Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 23 May 2012 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr. P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Cr. D J Schefe, Chief Executive Officer – Paul Bawden, Director Community Services – Tony Klein, Director Corporate Services – Matthew McGoldrick, Director Planning & Environment – Rob Hayward, Director Infrastructure – Barry Omundson, Corporate Communications Officer – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.09am.

 

APOLOGIES   

 

There were no apologies for the meeting.

 

Confirmation of Minutes

 

Resolution No. GM.115.12

Moved Cr Denton                                                          Seconded Cr Price  

 

That the minutes of the General Meeting (8-26.04.12) held on 26 April 2012, and the minutes of the Statutory/Post Election Meeting  held on 16 May 2012  be confirmed.

 

CARRIED                                                                                                                      9/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Community Services

 

Item Number:                                   11.1

File Number: D12/8934

Subject Heading:                          Maranoa Retirement Village Fire Safety Compliance

Location:                                          Mitchell

Author and Officer’s Title:                Annette Gallagher, Community Care Coordinator

Executive Summary: 

With recent changes to the Building Act 1975 (Chapter 7A – fire safety for residential care buildings), Council has an obligation to install an automatic fire suppression sprinkler system or significantly increase staff/resident ratios by 1 September 2016 at the Maranoa Retirement Village.

 

Resolution No. GM.116.12

Moved Cr Newman                                                       Seconded Cr Chambers  

That Council notes the recent changes to the Building Act 1975 in terms of fire safety compliance at the Maranoa Retirement Village and that the facility is scheduled to be decommissioned in 2013, well before the introduction of the increased standards in 2016.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Community Care Coordinator

 

 

Item Number:                                   11.2

File Number: D12/10001

Subject Heading:                          2012 Keep Maranoa Beautiful Post Event Report

Author and Officer’s Title:                Heidi Schutt, Community Development Coordinator -   Injune

Executive Summary: 

A Post Project Report on the 2012 Keep Maranoa Beautiful Project delivered throughout the Maranoa Region during the month of March 2012.

 

Resolution No. GM.117.12

Moved Cr Wason                                                          Seconded Cr O'Neil  

That Council receive and note the Officer’s Report on 2012 Keep Maranoa Beautiful Project as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Community Development Coordinator - Injune

 

Mayoral minute

 

The Mayor requested Council consider ratification of his actions in securing the Services of John Salisbury and Gabrielle Walsh.

 

 

 

Resolution No. GM.118.12

Moved Cr Wason                                                          Seconded Cr O'Neil

 

That Council ratifies actions of the Mayor in securing the services of John Salisbury, representing McArthur and Gabrielle Walsh,  representing LGAQ.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Human Resources

 

CONFIDENTIAL ITEMS

 

In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss an item it has deemed to be of a confidential nature and specifically pertaining to the following section:-

          (b)      Industrial matters affecting employees

 

Resolution No. GM.119.12

Moved Cr Price                                                             Seconded Cr Schefe

 

That Council close the meeting to the public at 9.40am.

 

CARRIED                                                                                                                      9/0

 

 

Resolution No. GM.120.12

Moved Cr Denton                                                          Seconded Cr Chambers

 

That Council opens the meeting to the public at 12.50pm.

 

CARRIED                                                                                                                      9/0

 

 

 

Item Number:                                   17.1

File Number: D12/10558

Subject Heading:                          Community Services Report

Author and Officer’s Title:                Larissa Pears, Community Services Administration      Assistant

Month & Year of Report:                   March 2011

Name of Department:                       Community Services Department

Executive Summary: 

This quarterly status report is presented to Council to provide a statistical summary of the organisation’s performance in delivering Community Development and Social Development services.

 

Resolution No. GM.121.12

Moved Cr Flynn                                                            Seconded Cr Newman  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Community Services Administration Assistant

 

Planning & Environment

 

Item Number:                                   15.1

File Number: D12/12682

Subject Heading:                          Material change of Use - "Dual Occupancy"      (File No. 2011/17902)

Location:                                          32 South Street, Roma Qld 4455 (Lot 3 on RP207624)

Applicant:                                         Forde Builders Pty Ltd C/- Precinct Urban Planning

Author and Officer’s Title:                Danielle Pearn, Planning & Development Officer

 

Executive Summary:

 Forde Builders Pty Ltd seek approval for a Material Change of Use to establish a Dual Occupancy at 32 South Street, Roma, on land described as Lot 3 on RP207624.

 

The application is subject to Impact Assessment against the relevant provisions of Roma Town Planning Scheme 2006.  No submissions were received during the public notification period (16/01/2012 – 08/02/2012).

 

The proposed development is consistent with the Desired Environmental Outcomes (DEOs) and Urban Area Code contained in the Roma Town Planning Scheme 2006.

 

Resolution No. GM.122.12

Moved Cr Chambers                                                     Seconded Cr Schefe  

That Council approves the application for Material Change of Use (Dual Occupancy) at 32 South Street, Roma, described as Lot 3 on RP207624, subject to the following conditions:-

 

Complete and Maintain

 

1.       Complete and maintain the approved development as follows: (i) generally in          accordance with development approval documents and (ii) strictly in accordance with      those parts of the approved development which have been specified in detail by the         Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.       Complete and maintain all operational, building and plumbing and drainage work   associated with this development approval, including work required by any of the       development approval conditions.

 

3.       Maintain the approved development being Material Change of Use (Dual Occupancy)        in accordance with the approved plans:

 

 

Plan/Document Number

Plan/Document Name

Date

110802.01 AMDT 3

Site Plan

10/01/2012

110802.02

Floor Plan

16/09/2011

110802.03

Elevations

16/09/2011

CMDG – R-041

Residential Driveway Slab  and Tracks

01/2010

 

4.       Services and infrastructure required in connection with the establishment of the       approved development must be provided at no cost to Council.

 

5.       Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed     changes.

 

Stormwater and Drainage

 

6.       Stormwater must not be allowed to pond on the property being developed during the        development process and after development has been completed unless the type and          size of ponding has been agreed in writing by the Council or as a specific       development approval condition.

 

7.       Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage           or dispersal arrangements which must all be agreed in writing by the Council.

 

8.       There must be no increases in any silt loads or contaminants in any overland flow    from the property being developed, during the development process and after          development has been completed.

 

9.       The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other   waterways.

 

10.     Soil erosion and sediment is controlled in accordance with Schedule 6: “Standards           for Stormwater Drainage”.

 

Services Provisions

 

11.     The development to be connected to Council’s reticulated sewerage disposal system         in accordance with the Water Services Association of Australia (WSAA) publication     WSA02-2002 Sewerage Code of Australia (version 2.3), at no cost to Council.

 

12.     The development is to be provided with a water connection, up to and including a   path cock, to Council’s reticulated water supply system in accordance with the Water       Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation        Code of Australia (version 2.3), at no cost to Council.

 

13.     The development must be connected to an electricity reticulation service in    accordance with the relevant service provider’s requirements and specifications      along with relevant building standards, requirements and specifications (as relevant).

 

14.     If the premises is connected to a telecommunications service, then such works shall          be undertaken in accordance with the relevant service provider’s requirements and          specifications along with relevant building standards requirements and specifications         (as relevant).

 

15.     All services installation, including sewer, water, gas, electricity and       telecommunications connections to the respective networks, must comply with (i) the        development approval conditions, (ii) any relevant provisions in the planning scheme          for the area, (iii) Council’s standard designs for such work where such designs exist            (iv) the EDROC Standards Manual where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that         Council has agreed to in writing and which the developer must ensure do not conflict       with any requirements imposed by any applicable laws and standards.

 

Rubbish Collection

 

16.     At all times while the use continues, waste containers shall be maintained in a clean        and tidy state and shall be emptied and the waste removed from the site on a regular        basis.

 

17.     All bins shall be shielded from the view of travelling public and neighbours.

 

Access, Car parking and Manoeuvring

 

18.     The landowner shall be responsible for construction and maintenance of vehicle      crossovers from the road carriageway to the property boundary and for obtaining any          approvals that may be required and for complying with the applicable designs and        standards.

 

19.     Vehicle crossover from South Street is to be provided in accordance with drawing 110802.01 – Site Plan and constructed of concrete in accordance with drawing CMDG-R-041 Rev A - Residential Driveway Slab and Tracks.

 

20.     Vehicle crossover must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

 

21.     Provide a total of five (5) car parking spaces on the site in accordance with the         approved plans. 

 

22.     Vehicle manoeuvring areas must be provided on-site so that all vehicles can enter   and leave the site in a forward direction.

 

23.     All carparking spaces and driveway areas are to be sealed with an approved i         mpervious surface.  Surfacing shall consist of either patterned, reinforced concrete,     concrete pavers, segmental clay pavers, asphaltic hotmix or two coat        (primerseal/seal) bitumen seal. 

 

24.     Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired       to Council’s satisfaction or the cost of repairs paid to Council.

 

Environmental

 

25.     All construction works on site are to be undertaken in accordance with the Soil        Erosion and Sediment Control Engineering Guidelines for Queensland Construction         sites (IE Aust, Queensland Division, Brisbane – or later versions).

 

26.     The developer shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site.

 

Landscaping and Fencing

 

27.     Landscaping in the form of gardens and turfed areas, is to be provided in accordance       with the approved drawing 110802.01 dated 18/02/2011.

 

28.     Vegetation is to have a mature height of at least 3 metres within five years of planting,      unless planted under electricity lines where the mature height must not exceed 3          metres. 

 

29.     Ground covers should fully cover vegetated areas within 1 year of planting.

 

30.     A 1.8 metre high solid screen fence is to be provided along the eastern, southern and        western boundaries of the site.  All fencing must be aligned to actual property    boundary alignments.

 

Avoiding Nuisance

 

31.     Lighting of the site, including any security lighting, shall be such that the lighting     intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any           property boundary.

 

32.     All lighting shall be directed or shielded so as to ensure that no glare directly affects         nearby properties.

 

33.     Any air conditioning, generator, refrigeration, pump, exhaust, fans, processing or     other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

34.     During the establishment of the approved development, no nuisance is to be caused         to adjoining properties and occupiers by the way of smoke, dust, rubbish,         contaminant, stormwater discharge or siltation at any time, including non-working      hours.

 

Advertising Signs

 

35.     Any proposed advertising devices shall be subject to a further development    application and planning approval unless the advertising devices are in accordance   with the exempt or self assessable requirements of the relevant Council planning       scheme.

 

Infrastructure Contributions

 

36.     An infrastructure contribution, in accordance with Council’s adopted Priority   infrastructure Plan, of $21,000.00 is payable to the Council. The stated charge is to be     paid prior to commencement of construction.

 

Use

 

37.     All development approval conditions related to the establishment of the approved    development must be fulfilled prior to any approved use commencing.

 

No Cost to Council

 

38.     The developer is responsible for meeting all costs associated with the approved       development unless there is specific agreement by other parties, including the   Council, to meeting those costs.

 

39.     All civil and related work shall be designed and supervised by a Registered    Professional Engineer of Queensland (RPEQ) who are competent in the construction of the works.

 

40.     All rates and charges of any description and all arrears of such rates and charges,    together with interest outstanding thereon, on the land, due to Council, shall be paid     to the Council prior to occupation of the units.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Planning & Development Officer

 

 

Item Number:                                   15.2

File Number: D12/12897

Subject Heading:                          Material Change of Use "Industry" (Low Impact        Industry) File No. 2011/17798

Location:                                          23 East Street, Wallumbilla QLD 4428 (Lot 1 on RP846105)

Applicant:                                         Probuild Civil (QLD) Pty Ltd

Author and Officer’s Title:                Danielle Pearn, Planning & Development Officer

 

Executive Summary: 

The applicant seeks temporary approval (6 months) for a Material Change of Use for Low Impact Industry on land situated at 23 East Street, Wallumbilla Qld 4428.

 

Discussion:

Cr. Schefe requested a condition be included requiring the applicant to submit a dust Suppression Management Plan.  Councillors were in agreement with this approach.

 

Resolution No. GM.123.12

Moved Cr Denton                                                          Seconded Cr Newman  

That Council approves the application for Material Change of Use “Industry” (Low Impact Industry) at 23 East Street, Wallumbilla, described as Lot 1 on RP846105, subject to the following conditions:-

 

General

 

1.       Complete and maintain the approved development as follows: (i) generally in          accordance with development approval documents and (ii) strictly in accordance with      those parts of the approved development which have been specified in detail by the         Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.       Complete and maintain all operational, building and plumbing and drainage work   associated with this development approval, including work required by any of the       development approval conditions

 

3.       Maintain the approved development being a Material Change of Use – “Industry” (Low      Impact Industry) in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

Issue A

Site Compound Area

04/10/2011

Issue A

Site Compound Area – Refuse Vehicle Turning Path

04/10/2011

50077

Soil Testers Office Layout Plan

28/09/2011

QD13610.2 Rev A

Water Closet Facilities Floor Plan

09/02/2011

S122030 Rev A

Crib Hut Floor Plan

13/08/2003

C1290

Office Floor Plan (12x9m Shell)

15/02/2005

S09630 Rev A

Engineers Office Floor Plan

24/08/2003

S09630 Rev A

Foreman Office Floor Plan

24/08/2003

S12030 Rev A

Boral Office Floor Plan

13/08/2003

S09630 Rev A

Client Office Floor Plan

24/08/2003

 

4.       This approval permits the use of Lot 1 on RP846105 for Low Impact Industry, as         defined, and shall not include any other uses identified as assessable development in     the planning scheme, unless a further and distinct development approval has been      sought and obtained for such use.

 

5.       Services and infrastructure required in connection with the establishment of the       approved development must be provided at no cost to Council.

 

6.       All landscaping, streetscaping, vehicular access, parking, roads, bikeways, footpaths         and related items must comply with (i) the development approval conditions, (ii) any          relevant provisions in the planning scheme for the area, (iii) Council’s standard           designs for such work where such designs exist  (iv) Schedule 2: “Standards for      Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian       Standard that applies to that type of work and (vi) any alternative specifications that    Council has agreed to in writing and which the developer must ensure do not conflict          with any requirements imposed by any applicable laws and standards.

 

7.       Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site must be repaired        to Council’s satisfaction or the cost of repairs paid to Council.

 

8.       All operations of the approved use are to occur between the hours of 6am and 6pm.

 

9.       The approved use is permitted to operate for a period of six (6) months from    commencement of the use.  After this period, the land is to be reinstated to its        original condition. 

 

Stormwater and Drainage

 

10.     Stormwater must not be allowed to pond on the property being developed during the        development process and after development has been completed unless the type and          size of ponding has been agreed in writing by the Council or as a specific       development approval condition.

 

11.     Post-development stormwater runoff flows from the development site are not to        exceed pre-development stormwater runoff flows to adjoining properties.

 

12.     Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage           or dispersal arrangements which must all be agreed in writing by the Council.  

 

13.     There must be no increases in any silt loads or contaminants in any overland flow f  rom the property being developed during the development process and after development has been completed.

 

14.     The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other   waterways.

 

15.     Major and minor event stormwater drainage to be provided for the development site         in accordance with AS3500 (relevant sections) and Queensland Urban Drainage          Manual (QUDM).

 

Erosion Control

 

16.     Soil erosion and sediment is to be controlled in accordance with Soil Erosion and    Sediment Control: Engineering Guidelines for Queensland Construction Sites.

 

17.     If there is a possibility of erosion or silt or other materials being washed off the         property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

Services

 

18.     The development is to be connected to the reticulated water supply system in          accordance with the Water Services Association of Australia (WSAA) publication           WSA03-2002 Water Reticulation Code of Australia (version 2.3), at no cost to the           Council.

 

19.     The site must be provided with an on-site effluent disposal system designed in          accordance with On Site Sewerage Code DNRM AS1547.2000.

 

20.     A management plan is to be prepared and lodged with the Council to ensure effluent        pump-out is undertaken on regular basis.

 

21.     The development is to be connected to a reticulated electricity supply in accordance         with the relevant service provider’s requirements and specifications along with       relevant building standards, requirements and specifications.

 

22.     If the development is connected to a telecommunications reticulation service, then such works shall be undertaken in accordance with the relevant service provider’s      requirements and specifications along with relevant building standards requirements a        nd specifications (as relevant).

 

23.     All services installation, including sewer, water, electricity and telecommunications          connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area,         (iii) Council’s standard designs for such work where such designs exist  (iv) the           EDROC Standards Manual where it applies (v) any relevant Australian Standard that          applies to that type of work and (vi) any alternative specifications that Council has      agreed to in writing and which the developer must ensure do not conflict with any         requirements imposed by any applicable laws and standards.

 

Car parking, Access & Manoeuvring

 

24.     Vehicles entering and exiting the development site shall be able to enter and leave in      forward gear only.  No reversing out of development site will be permitted.  Vehicle   manoeuvres in this regard are to be totally contained within the development   boundaries.

 

25.     Provide a minimum of twenty six (26) on site car parking spaces in accordance with          the approved drawing: Issue A “Site Compound Area” dated 04 October 2010 and       Schedule 2 - Standards for Roads, Car parking, Access and Manoeuvring Areas. 

 

Waste Storage and Disposal

 

26.     The storage and disposal of waste including effluent, must not have an adverse effect       on the surrounding areas and must not cause an environmental nuisance to      neighbouring properties.

 

27.     All refuse, including effluent, is to be removed from the site by a licensed waste       contractor.

         

28.     Waste containers shall be placed in a screened area, accessible by the vehicles used        by Council, its agents and/or others.  At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the     waste removed from the site on a regular basis.

 

Dust Nuisance

 

29.     The release of dust and/or particulate matter resulting from the activity must not       cause an environmental nuisance to any dust sensitive place.  A dust suppression      plan shall be submitted to Council for approval prior to commencement of the use.

 

Avoiding Nuisance

 

30.     The proposed development must not cause nuisance to adjoining properties and      occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or          siltation at any time, including non-working hours.

 

31.     There must not be unreasonable or sustained levels of noise or odour during normal         working hours and no nuisance is to be caused to adjoining properties and occupiers          by way of noise or odour during non-working hours.

 

32.     Any air conditioning, generator, refrigeration, pump, exhaust, fans, or other    equipment must be acoustically screened to ensure noise levels do not exceed 5dB     above the background noise level.

 

33.     The approved development and the premises are to be maintained in a clean and tidy      condition.

 

34.     Lighting of the site, including any security lighting, shall be such that the lighting     intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any           property boundary.

 

35.     All lighting shall be directed or shielded so as to ensure that no glare directly affects         nearby properties.

 

Advertising Signs

 

36.     Any proposed advertising signage is subject to a further development approval u     nless compliant with the self-assessable development provisions of the planning        scheme.  Any free-standing advertising signage or structure proposed to be         constructed on site shall be designed by an RPEQ (Structural) Engineer and           certification provided for both design and construction. 

 

Trunk Infrastructure Charges

 

37.  An infrastructure contribution, in accordance with Council’s adopted Priority      infrastructure Plan, of $6,917.00 is payable to the Council. The stated charge is to be   paid within 30 days of the development permit taking effect.

 

No Cost to Council

 

38.     The developer is responsible for meeting all costs associated with the approved       development unless there is specific agreement by other parties, including the   Council, to meeting those costs.

 

39.     Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed     changes.

 

40.     All civil and related work shall be designed and supervised by Registered       Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Planning & Development Officer

  

 

LATE ITEMS

 

Community Service

  

Item Number:                                   L.1

File Number: D12/10457

Subject Heading:                          2011/2012 Operational Plan Quarterly Review

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

 

Executive Summary: 

The 2011/12 Operational Plan sets out the most significant projects and initiatives that Council decided to pursue this financial year towards achieving the long term objectives in the Corporate Plan 2009-2013.

 

Regular monitoring of progress against this Operational Plan is an important element of Council’s governance process and is also a requirement of the Local Government Act 2009. 

 

The attached report on progress to 31st March 2012 is presented for Council’s consideration.  An update on activities identified in the Operational Plan has been undertaken and explanations provided.

 

Discussion:

At Council’s request the Director Infrastructure agreed to provide Council a further update on the following items contained within the report:-

Bitumen reseals (page 131) – confirmation as to whether works will be  completed prior to the end of the 2011/12 financial year;

Wallumbilla Bore – confirmation of the estimated completion date of required infrastructure.

 

Resolution No. GM.124.12

Moved Cr Newman                                                       Seconded Cr Chambers  

That the third quarterly report on the activities to achieve the goals and strategies outlined in the 2011/12 Operational Plan be received.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Risk and Facilities

 

 

Subject Heading:  suspension of standing orders

Council adjourned the meeting for lunch at 1.06pm

 

Subject Heading:  resumption of standing orders

Council returned from lunch at 1.41pm

 

 

Item Number:                                   L.2

File Number: D12/13144

Subject Heading:                          Roma Flood Study and Mitigation Project Final       Reports - Stage 1 and 2

Author and Officer’s Title:                Barry Omundson, Director Infrastructure

Executive Summary: 

The Roma Flood and Mitigation Project has been undertaken to appreciate the character of recent flooding, identifying and implementing mitigation measures to protect the town.  When commenced it was in response to the 2010 and 2011 events, however has now been extended to include the more significant 2012 event.  It includes the following stages:

 

Stage 1 of the Roma Flood Study and Mitigation Project entailed the investigation and modelling of the flood events in Roma.  The purpose of this work is to produce digital mapping of the catchment and hydrology to show the extent of flood inundation.

Stage 2 of the project is an assessment of flood mitigation measures and recommends a mix of strategies including a levee embankment, raising of selected homes and a western diversion channel.

Stage 3 is dependent on the outcomes of stage 2 and involves detailed investigation, design and construction of the mitigation measures.

 

Resolution No. GM.125.12

Moved Cr Denton                                                          Seconded Cr Wason  

That Council:

 

  1. Receives and endorses in principal the proposed measures outlined in the final stage 1 and 2 Roma Flood Study and Mitigation Project Reports, pending consultation;

 

  1. Undertake extensive community consultation on stage 1 and 2 Reports and the outcomes to be presented to Council prior to its final endorsement;

 

  1. Officers ensure preparation of the necessary documentation  for Stage 3 of the Project being detailed design and construction of the mitigation measures;

 

4.         The outcomes of the project to date be presented to:

 

      (a)       Federal and State Governments to progress the current Business Case to secure funding support to implement stage 3;

      (b)       Suncorp and other major insurers to illustrate the level of commitment and seek a review of their approach to insurance coverage and premiums.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director Infrastructure

 

 

Item Number:                                   L.3

File Number: D12/13182

Subject Heading:                          Light Fleet Vehicles Policy and Tender

Author and Officer’s Title:                Barry Omundson, Director Infrastructure

Executive Summary: 

Council has an extensive light vehicle portfolio, many of which are several years old and or with over 100,000km’s of service. Safety and environmental parameters and expectations have changed over time and are not satisfactorily reflected in Councils light fleet. Whole-of-life asset management practices have not previously been a definitive consideration in fleet management, necessitating the revision of Policy to ensure least costs and best operational use of Councils light vehicle fleet.

 

Resolution No. GM.126.12

Moved Cr Newman                                                       Seconded Cr Chambers  

That Council:

 

1. Adopts the Fleet Management – Light Vehicles Policy as presented;

 

2.         Approves to tender for the replacement of light vehicles in accordance with the Policy and budget provisions.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director Infrastructure

 

 

Item Number:                                   L.4

File Number: D12/13939

Subject Heading:                          Councillor representation on  Advisory          Committees

Location:                                          Not Applicable

Applicant:                                         Not Applicable

Author and Officer’s Title:                Kelly Rogers, Coordinator Executive Services

Executive Summary: 

Interim arrangements for Councillor representation on Advisory Committee appointments adopted during the 2008 – 2012 term of Council.

 

Resolution No. GM.127.12

Moved Cr Price                                                             Seconded Cr Flynn  

 

1.          That Councillor Representation on Advisory Committees’ adopted during the   2008/12 term continue until finalisation of the new representation model;        

 

2.          That in the instance the former Councillor representative/s is no longer an       Elected       member, interim arrangements be assessed and adopted by Council on a case by   case basis.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Coordinator Executive Services

 

CONFIDENTIAL ITEMS

In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (e)      contracts proposed to be made by it;

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

 

Resolution No. GM.128.12

Moved Cr O'Neil                                                            Seconded Cr Denton

 

That Council close the meeting to the public at 2.00pm.

 

CARRIED                                                                                                                      9/0

 

 

The Mayor left the Chambers at 2.22pm with the Deputy Mayor taking the Chair.

 

The Mayor entered the Chambers at 2.25pm and assumed the Chair.

 

 

Cr. Newman declared a potential ‘Conflict of Interest’ in the item “Community Grants & Assistance Round 2 2011/12,”  due to her being a member on the selection panel assessing applications received.  Council were in agreement that Cr. Newman remain in the Chambers for discussion on the item.

 

Cr. Price declared a potential ‘Conflict of Interest’ in item “Community Grants & Assistance Round 2 2011/12,”  due to her being a member of the Wallumbilla Camp draft Association Inc.   Council were in agreement that Cr. Price remain in the Chambers for discussion on the item.

 

Cr. Flynn declared a potential ‘Conflict of Interest’ in the item “Roma Airport Security Screening Services,” due to his employment at the Roma Airport and left the  Chambers at 2.43pm taking no further part in discussions on the matter.

 

At cessation of discussion on the “Roma Airport Security Screening Services.” Cr. Flynn entered the Chambers at 2.54pm.

 

Subject Heading:  suspension of standing orders

Council adjourned the meeting for a brief recess at 2.55pm

 

Subject Heading:  resumption of standing orders

Council returned from recess at 3.13pm

 

 

Resolution No. GM.129.12

Moved Cr O’Neil                                                           Seconded Cr Wason

That Council open the meeting to the public at 3.14pm.

 

CARRIED                                                                                                                      9/0

 

 

 

Resolution No. GM.130.12

Moved Cr Price                                                             Seconded Cr Chambers

 

That Council notes the advice received from Paul Bawden to vacate the position of Chief Executive Officer for Maranoa Regional Council, to focus on Council’s commercial activities and projects for the Maranoa, effective immediately.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Human Resources

 

Resolution No. GM.131.12

Moved Cr Wason                                                          Seconded Cr Newman

 

That the Director of Planning & Environment, Robert Hayward be nominated as Council’s Acting Chief Executive Officer. 

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Human Resources

 

 

Item Number:                                   22.1

File Number: D12/10098

Subject Heading:                          Mitchell Multi Purpose Health Service    Project Management Tender (RFT 12/16)

Location:                                          Mitchell

Author and Officer’s Title:                Tony Klein, Director of Community Services

Executive Summary: 

Tenders have been called for the Mitchell Multi Purpose Health Service project to undertake detailed design, construction tender development and construction project management. 

 

Resolution No. GM.132.12

Moved Cr Denton                                                          Seconded Cr O'Neil  

That Council accept the tender submitted by Struxi Design for $180,290 (including GST) for Tender RFT 12/16 for the design, construction tender development and construction project management for the Mitchell Multi Purpose Health Service project and that Council enter into an appropriate agreement with Struxi Design for the implementation of the project.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director of Community Services

 

Cr. Newman declared a potential ‘Conflict of Interest’ in the following item due to her being a member on the selection panel assessing applications received under the Community Grants & Assistance Round 2 - 2011/12 and left the Chambers at 3.25pm taking no further part in debate.

 

Cr. Price declared a potential ‘Conflict of Interest’ in the following item due to her being a member of the Wallumbilla Camp draft Association Inc. and left the Chambers at 3.25pm taking no further part in debate.

 

Item Number:                                   22.2

File Number: D12/12895

Subject Heading:                          Community Grants and Assistance Round 2       2011/2012

Author and Officer’s Title:                Jane Fenton, Community Development Coordinator - Mitchell

Executive Summary: 

Round Two of Council’s 2011/2012 Grants Program opened on 1 February 2012 and closed 31 March 2012. Applications were invited under categories of Major and Community Grants as set out in Maranoa Regional Council’s 2011/2012 Grants Program Guide.

 

Five applications were received under Round Two of Council’s 2011/2012 Grants Program with a potential financial cost implication for Council of $45,268.50.

 

Resolution No. GM.133.12

Moved Cr Schefe                                                          Seconded Cr Flynn  

That Council endorses the following Grants Advisory Committee’s grant assessment recommendations which is in accordance with Council’s Grants Policy and 2011/2012 budgetary allocation:-

 

Organisation Name                          

Value of approved Grant ($)

Roma Tourism Association Inc.       

                                              9,618.50

Wallumbilla Campdraft Association Inc.

                                              31,250.00

 (Subject to overall approval of the Wallumbilla Showgrounds Redevelopment Program as identified in Local Plan 4.2.1 Regional Sport and Recreation Strategy – Recommendation 24)

Injune Bowls Club Inc.           

                                                500.00

Lions Club of Surat Inc.

                                                900.00

Surat Bowls Club Inc.

                                                3,000.00

 

CARRIED                                                                                                                      7/0

 

Delegated Officer

Community Development Coordinator - Mitchell

 

Cr.’s Newman & Price entered the Chambers at cessation of debate on the abovementioned item at 3.27pm.

 

The Director Community Services declared an Interest in the following item due to one of the applicants  being a family member  and left the Chambers at 3.28pm.

 

 

Item Number:                                   22.3

File Number: D12/13221

Subject Heading:                          2012 Young Endeavour Youth Scheme         Scholarship

Author and Officer’s Title:                Samantha Allwood, Regional Youth Coordinator

Executive Summary: 

Maranoa Regional Council offers the Young Endeavour Youth Scholarship Program to young members of the Maranoa Region through a nomination process where one young person each year is awarded the Scholarship. Nominations for the 2012 scholarship closed on 18 April 2012.  Council’s Young Endeavour Youth Scholarship Program was promoted through a range of media outlets including local papers, online and in school newsletters etc. This year Council received three eligible applications for the program.

 

The selection committee met on 26 April 2012 to review the applications and make a recommendation to Council regarding their nomination for the scholarship.

 

Resolution No. GM.134.12

Moved Cr Wason                                                          Seconded Cr Chambers  

That Council endorse the Young Endeavour Youth Scheme Assessment Committee’s recommendation of Miss Kristy Russell for Council’s 2012 Young Endeavour Youth Scheme Scholarship.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Regional Youth Coordinator

 

Director Community Services entered the Chambers at 3.29pm upon completion of debate on the abovementioned item.

 

Item Number:                                   22.1

File Number: D12/12916

Subject Heading:                          Request by Waste Collection Contractor to Increase Unit Rates and Extend Contract Term

Author and Officer’s Title:                Stephen Mow, Manager Utilities & Waste

Executive Summary: 

Council’s waste collection contractor for Injune, in relation to Tender No. 11/32 Provision of Waste Collection and Removal Service for Injune, has requested an increase of unit rates and an extension to the contract of an additional 2 years.

 

Resolution No. GM.135.12

Moved Cr Newman                                                       Seconded Cr Schefe  

That Council:-

 

  1. Approves the applicants’ request to increase unit rates for waste collection services to the following:

 

a.   Domestic               $2.01 per bin ($432 per week)

b.   Commercial $1.62 per bin ($332 per week)

c.   Parks           $2.22 per bin ($80 per week)

 

2.   Does not extend the term of the contract an additional 2 years as requested as this may detrimentally affect future contract arrangements.

 

CARRIED                                                                                                                      5/4

 

Delegated Officer

Manager Utilities & Waste

 

 

Item Number:                                   22.2

File Number: D12/13497

Subject Heading:                          Memorandum of Understanding for          development of Council owned land in South                  Street, Roma

Author and Officer’s Title:                Edward Sims, Manager Organisational Performance

 

Executive Summary: 

The current affordable housing shortage in Roma makes employee attraction and retention difficult for all local businesses not the least of which is Council, which owns only two houses in Roma.  Anecdotal evidence provides that if dwellings were available in Roma accommodations for some seventy employees would be secured by the Public sector alone. 

 

Due to the high cost of rental accommodations people are leaving Roma at an alarming rate and to make housing options more available more affordable housing is required immediately.

 

In response Council has adopted a Housing strategy with one of the key actions being to use Council owned lands to rapidly attract affordable accommodation options rapidly. 

 

Resolution No. GM.136.12

Moved Cr Wason                                                          Seconded Cr Flynn  

That Council authorises the signing of a Memorandum of Understanding that will facilitate the development of a contract between the three specified parties of Maranoa Regional Council, Horizon Housing Company (HHC) and  Australian Pacific Liquefied Natural Gas project (APLNG) to develop affordable housing in South Street, Roma.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Organisational Performance

 

Cr. Flynn declared a potential ‘Conflict of interest’ in the following item due to his employment at the Roma Airport and left the Chambers at 3.30pm taking no further part in discussion or debate on the matter.

 

Item Number:                                   22.3

File Number: D12/13975

Subject Heading:                          Roma Airport Security Screening Services

Location:                                          Roma

Author and Officer’s Title:                Paul Bawden, Chief Executive Officer

Executive Summary: 

Post-tender negotiations have been held for the Roma Airport Security Screening project to provide security screening services from 1 July 2012.

 

Resolution No. GM.137.12

Moved Cr Price                                                             Seconded Cr O'Neil  

That Council enter into an appropriate agreement with QLD Airports Ltd for the period 21 June 2012 to 30 September 2012 for the provision of the services for a price of $676,888 excluding GST;  together with an option at the discretion of Council a one month extension.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Director Infrastructure

 

Cr. Flynn entered the Chambers at 3.31pm upon cessation of discussion and debate on the abovementioned item.

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 3.32pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 13 June 2012, at Roma Administration Centre.

 

 

 

 

...............……….................                                            ..................................

Mayor.                                                                  Date.