to achieve environmental goals;

-           Identification of environmental issues and potential environmental impacts;

-           Control measures routine operations to minimise the likelihood of environmental harm;

-           Contingency plans and emergency procedures for non-routine situations;

-           Organisational structure and responsibilities thereunder;

-           Effective communication;

-           Monitoring of any contaminants releases;

-           Conducting environmental impact assessments;

-           Staff training;

-           Record keeping;

-           Periodic review of environmental performance and continual improvement.

 

 

 

Records

A4. Record, compile and keep all monitoring results required by this document and present this information to the administering authority when requested, in a specified format.

 

Annual Returns

A5.      The operator of the ERA 8 (3) (a) must complete an annual return each year on or before the anniversary date. The completed annual return must be lodged together with prescribed fee prior to its expiry date.

 

-----End of Conditions for Schedule A

 

SCHEDULE B - AIR

Nuisance

B1.      The release of noxious or offensive odours or any other noxious or offensive airborne contaminants resulting from the activity must not cause a nuisance at any odour sensitive place.

 

Dust Nuisance

B2.      The release of dust and/or particulate matter resulting from the activity must not cause an environmental nuisance at any dust sensitive place.

 

B3.      Excedence of any of the following levels when measured at any dust sensitive place is an environmental nuisance for the purpose of B2-2;

-           Dust deposition of 120mg/M2/day, when monitored in accordance with Australian Standard AS 3580.10 1991; or

-           A concentration of  less than 150µg(PM10)/M3/T24hr, at a dust sensitive place down wind of the site, when monitored in accordance with;

o AS3580.9.6 ‘Ambient Air – Particulate Matter – Determination of suspended particulates PM10 high volume sampler with size-selective inlet – gravimetric method’ or

o Any alternative method of monitoring PM10 that may be permitted by the ‘Air Quality Sampling Manual’ as published from time to time by the Queensland Government

 

B4. When requested by the Administering Authority, dust and particulate monitoring must be undertaken to investigate any complaint of environmental nuisance caused by dust and/or particulate matter, and the results notified within 14 days to the administering authority following completion of monitoring. Monitoring must be carried out at a place/s relevant to the potentially affected dust sensitive place and at upwind control sites and must include:

-           for a complaint alleging dust nuisance, dust deposition; and

-           for a complaint alleging adverse health affects caused by dust, the concentration / M3 / PM10 / t24hr.

 

-------END OF CONDITIONS FOR SCHEDULE B

 

SCHEDULE C - WATER

Erosion protection measures and sediment controls

C1.      Erosion protection measures and sediment control measures must be implemented and maintained to minimise the release of sediment within 14 days of commencement of any approved activity on this site. The size of any sedimentation containment must be sufficient to contain the run-off expected from a 24hr storm with an average recurrence interval of 1 in 5 years.

 

C2.      Prevent the release of sediment to waters or a build up of sediment in any stormwater drain.

 

Release to waters

C3.      No contaminated releases to waters or the bed of any waters are authorised by this development approval.

 

Stormwater management

C4.      There must be no release of stormwater runoff that has been in contact with any contaminants (other than sediment) at the site to any waters, roadside gutter or stormwater drain.

 

------END OF CONDITIONS FOR SCHEDULE C

 

SCHEDULE D – NOISE AND VIBRATION       

Noise nuisance

D1.      Noise from any activities approved on this site must not cause an environmental nuisance at any affected premises.

 

D2.      All noise from the approved activities must not exceed the levels specified in Schedule D – Table 1 at any noise affected premises.

 

Schedule D – Table 1 (Noise Limits)

 

Sensitive Receptor

Time of Day

Acoustic quality objectives (measured at the receptor) dB(A)

Environmental Value

 

 

Leq,adj,1hr

LA10,adj,1hr

LA1,adj,1hr

 

Dwelling (for outdoors)

Daytime and evening

50

55

65

Health and wellbeing

Dwelling (for indoors)

Daytime and evening

35

40

45

Health and wellbeing

Night-time

30

35

40

Health and wellbeing, in relation to the ability to sleep

Commercial and retail activity (for indoors)

When the activity is open for business

45

 

 

Health and wellbeing, in relation to the ability to converse

 

 

Noise Monitoring

D3. When requested by the Administering Authority, noise monitoring must be undertaken to investigate any complaint of noise nuisance, and the results notified within 14 days to the administering authority. Monitoring must include:

-           LAeq, adj, 1hr

-           LA10, adj, 1hr

-           LA1, adj, 1hr

-           The level and frequency of occurrence of impulsive or tonal noise;

-           Atmospheric conditions including wind speed and direction;

-           Effects due to extraneous factors such as traffic noise; and

-           Location, date and time of recording.

 

D4. The method of measurement and reporting of noise levels must comply with the latest edition of the Environmental Protection Agency’s Noise Measurement Manual.

 

Vibration nuisance

D5. Vibration emitted from activities must not exceed the levels specified in Schedule D Table 2 at any vibration sensitive place.

 

Schedule D – Table 2 (Vibration limits – Sensitive Place)

 

 

Vibration measured at a ‘Vibration Sensitive Place’

 

Daylight hours

Houses and low rise buildings and commercial buildings not included below

FORMTEXT 10mm/sec

Commercial and industrial buildings or structures of reinforced concrete or steel

FORMTEXT 25mm/sec

 

Vibration Monitoring

D6. When requested by the Administering Authority, vibration monitoring and recording must be undertaken to investigate any complaint of nuisance, and the results notified within 14 days to the administering authority. Monitoring must include:

-           peak particle velocity (mm/sec); and

-           location of the blast/s within the site (including which bench level);

-           atmospheric conditions including temperature, relative humidity and wind speed and direction; and

-           the level and frequency of occurrence of impulsive or tonal noise;

-           effects due to extraneous factors; and

-           location, date and time of recording.

 

-----END OF CONDITIONS FOR SCHEDULE D

 

SCHEDULE E – WASTE

 

Waste handling

E1.      All regulated waste removed from site must be removed by a person who holds a current approval to transport such waste under the provisions of the Environmental Protection Act 1994.

 

E2.      Records must be kept for five years, and must include the following information:

-           date of pickup of waste;

-           description of waste;

-           cross reference to relevant waste transport documentation;

-           origin of waste;

-           destination of waste;

-           intended fate of waste, for example, type of waste treatment, reprocessing or disposal.

 

Note: Records of documents maintained in compliance with the waste tracking system established under the Environmental Protection Act 1994 or any other law for regulated waste will be deemed to satisfy this condition.

 

E3.      You must only use vehicles to transport regulated waste that are registered on the electronic database held by the Queensland Government (the licensed vehicles).

 

-----END OF CONDITIONS FOR SCHEDULE E

 

SCHEDULE F – LAND

Preventing contaminant release to land

F1.      Contaminants must not be released to land. An appropriate spill cleanup kit/s must be located across the site, the spill cleanup kit/s must be replenished upon any use of its contents.

 

F2.      Spillage of all chemicals and fuels must be contained within an on-site containment system and controlled in a manner that prevents environmental harm.

 

            Note: All chemical product storage/s must be designed, constructed and maintained in accordance with AS1940 – Storage and Handling of Flammable and Combustible Liquids.

 

-----END OF CONDITIONS FOR SCHEDULE F

 

SCHEDULE G – COMMUNITY

Complaint response

G1.      All complaints received must be recorded including investigations undertaken, conclusions formed and action taken. This information must be made available to the administering authority on request.

 

G2.      In consultation with the administering authority, cooperation with and participate in any community environmental liaison committee established in respect of either the site specifically, or the industrial estate where the site is located.

 

-----END OF CONDITIONS FOR SCHEDULE G

 

 

SITE SPECIFIC CONDITIONS

 

SCHEDULE H

 

AIR

 

H1.      Cement blending and transfer of cement must be carried out in such a way so as not to cause environmental harm to any dust sensitive place.

 

H2.      Storage tanks and blending machinery are to be inspected annually as per your Environmental Management Plan and records of inspections made available to Council’s authorised officers upon their request.

 

H3.      All transfer of dry material to be undertaken in an enclosed environment with appropriate dust management devices (dust collectors and filters) as per your Environmental Management Plan.

 

H4.      Dust collectors to be checked and maintained daily as per your Environmental Management Plan.

 

H5.      Ensure all vehicle loads are covered.

 

H6.      Vehicle speed limits on site are not to exceed 10km/hr as per your Environmental Management Plan.

 

H7.      All dry material is to be swept up off shed floors and disposed of in such manner so as not to cause environmental harm.

 

H8.      Spray unsealed surfaces with water to limit dust produced as required.

 

WATER

 

H9.      Cement blending shed, motor vehicle workshop and chemical storage areas are to be covered and bunded so as to prevent the contamination of stormwater runoff.

 

H10.    All vehicle maintenance is to be undertaken in the fully enclosed workshop.

 

H11.    No washing down of vehicles is to take place on site.

 

NOISE

 

H12.    No routine maintenance to be undertaken between 6pm and 7am as per your            EMP.

 

H13.    No bulk powder transfer operation is to be undertaken between 6pm and 7am           as per your             EMP.

 

WASTE

 

H14.    All waste oil must be stored undercover and in a bunded area.

 

H15.    All concrete and concrete product waste is to be disposed of in such a way so as not to cause environmental harm.

 

H16.    No stationery transfer of waste water is to take place on site as per your Environmental Management Plan.

 

GENERAL

 

H17.    Staff inductions to include information about environmental management roles and responsibilities as per Environmental Management Plan.  Records of attendance at inductions to be kept and made available to Council’s authorised officers upon request.

 

H18.    Environmental management inspections to be conducted every month as per environmental Management Plan.

 

H19.    Audits of Environmental Management Plan to conducted twice annually as per Environmental Management Plan.

 

H20.    A review and revision of the Environmental Management Plan is to be undertaken every 2 years.

 

-----END OF CONDITIONS FOR SCHEDULE H.

 

SCHEDULE I – DEFINITIONS

 

Words or phrases used throughout this licence and/or development approval are defined below;

Where a definition for a term used in this approval is sought and the term is not defined within this approval the definition provided in the Environmental Protection Act 1994, its regulations and the Environmental Protection Policies shall be used.

 

Word Definitions

 

Administering authority

means the Department of Environment and Resource Management or Local Government whom ever is the undersigned to the document.

Annual return

means the return required by the annual notice

Approval

means ‘notice of development application decision’ or ‘notice of concurrence agency response’ under the Sustainable Planning Act 2009.

Authorised Place

means the place authorised under this environmental authority/development approval for the carrying out of the specified environmentally relevant activity/s.

authorised person/officer

means a person holding office as an authorised person/officer under an appointment under this Act by the chief executive or chief executive officer of a local

government.

Daytime

means the period after 7a.m. on a day to 6p.m. on the day.

dwelling

means a building or part of a building used or capable of being used as a residence.

evening

means the period after 6p.m. on a day to 10p.m. on the day.

health and wellbeing

means the environmental value mentioned in section 7(b) of Environmental Protection Policy (Noise) 2007.

LA1,adj,1hr

means the A-weighted sound pressure level, adjusted for tonal character or impulsiveness, that is exceeded for 1% of a 1 hour period when measured using time-weighting ‘F’

 

 

LA10,adj,1hr

means the A-weighted sound pressure level, adjusted for tonal character or impulsiveness, that is exceeded for 10% of a 1 hour period when measured using time-weighting ‘F’

LAeq,adj,1hr

means an A-weighted sound pressure level of a continuous steady sound, adjusted for tonal character, that within a 1 hour period has the same mean square sound pressure of a sound that varies with time.

Land

in the “land schedule” of this document means land excluding waters and the atmosphere.

Licensed vehicle

means a vehicle authorised to be used under the license to transport regulated waste

mg/l

means milligrams per litre (or parts per million)

Noise affected premises

means a “noise sensitive place” or a “commercial place

Noise sensitive place

means:-

-           a dwelling, mobile home or caravan park, residential marina or other residential place;

-           a motel, hotel or hostel;

-           a kindergarten, school, university or other educational institution;

-           a medical centre or hospital;

-           a protected area;

-           a park or gardens; or

includes the cartilage of any such place.

Noxious

means harmful or injurious to health or physical well being

NTU

means nepthelometric turbidity units

Nuisance sensitive place

includes:-

-           a dwelling, residential allotment, mobile home or caravan park, residential marina or other residential premises; or

-           a motel, hotel or hostel; or

-           a kindergarten, school, university or other educational institution; or

-           a medical centre or hospital; or

-           a protected area under the Nature Conservation Act 1992, the Marine Parks Act 1992 or a World Heritage Area; or

-           a public thoroughfare, park or gardens; or

-           a place used as a workplace, an office or for business or commercial purposes (and includes a place within the cartilage of such a place reasonably used by persons at that place); or

-           a place of worship.

Offensive

means causing offense or displeasure, is disagreeable to the senses, disgusting, nauseous or repulsive

(PM10)/M3/T24hr

means the concentration of particulate matter with an aerodynamic diameter of less than 10 micometres (10µg) suspended in the atmosphere and measured as a given proportion of a cubic metre (M3) over a twenty four hour (24hr) period

Regulated waste

means non-domestic waste mentioned in Schedule 7 of the Environmental Protection Regulation 2008 (whether or not it has been treated or immobilised), and includes:-

-           for an element – any chemical compound containing the element ; and

-           anything that has contaminated the waste.

Registered vehicle

means a vehicle authorised to be used under the license to transport regulated waste

Site

means the place to which this environmental authority relates or the premise to which this development approval relates.

This authority

means this environmental authority/development approval.

Vibration sensitive place

means a noise sensitive place or a commercial place.

Waters

includes rivers, streams, lakes, lagoons, swamps, wetlands, unconfined surface waters, unconfined water natural or artificial, bed and bank of any waters, dams, non-tidal or tidal waters (including the sea), stormwater channel, stormwater drain, roadside gutter (and table drain) stormwater run-off and groundwater (confined or unconfined) and any part thereof.

You

means the holder of the Environmental Authority or owner/occupier of the land which is subject to the development approval

 

 

-----END OF SCHEDULE I

 

SCHEDULE J – MAPS/PLANS

 

There are no attachments to this schedule.

 

-----END OF SCHEDULE J

 

 

----END OF CONDITIONS----

 

Body of Report:

 

Background information

 

The proposed development is for Material Change of Use for Industry (Medium Impact Industry, ERA21 Motor Vehicle Workshop, ERA43 Concrete Batching, Chemical Storage and pipe inspection station), Office and Accommodation Units (15 units and amenities block). Both ERA21 and ERA43 are devolved to local government for assessment.

 

The development will be set back within 3.0 metres of the western boundary of the site. The proposed two-storey office building will align with the existing chemical and cement storage building (refer Plan No. 37617_POD_REVA).

 

All buildings and structures will be setback in excess of 3.0 metres from the northern, eastern and southern boundaries of the site.

 

The proposed office buildings on Lot 2 will be limited to two storeys and 8.0 metres above ground level in height, while office buildings on Lot 3 will be limited to one storey (refer Plans No. 11020C, 11020D). The proposed workshop will be limited to 10.0 metres in height. Accommodation units will be limited to one storey in height.

The applicant has applied for 24 hours a day, 7 days a week operation of the development. Nuisance resulting from dust, light and noise will be mitigated through site management plans and the conditions of development for Environmentally Relevant Activities.  The use has been operating for some time and council has received numerous complaints about noise and dust outside of normal daytime operating hours.  The mitigation measures outlined would be sufficient for an industrial estate during daytime hours, however, this site is located in close proximity to residential development and amenity considerations are required.

 

The development proposes 40 on-site car parking spaces. This exceeds the minimum parking requirements in Schedule 2 – Standards for Roads, Car parking, access and Manoeuvring Areas for the combination of industrial and accommodation activities proposed at the site (35 spaces).

 

Motor vehicle ingress to and egress from the site will be sealed and obtained from Beaumont Drive to the north of the site via three existing gated driveway crossovers (refer Plan No. 37617_POD_REVA).  The driveway crossovers will be widened to allow for entry by a double road train vehicle in accordance with Plan No. 1131-DR2. 

 

Landscaping will be provided for a significant extent of the Beaumont Drive and parts of the Warrego Highway frontage of the site (refer Plan No. 37617_POD_REVA).

 

The applicants have provided the following reports and information in support of the application:

 

·    Town Planning Report prepared by M.J. Hedges Geomeasure Pty Ltd

·    Environmental Management Plan prepared by Land Partners

·    Stormwater Management Plan prepared by RMA Engineers

·    Air Quality Assessment Report prepared by PAE Holmes

·    Dust Management Plan prepared by PAE Holmes

·    Noise Assessment Report prepared by Noise Mapping Australia

·    Safety Management Plan prepared by Viking Energy Pty Ltd

·    Pneumatic Conveying Process information prepared by PDH Engineer

·    Proposal plans prepared by Fyfe Consulting.

 

 

 

 

2.0       Definition of use and assessment status - the premises – locality and zoning

The proposed use is defined as "Industry", and “Accommodation Units” in the Roma Town Planning Scheme 2006. The uses are described as follows:

"Industry" means any premises used for any of the following operations:

(i) (a) any manufacturing process whether or not such process results in the production of a finished article; or

(b) the breaking up or dismantling of any goods or any goods or any articles for trade, sale or gain, as ancillary to any business; or

(c) repairing and servicing of articles including vehicles, machinery, buildings or other structures, laundering of articles but not including on-site work on buildings or other structures; or

(d) any operation connected with the installation of equipment and services and the extermination of pests but not including on site work on buildings or other structures or land; or

(e) treating waste material; or

(f) the storage or sale of any solid, liquid or gaseous fuel where such storage is not for a purpose separately defined herein; or

(g) any process of testing and analysis; and

(ii) when conducted on the same land as any of the above operations-

(a) the storage of goods used in connection with or resulting from any of the above operations; or

(b) the provision of amenities for persons engaged in such operations; or

(c) the sale of goods, resulting from such operations; or

(d) any work of administration or accounting in connection with such operations.

 

"Accommodation Units" means any premises comprising an integrated development of dwelling units and/or rooming units. The term includes multiple dwelling units, retirement villages and apartment houses.

 

It is the intention of this application to provide ancillary offices for professional staff of Viking Energy and API in conjunction with the industrial uses at the site. An “Office” is not a defined term in the Roma Town Planning Scheme 2006, unless the use is a “Professional Office”. The use intended is not considered consistent with the definition of “Professional Office”, as the “Office” is directly associated with the industry use on the site and has a floor area, which is greater than what is considered ancillary to the primary use.  Therefore, the use is an “Undefined Use” being an “Office”. 

 

The site is situated at 69 Beaumont Drive, Roma QLD 4455 and described as Lots 2 & 3 on RP892984. (Refer Figure 1 – Locality Plan)

 

Figure 1 - Locality Plan                                                                                                      Source: Google Maps 2010

The site is situated in the Industrial Zone of the Roma Town Planning Scheme 2006. (Refer Figure 2 – Zoning)

 

Figure 2 - Zoning                                                                 Source: Roma Town Planning Scheme 2006
The site is adjoined to the west by industrial lots. The site has frontage to the Warrego Highway to the south however, does not obtain motor vehicle or pedestrian access from this frontage. To the south and west of the site are a number of industrial premises, including a recently subdivided industrial estate. To the north of the site is a rural residential estate.   (Refer Figure 3 – Aerial Photograph)

 

 

Figure 3 – Aerial Photograph                                                                                           Source: Google Maps 2010

 

 

The site is situated within a developing industrial estate located to the east of the Roma town centre.

 

 

 

 

 

3.0       Assessment against the planning scheme

Impact assessment

This application is subject to Impact Assessment and has been assessed against the relevant provisions of the Planning Scheme, including any relevant codes. The provisions of the Sustainable Planning Act 2009 [SPA] may be summarized: s313 provides that the assessment manager must carry out the impact assessment having regard to—

(a) the State planning regulatory provisions;

(b) the regional plan for a designated region, to the extent it is not identified in the planning scheme as being appropriately reflected in the planning scheme;

(c)  any applicable codes, other than concurrence agency codes the assessment manager does not apply, that are identified as a code for IDAS under this or another Act;

(d) State planning policies, to the extent the policies are not

(i)   any relevant regional plan as being appropriately reflected in the regional plan; or

(ii)  the planning scheme as being appropriately reflected in the planning scheme;

(e) any applicable codes in the following instruments—

(i)   a structure plan;

(ii)  a master plan;

(iii) a temporary local planning instrument;

(iv) a preliminary approval to which section 242 applies;

(v)  a planning scheme;

(f)   if the assessment manager is an infrastructure provider—the priority infrastructure plan.

There has been no conflict identified with these provisions of the Sustainable Planning Act 2009. 

 

Proposed use is not in conflict with planning scheme

Although the Planning Scheme requires that the proposed development is assessed against the Impact Assessable provisions, the development proposed does not conflict with the intent of the Planning Scheme for the zone in which it is to be located.

Desired Environmental Outcome

The Desired Environmental Outcomes (DEOs) are based on ecological sustainability and are the basis for the measures of the Planning Scheme.  The proposal will not compromise the following DEOs:

 

(a) Environment

i.    The areas of high scenic amenity, remnant vegetation, wetlands, fauna habitats and wildlife corridors and regionally significant open space in the town are protected.

 

The proposed development will not result in the removal of any vegetation, or impact on any other environmentally significant areas, including wetlands, habitats, corridors and open spaces. 

 

ii.   Places, areas or sites identified as being susceptible to land degradation, including contamination, erosion, salinity and landslip, are protected and further degradation is minimised.

 

The site is not identified as being susceptible to land degradation.   

 

iii.  Ecological sustainability is achieved by maintaining and improving biodiversity, water and air quality.

 

The proposed development does not involve the removal of vegetation and will not adversely impact on water or air quality or adversely impact on the biodiversity of the area.

 

iv.  Places of historical and indigenous cultural heritage and social significance are protected, maintained and enhanced.

 

The site is not identified as being in proximity to or is a place of historical, cultural or social significance. 

 

(b) Economic

i.    Business and commercial development shall be located within the Commercial Zone to promote and strengthen the existing central Business District

ii.   The Central Business District (CBD) or inner core of the commercial Zone is intended to contain the more intensive commercial uses. Entertainment facilities and tourist accommodation will also be favoured within and adjacent to the CBD to provide a central focus of activity and promote vitality after office hours.

iii.  Beautification and improved parking facilities will enhance the efficiency, attractions and vitality of the Town CBD.

 

The site is not within proximity to the CBD or located in the Commercial Zone.  The proposed development involves a professional office that is directly associated with the proposed industry use situated on the site.  The size of the office cannot be considered ancillary to the use and is therefore separately defined.  The proposed office will be limited to the proposed use on the site and therefore will not adversely affect the integrity of development in the Commercial Zone.

 

iv.  Tourism will be promoted with significant economic and social benefits to the town as a regional centre with close association with the oil and gas industry and the proximity of the Carnarvon National Park.

 

The site is not located in proximity to Carnarvon National Park or established tourism activities. 

 

v.   Industry, business and employment opportunities are improved and appropriately located to service the community and region, and encourage economic activity within the local area.

 

The proposed development is for an industrial use in the Industrial Zone. The proposed use is compatible with surrounding industrial activities and will contribute to employment opportunities within the local area.

 

 

(c)  Community Well-Being & Lifestyle

 

a.   Convenient access to roads and services is achieved through well located land uses and the efficient use and timely provision of infrastructure such as water, sewerage and roads walkways and cycling facilities.

 

Appropriate infrastructure is available to the site to facilitate the proposed industrial development.  Water and sewerage infrastructure is available for connection to the site to service the proposed development.

 

b.   Infrastructure networks such as road and rail, water cycle and electricity infrastructure are protected from encroachment by sensitive land uses which may adversely affect or limit the normal operation of that infrastructure.

 

The proposed development is not for an infrastructure network.

 

c.   Rural residential and urban residential development occurs in distinct localities that provide a sense of community, amenity, services, and a safe, affordable living environment, whilst maintaining the rural amenity of the Town Area.

 

The proposed development is for an industrial development located in the Industrial Zone and will not adversely affect ongoing orderly residential development.  The proposed accommodation units (15 units) are provided for workers and employees of the industry use on the site.  In addition, the location of the accommodation units is situated adjacent to the Warrego Highway frontage of the site and is distant from the rural residential zone situated opposite the site.  Therefore, the proposed development will not adversely impact on the rural amenity of the Town Area. 

 

d.   The adverse effects from natural and other hazards, including bushfires are minimised.

 

The site is not subject to natural or other hazards including bushfire. 

 

e.   The range of housing types, services and facilities meets the needs of the community and other uses.

 

The proposed development will provide on-site accommodation for employees of Viking Energy, which meets the needs of the employees and is convenient for efficient business practices.

 

f.    Community well being is not compromised by inappropriate development that impacts upon noise levels, traffic volume, lighting levels, local amenity.

 

The proposed development is for an industrial use in the Industrial Zone, situated at the eastern edge of the Roma township. Potentially adverse impacts resulting from activities at the site, including dust and noise emissions, will be managed to minimise the impact of the proposed development on rural residential estate to the north of the site through implementation of the Environmental Management Plan and Dust Management Plan.  Due to the proximity to residential development, hours of operation are limited to 6am to 7pm Monday to Friday and 6am to 1pm on Saturday with no operation on Sundays or Public Holidays.  This will be a condition of development.  

 

Overall Outcomes for the Urban Area Code

The Urban Area Code identifies overall outcomes providing direction about relevant assessment issues.  The overall outcomes for the Urban Area are the purpose of the code and are as follows:

(a) Roma is a focus for a range of business, industrial, tourist, community and recreational activity in the local government area;

 

The proposed development for Industry, Office and Accommodation Units will facilitate further growth of Roma as a focus area for industry within the Local Government area.

 

(b) Business and commercial development is located primarily in the CBD to provide central and accessible services to the local government area;

 

(c)  The residential and heritage character and amenity of the Urban Area is retained;

 

The proposed development is for an industrial use and is located within an industrial area at the east of the Roma township. The proposed development will not adversely impact on residential and heritage character values of the Roma town area.  Appropriate measures will be implemented to minimise adverse impacts on the rural residential area situated to the north of the site.  These measures include an approved Environmental Management Plan and Dust Management Plan and a condition of development restricting the hours of operation of the Industry use on the site. 

 

(d) Safe and convenient access for pedestrians and cyclists is maintained and enhanced;

 

The proposed development is located in an industrial area, with limited pedestrian and cyclist activity. Consequently it will not adversely impact on the safety and convenience of cyclist and pedestrian movements in proximity to the site.

 

(e) Residential (including Rural Residential) development occurs where there is no adverse impact on Good Quality Agricultural Land;

 

(f)   Residential development is buffered from the existing and proposed road and rail corridors to minimise any detrimental impact;

 

(g) Residential development accommodates a range of housing types and allotment sizes, and provides a safe and pleasant living environment, with adequate access to community services and is located in the residential preferred areas shown on the Urban Area Maps in the appendices;

 

(h) The expansion of residential development occurs in areas where it is most cost effective to supply physical infrastructure, such as water, sewerage, roads and electricity;

 

The proposed development involves a residential use that is directly related to the use on the site and will not require significant expansion of Council’s existing infrastructure network.  The proposed Accommodation Units will be located adjacent to the Warrego Highway frontage of the site and will require assessment against the Queensland Development Code 4.4 for noise sensitive receivers. 

 

The proposed units are provided with an existing recreation building and deck that contributes to a safe and pleasant living environment for employees. 

 

(i)   Efficient and equitable access to social infrastructure, such as schools, neighbourhood shopping, community services, public transport services, and parks are provided in residential areas;

 

The site is not located in a residential area and will not adversely impact on access to social infrastructure in residential areas.  

 

(j)   Industrial development is located in the Industrial Zone of the town (see maps in appendices);

 

(k)  Impacts of industrial uses are required to be within acceptable limits and uses are undertaken in sustainable manner consistent with the amenity and character of the area concerned;

 

The proposed development is located in the Industrial Zone and will implement appropriate measures to mitigate potential adverse amenity impacts arising from the development on the Rural Residential area situated opposite the site.  These measures include an Environmental Management Plan, Dust Management Plan for the development and limiting hours of operation to 6am to 7pm Monday to Friday and 6am to 1pm Saturday and no operation on Sundays or Public Holidays.  This will be a condition of development. 

 

(l)   Small scale business, community and emergency services are provided for the needs of the local community;

 

The proposed development is for an industrial use in the Industrial Zone, which will provide employment opportunities for the local community.

 

(m)            All Areas other than the Commercial Zone are protected from shopping centre and other forms of commercial development.

 

The proposed development is not for a shopping centre.  The proposed development includes an office which contains an area that is in excess of the general office that is considered ancillary to the Industry use on the site.  However, the use of the office will be limited to the industry use on the site and no other separate company through conditions of development. 

 

Urban Area Code 

 

The Codes’ relevant Performance Criteria are shown below, in order to more easily permit structured and detailed consideration of relevant issues—

For all the Town Zone

1. Infrastructure

PC 1 Electricity

Premises are provided with a supply of electricity adequate for the activity.

The proposed development will be connected to the reticulated electricity supply and will be a condition of development.

 

PC 2 Water Supply

Premises are provided with an adequate volume and supply of water for the activity.

The proposed development will be connected to the reticulated water supply system. This provision will be included as a condition of development. 

PC 3 Effluent Disposal

To ensure that public health and environmental values are preserved, all premises provide for the treatment and disposal of effluent and other waste water.

On-site sewerage for the treatment of effluent and other waste water will be required as a condition of development.

 

PC 4 Stormwater/Inter-Allotment Drainage

Stormwater is collected and discharged so as to:

(a) protect the stability of buildings or the use adjacent land;

(b) prevent the waterlogging of nearby land; and

(c) protect and maintain environmental values.

Conditions will require that soil erosion and sediment is controlled in accordance with Schedule 6: “Standards for Stormwater Drainage”.

PC 5 Vehicle Access

Vehicle access is provided to a standard appropriate for the use.

Motor vehicle ingress to and egress from the site will be sealed and obtained from Beaumont Drive to the north of the site via three existing gated driveway crossovers (refer Plan No. 37617_POD_REVA)

 

Conditions will require that access is constructed in accordance with Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”.  In addition, conditions of development will require the widening of access driveways to cater for swept paths of heavy vehicles in accordance with Plan No. 1131-DR2 Issue A. 

 

PC 6 Density

The density of residential activities does not impact adversely on the residential amenity of the town.

Not Applicable - The proposed development does not involve dwelling houses.  

PC 7 Parking and Manoeuvring

Vehicle parking and service vehicle provision is adequate for the use whilst ensuring both safe and functional operation for motorists and pedestrians.

The development proposes 40 on-site car parking spaces in accordance with the minimum parking requirements in Schedule 2 – Standards for Roads, Car parking, access and Manoeuvring Areas for the combination of uses proposed at the site.

 

Conditions will require access and manoeuvring areas to be set out in accordance with AS/NZS 28901-2004 Parking Facilities - Off-Street car parking. 

PC 8 Roads

All weather road access is provided between the premises and the existing road network.

Not Applicable – The construction of roads is not proposed by this development. 

PC 9 State Controlled Roads

State Controlled Roads are maintained and enhanced as a link between major centre.  

The site does not have direct access to a State Controlled Road with ingress to and egress from the site restricted to Beaumont Drive.

PC 10 Development Adjacent to State Controlled Roads

Development adjacent to State Controlled Road is located to ensure safe and efficient use of the highway and maintain the integrity of the highway as a commuter link

The site abuts the Warrego Highway to the north but does not obtain access to or from the Warrego Highway. The proposed development is for an extension to an existing industrial use, resulting in limited additional vehicle trips to and from the site, and will not adversely impact the safety or function of the Warrego Highway.

PC 11 Noise Sensitive Developments

Noise sensitive developments (residential, educational and community) must ensure that road traffic noise levels are appropriately managed to achieve acceptable levels of amenity.

The Noise Assessment Report prepared that Noise Mapping Australia states that it is anticipated that the proposed development will exceed ambient noise criteria (46dB(A)) for residences on-site due to extended operation of heavy vehicles on-site.

 

In response to this finding, the report recommends:

 

·    Heavy vehicles operate on-site for short periods (less than 6 minutes per hour); or

·    If it is necessary to operate heavy vehicles for extended periods then the vehicles should be located inside a building or behind a fence/screen positioned between the vehicles and S3 and S4.This fence screen would form an acoustic barrier and should be located in from of residences S3 and S4.

 

The proposed accommodation units are to be constructed in accordance with Queensland Development Code 4.4 which outlines specific criteria for sensitive land uses affected by road traffic noise, being the Warrego Highway.  This will be a condition of development. 

 

PC 12 Development in the Vicinity of Aerodrome

Development

(a) does not adversely affect the operation of the aerodrome;

(b) is designed and located to achieve a suitable standard of amenity for the proposed activity; and

(c) does not restrict the future operational demands of the aerodrome.

The proposed development will be limited to a maximum height of 10 metres above ground level and will not adversely impact on the function of the aerodrome.

PC 13 Development in the Vicinity of

Aerodrome

The development of premises does not cause an obstruction or other potential hazard to aircraft movement associated with the aerodrome by way of:

(a) the physical intrusion of buildings or other

structures into the Obstacle Limitation

Surface;

(b) attracting birds or bats to the area which could cause or contribute to bird strike hazard;

(c) providing very bright lighting or lighting

similar to aerodrome lighting which can distract or confuse pilots;

(d) interfering with navigation or communication facilities;

(e) emissions that may affect pilot visibility or aircraft operations; or

(f) transient intrusions into the aerodromes operational space.

The proposed development is limited to a maximum height of 10 metres above ground level and therefore will not create an obstruction or potential hazard to aircraft movements.

PC 14 Gas and Oil Pipelines

Buildings are located at an appropriate distance from pipelines to ensure community safety and operation of the use is not compromised.

The site is not located within 100 metres of a gas or oil pipeline.

PC 15 Refuse Tips and Effluent Treatment Plants

Premises are located at an appropriate distance from refuse tips and effluent treatment plants to ensure community safety and operation of the uses are not compromised.

The site is not located within 500 metres of any boundary to a refuse tip or effluent treatment plant.

PC 16 Rail Corridors

Development is at an appropriate distance from the rail corridor so as not to prejudice safety, speed or intended role of the existing and proposed rail corridors.

 

The development is for an industrial use in proximity to the rail corridor. The proposed development will not prejudice the safety, speed or intended role of the existing rail corridor and will provide a buffer to sensitive land uses.

PC 17 Noise Attenuation

Developments adjoining the rail corridor are protected from the impact of noise.

The site adjoins a rail corridor however, will not adversely impact on or be impacted by the operation of the rail corridor. 

2. Environment

PC 18 Watercourses

Development ensures the maintenance of riparian areas and water quality including protection from off-site transfer of sediment.

Not Applicable – The site is not located in proximity to watercourses.

PC 19 Protected Areas

Development is undertaken to ensure areas of significant biodiversity and habitat value are protected.

The site is remote from protected areas.

PC 20 Flooding

Premises are designed and located so as:

(a) not to adversely impacted upon by flooding;

(b) to protect life and property; and

(c) not to have an undesirable impact of the extent and magnitude of flooding.  

The site is not identified as being subject to 1 in 100 year flood events.

 

PC 21 Air Emissions

Air emissions from premises do not cause environmental harm or nuisance to adjoining properties or sensitive land uses.

The Air Quality Report prepared by PAE Holmes states that “particulate matter air quality impacts from the Viking Energy site at 69 Beaumont Road, Roma are predicted to be within the EPP (Air) guidelines at all sensitive receptors considering typical, yet conservative, operating conditions”.

 

The proposed development will be required to comply with the Dust Management Plan, which is included as part of this development.

 

PC 22 Noise Emissions

Noise emissions from premises do not cause environmental harm or nuisance to adjoining properties or sensitive land uses.

The Noise Assessment Report prepared that Noise Mapping Australia states that it is anticipated that the proposed development will exceed ambient noise criteria (46dB(A)) for residences on-site due to extended operation of heavy vehicles on-site.

 

In response to this finding, the report recommends:

 

·    Heavy vehicles operate on-site for short periods (less than 6 minutes per hour); or

·    If it is necessary to operate heavy vehicles for extended periods then the vehicles should be located inside a building or behind a fence/screen positioned between the vehicles and S3 and S4.This fence screen would form an acoustic barrier and should be located in from of residences S3 and S4.

 

However, as the site is located opposite rural residential development and the noise levels are exceeded for all times at one of the sensitive receptor locations, the proposed development will adversely impact on the amenity of the sensitive land use.  Therefore, a condition of development will limit the hours of operation of the Industry use to 6am to 7pm Monday to Friday and 6am to 1pm Saturday and will not operation on Sunday or Public Holidays. 

 

The restriction of hours of operation will minimise adverse impacts on the amenity of the rural residential dwellings situated opposite the site. 

PC 23 Water Quality

The standard of effluent and/or stormwater runoff from premises ensures the quality of surface water is suitable for:

(a) the biological integrity of aquatic ecosystems;

(b) recreational use;

(c) supply as drinking water after minimal

treatment;

(d) agricultural use; or industrial use; and

(e) Minimises nuisance or harm to adjoining land owners

Conditions will require that the proposed development meets appropriate water quality standards.

PC 24 Excavation and Filling

Excavation and filling of land ensures:

(a) that both the amenity and safety of users of the site and adjacent land holdings; and

(b) soil erosion is kept to a minimum with remedial works.

The proposed development will require minimal cutting and filling at the site.

 

Conditions will require that filling and retaining walls and/or battens within 1.5 metres of any site boundary do not exceed 1 metre in height and that any filling and excavation is undertaken in accordance with Schedule 8: “Standards for Construction Activity”.

PC 25 Construction Activities

Both erosion control and silt collection measures are undertaken so as to ensure protection of environmental values during construction.

Conditions will require that during construction, soil erosion and sediment is managed in accordance with Schedule 8: “Standards for Construction Activity”.

PC 26 Bushfire Hazard Area

Development maintains the safety of people and property by avoiding areas of High or Medium Bushfire hazard or mitigating the risk through:

(a) the siting of buildings ensuring setbacks from hazardous vegetation are  maximised and elements least susceptible to fire are sited closest to the bushfire hazard; and

(b) the provision of firebreaks to ensure adequate setbacks between Buildings, structures and Hazardous vegetation

The site is not located within a High or Medium Bushfire Hazard Area.

PC 27 Character Buildings

Development adjacent to buildings identified as heritage or character buildings incorporates design features, materials and details that blend with the existing character of the precinct.

Not Applicable – The site is not in proximity to buildings identified as heritage or character buildings.

PC 28 Cultural Heritage

The significance of known places of indigenous and/or cultural heritage value are retained.

 

Not Applicable – The site is not in proximity to known places of indigenous and/or cultural heritage value.

For the Residential Zone

PC 29-36

Not Applicable – The site is not located in the Residential Zone

For the Commercial Zone

PC37-46

Not Applicable – The site is not located in the Commercial Zone

For the Industrial Zone

PC 47 Scale and setbacks

The scale and location of the industrial use on the site should contribute to the amenity of the Zone.

The proposed development will have a total use area of less than 70% of the site area.

 

The proposed workshop and office buildings will be limited to 10.0 metres in height while accommodation buildings will be limited to one storey in height.


The existing chemical and cement storage building is located within 3.0 metres of the western property boundary and the proposed office building is proposed within this setback. The adjoining site to the west is developed for industrial activities and will not be adversely impacted by the proposed setbacks.

 

All industrial activities are located adjacent to the Warrego Highway (southern) boundary of the site in order to create maximum separation from rural residential dwellings to the north of the site.  This is undertaken to reduce potential adverse impacts on the rural residential dwellings situated opposite the site. 

PC 48 Vehicular traffic

Vehicular movements connected with uses in the industrial area ensure that the amenity of the adjacent residential area is not adversely affected.

Vehicle movements to and from the site will utilise the road network that services industrial sites to the east, west and north of the site.

 

Loading and unloading of goods is limited to 6am to 7pm Monday to Friday and 6am to 1pm Saturday with no operation on Sundays or Public Holidays.  This will be a condition of development. 

PC 49 Landscaping

Landscaping on the site:

(a) contributes positively to the built form and

the street; and

(b) reduces the impact of the size and scale

of the buildings.

(c) does not interfere with electricity infrastructure items

A 2 metre wide landscape buffer is proposed at Beaumont Drive and Warrego Highway frontages of the site and the eastern and western boundaries of the site exclusive of vehicle crossovers.  This will be required as a condition of development approval.

PC 50 Amenity

The amenity of residential uses adjacent to the industrial area is protected through appropriate boundary screening.

Not Applicable – The site does not adjoin residential areas.

 

All industrial activities are located adjacent to the Warrego Highway (southern) boundary of the site in order to create maximum separation from rural residential dwellings to the north of the site.  Therefore, minimising any potential adverse impacts on the rural residential dwellings. 

PC 51 Building and Structure Design

The building is designed and orientated to be identifiable from the street.

Viking Energy offices will be located at the western boundary of the site while API offices will be located towards the east of the site. Both offices will be clearly identifiable from Beaumont Drive.

PC 52 Building Appearance.

Buildings are designed and finished to a high quality appearance.

New structures on site will be designed and finished to achieve a high quality appearance.

PC 53 Operating Hours

Development is operated in such a manner that ensures that the local amenity is protected.

The hours of operation will be limited to 6am to 7pm Monday to Friday and 6am to 1pm Saturday with no operation on Sundays or Public Holidays.  The limited hours of operation will be a condition of development to minimise adverse impacts on the residential amenity of rural residential dwellings situated opposite the site.  

PC 54 Delivery of Goods

The loading and unloading of goods occurs at the appropriate times to protect the amenity of the Industrial Area and surrounding areas.

The loading and unloading of goods will be limited to 6am to 7pm Monday to Friday and 6am to 1pm Saturday with no operation on Sundays or Public Holidays.  The limited hours for loading and unloading of goods will be a condition of development to minimise adverse impacts on the residential amenity of rural residential dwellings situated opposite the site. 

 

For Non Industrial Activities located in the Industrial Zone

PC55 Location

Non Industrial activities are located so as:

 

(a)  Not to impact adversely on the function, operation and character of the Industrial Zone; and

(b)   Not to prejudice the consolidation of like non-Industrial activities in other more appropriate areas.

Non-industrial activities are limited to accommodation units for staff of Viking Energy and API and the office for Viking Energy.  The uses are directly associated with the Industry use on the site and conditions of development will limit the use of these uses. 

 

The limited operating hours are in accord with maintaining the amenity of the associated residential component of the use.

 

Therefore, the proposed development will not prejudice the consolidation of industrial uses in the Industrial Zone. 

E. For the Open Space and Recreation Zone

PC56-62

Not Applicable – The proposed development is not located in the Open Space and Recreation Zone.

F. For the Rural Residential Zone

PC63-64

Not Applicable – The proposed development is not located in the Rural Residential Zone.

G. For the Special Uses Zone

PC65-67

Not Applicable – The proposed development is not located in the Special Uses Zone.

H. Specific Land Uses

PC68-83

Not Applicable – The proposed development is not for an identified Specific Land Use.

 

4.0 Other assessment issues

Submissions

Nineteen properly made submissions were received by Council during the public notification period. The names and addresses of the properly made submitters are listed below:

1.   D. Horrigan – 4 Roslyn Drive, Timbury Hills (PO Box 1442, Roma) Qld 4455

2.   Mark and Kathy Wiedman – 94 Beaumont Drive, Roma Qld 4455

3.   Allan S Dingwall – 66 Beaumont Drive, Roma Qld 4455

4.   S.B & S.M Williamson – 37 Roslyn Drive, Roma Qld 4455

5.   Leora D. Cooper & Owen Cooper – 98 Roslyn Drive, Roma Qld 4455

6.   Lloyd West – 54 Beaumont Drive, Roma Qld 4455

7.   Renee & Rodney Waugh – 5 Roslyn Drive, Roma Qld 4455

8.   M. Thornthwaite – 62 Roslyn Drive, Roma Qld 4455

9.   D. Wells – 62 Roslyn Drive, Roma Qld 4455

10. Peter & Helen Wells – 34 Roslyn Drive, Roma Qld 4455

11. David Laverty & Julie Laverty – 30 Creek Street, Roma Qld 4455

12. Jayde Laverty & Jake Murray – 166 Roslyn Drive, Roma Qld 4455

13. Peta Laverty – 166 Roslyn Drive, Roma Qld 4455

14. Dayle Little – 181 East George Street, Roma Qld 4455

15. T. Britten – 202 East Miscamble Street, Roma Qld 4455

16. Tony Swinton – 32 Clayton Road, Roma Qld 4455

17. Chris Bereyne – 101 Clayton Road, Roma Qld 4455

18. L. & C. Beling – 101 Clayton Road, Roma Qld 4455

19. Troy Belry - 119 Clayton Road, Roma Qld 4455

 

An additional submission from the Timbury Hills Residents was received by Council outside the advertising period (23 June 2011), however the issues addressed in this submission align with those raised in the 19 properly made submissions.

 

The table below details the specific issues addressed by the submitters and a considered response to each issue is provided:

Issue

Response

Against the Proposal

Development will increase heavy vehicle traffic in proximity to rural residential dwellings.

The number of properties that obtain direct access to Beaumont Drive is limited and it is therefore considered that significant conflict between private and industrial vehicles will be minimal.

 

The Noise Assessment Report prepared by Noise Mapping Australia has indicated that the noise impacts of heavy vehicle movements to and from the site will be within normal range for residential uses. The proposed development will be required to demonstrate compliance with Australian noise standards.

 

Nuisance resulting from dust, light and noise will be mitigated through site management plans, the conditions of development for Environmentally Relevant Activities and limiting hours of operation and loading and unloading of goods to 6am to 7pm Monday to Friday and 6am to 1pm Saturday with no operation on Sundays or Public Holidays.  The limited hours of operation will be a condition of development and will minimise adverse impacts on the residential amenity of rural residential dwellings situated opposite the site. 

 

The increase hours of operation will result in worsening of noise, dust and fume emissions.

A Dust Management Plan will be implemented as a condition of development. The plan addresses the main sources of dust emissions from the site, which are the pneumatic transfer and mixing of cement, dust generated from vehicle movement and wind erosion of dust from exposed surfaces.

 

The hours of operation will be limited to 6am to 7pm Monday to Friday and 6am to 1pm Saturday with no operation on Sundays or Public Holidays.  The limited hours of operation will be a condition of development and together with implementation of the Dust Management Plan will minimise adverse impacts on the residential amenity of rural residential dwellings situated opposite the site. 

 

Beaumont Road not sufficient standard to accommodate heavy vehicles and road trains on a regular basis

Two of the three vehicle crossovers to Beaumont Drive will be widened and upgraded as part of the proposed development, so that heavy vehicles will not manoeuvre on the gravel or grass swale areas at the front of the site. These upgrades will reduce dust emissions relating to the proposed use.

 

It is otherwise considered an unreasonable imposition on the applicants to provide a full upgrade of Beaumont Drive, given that the use is currently operating at the site, a number of industrial uses currently lawfully operate in the area and the number of properties obtaining direct access to Beaumont Drive is limited. 

 

Development will adversely impact on property values of nearby rural residential land

The impact of the proposed development on the value of surrounding rural residential areas is not a planning consideration. Nevertheless, the aspects of the proposed development that are likely to impact on property values, including vehicle traffic, noise and dust emissions; have been addressed through specialist consultant reporting and suitable conditions will be imposed to limit adverse impact to the amenity of the surrounding rural residential area.

 

 

The recommendations of the Noise Impact Report prepared by Noise Mapping Australia and Air Quality Assessment Report prepared by PAE Holmes will be adopted as requirements of development, partly in response to the above submissions.

 

Additional Approvals

Subsequent approvals for Plan Sealing, Building Works and Operational Works will be required. 

The Department of Transport and Main Roads has provided a letter of response dated 28 September 2010.  This letter includes conditions, which will need to be included as part of any approval. 

Consultation (internal/external):

External consultation with Department of Transport and Main Roads as a Concurrence Agency has been undertaken as required under SPA. 

 

Engineering and environmental health comment has been sought internally.

 

Risk Assessment (Legal, Financial, Political etc.):

The applicant has appeal rights under SPA against any decision of Council

Policy Implications:

The application generally accords with the Policy position of the Roma Town Planning Scheme 2006.

Financial Resource Implications:

Any conditions imposed will be at the cost of the applicant.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.1(a) Regulate and control development in a consistent and responsible manner that enhances the lifestyle of our community whilst promoting sustainable development.

Supporting Documentation:

1View

Development Plans

D11/21470

2View

Dust Management Plan

D11/21489

3View

Environmental Plan

D11/22197

4View

Stormwater Plan

D11/22196

5View

Department Transport and Main Roads Concurrence Agency Conditions

D11/22198

 

Report authorised by:

Paul Bawden, Chief Executive Officer


Attachment 1

Development Plans

 

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Dust Management Plan

 

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Environmental Plan

 

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Stormwater Plan

 

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Stormwater Plan

 

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Stormwater Plan

 

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Stormwater Plan

 

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Stormwater Plan

 

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Stormwater Plan

 

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Stormwater Plan

 

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Stormwater Plan

 

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Stormwater Plan

 

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Stormwater Plan

 

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Stormwater Plan

 

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Stormwater Plan

 

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Stormwater Plan

 

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Department Transport and Main Roads Concurrence Agency Conditions

 

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Maranoa Regional Council

    

General Meeting -  24 August 2011

Officer Report

Meeting: General  24 August 2011

Date: 15 August 2011

Item Number: 14.2

File Number: D11/23135

 

Subject Heading:                     Stock yards located at Injune

Classification:                                  Open Access  

Name of Applicant:                         Kay Crosby

Location:                                           Roma

Author & Officer’s Title:                 Kay Crosby, Manager Environmental Health

 

 

Executive Summary: 

It has recently been brought to Council’s attention that the yards at Injune owned by Council are constantly used as a ‘transit’ centre for the movement of stock, and that such movement is not meeting legislative requirements in accordance with the National Livestock Identification System.

 

 

Officer’s Recommendation: 

1.   That Council implement a secure system for the use of the Injune stock yards.

2.   Applicable fees to be imposed on all users of the facility.

3.   All stock owners that utilise the facility must be authorised by Council for the use of this facility.

4.   It is the responsibility of the stock owner/s to implement the requirements of the National Livestock Identification System (NLIS) regarding the movement of stock into and out of this facility.

5.   A record of all use to be captured on Council’s database for ease of inspection by an authorised officer.

 

Body of Report:

The Injune yards located on the south eastern side of the town was originally a saleyard owned and operated by Bungil Shire Council.  When the selling operation closed, Bungil Shire Council maintained the yards for sport and community use. 

Such facility is useful for stock route, commercial stock transport, landholders and community organisations to unload and or load stock on a regular basis.

 

This complex, as with others under Council’s jurisdiction, is registered in accordance with the National Livestock Identification System and as such has its own ‘Property Identification Code – PIC’.

 

The NLIS enables the Australian cattle industry to trace all movements of cattle throughout their lives so that any disease or meat contamination incident can be traced back to the source and successfully managed or controlled.  NLIS provides for practical disease management, and our disease management history and clean product helps Australia to access international markets and rapidly adjust when these markets fluctuate. In Queensland, saleyard and stock transit facility owner/operators are legally bound by the Stock Act 1915 to ensure movements are recorded in the national database.

 

Under the Stock Identification Regulation 2005, Section 70 states that: If the relevant place of destination is a stock transit facility and the cattle leave the relevant place of destination, the responsible person must, within 48 hours after the cattle leave the relevant place of destination, give the NLIS administration notice of all the following information:-

 

a)   Any PIC of the place of departure for the cattle

b)   Any PIC of the relevant place of destination;

c)   How many cattle were received;

d)   The serial number of any relevant waybill

 

To clarify:

A Stock Transit Facility is –

a)   A spelling facility for stock; or

b)   A yard used as a dip for travelling stock; or

c)   Another facility used for drafting, weighing, reconsigning or transhipping of designated stock

 

Facilities across the region are used to hold sporting events such as campdrafts, team penning and rodeos, the use of the “Sighted Cattle upload” reporting based system developed by the NLIS may be relevant.  This system allows the presence of animals of interest seen on a given date at temporary locations, like shows or sporting events, to be recorded on the PIC without having to record a transfer of the cattle to and from a PIC of residence.

 

To record sighted cattle you need:

a)   NLISID or RFID numbers of the cattle sighted

b)   PIC where the cattle were sighted

c)   Date the cattle were sighted

d)   NVD/Waybill number

e)   Comments

 

As the owner of the facility, it is Council’s responsibility to ensure details of the sighted cattle are notified to the NLIS database for sporting events held.  Council is able to delegate, in the hire agreement of the facility, that the sporting organisation running the event provides the above information to the database.

 

Therefore it is Council’s responsibility to record movements of stock through the Injune yard facility – ‘Stock Transit Centre’ and is viewed as posing a threat to the tracing of stock disease and residue which in turn jeopardises the domestic and overseas cattle market. 

 

At this time Council is viewed as being in breach of the applicable legislation, and therefore must undertake remedial action to ensure that all stock movement complies.  

 

To assist in this matter, Council need to consider the above processes that are required to meet the legislative requirements, with the most reasonable and practical process being to lock the facility with users being the responsible persons to implement actions to meet the NLIS process.

 

Consultation (internal/external):

Melissa Gaschk – Biosecurity Inspector DEEDI Roma

Ivan Gillies – Local Laws Officer

Risk Assessment (Legal, Financial, Political etc.):

Should Council not implement any action to eliminate the current non compliance, DEEDI may issue Council with a show cause notice, and should an issue arise that includes cattle and or stock that have used this facility, the implications are extensive.

Policy Implications:

Current practices undertaken at this facility are not meeting Council’s own policy and or the State policy.

Financial Resource Implications:

Should an issue arise from stock movement linking the Injune yards, considerable financial burden to the organisation and management committee

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.4(a) To administer Council’s regulatory function in relation to our natural environment in the interests of protection
and responsible management that enhances the rural industry.

Supporting Documentation:

Nil

Report authorised by:

Robert Hayward, Director Planning & Environment


Maranoa Regional Council

    

General Meeting -  24 August 2011

Officer Report

Meeting: General  24 August 2011

Date: 18 August 2011

Item Number: 14.3

File Number: D11/23582

 

Subject Heading:                     Wild Dog Levy

Classification:                                  Open Access  

Name of Applicant:                         Not Applicable

Location:                                           Not Applicable

Author & Officer’s Title:                 Kay Crosby, Manager Environmental Health

 

 

Executive Summary: 

A report was put to Council at the General Meeting of 27/07/11 to consider a recommendation on the Wild Dog Levy put forward by the Maranoa Regional Wild Dog Advisory Group.  At that meeting Council determined that the matter be further discussed at a workshop on 3 August 2011.

 

 

Officer’s Recommendation: 

That the recommendation put forward by the Maranoa Regional Wild Dog Advisory Group to vary the form of the wild dog levy be considered as part of the 2012/2013 budget deliberations.

 

And

 

Composition of the wild dog levy be more fully detailed on the 2011/2012 rates notice.

 

 

Body of Report:

Council discussed the matter at the workshop on 03/08/11 determining that the rates notices for 2011/2012 can be varied to allow for a change in description of the levy.

 

However a further review of the properties contributing toward the levy be undertaken as part of the 2012/2013 budget.

Consultation (internal/external):

Councillors

Maranoa Regional Wild Dog Advisory Group

Rural rate payers

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.4(a) To administer Council’s regulatory function in relation to our natural environment in the interests of protection
and responsible management that enhances the rural industry.

Supporting Documentation:

Nil

Report authorised by:

Paul Bawden, Chief Executive Officer  


Maranoa Regional Council

    

General Meeting -  24 August 2011

Status Report

Meeting: General  24 August 2011

Date: 15 August 2011

Item Number: 15.1

File Number: D11/23133

 

SUBJECT HEADING:                     Project Performance Report

Classification:                                  Open Access 

Report compiled by:                       Tanya Mansfield, Manager Performance and Planning

 

Month & Year of Report:                July 2011

Name of Department:                     All Departments

 

 

Executive Summary: 

This monthly project performance report is presented to Council to provide a snapshot of the organisation's performance in delivering projects identified in the Operational Plan, by Council resolution or through a continual improvement process.

 

 

Officer’s Recommendation:

That Council receive and note the Officer’s report as presented.

 

 

The Project Performance Report is delivered monthly and assesses the organisation’s cumulative progress towards delivering projects. 

 

The report utilises a “traffic light” scoring tool so that progress can be seen at a glance and compared across each month.  A definition for each colour used in the traffic light scoring system can be found in the legend at the end of the report.

 

This report includes both ongoing projects, and projects that are planned to commence.  For projects and annual activities that are not yet commenced, the “traffic light” will show as clear. 

 

Supporting Documentation:

1View

Project Performance Report

d11/23153

 

Report authorised by:

Paul Bawden, Chief Executive Officer

  


Attachment 1

Project Performance Report

 

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Maranoa Regional Council

    

General Meeting -  24 August 2011

Status Report

Meeting: General  24 August 2011

Date: 15 August 2011

Item Number: 16.1

File Number: D11/23072

 

SUBJECT HEADING:                     Community Development Report

Classification:                                  Open Access 

Report compiled by:                       Tanya Mansfield, Manager Performance and Planning

 

Month & Year of Report:                Performance Report for July 2011

Name of Department:                     Community Services Department

 

 

Executive Summary: 

This monthly report is presented to Council to provide a statistical summary of the organisation’s performance in delivering community development services.

 

 

Officer’s Recommendation:

That Council receive and note the Officer’s report as presented.

 

 

This performance report provides information and statistics on five key areas being library circulation, visitation to art galleries, Queensland Government Agent services, non-financial community assistance and community engagement activities.

 

Supporting Documentation:

1View

Community Development Performance Data

D11/23070

 

Report authorised by:

Tony Klein, Director of Community Services

  


Attachment 1

Community Development Performance Data

 

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Maranoa Regional Council

    

General Meeting -  24 August 2011

Status Report

Meeting: General  24 August 2011

Date: 15 August 2011

Item Number: 16.2

File Number: D11/23095

 

SUBJECT HEADING:                     Social Development Report

Classification:                                  Open Access 

Report compiled by:                       Tanya Mansfield, Manager Performance and Planning

 

Month & Year of Report:                Performance Report July 2011

Name of Department:                     Community Services Department

 

 

Executive Summary: 

This monthly report is presented to Council to provide a statistical summary of the organisation’s performance in delivering social development services.

 

 

Officer’s Recommendation:

That Council receive and note the Officer’s report as presented.

 

 

This performance report provides information on client assistance contacts in six service areas being Regional Housing, Employability, Maruma-Li Mari, Community Support Service, Family Support Service and Community Care.

 

 

Supporting Documentation:

1View

Social Services Performance Information

D11/23093

 

Report authorised by:

Tony Klein, Director of Community Services

  


Attachment 1

Social Services Performance Information

 

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Maranoa Regional Council

    

General Meeting -  24 August 2011

Status Report

Meeting: General  24 August 2011

Date: 15 August 2011

Item Number: 17.1

File Number: D11/23114

 

SUBJECT HEADING:                     Corporate Governance Report

Classification:                                  Open Access 

Report compiled by:                       Tanya Mansfield, Manager Performance and Planning

 

Month & Year of Report:                Performance Report July 2011

Name of Department:                     Corporate Services and Human Resource Management

 

 

Executive Summary: 

This monthly report is presented to Council to provide a summary of the organisation’s performance in the Corporate Services and Human Resource Management areas.

 

 

Officer’s Recommendation:

That Council receive and note the Officer’s report as presented.

 

 

Corporate Governance is the set of processes, policies and laws affecting the way the organisation is administered.  Council has statutory obligations under the Local Government Act 2009 and other State and Federal Legislation which requires Council to report its performance in regards to certain matters.  Other administrative information has been included in this report for Council’s information.

 

Supporting Documentation:

1View

Corporate Goverance Report

D11/23446

 

Report authorised by:

Matthew McGoldrick, Director of Corporate Services

Paul Bawden, Chief Executive Officer

  


Attachment 1

Corporate Goverance Report

 

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Maranoa Regional Council

    

General Meeting -  24 August 2011

Status Report

Meeting: General  24 August 2011

Date: 16 August 2011

Item Number: 17.2

File Number: D11/23208

 

SUBJECT HEADING:                     Financial Sustainability Report for the month ending 31 July 2011

Classification:                                  Open Access 

Report compiled by:                       Karen Searle, Financial Services & Rates Coordinator

 

Month & Year of Report:                August 2011

Name of Department:                     Corporate Services

 

 

Executive Summary: 

The Financial Sustainability Report for the month of July 2011 is presented for Council’s consideration.  Each month, year to date financial statements are prepared in order to monitor actual performance against the latest adopted budget.

 

 

Officer’s Recommendation:

That the Progressive Financial Statements of Account for the month of July 2011 as included in the Financial Sustainability Report be received subject to audit..

 

 

Summary of Financial Position

Overall Council has experienced a net profit of $9,721,255 for the period ending 31 July 2011. 

Income                                                          Expenses

Total Revenue $16,067,494                        Total expenses of $6,346,238 

Operating Revenue $15,328,585                          

Capital Revenue      $738,909

 

Borrowings per Assessment

Value of borrowings per assessable property in the Council area is $1,560.

 

YTD vs Full Year Capital Expenditure 

Capital works program $1,744,111 of $42,914,446.

 

Cash at Bank

Balance of Cash at Bank as at 31 July 2011 is $40,969,295.

 

 


 

SUSTAINABILITY RATIOS

 

In preparation for the implementation of the new Local Government (Finance, Plans and Reporting) Regulation 2010, performance against the DIP sustainability financial ratios has been provided.

 

These ratios are designed to provide an indication of the performance of Council

against key financial sustainability criteria which must be met to ensure the prudent

management of financial risks.  This information must also be reported in Council’s Annual Report.

DI

Department Infrastructure and Planning Sustainability Ratios

Ratio

 

Description

Formula

YTD

Actual

Result

Benchmark

 

Within

Limits?

 

Financial Capital Indicators

Working capital ratio

 

Measures the extent to which

Council has liquid assets

available to meet short term

financial obligations Current Liabilities

 

Current Assets


Current Liabilities

8.18%

 

>1

Yes

Operating Surplus

ratio

 

This is an indicator of the extent

to which revenues raised cover

operational expenses only or are

available for capital funding

purposes

 

Net Operating Surplus


Total Operating

Revenue

 

0.64%

0-110%

Yes

Net Financial

Liabilities ratio

 

This is an indicator of the extent

to which the net financial

liabilities of Council can be

serviced by its operating

revenues.

 

A ratio < 60% indicates Council

has the capacity to increase its

loan borrowings.

 

Total Liabilities less

Current Assets


Total Operating

Revenue

 

-6.19%

<=60%

Yes

Interest coverage ratio

 

This ratio indicates the extent to

which Council's operating

revenues are committed to

interest expenses

 

Net interest expense on debt service


Total Operating

Revenue

 

0.0%

0-10%

Yes

 

Comment on Ratios

All ratios, are within the acceptable range.

 

 

 

 

Comment on Financial Reports

 

Income Statement

Council’s operating position at the end of July is an operating profit of $9,721,255 (including depreciation expense of $0) compared to a yearly proposed budgeted operating surplus of $788,499.  

 

Loan Borrowings

The QTC Loan balance at the end of the period is $11,514,408, based on the latest number of assessments issued - 7383, the borrowing per assessment is $1,560.

 

Rates Information

 

ARREARS - RATES DEBTORS

CATEGORY DEFINITION

This category examines the level of rates arrears owing to Council.  

KEY RESULT 1

Total Rates Outstanding as Percentage of Issues

 

KEY RESULT 2

Rates Outstanding – Timeframes

RATES BALANCES AS AT 30 JUNE 2011

RATES BALANCES AS AT 31 July 11

 

1st Levy

249,196.15

 

 

2nd Levy

797,078.15

 

 

Supp. Levies

 

253,872.02

 

1 Year Arrears

 

 

 

2 Year Arrears

 

 

 

3 Year Arrears

 

 

 

4 Year Arrears

 

 

 

5 Year Arrears

 

 

 

5+ Years Arrears

 

 

 

Arrears

436,636,68

1,302,130.77

 

Interest

75,764.39

11.87

 

Unalloc Rec

-144,697.55

 

 

Total

1,413,977.82

1,556,014.66

INFLUENCING FACTORS

 

 

COMMENTS

Total rates outstanding as at 31 July  2011 is $1,556,014.66 which includes rates in credit of $0.00. 

 

 


 

RATES - Transactions Processed

CATEGORY DEFINITION

This category examines the rates queries processed by Rates staff. 

KEY RESULT 1

Transactions Processed

 

Change of

Address

Rate

Searches

Change of

Ownership

Supplementary

Levies

TOTAL 2010/11

254

387

507

83

July

0

23

37

29

August

 

 

 

 

September

 

 

 

 

October

 

 

 

 

November

 

 

 

 

December

 

 

 

 

January

 

 

 

 

February

 

 

 

 

March

 

 

 

 

April

 

 

 

 

May

 

 

 

 

June

 

 

 

 

Total

0

23

37

29

INFLUENCING FACTORS

The issue of rates notices influences the change of address.

 

 

 

 

COMMENTS

The average monthly change of address is 21, July  is below average with 0, due to the Name and Address Register in Authority.
The average monthly rate searches is 32, with July  being below  average with 23.

The average monthly change of ownership is 42,with July being below average with 37

The average monthly supplementary levies is 7, with July  being above average with 29.

 

 

RATES – Queries Process

CATEGORY DEFINITION

This category examines the number and type of complaints received about rates and charges levied by Council 

KEY RESULT 1

Rating Queries

 

Jul

Aug

Sep

Oct.

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Water

 

 

 

 

 

 

 

 

 

 

 

 

Sewerage

 

 

 

 

 

 

 

 

 

 

 

 

Garbage

 

 

 

 

 

 

 

 

 

 

 

 

General Rate Charges

 

 

 

 

 

 

 

 

 

 

 

 

Wild Dog Charges

 

 

 

 

 

 

 

 

 

 

 

 

Addressing

 

 

 

 

 

 

 

 

 

 

 

 

Pensioner

 

 

 

 

 

 

 

 

 

 

 

 

Excess Water

 

 

 

 

 

 

 

 

 

 

 

 

Fire Levy

 

 

 

 

 

 

 

 

 

 

 

 

Owner Details

 

 

 

 

 

 

 

 

 

 

 

 

Trade Waste

 

 

 

 

 

 

 

 

 

 

 

 

Categories

 

 

 

 

 

 

 

 

 

 

 

 

Missed Discount

 

 

 

 

 

 

 

 

 

 

 

 

Payment/Refund

 

 

 

 

 

 

 

 

 

 

 

 

Water Meter Investigations

 

 

 

 

 

 

 

 

 

 

 

 

Printers

 

 

 

 

 

 

 

 

 

 

 

 

Area

 

 

 

 

 

 

 

 

 

 

 

 

Other

5

 

 

 

 

 

 

 

 

 

 

 

Total

5

 

 

 

 

 

 

 

 

 

 

 

INFLUENCING FACTORS

Issue of Rates Notices results in the majority of queries.  Historically there are more queries relating to the first levy as this is the levy with the most changes from the new adopted budget.

 

 

 

COMMENTS

Section

Notes

Other

There have been several ratepayers enquiring as to why they have not received their rate notices.  They were advised this was either due to a split valuation or an amalgamation.  Staff are currently working through the backlog of splits and amalgamations and issuing Supplementary Rate Notices as soon as practicable. 

 

 

 

 

 

 

 

 

 

 

 


DEBTORS

 

 

The 90 day balance report is unavailable at time of report.  The outstanding balance at 30 June 2011 was $1,117,386.87

 

90-Day Debtors Accounts

As at 31 July 11

Saleyards

Quarry

General

Bassett Park

Child Care

MRV

Library

Gas

Rent

Total

 

 

Supporting Documentation:

1View

Authority Financial - Hierarchy July 11 - includes posting year - to be used until GL rolled into 2012

D11/23513

2View

Income & Expense Statement - as at 31 July

D11/22917

3View

Income Statement July 2011

D11/22960

4View

Balance Sheet July 2011

D11/22959

5View

Expenditure and Revenue Graphs - 31 July 2011

D11/22999

6View

Cash at Bank Graph 31-July-2011

D11/22919

 

Report authorised by:

Belinda Hayward, Financial Accountant

Matthew McGoldrick, Director of Corporate Services

  


Attachment 1

Authority Financial - Hierarchy July 11 - includes posting year - to be used until GL rolled into 2012

 

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Attachment 2

Income & Expense Statement - as at 31 July

 

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Attachment 3

Income Statement July 2011

 

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Attachment 4

Balance Sheet July 2011

 

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Attachment 5

Expenditure and Revenue Graphs - 31 July 2011

 

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Attachment 6

Cash at Bank Graph 31-July-2011

 

 

 


Maranoa Regional Council

    

General Meeting -  24 August 2011

Status Report

Meeting: General  24 August 2011

Date: 17 August 2011

Item Number: 18.1

File Number: D11/23282

 

SUBJECT HEADING:                     Asset Management Report

Classification:                                  Open Access 

Report compiled by:                       Tanya Mansfield, Manager Performance and Planning

 

Month & Year of Report:                July 2011

Name of Department:                     Operations

 

 

Executive Summary: 

Asset Management is a systematic process of effectively maintaining, upgrading and operating assets.  Council’s assets include its road network, water, sewerage infrastructure and parks and gardens.  This monthly report is presented to Council to provide a summary of the organisation’s performance in the Asset Management area.

 

 

Officer’s Recommendation:

That Council receive and note the Officer’s report as presented.

 

 

The Asset Management Report for the month of July 2011 is attached for Council’s information.  This month’s report only includes water and sewerage data as other information was not available at the time of compiling this report.

 

Supporting Documentation:

1View

Asset Management Report

D11/23280

 

Report authorised by:

Stephen Mow, Acting Director, Operations

Paul Bawden, Chief Executive Officer

  


Attachment 1

Asset Management Report

 

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Maranoa Regional Council

    

General Meeting -  24 August 2011

Status Report

Meeting: General  24 August 2011

Date: 15 August 2011

Item Number: 19.1

File Number: D11/23060

 

SUBJECT HEADING:                     Planning, Building and Environment Report

Classification:                                  Open Access 

Report compiled by:                       Tanya Mansfield, Manager Performance and Planning

 

Month & Year of Report:                July 2011

Name of Department:                     Planning and Environment

 

 

Executive Summary: 

This monthly report is presented to Council to provide a summary of the organisation’s performance in the Planning, Building, Environment, Animal Management and Rural Services areas.

 

 

Officer’s Recommendation:

That Council receive and note the Officer’s report as presented.

 

 

Council has statutory obligations under the Local Government Act and other State and Federal legislation which requires Council to report its performance in regard to certain matters.  Other administrative information has been included in this report for Council’s information.

 

Supporting Documentation:

1View

Building, Planning and Environment July 2011

d11/23062

 

Report authorised by:

Robert Hayward, Director Planning & Environment

  


Attachment 1

Building, Planning and Environment July 2011

 

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