Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Surat Administration Centre on 24 August 2011 commencing at 9.40AM

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. T G Hartley, Cr. J P Bartels, Cr. J L Chambers, Cr. R J Denton, Cr. W M Newman, Cr. M L Price, Cr. W S Wason, Cr. J S Watson,  Chief Executive Officer – Paul Bawden, Director Community Services – Tony Klein, Director Corporate Services – Matthew McGoldrick, Director Planning & Environment – Rob Hayward, Acting Director Operations – Stephen Mow, , Planning & Environment Support Officer – Jessica Reiser, Corporate Communications Officer – Jane Frith and Kelly Rogers Minutes Officer in attendance.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.40AM.

 

APOLOGIES   

 

There were no apologies for the meeting.

 

Confirmation of Minutes

 

Cr. Bartels left the Chambers at 9.40am

Cr. Bartels entered the Chambers at 9.42AM

 

Resolution No. GM.297.11

Moved Cr Denton                                                          Seconded Cr Price  

 

That the minutes of the General Meeting (14-10.08.11) held on 10 August 2011 be confirmed.

 

CARRIED                                                                                                                      9/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Executive Services

 

Item Number:                                   10.1

File Number: D11/22394

Subject Heading:                          2012 Annual Show Holidays

Author and Officer’s Title:                Donald  Wells, Manager Human Resources

 

Executive Summary: 

The Honourable Cameron Dick MP, Attorney-General and Minister for Industrial Relations as Minister responsible for the administration of the Holidays Act 1983 has requested in writing (see attached letter) if Maranoa Regional Council, through written request by the Chief Executive Officer, wish to nominated one or more special holidays within the district for the annual agricultural, horticultural or industrial show or other event.

 

Resolution No. GM.298.11

Moved Cr Chambers                                                     Seconded Cr Watson  

That Council supports application to Minister for Industrial Relations for the Special Holidays:-

 

Roma Annual Show Holiday - Friday May 11th 2012;

 

And,

 

Mitchell Annual Show Holiday - Tuesday 15th May 2012.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Human Resources

 

 

Item Number:                                   10.2

File Number: D11/23180

Subject Heading:                          2010/2011 Operational Plan Final Quarterly      Review

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

 

Executive Summary: 

The 2010/11 Operational Plan sets out the most significant projects and initiatives that Council decided to pursue this financial year towards achieving the long term objectives in the Corporate Plan 2009-2013.

 

Regular monitoring of progress against this Operational Plan is an important element of Council’s governance process and is also a requirement of the Local Government Act 2009. 

 

The attached report on progress to 30th June 2011 is presented for Council’s consideration.  An update on activities identified in the Operational Plan has been undertaken and explanations provided.

 

 

 

 

Resolution No. GM.299.11

Moved Cr Hartley                                                          Seconded Cr Newman  

That the final quarterly report on the activities to achieve the goals and strategies outlined in the 2010/11 Operational Plan be received and noted as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Performance and Planning

 

 

Community Services

 

Item Number:                                   11.1

File Number: D11/22589

Subject Heading:                          Monthly Statistical Report for Economic & Tourism Unit, July 2011

Author and Officer’s Title:                Ed Sims, Manager Organisational Performance

 

Executive Summary:

This report provides council with a summary of the performance of the Economic Development and Tourism Unit against key performance indicators for July 2011 compared with June 2011. 

 

 

Resolution No. GM.300.11

Moved Cr Watson                                                         Seconded Cr Price  

That the Economic and Tourism Development Report for the month of July 2011 be received and noted.  

 

CARRIED                                                                                                                      9/0

 

 

 

Item Number:                                   11.2

File Number: D11/23702

Subject Heading:                          Maranoa Retirement Village Auxiliary Sub-      Committee Proposal Options

Location:                                          Mitchell

Applicant:                                         Maranoa Retirement Village Auxiliary Sub-Committee

Author and Officer’s Title:                Tony Klein, Director of Community Services

 

Executive Summary: 

The Maranoa Retirement Village (MRV) Auxiliary Sub-Committee requests Council’s consideration of two options for the delivery of residential aged care in Mitchell if Regional Development Australia Fund (RDAF) funding is not secured in round 1 of the program.

 

 

 

 

 

 

 

 

Resolution No.

Moved Cr Wason                                                          Seconded Cr Denton  

That Council:-

 

  1. Confirm with the Maranoa Retirement Village Auxiliary Sub-Committee (MRVAS-C) that it has been progressing investigations into the methodology of undertaking the survey as outlined in Option 1 of their proposal of 17 August 2011 and in accordance with the resolution (GM.263.11) of 13 July 2011.

 

  1. Defer consideration of Option 2 pending the receipt of:-

 

    1. Fuller submission from MRVAS-C addressing the proposal in terms of:

                                          i.    Governance model including the entity to operate the facility, its existing/proposed legal status, office bearers, resources, model to manage the facility and provision of reporting.

                                        ii.    Delivery model in terms of the location and character of the future Village i.e. whether it is the current or new facility at the present site or a co-location at Mitchell Hospital.

                                       iii.    Operational model to include relationship of MRVAS-C to the provider of services and any major changes to the level of service/operations of the existing facility.

                                       iv.    Financial model to provide details over at least five years on the viability of the operation and whether it can meet operational, maintenance, capital and any borrowing liabilities.

                                         v.    Timetable to establish the overall model.

                                       vi.    Commitments sought from Council that include period and level of operational and capital support.

                                      vii.    Accountability for the bed licenses to include approach to any transfer out of the area or in the event that the operation was to be terminated.

 

    1. Report from Officers to the next practicable Council Meeting following the receipt and assessment of the submission from MRVAS-C together with other relevant information to assist Council in its considerations.

 

 

NO VOTE TAKEN                                                                                                         

 

 

 

 

Subject Heading:  suspension of standing orders

Council adjourned the meeting at 10.01am

 

Subject Heading:  resumption of standing orders

Council resumed the meeting at 10.33am

 

 


 

Discussion:

Discussions again commenced in relation to the MRV sub committee Auxiliary proposal. An amendment to the motion was put forward, accepted by the Mover & Seconder, and then voted on.

 

Resolution No. GM.301.11

Moved Cr Wason                                                          Seconded Cr Denton

That Council:-

 

  1. Confirm with the Maranoa Retirement Village Auxiliary Sub-Committee (MRVAS-C) that it has been progressing investigations into the methodology of undertaking the survey as outlined in Option 1 of their proposal of 17 August 2011 and will undertake the survey as soon as possible and in accordance with the resolution (GM.263.11) of 13 July 2011.

 

  1. Defer consideration of Option 2 pending the receipt of :-

 

    1. Fuller submission from MRVAS-C addressing the proposal in terms of:

                                          i.    Governance model including the entity to operate the facility, its existing/proposed legal status, office bearers, resources, model to manage the facility and provision of reporting.

                                        ii.    Delivery model in terms of the location and character of the future Village i.e. whether it is the current or new facility at the present site or a co-location at Mitchell Hospital.

                                       iii.    Operational model to include relationship of MRVAS-C to the provider of services and any major changes to the level of service/operations of the existing facility.

                                       iv.    Financial model to provide details over at least five years on the viability of the operation and whether it can meet operational, maintenance, capital and any borrowing liabilities.

                                         v.    Timetable to establish the overall model.

                                       vi.    Commitments sought from Council that include period and level of operational and capital support.

                                      vii.    Accountability for the bed licenses to include approach to any transfer out of the area or in the event that the operation was to be terminated.

 

    1. Report from Officers to the next practicable Council Meeting following the receipt and assessment of the submission from MRVAS-C together with other relevant information to assist Council in its considerations.

 

CARRIED                                                                                                                      7/2

 

Delegated Officer

Director Community Services

 

 

Corporate Services

 

Item Number:                                   12.1

File Number: D11/21534

Subject Heading:                          User Naming Conventions Policy

Location:                                          Roma

Applicant:                                         N/A

Author and Officer’s Title:                Debbie Tully, Administration Manager


 

 

Executive Summary: 

The purpose of this Policy is to allow for the creation of a unique user name for each employee and to be used as a best practice approach that when adhered to will ensure a level of consistency and reduced administrative overhead for Information Technology support functions.

 

Resolution No. GM.302.11

Moved Cr Newman                                                       Seconded Cr Watson  

That Council adopts the User Naming Convention Policy as presented for implementation across Council.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Administration Manager

 

 

Item Number:                                   12.2

File Number: D11/22810

Subject Heading:                          Works on Reserve for Camping, Water & Recreation

Location:                                          Lot 508 on Crown Plan WV835101 (20kms NE Roma,        Taroom Road)

Applicant:                                         Ergon Energy

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Executive Summary: 

Ergon Energy is seeking Council’s consent to an easement being created on Lot 508 on Crown Plan WV835101. 

 

Resolution No. GM.303.11

Moved Cr Hartley                                                          Seconded Cr Bartels  

That Council provides consent to Ergon Energy for the installation of a power line on Lot 508 on Crown Plan WV835101 subject to the easement not impeding the use of the reserve for its gazetted purpose and Ergon implementing an appropriate environmental plan to ensure their work activities do not harm the ecology of the reserve.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Performance and Planning

 

 

Item Number:                                   12.3

File Number: D11/23005

Subject Heading:                          Renewal of Special Lease 36/44946

Location:                                          Lot 13 on EG134 (35kms SE Surat, Cnr Glenmorgan          Glenearn Rd & Teelba Rd)

Applicant:                                         Department of Environment and Resource Management

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning


 

Executive Summary: 

Special Lease 36/44946 is over Reserve 9310 which is a reserve created for water purposes.  The term of the special lease expires on 30 October 2012 and the Department of Environment and Resource Management are considering the renewal of the lease. Council has been asked to confirm that the reserve is still required for its gazetted purpose and to advise if it has any issues that the Minister should consider in respect of the renewal of the lease.

 

 

Resolution No. GM.304.11

Moved Cr Denton                                                          Seconded Cr Wason  

That Council confirms the reserve 9310 is still required for its gazetted purpose being a water reserve and furthermore approve the renewal of special lease 36/44946 over reserve 9310 subject to the following conditions:-

 

1.   The leased area is to have a stock proof fence to eliminate domestic grazing stock from entering nearby road reserve/s – Glenmorgan-Teelba Road Reserve.

2.   The leased area is to be used for grazing purposes only, and in such a manner so as the land is not degraded as far as reasonably practical from this specified use.

3.   The lessee has a duty of care, to take all reasonable and practicable measures to sustainably manage the permit area.

4.   Any weeds of national significance are to be controlled in such a manner that will not allow the spread of seed onto adjoining land or land further down any water course and or creek.

5.   Should any weed of national significance be identified within the confines of the special lease land, the lessee is to notify the Department of Environment and Resource Management and the Local Government of the weed as soon as practicably possible.

6.   The landholder is to be responsible for any litigation that may result from the “Trustee Lease or Trustee Permit” use.”

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Performance and Planning

 

 

Planning & Environment

 

Item Number:                                   14.1

File Number: D11/21465

Subject Heading:                          Material Change of Use for (Medium Impact      Industry, ERA21 Motor Vehicle Workshop,         ERA43 Concrete Batching, Chemical Storage    and pipe inspection station), Office and                    Accommodation Units (15 units and amenities   block)

Location:                                          69 Beaumont Drive, Roma QLD 4455

                                                          (Lots 2 & 3 on RP892984)

Applicant:                                         Viking Energy Pty Ltd C/- MJ Hedges Geomeasure Pty Ltd

Author and Officer’s Title:                Robert Hayward, Director Planning & Environment

 

Executive Summary: 

This application seeks a Development Permit for Material Change of Use for Industry (Medium Impact Industry, ERA21 – Motor Vehicle Workshop Operation, ERA43 – Concrete Batching Plant, Chemical Storage and pipe inspection station), Office and Accommodation Units (15 units and amenities block) on land at 69 Beaumont Drive, Roma QLD 4455 and described as Lots 2 & 3 on RP892984.

The proposed development is consistent with the DEOs and Urban Area Code contained in the Roma Town Planning Scheme 2006.

 

 

Resolution No. GM.305.11

Moved Cr Bartels                                                          Seconded Cr Hartley  

Council should approve the application for Material Change of Use Industry (Medium Impact Industry, ERA21 – Motor Vehicle Workshop Operation, ERA43 – Concrete Batching Plant, Chemical Storage and pipe inspection station), Office and Accommodation Units (15 units and amenities block) subject to the following conditions.

1.       Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

 

2.       Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.       Maintain the approved development being Material Change of Use for Industry (Medium Impact Industry, ERA21 Motor Vehicle Workshop, ERA43 Concrete Batching, Chemical Storage and pipe inspection station), Office and Accommodation Units (15 units and amenities block) in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

37617_POD_REVB

Plan of Development

14/02/11

11020A

Lower Floor

18/02/11

11020B

Upper Floor

18/02/11

11020C

Elevations

18/02/11

11020D

Elevations

18/02/11

1131-DR1

Plan Showing Existing and Proposed Buildings, Sewer & SW Management

25/02/11

B5H-312

12.0 x 3.0m 5 Rooms Blankhouse

17/02/11

WALH-212

12.0 x 2.4m Ablution Laundry

17/02/11

1131-DR2

Double Road Train Turning Circle

25/02/11

OF-191-H-C2-01

Floor Plan 12.0 x 3.0m Offices

April 2010

6643

Stormwater Management Plan Rev 1

May 2011

LM110002.000

Environmental Management Plan Version 0

10 March 2011

5019

Dust Management Plan - Viking Energy, Roma Version 1

07 March 2011

 

Stormwater and Drainage

 

4.       Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

5.       Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

6.       There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

 

7.       The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.  The stormwater disposal system must be carried out generally in accordance with the approved Stormwater Management Plan prepared by RMA Document No. 6643 Revision 1 dated May 2011. 

 

8.       Soil erosion and sediment is controlled in accordance with Schedule 6: “Standards for Stormwater Drainage”.

 

Erosion Control

 

9.       If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring. Such a plan needs to be submitted to the Council.

 

10.     During construction, soil erosion and sediment is to be managed in accordance with Schedule 8: “Standards for Construction Activity”.

 

11.     Implement the approved Dust Management Plan prepared by Pae Holmes Document No. 5019 Version 1 dated 7 March 2011 during construction and throughout operation of the approved development. 

 

Services

 

12.     The site must be provided with on-site sewerage in accordance with the requirements of Schedule 5 - Standards for Sewer Supply in the Roma Town Planning Scheme. 

 

13.     The site must be provided with a water connection, up to but excluding a water meter, to the reticulated water network.

 

14.     All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the EDROC Standards Manual where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Rubbish Collection

 

15.     At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Access, Roads, Landscaping and Lighting

 

16.     Vehicle manoeuvring areas must be provided on-site so that all vehicles can enter and leave the site in a forward direction.

 

17.     The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards. Access to and from the site is to be provided from Beaumont Drive in accordance with the approved plans.

 

18.     Vehicle crossovers to Beaumont Drive are to be widened to allow for entry by a double road train vehicle in accordance with Plan No. 1131-DR1, Issue C, ‘Plan Showing Existing and Proposed Buildings, Sewer & SW Management’.

 

19.     All landscaping, vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

20.     All car parking spaces and driveway areas are to be sealed with an approved impervious surface. Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal unless any alternative specifications is included in the Schedule of Requirements.

 

21.     Provide a total of 40 car parking spaces on the site in accordance with the approved plans. 

 

22.     Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

23.     A 2.0 metre wide landscape strip is to be provided at the Beaumont Drive and Warrego Highway frontages of the site in accordance with approved plan no. 27617_P0D_RevB. The landscape strip is to extend for the entirety of the site frontage, exclusive of driveway crossovers and vehicle manoeuvring areas.

 

24.     Prepare and submit a landscaping concept plan for approval by the Council.

The landscaping concept plans must demonstrate methods for shading, paving, screening/buffering landscaping (to a minimum height of 2metres, noise attenuation and streetscape enhancement as needed. Landscaping elements must positively contribute to the overall amenity of the site.

 

25.     Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

 

26.     Service vehicle access and manoeuvring is to be designed in accordance with AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities requirements. Design service vehicle to be a minimum AV Type 2 Road Train. 

 

Avoiding Nuisance

 

27.     Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

28.     All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

29.     All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites. 

 

30.     The applicant shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site to the satisfaction of the Council Engineer.

 

31.     Hours of operation for the Industry and Office use are limited to 6am to 7pm Monday to Friday and 6am to 1pm Saturday.  The approved use is not to operate on Sundays or Public Holidays. 

 

32.     Loading and unloading of goods is limited to 6am to 7pm Monday to Friday and 6am to 1pm Saturday.  No loading or unloading of goods is to occur on Sundays or Public Holidays. 

 

Fencing

 

33.     Construct a 1.8 metre high screen fence on the northern boundary of the site.

 

 

No Cost to Council

 

34.     The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

35.     All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

General

 

36.     Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both deign and construction. 

 

Site works

 

37.     Bulk earthworks to occur on site to be in accordance with AS3798:2007 for industrial developments.

 

38.     Any retaining walls shall be designed by and RPEQ (Structural) Engineer and certification provided for both design and construction of walls.

 

Signage and line marking

 

39.     Signage and line marking to be in accordance with MUTCD requirements and AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities. 

 

40.     Signage to be erected to delineate vehicle manoeuvring pathways on site.

 

 Use of Approved Buildings

 

41.     Office use on the site forming part of the approved development is only to be used by tenants of the site for activities relating to approved industrial activities at the site.

 

42.     Use of the accommodation buildings forming part of the approved development is limited to employees of the tenants at the site.

 

43.     Maintain reciprocal access arrangements between Lots 2 and 3 for car parking, onsite manoeuvring and access between the two lots. 

 

         

Environmentally Relevant Activity 43 – Concrete Batching and Environmentally Relevant Activity 21 – Motor Vehicle Workshop Operation

 

SCHEDULE A – ACTIVITY

Prevent and/or minimise the likelihood of environmental harm

A1.       In carrying out the environmentally relevant activities, you must take all reasonable and practicable measures to prevent and/or to minimise the likelihood of environmental harm, that, if carried out incompetently. Or negligently, may cause environmental harm, in a manner that could have been prevented, shall be carried out in a proper manner in accordance with conditions of this approval.

 

NOTE: This approval authorises the environmentally relevant activity. It does not authorize environmental harm unless a condition contained within this approval explicitly authorises that harm. Where there is no condition the approval is silent on a matter, the lack of a condition or silence shall not be construed as authorising environmental harm.

 

 

Maintenance of measures, plant and equipment

A2. The holder must:

-           install all measures, plant and equipment necessary to ensure compliance with the conditions of this environmental authority; and

-           maintain such measure, plant and equipment in a proper and efficient condition at all times; and

-           operate such measures, plan and equipment in a proper and efficient manner.

 

Site based management plan

A3. From commencement of the activity, a Site Based Management Plan (SBMP) must be implemented. The SBMP must identify all sources of environmental harm, including but not limited to the actual and potential release of all contaminants, the potential impact of these sources and what actions will be taken to prevent the likelihood of environmental harm being caused. The SBMP must also provide for the review and continual improvement in the overall environmental performance of all Environmentally Relevant Activities (ERA’s) that are carried out on the approved site.

 

The site based management plan must address the following matters:

-           Environmental commitments – a commitment by senior management to achieve environmental goals;

-           Identification of environmental issues and potential environmental impacts;

-           Control measures routine operations to minimise the likelihood of environmental harm;

-           Contingency plans and emergency procedures for non-routine situations;

-           Organisational structure and responsibilities thereunder;

-           Effective communication;

-           Monitoring of any contaminants releases;

-           Conducting environmental impact assessments;

-           Staff training;

-           Record keeping;

-           Periodic review of environmental performance and continual improvement.

 

Records

A4. Record, compile and keep all monitoring results required by this document and present this information to the administering authority when requested, in a specified format.

 

Annual Returns

A5.       The operator of the ERA 8 (3) (a) must complete an annual return each year on or before the anniversary date. The completed annual return must be lodged together with prescribed fee prior to its expiry date.

 

SCHEDULE B - AIR

Nuisance

B1.       The release of noxious or offensive odours or any other noxious or offensive airborne contaminants resulting from the activity must not cause a nuisance at any odour sensitive place.

 

Dust Nuisance

B2.       The release of dust and/or particulate matter resulting from the activity must not cause an environmental nuisance at any dust sensitive place.

 

B3.       Excedence of any of the following levels when measured at any dust sensitive place is an environmental nuisance for the purpose of B2-2;

-           Dust deposition of 120mg/M2/day, when monitored in accordance with Australian Standard AS 3580.10 1991; or

-           A concentration of  less than 150µg(PM10)/M3/T24hr, at a dust sensitive place down wind of the site, when monitored in accordance with;

o    AS3580.9.6 ‘Ambient Air – Particulate Matter – Determination of suspended particulates PM10 high volume sampler with size-selective inlet – gravimetric method’ or

o    Any alternative method of monitoring PM10 that may be permitted by the ‘Air Quality Sampling Manual’ as published from time to time by the Queensland Government

 

B4. When requested by the Administering Authority, dust and particulate monitoring must be undertaken to investigate any complaint of environmental nuisance caused by dust and/or particulate matter, and the results notified within 14 days to the administering authority following completion of monitoring. Monitoring must be carried out at a place/s relevant to the potentially affected dust sensitive place and at upwind control sites and must include:

-           for a complaint alleging dust nuisance, dust deposition; and

-           for a complaint alleging adverse health affects caused by dust, the concentration / M3 / PM10 / t24hr.

 

SCHEDULE C - WATER

Erosion protection measures and sediment controls

C1.       Erosion protection measures and sediment control measures must be implemented and maintained to minimise the release of sediment within 14 days of commencement of any approved activity on this site. The size of any sedimentation containment must be sufficient to contain the run-off expected from a 24hr storm with an average recurrence interval of 1 in 5 years.

 

C2.       Prevent the release of sediment to waters or a build up of sediment in any stormwater drain.

 

Release to waters

C3.       No contaminated releases to waters or the bed of any waters are authorised by this development approval.

 

Stormwater management

C4.       There must be no release of stormwater runoff that has been in contact with any contaminants (other than sediment) at the site to any waters, roadside gutter or stormwater drain.

 

SCHEDULE D – NOISE AND VIBRATION     

Noise nuisance

D1.       Noise from any activities approved on this site must not cause an environmental nuisance at any affected premises.

 

D2.       All noise from the approved activities must not exceed the levels specified in Schedule D – Table 1 at any noise affected premises.

 

Schedule D – Table 1 (Noise Limits)

 

Sensitive Receptor

Time of Day

Acoustic quality objectives (measured at the receptor) dB(A)

Environmental Value

 

 

Leq,adj,1hr

LA10,adj,1hr

LA1,adj,1hr

 

Dwelling (for outdoors)

Daytime and evening

50

55

65

Health and wellbeing

Dwelling (for indoors)

Daytime and evening

35

40

45

Health and wellbeing

Night-time

30

35

40

Health and wellbeing, in relation to the ability to sleep

Commercial and retail activity (for indoors)

When the activity is open for business

45

 

 

Health and wellbeing, in relation to the ability to converse

 

Noise Monitoring

D3. When requested by the Administering Authority, noise monitoring must be undertaken to investigate any complaint of noise nuisance, and the results notified within 14 days to the administering authority. Monitoring must include:

-           LAeq, adj, 1hr

-           LA10, adj, 1hr

-           LA1, adj, 1hr

-           The level and frequency of occurrence of impulsive or tonal noise;

-           Atmospheric conditions including wind speed and direction;

-           Effects due to extraneous factors such as traffic noise; and

-           Location, date and time of recording.

 

D4. The method of measurement and reporting of noise levels must comply with the latest edition of the Environmental Protection Agency’s Noise Measurement Manual.

 

Vibration nuisance

D5. Vibration emitted from activities must not exceed the levels specified in Schedule D Table 2 at any vibration sensitive place.

 

Schedule D – Table 2 (Vibration limits – Sensitive Place)

 

 

Vibration measured at a ‘Vibration Sensitive Place’

 

Daylight hours

Houses and low rise buildings and commercial buildings not included below

FORMTEXT 10mm/sec

Commercial and industrial buildings or structures of reinforced concrete or steel

FORMTEXT 25mm/sec

 

Vibration Monitoring

D6. When requested by the Administering Authority, vibration monitoring and recording must be undertaken to investigate any complaint of nuisance, and the results notified within 14 days to the administering authority. Monitoring must include:

-           peak particle velocity (mm/sec); and

-           location of the blast/s within the site (including which bench level);

-           atmospheric conditions including temperature, relative humidity and wind speed and direction; and

-           the level and frequency of occurrence of impulsive or tonal noise;

-           effects due to extraneous factors; and

-           location, date and time of recording.

 

SCHEDULE E – WASTE

Waste handling

E1.       All regulated waste removed from site must be removed by a person who holds a current approval to transport such waste under the provisions of the Environmental Protection Act 1994.

 

E2.       Records must be kept for five years, and must include the following information:

-           date of pickup of waste;

-           description of waste;

-           cross reference to relevant waste transport documentation;

-           origin of waste;

-           destination of waste;

-           intended fate of waste, for example, type of waste treatment, reprocessing or disposal.

 

Note: Records of documents maintained in compliance with the waste tracking system established under the Environmental Protection Act 1994 or any other law for regulated waste will be deemed to satisfy this condition.

 

E3.       You must only use vehicles to transport regulated waste that are registered on the electronic database held by the Queensland Government (the licensed vehicles).

 

SCHEDULE F – LAND

Preventing contaminant release to land

F1.       Contaminants must not be released to land. An appropriate spill cleanup kit/s must be located across the site, the spill cleanup kit/s must be replenished upon any use of its contents.

 

F2.       Spillage of all chemicals and fuels must be contained within an on-site containment system and controlled in a manner that prevents environmental harm.

 

            Note: All chemical product storage/s must be designed, constructed and maintained in accordance with AS1940 – Storage and Handling of Flammable and Combustible Liquids.

 

SCHEDULE G – COMMUNITY

Complaint response

G1.       All complaints received must be recorded including investigations undertaken, conclusions formed and action taken. This information must be made available to the administering authority on request.

 

G2.       In consultation with the administering authority, cooperation with and participate in any community environmental liaison committee established in respect of either the site specifically, or the industrial estate where the site is located.

 

SITE SPECIFIC CONDITIONS

 

SCHEDULE H

AIR

 

H1.       Cement blending and transfer of cement must be carried out in such a way so as not to cause environmental harm to any dust sensitive place.

 

H2.       Storage tanks and blending machinery are to be inspected annually as per your Environmental Management Plan and records of inspections made available to Council’s authorised officers upon their request.

 

H3.       All transfer of dry material to be undertaken in an enclosed environment with appropriate dust management devices (dust collectors and filters) as per your Environmental Management Plan.

 

H4.       Dust collectors to be checked and maintained daily as per your Environmental Management Plan.

 

H5.       Ensure all vehicle loads are covered.

 

H6.       Vehicle speed limits on site are not to exceed 10km/hr as per your Environmental Management Plan.

 

H7.       All dry material is to be swept up off shed floors and disposed of in such manner so as not to cause environmental harm.

 

H8.       Spray unsealed surfaces with water to limit dust produced as required.

 

WATER

 

H9.       Cement blending shed, motor vehicle workshop and chemical storage areas are to be covered and bunded so as to prevent the contamination of stormwater runoff.

 

H10.   All vehicle maintenance is to be undertaken in the fully enclosed workshop.

 

H11.  No washing down of vehicles is to take place on site.

 

NOISE

 

H12.   No routine maintenance to be undertaken between 6pm and 7am as per your           EMP.

 

H13.   No bulk powder transfer operation is to be undertaken between 6pm and 7am as per         your EMP.

 

WASTE

 

H14.     All waste oil must be stored undercover and in a bunded area.

 

H15.     All concrete and concrete product waste is to be disposed of in such a way so as not to cause environmental harm.

 

H16.     No stationery transfer of waste water is to take place on site as per your Environmental Management Plan.

 

GENERAL

 

H17.     Staff inductions to include information about environmental management roles and responsibilities as per Environmental Management Plan.  Records of attendance at inductions to be kept and made available to Council’s authorised officers upon request.

 

H18.     Environmental management inspections to be conducted every month as per environmental Management Plan.

 

H19.     Audits of Environmental Management Plan to conducted twice annually as per Environmental Management Plan.

 

H20.     A review and revision of the Environmental Management Plan is to be undertaken every 2 years.

 

-----END OF CONDITIONS FOR SCHEDULE H.

 

SCHEDULE I – DEFINITIONS

 

Words or phrases used throughout this licence and/or development approval are defined below;

Where a definition for a term used in this approval is sought and the term is not defined within this approval the definition provided in the Environmental Protection Act 1994, its regulations and the Environmental Protection Policies shall be used.

 

Word Definitions

 

Administering authority

means the Department of Environment and Resource Management or Local Government whom ever is the undersigned to the document.

Annual return

means the return required by the annual notice

Approval

means ‘notice of development application decision’ or ‘notice of concurrence agency response’ under the Sustainable Planning Act 2009.

Authorised Place

means the place authorised under this environmental authority/development approval for the carrying out of the specified environmentally relevant activity/s.

authorised person/officer

means a person holding office as an authorised person/officer under an appointment under this Act by the chief executive or chief executive officer of a local

government.

Daytime

means the period after 7a.m. on a day to 6p.m. on the day.

dwelling

means a building or part of a building used or capable of being used as a residence.

evening

means the period after 6p.m. on a day to 10p.m. on the day.

health and wellbeing

means the environmental value mentioned in section 7(b) of Environmental Protection Policy (Noise) 2007.

LA1,adj,1hr

means the A-weighted sound pressure level, adjusted for tonal character or impulsiveness, that is exceeded for 1% of a 1 hour period when measured using time-weighting ‘F’

 

 

LA10,adj,1hr

means the A-weighted sound pressure level, adjusted for tonal character or impulsiveness, that is exceeded for 10% of a 1 hour period when measured using time-weighting ‘F’

LAeq,adj,1hr

means an A-weighted sound pressure level of a continuous steady sound, adjusted for tonal character, that within a 1 hour period has the same mean square sound pressure of a sound that varies with time.

Land

in the “land schedule” of this document means land excluding waters and the atmosphere.

Licensed vehicle

means a vehicle authorised to be used under the license to transport regulated waste

mg/l

means milligrams per litre (or parts per million)

Noise affected premises

means a “noise sensitive place” or a “commercial place

Noise sensitive place

means:-

-           a dwelling, mobile home or caravan park, residential marina or other residential place;

-           a motel, hotel or hostel;

-           a kindergarten, school, university or other educational institution;

-           a medical centre or hospital;

-           a protected area;

-           a park or gardens; or

includes the cartilage of any such place.

Noxious

means harmful or injurious to health or physical well being

NTU

means nepthelometric turbidity units

Nuisance sensitive place

includes:-

-           a dwelling, residential allotment, mobile home or caravan park, residential marina or other residential premises; or

-           a motel, hotel or hostel; or

-           a kindergarten, school, university or other educational institution; or

-           a medical centre or hospital; or

-           a protected area under the Nature Conservation Act 1992, the Marine Parks Act 1992 or a World Heritage Area; or

-           a public thoroughfare, park or gardens; or

-           a place used as a workplace, an office or for business or commercial purposes (and includes a place within the cartilage of such a place reasonably used by persons at that place); or

-           a place of worship.

Offensive

means causing offense or displeasure, is disagreeable to the senses, disgusting, nauseous or repulsive

(PM10)/M3/T24hr

means the concentration of particulate matter with an aerodynamic diameter of less than 10 micometres (10µg) suspended in the atmosphere and measured as a given proportion of a cubic metre (M3) over a twenty four hour (24hr) period

Regulated waste

means non-domestic waste mentioned in Schedule 7 of the Environmental Protection Regulation 2008 (whether or not it has been treated or immobilised), and includes:-

-      for an element – any chemical compound containing the element ; and

-      anything that has contaminated the waste.

Registered vehicle

means a vehicle authorised to be used under the license to transport regulated waste

Site

means the place to which this environmental authority relates or the premise to which this development approval relates.

This authority

means this environmental authority/development approval.

Vibration sensitive place

means a noise sensitive place or a commercial place.

Waters

includes rivers, streams, lakes, lagoons, swamps, wetlands, unconfined surface waters, unconfined water natural or artificial, bed and bank of any waters, dams, non-tidal or tidal waters (including the sea), stormwater channel, stormwater drain, roadside gutter (and table drain) stormwater run-off and groundwater (confined or unconfined) and any part thereof.

You

means the holder of the Environmental Authority or owner/occupier of the land which is subject to the development approval

 

 

SCHEDULE J – MAPS/PLANS

There are no attachments to this schedule.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director Planning & Environment

 

 

Item Number:                                   14.2

File Number: D11/23135

Subject Heading:                          Stock yards located at Injune

Location:                                          Roma

Applicant:                                         Kay Crosby

Author and Officer’s Title:                Kay Crosby, Manager Environmental Health

 

Executive Summary: 

It has recently been brought to Council’s attention that the yards at Injune owned by Council are constantly used as a ‘transit’ centre for the movement of stock, and that such movement is not meeting legislative requirements in accordance with the National Livestock Identification System.

 

Discussion:

Cr. Wason requested the yards be inspected for a small pen to load on and off cattle briefly.

 

Resolution No. GM.306.11

Moved Cr Newman                                                       Seconded Cr Wason  

That Council:-

1.   Implement a secure system for the use of the Injune stock yards.

2.   Applicable fees to be imposed on all users of the facility.

3.   All stock owners that utilise the facility must be authorised by Council for the use of this facility.

4.   It is the responsibility of the stock owner/s to implement the requirements of the National Livestock Identification System (NLIS) regarding the movement of stock into and out of this facility.

5.   A record of all use to be captured on Council’s database for ease of inspection by an authorised officer.

 

CARRIED                                                                                                                      7/2

 

Delegated Officer

Manager Environmental Health

 

 

Item Number:                                   14.3

File Number: D11/23582

Subject Heading:                          Wild Dog Levy

Location:                                          Not Applicable

Applicant:                                         Not Applicable

Author and Officer’s Title:                Kay Crosby, Manager Environmental Health

Executive Summary: 

A report was put to Council at the General Meeting of 27/07/11 to consider a recommendation on the Wild Dog Levy put forward by the Maranoa Regional Wild Dog Advisory Group.  At that meeting Council determined that the matter be further discussed at a workshop on 3 August 2011.

 

Discussion:

Cr. Chambers advised there had been an increase in bating order take up for this years baiting program.

 

Resolution No. GM.307.11

Moved Cr Chambers                                                     Seconded Cr Price  

That the recommendation put forward by Maranoa Regional Wild Dog Advisory Group to vary the form of the wild dog levy be considered as part of a rating review for  2012/2013 budget deliberations;

 

And,

 

Composition of the wild dog levy be more fully detailed on the 2011/2012 rates notice.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Environmental Health

  

 

Status Reports

 

Executive Services

 

Item Number:                                   15.1

File Number: D11/23133

Subject Heading:                          Project Performance Report

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   July 2011

Name of Department:                       All Departments

 

Executive Summary: 

This monthly project performance report is presented to Council to provide a snapshot of the organisation's performance in delivering projects identified in the Operational Plan, by Council resolution or through a continual improvement process.



 

Resolution No. GM.308.11

Moved Cr Watson                                                         Seconded Cr Newman  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Performance and Planning

 

 

Community Service

 

Item Number:                                   16.1

File Number: D11/23072

Subject Heading:                          Community Development Report

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   Performance Report for July 2011

Name of Department:                       Community Services Department

 

Executive Summary: 

This monthly report is presented to Council to provide a statistical summary of the organisation’s performance in delivering community development services.

 

Resolution No. GM.309.11

Moved Cr Bartels                                                          Seconded Cr Hartley  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Performance and Planning

 

 

Item Number:                                   16.2

File Number: D11/23095

Subject Heading:                          Social Development Report

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   Performance Report July 2011

Name of Department:                       Community Services Department

 

Executive Summary: 

This monthly report is presented to Council to provide a statistical summary of the organisation’s performance in delivering social development services.

 

Resolution No. GM.310.11

Moved Cr Price                                                             Seconded Cr Newman  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Performance and Planning

 


 

Corporate Services

 

Item Number:                                   17.1

File Number: D11/23114

Subject Heading:                          Corporate Governance Report

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   Performance Report July 2011

Name of Department:                       Corporate Services and Human Resource Management

 

Executive Summary: 

This monthly report is presented to Council to provide a summary of the organisation’s performance in the Corporate Services and Human Resource Management areas.

 

Resolution No. GM.311.11

Moved Cr Watson                                                         Seconded Cr Denton  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Performance and Planning

 

 

Item Number:                                   17.2

File Number: D11/23208

Subject Heading:                          Financial Sustainability Report for the month        ending 31 July 2011

Author and Officer’s Title:                Karen Searle, Financial Services & Rates Coordinator

Month & Year of Report:                   August 2011

Name of Department:                       Corporate Services

 

Executive Summary: 

The Financial Sustainability Report for the month of July 2011 is presented for Council’s consideration.  Each month, year to date financial statements are prepared in order to monitor actual performance against the latest adopted budget.

 

Resolution No. GM.312.11

Moved Cr Chambers                                                     Seconded Cr Denton  

That the Progressive Financial Statements of Account for the month of July 2011 as included in the Financial Sustainability Report be received subject to audit.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Financial Services & Rates Coordinator

 


 

Operations

 

Item Number:                                   18.1

File Number: D11/23282

Subject Heading:                          Asset Management Report

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   July 2011

Name of Department:                       Operations

 

Executive Summary: 

Asset Management is a systematic process of effectively maintaining, upgrading and operating assets.  Council’s assets include its road network, water, sewerage infrastructure and parks and gardens.  This monthly report is presented to Council to provide a summary of the organisation’s performance in the Asset Management area.

 

Discussion:

Cr. Chambers requested the usage spike for Mungallala Maranoa Water Main Breaks per 100 kilolitres be further investigated.

Cr. Denton requested the same investigation be undertaken for Injune. 

 

Resolution No. GM.313.11

Moved Cr Bartels                                                          Seconded Cr Wason  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Performance and Planning

 

 

Planning & Environment

 

Item Number:                                   19.1

File Number: D11/23060

Subject Heading:                          Planning, Building and Environment Report

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   July 2011

Name of Department:                       Planning and Environment

 

Executive Summary: 

This monthly report is presented to Council to provide a summary of the organisation’s performance in the Planning, Building, Environment, Animal Management and Rural Services areas.

 

Resolution No. GM.314.11

Moved Cr Newman                                                       Seconded Cr Price  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Performance and Planning

  

 

 

Item Number:                                   20.1

File Number: D11/23134

Subject Heading:                          Business Activities Report

Author and Officer’s Title:                Tanya Mansfield, Manager Performance and Planning

Month & Year of Report:                   July 2011

Name of Department:                       All Departments

 

Executive Summary: 

This monthly report is presented to Council to provide a summary of the performance of Council’s business units over the past month and year to date.  The information in this report aims to review the month’s activities, give an overview of financial performance and bring to Council’s attention any emerging issues.

 

Resolution No. GM.315.11

Moved Cr Watson                                                         Seconded Cr Hartley  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Performance and Planning

 

 

Subject Heading:  suspension of standing orders

Council adjourned the meeting at 11.20am

 

Subject Heading:  resumption of standing orders

Council resumed the meeting at 11.32am

 

In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

 

          (c)      the local government budget;

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (a)      the appointment, dismissal or discipline of employees;

 

Resolution No. GM.316.11

Moved Cr Denton                                                          Seconded Cr Hartley

That Council close the meeting to the public.

 

CARRIED                                                                                                                      9/0

 

 

Resolution No. GM.317.11

Moved Cr Bartels                                                          Seconded Cr Price

That Council open the meeting to the public.

 

CARRIED                                                                                                                      9/0

 

 

 

Resolution No. GM.318.11

Moved Cr Price                                                             Seconded Cr Watson

That the Community Survey on the aged care solution in Mitchell contained in the resolution of 13 July 2011 (Resolution No. GM.263.11) be conducted through an independent telephone sample with a high level of statistical certainty, supplemented by an opportunity for public comment from the whole region.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director Community Services

 

 

 

Item Number:                                   L.1

File Number: D11/23754

Subject Heading:                          Appointment of Senior Officer

Location:                                          Not Applicable

Applicant:                                         Not Applicable

Author and Officer’s Title:                Paul Bawden, Chief Executive Officer

 

Executive Summary: 

The report outlines the recent recruitment process and seeks  Council endorsement for the appointment of Director -  Operations together with some revision to the operating structure.

 

Resolution No. GM.319.11

Moved Cr Wason                                                          Seconded Cr Newman  

1.   That Barry Omundson be offered the position of Director Operations;

 

2.   That as an interim approach the commercial activities be managed as a separate reporting unit.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Chief Executive Officer

 

 

Item Number:                                   L.2

File Number: D11/23919

Subject Heading:                          Lease of Injune Caravan Park

Location:                                          Injune

Author and Officer’s Title:                Debbie Tully, Administration Manager

 

Executive Summary: 

Deed of Amendment of Lease and Form 13 with attached schedule for consideration by Council.

 

Resolution No. GM.320.11

Moved Cr Hartley                                                          Seconded Cr Wason  

That Council resolve to approve the assignment of the lease from Ray and Julie Dunkley to Picnic Point Development Venture Pty Ltd on the basis that Picnic Point Development Venture Pty Ltd agree to the amended terms of the Deed of Amendment through dialog with the Director Corporate Services.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Administration Manager

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 12.47PM.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 14 September 2011, at Roma Administration Centre.

 

 

 

 

...............……….................                                            ..................................

Mayor.                                                                  Date.