Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 28 November 2012 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with Deputy Mayor, Cr. W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr. P J Flynn, Cr. W M Newman,  Cr. D J Schefe, Chief Executive Officer – Julie Reitano, Executive Support & Media Officer – Lauren Fraser, and Minutes Officer – Kelly Rogers in attendance.

 

AS REQUIRED

 

Director Community & Commercial Services – Tony Klein, Director Infrastructure Services – Barry Omundson, Director Corporate Services – Matthew McGoldrick, Director Development & Environment Services – Rob Hayward, Manager Major Projects, Economic Development & Tourism – Ed Sims, Manager Utilities - Troy Pettiford.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.04am.

 

APOLOGIES   

 

Resolution No. GM.398.12

Moved Cr Chambers                                                     Seconded Cr Schefe

 

That apologies be received and leave of absence granted for Cr Price & Cr. O’Neil for this meeting.

 

CARRIED                                                                                                                      7/0

 

 

Confirmation of Minutes

 

Resolution No. GM.399.12

Moved Cr Newman                                                       Seconded Cr Denton  

 

That the minutes of the General Meeting (20-14.11.12) held on 14 November 2012 be confirmed.

 

CARRIED                                                                                                                      7/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Executive Services

 

Item Number:                                   10.1

File Number: D12/41253

Subject Heading:                          2013 Council Meeting SCHEDULE

Author and Officer’s Title:                Kelly Rogers, Coordinator - Executive Services

Executive Summary: 

The report was prepared to give Council an opportunity to review current meeting arrangements and to set meeting dates for the 2013 calendar year.

 

Resolution No. GM.400.12

Moved Cr Denton                                                          Seconded Cr Wason  

That Council approves the following actions:-

 

1.   The General (Ordinary) Meetings continue to be held on the second and fourth Wednesday of the month, commencing at 9.00am;

 

2.   The first General Meeting be held on 23 January 2013;

 

3.   The General Meetings continue to be held at Council’s Roma Administration Centre;

 

4.   Council Workshops continue to be held on an ‘as needs’ basis and generally on a –

·         Tuesday in the instance of a workshop being required on a week that coincides with the General Meeting;

·         Wednesday in the instance of a workshop being required on a week that does not coincide with the General Meeting;

 

5.   The Chief Executive Officer advertises and circulates the agreed meeting schedule to the public, Councillors and staff.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Executive Services

 


 

Corporate Services

 

Item Number:                                   12.1

File Number: D12/37870

Subject Heading:                          Installation of SBS FM

Location:                                          Mitchell and Surat

Author and Officer’s Title:                Tanya Mansfield, Manager - Property, Legal & Enterprise Risk

Executive Summary: 

Council was invited to consider installing SBS FM Radio coverage in Surat and Mitchell.  Council may be eligible for a 100% subsidy on costs to install the necessary broadcast equipment.

 

Resolution No. GM.401.12

Moved Cr Chambers                                                     Seconded Cr Newman  

That Council does not pursue the installation of SBS FM Radio coverage in Surat and Mitchell at this time.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Director Corporate Services

 

 

Infrastructure SERVICES

 

Item Number:                                   13.1

File Number: D12/40932

Subject Heading:                          Naming of Road – FKG

Location:                                          Roma

Applicant:                                         FK Gardner & Sons Pty Ltd

Author and Officer’s Title:                Kim Edwards, GIS/CAD Officer

Executive Summary: 

A name was sought for the unnamed road located in the FK Gardiner & Sons development off the Carnarvon Highway, Roma, also described as Lot 6 on RP227971.

 

Discussion:

Council discussed whether the proposed road name was meeting the requirements under Council’s Road Naming Policy.

 

Resolution No. GM.402.12

Moved Cr Denton                                                          Seconded Cr Flynn  

That Council name the road which was outlined in the map attached to the agenda item, “Diamantina Court”;

 

And,

 

That the recently adopted “Road Naming Policy” be circulated to Councillors.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

GIS/CAD Officer

 

 

Item Number:                                   13.2

Subject Heading:                          Request TO Waive Charge For The Disposal Of Deceased Animals

Location:                                          Roma

Applicant:                                         Jack Clancy

Author and Officer’s Title:                Paraic Butler, Graduate Engineer

 

Executive Summary: 

Jack Clancy, Principal with Ray White Rural, has requested that a charge for the disposal of 11 deceased animals be waived by Council.

 

Discussion:

Council determined that the matter should lay on the table for further discussion at a later point during the meeting. The Mayor called for a “Mover” and “Seconder.”  for the recommendation.  Cr. Denton &  Cr. Flynn respectively were recorded at that time, however, no vote was taken on the matter.

 

ACTION:

That the matter lay on the table for further discussion at a later point during the meeting.

                                                                                                                                     

 

Item Number:                                   13.3

File Number: D12/41125

Subject Heading:                          Interim Specifications for Licensed Grids and          Gates

Author and Officer’s Title:                Peter Weallans, Manager -  Construction & Maintenance

Executive Summary: 

Work has progressed on developing a Grids and Gates Policy to complement Subordinate Local Law No. 1.16 (Gates and Grids) 2011.

 

Infrastructure Services Directorate uses specifications at an operational level, and requested that Council adopt an interim standard and specification to streamline the processing of applications from the public for licensed grids and gates.

 

Discussion:

Council determined that the matter should lay on the table for further discussion at a later point during the meeting. The Mayor called for a “Mover”  “Seconder.”  for the recommendation.  Cr. Schefe &  Cr. Chambers respectively were recorded at that time, however, no vote was taken on the matter.

 

 

ACTION:

That the matter lay on the table for further discussion at a later point during the meeting.

 

 

 

 

 

 

 

development & Environment

 

Item Number:                                   15.1

File Number: D12/40209

Subject Heading:                          Application for Reconfiguring a Lot (1 lot into 7 lots) and Material Change of Use (Rural to Rural Residential) (File: 2012/18215)

Location:                                          Richardsons Lane, Roma (Lot 6 on SP223688)

Applicant:                                         Byrne Surveyors Pty Ltd, 218 Herries Street, TOOWOOMBA        QLD 4350

Author and Officer’s Title:                Danielle Pearn, Coordinator - Planning

Executive Summary: 

The application sought a Development Permit for Reconfiguring a Lot – 1 into 7 lots and a Material Change of Use from Rural to Rural Residential on land at Richardsons Lane on the corner with Woodside Road, Roma QLD 4455 and described as Lot 6 on SP223668. The proposed reconfiguration will create six additional lots intended for rural residential purposes.

 

The existing lot is 16.08 hectares. The subdivision will result in 6 lots with an average area of 2.03 hectares and one lot of 3.942 hectares. Lots 1 and 2 will have access to Woodside Road. Lots 3 to 7 will have access to Richardson Lane. Lot 3 is a corner lot with access to both Woodside Road and Richardson Lane. Road frontages range from 72.7 metres to 90.67 metres.

 

The proposed development is not consistent with the provisions of the Bungil Shire Planning Scheme 2006 but there are sufficient grounds to justify the approval despite any conflicts.

 

The proposed rural residential lots reflect a response to the rapid change in the development of Roma and its surrounding areas brought about by the expansion of the oil, gas and coal industries. 

 

The site is identified as Good Quality Agricultural Land and used for grazing. However, the lot is below the useful minimum size for grazing and would be sold off as a single large rural residential lot if not reconfigured as proposed.

 

The proposed reconfiguration allows for more efficient use of the land for housing than would occur if it was left as one large house lot. The use of the land for cultivation is not recommended because of the wildlife corridor and the slope.

 

The proposed lots have been carefully designed to provide an expansion of housing in conformity with rural residential lots to the immediate north, the anticipated expansion of residential development to the east while respecting the ongoing rural nature of adjoining lands to the south and west, required primarily because of the small scale abattoir to the south east.

 

The design seeks to retain a wildlife corridor along a drainage line running north west to south east through the lot being configured.

 

The benefit of rural residential development on this site is its capacity to create a harmonious transition between more intensive residential development to the east and rural land to the west.

 

The proposal helps establish Richardsons Lane as a spine connecting rural and rural residential lands along its length. The development makes efficient use of this infrastructure asset and helps define a community along its length.

 

The loss of the land to the Rural Zone is insignificant and does not adversely impact on the rural land to the west.

 

Discussion:

Condition 23 was removed and a new condition added under heading “Infrastructure Contribution”.

 

Resolution No. GM.403.12

Moved Cr Wason                                                          Seconded Cr Flynn  

Council approve the application for Reconfiguring a Lot (1 into 7 lots) and a Material Change of Use from Rural to Rural Residential on land, located at Richardsons Lane at the corner with Woodside Road, Roma QLD 4455 and described as Lot 6 on SP223668, subject to the following conditions:

 

Complete and maintain the development

 

1.         Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council unless the Council agrees in writing that those parts will be adequately complied with by amended specifications.

 

Easements, building envelopes and covenants

 

2.         The easement over Lot 5 on SP223668 in favour of Lot 6 on SP223668 must be extinguished prior to the registration of the plan of survey for the subdivision of Lot 6 on SP223668.

 

3.         Any habitable structures must be generally located in the building envelopes shown on Plan Drawing Number 11/69 PP12 Rev C as attached to the development application.

           

4.         A nature refuge agreement must be entered into and a permanent covenant placed over the land shown as Proposed Wildlife Corridor on Plan Drawing Number 11/69 PP12 Rev C as attached to the development application prior to approval of the Plan of Survey.

 

Stormwater and Drainage

 

5.         The stormwater drainage system to service the development shall be in accordance with Queensland Urban Drainage Manual (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation), and Capricorn Municipal Development Guidelines (CMDG) Design Guidelines D-5 ‘Stormwater Drainage Design’.

 

6.         Post-development stormwater runoff flows, whose characteristics include volume, concentration and velocities, from the development site are not to exceed pre-development stormwater runoff flows to adjoining properties.

 

7.         Any increase in volume, concentration or velocity of stormwater from the property being developed shall be channelled to legal points of discharge or to other storage, dispersal or disposal arrangements which shall be agreed in writing by the Council.

 

8.         Stormwater shall not be allowed to pond on the property being developed during the development process and after the development has been completed, unless the type and size of ponding has been agreed in writing by the Council or as a specific     development approval condition.

 

9.         The developer shall ensure that in all cases, discharge of stormwater runoff from the development drains freely to the legal points of discharge for the development and that no nuisance of ponding is created within the vicinity of the development.

 

10.       There shall be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

 

 

Roadworks

 

11.       Richardsons Lane, from the intersection with Woodside Road at the north-eastern corner of that lot, shall be upgraded in accordance with Capricorn Municipal Development Guidelines (CMDG)D1 Geometric Road Design’ Guidelines for Rural Design Criteria, and all roadworks shall be carried out in accordance with Manual  of Uniform Traffic Control Devices (Queensland (MUTCDQ) Part 3 requirements for roadworks on roads.

 

12.       The pavement design for all roadworks shall be confirmed after in-situ subgrade testing has been carried out prior to construction of the pavement formation.  The pavement design report along with the test results shall be provided to Council for approval prior to placement of pavement materials.

 

13.       Roadside guide posts shall be installed to Manual of Uniform Traffic Control Devices (Queensland) (MUTCDQ) requirements and specifications with additional guide posts provided at vehicle cross-overs and underground drainage works.

 

Access

 

14.       The landowner shall be responsible for construction and maintenance of vehicle driveways from the Richardson Lane and Woodside Road to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

15.       Vehicle access driveways from Richardsons Lane or Woodside Road to each lot shall be provided as per the approved site plan. Vehicle driveways shall be constructed of concrete in accordance with drawing Capricorn Municipal Development Guidelines CMDG-R-041Rev B – Residential Driveway Slab and Tracks dated 07/2011.

 

16.       All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including  Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii)  Council’s standard designs for such work where such designs exist, (iv) the Capricorn Municipal Development Guidelines (CMDG) Design Guidelines – D1’Geometric Road Design’ and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Services Provisions

 

17.       Reticulated sewerage is unavailable to the development site. A development permit for plumbing and drainage works shall be sought from Council for any onsite sewerage system provided on the proposed lots.

 

18.       All onsite sewerage systems shall be designed in accordance with Schedule 6 –Standards for Sewerage Supply of the planning scheme.

 

19.       No construction shall be permitted within the Wildlife Covenant area passing across middle portion of the development site.

 

20.       Each lot shall be connected with an approved source of potable water, which is Bore No 16, by the way of an underground pipeline system.

 

21.       Each lot shall be connected to a reticulated electricity supply service in accordance with the local electricity service provider’s requirements and specifications and the relevant building standards, requirements and specifications.

 

22.       Each lot shall be connected to a telecommunications service in accordance with a local service provider’s requirements and specifications and the relevant building standards, requirements and specifications.

 

23.       All services installation, including sewer, water, electricity and telecommunications connections to the respective networks, must comply with (i) the development         approval conditions, (ii) any relevant provisions in the planning scheme for the area,         (iii) Council’s standard designs for such work where such designs exist  (iv) any   relevant Australian Standard that applies to that type of work and (v) relevant Capricorn Municipal Development Guidelines (CMDG) Design Guidelines that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Earthworks

 

24.       The development is subjected to the Filling and Excavation Code detailed in the Bungil Shire Council Planning Scheme Part 5 with the modified requirement that        retaining walls shall be used where batter grades exceed 25%.

 

25.       All earthworks for the development shall be undertaken in accordance with Capricorn Municipal Development Guidelines (CMDG) D6 ‘Site Regrading’ Design Guidelines for   residential development. Earthworks within drainage pathways shall be accompanied by a Site Specific Stormwater Drainage Report detailing impacts of such earthworks on surrounding properties.

 

Erosion Control

 

26.       If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must         document and implement a management plan that prevents this from occurring.

 

27.       Any construction works on site are to be undertaken in accordance with the Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction Sites (IE Aust – or later versions).

 

Latest versions

 

28.       Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

RPEQ supervision

 

29.       All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

Damage to roads and infrastructure

 

30.       Any damage to roads and infrastructure, that is attributable to the progress of works on the development site or to vehicles associated with the development of the site, shall be repaired to at least the previous condition and at no cost to Council or, if the Council agrees, the cost of repairs may paid to Council for the Council to carry out the repairs.

 

31.       It is the developer’s responsibility to document by photographs the previous condition of existing roads and infrastructure and to supply Council with a digital set of these photographs prior to any works commencing.

 

 

Completion of works before use

 

32.       All development approval conditions related to the approved development must be fulfilled prior to any occupation of a dwelling house or related uses commencing.

 

No cost to Council

 

33.       The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

34.       Costs associated with the approved development to be met by the developer include all costs of survey, easement preparation, covenant preparation, document lodgement, plan approval and land transfers.

 

Infrastructure Contributions

 

35.       An infrastructure contribution, in accordance with Council’s adopted Priority Infrastructure Plan, of $84,000.00 is payable to Council.  The stated charge is to be paid prior to Council approving the plan of survey.

 

Plan Approval

 

36.       All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid prior to the Council approving the Plan of Survey.

 

37.       All development approval conditions related to the establishment of the approved development must be fulfilled prior to any Plans of Survey being approved by the Council as assessment manager.

 

Operational works

 

38.       To remove any doubt, this development requires operational works to be approved         and completed.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Planning

 

 

Item Number:                                   15.2

File Number: D12/40841

Subject Heading:                          Building Application Fee refund

Location:                                          29-31 Mayne Street Roma Lot 46 on R8610

Applicant:                                         Roma Community Menshed Inc.

Author and Officer’s Title:                Mark  Westbrook, Coordinator - Building Certification

Executive Summary: 

The Roma Community Menshed Inc. is proposing to erect a storage container at 29-31 Mayne Street, Roma.

 

The group currently operate from the ground floor of the Scout Building on the site and require additional storage area for materials and to comply with their OH&S.

 

The Roma Community Men’s Shed is seeking a refund of the Building Application Fee of $225.00 as they are a Not For Profit Organisation.

 

Resolution No. GM.404.12

Moved Cr Chambers                                                     Seconded Cr Flynn  

Council refund the application fees prescribed for the approval of the proposed works.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Building Certification

  

STATUS REPORT

 

Item Number:                                   17.1

File Number: D12/38679

Subject Heading:                          Community and Commercial Services Performance Report

Author and Officer’s Title:                Larissa Pears, Community Services Administration Assistant

Month & Year of Report:                   November 2012

Name of Department:                       Community and Commercial Services

 

Executive Summary: 

This quarterly performance report was presented to Council to provide a statistical summary of the organisation’s performance in delivering Community and Commercial Services.

 

Resolution No. GM.405.12

Moved Cr Newman                                                       Seconded Cr Schefe  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Community Services Administration Assistant

 

Late Items

 

Cr. Chambers declared a ‘Conflict of Interest’ in the following item due to her being a relative of the applicant and left the Chamber at 9.42am taking no further part in debate or discussion on the item.

 

Item Number:                                   L.1

File Number: D12/41477

Subject Heading:                          Regulated Waste Disposal Fee Adjustment

Location:                                          Roma Sewerage Treatment Plant

Author and Officer’s Title:                Troy Pettiford, Manager - Utilities

Executive Summary: 

Council has received several requests from Tresed Liquid Waste in regards to reviewing Council’s current fees and charges structure for regulated waste. The purpose of the request is to enable the local waste carting companies to become more competitive against outside companies, and aid in keeping the revenue in the region to benefit the community. The following report outlines the proposals after reviewing all aspects of impacts of regulated waste disposal in the Maranoa Regional Council area.

 

 

Resolution No. GM.406.12

Moved Cr Schefe                                                          Seconded Cr Newman  

That Council:

 

1.   Approve the reduction of the current disposal fee from 12 cents per litre to 10 cents per litre.

 

2.   Separate the regulated waste fees for Landfill Facilities and Sewerage Treatment Plants (next financial year), due to different locations and disposal techniques undertaken.

 

3.   Put in place a service agreement for all current and future waste carters that details the service that will be provided at MRC sewerage treatment plants.

 

4.   Provide written notice to all liquid waste carters, which states that adjusted fees will come into effect 1 January 2013, to allow adequate time for client notifications and  pricing adjustments;

 

5.   Retain the current invoicing arrangements.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Manager - Utilities

 

At cessation of discussion and debate on the abovementioned item, Cr. Chambers entered the Chamber at 9.52am.

 

Item Number:                                   L.2

File Number: D12/40923

Subject Heading:                          Request to lease Council land for proposed telecommunications facility

Location:                                          Kirkbride Street, Roma (Lot 14 on SP166549)

Applicant:                                         Urbis

Author and Officer’s Title:                Graham Tiffany, Manager - Development

Executive Summary: 

On behalf of Telstra, Urbis is seeking permission to lease a small area of Council owned land east of Kirkbride Street, Roma, to erect a wireless tower.

 

Resolution No. GM.407.12

Moved Cr Chambers                                                     Seconded Cr Flynn  

Council agree to lease part of Lot 14 on SP166549 to Telstra for the purpose of a wireless tower,  subject to ministerial consent and Council planning approval.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Development

  

Cr. Denton declared a perceived ‘Conflict of interest’ in the following item due to her being a member of Injune Retirement Inc. and left the Chamber at 9.58pm, taking no further part in discussion or debate on the item.

 

 

 

 

Item Number:                                   L.3

File Number: D12/41656

Subject Heading:                          Letter from Injune Retirement Village INC.

Author & Officer’s Title:                    Julie Reitano, Chief Executive Officer

Executive Summary:

Given the withdrawal of services by Churches of Christ, Injune Retirement Village Inc. has sought Council assistance towards operating costs.  This is with a view to providing the organisation with the time to determine future directions.

Resolution No. GM.408.12

Moved Cr Schefe                                                          Seconded Cr Chambers  

That the Chief Executive Officer or delegate initiate contact with representatives of the Injune Retirement Village Inc. to seek further clarity on the proposed future use of the facility;

 

And,

 

That following receipt of clarification, the matter be tabled for Council’s consideration at the General Meeting on 12 December 2012.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Manager – Major Projects, Economic Development & Tourism

 

At cessation of discussion and debate on the abovementioned item, Cr. Denton entered the Chamber at 10.04am.

 

Subject Heading:  suspension of standing orders

Council adjourned for morning tea at 10.05am.

 

Subject Heading:  resumption of standing orders

Council resumed the meeting at 10.34am.

 

CONFIDENTIAL ITEMS

  

 

In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (e)      contracts proposed to be made by it;

          (c)      the local government budget;

 

 

Resolution No. GM.409.12

Moved Cr Flynn                                                            Seconded Cr Denton

 

That Council close the meeting to the public at 10.35am.

 

CARRIED                                                                                                                      7/0

 

 

Cr. Flynn declared a ‘Conflict of Interest’ in item “C.1 Community Grant Applications,” due to his wife being President of the Easter in the Country Committee, who were also one of the applicants, and left the Chamber at 11.25am taking no further part in discussion on the item.

 

At cessation of discussion on item “C.1 – Community Grant Applications,” Cr. Flynn entered the Chamber at 11.27am. 

 

Resolution No. GM.410.12

Moved Cr Denton                                                          Seconded Cr Wason

 

That Council open the meeting to the public at 11.40am.

 

CARRIED                                                                                                                      7/0

 

 

 

Subject Heading:  suspension of standing orders

Council adjourned the meeting for a brief recess at 11.50am.

 

Subject Heading:  resumption of standing orders

Council resumed the meeting at 12.05pm.

 

 

 

Cr. Flynn declared a ‘Conflict of Interest’ in the following item, due to his wife being President of the Easter in the Country Committee, who were also one of the applicants, and left the Chamber at 12.06pm taking no further part in discussion or debate on the item.

 

Item Number:                                   23.1

File Number: D12/39472

Subject Heading:                          Community Grant Applications

Author and Officer’s Title:                Susan Sands, Coordinator - Grants

Executive Summary: 

The first round of applications under the Maranoa Regional Council’s Community Grants program for the 2012/13 financial year had been received and assessed. Council received six applications, of which four have been recommended by the panel for consideration.

 

Resolution No. GM.411.12

Moved Cr Newman                                                       Seconded Cr Schefe  

That Council endorse the recommendations of the assessment panel and approve the applications submitted by:-

 

  • Yuleba Development Group
  • Surat Swim Club
  • Surat on Balonne Gallery
  • Easter in the Country

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Grants

 

At cessation of discussion on the abovementioned item, Cr. Flynn entered the Chamber at 12.08pm.

 

 

Item Number:                                   23.2

File Number: D12/40934

Subject Heading:                          Tender 12/33 Crushing and Stockpiling of Various Products at Roma Quarry

Location:                                          Roma

Author and Officer’s Title:                Barry Omundson, Director - Infrastructure Services

Executive Summary: 

Tenders were received for the provision of Crushing and Stockpiling Various Quarry Products at Roma Quarry.  The tendered work involves three separable portions being the crushing and stockpiling of aggregate, road base and sub base materials. Pricing was required by each tenderer for each separable portion.  Each tendered separable portion was then assessed by a panel with the weighted scoring for a range of set parameters.

 

The Council tender assessment panel scored the top two contractors very closely, and subsequently sought advice from third party advisors. Council resolved on 14 November 2012 to offer the two shortlisted tenderers to reprice.

 

Resolution No. GM.412.12

Moved Cr Wason                                                          Seconded Cr Denton  

That Council award Tender 12/33 to Glendun Group Pty Ltd.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Director - Infrastructure Services

 

Item Number:                                   LC.1

File Number: D12/40690

Subject Heading:                          Amendment to waste fees and charges

Author and Officer’s Title:                Margaret Milla, Coordinator – Waste Services

Executive Summary: 

The purpose of this report is to seek Council’s approval to amend the current statutory fees and charges stipulated for builders waste for the Roma Waste Facility.

 

Resolution No. GM.413.12

Moved Cr Schefe                                                          Seconded Cr Chambers  

That Council amend the statutory fees and charges as per Table 1 below, until a weighbridge system is introduced at the Roma Waste Facility.  The fee change is to become effective on Thursday 15 November 2012.

 

Vehicle Type

Previous Fees and Charges

Current Fees and Charges

Proposed Fees

and Charges

Utility/Trailer

$12.60 per load

$14.00 per load

$14.00 per load

Light Truck*

$24.15 per load

$25.00 per cubic metre

$30.00 per load

Light Truck & Trailer

N/a

N/a

$60.00 per load

Heavy Truck**

$35.70 per load

$25.00 per cubic metre

$43.00 per load

Heavy Truck & Trailer

N/a

N/a

$86.00 per load

Semi-trailer

$48.35 per load

$25.00 per cubic metre

$58.00 per load

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator – Waste Services

Item Number:                                   LC.2

File Number: D12/41279

Subject Heading:                          Airport Accommodation Village

Author and Officer’s Title:                Edward Sims, Manager - Major Projects, Economic Development & Tourism

Executive Summary: 

Council indicated that before it fully commits to the proposed Airport Accommodation Village project, it wishes to conduct further research into the scale of the need for additional affordable rentals accommodation in Roma.   Council also indicated that it was not in favour of freeholding land on the site. 

 

The successful tenderer (Resource Connect) formally notified Council of its  wish to extend its Heads of Agreement with Council which expires 30 November 2012 to 28 of February 2013.  Further they wish to immediately submit a development application on the basis of a conservative staged approach to its original proposal of two villages “A” and “B”.

 

Resolution No. GM.414.12

Moved Cr Newman                                                       Seconded Cr Denton  

 

That Council authorise the Chief Executive Officer to extend the agreement for a further 3 months concluding 28 February 2013. 

 

Further to this the Chief Executive Officer is to advise that Council may not make a final decision about whether the project will proceed until the 28 February 2013.  Accordingly it will not entertain a development application for this project until it reaches its final decision.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Major Projects, Economic Development & Tourism

 

 

Item Number:                                   LC.3

File Number: D12/41335

Subject Heading:                          Project Management of Energy Sector Works by Council & consideration of business case Details for royalties for regions

Author and Officer’s Title:                Peter Weallans, Manager -  Construction & Maintenance

Executive Summary: 

Origin APLNG and Santos GLNG have indicated to Council that their preferred delivery method for the Capital Upgrade of roads indentified in their respective road impact assessments, is for Council to project manage the works.

 

In order to fulfil the project management role in the long term, and to capitalise on revenue opportunities, Council has to demonstrate to APLNG and GLNG that it has the professional and/or operational capacity to undertake the works to deliver quality works within the agreed timeframes and budgetary constraints.

 

 

 

 

 

 

 

 

Resolution No. GM.415.12

Moved Cr Flynn                                                            Seconded Cr Wason  

That Council:

 

1.     Through the Chief Executive Officer seek agreement from Santos to fund the  design and documentation costs up front for Wallumbilla North Road – alternatively, if required approve a transfer from Road Works Reserve for Gas Roads general ledger 3290 as determined by the Chief Executive Officer;

 

2.     Undertake  the design and documentation for Injune-Taroom Road once upfront payment of the cost is sought and received from Santos.

 

3.     Approve an additional $107,000 in the development of the Roma Flood Mitigation business case, with funding available from increased sewerage revenue, and that the budget be adjusted accordingly for both revenue and expenditure. 

 

4.     Approve the procurement of Engineering Consultancy services from Aurecon Consulting Engineers through Local Buy Contract BUS 202-2010 for the design and documentation of Injune-Taroom Road ($157,370) subject to Clause 2, and Wallumbilla North Road ($130,992);

 

5.     At the December 2012 Budget Quarterly Review, Council create Energy sector Preconstruction Cost Budget Items to manage revenue and expenditure for Energy Sector Capital Upgrades that Council is project managing and/or undertaking.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager -  Construction & Maintenance

 

Item Number:                                   LC.4

File Number: D12/41498

Subject Heading:                          Local Laws Review (Regulatory Services)

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

Executive Summary: 

The report sought Council’s approval to commence a review of regulatory services, in parallel with the review of the non-regulatory services already underway.

 

Resolution No. GM.416.12

Moved Cr Newman                                                       Seconded Cr Schefe  

That:

1.   Council approve commencement of a pilot project to review Council’s processes, delegations and appointments pertaining to:

·  Local Law No. 2 (Animal Management)  2011

·  Subordinate Local Law No. 2 (Animal Management) 2011

·  Animal Management (Cats and Dogs) Act 2008;

 

2.   Council endorse the Chief Executive Officer’s approach to starting the project as soon as practical;

 

3.   The funding be reallocated from within the Governance & Organisational Development salary budget for the contract Project Manager, and that a further review of the allocation be made once an indication of the required time is known;

 

4.   A further report be prepared for Council on the subsequent stages of the project.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Chief Executive Officer

 

 

Item Number:                                   13.2

File Number: D12/41187

Subject Heading:                          Request TO Waive Charge For The Disposal Of Deceased Animals

Location:                                          Roma

Applicant:                                         Jack Clancy

Author and Officer’s Title:                Paraic Butler, Graduate Engineer

Executive Summary: 

Jack Clancy, Principal with Ray White Rural, has requested that a charge for the disposal of 11 deceased animals be waived by Council.

 

Discussion:

Council previously determined that this matter lay on the table earlier during the meeting for further discussion. Council again resumed discussion.

 

Resolution No. GM.417.12

Moved Cr Denton                                                          Seconded Cr Flynn  

 

That Council adjust its fees in this instance and charge Mr Clancy $412.65 being the sum of servicing 4 deceased animals only.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Graduate Engineer

 

 

Item Number:                                   13.3

File Number: D12/41125

Subject Heading:                          Interim Specifications for Licensed Grids and          Gates

Author and Officer’s Title:                Peter Weallans, Manager -  Construction & Maintenance

Executive Summary: 

As Council is aware, work is progressing on developing a Grids and Gates Policy to complement its Subordinate Local Law No. 1.16 (Gates and Grids) 2011.

 

Whilst the Infrastructure Services Directorate uses specifications at an operational level, it would be helpful for Council to adopt an interim standard and specification to streamline the processing of applications from the public for licensed grids and gates.

 

Discussion:

Earlier during the meeting Council determined that the matter should lay on the table for further discussion at a later point during the meeting. Council again resumed discussion.

 

 

 

 

 

 

 

Resolution No. GM.418.12

Moved Cr Schefe                                                          Seconded Cr Chambers  

Grids

 

That:-

 

1.   Council’s standard specification for a single (4m) and double (8m) grid be the Aprilla Model Type S13H and Type S26H respectively (or equivalent) load rated at 16 ton/axle up to 80km/hr.  All grids shall be accompanied by adjacent double gates with a minimum opening of 7.0 metres.  Council’s standard specification will be made available for future use;

 

2.   Council accepts alternative designs for single and double grids for a load rating of 16 ton/axle up to 80km/hr, including concrete abutments (sill logs are not permitted);

 

 3.  Each application submitted for Council approval that is not Council’s standard specification shall be accompanied by-

a)       A certificate of design from a qualified Registered Professional Engineer Queensland (RPEQ) stating the design parameters.

b)       Documentation providing details of the grid fabrication and installation.

 

Gates

 

Gates shall be:

 

  1. Constructed so as to provide a minimum clear opening of 7.0 metres;

 

  1. In two sections so as to permit convenient use by the public;

 

  1. Of stock proof construction and to be swinging on hinges;

 

  1. Fitted with a minimum of three delineators evenly spaced on each section of the gate;

 

  1. Accompanied by a grid (Council will not licence a gate without a grid) where it is either across a road giving access to more than two properties, or more than one property which is residentially occupied, not taking into account the property of the applicant.

 

 

Signs

 

The Signage required will be in accordance with the Manual of Uniform Traffic Control Devices (MUTCD) Part 2.

 

General

 

Any licensed grid/gate approvals granted by Council shall have a ten year currency period, subject to final review of the policy,  after which application will have to be made to Council for renewal.  Gates and Grids need to remain compliant during the period of the licence.

 

In preparation for the final policy development, Council requested that additional research be conducted into what might be an appropriate fees and charges structure, including whether there should be two separate fees – an application fee and renewal fee.

 

Council’s licensed gate and grid requirements and exclusions will be as follows:

 

Road Classification

Licence Grid and Gate Type Required

Collector road with greater than 250 vehicles per day

Not permitted

Major road with traffic volumes less than 250 but more than 20 vehicles per day

Double grid

Minor road less than 20 vehicles

Single grid

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager -  Construction & Maintenance

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 12.24pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 12 December 2012, at Roma Administration Centre.

 

 

 

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Mayor                                                                   Date