Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 14 March 2012 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. T G Hartley, Cr. J P Bartels, Cr. J L Chambers, Cr. R J Denton, Cr. W M Newman, Cr. M L Price, Cr. W S Wason, Cr. J S Watson,  Chief Executive Officer – Paul Bawden, Director Community Services – Tony Klein, Director Corporate Services – Matthew McGoldrick, Director Planning & Environment – Rob Hayward, Director Infrastructure – Barry Omundson, Corporate Communications Officer – Jane Frith, Kelly Rogers – Executive Coordinator and Lauren Owen Minutes Officer in attendance.

 

GUESTS

 

David Stewart, Director General of Department of Transport and Main Roads.

Kym Murphy, Regional Director (South West) of Department of Transport and
Main Roads.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.08am.

 

APOLOGIES   

 

There were no apologies for the meeting.

 

Confirmation of Minutes

 

Resolution No. GM.065.12

Moved Cr Hartley                                                          Seconded Cr Newman  

 

That the minutes of the General Meeting (4-7.03.12) held on 7 March 2012 be confirmed.

 

CARRIED                                                                                                                      9/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

David Stewart, Director General of Department Transport and Main Roads provided an overview of flood recovery works.  He advised that the department has a recovery program budget of approximately $700 million in the south west region of which $200 million has been completed to date.

 

Discussion also took place on the importance of progressing replacement of the Mitchell bridge.

 

The Mayor announced that the LGAQ Natural Disaster Management Conference will be held in Roma in late July/early August 2012.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Executive Services

 

Item Number:                                   10.1

File Number: D12/5389

Subject Heading:                          2011/2012 Operational Plan Quarterly Review

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

 

Executive Summary: 

The 2011/12 Operational Plan sets out the most significant projects and initiatives that Council decided to pursue this financial year towards achieving the long term objectives in the Corporate Plan 2009-2013.

 

Regular monitoring of progress against this Operational Plan is an important element of Council’s governance process and is also a requirement of the Local Government Act 2009. 

 

The attached report on progress to 31st December 2011 is presented for Council’s consideration.  An update on activities identified in the Operational Plan has been undertaken and explanations provided.

 

Discussion:

Council raised questions on a number of items contained within the report which were responded to in turn by the appropriate officer.

 

Cr. Price enquired if the economic development DVD released last year is available for public distribution.  Director Planning and Environment indicated he would follow up on the matter.

 

Council enquired on the next steps of consultation for the Regional Planning Scheme.  Director Planning and Environment provided an update on the matter.

 

Delegated Officer

Director Planning & Environment

 

Cr Chambers enquired on above ground works in relation to Wallumbilla bore.  Director Infrastructure to follow up on the matter.

 

Cr. Price enquired on traffic island works in Injune.  Director Infrastructure advised he would follow up on the matter.

 

Cr. Denton enquired on progress of the water pressure matter identified in Injune.  Director Infrastructure advised he would follow up on the matter.

 

Delegated Officer

Director Infrastructure

 

Resolution No. GM.066.12

Moved Cr Chambers                                                     Seconded Cr Watson  

That the second quarterly report on the activities to achieve the goals and strategies outlined in the 2011/12 Operational Plan be received.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Risk and Facilities

 

 

Item Number:                                   10.2

File Number: D12/6316

Subject Heading:                          Update on Roma Airport Works and Official    Opening

Author and Officer’s Title:                Paul Bawden, Chief Executive Officer

 

Executive Summary: 

The purpose of this report is to provide an update to Council on the Roma Airport Works and Official Opening on 17 March, 2012.

 

Discussion:

The CEO provided an update on progress including the need to finalise operational security screen installation requirements.

 

Resolution No. GM.067.12

Moved Cr Price                                                             Seconded Cr Newman  

That Council notes and endorses the report providing an update on Roma Airport Works and Official Opening.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Chief Executive Officer

 

 

Community Services

 

Item Number:                                   11.1

File Number: D12/6022

Subject Heading:                          Regional Arts Development Fund (RADF) Annual Bid 2012-2013

Author and Officer’s Title:                Noela Ward, Manager Community Development

Executive Summary: 

The Regional Arts Development Fund (RADF) Bid is an annual application submitted by Council to Arts Queensland for funds to support the local RADF Program.

 

Resolution No. GM.068.12

Moved Cr Bartels                                                          Seconded Cr Chambers  

That Council-

 

(a)   approve the amount of $35,000.00 for the Regional Arts Development Fund (RADF) Annual Bid 2012-2013 for funds from Arts Queensland; and

 

(b)   approve a budgetary allocation of $15,000.00 for the 2012-2013 Council Budget being Council’s contribution toward the 2012-2013 Regional Arts Development Fund (RADF) Program.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Community Development

 

 

Corporate Services

 

Item Number:                                   12.1

File Number: D12/5417

Subject Heading:                          Purchasing Policy

Author and Officer’s Title:                Gemma Lines, Stores and Purchasing Coordinator

 

Executive Summary: 

In accordance with the Local Government Act 2009 Council is required to establish a Purchasing Policy which sets out Council’s legally compliant Purchasing and contracting principles that will be applied by all Council staff when undertaking any Purchasing.

 

Resolution No. GM.069.12

Moved Cr Wason                                                          Seconded Cr Newman  

That Council adopts the revised Purchasing Policy as presented.  

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Stores and Purchasing Coordinator

 

 

Item Number:                                   12.2

File Number: D12/5928

Subject Heading:                          Complaints Management Policy

Applicant:                                         N/A

Author and Officer’s Title:                Debbie Tully, Administration Manager

Executive Summary: 

Under Section 268 (1) of the Local Government Act 2009, Council is required to establish a complaints management process for resolving administrative action complaints. 

 

Resolution No. GM.070.12

Moved Cr Denton                                                          Seconded Cr Watson  

That Council adopt the Complaints Management Policy as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Administration Manager

 

 

Planning & Environment

 

Cr Bartels declared a perceived conflict of interest in the following item due to him owning an accommodation facility in Roma and left the Chambers at 10.07am, taking no further part in discussions or debate.

 

Item Number:                                   15.1

File Number: D12/5040

Subject Heading:                          Application for Material Change of Use -         "Motel" (33 Units) File No. 2011/17879

Location:                                          46 - 48 Hawthorne Street, Roma QLD 4455 (Lot 5 on R868)

Applicant:                                         Paul Middlemiss Rivogold Holdings Pty Ltd atf The Rivogold          Holdings Trust

Author and Officer’s Title:                Robert Hayward, Director Planning & Environment

 

Executive Summary:

This application seeks to carry out a Material Change of Use (Motel – 33 units) on land at 46-48 Hawthorne Street, Roma and described as Lot 5 on R868. The proposed development consists of 33 units and a caretaker’s residence in 2, two storey accommodation buildings.  

The proposed development is consistent with the provisions of the Roma Town Planning Scheme including the DEOs and Town Area Code.

 

Discussion:

Council discussed room layout options for the specified units.

 

Resolution No. GM.071.12

Moved Cr Price                                                             Seconded Cr Denton  

Council approve the application for a Material Change of Use (Motel – 33 units) at 46-48 Hawthorne Street, Roma and described as Lot 5 on R868, subject to the following conditions:

 

Complete and Maintain

 

1.    Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.    Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.    Maintain the approved development being Material Change of Use (Motel – 33 units) in accordance with the approved plans and any conditions that cause alteration to the approved plans via landscaping provisions.

 

Plan/Document number

Plan/Document name

Date

1128.001 Issue G

Site Plan

12 December 2011

1128.102 Issue A

Vehicle Simulation Swept Path Diagrams

12 December 2011

1128.101 Issue C

Typical Unit Plan

30 September 2011

1128.002 Issue B

Upper Floor Plan

30 September 2011

1128.201 Issue B

Elevations

30 September 2011

1128.202 Issue B

Elevations

30 September 2011

 

Stormwater and Drainage

 

4.    Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

5.    Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

6.    There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

 

7.    The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

8.    Soil erosion and sediment is controlled in accordance with Schedule 6: “Standards for Stormwater Drainage”.

 

Erosion Control

 

9.    If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

10.   During construction, soil erosion and sediment is to be managed in accordance with Schedule 7: “Standards for Construction Activity”.

 

Services Provisions

 

11.   The site must be connected to the reticulated sewerage network in accordance with Planning Scheme Schedule 5: “Standards for Sewerage Supply”.  Where the proposed building will be constructed over existing sewerage infrastructure (sewer main) the main is to be bridged and piered to a minimum of 600 mm below the invert level of the main.

 

12.   The site must be provided with a water connection, up to and including a path cock to the water distribution network.

 

13.   The development is to be connected to a reticulated electricity supply at no cost to Council.

 

14.   If the premises is connected to a telecommunications reticulation service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).

 

Rubbish Collection and Amenity

 

15.   At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

16.   The area allocated for rubbish collection, as shown on the approved site plan, is to be visually obscured from Hawthorne Street by a solid screen gate that is to remain closed when a collection is not taking place.

 

Access, Roads, Landscaping and Lighting

 

17.   Vehicle manoeuvring areas must be provided on-site so that all vehicles, with the exception of buses, can enter and leave the site in a forward direction.

 

18.   The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

19.   All landscaping, streetscaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

20.   Landscaping must be provided within recessed areas of the masonry fence along the Bowen Street frontage of the site, as shown on Plan No. 1128.001, Issue G dated 12.12.11.  Landscaping must reach a minimum height of 3 metres within 18 months of planting and must be maintained at all times while the use is operating at the site. Landscaping must be established on the street side of the fence.

 

21.   A landscaping plan must be lodged with the assessment manager (Council) for approval.

 

22.   Provide a total of 34 car parking spaces on the site, and 1 bus parking space, in accordance with the approved plans.

 

23.   All carparking spaces and driveway areas are to be sealed with an approved impervious surface. Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.

 

24.   Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

25.   Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

 

Avoiding Nuisance

 

26.   Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

27.   All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

28.   Any airconditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

Buildings

 

29.   All buildings are to comply with the approval documents.

 

Advertising Signs

 

30.   Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

No Cost to Council

 

31.   The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

32.   All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

Use

 

33.   All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

Infrastructure Contributions

 

34.   An infrastructure contribution, in accordance with Council’s adopted Priority infrastructure Plan, of $226,500.00 is payable to Council.  The stated charge is to be paid before commencement of construction.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Director Planning & Environment

 

 

Subject Heading:  suspension of standing orders

Council adjourned the meeting for morning tea at 10.14am

 

Cr Bartels joined Councillors for morning tea at 10.14am.

 

Subject Heading:  resumption of standing orders

Council returned from morning tea at 11.00am

 

Cr Bartels had previously declared a perceived conflict of interest in the item “Application for Material Change of Use - "Motel" (33 Units) File No. 2011/17879” due to him owning an accommodation facility in Roma and did not return to the Chambers at 11.00am, taking no further part in discussions or debate.

 

At cessation of discussions on the abovementioned item, Cr Bartels entered the Chambers at 11.02am.

 

 

Status Reports

 

Corporate Services

 

Item Number:                                   18.1

File Number: D12/3943

Subject Heading:                          Financial Sustainability Report for December          2011

Author and Officer’s Title:                Karen Searle, Financial Services & Rates Coordinator

Month & Year of Report:                   December 2011

Name of Department:                       Corporate Services

Executive Summary: 

The Financial Sustainability Report for the period ending 31 December 2011 is presented for Council’s consideration.  Each month, year to date financial statements are prepared in order to monitor actual performance against the latest adopted budget.

 

Discussion:

Councillors enquired on a number of items contained within the financial sustainability report.  Officers responded accordingly.

 

Resolution No. GM.072.12

Moved Cr Watson                                                         Seconded Cr Hartley  

That the Progressive Financial Statements of Account for the period ending 31 December 2011 as included in the Financial Sustainability Report be received subject to audit.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Financial Services & Rates Coordinator

  

 

Item Number:                                   22.1

File Number: D12/5524

Subject Heading:                          Ratification of the February 2012 RADF Funding        Round

Author and Officer’s Title:                Noela Ward, Manager Community Development

 

Executive Summary: 

The Maranoa Regional Council Regional Arts Development Fund (RADF) Committee has assessed funding applications for arts and cultural projects and activities submitted under the February 2012 funding round.

 

Resolution No. GM.073.12

Moved Cr Price                                                             Seconded Cr Hartley  

That Council endorse the RADF Committee’s recommendation for the payment of funding under the RADF program to approved applicants:

 

Booringa Heritage Group - $2,650.00

Friends of the Mitchell on Maranoa Gallery - $2,022.00

Creative Injune - $1,326.00

Isolated Children’s Parents Association – Mitchell-Tomoo Branch $585.00

Mitchell Arts Council - $3,125.00

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Community Development

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 11.18am.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 28 March 2012, at Mitchell Administration Centre.

 

 

 

 

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Mayor.                                                                  Date.