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Minutes of the General Meeting of maranoa Regional Council held at roma Administration Centre on 27 June 2012 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. W S Wason, Cr. Cr. J L Chambers, Cr. R J Denton, Cr. P J Flynn, Cr. W M Newman, Cr. C J O’Neil,  Cr. M L Price, Cr. D J Schefe,  Acting Chief Executive Officer – Robert Hayward, Director Community Services – Tony Klein, Director Corporate Services – Matthew McGoldrick, Director Infrastructure – Barry Omundson, Corporate Communications Officer – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.22am.

 

APOLOGIES   

 

There were no apoloigies for the meeting.

 

Confirmation of Minutes

 

Resolution No. GM.167.12

Moved Cr Newman                                                       Seconded Cr O'Neil  

 

That the minutes of the General Meeting (11-13.06.12) held on 13 June 2012 be confirmed.

 

CARRIED                                                                                                                      9/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Executive Services

 

Item Number:                                   10.1

File Number: D12/17985

Subject Heading:                          Councillor Expense & Provision of Facilities Policy

Location:                                          Not Applicable

Applicant:                                         Not Applicable

Author and Officer’s Title:                Kelly Rogers, Coordinator Executive Services

 

Executive Summary: 

The Local Government Act 2009 requires that Council must adopt, by resolution, an Expenses reimbursement policy which is consistent with the local government principles and the financial sustainability criteria under section 102 of the Act.

 

Resolution No. GM.168.12

Moved Cr Chambers                                                     Seconded Cr Price  

That Council adopts the revised Councillor Expense & Provision of Facilities Policy as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Coordinator Executive Services

 

Corporate Services

 

Item Number:                                   12.1

File Number: D12/17811

Subject Heading:                          Transfer of Special Lease

Location:                                          Special Lease 36/48442 - Forestvale Road Mitchell

Applicant:                                         Joffrey Roy and Kylie Janet Douglas

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

 

Executive Summary: 

The Department of Environment and Resource Management is seeking Council’s views on the proposed transfer of Special Lease 36/48442, described as Lot A on DL486 (shown in orange on the attached map).  This lease is currently in the name of Christine Joan Douglas and an application is being processed to transfer the lease to Joffrey Roy & Kylie Janet Douglas (mother to daughter and son-in-law).

Discussion:

No vote was taken on the matter, with Council determining additional clarification be sought on land access, and the matter was to lay on the table for further consideration at a later point during the meeting.

 

Resolution No. GM.169.12

Moved Cr Wason                                                          Seconded Cr Denton  

That Council advises the Department of Environment and Resource Management that it has no objection to the transfer of special lease 36/48442 from Christine Joan Douglas to Joffrey Roy and Kylie Janet Douglas.

 

No Vote Taken

 

 

Infrastructure

 

Item Number:                                   13.1

File Number: D12/13969

Subject Heading:                          Roma Refuse Tip Weighbridge

Author and Officer’s Title:                Stephen Mow, Manager Utilities & Waste

 

Executive Summary: 

At the General meeting of 22 February 2012 Council resolved to accept a tender from Australian Weighing Equipment for the installation of a weighbridge at the Roma tip.

 

The tender was accepted on the condition that Council was successful in receiving the Local Government Weighbridge and Ancillary Equipment grant. This funding program has now been discontinued by the State Government and no grant funding agreement has been formally signed.

 

Australian Weighing Equipment has been advised of this outcome and has been thanked for its time and effort in this matter.

 

Resolution No. GM.170.12

Moved Cr O'Neil                                                            Seconded Cr Chambers  

That Council receive and note the report as presented.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Utilities & Waste

 

 

Commercial Business

 

Item Number:                                   14.1

File Number: D12/17795

Subject Heading:                          Roma Saleyards

Location:                                          Roma

Applicant:                                         Not Applicable

Author and Officer’s Title:                Paul Bawden, Special Projects Officer

 

Executive Summary: 

The Roma Saleyards occupies a substantial parcel of land adjoining the Warrego Highway and is proposed to be the subject of a Master Plan for its future development.

 

Resolution No. GM.171.12

Moved Cr Denton                                                          Seconded Cr Schefe  

That Council endorses the establishment of a steering committee to develop a Master Plan for the Roma Saleyards, comprising interested Councillors, Director Planning & Environment, Roma Saleyards Manager and representatives from Department of Main Roads, Livestock Transport, Resources Sector and Private Machinery Operators.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Special Projects Officer

  

 

Status Reports

 

Corporate Services

 

Item Number:                                   18.1

File Number: D12/17992

Subject Heading:                          Financial Sustainability Report for the period        ending 31 March 2012

Author and Officer’s Title:                Karen Searle, Financial Services & Rates Coordinator

Month & Year of Report:                   Period ending 31 March 2012

Name of Department:                       Corporate Services

 

 

Executive Summary: 

The Financial Sustainability Report for the period ending 31 March  2012  is presented for Council’s consideration.  Each month, year to date financial statements are prepared in order to monitor actual performance against the latest adopted budget.

 

Discussion:

Council further discussed a number of items contained within the report.

 

It was requested the Director Infrastructure provide Council an update on electrical works completed at Basset Park.

 

Council further requested future Financial Sustainability Reports include comments on key influences on reported figures.

 

Resolution No. GM.172.12

Moved Cr Flynn                                                            Seconded Cr Schefe  

That the Progressive Financial Statements of Account for the period ending 31 March 2012  as included in the Financial Sustainability Report be received subject to audit.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Financial Services & Rates Coordinator

  

 

Item Number:                                   12.1

File Number: D12/17811

Subject Heading:                          Transfer of Special Lease

Location:                                          Special Lease 36/48442 - Forestvale Road Mitchell

Applicant:                                         Joffrey Roy and Kylie Janet Douglas

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

 

Executive Summary: 

The Department of Environment and Resource Management is seeking Council’s views on the proposed transfer of Special Lease 36/48442, described as Lot A on DL486 (shown in orange on the attached map).  This lease is currently in the name of Christine Joan Douglas and an application is being processed to transfer the lease to Joffrey Roy & Kylie Janet Douglas (mother to daughter and son-in-law).

Discussion:

The Acting Chief Executive Officer provided Council information on the matter, confirming access arrangements following advice from DERM. 

 

Resolution No. GM.173.12

Moved Cr Wason                                                          Seconded Cr Denton  

That Council advises the Department of Environment and Resource Management that it has no objection to the transfer of special lease 36/48442 from Christine Joan Douglas to Joffrey Roy and Kylie Janet Douglas; and,

 

That any future road upgrades to Lot 13 DL445 be undertaken at the lessees expense.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Risk and Facilities

 

 

 

In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (e)      contracts proposed to be made by it;

          (c)      the local government budget;

 

 

Resolution No. GM.174.12

Moved Cr O’Neil                                                           Seconded Cr Newman

That Council closes the meeting to the public at 10.01am.

 

CARRIED                                                                                                                      9/0

 

 

Subject Heading:  suspension of standing orders

Council adjourned the meeting for morning tea at 10.48am

 

Subject Heading:  resumption of standing orders

Council returned from morning tea at 11.12am

 

Resolution No. GM.175.12

Moved Cr O’Neil                                                           Seconded Cr Chambers

 

That Council opens the meeting to the public at 11.15am.

 

CARRIED                                                                                                                      9/0

 

 

 

 

 

 

Item Number:                                   22.1

File Number: D12/17671

Subject Heading:                          Relaxation of Lease Payment

Location:                                          Warrego Highway, Mitchell

Applicant:                                         Major Mitchell Caravan Park

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

 

Executive Summary: 

The owners of the Major Mitchell Caravan Park lease the land and facilities on which the park is located from Council.  The current lessees are required to pay the rates charges associated with the land.  The park was significantly affected by the February flood event which resulted in 14 toilet pedestals being inoperable for three months of the year, and left the park without water, power and sewerage for 7 days.  The lessees have requested a waiver of rates fees and charges levied against the park for sewerage services for the time these services were unavailable.

 

Resolution No. GM.176.12

Moved Cr Newman                                                       Seconded Cr Denton  

That Council does not allow the request from the Major Mitchell Caravan Park for a relaxation in sewerage fees and charges for the period that the amenities were not operable and instead waive two months lease payment of $2,750.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Risk and Facilities

 

 

Item Number:                                   22.2

File Number: D12/17384

Subject Heading:                          Request to Transfer Mitchell Refuse      Collection Contract

Location:                                          Mitchell

Applicant:                                         H.J & G.H Pearce

Author and Officer’s Title:                Stephen Mow, Manager Utilities & Waste

 

Executive Summary: 

A request has been received to transfer the Mitchell area waste collection contract (Tender No 10/40) from H.J & G.H Pearce to Michael Gregory Pearce.

 

Resolution No. GM.177.12

Moved Cr Wason                                                          Seconded Cr Schefe  

That Council approves the following actions:

 

1.   Thanks Mr and Mrs Pearce for their 6 years of service;

 

2.   Transfer of the Mitchell area waste collection contract (Tender No 10/40) from H.J & G.H Pearce to Michael Gregory Pearce subject to the following conditions:-

 

a.    All conditions of the original tender continue to be met by Mr Michael Pearce including the provision of documents and information to Council as soon as practically possible.

 

b.   There is no disruption to service delivery

 

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager Utilities & Waste

 

 

Item Number:                                   22.3

File Number: D12/17947

Subject Heading:                          For sale by Tender 12/26 - Removal or       Demolition of the House and shed in Injune

Location:                                          31-33 Ronald Street Injune

Author and Officer’s Title:                Matthew McGoldrick, Director of Corporate Services

 

Executive Summary: 

Tenders for the Sale and Removal or demolition of the House and Shed at 31-33 Ronald Street Injune closed on the 25th May, 2012. Only one Tender was received from Burke Industries.

 

Resolution No. GM.178.12

Moved Cr Chambers                                                     Seconded Cr Flynn  

 

That Council does not accept the received tender for demolition of the House and Shed located at 31-33 Ronald Street Injune.

 

Council approves demolition of same and authorises the Chief Executive Officer to negotiate the demolition on a basis of  ‘best price.’

 

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director of Corporate Services

 

 

Item Number:                                   L.1

File Number: D12/18772

Subject Heading:                          Detailed Design Brief Roma Flood Mitigation

Location:                                          Roma

Applicant:                                         Not Applicable

Author and Officer’s Title:                Barry Omundson, Director Infrastructure

 

Executive Summary: 

Council has previously endorsed a number of proposed mitigation measures for Roma, one of which is a 4.9km levee embankment.  After discussion with the State Member and Premier it is now proposed to extend the levee by approximately 1.6km.  Consequently the detailed design brief will need to reflect this extension.

 

Resolution No. GM.179.12

Moved Cr Schefe                                                          Seconded Cr Chambers  

That Council approves the revision of the detailed design brief for the proposed levee embankment to accommodate the extended length.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director Infrastructure

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 1.23pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 11 July 2012, at Roma Administration Centre.

 

 

 

 

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Mayor.                                                                  Date.