Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 26 October 2012 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting, with Deputy Mayor W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Chief Executive Officer – Julie Reitano, Corporate Communications Officer – Jane Frith and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

Director Community & Commercial Services – Tony Klein, Director Infrastructure – Barry Omundson, Manager Property, Manager Utilities – Troy Pettiford, Manager Legal & Enterprise Risk – Tanya Mansfield.

 

GUESTS

 

Gallery members were in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.06am.

 

APOLOGIES   

 

Resolution No. GM.328.12

Moved Cr Chambers                                                     Seconded Cr Newman

 

That apologies be received and leave of absence granted for Cr. Flynn & Cr. Schefe for this meeting.

 

CARRIED                                                                                                                      7/0

 

 

Confirmation of Minutes

 

Resolution No. GM.329.12

Moved Cr Chambers                                                     Seconded Cr Newman  

 

That the minutes of the General Meeting (18-10.10.12) held on 10 October 2012 be confirmed.

 

CARRIED                                                                                                                      7/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

Two petitions were received and tabled with Council as part of an Officer’s Report.

 

 

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Executive Services

 

Item Number:                                   10.1

File Number: D12/31704

Subject Heading:                          Local Government Remuneration and       Discipline Tribunal - Maranoa Regional                       Council Submission

Author and Officer’s Title:                Tony Klein, Director Community & Corporate Services

 

Executive Summary: 

The Local Government Remuneration and Discipline Tribunal make an annual determination of the remuneration payable to Mayors, Deputy Mayors and Councillors based on Council categories.  A proposal for re-categorisation has been submitted to the Tribunal on behalf of Maranoa Regional Council.  Council’s endorsement of the submission was sought.

 

Resolution No. GM.330.12

Moved Cr Price                                                             Seconded Cr O'Neil  

That Council endorse the submission to the Local Government Remuneration and Discipline Tribunal.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Director Community & Corporate Services

 

Item Number:                                   10.2

File Number: D12/33482

Subject Heading:                          2012 Christmas Closure Of Administration        Centres

Author and Officer’s Title:                Donald  Wells, Manager- Human Resources

 

Executive Summary: 

Council has previously resolved to close Maranoa Regional Council’s Infrastructure Services, Surat, Injune, Mitchell, Yuleba and Roma Administration offices, along with Council’s Libraries, Surat Child Care Centre and Neighbourhood Centre over the period between Christmas and New Year. There are two objectives behind closing the Administration Centres and Libraries, the Child Care Centre and Neighbourhood Centre.  The first is Work-Life Balance, by recognising the special meaning of Christmas, and the second is to allow employees sufficient travel time over the Christmas period.  It was proposed that this practice continue for the upcoming Christmas/New Year period.

 

 

 

Discussion:

Cr. Denton requested confirmation be obtained outlining provisions for Council maintaining the HAAC service during the recommended Christmas Closure timeframes.  Council agreed with this approach and it was determined that the matter should lay on the table pending further clarification.

 

A “Mover” and “Seconder” for the recommendation  was called for by the Mayor and recorded below, however no vote was taken on the matter at that time.

 

Moved Cr O’Neil                                                           Seconded Cr Wason  

That Council endorse a Christmas & New Year closure of Council’s Administration Offices, Libraries, Surat Child Care Centre and Neighbourhood Centre, from close of business Friday 21 December 2012 to Tuesday 1 January 2012, inclusive, with a resumption of normal Council functions on Wednesday 2 January 2013;

 

And;

 

That the Chief Executive Officer communicates the Christmas closure to Council Employees and Rate Payers, Customers, Clients and the General Public.

 

NO VOTE TAKEN

 

Action:

That the matter lay on the table for discussion at a later point during the meeting pending further invesigation of potential impacts to the HAAC Service provided by Council.

 

 

 

Item Number:                                   10.3

File Number: D12/35001

Subject Heading:                          Petition from Jackson & Yuleba Districts to   the charge of $186 being levied on Rate                   Notices

Location:                                          Jackson & Yuleba localities

Applicant:                                         Multiple residents

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

 

Executive Summary: 

Two (2) petitions were received from residents of Yuleba, Jackson and Districts,  opposing the introduction of a Council levy for the 2012/13 financial year of $186.00(in total/$93 for each round of rates notices), in support of the financial contribution required for the construction of a ten bed Multi-purpose Health Service facility in Mitchell.    A letter and e-mail were also tabled.

 

Discussion:

Council requested that clarification be circulated to the community confirming that the total charge for each assessment is $186 ($93 for each round of rates notices).

 

Resolution No. GM.331.12

Moved Cr Newman                                                       Seconded Cr Denton  

That Council receive and note the petitions, letter, e-mail and supporting comments from the following residents:

 

V M Aldridge, G A Langton, B Alding, L Brown, H Johansen, E Robinson, K Salt, M & B Patch, R Sedgwick, F Herbener, E D Park, B Leahy, M H & M O Schwarz, G Tighe, L Lisle, R Lisle, N Bertolotti, R Ritchie, G Ogden, B Badgery, A Swan, J Burns, C Walters, T Sorley, J Beck,       G Carter,  G Griffith, J Houston, E Spence, E Rogers, C Clark, M Markey, L Markey, R Markey, A Cheers, S Phelps, P Cheers, S Potter, S Rayner, R Sinnamon, R Lawton, P Douglas, M Douglas, S Manns, B Sinnamon, S Elliott, J Elliott, K Herbener,  L Swan, L Thehu, A Carter, T Bassett, J Walker, K Pearce, W Green, P Herbener, S Kneebone, W Orr, P Buchholz, G Ginich, T Harland, A Sedgwick, D Peters, D Sedgwick, P Sedgwick, R Benech, A Cheers, P Leahy, B Leahy, B Sinnamon, S Sinnamon, M J Hindman, K & B Pearce, B McLoughlin, J Little, B Evans, W Hughes, R K Smith,  D J Smith,J Wells, M Ward, K Herbener, L Swan, L Thehu, A Carter, T Bassett, J Walker, K Praria, W Green, P Herbert, S Kneebone, W Orr, P Buchholz, G Ginich, T Harland, K Bradley, D Claydon, L Zellers, R Harvey, G & B Beissed, D Anderson, L Proud, J Freeman, E Gordon, L, Dooley, W Herbener, N Walsh, C Chambers, K Rowbotham, J Spence, M Cookson, R Constantino, I Ellis, G Ellis, K Hibbs, S Miller, P Nicholls, R Mitchell, J Harland, J Harland, S Benson, P Masson, T Harland, T Bell, T Harland, M Klein, M Ramage, L Jackson, P Willett, M Escreet, D Price, J Murphy, D White, B Langton, M Murphy, B Masson, R Lin, K Cleland, H Middleborough, L Kadel, M Guest, C Meechan, F McLennan, C Stafford, C M Irwin, A Weeks, D Allwood, R White, M Law, F & J Seawright, N Hobbs, N Price, J Kuzma, C Stafford, T Hennessy, S Wilson-Kuhbauch, L Yates, L Jones, W Johanssen, G Harland, D Hibbs, S Little, J Little, B Little.   Letter from B Purcell.   E-mail from K Hibbs.

 

(Please note that the names of petitioners have been transcribed directly from the hand written documentation received.  Whilst every attempt has been made to accurately transcribe spelling of individual names, some errors may have  inadvertently occurred during translation).

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Chief Executive Officer

 

 

MAYORAL MINUTE

 

One of the most contentious issues that has arisen from the 2012/13 Budget is without a doubt the announcement of a separate levy to pay for the construction of a ten bed Multi-Purpose Health Service facility in Mitchell.

 

This one-off levy of $186 for the year ($93 for each round of rates notices) will be included in every rates notice issued for the 2012/13 financial year.

 

I have in the past said and continue to support my initial observations that local government does not have the capacity to manage aged care services.  The Maranoa Retirement Village (MRV) is only managed by our Council as it was a service inherited from the former Booringa Shire during amalgamations.

 

The MRV housed residents from across the entire region, with 32.1 percent of residents over the last two years coming from areas other than Mitchell and its’ surrounds.

 

Council investigated many avenues in an attempt to secure a service provider to fund and take over management of the Maranoa Retirement Village to keep it operating; however a lack of financial viability due to a significant operating loss of hundreds of thousands of dollars per year resulted in our lack of success in finding a provider and ultimately our reasoning in closing the facility.

 

In the face of this decision, and after an overwhelming response from the entire Maranoa community at the prospect of MRV’s closure, Council in consultation with the Maranoa Retirement Village Auxiliary Sub-Committee (MRVASC), initiated a survey seeking community opinion.

 

The survey was put to the community following negotiation with the Maranoa Retirement Village Auxiliary Sub Committee (MRVASC) on the specific wording, with several changes having been negotiated successfully by the MRVASC.

 

Survey results showed residents clearly supported the proposal for Council to fully fund the project through either a rating scheme or through the delaying of some projects.

 

Of the survey sample, 74 per cent indicated their support for this approach. It is with this support that Council resolved to assist the MPHS project.

 

All funds from the levy will go directly to the project and equate to 50 per cent of the total project cost of $2.7 million. The remaining $1.35 million will be funded by Council, along with the Maranoa Retirement Village Auxiliary and Santos as part of the handover.

 

This decision has meant that the commencement of other much needed capital works projects will not be deferred and Council will no longer need to accommodate the loss of substantial funds each year through the provision of aged care in Council’s general rates.

 

In closing, I note that a report will be considered by Council on the matter of the existing bed licences. On a personal note, I strongly encourage and support the retaining of the MRV bed licences within our region to accommodate the needs of our aged community.

 

 

Subject Heading:                          PREPARATION OF a DRAFT “frequently asked      questions” (FAQ) document in RELATION TO            Council’s introduced  levy for the 2012/13        financial year

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

 

Executive Summary: 

Having regard to the petitions and formal and informal feedback received by Council, the Chief Executive Officer presented Council with a draft “FAQ” document, proposed for circulation to the community, to assist in answering many of the questions raised with Council.  It aims to provide additional background to Council’s decision to introduce the MPHS levy in support of raising funds for construction of a ten (10) bed Multi-Purpose Health Service facility in Mitchell.

 

 

Discussion:

Council sought confirmation that the document would clarify that the total annual fee for each assessment is $186 ($93 for each round of rates notices).

 

Resolution No. GM.332.12

Moved Cr Denton                                                          Seconded Cr Wason

 

That Council endorse the release of a “Frequently Asked Questions” (FAQ) document to answer a number of questions raised by residents in response to the introduction of the ‘One Off’  MPHS levy for the construction of a ten (10) bed Multi-Purpose Health Service facility in Mitchell;

 

And;

 

That Councillors provide feedback to the Chief Executive Officer on additional inclusions / amendments prior to its’ formal release.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Chief Executive Officer

 

 

 

 

 

 

 

Community Services

 

Item Number:                                   11.1

File Number: D12/34072

Subject Heading:                          2012 MARANOA'S GOT TALENT POST EVENT REPORT

Location:                                          Cultural Centre, Bungil Street, Roma

Author and Officer’s Title:                Jane Fenton, Coordinator - Community Development Mitchell

 

Executive Summary: 

Post Event Report on Maranoa’s Got Talent 2012 held on Saturday 13 October 2012.

 

Discussion:

Cr. Denton commented on the exceptional talent observed from across the region, and the Mayor congratulated all participants and judges for supporting a successful community event.

 

Resolution No. GM.333.12

Moved Cr Price                                                             Seconded Cr Newman  

That Council receive and note the Officer’s Report as presented.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Community Development Mitchell

 

 

Corporate Services

 

Item Number:                                   12.1

File Number: D12/27019

Subject Heading:                          Delegations to the Chief Executive Officer

Author and Officer’s Title:                Tanya Mansfield, Manager - Property, Legal & Enterprise      Risk

Executive Summary: 

This Report sought Council's approval of delegations under State legislation to the Chief Executive Officer.

Discussion:

Cr. Newman commented that the requirements of delegations under State Legislation was a strong reminder of the complexity of local government.

 

Resolution No. GM.334.12

Moved Cr Denton                                                          Seconded Cr Newman  

Council resolves to delegate to the Chief Executive Officer, the exercise of its powers under the following Acts in the terms of the Instruments of Delegation attached to this Report:-

Aboriginal Cultural Heritage Act 2003

Acquisition of Land Act 1967

Animal Care and Protection Act 2001

Animal Management (Cats and Dogs) Act 2008

Body Corporate and Community Management

(Accommodation Module) Regulation 2008

Body Corporate and Community Management

(Commercial Module) Regulation 2008

Body Corporate and Community Management

 (Small Schemes Module) Regulation 2008

Body Corporate and Community Management

 (Standard Module) Regulation 2008

Body Corporate and Community Management Act 1997

Building Act 1975

Building Units and Group Titles Act 1980

Coastal Protection and Management Act 1995

Disaster Management Act 2003

Environmental Protection (Waste Management) Regulation 2000

Environmental Protection (Water) Policy 2009

Environmental Protection Act 1994

Environmental Protection Regulation 2008

Fire and Rescue Service Act 1990

Fisheries Act 1994

Food Act 2006

Food Production (Safety) Act 2000

Food Regulation 2006

Health (Drugs and Poisons) Regulation 1996

Health Act 1937

Information Privacy Act 2009

Land Act 1994

Land Protection (Pest and Stock Route Management) Act 2002

Land Title Act 1994

Liquor Act 1992

Local Government (Finance, Plans and Reporting) Regulation 2010

Local Government Act 2009

Mineral Resources Act 1989

Neighbourhood Disputes Resolution Act 2011

Peaceful Assembly Act 1992

Plumbing and Drainage Act 2002

Prostitution Act 1999

Public Health (Infection Control for Personal Appearance Services) Act 2003

Public Health Act 2005

Queensland Competition Authority Act 1997

Queensland Heritage Act 1992

Residential Services (Accreditation) Act 2002

Right to Information Act 2009

River Improvement Trust Act 1940

Standard Plumbing and Drainage Regulation 2003

State Penalties Enforcement Act 1999

Stock Act 1915

Sustainable Planning Act 2009

Tobacco and Other Smoking Products Act 1998

Transport Infrastructure Act 1994

Transport Operations (Road Use – Road Rules) Regulation 2009

Transport Operations (Road Use Management) Act 1995

Waste Reduction and Recycling Act 2011

Water Act 2000

Water Supply (Safety and Reliability) Act 2008

 

2.    That all prior resolutions delegating the powers to the Chief Executive Officer under the Acts referred to in this are repealed.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Property, Legal & Enterprise Risk

 

 

 

Item Number:                                   12.2

File Number: D12/33193

Subject Heading:                          Follow up Report - Trustee Lease Yuleba         Racecourse Reserve

Location:                                          Lot 47 on CP WV1371 - Yuleba to Taroom Road, Yuleba

Applicant:                                         Bendemere Pony Club

Author and Officer’s Title:                Tanya Mansfield, Manager - Property, Legal & Enterprise      Risk

 

Executive Summary: 

At its General Meeting held on 26 September, Council considered a request from the Bendemere Pony Club to enter a formal agreement with Council in regard to the racecourse reserve at Yuleba being Lot 47 on CP WV1371.  Council subsequently decided to hold the matter over until further information was available.  The purpose of this report is to provide the additional information Council sought  to allow consideration of this matter.

 

Discussion:

Cr. Newman expressed her appreciation of the additional information provided by officers on the matter.

 

Resolution No. GM.335.12

Moved Cr Chambers                                                     Seconded Cr Denton  

Council enter into a ten year trustee lease with the Bendemere Pony Club over part of Lot 47 on WV1371, with the lease area to encompass the currently utilised grounds and Council to incur costs associated with surveying, drafting of legal documents and lodgement costs.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Property, Legal & Enterprise Risk


Maranoa Logo Process

 

 

 

Item Number:                                   12.3

 

 

File Number: D12/33787

Subject Heading:                          Financial Sustainability Report for the period        to 15 October 2012

Author and Officer’s Title:                Alan Marchant, Manager- Finance

 

Executive Summary: 

The Financial Sustainability Report for the period to 15 October 2012 (together with a summary of Council’s actual performance at sub program level against Council’s approved budget) was presented for Council’s consideration.

 

Discussion:

Cr. Chambers advised Councillors she had a number of items for which she would be seeking further clarification.  Given that the relevant officer was unavailable on the day of the meeting, Council determined that the body of the report be deferred to the next meeting of Council on 14 November 2012.

 

 

 

 

 

 

Resolution No. GM.336.12

Moved Cr Denton                                                          Seconded Cr Chambers  

That the matter lay on the table for presentation at the next General Meeting of Council on 14 November 2012.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager- Finance

 

 

Subject Heading:                          verbal update - santos financial support of Council’s royalties for regions project                  submission

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

 

Executive Summary: 

The Chief Executive Officer sought Council’s endorsement for requesting ‘brought forward’ financial support from Santos in order to fund the commencement of the design requirements for the  Fairview Road project.   In doing so this would assist Council in being  ‘shovel ready’ should Council’s submission  under the Royalties for Regions Program be successful.

 

Discussion:

The Chief Executive Officer  advised that a budget amendment would be required, however the amendment would result in no net cost to Council.

 

Resolution No. GM.337.12

Moved Cr O'Neil                                                            Seconded Cr Wason

 

That Council accept the proposal put forward by the Chief Executive Officer, including the advice that Santos is willing to bring forward part of their financial support.  This support will ensure that Council is in a position to progress design works immediately (cost of $199,814 to be funded by Santos) helping to ensure that Council will be ‘shovel ready’ should funding be approved.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Chief Executive Officer

 

Infrastructure

 

Item Number:                                   13.1

File Number: D12/29081

Subject Heading:                          Exemption for the water savings target for Roma Town

Location:                                          Roma Town

Author and Officer’s Title:                Paraic Butler, Graduate Engineer

 

Executive Summary: 

Queensland Development Code (QDC) part MP4.2 implements mandatory water savings targets for all new class 1 buildings (houses, townhouses, terrace house, boarding house, guest house and hostel) which are connected to a reticulation system. Councils may apply to the Minister for Infrastructure and Planning for an exemption from water savings targets where water savings options are not viable.

 

Resolution No. GM.338.12

Moved Cr Price                                                             Seconded Cr Chambers  

That Council approve the application for an exemption for the Queensland Development Code- MP 4.2- Water Savings Targets.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Graduate Engineer

 

 

Item Number:                                   13.2

File Number: D12/28662

Subject Heading:                          Review of Rural Addressing

Author and Officer’s Title:                Kim Edwards, GIS/CAD Officer

Executive Summary: 

A policy on rural and urban addressing has been compiled to provide consistent guidelines for addressing throughout the Council area. A review of all existing rural addresses within Maranoa Regional Council has also been undertaken to determine the accuracy of the address database. This review has been undertaken to update Council records after amalgamation and create a single point of reference for all addresses within the Council going forward.

 

Discussion:

Cr. Chambers requested that the Department of Natural Resources and Mines (DNRM) be informed of the road name changes identified in the western area of the region (Mitchell and surrounds).

 

Resolution No. GM.339.12

Moved Cr Price                                                             Seconded Cr Newman  

That Council:

 

1.         Adopt the draft Rural and Urban Addressing Policy;

2.         Approve the issuing of corrected rural addresses to all properties identified by the review as outside the adopted margin of error of 100 metres;

3.         Supply and install rural address posts for all affected properties;

4.         Supply the updated database of rural addresses to DNRM.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

GIS/CAD Officer

 

 

Item Number:                                   13.3

File Number: D12/34287

Subject Heading:                          Peer Review - Roma Flood Study and Mitigation        Project & VERBAL UPDATE ON COMMUNITY   CONSULTATION REPORT STATUS

Location:                                          Roma

Author and Officer’s Title:                Barry Omundson, Director - Infrastructure

Executive Summary: 

GHD were engaged to undertake a peer review of the Roma Flood Study and Mitigation Project Reports Stage 1 and 2.  GHD are a global consulting company with significant hydraulic and hydrological experience.

 

In terms of the Stage 1 report, GHD has stated that the scope of modelling work undertaken by Engeny is sufficient for the purpose of identifying flood risk and is in general accordance with accepted industry procedures.  At this stage, as expected, the Engeny Stage 2 Report is considered qualitative in terms of the mitigation options assessed, and provides for only indicative cost benefit analysis to inform concept design. GHD made several recommendations with respect to further work.   These recommendations are supported, and Council’s formal endorsement for this work to be undertaken was sought.

 

Discussion:

The Director Infrastructure Services advised Council that  the Community Consultation Report undertaken by external provider -  Engagement  Plus was now to hand.   Given the delay in its receipt and the volume of information contained within it, the Chief Executive Officer advised that Council will need quite an amount of time to consider its contents.   Council requested that a preliminary copy be distributed to each Councillor for review – ideally by the end of the day.  This was agreed to, and it was proposed that the report findings would be the subject of discussion at the next General Meeting of Council.

 

Resolution No. GM.340.12

Moved Cr Denton                                                          Seconded Cr Chambers  

That Council:

 

1.    Receive the Roma Flood Study and Mitigation Project Flood Study Review and endorse the completion of the recommended works as follows:-

 

·         Flood modelling of post-levee conditions for the full range of flood events assessed for pre-levee conditions;

·         Detailed Annual Average Damage analysis taking into account pre and post implementation of recommended mitigation measures;

·         Assessment of proposed freeboard above the recommended levee option;

·         A more comprehensive Cost Benefit Analysis; and

·         Post-levee flood flow assessment including an analysis of post levee flow velocities and extents for the full range of design events assessed for existing floodplain (pre-levee) conditions.

 

  1. Note the update with respect to the Community Consultation Report, and that the item be formally tabled for consideration at Council’s meeting of 14 November 2012.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Director – Infrastructure Services

 

 

 

Item Number:                                   10.2

File Number: D12/33482

Subject Heading:                          2012 Christmas Closure Of Administration        Centres

Author and Officer’s Title:                Donald  Wells, Manager- Human Resources

Executive Summary: 

Council has previously resolved to close Maranoa Regional Council’s Infrastructure Services, Surat, Injune, Mitchell, Yuleba and Roma Administration offices, along with Council’s Libraries, Surat Child Care Centre and Neighbourhood Centre over the period between Christmas and New Year. There are two objectives behind closing the Administration Centres and Libraries, the Child Care Centre and Neighbourhood Centre.  The first is Work-Life Balance, by recognising the special meaning of Christmas, and the second is to allow employees sufficient travel time over the Christmas period.  It is proposed that this practice continue for the upcoming Christmas/New Year period.

 

Discussion:

On receipt of information confirming the provision of HAAC Service arrangements during the Christmas Break, Council resumed discussion on the item.

 

Resolution No. GM.341.12

Moved Cr O’Neil                                                           Seconded Cr Wason  

That Council endorse a Christmas & New Year closure of Council’s Administration Offices, Libraries, Surat Child Care Centre and Neighbourhood Centre, from close of business Friday 21 December 2012 to Tuesday 1 January 2012, inclusive, with a resumption of normal Council functions on Wednesday 2 January 2013;

 

And;

 

That the Chief Executive Officer communicate the Christmas closure to Council Employees and Ratepayers, Customers, Clients and the General Public.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager-Human Resources

 

 

Subject Heading:  suspension of standing orders

Council adjourned for morning tea at 10.09am.

 

Subject Heading:  resumption of standing orders

Council resumed the meeting at 10.41am.

 

 

Item Number:                                   13.4

File Number: D12/34481

Subject Heading:                          Drainage Maintenance Works 2012/13

Location:                                          Roma Town

Applicant:                                         N/a

Author and Officer’s Title:                Peter Weallans, Manager Construction & Maintenance

Executive Summary: 

Council staff have identified drainage maintenance works that require programming and completion prior to the impending wet season.  The works are anticipated to cost in the order of $500,000.

 

 

 

Resolution No. GM.342.12

Moved Cr Denton                                                          Seconded Cr Price  

That Council endorse the expenditure of $500,000 associated with drainage maintenance works that can be accommodated within  the current 2012/13 Maintenance Budget, noting that a further review of that budget allocation may be required later in the year, depending on any additional needs that may arise. 

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager Construction & Maintenance

 

 

 

Item Number:                                   13.5

File Number: D12/34519

Subject Heading:                          Roma Skips - Building Waste Fees Request

Location:                                          Roma

Applicant:                                         Gordon Fawckner

Author and Officer’s Title:                Troy Pettiford, Manager - Utilities

Executive Summary: 

Gordon Fawckner – Roma Skips, has lodged a request to be granted a 20 working day delayed implementation of building waste fees bought into effect 10 October 2012 Resolution No. GM.319.12. This is to allow Roma Skips sufficient time to notify their clients of the introduction of the fee change. The new fees would come into effect for Roma Skips on 14 November 2012.

 

Discussion:

Councillors enquired as to whether there are any other impacted waste providers.

 

Resolution No. GM.343.12

Moved Cr Newman                                                       Seconded Cr Chambers  

That Council:-

  1. Approve Mr Fawckner’s request to postpone the implementation of the new building waste fees until 14 November 2012 for Roma Skips;

 

  1. Delegate authority to the Chief Executive Officer to further discuss introduced fees and charges with other service providers subject to adherence of the same fee category;

 

  1. Incorporate into future budget deliberation processes consideration of appropriate notice to the community of the implementation of updated  fees and charges.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Utilities

 

 

Item Number:                                   13.6

File Number: D12/34197

Subject Heading:                          Local Disaster Management Plan and Local    Emergency Coordination Committee Terms of    Reference

Author and Officer’s Title:                Sarah Kettle, Acting Support Officer-Director of Infrastructure Services

Executive Summary: 

Under the Disaster Management Act 2003 Section 57, “a local government must prepare a plan (a local disaster management plan) for disaster management in the local government area.” Due to recent dual record events in February of this year the Maranoa Region requires a new plan and a Local Emergency Coordination Committee Terms of Reference.

 

Discussion:

Council highlighted the importance of ensuring all LECC representatives undergo disaster management training as a compulsory requirement of the role.

 

Resolution No. GM.344.12

Moved Cr Chambers                                                     Seconded Cr O'Neil  

Council to approve both the Disaster Management Plan and Local Emergency Coordination Committee’s Terms of Reference,  subject to the amendments specified in the table below.

Note

Membership is excluded from this approval and is to be further investigated and presented to Council for consideration at the General Meeting on 14 November 2012.

 

Page Number

Heading/Paragraph

Amendment

139

Table

Heading -Organisation

 Row 5       

Include Injune Hospital

143

Heading - Community Context

Paragraph 4

Update specified temperature of 400C to 450C

144

Heading - Climate and Weather

Temp Range:

Update specified temperature of - 6 to 400C to – 6 to 450C

145

Heading – Climate & Weather Paragraph 1

Last sentence

Include the town of Mungallala

146

Table

Heading – Buildings & Spaces Available

For the township of Amby include “Golf Club” after “Shire Hall”

147

Table

Heading -  Buildings & Spaces Available

For the township of Mungallala include “Recreation Grounds” after “Shire Hall”

147

Paragraph 1

Road Network

Remove the reference to “Shire” and replace with “Region”

148

Heading – Service Stations

Include “Independent – Warrego Highway Muckadilla”

148

Final bullet point on page

Remove “Eversfield – south of Mungallala 23km (Ken Newton – 4626 1862)” and include –

“Torwood – south of Mungallala 25km (Graham Burey – 4623 1836)”

174

Appendix D

Heading – Maranoa Regional Council Operations

Remove “Wendy Newman” and replace with “Loren Clanchy” and update contact information accordingly

182

Appendix H

Table

Heading -  Trigger Point – 8.2 – 8.4metres

Under Action

Replace “RSL Hall” with “Council Depot”

184

Appendix J

Heading - Name

Complete Training requirement register, currently incomplete

185

Appendix K

Table

Heading – Business

Remove “Hunters” and subsequent contact information and replace with “Mungallala Hotel” and include subsequent contact information

186

Appendix K

Table

Heading - Gyrocopters

Include “Rod Shaw” “Mitchell” and update contact phone number

192

Heading – Membership

Table – Row 2

Table – Row 3

 

 

“Council nominee/s”

“LDC Nominee’s

CARRIED                                                                                                                      7/0

 

Responsible Officer

Acting Support Officer-Director of Infrastructure Services

  

Councillor Business

 

Item Number:                                   24.1

File Number: D12/34545

Subject Heading:                          Change of Legistration for Separate Charges         on Rates

Author and Councillor’s Title:           Cr. Jan Chambers

Councillor’s Recommendation:

That Council resolve to approach the State Government for a change in Separate Rating Charge Legislation to give councils the flexibility to allow a once only charge on an individual ratepayer even if they own several parcels of land and not multiple charges as is now the case.

 

Discussion:

The Chief Executive Officer (CEO) confirmed that the concerns detailed by Cr Chambers in the report reflected the feedback received by Councillors and officers.

 

The Chief Executive Officer advised Council that there would be two potential considerations should the matter be considered/approved by the State Government. 

 

The first is the framework around determining which property a charge should be attached to in the instance of individuals owning multiple properties – that decision would likely be somewhat arbitrary.

 

The second is that the basis of rating is that it is a charge attached to land rather than an individual.  In attaching a charge to an individual it is likely to take a form more associated with taxation – an area within the jurisdiction of the  Commonwealth.  The CEO circulated the preliminary legal advice which suggested that the request is unlikely to be approved, but Council would not know for sure unless the request was formally submitted to the State Government for consideration.

 

Cr. O’Neil requested that clarification be provided for the community, through media channels, that the introduced ‘One Off’ MPHS Levy would apply to all rate payers for the 2012/13 financial year as endorsed by Council at the Special Budget Meeting. 

 

Resolution No. GM.345.12

Moved Cr Chambers                                                     Seconded Cr O'Neil  

That Council resolve to request that the State Government change the Separate Charge Legislation to give Councils the flexibility to allow a once only charge on an individual ratepayer even if they own several parcels of land and not multiple charges as is now the case.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Chief Executive Officer

 

 

CONFIDENTIAL ITEMS

 

In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (e)      contracts proposed to be made by it;

          (f)       starting or defending legal proceedings involving it;


 

Resolution No. GM.346.12

Moved Cr Newman                                                       Seconded Cr Wason

 

That Council close the meeting to the public at 11.24am.

 

CARRIED                                                                                                                      7/0

 

 

Cr. O’Neil left the Chambers at 11.33am.

Cr. O’Neil entered the Chambers at 11.35am.

 

The Mayor left the Chambers at 11.47am.

The Mayor entered the Chambers at 11.53am.

 

 

Cr. Price declared a potential perceived ‘Conflict of Interest’ in item 23.6 – “Request for Reimbursement of Fine”, due to the applicant being a relative, and left the Chambers at 11.49am taking no further part in discussions on the matter.

 

Cr Price entered the Chambers at 11.52am upon cessation of discussion on item 23.6.

 

Cr. Price declared a potential perceived ‘Conflict of Interest’ in Item L.2 – Request Council approval for Contractor Appointment – NDRRA Tender No. 13/2 (Injune Area), due to a family member being employed by one of the businesses who put forward a tender submission and left the Chambers at 11.54m taking no further part in discussions on the matter.

 

Cr Price entered the Chambers at 12.30pm upon cessation of discussion on item L.2.

 

 

Subject Heading:  suspension of standing orders

Council adjourned for lunch at 12.38pm.

 

Subject Heading:  resumption of standing orders

Council resumed the meeting at 1.30pm.

 

 

Cr. Denton left the Chambers at 1.39pm.

Cr. Denton entered the Chambers at 1.40pm.

 

Cr. O’Neil left the Chambers at 1.52pm.

Cr. O’Neil entered the Chambers at 2.00pm.

 

Cr. Newman left the Chambers at 2.02pm.

Cr. Newman entered the Chambers at 2.05pm.

 

 

 

Resolution No. GM.347.12

Moved Cr Newman                                                       Seconded Cr O'Neil

 

That Council open the meeting to the public at 2.27pm.

 

CARRIED                                                                                                                      9/0

 

 


 

Subject Heading:  suspension of standing orders

Council adjourned the meeting for a brief recess at 2.23pm.

 

Subject Heading:  resumption of standing orders

Council resumed the meeting at 2.32pm.

 

 

Item Number:                                   23.1

File Number: D12/31783

Subject Heading:                          Tender 13/7 - Mitchell Cleaning Services

Author and Officer’s Title:                Tanya Mansfield, Manager - Property, Legal & Enterprise      Risk

Executive Summary: 

Council has invited tenders for the Mitchell Cleaning Contract.  The cleaning contract includes cleaning of amenities at the Mitchell Airport, Fishermans Rest, Neil Turner Weir, Showgrounds, Mitchell Memorial Park, cemetery, public toilets, street furniture and also cleaning of the Mitchell Infrastructure Depot. Council has traditionally tendered out cleaning arrangements in Mitchell and this tender is not a replacement of services provided by employees.  The successful contractor will enter into an Agreement with Council for a period of three (3) years following a successful probation period of six (6) months from the date of commencement. 

 

Resolution No. GM.348.12

Moved Cr Wason                                                          Seconded Cr O'Neil  

That Council enter into a three year contract with Jean Fenton for the provision of Mitchell Cleaning Services at the tendered amount of  $26.00 per hour, following the successful completion of a six month probationary period.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Property, Legal & Enterprise Risk

 

 

Item Number:                                   23.2

File Number: D12/30516

Subject Heading:                          Tender 13/6 - Appointment of a Real Estate        Agent

Author and Officer’s Title:                Tanya Mansfield, Manager - Property, Legal & Enterprise      Risk

Executive Summary: 

Council has invited tenders from real estate agencies interested in acting as agents for Council in the disposal of surplus real estate, land for arrears of rates, plant equipment and other assets.  This engagement will be for a three year period commencing from the date of Council’s acceptance of the successful agency’s tender.

 

Resolution No. GM.349.12

Moved Cr Chambers                                                     Seconded Cr Price  

That Council accept the tender lodged by real estate agency Ray White Roma to act as Council’s agents in the disposal of surplus real estate, land for arrears of rates, plant, equipment and other assets based on the percentage of selling price being 2% plus GST.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Property, Legal & Enterprise Risk

 

 

Item Number:                                   23.3

File Number: D12/32408

Subject Heading:                          Sale of Western Hotel

Location:                                          Cambridge Street Mitchell

Author and Officer’s Title:                Tanya Mansfield, Manager - Property, Legal & Enterprise      Risk

Executive Summary: 

Council has received correspondence from Town and Country Hotel Brokers seeking interest from Council in acquiring the Western Hotel at 93-95 Cambridge Street Mitchell.  The hotel is located on Lot 44 on M1513 and is currently closed for business.

 

Resolution No. GM.350.12

Moved Cr Denton                                                          Seconded Cr Newman  

That Council advise Town and Country Hotel Brokers that it is not interested in purchasing the Western Hotel located at 93-95 Cambridge Street Mitchell.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Property, Legal & Enterprise Risk

 

 

Item Number:                                   23.4

File Number: D12/33890

Subject Heading:                          Tender APLNG-WP3A - Civil Works to Upgrade   Reedy Creek (CH: 80-2511)

Author and Officer’s Title:                Peter Weallans, Manager Construction & Maintenance

Executive Summary: 

Council called for a quotation from RoadTek Asset Services (South) to upgrade Reedy Creek Road from chainage 80 to 2511.  Responses closed on 4 September 2012.

 

Resolution No. GM.351.12

Moved Cr Price                                                             Seconded Cr Chambers  

That, subject to concurrent acceptance by Origin Energy and the receipt by Council of a Letter of Intent from Origin Energy to fully fund all Council costs associated with this project,  Council award tender number APLNG-WP3a to RoadTek Asset Services (South) at an estimated value of $5,113,067.94 (excluding GST).

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager Construction & Maintenance

 


 

Item Number:                                   23.5

File Number: D12/34528

Subject Heading:                          Surat Water Treatment Plant Chemical Dosing        Upgrade Tender Evaluation Report

Location:                                          Surat

Author and Officer’s Title:                Paraic Butler, Graduate Engineer

Executive Summary: 

Council has sent to tender the project of upgrading the Surat Water Treatment Plant’s chemical dosing facility. The project is fully self funded by Council and has a total budget of $350,000.

 

 

Resolution No. GM.352.12

Moved Cr Newman                                                       Seconded Cr O'Neil  

That Council accept the tender of Aquapure Constructions for the full contract scope for $307,908.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Graduate Engineer

 

 

Cr. Price declared a potential perceived ‘Conflict of Interest’ in the following item, due to the applicant being a relative, and left the Chambers at 2.38pm taking no further part in discussion or debate on the matter.

 

Item Number:                                   23.6

File Number: D12/34720

Subject Heading:                          Request for Reimbursement of Fine

Location:                                          Surat

Applicant:                                         Warroo Water Services

Author and Officer’s Title:                Kelly Rogers, Coordinator- Executive Services

Executive Summary: 

A letter has been received from Warroo Water Services requesting Council reimburse the applicant for traffic offence fines issued by the Queensland State Government received while loading and carting gravel on behalf of Council.   

 

Resolution No. GM.353.12

Moved Cr Newman                                                       Seconded Cr Chambers  

That Council reimburse 100% of the applicant’s request; a total figure of $1,200 in full and final settlement.

 

MOTION LOST                                                                                                               2/4

 

Responsible Officer

Coordinator- Executive Services

 

 

 

 

 

 

Resolution No. GM.354.12

Moved Cr Chambers                                                     Seconded Cr O'Neil

 

That Council reimburse 50% of the applicant’s request, a total figure of $600.00 in full and final settlement.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator – Executive Services

 

At cessation of discussion and debate on the abovementioned matter Cr. Price entered the Chambers at 2.50pm.

 

 

Resolution No. GM.355.12

Moved Cr Newman                                                       Seconded Cr Wason

 

That Council review internal procedures for load management and report findings to Council.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Director Infrastructure

 

 

 

LATE CONFIDENTIAL ITEMS

 

Item Number:                                   L.1

File Number: D12/34163

Subject Heading:                          Request Council Approval for Contractor     Appointment - NDRRA Tender No 13/4 (Roma                   Town)

Location:                                          Roma & Some Outer Rural Roads

Author and Officer’s Title:                Barry Omundson, Director - Infrastructure

Executive Summary: 

Invitations were forwarded to all six contractors on the MRC Approved Contractors panel for Tender 13/4. These submissions have been reviewed as per Council’s probity plan to ensure valid comparison of submitted tenders.

 

Resolution No. GM.356.12

Moved Cr Chambers                                                     Seconded Cr O'Neil  

That Council award Tender 13/4 for the contract of restoration of flood damaged roads and associated infrastructure in parts of the urban Roma area funded under the NDRRA Program for the sum of $7,524,441.56 to Probuild Civil Pty Ltd.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Director - Infrastructure

 

Cr. Price declared a potential perceived ‘Conflict of Interest’ in following item, due to a family member being employed by one of the businesses who put forward a tender submission and left the Chambers at 2.54pm taking no further part in discussions on the matter.

 

 

Item Number:                                   L.2

File Number: D12/34174

Subject Heading:                          Request Councill Approval for Contractor   Appointment - NDRRA Tender No 13/2 (Injune                  Area)

Location:                                          Injune Area

Applicant:                                         N/a

Author and Officer’s Title:                Barry Omundson, Director - Infrastructure

Executive Summary: 

Invitations were forwarded to all six contractors on the MRC Approved Contractors panel for Tender 13/4, with four companies submitting tenders for the contract of restoration of flood damaged roads and associated infrastructure in parts of the Injune area funded under the NDRRA Program. These submissions have been reviewed as per Council’s probity plan to ensure valid comparison of submitted tenders.

 

Resolution No. GM.357.12

Moved Cr Denton                                                          Seconded Cr Newman  

Council award Tender 13/2 for the contract of restoration of flood damaged roads and associated infrastructure in the Injune area, funded under the NDRRA Program for the sum of $5,699,360.99, to Civil Contractors Australia.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Director - Infrastructure

 

At cessation of discussion and debate on the abovementioned item, Cr. Price entered the Chambers at  2.56pm.

 

Item Number:                                   L.3

File Number: D12/34890

Subject Heading:                          Early Origin Works

Location:                                          Reedy Creek

Applicant:                                         N/a

Author and Officer’s Title:                Barry Omundson, Director - Infrastructure

Executive Summary: 

Australia Pacific LNG Pty Ltd (Origin) has been in negotiation with Council in terms of the delivery of early road works including the Yuleba Taroom Road intersection with the Warrego Highway and Reedy Creek Lane.  A commercial agreement has been reached to undertake a range of Early Road Work Packages.

 

Resolution No. GM.358.12

Moved Cr Chambers                                                     Seconded Cr Price  

1.   That Council approves the commercial agreement reached with Origin for Early Road Work Packages;  and

2.   That the commercial parameters agreed with Origin for Early Road Work Packages at a minimum forms the basis of future Road Infrastructure Agreements with energy sector proponents.

CARRIED                                                                                                                      7/0

 

Responsible Officer

Director - Infrastructure

 

Item Number:                                   23.7

File Number: D12/34721

Subject Heading:                          Follow-up Report on Organisational      Structure including Review of Feedback on               Consultation for Works Section

Location:                                          N/a

Applicant:                                         N/a

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

Executive Summary: 

 

At Council’s meeting of 10 October, a further two week consultation period was provided to consider the proposed structure of the Works Section.

 

The report tables the feedback received to date, and includes a recommended amendment to the proposal for that area.

 

Resolution No. GM.359.12

Moved Cr Wason                                                          Seconded Cr Price  

That

1.   The following amendments be made to the Infrastructure (Works) section of the Organisational Structure:

-     The position of Major Projects Engineer be renamed:  Manager Infrastructure Planning;

-     The current position of Manager Engineering Services be renamed:   Manager Design & Asset Services;

-     The renamed Manager Infrastructure Planning be responsible for:

    Coordinator Infrastructure Safety/Quality/Environment

    Coordinator Extractive Industries & Resource Allocation

    Coordinator Infrastructure Program Funding

    Coordinator Emergency Management  (Fixed Term)

    Support Officer Infrastructure Planning / Infrastructure

2.   Budget amendments as proposed by the Chief Executive Officer be adopted, with funding for the current year provided by bringing forward a contribution of $100,000 from Santos and the remainder from funds made available through the Origin project (Item L.3 - File Number: D12/34890) to enable appointment to the following roles:

-     Manager Customer Service Facilitation

-     Development Engineer

-     Manager Works North

-     Coordinator Infrastructure Support & Administration

3.    Further that the Chief Executive Officer be authorised to quantify the transfer amount based on the final negotiated packages with the applicants.

 

CARRIED                                                                                                                7/0

 

Responsible Officer

Chief Executive Officer

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 2.57pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 14 November 2012, at Roma Administration Centre.

 

 

 

 

...............……….................                                            ..................................

Mayor.                                                                  Date.