Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 11 April 2012 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. T G Hartley, Cr. J L Chambers, Cr. R J Denton, Cr. W M Newman, Cr. M L Price, Cr. W S Wason,   Chief Executive Officer – Paul Bawden, Director Corporate Services – Matthew McGoldrick, Director Planning & Environment – Rob Hayward, Director Infrastructure – Barry Omundson, Director Community Services – Tony Klein, Corporate Communications Officer – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

GUESTS

 

Gerard Timbs representing McInnes Wilson Lawyers.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.18am.

 

APOLOGIES   

 

Resolution No. GM.085.12

Moved Cr Hartley                                                          Seconded Cr Wason

 

That apologies be received and leave of absence granted for Cr. Bartels and Cr. Watson  for this meeting.

 

CARRIED                                                                                                                      7/0

 

 

Confirmation of Minutes

 

Resolution No. GM.086.12

Moved Cr Denton                                                          Seconded Cr Chambers  

 

That the minutes of the General Meeting (6-28.03.12) held on 28 March 2012 be confirmed.

 

CARRIED                                                                                                                      7/0

 

 

Business Arising FROM MiNUTES

 

Cr. Chambers requested a progress update on the matter – “Caravan Park and Camping Ground Opportunities in Injune.”  This item was discussed at the General Meeting on 28 March 2012 and subsequent Resolution Number GM.083.12 applies.  The Director Corporate Services provided a progress update on the matter, with Council requesting the Injune Tourism Association be notified accordingly.

 

Delegated Officer

Director Corporate Services

 

 

On the Table

 

There were no items for discussion on the table.

 

 

 

 

Presentations/Petitions and Deputations

 

Gerard Timbs representing McInnes Wilson Lawyers  provided Council an update on a legal matter during closed session.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Executive Services

 

Item Number:                                   10.1

File Number: D12/8524

Subject Heading:                          Airport Opening Post Event Report

Author and Officer’s Title:                Kerry Dean, Executive Support Assistant

 

Executive Summary: 

A post event report on the Roma Airport Opening held on the 17 March, 2012.

 

Discussion:

Council congratulated officer’s for hosting of a well organised and successful event in consideration of wet weather on the day.

 

Resolution No. GM.087.12

Moved Cr Denton                                                          Seconded Cr Newman  

That Council receive and note the Officer’s Report on Roma Airport Opening as presented.

 

CARRIED                                                                                                                      7/0

 

Delegated Officer

Executive Support Assistant

 

 

Item Number:                                   10.2

File Number: D12/9387

Subject Heading:                          Proposed resolutions for 2012 National          General Assembly of Local Government

Author and Officer’s Title:                Paul Bawden, Chief Executive Officer

Executive Summary: 

The Council has the opportunity to submit motions for consideration at the upcoming National General Assembly of Local Government.

 

Discussion:

Council discussed the extent of the Federal Governments’ National Broadband Network (NBN), that being planned for Roma only at this stage, with outlying areas not included in the initial roll out schedule.

 

Resolution No. GM.088.12

Moved Cr Denton                                                          Seconded Cr Chambers  

That Council endorse and forward the motions outlined in the report to the 2012 National General Assembly of Local Government.

 

CARRIED                                                                                                                      7/0

 

Delegated Officer

Chief Executive Officer

 

Corporate Services

 

Item Number:                                   12.1

File Number: D12/8441

Subject Heading:                          Disposal of unused Wycombe State School     site

Location:                                          Wycombe State School site, Lot 21 on COG116

Applicant:                                         Department of Environment and Resource Management

Author and Officer’s Title:                Debbie Tully, Administration Manager

 

Executive Summary: 

Education Queensland has instructed the Department of Environment and Resource Management to dispose of Lot 21 on COG116, the Wycombe State School site.  This site is no longer being used as a school and the Department of Environment and Resource Management is seeking Council’s views on this matter.

 

Discussion:

Council requested further consultation be undertaken on potential future community use of the facility.

 

Resolution No. GM.089.12

Moved Cr Newman                                                       Seconded Cr Price  

That the motion lay on the table pending further consultation with relevant community members and advice to this effect be provided to Department of Environment and Resource Management (DERM).  Once completed the matter be presented to Council for further consideration.

 

CARRIED                                                                                                                      7/0

 

Delegated Officer

Administration Manager

 

Cr. Price declared a perceived ‘Conflict of Interest’ in the following item due to her personal business dealings with Santos in the wider vicinity of the specified locality and left the Chambers at 9.30am, taking no further part in discussion or debate.

 

Cr. Wason also raised in discussion with present Councillors on the potential for him to have a perceived ‘Conflict of Interest’ in the following item given his personal business dealings with Santos. Councillors in attendance were of the view that no conflict existed and Cr. Wason continued to participate in discussion and debate on the matter.

 

 

 

 

 

 

 

Item Number:                                   12.2

File Number: D12/8455

Subject Heading:                          Santos Terms of Access - Lot 1 on RP58256

Location:                                          Injune to Taroom Road Pony Hills

Applicant:                                         Santos

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

 

Executive Summary: 

Santos is seeking approval to carry out works on Lot 1 on RP58256 on the Injune Taroom Road in the Pony Hills district.  This parcel of land is approximately 34 hectares in size and is vacant land.  Santos plans to install 700 metres of gas flowline, 700 metres of water flowline and 500 metres of overhead power along the front of the allotment parallel to the roadway.

 

Discussion:

Council enquired on the impact to Council owned land bordering the proposed site with respect to the provision of heavy vehicle access.  The Director Corporate Services advised the placement of a heavy vehicle access as proposed could allow for a future borrow pit or location to spot carted material.  He further advised at this stage he was not aware of any other future strategic purpose for the land and that there would be no impact to fencing requirements.

 

Resolution No. GM.090.12

Moved Cr Hartley                                                          Seconded Cr Newman  

Council agree to Santos installing 700 metres of gas flowline, 700 metres of water flowline and 500 metres of overhead power on Lot 1 on RP58256 in accordance with the Terms of Access dated 1 July 2011 and also on the condition that heavy vehicle access is provided to the allotment.

 

CARRIED (Cr. Wason voted in favour of the motion)                                                           6/0

 

Delegated Officer

Manager Risk and Facilities

 

At cessation of discussion and debate on the abovementioned item Cr. Price entered the Chambers at 9.49am.

 

Resolution No. GM.091.12

Moved Cr Denton                                                          Seconded Cr Newman

 

That Council be provided an inventory of all Council owned Land.

 

CARRIED                                                                                                                      7/0

 

Delegated Officer

Director Corporate Services

 


 

Status Reports

 

Corporate Services

 

Item Number:                                   18.1

File Number: D12/6410

Subject Heading:                          Financial Sustainability Report for the month        ending 29 February 2012

Author and Officer’s Title:                Karen Searle, Financial Services & Rates Coordinator

Month & Year of Report:                   February 2012

Name of Department:                       Corporate Services

 

 

Executive Summary: 

The Financial Sustainability Report for the period ending 29 February 2012  is presented for Council’s consideration.  Each month, year to date financial statements are prepared in order to monitor actual performance against the latest adopted budget.

 

Discussion:

Council enquired on a number of items contained within the report, the CEO and  appropriate Director in turn responded.

 

Resolution No. GM.092.12

Moved Cr Wason                                                          Seconded Cr Hartley  

That the Progressive Financial Statements of Account for the period ending 29 February 2012  as included in the Financial Sustainability Report be received subject to audit.

 

CARRIED                                                                                                                      7/0

 

Delegated Officer

Financial Services & Rates Coordinator

  

 

Subject Heading:  suspension of standing orders

Council adjourned the meeting for morning tea at 10.00am

 

Subject Heading:  resumption of standing orders

Council returned from morning tea at 10.44am

 

In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (d)      rating concessions;

          (e)      contracts proposed to be made by it;

          (c)      the local government budget;

 

Resolution No. GM.093.12

Moved Cr Denton                                                          Seconded Cr Price

 

That Council close the meeting to the public at 10.45am.

 

CARRIED                                                                                                                      7/0

 

 

Cr. Hartley declared a ‘Conflict of Interest’ in item “Tender 12/13 Sale of Toyota Landcruiser” due to a family member submitting a tender for the said vehicle and left the chambers at 11.37am taking no further part in discussions on the item.

 

Cr. Hartley entered the chambers at cessation of discussions pertaining to “Tender 12/13 Sale of Toyota Land cruiser” at 11.39am.

 

Resolution No. GM.094.12

Moved Cr Hartley                                                          Seconded Cr Denton

 

That Council open the meeting to the public at 12.01pm.

 

CARRIED                                                                                                                      7/0

 

 

Subject Heading:  suspension of standing orders

Council adjourned the meeting at 12.03pm for a brief recess

 

Subject Heading:  resumption of standing orders

Council reconvened the meeting at 12.08pm

 

Item Number:                                   22.1

File Number: D12/5699

Subject Heading:                          Allow Discount

Location:                                          Injune

Author and Officer’s Title:                Kirsty Grams, Rates Officer

 

Executive Summary: 

Rate payer requesting that the discount be allowed on rates and charges for period 1 July 2011 to 31 December 2011 for assessment numbers 13014410 and 13013065.

 

Resolution No. GM.095.12

Moved Cr Hartley                                                          Seconded Cr Chambers  

That Council does not allow the discount.

 

CARRIED                                                                                                                      6/1

 

Delegated Officer

Rates Officer

 

 

Item Number:                                   22.2

File Number: D12/5683

Subject Heading:                          Allow Discount

Location:                                          Various location within the Maranoa Regional Council area.

Author and Officer’s Title:                Kirsty Grams, Rates Officer

 

Executive Summary: 

The rate payer requested that the discount be allowed as he had previously contacted Council to change the name and postal address for forwarding debtors accounts. Due to the address not being updated, the notices were not received within the discount period for assessment numbers –

15003833, 15003882, 15007438, 15007271, 15007339, 15006448, 15004021, 15003890, 15003908, 15003940.                   

 

Resolution No. GM.096.12

Moved Cr Newman                                                       Seconded Cr Denton  

That the requested discount be allowed due to an internal processing error of Council.

 

CARRIED                                                                                                                      7/0

 

Delegated Officer

Rates Officer

 

 

Item Number:                                   22.3

File Number: D12/9269

Subject Heading:                          Airport Landing Fees

Location:                                          Roma

Author and Officer’s Title:                Wayne Walker, Group Manager

Executive Summary: 

Completion of the recent Airport Upgrade Works, gives as part of the annual review of Council’s Fees and Charges a review of fees payable by airport users to ensure that the additional costs of providing the new facilities are recovered.

 

Resolution No. GM.097.12

Moved Cr Price                                                             Seconded Cr Hartley  

That Council authorises the Chief Executive Officer to negotiate and advise Qantas and any other relevant parties of the likely proposed fee increases for airport users, and this be part of the draft Fees and Charges for 2012/13.

 

CARRIED                                                                                                                      7/0

 

Delegated Officer

Group Manager

 

 

LATE ITEM

 

Item Number:                                   22.5

File Number: D12/9107

Subject Heading:                          Project Proposal - Maranoa Leadership in      Land Management

Location:                                          Maranoa Region

Applicant:                                         Australian Land Management Group

Author and Officer’s Title:                Robert Hayward, Director Planning & Environment

Executive Summary: 

The Australian Land Management Group is seeking to partner with the Maranoa Regional Council, with the support of the Queensland Murray-Darling Committee, to improve land management through the application of Certified Land Management (CLM).

 

Resolution No. GM.098.12

Moved Cr Hartley                                                          Seconded Cr Newman  

That Council provide in principle support for the project and will  continue to partner to secure external funding.

 

CARRIED                                                                                                                      7/0

 

Delegated Officer

Director Planning & Environment

 

Cr. Hartley declared a ‘Conflict of Interest’ in item in the following item due to a family member submitting a tender for the said vehicle and left the chambers at 12.14pm taking no further part in discussions on the item.

 

 

Item Number:                                   22.4

File Number: D12/7049

Subject Heading:                          Tender 12/13 Sale of Toyota Landcruiser

Author and Officer’s Title:                Martin Saunders, Plant Coordinator

 

Executive Summary: 

Tenders received for the disposal of Plant No 654 - a Toyota Land cruiser Utility.

 

Resolution No. GM.099.12

Moved Cr Chambers                                                     Seconded Cr Price  

That  Council accepts  the tender of M & C Dart for the amount of $16,500 inclusive of GST for Plant No. 654 a Toyota Land cruiser Utility.

 

CARRIED                                                                                                                      6/0

 

Delegated Officer

Plant Coordinator

 

Cr. Hartley entered the Chambers following cessation of discussion and vote on the abovementioned matter and entered the Chambers at 12.16pm.

 

MAYORAL MINUTE

 

The Mayor congratulated the LNP party on their victory at the recent State Election and Howard Hobbs for his re-election as State Representative for the region. 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 12.18PM.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 26 April 2012, at Roma Administration Centre.

 

 

 

 

...............……….................                                            ..................................

Mayor.                                                                  Date.