Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 9 November 2011 commencing at 9.00AM

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. T G Hartley, Cr. J P Bartels, Cr. J L Chambers, Cr. R J Denton, Cr. W M Newman, Cr. M L Price, Cr. W S Wason, Cr. J S Watson,  Chief Executive Officer – Paul Bawden, Director Community Services – Tony Klein, Director Corporate Services – Matthew McGoldrick, Director Planning & Environment – Rob Hayward, Director Operations – Barry Omundson, Corporate Communications Officer – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

GUESTS

 

There were no guests in attendance at the meeting. 

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.04am.

 

APOLOGIES   

 

There were no apologies for the meeting.

 

Confirmation of Minutes

 

Resolution No. GM.389.11

Moved Cr Chambers                                                     Seconded Cr Hartley  

 

That the minutes of the General Meeting (19-26.10.11) held on 26 October 2011 be confirmed as amended below:-

 

Cr. Chambers requested page 15 “Resumption of Standing Orders” be updated to reflect the correct time of resumption;

 

And,

 

That the wording be corrected with respect to the “Suspension of Standing Orders” on page 16.

 

CARRIED                                                                                                                      9/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Community Services

 

Item Number:                                   11.1

File Number: D11/30614

Subject Heading:                          Surat Basin Corporation - Partner Contribution (Membership) Request

Applicant:                                         Surat Basin Corporation

Author and Officer’s Title:                Tony Klein, Director of Community Services

 

Executive Summary: 

The Surat Basin Corporation seeks Council’s renewal of its partner contribution (membership) for 2011/12.

 

Resolution No. GM.390.11

Moved Cr Denton                                                          Seconded Cr Hartley  

 

  1. That Council renews the partnership contribution membership with Surat Basin Corporation for 2011/12;

 

2.   That Council nominate Cr. Price as its representative to the Board of the Surat Basin Corporation.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director of Community Services

 

Corporate Services

 

Item Number:                                   12.1

File Number: D11/30587

Subject Heading:                          Access Licences Fees - Roma, Injune, Mitchell and   Surat Water Towers

Location:                                          Water Reservoir/Tower Sites Roma, Mitchell and Surat

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

Executive Summary: 

The water reservoirs in Roma, Mitchell, Injune and Surat are the highest points within the towns and telecommunication providers, television and radio stations, emergency services and other users are licensed with the Australian Communications and Media Authority to transmit from the towers. 

 

Council has formal licences to transmit from the Roma reservoir with the Vodafone Network Pty Ltd (Vodafone) and Optus Mobile Pty Limited (Optus) which are due to expire in May 2012.  Roma Cabs have also recently submitted an application to place an antenna on the Roma tower.

 

Resolution No. GM.391.11

Moved Cr Price                                                             Seconded Cr Newman  

That Council adopts annual licensing fees and charges for transmitters located on water reservoir/tower sites with applicable fees being telecommunication providers $5,000 per annum, television $500 per annum, radio $500 per annum, transport providers $500 per annum, emergency services – free of charge;

 

And,

 

That a reduction in fees can be considered subject to:-

 

a)  The applicant’s ability to demonstrate public value;

b)  Approval by Council

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Risk and Facilities

 

 

Item Number:                                   12.2

File Number: D11/29859

Subject Heading:                          Variation of Access Licence Agreement

Location:                                          Cnr Bowen and Whip Streets Roma - Roma Water Tower

Applicant:                                         Optus Mobile Pty Limited

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

 

Executive Summary: 

Roma Town Council entered into an agreement with Optus Mobile Pty Limited on

1 February 1999.  This agreement allowed Optus Mobile Pty Limited to install a mobile telecommunication facility on the Roma Water Tower and access the facility as required.  Optus has advised Council that it plans to install and maintain additional equipment on the water tower and has requested Council’s agreement to this work, through a variation of the existing access licence agreement.

 

Resolution No. GM.392.11

Moved Cr Hartley                                                          Seconded Cr Wason  

That Council agree to the variation of the access licence agreement between Council and Optus Mobile Pty Limited to allow for a planned upgrade of telecommunication equipment on the Roma Water Tower subject to Optus securing the necessary building approval and furthermore that Council staff commence negotiations with Optus in regard to securing a new access agreement to replace the existing agreement that is due to expire in May 2012.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Risk and Facilities

 

 

Item Number:                                   12.3

File Number: D11/31205

Subject Heading:                          Financial Delegation Register

Author and Officer’s Title:                Gemma Lines, Stores and Purchasing Coordinator

Executive Summary: 

This report recommends to Council that new Delegation Limits be set and that they be allocated to staff in the approved format of the Financial Delegation Register.

 

Resolution No. GM.393.11

Moved Cr Chambers                                                     Seconded Cr Bartels  

That Council approves the new financial delegation limits and the Financial Delegations as incorporated in the Financial Delegation Register.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Stores and Purchasing Coordinator

 

Operations

 

Item Number:                                   13.1

File Number: D11/31757

Subject Heading:                          Change of Waste Collection Contractor in     Injune

Applicant:                                         Glenda McPhee

Author and Officer’s Title:                Stephen Mow, General Operations Manager

Executive Summary: 

The current waste collection contractor in Injune is moving out of the Region and is selling her business. The specification for the waste collection tender states that without Council consent the contract cannot be assigned, sub-let or subcontracted.

 

Resolution No. GM.394.11

Moved Cr Wason                                                          Seconded Cr Denton  

 

That Council approves the following actions:-

 

1.   That a letter of thanks be issued to Ms McPhee for her service to the Injune community and wishing her the best for the future.

 

2.   Council advises Ms McPhee that approval to on sell the tender is granted subject to the following:-

 

a.    All conditions of the original tender are met by the new owners of the business including completion of all relevant documents.

 

b.    Council is advised in writing of the new contractor as soon as it is determined.

 

c.   There is no break in service delivery.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

General Operations Manager

 


 

 LATE ITEMS

 

Cr. Bartels declared a potential conflict of interest in the following item due to him owning an accommodation facility in Roma and left the Chambers at 9.40am.

 

Item Number:                                   L.1

File Number: D11/32413

Subject Heading:                          Material Change of Use - Undefined Use    (Temporary workers' camp - 1008 persons in                           five stages) File No. C12.422

Location:                                          Cnr Warrego Highway and Carnarvon Highway, Roma Qld   4455 - Lot 6 on RP227971

Applicant:                                         FK Gardner & Sons Pty Ltd C/- John Jones

Author and Officer’s Title:                Robert Hayward, Director Planning & Environment

 

Executive Summary: 

This application seeks to carry out a Material Change of Use – Undefined Use (Temporary Workers’ Camp - 1008 persons in 5 stages) on land at corner Warrego and Carnarvon Highways, Roma Qld 4455 and described as Lot 6 on RP227971.  The proposal will establish a Temporary Workers’ Camp of 1008 units in 5 stages.

 

Resolution No. GM.395.11

Moved Cr Watson                                                         Seconded Cr Newman  

That Council approves the application for a Material Change of Use – Undefined Use (Temporary Workers’ Camp – 1008 persons in 5 stages) at corner Warrego and Carnarvon Highways, Roma Qld 4455 and described as Lot 6 on RP227971, for a limited time, subject to the following conditions:

 

 

General Conditions that apply to whole of development

At Cnr Warrego & Carnarvon Highways, Roma Qld 4455 – Lot 6 on RP227971

 

 

1.       The use for a Temporary Workers’ Accommodation approval in total is limited to an operating time of ten (10) years from the commencement of the first stage of the use regardless of how many stages have been completed.

 

2.       At the end of the ten (10) lapsing period, the site must be returned to its original state with all buildings removed from the site within 3 months of the lapsing of the development permit.   

 

3.       The rehabilitated site must not pose a dust hazard to neighbouring sites or traffic on adjoining roads.

 

NOTE: SEE CONDITIONS FOR INDIVIDUAL STAGES BELOW.

 

 

Development Permit for Material Change of Use – Undefined Use (Temporary Workers’ Accommodation- 112 persons)

- Stage 1 only conditions -

At Cnr Warrego & Carnarvon Highways, Roma Qld 4455 – Lot 6 on RP227971

 

 

Complete and Maintain

4.       Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

5.       Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

6.       Maintain the approved development being Material Change of Use (Temporary Workers’ Accommodation – Stage 1 - 112 persons) in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

1035.002 Issue B

Master Site Plan

18/03/2011

1035.003 Issue B

Stage 1 Site Plan

18/03/2011

1035-004 Issue B

As Amended in Red

Landscape Plan and Site Section - Stage 1

18/03/2011

1035.101 Issue B

Accommodation Building Floor Plan

18/03/2011

1035-102 Issue B

Amenity Building Details

22/02/2011

1035-103 Issue A

Maintenance Shed Details

18/03/2011

1035.104 Issue A

Office and Training Details

18/03/2011

1035-201 Issue B

Accommodation Building Elevations

18/03/2011

1035.301 Issue B

Accommodation Building Sections

18/03/2011

 

Stormwater and Drainage

7.       Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

8.       Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

9.       There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development have been completed.

 

10.     The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

11.     Soil erosion and sediment is controlled in accordance with Schedule 6: “Standards for Stormwater Drainage”.

 

Erosion Control

12.     If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

13.     During construction, soil erosion and sediment is to be managed in accordance with Schedule 7: “Standards for Construction Activity”.

 

Services Provisions

14.     The site must be provided with on-site effluent disposal systems designed in accordance with Schedule 5: “Standards for Sewerage Supply”.

 

15.     The site must be provided with a water connection, up to but excluding a water meter, to the water distribution network.

 

16.     All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the EDROC Standards Manual where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Rubbish Collection

17.     At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Access, Roads, Landscaping and Lighting

18.     Vehicle manoeuvring areas must be provided on-site so that all vehicles can enter and leave the site in a forward direction.

 

19.     The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

20.     All landscaping, streetscaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

21.     Provide a total of 187 car parking spaces on the site in accordance with the approved plans.

 

22.     All carparking spaces and driveway areas are to be sealed with an approved impervious surface. Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.

 

23.     Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

24.     Landscaping shall be undertaken in accordance with approved Plan No. 1035-004 Issue B Landscape Plan and Site Section - Stage 1 dated 18/03/2011 As Amended in Red prior to the commencement of the use. 

 

25.     Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council. 

 

Avoiding Nuisance

26.     Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

27.     All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

28.     Any airconditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

Buildings

29.     All buildings are to comply with the approval documents.

 

Advertising Signs

30.     Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

No Cost to Council

31.     The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

32.     Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

33.     All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

Use

34.     All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

35.     No nuisance is to be caused to adjoining properties and occupiers by the way of noise, odour, smoke, dust, vibration, rubbish, contaminants, stormwater discharge or siltation at any time.

 

36.     Applicant to advise of date of commencement of Stage 1.

 

 

Development Permit for Material Change of Use – Undefined Use (Temporary Workers’ Accommodation- 112 persons)

- Stage 2 only conditions -

At Cnr Warrego & Carnarvon Highways, Roma Qld 4455 – Lot 6 on RP227971

 

 

Complete and Maintain

37.     Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

38.     Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

39.     Maintain the approved development being Material Change of Use (Temporary Workers’ Accommodation – Stage 2 - 112 persons) in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

1035.002 Issue B

Master Site Plan

18/03/2011

1035-004 Issue B

As Amended In Red

Landscape Plan and Site Section - Stage 2

18/03/2011

1035.005 Issue B

As Amended in Red

Stage 2 Site Plan

18/03/2011

1035.101 Issue B

Accommodation Building Floor Plan

18/03/2011

1035-201 Issue B

Accommodation Building Elevations

18/03/2011

1035.301 Issue B

Accommodation Building Sections

18/03/2011

 

Stormwater and Drainage

40.     Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

41.     Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

42.     There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development have been completed.

 

43.     The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

44.     Soil erosion and sediment is controlled in accordance with Schedule 6: “Standards for Stormwater Drainage”.

 

Erosion Control

45.     If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

46.     During construction, soil erosion and sediment is to be managed in accordance with Schedule 7: “Standards for Construction Activity”.

 

Services Provisions

47.     The site must be provided with on-site effluent disposal systems designed in accordance with Schedule 5: “Standards for Sewerage Supply”.

 

48.     The site must be provided with a water connection, up to but excluding a water meter, to the water distribution network.

 

49.     All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the EDROC Standards Manual where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Rubbish Collection

50.     At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Access, Roads, Landscaping and Lighting

51.     Vehicle manoeuvring areas must be provided on-site so that all vehicles can enter and leave the site in a forward direction.

 

52.     The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

53.     All landscaping, streetscaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

54.     Maintain a total of 187 existing car parking spaces on the site, for use by Stages 1 and 2 in accordance with the approved plans. 

 

55.     All carparking spaces and driveway areas are to be sealed with an approved impervious surface. Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.

 

56.     Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

57.     Landscaping shall be undertaken in accordance with approved Plan No. 1035-004 Issue B Landscape Plan and Site Section - Stage 2 dated 18/03/2011 As Amended in Red prior to the commencement of the use. 

 

58.     Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council. 

 

Avoiding Nuisance

59.     Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

60.     All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

61.     Any airconditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

Buildings

62.     All buildings are to comply with the approval documents.

 

Advertising Signs

63.     Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

No Cost to Council

64.     The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

65.     Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

66.     All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

Use

67.     All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

68.     No nuisance is to be caused to adjoining properties and occupiers by the way of noise, odour, smoke, dust, vibration, rubbish, contaminants, stormwater discharge or siltation at any time.

 

 

Development Permit for Material Change of Use – Undefined Use (Temporary Workers’ Accommodation- 112 persons)

- Stage 3 only conditions -

At Cnr Warrego & Carnarvon Highways, Roma Qld 4455 – Lot 6 on RP227971

 

 

Complete and Maintain

 

69.     Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

70.     Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

71.     Maintain the approved development being Material Change of Use (Temporary Workers’ Accommodation – Stage 3 - 112 persons) in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

1035.002 Issue B

Master Site Plan

18/03/2011

1035-004 Issue B

As Amended in Red

Landscape Plan and Site Section - Stage 3

18/03/2011

1035.006 Issue A

As Amended in Red

Stage 3 Site Plan

18/03/2011

1035.101 Issue B

Accommodation Building Floor Plan

18/03/2011

1035-201 Issue B

Accommodation Building Elevations

18/03/2011

1035.301 Issue B

Accommodation Building Sections

18/03/2011

 

Stormwater and Drainage

72.     Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

73.     Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

74.     There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development have been completed.

 

75.     The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

76.     Soil erosion and sediment is controlled in accordance with Schedule 6: “Standards for Stormwater Drainage”.

 

Erosion Control

77.     If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

78.     During construction, soil erosion and sediment is to be managed in accordance with Schedule 7: “Standards for Construction Activity”.

 

Services Provisions

79.     The site must be provided on-site effluent disposal systems designed in accordance with Schedule 5: “Standards for Sewerage Supply”.

 

80.     The site must be provided with a water connection, up to but excluding a water meter, to the water distribution network.

 

81.     All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the EDROC Standards Manual where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Rubbish Collection

82.     At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Access, Roads, Landscaping and Lighting

83.     Vehicle manoeuvring areas must be provided on-site so that all vehicles can enter and leave the site in a forward direction.

 

84.     The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

85.     All landscaping, streetscaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

86.     Maintain a total of 187 existing car parking spaces on the site, for use by Stages 1, 2 and 3 in accordance with the approved plans. 

 

87.     All carparking spaces and driveway areas are to be sealed with an approved impervious surface. Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.

 

88.     Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

89.     Landscaping shall be undertaken in accordance with approved Plan No. 1035-004 Issue B Landscape Plan and Site Section - Stage 3 dated 18/03/2011 As Amended in Red prior to the commencement of the use. 

 

90.     Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council. 

 

Avoiding Nuisance

91.     Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

92.     All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

93.     Any airconditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

Buildings

94.     All buildings are to comply with the approval documents.

 

Advertising Signs

95.     Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

No Cost to Council

96.     The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

97.     Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

98.     All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

Use

99.     All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

100.   No nuisance is to be caused to adjoining properties and occupiers by the way of noise, odour, smoke, dust, vibration, rubbish, contaminants, stormwater discharge or siltation at any time. 

 

 

Development Permit for Material Change of Use – Undefined Use (Temporary Workers’ Accommodation- 112 persons)

- Stage 4 only conditions -

At Cnr Warrego & Carnarvon Highways, Roma Qld 4455 – Lot 6 on RP227971

 

 

Complete and Maintain

101.   Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

102.   Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

103.   Maintain the approved development being Material Change of Use (Temporary Workers’ Accommodation – Stage 4 - 336 persons) in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

1035.002 Issue B

Master Site Plan

18/03/2011

1035-004 Issue B

As Amended in Red

Landscape Plan and Site Section - Stage 4

18/03/2011

1035.007 Issue A

As Amended in Red      

Stage 4 Site Plan

18/03/2011

1035.101 Issue B

Accommodation Building Floor Plan

18/03/2011

1035-102 Issue B

Amenity Building Details

22/02/2011

1035.105 Issue A

Typical BBQ Area Details

18/03/2011

1035-201 Issue B

Accommodation Building Elevations

18/03/2011

1035.301 Issue B

Accommodation Building Sections

18/03/2011

 

Stormwater and Drainage

 

104.   Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

105.   Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

106.   There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development have been completed.

 

107.   The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

108.   Soil erosion and sediment is controlled in accordance with Schedule 6: “Standards for Stormwater Drainage”.

 

Erosion Control

109.   If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

110.   During construction, soil erosion and sediment is to be managed in accordance with Schedule 7: “Standards for Construction Activity”.

 

Services Provisions

111.   The site must be provided with on-site effluent disposal systems designed in accordance with Schedule 5: “Standards for Sewerage Supply”.

 

112.   The site must be provided with a water connection, up to but excluding a water meter, to the water distribution network.

 

113.   All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the EDROC Standards Manual where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Rubbish Collection

114.   At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Access, Roads, Landscaping and Lighting

115.   Vehicle manoeuvring areas must be provided on-site so that all vehicles can enter and leave the site in a forward direction.

 

116.   The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

117.   All landscaping, streetscaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

118.   Provide an additional 187 car parking spaces on the site bringing the total number of car parking spaces to 374 spaces including a bus bay/drop-off bay in accordance with the approved plans.

 

119.   All carparking spaces and driveway areas are to be sealed with an approved impervious surface. Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.

 

120.   Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

121.   Landscaping shall be undertaken in accordance with approved Plan No. 1035-004 Issue B Landscape Plan and Site Section - Stage 4 dated 18/03/2011 As Amended in Red prior to the commencement of the use. 

 

122.   Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council. 

 

Avoiding Nuisance

123.   Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

124.   All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

125.   Any airconditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

Buildings

126.   All buildings are to comply with the approval documents.

 

Advertising Signs

127.   Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

No Cost to Council

128.   The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

129.   Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

130.   All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

Use

131.   All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

132.   No nuisance is to be caused to adjoining properties and occupiers by the way of noise, odour, smoke, dust, vibration, rubbish, contaminants, stormwater discharge or siltation at any time. 

 

 

Development Permit for Material Change of Use – Undefined Use (Temporary Workers’ Accommodation- 112 persons)

- Stage 5 only conditions -

At Cnr Warrego & Carnarvon Highways, Roma Qld 4455 – Lot 6 on RP227971

 

 

Complete and Maintain

133.   Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

134.   Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

135.   Maintain the approved development being Material Change of Use (Temporary Workers’ Accommodation – Stage 5 - 336 persons) in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

1035.002 Issue B

Master Site Plan

18/03/2011

1035-004 Issue B

As Amended in Red

Landscape Plan and Site Section - Stage 5

18/03/2011

1035.008 Issue A

As Amended in Red

Stage 5 Site Plan

18/03/2011

1035.101 Issue B

Accommodation Building Floor Plan

18/03/2011

1035-102 Issue B

Amenity Building Details

22/02/2011

1035.105 Issue A

Typical BBQ Area Details

18/03/2011

1035-201 Issue B

Accommodation Building Elevations

18/03/2011

1035.301 Issue B

Accommodation Building Sections

18/03/2011

 

Stormwater and Drainage

136.   Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

137.   Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

138.   There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development have been completed.

 

139.   The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

140.   Soil erosion and sediment is controlled in accordance with Schedule 6: “Standards for Stormwater Drainage”.

 

Erosion Control

141.   If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

142.   During construction, soil erosion and sediment is to be managed in accordance with Schedule 7: “Standards for Construction Activity”.

 

Services Provisions

143.   The site must be provided on-site effluent disposal systems designed in accordance with Schedule 5: “Standards for Sewerage Supply”.

 

144.   The site must be provided with a water connection, up to but excluding a water meter, to the water distribution network.

 

145.   All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the EDROC Standards Manual where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Rubbish Collection

146.   At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Access, Roads, Landscaping and Lighting

147.   Vehicle manoeuvring areas must be provided on-site so that all vehicles can enter and leave the site in a forward direction.

 

148.   The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

149.   All landscaping, streetscaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

150.   Provide an additional 114 car parking spaces bringing the total number of car parking spaces to 488 spaces including a bus bay/drop-off bay on the site in accordance with the approved plans.

 

151.   All carparking spaces and driveway areas are to be sealed with an approved impervious surface. Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.

 

152.   Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

153.   Landscaping shall be undertaken in accordance with approved Plan No. 1035-004 Issue B Landscape Plan and Site Section - Stage 5 dated 18/03/2011 As Amended in Red prior to the commencement of the use.  . 

 

154.   Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council. 

 

Avoiding Nuisance

155.   Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

156.   All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

157.   Any airconditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

Buildings

158.   All buildings are to comply with the approval documents.

 

Advertising Signs

159.   Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

No Cost to Council

160.   The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

161.   Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

162.   All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

Use

163.   All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

164.   No nuisance is to be caused to adjoining properties and occupiers by the way of noise, odour, smoke, dust, vibration, rubbish, contaminants, stormwater discharge or siltation at any time.

 

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Director Planning & Environment

 

confidential item

 

Cr. Bartels entered the chambers at 10.01am.

 

In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

 

Resolution No. GM.396.11

Moved Cr Chambers                                                     Seconded Cr Denton

 

That Council close the meeting to the public.

 

CARRIED                                                                                                                      9/0

 

Resolution No. GM.397.11

Moved Cr Watson                                                         Seconded Cr Price

 

That Council open the meeting to the public.

 

CARRIED                                                                                                                      9/0

 

 

LATE ITEMS

 

Item Number:                                   L.2

File Number: D11/32497

Subject Heading:                          Functions

Author and Officer’s Title:                Kelly Rogers, Coordinator Executive Services

Executive Summary: 

Social events and gathering of staff are important to enable bonding and relationship building across the organisation.  This provides an opportunity for Council to again consider financial support for Annual Staff Christmas Parties.

 

Resolution No. GM.398.11

Moved Cr Chambers                                                     Seconded Cr Price  

That Council support the organisational 2011 Christmas parties in the towns of Roma, Mitchell, Surat, Injune and Yuleba through the provision of a subsidy as outlined in the report. 

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Coordinator Executive Services

 

  

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 10.25am.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 23 November 2011, at Injune Administration Centre.

 

 

 

 

...............……….................                                            ..................................

Mayor.                                                                  Date.