Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 26 April 2012 commencing at 3.00pm

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. T G Hartley, Cr. J P Bartels, Cr. J L Chambers, Cr. R J Denton, Cr. W M Newman, Cr. M L Price, Cr. W S Wason, Cr. J S Watson,  Chief Executive Officer – Paul Bawden, Director Community Services – Tony Klein, Director Corporate Services – Matthew McGoldrick, Director Planning & Environment – Rob Hayward, Director Infrastructure – Barry Omundson, Corporate Communications Officer – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

GUESTS

 

Kim Murphy, Mike Harris and Lori Hoffmann representing the Department of Transport and Main Roads.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 3.05pm.

 

APOLOGIES   

 

There were no apologies for the meeting.

 

Confirmation of Minutes

 

Resolution No. GM.100.12

Moved Cr Price                                                             Seconded Cr Newman  

 

That the minutes of the General Meeting (7-11.04.12) held on 11 April 2012 be confirmed.

 

CARRIED                                                                                                                      9/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

Kim Murphy – Regional Director, Mike Harris – Project Director and Lori Hoffmann – Communications Officer  provided Council an update of progress to date on the replacement of the Maranoa River Bridge at Mitchell and facilitation of Type 2 Road Train access upgrade from Mitchell to Butchers Hill west of Roma.  The Mayor thanked attending representatives for their presentation and assistance during the term of Council.

 

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Community Services

 

Item Number:                                   11.1

File Number: D12/9880

Subject Heading:                          2012 Roma Show Council Assistance Request

Location:                                          Roma

Applicant:                                         Roma Show Society Inc.

Author and Officer’s Title:                Noela Ward, Manager Community Development

 

Executive Summary: 

On Thursday 10, Friday 11 and Saturday 12 May 2012, the Roma Show society will host the 126th Annual Roma Show.  The Roma Show Society is seeking in-kind assistance from Council and a reduction of hire fees for facilities at Bassett Park.

 

Resolution No. GM.101.12

Moved Cr Denton                                                          Seconded Cr Bartels  

That Council:

 

1.         Approves non financial assistance to a maximum value of $17,200.00 for assistance identified by the Roma Show Society including –

 

Preparation of Bassett Park prior to the 2012 Roma Show;

Delivery of sawdust for bedding in agricultural sections;

Provision of plant and operator to spread sawdust into stalls;

Provision of plant and operator to unload and load portable panels;

Provision, delivery and collection of rubbish bins at Bassett Park;

Promotion of the Roma Show on Council’s websites, relevant email contacts and social media;

 

2.         Provide a reduction of $1,000.00 to the Roma Show Bassett Park hire rate of $3,000.00 (excluding GST) as currently prescribed in Council’s Fees and Charges Register and that such a reduction of hire fees shall not exempt the Roma Show Society from payment of applicable bonds and electricity charges.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Community Development

 

 

 

 

 

 

 

 

 

 

Corporate Services

 

Item Number:                                   12.1

File Number: D12/7190

Subject Heading:                          Acquisition of Land - V20728 - Lot 2 on CP M5449,          22 Tyrconnel Street, Mungallala

Author and Officer’s Title:                Debbie Tully, Administration Manager

Executive Summary: 

A parcel of land in Mungallala situated at 22 Tyrconnel Street owned by D E Munn was offered at auction for arrears of rates.  This property did not attract a bid and failed to sell.  In order for Council to finalise the ownership of this parcel Council needs to acquire the land by resolution as valueless land.

 

Resolution No. GM.102.12

Moved Cr Watson                                                         Seconded Cr Newman  

That Maranoa Regional Council acquire the parcel of land at 22 Tyrconnel Street, Mungallala, Lot 2 on CP M5449, County Dublin, Parish Tyrconnel in accordance with the process set out in Subdivision 3 of Division 3 of Part 12 of Chapter 2 of Local Government (Finance, Plans and Reporting) Regulation 2010 as valueless land.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Administration Manager

 

 

Item Number:                                   12.2

File Number: D12/9244

Subject Heading:                          Request for Waiver of Fees and Charges -        Roma Water Tower

Location:                                          Roma Water Tower, Bowen Street Roma

Applicant:                                         Nobaly Ptd Ltd t/a Roma Cabs

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

 

Executive Summary: 

Nobaly Pty Ltd trading as Roma Cabs have applied to install an aerial and base at the Roma Water Tower and have requested a waiver of the associated annual charges.

 

Resolution No. GM.103.12

Moved Cr Hartley                                                          Seconded Cr Wason  

That Council approves for Nobaly Pty Ltd trading as Roma Cabs to install an aerial on the Roma Water Tower and furthermore not agree to waive the annual licensing fee of $500 per annum.

 

MOTION LOST                                                                                                               4/5

 

Delegated Officer

Manager Risk and Facilities

 

Resolution No. GM.104.12

Moved Cr Chambers                                                     Seconded Cr Watson

 

That Council approves for Nobaly Pty Ltd trading as Roma Cabs to install an aerial on the Roma Water Tower and furthermore agree to waive the annual licensing fee of $500 for a period of 12 months.

 

CARRIED                                                                                                                      6/3

 

Delegated Officer

Manager Risk and Facilities

 

 

Planning & Environment

 

Item Number:                                   15.1

File Number: D12/10140

Subject Heading:                          Application for Material Change of Use (Motel       - 12 Units) File No. 2011/17960

Location:                                          64 Hutton Street, Injune Qld 4455 (Lot 42 on SP209794)

Applicant:                                         Douglas George Dark

Author and Officer’s Title:                Robert Hayward, Director Planning & Environment

 

Executive Summary: 

This application seeks to carry out a Material Change of Use (Motel – 12 units) on land at 64 Hutton Street, Injune Qld 4454 and described as Lot 42 on SP209794. The proposed development consists of 12 units in 2 accommodation buildings and a caretaker’s residence.

 

The proposed change is generally consistent with the provisions of the Bungil Shire Town Planning Scheme including the DEOs and Town Zone Code.

 

Discussion:

Council discussed the importance of the Character of the construction being in line with the surrounding amenity.

 

Resolution No. GM.105.12

Moved Cr Chambers                                                     Seconded Cr Denton  

Council approves the application for a Material Change of Use (Motel – 12 units) at 64 Hutton Street, Injune Qld 4454 and described as Lot 42 on SP209794, subject to the following conditions:

 

Complete and Maintain

 

1.       Complete and maintain the approved development as follows: (i) generally in          accordance with development approval documents and (ii) strictly in accordance with      those parts of the approved development which have been specified in detail by the         Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.       Complete and maintain all operational, building and plumbing and drainage work   associated with this development approval, including work required by any of the       development approval conditions.

 

3.       Maintain the approved development being Material Change of Use (Motel – 12 units)          in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

3335-1 Rev B

Site Plan as amended in red

November 2011

3335-2 Rev A

Church Elevations

November 2011

3335-3 Rev A

Church Floor Plan and Sections

November 2011

3335-4 Rev A

Accommodation Unit Verandah Floor Plan & Elevations as amended by conditions

November 2011

3335-5 Rev A

Accommodation Unit Elevations & Sections as amended by conditions

March 2012

3335-6 Rev A

Accommodation Unit Floor Plans

March 2012

3335-7 Rev A

Vehicle Manoeuvring Template

November 2011

CMDG-R-042 Rev B

Commercial Driveway Slab Type A – Two Way Access

November 2010

 

Stormwater and Drainage

 

4.       Stormwater must not be allowed to pond on the property being developed during the        development process and after development has been completed unless the type and          size of ponding has been agreed in writing by the Council or as a specific       development approval condition.

 

5.       Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage           or dispersal arrangements which must all be agreed in writing by the Council.

 

6.       There must be no increases in any silt loads or contaminants in any overland flow    from the property being developed during the development process and after development have been completed.

 

7.       The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other   waterways.

 

8.       Soil erosion and sediment is controlled in accordance with Schedule 6: “Standards           for Stormwater Drainage”.

 

Erosion Control

 

9.       If there is a possibility of erosion or silt or other materials being washed off the         property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

10.     During construction, soil erosion and sediment is to be managed in accordance with         Schedule 7: “Standards for Construction Activity”.

 

Services Provisions

 

11.     The site must be provided with a sewer connection to the reticulated sewerage network, designed in accordance with Schedule 5: “Standards for Sewerage Supply”.

 

12.     The site must be provided with a water connection, up to and including a path cock,         to the water distribution network.

 

13.     If the premises is connected to a telecommunications reticulation service, then such          works shall be undertaken in accordance with the relevant service provider’s      requirements and specifications along with relevant building standards requirements           and specifications (as relevant).

 

14.     The premises is to be connected to a reticulated electricity supply in accordance with       the relevant service provider’s requirements and specifications along with relevant      building standards, requirements and specifications.

 

Rubbish Collection

 

15.     At all times while the use continues, waste containers shall be maintained in a clean        and tidy state and shall be emptied and the waste removed from the site on a regular        basis.

 

16.     Waste bins are to be screened within an enclosed bin storage area, in accordance   with Plan No. 3335-1.

 

Access, Roads, Landscaping and Lighting

 

17.     Vehicle crossover to the development site is to be located in accordance with Plan No. 3335-1 Rev B and constructed in accordance with Plan No. CMDG-R-042 Rev B.         Existing crossover to the development site is to be removed and kerbing and channelling reinstated.  The landowner shall be responsible for construction and           maintenance of the vehicle crossover from the road carriageway to the property      boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

18.     Vehicle manoeuvring areas must be provided on-site in accordance approved Plan No. 3335-7, Vehicle Manoeuvring Template.

 

19.     Provide a total of 13 car parking spaces on the site.

 

Advice: The Department of Transport and Main Roads requires one car parking space nearest the Hutton Street frontage of the site be designated for staff use only (refer Attachment 2).

 

20.     All carparking spaces and driveway areas are to be sealed with an approved impervious surface. Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat      (primerseal/seal) bitumen seal.

 

21.     Landscaped areas are to be provided at the Hutton Street frontage of the site, as      shown on approved Plan No. 3335-1, Site Plan.

 

22.     All landscaping, streetscaping, vehicular access, parking, roads, bikeways, footpaths,        street lighting, parks, street plantings, street furniture and related items must comply    with (i) the development approval conditions, (ii) any relevant provisions in the      planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and   Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of   work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by          any applicable laws and standards.

 

23.     Services and infrastructure required in connection with the establishment of the       approved development must be provided at no cost to Council.

 

24.     Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired       to Council’s satisfaction or the cost of repairs paid to Council.

 

Avoiding Nuisance

 

25.     Lighting of the site, including any security lighting, shall be such that the lighting     intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any           property boundary.

 

26.     All lighting shall be directed or shielded so as to ensure that no glare directly affects         nearby properties.

 

27.     Any airconditioning, generator, refrigeration, pump, exhaust, fans, processing or      other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

28.     Construct and maintain a 1.8 metre high acoustic fence along the entire length of the        north-east (side), south-west (side) and north-east (rear) boundaries.

 

Advertising Signs

 

29.     Any proposed advertising devices shall be subject to a further development    application and planning approval unless the advertising devices are in accordance   with the exempt or self assessable requirements of the relevant Council planning       scheme.

 

Character

 

30.     All new buildings shall be in keeping with the character and style of the existing      church style building on the site through:

a.       The use of like materials in their construction;

b.       The use of complimentary colours to the existing building;

c.       The use of rooflines of a similar pitch to the existing building; and

d.       The use of new materials in the construction of the building.

 

          Note: this condition amends plans 3335-4 Rev A and 3335-5 Rev A.  Amended plans   to be lodged with council to demonstrate compliance prior to building approval is required.

 

Infrastructure Contributions

 

31.     You shall pay to Council the adopted infrastructure charge of $54,750.00 prior to       construction commencing.

 

No Cost to Council

 

32.     The developer is responsible for meeting all costs associated with the approved       development unless there is specific agreement by other parties, including the   Council, to meeting those costs.

 

33.     All civil and related work shall be designed and supervised by RPEQ Registered       Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

Use

 

34.     All development approval conditions related to the establishment of the approved    development must be fulfilled prior to any approved use commencing.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director Planning & Environment

  

 

 

 

 

 

 

 

Late item

 

 

Item Number:                                   L.1

File Number: D12/10835

Subject Heading:                          Mitchell Multi Purpose Health Service    project - Maranoa Retirement Village                     Auxiliary Sub Committee’s proposed floor      plan design changes.

Location:                                          Mitchell

Author and Officer’s Title:                Tony Klein, Director of Community Services

 

Executive Summary: 

The Maranoa Retirement Village Auxiliary Sub Committee seeks amendments to the Mitchell Multi Purpose Health Service project’s floor plans.

 

Discussion:

Council at length discussed the matter with particular focus around the dates put forward as part of the officer’s recommendation.

 

Resolution No. GM.106.12

Moved Cr Newman                                                       Seconded Cr Price  

That Council approves the Maranoa Retirement Village Auxiliary Sub Committee’s proposed amendments to the Mitchell Multi Purpose Health Service project’s floor plan design subject to:

 

  1. Receipt of a bank guarantee for $43,748 by 9 May 2012 or receipt of payment of $43,748 by 9 May 2012 to be held in Trust by Council and

 

2.   Receipt of a bank guarantee for $45,000 by 24 August 2012 or receipt of payment of $45,000 by 24 August 2012 to be held in Trust by Council.

 

CARRIED                                                                                                                      6/3

 

Delegated Officer

Director of Community Services

 

 

confidential items

 

In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (d)      rating concessions;

          (f)       starting or defending legal proceedings involving it;

          (e)      contracts proposed to be made by it;

Resolution No. GM.107.12

Moved Cr Denton                                                          Seconded Cr Hartley

 

That Council close the meeting to the public at 4.09pm.

 

CARRIED                                                                                                                      9/0

 

 

Cr. Bartels declared an interest in item 22.3 “Material Change of Use – Industry (Medium Impact Industry ERA21, ERA43, Chemical Storage, Pipe Inspection Station & Office) and accommodation units (15 Units and Amenities Block) C12.404,” due to him owning an accommodation facility in Roma and left the Chambers at 4.15pm taking no further part in discussions.

 

At cessation of discussion on the abovementioned item Cr. Bartels entered the Chambers at 4.19pm.

 

Resolution No. GM.108.12

Moved Cr Price                                                             Seconded Cr Denton

 

That Council open the meeting to the public at 5.00pm.

 

CARRIED                                                                                                                      9/0

 

 

 

Subject Heading:  suspension of standing orders

Council adjourned the meeting for a brief recess at 5.01pm

 

Subject Heading:  resumption of standing orders

Council returned from recess at 5.05pm

 

 

Item Number:                                   22.1

File Number: D12/3285

Subject Heading:                          Wavier of the Capping Error Amount

Location:                                          Roma

Author and Officer’s Title:                Kirsty Grams, Rates Officer

 

Executive Summary: 

This report presents a request from the applicant to waive a capping error amount that was charged to the rate assessments.

 

Resolution No. GM.109.12

Moved Cr Hartley                                                          Seconded Cr  Watson

That Council does not waive the amount of $144.72 being the capping error charged to the property specified.

 

CARRIED                                                                                                                      8/1

 

Delegated Officer

Rates Officer

 

 

Item Number:                                   22.2

File Number: D12/8389

Subject Heading:                          Outstanding Housing Accounts

Author and Officer’s Title:                Debbie Gelhaar, Revenue Coordinator

 

Executive Summary: 

The Revenue Coordinator seeks Council’s approval to write off amounts in Accounts Receivable that are 90 + days overdue and considered uneconomical to proceed with Debt Collection.

 

Resolution No. GM.110.12

Moved Cr Denton                                                          Seconded Cr Price  

That the Housing Accounts detailed in the report be written off.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Revenue Coordinator

 

Cr. Bartels declared an interest in the following item due to him owning an accommodation facility in Roma and left the Chambers at 5.08pm taking no further part in discussion or debate.

 

Item Number:                                   22.3

File Number: D12/10199

Subject Heading:                          Material Change of Use - Industry (Medium        Impact Industry, ERA21, ERA43, Chemical                Storage, pipe inspection station & office) and         Accommodation Units (15 units & amenities         block) C12.404

Location:                                          69 Beaumont Drive, Roma Qld 4455 (Lots 2 & 3 on   RP892984)

Applicant:                                         Viking Energy Pty Ltd C/- MJ Hedges Geomeasure Pty Ltd

Author and Officer’s Title:                Robert Hayward, Director Planning & Environment

 

Executive Summary: 

On the 24th August 2011 Council issued a Development Permit for a Material Change of Use for Industry (Medium Impact Industry, ERA21 – Motor Vehicle Workshop Operation, ERA43 – Concrete Batching Plant, Chemical Storage, pipe inspection station and office) and Accommodation Units (15 units and amenities block) on land at 69 Beaumont Drive, Roma QLD 4455 and described as Lots 2 & 3 on RP892984.

 

There were 16 properly made submissions received during the public notification period.

 

The application was approved subject to a number of conditions which included the limiting of hours of operation.

 

A Notice of Appeal was lodged by the applicant on the 19th October 2011.  The grounds of the appeal were that the conditions limiting the hours of operation were unreasonable and that the application should be approved for 24 hour operation.

 

Resolution No. GM.111.12

Moved Cr Price                                                             Seconded Cr Chambers  

The conditions outlined in the applicant’s Mediation Agreement dated 12th December 2011 be refused and that the original decision notice conditions stand as issued.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Director Planning & Environment

 

Cr. Bartels entered the Chambers at 5.10pm.

 

 

 

 

Item Number:                                   22.4

File Number: D12/10296

Subject Heading:                          Expression of Interest - Roma Recreation        Centre Lease

Author and Officer’s Title:                Matthew McGoldrick, Director of Corporate Services

 

Executive Summary: 

This report is to provide Council with an update on the Expression of Interest process for the Lease of the Roma Recreation Centre. The Expression of Interest closed on the 2nd of April 2012 and submissions  are currently being assessed by an internal Selection panel. It is expected that they will be presented at the Council Meeting on 23 May 2012.

 

Resolution No. GM.112.12

Moved Cr Hartley                                                          Seconded Cr Newman  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director of Corporate Services

 

 

Item Number:                                   22.5

File Number: D12/10832

Subject Heading:                          Reconstruction of the Mitchell Spa -       Awarding of the contract for the works

Location:                                          Mitchell - Great Artesian Spa

Author and Officer’s Title:                Matthew McGoldrick, Director of Corporate Services

 

Executive Summary: 

Tenders for the reconstruction of the Mitchell Spa were advertised on 2nd March 2012 and Tenders closed on the 27th March, 2012.

 

Resolution No. GM.113.12

Moved Cr Watson                                                         Seconded Cr Price  

That reconstruction of the Mitchell Great Artesian Spa be progressed through removal of the existing skin and that based on a clearer scope of works the matter be progressed in accordance with Council’s Purchasing Policy.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director of Corporate Services

 

 

Item Number:                                   22.6

File Number: D12/11121

Subject Heading:                          Roma Airport Security Screening Services       Tender (RFT 12/21)

Location:                                          Roma

Author and Officer’s Title:                Paul Bawden, Chief Executive Officer

 

Executive Summary: 

Tenders have been called for the provision of security screening services at Roma Airport from 1 July 2012.

 

Resolution No. GM.114.12

Moved Cr Bartels                                                          Seconded Cr Hartley  

1.   That Council not accept either tender submitted for Tender RFT 12/21 for the provision of security screening services at Roma Airport.

 

2.   That Council negotiate a short term agreement with Tango Asset Management for a period of three months with an option at the discretion of Council of a one month extension for a price of $90,482 per month (inc GST) and that Council enter into an appropriate agreement with Tango Asset Management for the provision of services.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Chief Executive Officer

 

MAYORAL,  MINUTE

 

The Mayor thanked all Councillors for their commitment and contribution during the first term of Council.  He further acknowledged the efforts of outgoing Councillors’ Deputy Mayor Cr. Hartley and Cr. Bartels who will not be contesting the upcoming Election and wished contesting Councillors all the best in their bid to represent the incoming Council.

 

Attending Councillors also acknowledged the work and support of the Mayor, fellow Councillors and Staff.

 

 

  CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 5.16pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 23 May 2012, at Roma Administration Centre.

 

 

 

 

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Mayor.                                                                  Date.