Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 26 September 2012 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr. W S Wason, Cr. J L Chambers, Cr. P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Cr. D J Schefe, Chief Executive Officer – Julie Reitano, Director Corporate Services – Matthew McGoldrick,  Director Infrastructure – Barry Omundson, Manager Community Development – Samantha Thrupp, Manager Community Services – Melissa Wathen, Manager Environmental Health – Kay Crosby, Manager Organisational Performance,  Grants Coordinator – Susan Sands,  Executive Support & Media Officer – Lauren Owen, and Kelly Rogers Minutes Officer in attendance.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.00am.

Cr.O’Neil was not present at commencement of the meeting.

 

APOLOGIES

  

Resolution No. GM.291.12

Moved Cr Wason                                                          Seconded Cr Chambers

 

That apologies be received and leave of absence granted for Cr. Denton for this meeting.

 

CARRIED                                                                                                                      7/0

 

 

 

Confirmation of Minutes

 

Resolution No. GM.292.12

Moved Cr Wason                                                          Seconded Cr Flynn  

 

That the minutes of the General Meeting (16-12.09.12) held on 12 September 2012 be confirmed with an amendment to the “Confirmation of Minutes” segment for the General Meeting minutes of 22 August 2012.

 

Under the Local Government (Operations) Regulation 2010, Section 69 (3) (b), a Councillor must be present at a prescribed meeting in order to move or second a motion to confirm minutes of that meeting.

 

Cr. Price was recorded as “Mover” of the motion to confirm meeting minutes of the General Meeting on 22 August 2012, however, Cr. Price  was  a registered apology for that meeting. 

This being the case Cr. Price as “Mover” is replaced with Cr. Schefe and the “Seconder” is replaced with Cr. Newman, being present Councillors at the meeting.

 

And,

 

That the Minutes of the Special Meeting held on 12 September 2012 be confirmed.

 

CARRIED                                                                                                                      7/0

 

Cr. O’Neil entered the Chambers at 9.04am.

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

Item Number:                                   5.1

File Number: D12/24649

Subject Heading:                          Memorandum of Understanding - Darling          Downs South West Queensland Medicare Local

Author and Officer’s Title:                Tony Klein, Director Community Services

 

Executive Summary: 

Darling Downs South West Queensland Medicare Local seeks to develop a Memorandum of Understanding with Maranoa Regional Council.

 

Resolution No. GM.293.12

Moved Cr Flynn                                                            Seconded Cr Price  

 

That the matter be deferred and lay on the table with the understanding that Council will seek further consultation with Darling Downs South West Queensland Medicare Local to further discuss the draft Memorandum of Understanding with Maranoa Regional Council.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Director Community Services

  

 

Presentations/Petitions and Deputations

 

Council attended the Santos Roma Logistics Hub Opening.

 

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

 

 

 

 

 

 

 

 

 

 

 

Business

 

Community Services

 

Item Number:                                   11.1

File Number: D12/28563

Subject Heading:                          Seniors Week 2012 - Seniors Connect

Author and Officer’s Title:                Nicola Gear, Community Development Coordinator     (Surat)

 

Executive Summary: 

A Post Event Report was presented on the “Seniors Connect” Sessions delivered throughout the Maranoa Region during Seniors Week (20 August to 24 August 2012).

 

Resolution No. GM.294.12

Moved Cr O'Neil                                                            Seconded Cr Newman  

That Council receive and note the Officer’s Report as presented.

 

CARRIED                                                                                                                      8/0

 

 

Responsible Officer

Community Development Coordinator (Surat)

 

 

Item Number:                                   12.1

File Number: D12/27283

Subject Heading:                          Acquisition of part of Lot 334 on CP880097

Location:                                          Tiffin Street Roma

Applicant:                                         Department of Transport and Main Roads

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

 

Executive Summary: 

Council received correspondence from the Department of Transport and Main Roads advising that the department intends to apply to the Department of Natural Resources and Mines to have part of Lot 334 on Plan CP880097 included in the operational reserve being lot 9 on CP880097 under the Land Act 1994.  Lot 334 on CP88097 is a Local Government Reserve (pound) with Maranoa Regional Council as the trustee. 

 

Discussion:

Council determined that the matter should lay on the table pending further advice from the relevant officer with respect to access arrangements to the Roma pound.

 

Action:

 

That the matter lay on the table for further discussion at a later point during the meeting.

 

 

Responsible Officer

Director Corporate Services

 

Cr. O’Neil left the Chambers at 9.26am.

 

 

 

 

 

Item Number:                                   12.2

File Number: D12/27544

Subject Heading:                          Trustee Lease Yuleba Racecourse Reserve

Location:                                          Lot 47 on CP WV1371 - Yuleba to Taroom Road, Yuleba

Applicant:                                         Bendemere Pony Club

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

Executive Summary: 

The Bendemere Pony Club is interested in securing a formal agreement with Council in regard to the racecourse reserve at Yuleba being Lot 47 on CP WV1371.  As this land is a reserve with Council as the trustee, to formalise this arrangement it will be necessary to negotiate a trustee lease with the Bendemere Pony Club.

 

Resolution No. GM.295.12

Moved Cr Newman                                                       Seconded Cr Price  

 

That the matter lay on the table pending further investigation in developing a framework to consider the received and future requests, with a view to clarifying:-

 

  • Lease arrangements around an exit clause should the group cease to exist;
  • Clarification of Council’s obligations with respect to maintenance;
  • Budget allocation for the provision of ‘in-kind’ arrangements, including legal costs;

 

Upon completion of investigation the matter is to again be presented to Council for consideration as a matter of priority.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager Risk and Facilities

 

Cr. O’Neil entered Chambers at 9.30am.

 

Item Number:                                   12.1

File Number: D12/27283

Subject Heading:                          Acquisition of part of Lot 334 on CP880097

Location:                                          Tiffin Street Roma

Applicant:                                         Department of Transport and Main Roads

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

 

Executive Summary: 

Council received correspondence from the Department of Transport and Main Roads advising that the department intends to apply to the Department of Natural Resources and Mines to have part of Lot 334 on Plan CP880097 included in the operational reserve being lot 9 on CP880097 under the Land Act 1994.  Lot 334 on CP88097 is a Local Government Reserve (pound) with Maranoa Regional Council as the trustee. 

 

Discussion:

Following further investigation with respect to access arrangements at the Roma pound, Officers confirmed access would not be compromised should Council enact the recommendation.

 

Resolution No. GM.296.12

Moved Cr Chambers                                                     Seconded Cr O'Neil  

That Council offer no objections to the request from the Department of Transport and Main Roads to incorporate the part of Lot 334 on CP880097 shown on the map attached to the agenda report into the operational reserve known as Lot 9 on CP880097 on the condition that the Department of Transport and Main Roads fence the land and Council furthermore advise that the balance of Lot 334 on CP880097 is still required by Council for its gazetted local government purpose.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager Risk and Facilities

 

Subject Heading:  suspension of standing orders

Council adjourned the meeting to attend the santos roma logistics hub opening  at 9.46am.

 

Subject Heading:  resumption of standing orders

Council resumed the meeting at 1.31pm

 

Cr. Flynn did not return to the Chambers on resumption of standing orders.

 

Item Number:                                   12.3

File Number: D12/28721

Subject Heading:                          Maranoa River Bridge Replacement -         Acquisition of Reserve Land

Location:                                          Lot 128 on Crown Plan DL500, Lot 1 on Crown Plan M15129,        Lot 41 on M15114 and Lot 1 on M15141

Applicant:                                         Department of Transport and Main Roads

Author and Officer’s Title:                Tanya Mansfield, Manager Risk and Facilities

 

Executive Summary: 

The Department of Transport and Main Roads has advised Council that the Maranoa River Bridge Replacement Project will require acquisition of parts of Lot 128 on Crown Plan DL500 (Camping and Water Reserve), Lot 1 on Crown Plan M15129 (Local Government Reserve), Lot 41 on M15114 (freehold land) and Lot 1 on M15141 (Recreation and Camping Reserve).  The Department requires Council to advise whether it has any objection to resumption of this land.

 

Resolution No. GM.297.12

Moved Cr Chambers                                                     Seconded Cr Schefe  

That Council advise the Department of Transport and Main Roads that Council does not object to the resumption of part of Lot 128 on Crown Plan DL500 (Camping and Water Reserve), part of Lot 1 on Crown Plan M15129 (Local Government Reserve), part of Lot 41 on M15114 (Freehold) and part of Lot 1 on M15141 (Recreation and Camping Reserve) as shown on the map attached to the agenda report to accommodate the Mitchell Bridge Replacement Project and furthermore advise that Council will seek compensation for the land taken;

 

And,

 

That the current lessee of the Major Mitchell Caravan Park be informed of implications to the available land at that site;  and that officers investigate alternative sites for the relocation/rebuilding of the wall in conjunction with the organisations represented.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager Risk and Facilities

 

 

Infrastructure

 

Item Number:                                   13.1

File Number: D12/28519

Subject Heading:                          Draft Road Naming Policy

Author and Officer’s Title:                Kim Edwards, GIS/CAD Officer

 

Executive Summary: 

The adoption of a road naming policy ensures the naming of roads within the region is appropriate, that names will stand the test of time, and where suitable will preferably be of local or historical significance. The aim of the policy is to provide consistent guidelines for developers, the community and Council when allocating new road names or changing the name of existing roads within the region.

 

Resolution No. GM.298.12

Moved Cr Price                                                             Seconded Cr Schefe  

That Council adopt the draft Road Naming Policy as presented.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

GIS/CAD Officer

 

Cr. Flynn entered the Chambers at 1.42pm.

 

Item Number:                                   13.2

File Number: D12/29531

Subject Heading:                          Naming of Roads - ULDA

Location:                                          Bowen Street Roma

Applicant:                                         Wolter Consulting Group

Author and Officer’s Title:                Kim Edwards, GIS/CAD Officer

 

Executive Summary: 

Names are sought for three (3) unnamed Road/Lanes located in the Stage 4 a & b of the Roma Urban Development Area, Bowen Street, Roma also described as Lot 142 on SP250497.

 

Resolution No. GM.299.12

Moved Cr Chambers                                                     Seconded Cr Schefe  

That Council name the roads as outlined in the officer’s report and attached map - “Lomandra Avenue”, “Wattle Court”and “Acacia Road.”

 

CARRIED                                                                                                                      6/2

 

Responsible Officer

GIS/CAD Officer

 

 

 

 

 

 

Planning & Environment

 

Item Number:                                   15.1

File Number: D12/27751

Subject Heading:                          Per-capita contribution to Southern       Queensland Country Tourism

Author and Officer’s Title:                Ryan Gittins, Business Development Facilitator

 

Executive Summary: 

Consideration was sought in relation to Council’s financial contribution to Southern Queensland Country Tourism for the 2012/13 financial year. A per capita contribution fee was determined to be the agreed mechanism for fee determination.  Accordingly the 2011 census data for the Maranoa Region has identified a residential population of 13,076.  This would equate to a contribution by the Maranoa of approximately $15,037 for the 2012/13 financial year.   

 

Resolution No. GM.300.12

Moved Cr Price                                                             Seconded Cr Newman  

That Council endorse a per-capita payment of $1.15 to Southern Queensland Country Tourism (SQCT) for the 2012/13 financial year.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Business Development Facilitator

 

Item Number:                                   15.2

File Number: D12/28648

Subject Heading:                          Application for Material Change of Use for   “Extractive Industry” (Gravel Pit) and                            Environmentally Relevant Activity 16(2b)          Extractive and Screening Activities  (2011/17934)

Location:                                          28109 Carnarvon Highway, Tingin Qld 4455 (Lot 2 on          RP887935)

Applicant:                                         Annejeda Pty Ltd C/- Andrew Reardon

Author and Officer’s Title:                Danielle Pearn, Planning & Development Officer

Executive Summary:  The application seeks a Development Permit for a Material Change of Use for “Extractive Industry” (Gravel Pit) and ERA 16(2b) Extractive and Screening Activities on land at 28109 Carnarvon Highway, Tingun QLD 4455, described as Lot 2 on RP887935.

 

The proposed development is consistent with the Bungil Shire Planning Scheme 2006 including the DEOs and Rural Zone Code.

 

Resolution No. GM.301.12

Moved Cr Newman                                                       Seconded Cr Wason  

That Council approve the application for a Material Change of Use for “Extractive Industry” (Gravel Pit) and ERA 16(2b) Extractive and Screening Activities at 28109 Carnarvon Highway, Tingun QLD 4455 and described as Lot 2 on RP887935, subject to the following conditions:-

 

Complete and Maintain

 

1.       Complete and maintain the approved development as follows: (i) in accordance with         development approval documents and (ii) strictly in accordance with those parts of     the approved development which have been specified in detail by the Council or           Referral Agency unless the Council or Referral Agency agrees in writing that those           parts will be adequately complied with by amended specifications.

 

2.       Complete and maintain all operational, building and plumbing and drainage work   associated with this development approval, including work required by any of the       development approval conditions.


3.       Maintain the approved development being Material Change of Use – “Extractive      Industry” (Gravel Pit) and ERA16(2b) Extractive and Screening Activities in          accordance with the approved plan:

 

Plan/Document number

Plan/Document name

Date

DWG01

Site Plan

20/01/12

 

Site Works

4.       Any construction works on site are to be undertaken in accordance with the Institute          of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering       Guidelines for Queensland Construction sites.

5.       Detailed plans for any proposed site work are to be incorporate in an application for         operational works.

Operations of Approved Use

6.       All development approval conditions related to the establishment of the approved    development must be fulfilled prior to any approved use commencing.

7.       Extraction areas are to be carried out within discrete areas of the site. The developer        is to provide Council with plans demonstrating the location and boundaries of extraction pits prior to commencement of the use and on an annual basis thereafter.   Rehabilitation is to be carried out on pits that have ceased to be used for extraction, as determined by Council.

Stormwater and Drainage

8.       Stormwater must not be allowed to pond on the development site during the development process and after development has been completed unless the type and         size of ponding has been agreed in writing by the Council or as a specific           development approval condition.

9.       There must be no increases in any silt loads or contaminants in any overland flow    from the development site.

10.     Stormwater run-off from surface areas is to be collected internally in order to ensure         that stormwater causes no potential release of contaminants on to the surrounding         land.  A draft ‘Site Based Stormwater Management Plan’ (SBSMP) shall be provided to        both DEHP and Council for comment and approval for implementation as part of the          development.

Erosion Control

11.     During construction, soil erosion and sediment is to be managed in accordance with         Schedule 7: “Standards for Construction Activity” of the ‘Bungil Shire Council Planning Scheme’.

Excavation and Filling

12.     Bulk earthworks to occur on the development site shall be in accordance with AS    3798:2007 for Industrial developments.

13.     All re-shaped disturbed land must be similar in form to surrounding undisturbed land.

14.     All backfilled excavations must be overfilled to allow for settlement.

 

Services Provisions

15.     The site must be provided with on-site water supply with sufficient capacity to meet           operational needs, including watering to minimise dust nuisance, to the satisfaction   of Council’s engineer.

16.     A 20,000L water tanker/trailer with fire-fighting capability, must be available on site           while extractive activity is being undertaken.

17.     The development site shall have a temporary, transportable effluent disposal facility         at all times during the operation of the extractive activities and a plan for the same   shall be submitted to the Council.

18.     The site must be provided with an electricity supply generator to service all approved       uses on the site. 

Rubbish Collection

19.     At all times while the use continues, waste containers shall be maintained in a clean        and tidy state and shall be emptied and the waste removed from the site on a regular        basis.

Access, Roads, Landscaping and Lighting

20.     All weather gravel vehicle access shall be provided for traffic movement within the development site.

21.     Any parking areas on the site shall be clear of vehicular movement areas.  No parking      area shall be allowed to encroach into swept paths of vehicular movements.

22.     Any damage to Council roads and infrastructure that is attributable to the progress of         works on the site or vehicles associated with the development of the site, must be       repaired to Council’s satisfaction or the cost of repairs paid to Council.

Avoiding Nuisance

23.     All lighting of the site, including temporary lighting, shall be such that the lighting    intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any           property boundary.

24.     No nuisance is to be caused to adjoining properties and occupiers by the way of      smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, i         ncluding non-working hours.

25.     The approved development and the premises shall be maintained in a clean and tidy        condition.

Signage and linemarking

26.     Signage and linemarking to be in accordance with MUTCD requirements and AS/NZS        2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities. 

27.     Signage is to be erected to delineate vehicle manoeuvring pathways on site.

No Cost to Council

29.     The developer is responsible for meeting all costs associated with the approved       development unless there is specific agreement by other parties, including the   Council, to meeting those costs.

30.     Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed     changes.

31.     All civil and related work shall be designed and supervised by RPEQ Registered       Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

CARRIED                                                                                                                      8/0

 

Responsible Officer

Planning & Development Officer

 

 

Item Number:                                   15.3

File Number: D12/21728

Subject Heading:                          Adoption of charges for trunk        infrastructure for the Roma, Bungil,                                            Bendemere, Booringa and Warroo Planning     Schemes.

Locations:                                         Priority Infrastructure Areas of Roma, Wallumbilla, Yuleba, Injune, Mitchell and Surat.

Author and Officer’s Title:                Danielle Pearn, Planning & Development Officer

 

Executive Summary: 

The Queensland Government introduced a maximum infrastructure charging framework for residential and non-residential development under the Sustainable Planning Act, 2009 (SPA) and Draft State planning regulatory provision (adopted charges) (Draft SPRP) in 2011. The Draft SPRP came into effect on 1 July 2011.

 

In response the Council has resolved to adopt charges towards the end of 2011.

 

However, the Draft SPRP has expired on 30 June 2012.  To ensure local governments retain the ability to levy infrastructure charges, the Deputy Premier, Minister for State Development, Infrastructure and Planning recently made the State planning regulatory provision (adopted charges) 2012 (SPRP 2012).

 

The key changes to the SPRP include measures to ensure local governments have the ability to levy charges for ‘non-resident workforce accommodation’ (including mining camps).

 

The Department of State Development, Infrastructure and Planning has written to Councils to encourage it to adopt a new resolution to ensure that infrastructure charges levied are consistent with the SPRP 2012.

 

The changes are administrative and the charge amounts remain the same as the existing resolutions under the Draft SPRP. Where new land use classes have been included the adopted charge has been calculated to be consistent with existing charges.

 

The resolutions also amend the provisions relating to discounts for existing lawful uses to enable the Council to secure a reasonable contribution for trunk infrastructure for development proposals outside the Residential Zone where an infrastructure charge has not previously been levied.

 

The charges will be reviewed for adoption for the Priority Infrastructure Plans currently being developed for the new Maranoa Planning Scheme.

 

Resolution No. GM.302.12

Moved Cr Flynn                                                            Seconded Cr Chambers  

The Council adopt the amended  trunk infrastructure charges in accordance with the resolutions contained within Appendices 1-5 of the Officer’s report.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Planning & Development Officer

 

 

 

 

 

 

LATE ITEMS

 

Cr. Chambers declared a perceived ‘Conflict of Interest’ in the following item due to her being a relative of a registered contractor managing and transporting regulated waste and potable water, and left the Chambers at 1.50pm taking no further part in discussion or debate.

 

Item Number:                                   L.1

File Number: D12/29460

Subject Heading:                          Revised Implementation Date for Fees/Charges        in Relation to Regulated Waste & Sale of      Potable Water

Author and Officer’s Title:                Troy Pettiford, Manager of Utilities & Waste

 

Executive Summary: 

The intent of revising the implementation date for fees/charges in relation to Regulated Waste and Potable Water Sales, is to enable large scale Regulated Waste and Potable Water Transporters adequate time to adjust their invoicing fee schedules.

 

Therefore, as at 1 October, 2012 it was proposed that the new fees will commence for both septic and potable water delivery.

 

This allows our clients that invoice daily, due to  high quantities transported, adequate time to notify their customers via the appropriate channels, and adjust their budgets accordingly.

 

Resolution No. GM.303.12

Moved Cr Newman                                                       Seconded Cr Schefe  

That Council adopt the revised implementation of October 1, 2012 for fees and charges related to regulated waste and the sale of potable water, for large scale clients that invoice daily.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager of Utilities & Waste

 

At cessation of discussion and debate on the abovementioned item Cr. Chambers entered the Chamber at 1.54pm.

 

The Mayor left the Chambers at 2.00pm.

The Mayor entered the Chambers at 2.02pm.

 

Item Number:                                   L.2

File Number: D12/30306

Subject Heading:                          Royalties for Regions funding Applications

Author and Officer’s Title:                Susan Sands, Grants Coordinator

 

Executive Summary: 

Maranoa Regional Council is eligible to submit projects for funding under the Queensland Government Royalties for the Regions program.  The following projects have been identified as eligible, and have been prioritised from an operational and strategic perspective at an Executive Team Meeting and at a Council workshop.

Projects have been identified under the three funding streams:

Floodplain Security

-     Flood mitigation project

Resource Community Building Fund

-     Maranoa Sewerage Augmentation Project (Priority 1)

-     Injune Bore and Water Supply Upgrade (Priority 2)

 

Roads to Resources

-     Fairview Rd (Priority 1)

-     Wallumbilla North Rd (Priority 2)

-     Thomby Rd (Priority 3)

 

Resolution No. GM.304.12

Moved Cr Price                                                             Seconded Cr O'Neil  

That Council submit the identified projects in the officer’s report for funding under the Royalties for Regions program; with the addition of a submission under the Resource Community Building funding stream for the construction of an additional 160 bay car parking facility on location at the Roma Airport. (Priority 3)   

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Grants Coordinator

 

CONFIDENTIAL ITEMS

In accordance with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (g)      any action to be taken by the local government under the Planning Act, including deciding applications made to it under that Act;

(a)        the appointment, dismissal or discipline of employees

Resolution No. GM.305.12

Moved Cr O'Neil                                                            Seconded Cr Wason

 

That Council close the meeting to the public at 2.10pm.

 

CARRIED                                                                                                                      8/0

 

The Mayor left the Chambers at 2.43pm.

The Mayor entered the Chambers at 2.45pm.

 

Cr. Price left the Chambers at 3.21pm.

Cr. Price entered the Chambers at 3.24pm.

 

Cr. Chambers left the Chambers at 3.36pm.

Cr. Chambers entered the Chambers at 3.40pm.

 

Cr. O’Neil left the Chambers at 3.55pm.

Cr. O’Neil entered the Chambers at 4.02pm.

 

The Mayor left the Chambers at 3.58pm.

The Mayor entered the Chambers at 4.02pm.

 

Cr. O’Neil left the Chambers at 4.10pm.

Cr. O’Neil entered the Chambers at 4.13pm.

 

Resolution No. GM.306.12

Moved Cr Wason                                                          Seconded Cr O'Neil

 

That Council open the meeting to the public at 4.22pm.

 

CARRIED                                                                                                                      8/0

 

Subject Heading:  suspension of standing orders

Council adjourned the meeting for a brief recess at 4.23pm.

 

Subject Heading:  resumption of standing orders

Council resumed the meeting following a brief recess at 4.27pm

 

Item Number:                                   22.1

File Number: D12/28400

Subject Heading:                          Compliance action - Operation of a transport         depot without approval (2012/18156)

Location:                                          13-19 West Street, Wallumbilla Qld 4428 (Lot 2 on RP35942)

Applicant:                                         Grant Desmond and Sallyanne Melva Swan

Author and Officer’s Title:                Danielle Pearn, Planning & Development Officer

 

Executive Summary:  Grant Desmond Swan and Sallyanne Melva Swan operate a transport depot without approval on Lot 2 on RP35942 located at 13-19 West Street in Wallumbilla. They have been issued with a show cause notice and have met with Council Officers.  The use has increased and been the source of ongoing complaints. The Council is asked to endorse a course of action that will have long term implications for the protection of residential precinct in the north western corner of Wallumbilla.

 

Resolution No. GM.307.12

Moved Cr Schefe                                                          Seconded Cr Flynn  

 That Council endorse the following course of action:-

 

1.   The north western corner of Wallumbilla continues to be protected as a residential precinct.

2.   Industrial activities continue to be encouraged in the south eastern areas of the village.

3.   Heavy vehicle movements through residential precincts and along residential streets be discouraged.

4.   The operators of the transport depot on Lot 2 on RP35942, located at 13-19 West Road in Wallumbilla be advised that the current use has no approvals and that a development application for industrial activities – transport depot is unlikely to be approved for that site.

5.   The operators of the transport depot on Lot 2 on RP35942 be advised that they must relocate their transport depot to a site that is suitable for such a use.

6.   If the operators of the transport depot agree to relocate, then they will be given three months to find an alternative location and remove the transport depot from its current site.

7.   Alternatively, if the operators of the transport depot decide to lodge a development application for the transport depot, then they be advised that the transport depot must still cease operations on Lot 2 on RP35942 within three months and they may not resume the operation of the transport depot on the property until the development application is approved and all conditions in the development approval for the establishment of the transport depot have been met.

8.   If the transport depot is not relocated within three months or if the operators refuse to relocate, then an enforcement notice will be issued to the owners of Lot 2 on RP35942 and the operators of the transport depot on that property.

CARRIED                                                                                                                      8/0

 

Responsible Officer

Planning & Development Officer

 

Item Number:                                   LC.1

File Number: D12/30026

Subject Heading:                          Next Stage Review of Organisational      Structure (Coordinator Level)

Location:                                          Not applicable

Applicant:                                         Not applicable

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

 

Executive Summary: 

Further to the report presented to Council on 12 September 2012, a review has now been undertaken of the Coordinator level – the level immediately under Managers.    The report identifies areas where current gaps exist in service coordination and identifies other areas where some rationalisation or joining of areas can occur so that there is a single coordinator with defined areas of responsibility.

 

A key initiative going forward is to have a consistent position title/naming convention across Council so that roles and responsibilities are clear, irrespective of which Directorates positions are within.  This lays the ground work for the review of all corporate processes, organisational planning and performance measurement, and enhanced training and development based on where the position sits in the organisational structure.

 

Resolution No. GM.308.12

Moved Cr Chambers                                                     Seconded Cr Price  

That Council give in-principle support to the CEO and Directors consulting more widely with the teams on the next stage of proposed changes to the organisational structure (Coordinator level); inclusive of the following additions:-

 

  1. Note that only maintenance of swimming pools and Bassett Park resides in the Development area of responsibility, with the balance of responsibilities including master planning residing with Community Services;

 

  1. Inclusion of a specialist position (Major Projects Engineer), reporting directly to the Director Infrastructure Services;

 

  1. Inclusion of  existing role to a support position, reporting to the Manager – Flood Recovery;

 

  1. Inclusion of reference to an existing position under the responsibility Manager Strategy, Major Projects, Economic Development & Tourism – Coordinator – Business Development.

 

A follow up progress report to Council will be provided at the next scheduled General Meeting on 10 October 2012.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Chief Executive Officer

 

 

 

 

 

 

 

Item Number:                                   LC.2

File Number: D12/30036

Subject Heading:                          Update on Consultation Process - First Stage         Review of Organisational Structure       (Manager Level)

Location:                                          Not applicable

Applicant:                                         Not applicable

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

 

Executive Summary: 

The report provided Council with feedback on the proposed changes to the Organisational Structure & potential appointments to new positions, following the report to Council on 12 September 2012.

 

At the time, it was requested by Councillors that a review of the facilities structure and resourcing be considered sooner rather than later.    This report tables a proposal in this regard.

 

Council’s approval to proceed to recruitment for the proposed new Manager-Customer Service Facilitation was sought.

 

Resolution No. GM.309.12

Moved Cr Wason                                                          Seconded Cr Newman  

That Council:               

 

1.   Approve the amended Organisational Structure to Manager Level;

 

2.   Endorse the proposed changes to the Facilities function to proceed to a 2 week consultation period;

 

3.   Approve the recruitment of a new position within the Community & Commercial Services directorate being Manager – Customer Service Facilitation as initially tabled for discussion on 12 September 2012.

 

Note: This includes maintenance of swimming pools and Bassett Park residing in the Development area of responsibility, with the balance of responsibilities including master planning residing within Community Services.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Chief Executive Officer

 

  

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 4.32pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 10 October 2012, at Roma Administration Centre.

 

 

 

...............……….................                                            ..................................

Mayor                                                                             Date