Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Mitchell Administration Centre on 28 March 2012 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. T G Hartley, Cr. J P Bartels, Cr. J L Chambers, Cr. R J Denton, Cr. W M Newman, Cr. M L Price, Cr. W S Wason, Cr. J S Watson,  Chief Executive Officer – Paul Bawden, Director Community Services – Tony Klein, Director Corporate Services – Matthew McGoldrick, Director Planning & Environment – Rob Hayward, Director Infrastructure – Barry Omundson, Corporate Communications Officer – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

GUESTS

 

John Wagner and Matthew Ostwald representing Toowoomba Regional Enterprise.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.19AM.

 

APOLOGIES   

 

There were no apologies for the meeting.

 

Confirmation of Minutes

 

Resolution No. GM.074.12

Moved Cr Denton                                                          Seconded Cr Newman  

 

That the minutes of the General Meeting (5-14.03.12) held on 14 March 2012 be confirmed as amended to include a spelling correction “Mitchell – Tomoo Branch.”  This reference is found on page 9 of the minutes pertaining to  item 22.1.

 

CARRIED                                                                                                                      9/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

John Wagner (Chairman) and Matthew Ostwald (Deputy Chairman) representing Toowoomba Regional Enterprise provided Council an overview of the newly formed companies’ proposal to merge the Toowoomba Regional Enterprise and the Surat Basin Corporation to form the Toowoomba and Surat Basin Enterprise.  They  also delivered an overview of the organisations' role being that of an advocate and conduit for economic development encompassing Toowoomba, and to the west, incorporating the area identified as the Surat Basin.  Council was encouraged to consider membership and a financial contribution in support to the new organisation.

 

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Community Services

 

Item Number:                                   11.1

File Number: D12/7076

Subject Heading:                          2012 Australia Day Awards & Celebrations       Post Event Report

Author and Officer’s Title:                Nicola Gear, Community Development Coordinator -   Surat

Executive Summary: 

A Post Event Report on the 2012 Australia Day Awards & Celebrations held on 26 January 2012.

 

Resolution No. GM.075.12

Moved Cr Wason                                                          Seconded Cr Price  

That Council receive and note the Officer’s Report as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Community Development Coordinator - Surat

  

 

Status Reports

 

Executive Services

 

Item Number:                                   16.1

File Number: D12/6000

Subject Heading:                          Organisational Monthly Performance Report

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

Month & Year of Report:                   January 2012

Name of Department:                       All Departments of Council

Executive Summary: 

The new format Organisational Performance monthly report has been developed to provide Council with a high level analysis of performance across the organisation. 

 

Discussion:

The Chief Executive Officer provided an overview of the format changes to the Monthly Performance report.  Councillors in turn enquired on a number of items contained within the report.  The CEO and Directors responded accordingly.

 

Resolution No. GM.076.12

Moved Cr Hartley                                                          Seconded Cr Watson  

That Council receive and note the Officer’s Monthly Performance report for January 2012 as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Risk and Facilities

 

 

Corporate Services

 

Item Number:                                   18.1

File Number: D12/4345

Subject Heading:                          Financial Sustainability Report for January   2012

Author and Officer’s Title:                Karen Searle, Financial Services & Rates Coordinator

Month & Year of Report:                   January 2012

Name of Department:                       Corporate Services

 

Executive Summary: 

The Financial Sustainability Report for the period ending 31 January 2012 is presented for Council’s consideration.  Each month, year to date financial statements are prepared in order to monitor actual performance against the latest adopted budget.

 

Resolution No. GM.077.12

Moved Cr Bartels                                                          Seconded Cr Chambers  

That the Progressive Financial Statements of Account for the period ending 31 January 2012 as included in the Financial Sustainability Report be received subject to audit.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Financial Services & Rates Coordinator

  

MAYORAL MINUTE

 

The Mayor addressed Councillors’ and those present in the gallery to advise of progress to date with respect to flood mitigation considerations for the towns of Roma and Mitchell.

He advised that the Business Case submitted by Maranoa Regional Council for Construction of Flood Mitigation Works at Roma and the undertaking of Flood and Drainage Study at Mitchell had been reviewed by the attending authority.  The Mayor  further advised that the former Premier had indicated  that the business case warranted further detailed investigation with the State Department.  The Mayor indicated his intention to personally meet with relevant State and Federal Ministers in the near future to ensure the matter is attended to with priority.

 

The original flood study commissioned by Council and undertaken by EnGenY in response to earlier floods experienced in Roma requires additional work to incorporate data collected from the 2012 flood levels in Roma, in order to update original models and refine potential flood mitigation measures previously identified.  Proposed mitigation measure estimates will again need to be reviewed.  The Mayor advised that community consultation will take place once these revisions are finalised.

 

Potential mitigation measure impacts further down stream will also be raised as part of investigations.

 

For Mitchell, the Mayor advised that funding would need to be secured to progress the Flood and Drainage Study for Mitchell, but did advise that the Department of Transport and Main Roads had completed initial hydrological studies in Mitchell and that initial discussions had been undertaken concerning the influence of the weir during recent flooding.

 

 

 

MAYORAL MINUTE

 

The Mayor congratulated current elected members seeking re-nomination for the upcoming elections, continuing on to congratulate all nominating candidates, some of whom were present in the gallery,  that have indicated a desire to service the community.

 

 

Subject Heading:  suspension of standing orders

Council adjourned the meeting for morning tea at 9.53am

 

Subject Heading:  resumption of standing orders

Council returned from morning tea at 10.44am

 

 

In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (d)      rating concessions;

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (f)       starting or defending legal proceedings involving it;

 

Cr.  Price left the Chambers at 11.39am.

 

Resolution No. GM.078.12

Moved Cr Hartley                                                          Seconded Cr Newman

 

That Council close the meeting to the public at 11.40am.

 

CARRIED                                                                                                                      8/0

 

 

Cr. Price entered the Chambers at 11.42am.

 

Cr. Newman left the Chambers at 1.43pm.

Cr. Newman entered the Chambers at 1.46pm.

 

Cr Denton left the Chambers at 1.58pm.

 

Resolution No. GM.079.12

Moved Cr Chambers                                                     Seconded Cr Bartels

 

That Council open the meeting to the public at 1.59pm.

 

CARRIED                                                                                                                      8/0

 

 

Cr Denton entered  the Chambers at 2.00pm.

 

 

 

 

Subject Heading:  suspension of standing orders

Council adjourned the meeting for lunch at 2.01pm

 

Subject Heading:  resumption of standing orders

Council returned from lunch at 2.43pm

 

 

CONFIDENTIAL ITEMS

 

Item Number:                                   22.1

File Number: D12/4783

Subject Heading:                          Request to write off water consumption        charge

Location:                                          Roma

Author and Officer’s Title:                Karen Searle, Financial Services & Rates Coordinator

Executive Summary: 

The property owner has requested that Council review the water consumption charge that was levied on the rate notice issued on 26 October, 2011 with respect to Assessment Number 14033393.

 

Resolution No. GM.080.12

Moved Cr Denton                                                          Seconded Cr Chambers  

That Council write off consumption charges of $522.45 and refund the $61.00 paid for a water meter investigation.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Financial Services & Rates Coordinator

 

 

Item Number:                                   22.2

File Number: D12/6701

Subject Heading:                          Financial Sustainability Report - Debtors &     Creditors for period ending 29 February 2012

Author and Officer’s Title:                Karen Searle, Financial Services & Rates Coordinator

Month & Year of Report:                   February 2012

Name of Department:                       Corporate Services

 

Executive Summary: 

The Financial Sustainability Debtor and Creditor Report for the period ending 29 February 2012 is presented for Council’s consideration.  Each month, details of major 90 day accounts and payment register is prepared in order to monitor possible financial risks.

 

Resolution No. GM.081.12

Moved Cr Watson                                                         Seconded Cr Hartley  

That the Financial Sustainability Debtor and Creditor Report for the period ending 29 February 2012 be received subject to audit.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Financial Services & Rates Coordinator

 

 

 

 

 

 

 

Item Number:                                   22.3

File Number: D12/7622

Subject Heading:                          Engagement of Principal Engineering       Consultant for NDRRA Program

Author and Officer’s Title:                Barry Omundson, Director Infrastructure

Executive Summary: 

Council is undertaking flood restoration works under the NDRRA.  Council Officers have identified that they do not have the capacity nor a labour and supervision force of an appropriate skill set to fully perform, supervise and manage the flood restoration works in a manner which is efficient and effective, provides value for money, and complies with government legislation, policies and procedures.  As previously advised in information sessions a process has been pursued to engage an independent Principal Engineering Consultant to provide those services.

 

Resolution No. GM.082.12

Moved Cr Watson                                                         Seconded Cr Wason  

  1. That Council approves Aurecon Australia Pty Ltd as the preferred tender for the principal engineering consultancy services;

 

  1. That Council authorises the Chief Executive Officer to finalise negotiations with Aurecon Australia Pty Ltd; and

 

  1. That Council authorises the Chief Executive Officer to enter into a final contract with Aurecon Australia Pty Ltd for principal engineering consultancy.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director Infrastructure

 

LATE ITEM

 

Cr. Hartley declared a potential ‘Conflict of interest’ in the following item due to him being a member of the Injune Rodeo Committee and left the Chambers at 2.45pm taking no further part in discussions or debate.

 

Cr. Denton also  declared potential a ‘Conflict of Interest’ in the following item due to her being a member of the Injune & District Tourist Association and left the Chambers at 2.45pm taking no further part in discussions or debate.

 

 

Item Number:                                   22.4

File Number: D12/7673

Subject Heading:                          Caravan Park and Camping Ground Opportunities in Injune

Location:                                          Injune

Applicant:                                         Various

Author and Officer’s Title:                Matthew McGoldrick, Director of Corporate Services

Executive Summary: 

This report reviews opportunities to provide Caravan and Camping facilities in Injune for the travelling public.

 

Resolution No. GM.083.12

Moved Cr Price                                                             Seconded Cr Chambers  

That Council allows public access to the Injune Rodeo Grounds, free of charge,  during the 2012- 2013 tourist season whilst costings for upgrading of the showers and toilet facilities be undertaken in consultation with Injune Rodeo Club and Injune District Tourism Association.

 

CARRIED                                                                                                                      7/0

 

Delegated Officer

Director of Corporate Services

 

Councillor’s Hartley and Denton entered the Chambers at 2.48pm.

 

Resolution No. GM.084.12

Moved Cr Watson                                                         Seconded Cr Chambers

That Council endorses the issue of a breach notice on Picnic Point Development Venture Pty Ltd seeking that facilities for the travelling public be re-established at the current caravan park.

 

CARRIED                                                                                                                      7/2

 

Delegated Officer

Director Corporate Services

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 2.50pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 11 April 2012, at Roma Administration Centre.

 

 

 

 

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Mayor.                                                                  Date.