Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 12 September 2012 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. W S Wason,  Cr. R J Denton, Cr. P J Flynn, Cr. W M Newman, Cr. C J O’Neil,  Cr. M L Price, Cr. D J Schefe, Chief Executive Officer – Julie Reitano, Director Community Services – Tony Klein, Director Corporate Services – Matthew McGoldrick, Director Planning & Environment – Rob Hayward, Director Infrastructure – Barry Omundson, Manager Community Development – Samantha Thrupp, Manager Engineering Services – John Gwydir, Corporate Communications Officer – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

GUESTS

 

John Cotter representing the newly formed Gas Fields Commission.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.25am.

 

In acknowledgement of the passing of former Councillor Jill Baker, the Mayor paid tribute to her contributions in Queensland local government, having represented as an elected member on 4  separate councils during her lifetime.  He spoke of Jill as a passionate supporter of her local community whose personal enthusiasm and drive was well respected by those who knew her.

Tributes were also shared by attending Councillors, with a minute of silence observed to mark her passing. 

 

 

Subject Heading:  suspension of standing orders

Council adjourned the meeting for a brief recess at 9.33am

 

Subject Heading:  resumption of standing orders

Council returned from recess at 9.35am

 

APOLOGIES   

 

Resolution No. GM.266.12

Moved Cr Schefe                                                          Seconded Cr Newman

That apologies be received and leave of absence granted for Cr. Chambers for this meeting.

 

CARRIED                                                                                                                      8/0

 

 

 

Confirmation of Minutes

 

Resolution No. GM.267.12

Moved Cr Price                                                             Seconded Cr Schefe  

 

That the minutes of the General Meeting (15-22.08.12) held on 22 August 2012 be confirmed.

 

CARRIED                                                                                                                      8/0

 

 

 

 

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

John Cotter representing the newly formed Gas Fields Commission will provide Council an overview of the role of the organisation.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Executive Services

 

Item Number:                                   10.1

File Number: D12/26396

Subject Heading:                          2013 Annual Show Holidays

Author and Officer’s Title:                Donald  Wells, Manager Human Resources

 

Executive Summary: 

The Honourable Jarrod Bleijie MP, Attorney-General and Minister for Industrial Relations as Minister responsible for the administration of the Holidays Act 1983 has requested in writing) if Maranoa Regional Council, through written request by the Chief Executive Officer, wish to nominated one or more special holidays within the district for the annual agricultural, horticultural or industrial show or other event.

 

The Queensland Chamber of Agricultural Societies has published its proposed 2013 Show Dates Calendar. The 2013 Roma Annual Show is scheduled for May 9, 10 and 11  with the proposed Show Holiday to occur on Friday May 10; and the 2013 Mitchell Annual Show is scheduled for May 13 and 14 of May with the proposed Show Holiday to occur on Tuesday 14 May.

 

Resolution No. GM.268.12

Moved Cr O'Neil                                                            Seconded Cr Wason  

That Council approves the following actions:-

 

For the CEO to apply to the Minister for Friday, May 10 2013 as a Special Holiday for the Roma Annual Show Holiday;

 

And,

 

For the CEO to apply to the Minister for Tuesday 14 May 2013 as a Special Holiday for the Mitchell Annual Show Holiday.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager Human Resources

 

 

Item Number:                                   10.2

File Number: D12/26454

Subject Heading:                          Maranoa Regional Council De-amalgamation   Submission Endorsement

Author and Officer’s Title:                Tony Klein, Director Community Services

 

Executive Summary: 

In accordance with Resolution GM.250.12 (22 August 2012), correspondence and a submission has been forwarded to the Minister for Local Government regarding Council’s position on the de-amalgamation of the Maranoa Regional Council. Council’s endorsement of the submission was sought.

 

Resolution No. GM.269.12

Moved Cr Newman                                                       Seconded Cr Flynn  

That Council endorses the de-amalgamation submission to the Minister for Local Government.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Director Community Services

 

 

Community Services

 

Item Number:                                   11.1

File Number: D12/24649

Subject Heading:                          Memorandum of Understanding - Darling          Downs South West Queensland Medicare Local

Author and Officer’s Title:                Tony Klein, Director Community Services

 

Executive Summary: 

Darling Downs South West Queensland Medicare Local seeks to develop a Memorandum of Understanding with Maranoa Regional Council.

 

Discussion:

Council discussed its role in providing leadership and advocacy in support of advisory groups and committees.

 

Resolution No. GM.270.12

Moved Cr Price                                                             Seconded Cr O'Neil  

That the matter lay on the table for further discussion at a future Councillor Workshop in order to further define and clarify the role of Council in providing leadership and advocacy and how best to engage with community groups to do this.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Director Community Services

 

 

Item Number:                                   11.2

File Number: D12/25189

Subject Heading:                          Santos Food and Fire Fest 2013

Author and Officer’s Title:                Jacqueline Burns, Regional Arts & Culture Coordinator

 

Executive Summary: 

Consideration was sought in relation to the venue for the 2013 Santos Food and Fire Festival.  Two options are being considered - Big Rig Parklands and Bassett Park.

 

Resolution No. GM.271.12

Moved Cr Newman                                                       Seconded Cr O'Neil  

That Council endorses the change of venue to Bassett Park for the 2013 Santos Food and Fire Festival.   

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Regional Arts & Culture Coordinator

 

PRESENTATION

 

John Cotter, chair of the recently formed Gas Fields Commission, provided Council with an overview of the role of the commission in ensuring activities conducted by the Coal Seam Gas sector across Queensland align with community wishes.  A key focus of the group is the formulation of a framework and requirements to protect underground aquifers.  The group is currently conducting an audit on the completed analysis to date concerning impacts to underground water aquifers.  This  will be followed by a gap analysis and review by an independent body.  The outcome will ensure that a coordinated approach is formulated with a view to the realisation of benefits, developing regional Queensland in parallel with Coal Seam Gas activities.

 

Council in turn sought the Commission’s support in raising matters of concern at a State and Federal level of government.

 

The Mayor left the chambers at 10.23am with Deputy Mayor, Cr. Wason taking the chair.

 

 

Resolution No. GM.272.12

Moved Cr Denton                                                          Seconded Cr Flynn

 

That Council put forward a submission to the Gas Fields Commission seeking their support in formulating and progressing solutions in response to identified impacts from Coal Seam Gas activities conducted across the Maranoa region.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Chief Executive Officer

 

 

 

 

 

 

 

 

 

 

 

Subject Heading:                          change to business proceedings

Officer’s Title:                                   Julie Reitano, Chief Executive Officer

 

Executive Summary: 

The Chief Executive Officer requested that Council give consideration to discussion on items 13.1 and 14.1 of the agenda as part of the confidential session,  given that the items related to  determination of Council tenders. 

 

 

Resolution No. GM.273.12

Moved Cr Newman                                                       Seconded Cr Denton

 

That agenda items 13.1 and 14.1 be considered as part of the “Confidential Items”  segment of proceedings.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Chief Executive Officer

 

 

Subject Heading:  suspension of standing orders

Council adjourned the meeting for morning tea at 10.15am

 

Subject Heading:  resumption of standing orders

Council returned from morning tea at 11.15am

 

The Mayor assumed the chair at 11.15am.

 

Corporate Services

 

Item Number:                                   12.1

File Number: D12/23887

Subject Heading:                          Application for conversion to freehold of    Special Lease 36/48396

Location:                                          Lot 17 on M3832, Town of Muckadilla

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

 

Executive Summary: 

The Department of Natural Resources and Mines seeks Council’s views on an Application for Conversion to Freehold of Special Lease 36/48396 being Lot 17 on M3832, Town of Muckadilla.  The proposed use of the land is residential.

 

Resolution No. GM.274.12

Moved Cr Denton                                                          Seconded Cr Wason  

That Council advise the Department of Natural Resources and Mines that Council has no objection to the application for conversion to freehold of Special Lease 36/748396 over Lot 17 on M3832, Town of Muckadilla.  Furthermore that Council is not aware of any local non-indigenous cultural heritage values that the Department should consider when assessing the application and that Council has no objection to the excision of an area of land from the adjoining Reserve for Camping and Water being Lot 42 on WV1991 for the provision of a road.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager Risk and Facilities

 

 

Item Number:                                   12.2

File Number: D12/25539

Subject Heading:                          Roma Town Clock

Location:                                          McDowall Street Roma

Applicant:                                         Rotary Club of Roma Inc

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

 

Executive Summary: 

At the General Meeting of Council held on 25 July 2012, Council received a presentation from the Rotary Club of Roma in regard to the construction of a new town clock in the central business district of Roma.  At this meeting it was resolved to further investigate the proposed design and location. Construction needed to be informed by building, planning and public liability considerations and the Roma Placemaking Plan.  Council officers have considered the design and proposed location and have provided advice to Council on their findings.

 

 

Resolution No. GM.275.12

Moved Cr O'Neil                                                            Seconded Cr Newman  

That Council receives the report on the Roma Town Clock project and requests that Council staff meet with the Roma Rotary Club to discuss and reach resolution on concerns relating to management of risk;

 

And,

 

That the Roma Rotary Club be invited to put forward an application to Council in line with normal regulatory procedures to progress the project.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager Risk and Facilities

 

 

Planning & Environment

 

Item Number:                                   15.1

File Number: D12/26531

Subject Heading:                          Urban Land Development Authority (ULDA) -      Funded Properties

Location:                                          Roma

Author and Officer’s Title:                Edward Sims, Manager Organisational Performance

 

Executive Summary: 

Council’s consideration of a number of affordable housing initiatives was sought including options for Urban Land Development Authority funded properties.

 

Resolution No. GM.276.12

Moved Cr Wason                                                          Seconded Cr Denton  

That Council:

 

1.  Advise the Urban Land Development Authority that Council’s preference for transfer of ownership of the Sustainable Resource Communities (SRC) and Competitive Neutrality Fund (CNF) funded properties is to the Horizon Housing Company (HHC) and;

 

2.  Negotiate with the Urban Land Development Authority to transfer ownership to HHC of any other property/properties that can be developed as a result of any GST savings and under-spent contingencies for the SRC and CNF funded properties and;

 

3.   Consider future affordable housing projects with HHC on a case-by-case basis in accordance with Council’s Memorandum of Understanding with HHC and;

 

4.   Investigate options to maximise long-term affordable housing benefits to the region and minimise risk to Council including, but not limited to, Council establishing its own Deductible Gift Recipient (DGR)Status organisation and;

 

5.    Undertake research to ascertain future housing and housing rental demand for the Maranoa region.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager Organisational Performance

  

LATE ITEMS

 

 

Item Number:                                   L.1

File Number: D12/24284

Subject Heading:                          Write-Off/ Write-On Action arising out     Council's stocktake of Stores Inventory

Author and Officer’s Title:                Alan Marchant, Finance Manager

 

Executive Summary: 

This report recommends to Council the formal write-off and write-on of quantities and values arising out of Council’s stocktake of its Stores inventory items as at the 30 June 2012.

 

Resolution No. GM.277.12

Moved Cr Newman                                                       Seconded Cr Price  

 

That Council approves the write-off and write-on of the quantities and values of those store inventory items identified in attachments 1-9 of the report requiring adjustment, after the completion of the stock take undertaken in June, 2012.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Finance Manager

 

 

Item Number:                                   L.2

File Number: D12/27604

Subject Heading:                          Dance West03 request for reduction of fees

Location:                                          Roma Bungil Cultural Centre Auditorium

Applicant:                                         Dance West03

Author and Officer’s Title:                Kym Witt, Acting Customer Service Coordinator

 

Executive Summary: 

The business Dance West03 is requesting a reduction of fees associated with the hire of the Roma Bungil Cultural Centre Auditorium on 9-10 November 2012 for their concert.

 

Resolution No. GM.278.12

Moved Cr Flynn                                                            Seconded Cr Newman  

That Council does not approve the request received from Dance West03 for the waiver and reduction of associated fees for the cost of hiring the Auditorium on the night of their performance on 9-10 November 2012.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Grants Coordinator

 

 

Item Number:                                   L.3

File Number: D12/27762

Subject Heading:                          Unaudited Financial Statements for the year ended 30 June 2012

Applicant:                                         Maranoa Regional Council

Author and Officer’s Title:                Alan Marchant, Finance Manager

 

Executive Summary: 

To provide Council with Maranoa Regional Council’s Unaudited Annual Financial Statements for the financial year ended 30 June 2012 that will be submitted to the Queensland Audit Office.

 

Resolution No. GM.279.12

Moved Cr Schefe                                                          Seconded Cr Price  

That Council endorses the submission of Maranoa Regional Council’s Unaudited Financial Statements for the year ended 30 June 2012 to the Queensland Audit Office.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Finance Manager

 

Cr. Denton declared a potential ‘Perceived Conflict of Interest ‘in the following item, due to her being a member of the Mt Hutton Retirement Village Steering Committee and left the chambers at 11.43am,  taking no further part in discussion or debate on the matter.

 

 

Item Number:                                   L.4

File Number: D12/27762

Subject Heading:                          request from mt hutton retirement village    steering committee

Applicant:                                         Mt Hutton Retirement Village Steering Committee

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

 

Executive Summary: 

Correspondence has been  received from Mt Hutton Retirement Village Steering Committee requesting that Council give consideration to providing a financial contribution towards consultancy and legal fees in preparation for a proposed submission seeking to retain an aged care facility in the town of Injune.

 

 

Resolution No. GM.280.12

Moved Cr Wason                                                          Seconded Cr O'Neil

 

That whilst Council is sympathetic to the needs of the community and to concerns raised by the committee, Council is not in a position to fund the requested consulting and legal fees of community organisations;

 

And,

 

Council will  advocate to the Federal Government through the local Federal member to secure additional investment in aged care across the region.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Director Community Services

 

Cr. Denton entered the Chambers at 11.48am.

 

CONFIDENTIAL ITEMS

 

In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (d)      rating concessions;

          (a)      the appointment, dismissal or discipline of employees;

          (c)      the local government budget;

 

Resolution No. GM.281.12

Moved Cr O'Neil                                                            Seconded Cr Schefe

 

That Council close the meeting to the public at 11.50am.

 

CARRIED                                                                                                                      8/0

 

 

Resolution No. GM.282.12

Moved Cr Flynn                                                            Seconded Cr Price

 

That Council open the meeting to the public at 12.42pm.

 

CARRIED                                                                                                                      8/0

 

 

Subject Heading:  suspension of standing orders

Council adjourned the meeting for lunch at 12.42pm

 

Subject Heading:  resumption of standing orders

Council returned from lunch at 1.15pm

 

 

Item Number:                                   22.4

File Number: D12/25926

Subject Heading:                          Commencement of Light Vehicle replacement program for 2012/2013

Author and Officer’s Title:                John  Gwydir, Manager Engineering Services

 

Executive Summary: 

Council has budgeted for the replacement of several items of the Light Vehicle Fleet.   The Fleet Management – Light Vehicle Fleet Policy was adopted by Council at the 23 May 2012 meeting.   Approval to call tenders for the replacements was given at the same meeting.  The Tender Specification set the requirement to establish a fixed price for offered vehicles for a period of 12 months from award of the Tender.

 

Tenders have been received and assessed with the assistance of an independent assessor on behalf of Council.

 

Discussion:

Cr. Schefe commended staff on the hard work undertaken as part of the tender evaluation process and advised that he felt the outcome was economical for Council and supported local business.

 

Resolution No. GM.283.12

Moved Cr Schefe                                                          Seconded Cr Price  

That Council:-

 

  1. Award  the tender as detailed in the attached report for Light Vehicle Fleet Replacement Tender – Tender Evaluation Report;

 

  1. Delegate authority to the Chief Executive Officer to procure light vehicles based on an operation of need in the instance that the purchase does not comply with the Light Vehicle Fleet Policy;

 

  1. Initiate a review of the Councillor Expense and Provision of Facilities Policy to ensure it aligns with the Light Vehicle Fleet Policy.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager Engineering Services

 

 

Item Number:                                   22.5

File Number: D12/25245

Subject Heading:                          Rock on Ground Service Tender 12/32

Location:                                          Roma Quarry

Applicant:                                         Dave Grace

Author and Officer’s Title:                Sarah Kettle, Acting Support Officer -                           Director of Infrastructure

 

Executive Summary: 

This report provides an assessment of Tender 12/32 for the continued provision of Rock on Ground Services (drilling and blasting) at Roma Quarry.

 

Resolution No. GM.284.12

Moved Cr Newman                                                       Seconded Cr Wason  

That Council award tender 12/32 to Orica Australia Pty Ltd for a three (3) year term, to supply “Rock on Ground” services at Roma Quarry.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Acting Support Officer –

Director of Infrastructure

 

 

Item Number:                                   22.1

File Number: D12/24239

Subject Heading:                          Project Management of Energy Sector Works

Location:                                          Maranoa Region

Author and Officer’s Title:                Peter Weallans, Manager Construction & Maintenance

 

Executive Summary: 

It is in Council’s interests to increase its revenue stream where possible to enhance its financial position.  Council has the opportunity to increase its revenue stream by engaging directly in Energy Sector Works.

 

Resolution No. GM.285.12

Moved Cr Flynn                                                            Seconded Cr Schefe  

That Council:-

  1. Delegate authority to the Chief Executive Officer to negotiate a formal agreement between APLNG, GLNG and Council to provide Project Management Services for Energy Sector Construction and Maintenance works on Council’s road network on an annual basis along similar lines to Council undertaking TDMR works;

 

  1. Delegate authority to the Chief Executive Officer to negotiate collectively with APLNG and GLNG for advance funding to Council to appoint Engineering staff as determined appropriate.  In the formal agreement, irrespective of the amount of GLNG and APLNG works to be undertaken, APLNG and GLNG are to guarantee funding to pay the salary packages for the nominated staff for a period of 3 years.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager Construction & Maintenance

 

 

Item Number:                                   22.2

File Number: D12/26228

Subject Heading:                          Request for waiver of excessive water consumption account

Location:                                          85-91 Bowen Street, Roma

Applicant:                                         Endeavour Foundation

Author and Officer’s Title:                Dana Harrison, Senior Rates Officer

 

Executive Summary: 

Correspondence has been received from Endeavour Foundation requesting  the waiver of an excessively high water consumption account caused by a water pipe break. The leak caused by the break was also difficult to detect due to the break occurring during the wet season.

 

Resolution No. GM.286.12

Moved Cr Denton                                                          Seconded Cr Newman  

That Council waive the excessive water consumption account in this instance due to Endeavour Foundation being a not for profit organisation that provides a service to the community, and given the circumstances outlined in the submission from Endeavour Foundation for the increased water consumption.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Senior Rates Officer

 

 

Item Number:                                   22.3

File Number: D12/26606

Subject Heading:                          Tender 13/18 - Disposal for Removal Cricket     Pavilion, Wallumbilla Showgrounds

Location:                                          Wallumbilla Showgrounds, Warrego Highway Wallumbilla

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

 

Executive Summary: 

Council was asked to consider the tenders received for the disposal and/or removal of the cricket pavilion at the Wallumbilla Showgrounds.  Removal of this building was identified in the Wallumbilla Showgrounds Sports Precinct Redevelopment Master Plan.

 

Resolution No. GM.287.12

Moved Cr Flynn                                                            Seconded Cr O'Neil  

That Council accept the tender from Florence Price for the tendered price of $2,500 including GST,  for the removal of the disused cricket pavilion from the Wallumbilla Showgrounds.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager Risk and Facilities

 

 

Item Number:                                   LC.1

File Number: D12/27530

Subject Heading:                          Proposed changes to Organisational      Structure & potential appointments to new                 positions

Location:                                          Maranoa Regional Council

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

 

 

 

 

Executive Summary: 

Following a review of the outcomes of the recent Councillor Retreat, initial observations and discussions with MRC team members and the Directors, it is proposed that some early changes be made to the organisational structure.    The report also identifies the obvious gaps in resourcing for key areas of Council’s operations, which in a large part explains a number of the issues MRC is dealing with.

 

The focus of the report was to seek the elected members’ views prior to rolling out the proposal for broader consultation with the MRC work teams.   It also sought Council’s approval for the CEO to commence the search for the specific skill sets identified in the report.

 

The areas considered for initial structural and resourcing changes, and consultation, were:

    Customer Service Facilitation

    Quarry, Saleyards, Airport

    Strategy, Major Projects, Economic Development & Tourism

    Governance & Organisational Development

    Waste

    Facilities (including Bassett Park)

    Conduct & Integrity Management

    Corporate Applications Support

    Intranet

    Project Management

 

Resolution No. GM.288.12

Moved Cr Price                                                             Seconded Cr Denton  

That Council:

1.   Give in-principle support to the CEO consulting more widely with the teams on the proposed initial changes to the organisational structure, with a follow-up report to Council in two weeks.

2.   Authorise the CEO to make immediate enquiries and/or advertise for the following skillsets (being open to the basis upon which these skills are attracted and retained):

(a)  IT Specialist Corporate Application skills and experience preferably with Authority (our Council Business System) & Trim (our Document Management System) and their integration. The aim is to source the following resources for concurrent projects – i.e. Property based modules like Planning & Building and Financial modules:

-     a minimum of 1 full-time resource to be available to MRC - also to act as mentor to the current MRC staff member (ex-Finance);

-     a fixed term resource to work with MRC;

-     a possible knowledge sharing arrangement with a Council who is a longer term user of the products – to also become a contact point for the new Corporate Applications Officer.  

(b)  Sharepoint Development skills (Intranet) with a view to:

-     the person working with each of the upcoming Process Review projects to incorporate the results into a new Intranet (on a staged basis);

-     having a Sharepoint mentor for the new IT Corporate Applications officer once recruited;

-     ensuring that the intranet becomes the primary communication tool within Council (available immediately upon initial log-on each day;  not as a separate ‘program’);

-     facilitating the decentralisation of information updates, so that key officers within MRC can update event information (e.g.  Community Development Officers) rather than having to wait on other individuals or companies to process the request (the current actioning can sometimes occur after the event).

(c)  Business Analyst/Process Mapping Skills to assist MRC in documenting and reviewing processes, and building skills within MRC.

3.   Endorse the transition and mentoring arrangements to set up operations and train a new Manager for the Airport (Internal Appointment).

4.   Endorse the use of external resources for Conduct and Integrity reviews, and the set up of processes by the CEO for MRC.

5.   Endorse the CEO pursuing opportunities to introduce robust project management methodologies within MRC.   Further that formal processes be progressively developed incorporating, for example:

-     Agreed stakeholder engagement processes;

-     Agreed communication plans – what happens at what stage;

-     Benefits monitoring and realisation; and

-     Incorporation of lessons learnt to inform future projects.

6.   Endorse the immediate advertising for an Environmental Health Officer.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Chief Executive Officer

 

 

Item Number:                                   LC.4

File Number: D12/28042

Subject Heading:                          Awarding of Tender 12/31 Maranoa Regional    Council Rates Support

Author and Officer’s Title:                Matthew McGoldrick, Director Corporate Services

 

Executive Summary: 

This report summarised the results of Tender 12/31 Maranoa Regional Council Rates Support Service and recommended that the Tender be awarded to Civica Business Services for the amount of $1,758,297 over a five year period.

 

Resolution No. GM.289.12

Moved Cr Newman                                                       Seconded Cr O'Neil  

That Council award tender 12/31 to Civica Business Services for a period of five years for the amount of $1,758,297;

 

And,

 

That if the contractors performance is deemed unsatisfactory by Council, or the required skill set is no longer retained  by the organisation, the contract may be terminated at Council’s sole discretion.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Director Corporate Services

 

LATE ITEM

 

Item Number:                                   L.5

File Number: D12/28042

Subject Heading:                          naming of the  pcyc branch located in roma

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

 

Executive Summary: 

The Police Citizens Youth Club, located at the Roma Recreation Centre requested Council give consideration to the naming of the Branch.

 

 

 

Resolution No. GM.290.12

Moved Cr Flynn                                                            Seconded Cr O'Neil

That Council advise the Police Citizens Youth Club branch located in Roma that its preferred name for the branch is “Maranoa PCYC.”

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Regional Sport & Recreation Coordinator

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 1.36pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 26 September 2012, at Roma Administration Centre.

 

 

 

 

...............……….................                                            ..................................

Mayor.                                                                  Date.