Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 7 March 2012 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. T G Hartley, Cr. J P Bartels, Cr. J L Chambers, Cr. R J Denton, Cr. W M Newman, Cr. M L Price, Cr. W S Wason, Cr. J S Watson,  Chief Executive Officer – Paul Bawden,  Director Corporate Services – Matthew McGoldrick, Director Planning & Environment – Rob Hayward, Director Infrastructure – Barry Omundson, Corporate Communications Officer – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

GUESTS

 

Paul Schefe & John Thomas representing Queensland State Valuation Service.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.05am.

 

APOLOGIES   

 

There were no apologies for the meeting.

 

Confirmation of Minutes

 

Resolution No. GM.050.12

Moved Cr Chambers                                                     Seconded Cr Hartley  

 

That the minutes of the General Meeting (3-22.02.12) held on 22 February 2012 be confirmed.

 

CARRIED                                                                                                                      9/0

 

 

Business Arising FROM MiNUTES

 

The Mayor and Chief Executive Officer provided the attending gallery members an outline of the approach being undertaken by Council in relation to the initial Roma Flood Study findings, mitigation strategies and future implementation, taking into consideration the February 2012 flood event.  An explanation was further provided detailing the reasoning behind the matter being dealt with as part of the “closed session” agenda at the meeting.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

Paul Schefe and John Thomas on behalf of State Valuation Service will provided Council a presentation concerning the upcoming revaluation of the Council area in “Closed” session.

 

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Executive Services

 

Item Number:                                   10.1

File Number: D12/5306

Subject Heading:                          Annual Leave Policy

Author and Officer’s Title:                Donald  Wells, Manager Human Resources

 

Executive Summary: 

Following feedback from employees and management a set of guidelines has been developed to assist in the management of Annual Leave whilst giving the flexibility desired. The proposed changes require amendments to Council’s current Annual Leave Policy.

 

Resolution No. GM.051.12

Moved Cr Watson                                                         Seconded Cr Newman  

1.     That Council adopts the revised Annual Leave Policy as presented;

 

And,

 

2.   That the CEO communicates the revised Annual Leave Policy to the workforce.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Human Resources

 

 

Corporate Services

 

Item Number:                                   12.1

File Number: D12/3432

Subject Heading:                          Annual Report 2010/11 for Maranoa Regional   Council

Author and Officer’s Title:                Matthew McGoldrick, Director of Corporate Services

Executive Summary: 

Council are required to prepare an Annual Report by the 30th November each year. This year Council requested and were granted an extension on the preparation of the Annual Report until the 31st January, 2012. A further extension was requested in order to meet the requirements of audit.

 

Resolution No. GM.052.12

Moved Cr Wason                                                          Seconded Cr Price  

That Council adopts the Annual Report for the year ended 30th June 2011 as presented  for publication.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director of Corporate Services

 

 

Item Number:                                   12.2

File Number: D12/5441

Subject Heading:                          Audited Financial Statements for the year      ended 30th June, 2011

Author and Officer’s Title:                Matthew McGoldrick, Director of Corporate Services

 

Executive Summary: 

Council prepared draft Financial Statements for the year ended 30th June 2011 and presented these Statements for audit on the 15th September, 2011. The audit of these Statements is now complete. The audited statements have been qualified by the Auditors and there have been some changes to the Draft Statements that have arisen due to new information or due to a request for a change in accounting treatment by audit. The audit opinion and the variances between the draft and final statements will be highlighted in this report.  

 

Discussion:

Director Corporate Services outlined the process and complexity of undertaking an asset impairment assessment.  The Director in turn discussed the impacts in valuing Council assets in the instance of an asset impairment assessment being undertaken versus the instance of same not being undertaken. He further advised a number of flood affected local government areas have chosen the same approach as that recommended to Council.

 

The Director also highlighted the changes to accounting standards for local government.  The Mayor requested additional information be provided for representation on the matter with the Local Government Association of Queensland on 8th March 2012.

 

Resolution No. GM.053.12

Moved Cr Watson                                                         Seconded Cr Hartley  

That the changes to the Draft Financial statements are noted and that Council recognises the qualification issued by the Auditors but submits that limited resources do not permit Council to be able to carry out a proper asset impairment assessment at this stage and as a consequence Council would have had a lack of confidence in the completeness and accuracy of any impairment assessment of Council’s assets.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director of Corporate Services

 

 

Infrastructure

 

Item Number:                                   13.1

File Number: D12/5453

Subject Heading:                          Energy Sector Coordinator

Location:                                          Roma

Author and Officer’s Title:                Barry Omundson, Director Infrastructure

Executive Summary: 

At a recent Councillor Workshop the role of the Energy Sector Coordinator was discussed and agreed and was seen as a critical role in facilitating a rapid and strong response to the increased energy sector activities.  This report informs Council as to the progress in managing our energy sector responsibilities.

 

Discussion:

Director Infrastructure provided Council background on creation of the new position within Council’s organisational structure.  Council requested retrospective costs to Council resulting from the Energy sector activities be investigated once the  position is filled.

 

Resolution No. GM.054.12

Moved Cr Denton                                                          Seconded Cr Price  

 

That Council approves the creation of the position and role of the Energy Sector Coordinator subject to matters raised in the report.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director Infrastructure

  

CONFIDENTIAL ITEMS

 

In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (e)      contracts proposed to be made by it;

          (f)       starting or defending legal proceedings involving it;

 

Resolution No. GM.055.12

Moved Cr Denton                                                          Seconded Cr Chambers

 

That Council close the meeting to the public at 9.40am.

 

CARRIED                                                                                                                      9/0

 

 

Cr. Bartels declared a perceived conflict of interest in the item “Management of Temporary Flood Accommodation” due to him owning an accommodation facility in Roma and left the Chambers at 10.37am taking no further part in discussions on the matter.

 

 

Resolution No. GM.056.12

Moved Cr Denton                                                          Seconded Cr Chambers

 

That Council open the meeting to the public at 10.45am.

 

CARRIED                                                                                                                      9/0

 

Cr. Bartels entered the Chambers at 10.46am at cessation of discussion on “Management of Temporary Flood Accommodation.”

 

 

Subject Heading:  suspension of standing orders

Council adjourned the meeting for morning tea at 10.47am

 

Subject Heading:  resumption of standing orders

Council returned from morning tea at 11.15am

 

 

 

 

 

 

 

Resolution No. GM.057.12

Moved Cr Watson                                                         Seconded Cr Wason

 

That Council close the meeting to the public at 11.16am.

 

CARRIED                                                                                                                      9/0

 

 

The Mayor left the Chambers at 11.17am.

 

The Mayor entered the Chambers at 11.21am.

 

 

Subject Heading:  suspension of standing orders

Council adjourned the meeting for lunch at 12.53pm

 

Subject Heading:  resumption of standing orders

Council returned from lunch at 1.37pm

 

 

Resolution No. GM.058.12

Moved Cr Price                                                             Seconded Cr Newman

 

That Council opens the meeting to the public at 1.49pm.

 

CARRIED                                                                                                                      9/0

 

 

 

Item Number:                                   22.1

File Number: D12/3400

Subject Heading:                          Purchase of Land in Roma

Author and Officer’s Title:                Matthew McGoldrick, Director of Corporate Services

 

Executive Summary: 

This report has been prepared to inform Council on the progress of negotiations for the purchase of land.

 

Resolution No. GM.059.12

Moved Cr Wason                                                          Seconded Cr Chambers  

That Council endorses the offer made and outlined in the report to acquire the identified  land based on a mix of assets and cash and make provision for the purchase of the Land by allocating funds held in the Future Capital Works Reserve for that purpose and that any difference be made available either in a Budget Review prior to the end of the year or be put forward as a high priority project for the 2012/13 year.   

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director of Corporate Services

 

 

 

 

 

 

Item Number:                                   22.2

File Number: D12/4347

Subject Heading:                          Expression of Interest for the Lease and        Management of Roma Recreation Centre

Location:                                          35 Gregory Street, Roma

Author and Officer’s Title:                Matthew McGoldrick, Director of Corporate Services

 

Executive Summary: 

Draft Expressions of Interest documentation have been prepared for presentation and adoption by Council for use in the Expression of Interest and Tender process for the Lease and Management of the Roma Recreation Centre.

 

Resolution No. GM.060.12

Moved Cr Price                                                             Seconded Cr Watson  

That Council endorses the detailed Expression of Interest (EOI) documentation, subject to advised specification amendments,  as the basis for initiation of an EOI process for the Roma Recreation Centre.  Advertising is to commence as soon as possible and that:

 

-     at the end of the EOI process an evaluation be carried out by a panel approved by Council,

-     the evaluation panel determine whether the Expressions of Interest need to be short listed or not,

-     the Expressions of Interest be used as a basis for the preparation of Tender Documents for the Tender process,

-     that all the short listed Expressors of Interest be invited to Tender and that as such a full Public Tender would not be required and

-     the current lessee be contacted to propose a further extension of the current extension of the management rights and lease for another two months.

 

 

CARRIED                                                                                                                9/0

 

Delegated Officer

Director of Corporate Services

 

 

Item Number:                                   22.3

File Number: D12/4482

Subject Heading:                          Gunggari People #2 QUD6027/2001

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

Executive Summary: 

The Gunggari People assert to hold native title over an area of land which overlaps the local government areas of Balonne Shire Council, Murweh Shire Council and Maranoa Regional Council and made an application for a determination of native title on 23 August 2001.

 

Balonne Shire Council, Maranoa Regional Council and Murweh Shire Council are respondent parties to the claim.  Other parties include Ergon Energy, Telstra, Delhi Petroleum Pty Ltd, Associated Petroleum Pty and Santos Ltd.

 

Councils entered into an Indigenous Land Use Agreement (ILUA) with the Gunggari People in 2008.  The ILUA was subsequently registered with the National Native Title Tribunal (NNTT) on 15 December 2008.

 

The Gunggari People are seeking all parties’ consent to Federal Court orders that the Gunggari People hold native title in the claim area (“the determination”).  The Court has tentatively allocated 22 June 2012 for the determination to be heard.

 

Discussion:

Council requested an additional map which further identifies location of land be provided.

 

Resolution No. GM.061.12

Moved Cr Denton                                                          Seconded Cr Chambers  

 

1.   That Council consent to the determination of native title in the Gunggari People #2 Claim (QUD6027/01) substantially in the terms of the draft Consent Determination attached with such amendments as may be required to enable the Consent Determination to be made by the Federal Court.

 

2.   That Council delegate to the Chief Executive Officer the power to negotiate and agree to any changes to the draft Consent Determination referred to in paragraph 1 of this resolution which may be required to enable the Federal Court to make the Consent Determination.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Risk and Facilities

 

Cr. Bartels declared an interest in the following item due to him owning an accommodation facility in Roma and left the Chambers at 1.54pm taking no further part in discussions or debate.

 

Item Number:                                   22.4

File Number: D12/5393

Subject Heading:                          Management of Temporary Flood     Accommodation

Location:                                          Roma and Mitchell

Author and Officer’s Title:                Paul Bawden, Chief Executive Officer

 

Executive Summary: 

Council has established temporary accommodation for residents impacted by the recent flood event.  In managing stock, dialogue with Department of Communities has identified the need to address fees that can appropriately be linked to the provision and maintenance of the stock.

 

Resolution No. GM.062.12

Moved Cr Newman                                                       Seconded Cr Hartley  

That Council introduce a rental schedule for the provision of temporary flood accommodation as specified below:-

 

Accommodation

Description

Community

Pensioners 

Trade Contractors

Bunkhouses

$140

$125

Market  Value Rent

Hutchinson buildings

$165

$145

Market  Value Rent

1 bedroom single relocatable units

$165

$145

Market  Value Rent

2 bedroom relocatable units  

$180

$160

Market  Value Rent

If insurance covers accommodation Council will negotiate a market rental value with community individuals and pensioners.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Chief Executive Officer

 

Cr. Bartels entered the Chambers at 1.57pm.

 

Item Number:                                   22.5

File Number: D12/5447

Subject Heading:                          Roma Flood Study & Mitigation Project   Reports - Stage 1 and 2

Location:                                          Roma

Author and Officer’s Title:                Barry Omundson, Director Infrastructure

Executive Summary: 

Stage 1 of the Roma Flood Study & Mitigation Project entailed the investigation and modelling of the March 2010 flood event in Roma.  This work was extended to include the April 2011 event.  The Roma Flood Study & Mitigation Interim Report (Stage 1) details the outcomes of Stage 1 and provides maps of modelled flood and inundation levels.  Stage 2 of the report is an assessment of the 10 flood mitigation study and mitigation project previously presented to Council at its last Meeting in Injune.

 

Resolution No. GM.063.12

Moved Cr Bartels                                                          Seconded Cr Watson  

1.         That Council endorses the flood modelling tools and results developed in Stage 1 of the Roma Flood Study and Mitigation Project subject to the modelling being extended to include the 2012 flood event;

 

2.         That Council generally endorses the preferred mitigation measures and progresses the investigation of the recommendations contained in the interim Stage 2 Report being:

 

                    a) Levee embankment;

                    b) Western Diversion Channel;

                    c) House raising where appropriate

 

3.         That Council endorses the schedule and studies outlined in the report and seeks detailed design of works and funding of the proposed mitigation measures for Roma;

 

4.         That Council seeks funding as outlined within this report for an appropriate flood drainage study of Mitchell that is to include a high level of community consultation;

 

5.         That documentation be prepared and distributed at the earliest opportunity to support community consultation on the Roma Flood Study and Mitigation Project and the outcomes inform the next stages of the work.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director Infrastructure

 

 

 

 

 

 

 

 

 

LATE ITEMS

 

Item Number:                                   L1

File Number: D12/3364

Subject Heading:                          Valuation of Land at Roma

Author and Officer’s Title:                Matthew McGoldrick, Director of Corporate Services

 

Executive Summary: 

Further to the report to Council on the Sale of Neighbourhood Centre site, 29A Bowen Street, Roma  on the 14 December,2011 and the resolution from that meeting which was to determine whether the offer was fair by obtaining two valuations and comparing these to the offer made by Bret Taylor. The other part of the recommendation was to consider the alternate accommodation options and the impact on staffing.

Resolution No. GM.064.12

Moved Cr Chambers                                                     Seconded Cr Bartels  

Council reject the monetary offer received from ABFAB Queensland Pty Ltd atf Taylor Family Trust but request the company submit a Tender and include in the Tender the option submitted which was for Council to sell the site on the basis that a deferred settlement would be available for a period of 12 to 18 months to allow Council to relocate the buildings on site to another location chosen by Council and leave the site clear of all buildings.

 

CARRIED                                                                                                                      6/3

 

Delegated Officer

Director of Corporate Services

 

 

  CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 2.03pm.

                                 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 14 March 2012, at Roma Administration Centre.

 

 

 

 

...............……….................                                            ..................................

Mayor.                                                                  Date.