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Minutes of the Statutory/Post Election Meeting of maranoa Regional Council held at Roma Administration Centre on 16 May 2012 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr. P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Cr. D J Schefe,  Chief Executive Officer – Paul Bawden,  Director Community Services – Tony Klein, Director Infrastructure – Barry Omundson,  Director Corporate Services – Matthew McGoldrick, Director Planning & Environment – Rob Hayward, Corporate Communications Officer – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

GUESTS

 

Gallery members were in attendance at the meeting.

 

WELCOME

 

The Chief Executive Officer welcomed all present and declared the meeting open at 9.15am.

 

APOLOGIES   

 

There were no apologies for the meeting.

 

Business

 

Item Number:                                   3.1

File Number: D12/12684

Subject Heading:                          Declaration of Poll

Location:                                          Not applicable

Applicant:                                         Not applicable

Author and Officer’s Title:                Paul Bawden, Chief Executive Officer

Executive Summary: 

It is customary that Council considers the Returning Officer’s Report on the outcome of the Local Government Election.

 

Moved Cr Wason                                                          Seconded Cr Price 

That Council receives and notes the Declaration of Poll report as presented.  

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Chief Executive Officer

 

 

Item Number:                                   3.2

File Number: D12/12707

Subject Heading:                          Administration of Declaration of Office to     the Mayor and Eight (8) Councillors

Location:                                          Maranoa Regional Council area

Applicant:                                         Not applicable

Author and Officer’s Title:                Paul Bawden, Chief Executive Officer

Executive Summary: 

As prescribed under Section 169 of the 2009 Local Government Act the Mayor and Councillors elect must undertake a declaration of office prior to commencing duties of office.

 

Discussion:

Each Councillor Elect individually undertook the Declaration of Office as required under the Local Government Act 2009.

 

Moved Cr Schefe                                                          Seconded Cr Flynn

That Council receives and notes the report on Administration of Declaration of Office to the Mayor and Eight Councillors as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Chief Executive Officer

 

 

Item Number:                                   3.3

File Number: D12/12894

Subject Heading:                          Appointment of Deputy Mayor

Location:                                          Maranoa Regional Council area

Applicant:                                         Not Applicable

Author and Officer’s Title:                Paul Bawden, Chief Executive Officer

Executive Summary: 

As prescribed under Section 175 of the Local Government Act 2009, a local government must, at its first meeting after conclusion of the quadrennial election appoint a Deputy Mayor.

 

Discussion:

The Mayor called for nominations to the position of Deputy Mayor.

 

Moved Cr O’Neil                                                           Seconded Cr Denton 

That on  receipt of the nomination from the floor Council resolves that Cr. Scott Wason be the Deputy Mayor of Maranoa Regional Council.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Chief Executive Officer

 

 

Item Number:                                   3.4

File Number: D12/13131

Subject Heading:                          Setting of Meeting Dates and Times

Location:                                          Not Applicable

Applicant:                                         Not Applicable

Author and Officer’s Title:                Paul Bawden, Chief Executive Officer

Executive Summary: 

This report has been prepared to enable Council to consider the day and time for holding Council Meetings.

 

 

Moved Cr O’Neil                                                           Seconded Cr Newman 

That Council approves the following actions:-

 

a)   The General (Ordinary) meetings be held on the second and fourth Wednesday of the month, commencing at 9.00am;

 

b)   The General Meetings be held at Council’s Roma Administration Centre.

 

CARRIED                                                                                                                      8/1

 

Delegated Officer

Chief Executive Officer

 

 

Item Number:                                   3.5

File Number: D12/13100

Subject Heading:                          Persons Enrolled on Electoral Role who       failed to vote in the 2012 Local Government              Quadrenial Election

Location:                                          Not Applicable

Applicant:                                         Not Applicable

Author and Officer’s Title:                Paul Bawden, Chief Executive Officer

Executive Summary: 

This report advises Council of the actions the Electoral Commission (ECQ)  may take in determining action against those persons enrolled on the Electoral Role, however failed to vote.

 

Moved Cr Wason                                                          Seconded Cr Chambers 

That Council receive and note the officer’s report on persons who failed to vote in the 2012 Local Government Quadrennial Election as presented.

 

And;

 

That ECQ be advised that Council in the circumstances recommends that no action be taken against those persons enrolled on the Electoral Role, who failed to vote.  

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Chief Executive Officer

 

 

Item Number:                                   3.6

File Number: D12/13081

Subject Heading:                          Elected Member Legal Costs and Insurance     cover

Location:                                          Not Applicable

Applicant:                                         Not Applicable

Author and Officer’s Title:                Paul Bawden, Chief Executive Officer

Executive Summary: 

Under legislation Maranoa Regional Council provides cover for Councillors under their insurance policies when Councillors are discharging their civic duties.

 

Moved Cr Denton                                                          Seconded Cr Chambers 

That Council receives and notes the presented Certificates of Currency that covers Councillors for public liability, professional indemnity and Councillor’s liability arising out of, or in connection with, the Councillor’s performance of his/her civic duties.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Chief Executive Officer

 

 

Item Number:                                   3.7

File Number: D12/13069

Subject Heading:                          Election of Local Government Association of         Queensland (LGAQ) Executive District           Representatives

Location:                                          Not Applicable

Applicant:                                         Not Applicable

Author and Officer’s Title:                Paul Bawden, Chief Executive Officer

Executive Summary: 

Correspondence has been received from LGAQ calling nominations for election of district Representatives to the Association’s Executive for the period 2012/16.

 

Moved Cr Denton                                                          Seconded Cr Wason 

That Council receives and notes the letter received from the Local Government Association of Queensland dated 27 April 2012,and;

 

That Cr. Robert Loughnan is the nominated Executive District representative (Zone 5 – South West) for the Local Government Association of Queensland from Maranoa Regional Council.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Chief Executive Officer

 

 

Item Number:                                   3.8

File Number: D12/13130

Subject Heading:                          Councillor Remuneration

Location:                                          Not Applicable

Applicant:                                         Not Applicable

Author and Officer’s Title:                Paul Bawden, Chief Executive Officer

Executive Summary: 

The purpose of this report is to advise Council of the Local Government Remuneration and Discipline Tribunal determination on remuneration to be paid in 2012 to Mayor, Deputy Mayor and Councillors.

 

Moved Cr Flynn                                                            Seconded Cr Newman 

That Council receive and note the officer’s report on Councillor Remuneration as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Chief Executive Officer

 

 

Item Number:                                   3.9

File Number: D12/12971

Subject Heading:                          Councillor Participation in Superannuation

Author and Officer’s Title:                Donald  Wells, Manager Human Resources

Executive Summary: 

Councillors are not regarded as employees for taxation and superannuation purposes. This means a Council is generally not obliged to pay superannuation contributions for its Councillors or deduct income tax from Councillor Remuneration paid. This unique situation means Councillors are required to decide how Maranoa Regional Council should treat their status.

 

Moved Cr Flynn                                                            Seconded Cr Price 

As per section 226 of the Local Government Act 2009 an individual Councillor can determine to participate in the Maranoa Regional Council superannuation scheme.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Human Resources

  

The Mayor invited all incoming Councillors to address those present at the meeting.  Each Councillor in turn delivered a personal address, followed by the Mayor as is customary at the commencement of a new term of Council.

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 9.37am.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council on 23 May 2012.

 

 

 

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Mayor.                                                                  Date.