Description: Maranoa Logo Process

 

BUSINESS PAPER

 

General Meeting

 

Wednesday 12 December 2012

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 10 December 2012

 

Mayor:                                                    Councillor R S Loughnan

 

Deputy Mayor:                                        Councillor W S Wason

Councillors:                                             Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor P J Flynn

                                                              Councillor W M Newman

                                                              Councillor C J O’Neil

                                                              Councillor M L Price

                                                              Councillor D J Schefe

 

Chief Executive Officer:                            Ms Julie Reitano

 

Senior Management:                                Mr Tony Klein (Director Community & Commercial Services)

                                                              Mr Matthew McGoldrick (Director Corporate Services)

                                                              Mr Barry Omundson (Director Infrastructure Services)

                                                              Mr Rob Hayward (Director Development & Environment Services)

 

Officers:                                                  Ms Jane Frith (Corporate Communications Officer)

 

Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on December 12, 2012 at 9.00am.

Julie Reitano

Chief Executive Officer

 


Maranoa Regional Council

    

General Meeting -  12 December 2012

TABLE OF CONTENTS

Item       Subject

No

1            Welcome

 

2            Present/Apologies

 

3            Confirmation of Minutes

              General  28 November 2012................................................................................................

 

4            Business arising from Minutes

 

5            On the Table  

 

6            Presentations/Petitions and Deputations

 

7            Consideration of notices of business

 

8            Consideration of notices of motion  

 

9            Reception of notices of motion for next meeting

Reports

 

10          Executive Services

10.1      Visit Maranoa Brochure Reprint

Prepared by:      Ryan Gittins, Coordinator - Business Development

Attachment 1:     Entegy Quote - Visit Maranoa Brochure - A5 format only

Attachment 2:     Entegy quote - Visit Maranoa Brochure - A4 & A5 combination

10.2      Injune Placemaking Strategy - CHIPS proposals

Prepared by:      Ryan Gittins, Coordinator - Business Development

Attachment 1:     FINAL Placemaking Plan - INJUNE

Attachment 2:     Maranoa Regional Placemaking - Community Consultation - Injune

Attachment 3:     CHIPS letter to Council - amendments to Placemaking Strategy

Attachment 4:     Injune State School Letter of Support for Injune Museum

Attachment 5:     Advance Injune letter of support - CHIPS Proposals

Attachment 6:     IDTA Letter of support - CHIPS proposals Injune

10.3      Councillors' Attendance at Upcoming Conferences

Prepared by:      Kelly Rogers, Coordinator - Executive Services

10.4      Lighting at Roma on Bungil Gallery

Prepared by:      Matthew McGoldrick, Director - Corporate Services

Attachment :       Roma Bungil Gallery Inc - Request for New Lighting - Roma Gallery

10.5      Constitutional Recognition  for Local Government

Prepared by:      Kelly Rogers, Coordinator - Executive Services

Attachment :       Update on constitutional recognition

10.6      Southern Queensland Country Tourism - Partnership Agreement and Business Plan

Prepared by:      Ryan Gittins, Coordinator - Business Development

Attachment :       SQCT Partnership Agreement & Business Plan - Maranoa Regional Council

 

11          Community Services

11.1      Residential Aged Care Places (Licences)

Prepared by:      Tony Klein, Director -  Community & Commercial Services

Attachment :       Pinaroo Roma - Request to transfer aged care places

11.2      Regional Placemaking Projects

Prepared by:      Fiona Vincent, (Acting) Manager- Community Development

11.3      Future Directions for Childcare in Surat

Prepared by:      Annette Gallagher, Coordinator - Community Care

 

12          Corporate Services

12.1      Proposed Amendment to Regulatory Fees and Commercial Charges          

Prepared by:      Graham Tiffany, Manager - Development

12.2      Letters Received from Various Ratepayers Regarding the MPHS Charge

Prepared by:      Dana Harrison, Coordinator - Rates

Attachment 1:     Unita M Butler - Payment of fee for MPHS on rate notice

Attachment 2:     Marilyn Crane & Shauna Butler-McMahon - Complaint regarding Levy on Rates Mitchell MPHS

Attachment 3:     Lindon Brown - Multiple charges for MPHS levy on rate notice complaint

Attachment 4:     Gavin Williamson - Request for waiver of the MPHS levy

Attachment 5:     Ann Gibbes - Complaint about the MPHS fee for Roma pensioners - 14/11/2012

Attachment 6:     Lindy J Ward - Rate Notice - Assessment No 13011697, 13010277 & 13011713 - MPHS charge

Attachment 7:     Shane T Mills - Rate Notice - Assessment No 12011136 & 13012901 - MPHS charge

Attachment 8:     Debbie Knight - Payment of fee for MPHS on Rate Notice

Attachment 9:     Customer Complaint - MPHS Levy - Lindon Brown

Attachment 10:   MPHS Levy petition - Residents of Jackson - Vince Aldridge

Attachment 11:   Received Petition - Yuleba & surrounds

12.3      Financial Sustainability Report for the period to 30th November  2012...

Prepared by:      Alan Marchant, Manager- Finance

Attachment 1:     MONTHLY REPORT INCOME/EXPENDITURE STATEMENT 30th NOVEMBER 2012

Attachment 2:     MONTHLY REPORT BALANCE SHEET 30th NOVEMBER 2012

Attachment 3:     MONTHLY REPORT - PROGRAM YTD FIGURES - 30th NOVEMBER 2012

12.4      Santos Terms of Access - Lot 3 on RP58526

Prepared by:      Matthew McGoldrick, Director - Corporate Services

Attachment :       Santos use of part of Lot 3 RP58256 Injune Taroom Rd Pony Hills

 

13          Infrastructure

13.1      Skytrans - Toowoomba Roma Flight Route

Prepared by:      Barry Omundson, Director - Infrastructure Services

13.2      State Emergency Service Subsidy Program Submission

Prepared by:      Sarah Kettle, Acting Support Officer - Emergency Management Administration & Infrastructure

Attachment 1:     State Emergency Service Subsidy Program - Quote from Roma Containers

Attachment 2:     State Emergency Service Subsidy Program 2013-14 Completed Application Form

13.3      Request for the Construction of a 1 Kilometre Extension of Corfe Road

Prepared by:      Peter Weallans, Manager -  Infrastructure Planning

13.4      Maranoa Laundry Damaged Goods Claim

Prepared by:      Paraic Butler, Graduate Engineer

Attachment 1:     Water Quality Complaint - Maranoa Laundry

Attachment 2:     Maranoa Laundry Pty Ltd - Tax Invoice No 40910 - 27/8/12

13.5      Asset Management Plans

Prepared by:      Barry Omundson, Director - Infrastructure Services

13.6      Grid Application Fee

Prepared by:      Peter Weallans, Manager -  Infrastructure Planning

13.7      Eulorel Road Access Issues

Prepared by:      Peter Weallans, Manager -  Infrastructure Planning

Attachment :       Eulorel Road Map - InfoCouncil Report 10.12.12

 

14          Commercial Business

 

15          Planning & Environment

15.1      Request for change of condition for a PRELIMINARY APPROVAL FOR MATERIAL CHANGE OF USE – UNDEFINED USE (WORKERS’ CAMP – 848 ROOMING UNITS, SITUATED AT 44564 WARREGO HIGHWAY, ROMA QLD 4455 - LOT 53 ON SP217817.

Prepared by:      Danielle Pearn, Coordinator - Planning

Attachment :       Body of Report

15.2      Development Application for Material Change of Use and ERA 21 – Motor Vehicle Workshop Operation (File: 2012/18251)

Prepared by:      Danielle Pearn, Coordinator - Planning

Attachment 1:     Body of Report

Attachment 2:     DTMR Concurrence Agency Conditions of Approval

Attachment 3:     Development Plans

Attachment 4:     Adopted Infrastructure Charges Notice

15.3      Development Application for Material Change of Use - "Accommodation Units" (9 units) (File: 2012/18217)

Prepared by:      Danielle Pearn, Coordinator - Planning

Attachment 1:     Body of Report

Attachment 2:     Development Plans

Attachment 3:     Adopted Infrastructure Charges Notice

 

Status Reports

 

16          Executive Services

 

17          Community Service

 

18          Corporate Services

 

19          Infrastructure

 

20          Commercial Business

 

21          Planning & Environment

 

Next General Meeting

 

 

Confidential Items

 

In accordance with the provisions of section 72 of the Local Government (Operations) Regulation 2010, a local government may resolve to close a meeting to the public and move ‘into Committee’ to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.

 

22          Confidential Items

 

23          Confidential Items

23.1      2013 Australia Day Award Recipients

              Classification:         Closed Access

Local Government (Operations) Regulation 2010 Section 72(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

23.2      Review of Management Fee - Denise Spencer Memorial Swimming Pool

              Classification:         Closed Access

Local Government (Operations) Regulation 2010 Section 72(e) contracts proposed to be made by it.

23.3      Communications - Newsletter Publication and Website Development

              Classification:         Closed Access

Local Government (Operations) Regulation 2010 Section 72(e) contracts proposed to be made by it.

23.4      Roma Neighbourhood Centre

              Classification:         Closed Access

Local Government (Operations) Regulation 2010 Section 72(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

23.5      Tender 13/18 Lease of the Multipurpose - Lettable Space

              Classification:         Closed Access

Local Government (Operations) Regulation 2010 Section 72(e) contracts proposed to be made by it.

23.6      Request for rebate of water access and sewerage rates for properties affected by the February 2012 flood event

              Classification:         Closed Access

Local Government (Operations) Regulation 2010 Section 72(c) (d) the local government budget; AND rating concessions.

23.7      Native Title Claims

              Classification:         Closed Access

Local Government (Operations) Regulation 2010 Section 72(f) starting or defending legal proceedings involving it.

 

Councillor Business

 

24          Councillor Business

24.1      Posting of Rates from the Surat Post Office

Prepared by:      Wendy Newman, Councillor

24.2      Rates Payment Plans

Prepared by:      Wendy Newman, Councillor

 

 

Closure


Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 28 November 2012 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with Deputy Mayor, Cr. W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr. P J Flynn, Cr. W M Newman,  Cr. D J Schefe, Chief Executive Officer – Julie Reitano, Executive Support & Media Officer – Lauren Fraser, and Minutes Officer – Kelly Rogers in attendance.

 

AS REQUIRED

 

Director Community & Commercial Services – Tony Klein, Director Infrastructure Services – Barry Omundson, Director Corporate Services – Matthew McGoldrick, Director Development & Environment Services – Rob Hayward, Manager Major Projects, Economic Development & Tourism – Ed Sims, Manager Utilities - Troy Pettiford.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.04am.

 

APOLOGIES   

 

Resolution No. GM.398.12

Moved Cr Chambers                                                     Seconded Cr Schefe

 

That apologies be received and leave of absence granted for Cr Price & Cr. O’Neil for this meeting.

 

CARRIED                                                                                                                      7/0

 

 

Confirmation of Minutes

 

Resolution No. GM.399.12

Moved Cr Newman                                                       Seconded Cr Denton  

 

That the minutes of the General Meeting (20-14.11.12) held on 14 November 2012 be confirmed.

 

CARRIED                                                                                                                      7/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Executive Services

 

Item Number:                                   10.1

File Number: D12/41253

Subject Heading:                          2013 Council Meeting SCHEDULE

Author and Officer’s Title:                Kelly Rogers, Coordinator - Executive Services

Executive Summary: 

The report was prepared to give Council an opportunity to review current meeting arrangements and to set meeting dates for the 2013 calendar year.

 

Resolution No. GM.400.12

Moved Cr Denton                                                          Seconded Cr Wason  

That Council approves the following actions:-

 

1.   The General (Ordinary) Meetings continue to be held on the second and fourth Wednesday of the month, commencing at 9.00am;

 

2.   The first General Meeting be held on 23 January 2013;

 

3.   The General Meetings continue to be held at Council’s Roma Administration Centre;

 

4.   Council Workshops continue to be held on an ‘as needs’ basis and generally on a –

    Tuesday in the instance of a workshop being required on a week that coincides with the General Meeting;

    Wednesday in the instance of a workshop being required on a week that does not coincide with the General Meeting;

 

5.   The Chief Executive Officer advertises and circulates the agreed meeting schedule to the public, Councillors and staff.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Executive Services

 


 

Corporate Services

 

Item Number:                                   12.1

File Number: D12/37870

Subject Heading:                          Installation of SBS FM

Location:                                          Mitchell and Surat

Author and Officer’s Title:                Tanya Mansfield, Manager - Property, Legal & Enterprise Risk

Executive Summary: 

Council was invited to consider installing SBS FM Radio coverage in Surat and Mitchell.  Council may be eligible for a 100% subsidy on costs to install the necessary broadcast equipment.

 

Resolution No. GM.401.12

Moved Cr Chambers                                                     Seconded Cr Newman  

That Council does not pursue the installation of SBS FM Radio coverage in Surat and Mitchell at this time.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Director Corporate Services

 

 

Infrastructure SERVICES

 

Item Number:                                   13.1

File Number: D12/40932

Subject Heading:                          Naming of Road – FKG

Location:                                          Roma

Applicant:                                         FK Gardner & Sons Pty Ltd

Author and Officer’s Title:                Kim Edwards, GIS/CAD Officer

Executive Summary: 

A name was sought for the unnamed road located in the FK Gardiner & Sons development off the Carnarvon Highway, Roma, also described as Lot 6 on RP227971.

 

Discussion:

Council discussed whether the proposed road name was meeting the requirements under Council’s Road Naming Policy.

 

Resolution No. GM.402.12

Moved Cr Denton                                                          Seconded Cr Flynn  

That Council name the road which was outlined in the map attached to the agenda item, “Diamantina Court”;

 

And,

 

That the recently adopted “Road Naming Policy” be circulated to Councillors.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

GIS/CAD Officer

 

 

Item Number:                                   13.2

Subject Heading:                          Request TO Waive Charge For The Disposal Of Deceased Animals

Location:                                          Roma

Applicant:                                         Jack Clancy

Author and Officer’s Title:                Paraic Butler, Graduate Engineer

 

Executive Summary: 

Jack Clancy, Principal with Ray White Rural, has requested that a charge for the disposal of 11 deceased animals be waived by Council.

 

Discussion:

Council determined that the matter should lay on the table for further discussion at a later point during the meeting. The Mayor called for a “Mover” and “Seconder.”  for the recommendation.  Cr. Denton &  Cr. Flynn respectively were recorded at that time, however, no vote was taken on the matter.

 

ACTION:

That the matter lay on the table for further discussion at a later point during the meeting.

                                                                                                                                     

 

Item Number:                                   13.3

File Number: D12/41125

Subject Heading:                          Interim Specifications for Licensed Grids and Gates

Author and Officer’s Title:                Peter Weallans, Manager -  Construction & Maintenance

Executive Summary: 

Work has progressed on developing a Grids and Gates Policy to complement Subordinate Local Law No. 1.16 (Gates and Grids) 2011.

 

Infrastructure Services Directorate uses specifications at an operational level, and requested that Council adopt an interim standard and specification to streamline the processing of applications from the public for licensed grids and gates.

 

Discussion:

Council determined that the matter should lay on the table for further discussion at a later point during the meeting. The Mayor called for a “Mover”  “Seconder.”  for the recommendation.  Cr. Schefe &  Cr. Chambers respectively were recorded at that time, however, no vote was taken on the matter.

 

 

ACTION:

That the matter lay on the table for further discussion at a later point during the meeting.

 

 

 

 

 

 

 

development & Environment

 

Item Number:                                   15.1

File Number: D12/40209

Subject Heading:                          Application for Reconfiguring a Lot (1 lot into 7 lots) and Material Change of Use (Rural to Rural Residential) (File: 2012/18215)

Location:                                          Richardsons Lane, Roma (Lot 6 on SP223688)

Applicant:                                         Byrne Surveyors Pty Ltd, 218 Herries Street, TOOWOOMBA            QLD 4350

Author and Officer’s Title:                Danielle Pearn, Coordinator - Planning

Executive Summary: 

The application sought a Development Permit for Reconfiguring a Lot – 1 into 7 lots and a Material Change of Use from Rural to Rural Residential on land at Richardsons Lane on the corner with Woodside Road, Roma QLD 4455 and described as Lot 6 on SP223668. The proposed reconfiguration will create six additional lots intended for rural residential purposes.

 

The existing lot is 16.08 hectares. The subdivision will result in 6 lots with an average area of 2.03 hectares and one lot of 3.942 hectares. Lots 1 and 2 will have access to Woodside Road. Lots 3 to 7 will have access to Richardson Lane. Lot 3 is a corner lot with access to both Woodside Road and Richardson Lane. Road frontages range from 72.7 metres to 90.67 metres.

 

The proposed development is not consistent with the provisions of the Bungil Shire Planning Scheme 2006 but there are sufficient grounds to justify the approval despite any conflicts.

 

The proposed rural residential lots reflect a response to the rapid change in the development of Roma and its surrounding areas brought about by the expansion of the oil, gas and coal industries. 

 

The site is identified as Good Quality Agricultural Land and used for grazing. However, the lot is below the useful minimum size for grazing and would be sold off as a single large rural residential lot if not reconfigured as proposed.

 

The proposed reconfiguration allows for more efficient use of the land for housing than would occur if it was left as one large house lot. The use of the land for cultivation is not recommended because of the wildlife corridor and the slope.

 

The proposed lots have been carefully designed to provide an expansion of housing in conformity with rural residential lots to the immediate north, the anticipated expansion of residential development to the east while respecting the ongoing rural nature of adjoining lands to the south and west, required primarily because of the small scale abattoir to the south east.

 

The design seeks to retain a wildlife corridor along a drainage line running north west to south east through the lot being configured.

 

The benefit of rural residential development on this site is its capacity to create a harmonious transition between more intensive residential development to the east and rural land to the west.

 

The proposal helps establish Richardsons Lane as a spine connecting rural and rural residential lands along its length. The development makes efficient use of this infrastructure asset and helps define a community along its length.

 

The loss of the land to the Rural Zone is insignificant and does not adversely impact on the rural land to the west.

 

Discussion:

Condition 23 was removed and a new condition added under heading “Infrastructure Contribution”.

 

Resolution No. GM.403.12

Moved Cr Wason                                                          Seconded Cr Flynn  

Council approve the application for Reconfiguring a Lot (1 into 7 lots) and a Material Change of Use from Rural to Rural Residential on land, located at Richardsons Lane at the corner with Woodside Road, Roma QLD 4455 and described as Lot 6 on SP223668, subject to the following conditions:

 

Complete and maintain the development

 

1.         Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council unless the Council agrees in writing that those parts will be adequately complied with by amended specifications.

 

Easements, building envelopes and covenants

 

2.         The easement over Lot 5 on SP223668 in favour of Lot 6 on SP223668 must be extinguished prior to the registration of the plan of survey for the subdivision of Lot 6 on SP223668.

 

3.         Any habitable structures must be generally located in the building envelopes shown on Plan Drawing Number 11/69 PP12 Rev C as attached to the development application.

           

4.         A nature refuge agreement must be entered into and a permanent covenant placed over the land shown as Proposed Wildlife Corridor on Plan Drawing Number 11/69 PP12 Rev C as attached to the development application prior to approval of the Plan of Survey.

 

Stormwater and Drainage

 

5.         The stormwater drainage system to service the development shall be in accordance with Queensland Urban Drainage Manual (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation), and Capricorn Municipal Development Guidelines (CMDG) Design Guidelines D-5 ‘Stormwater Drainage Design’.

 

6.         Post-development stormwater runoff flows, whose characteristics include volume, concentration and velocities, from the development site are not to exceed pre-development stormwater runoff flows to adjoining properties.

 

7.         Any increase in volume, concentration or velocity of stormwater from the property being developed shall be channelled to legal points of discharge or to other storage, dispersal or disposal arrangements which shall be agreed in writing by the Council.

 

8.         Stormwater shall not be allowed to pond on the property being developed during the development process and after the development has been completed, unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

9.         The developer shall ensure that in all cases, discharge of stormwater runoff from the development drains freely to the legal points of discharge for the development and that no nuisance of ponding is created within the vicinity of the development.

 

10.       There shall be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

 

 

Roadworks

 

11.       Richardsons Lane, from the intersection with Woodside Road at the north-eastern corner of that lot, shall be upgraded in accordance with Capricorn Municipal Development Guidelines (CMDG)D1 Geometric Road Design’ Guidelines for Rural Design Criteria, and all roadworks shall be carried out in accordance with Manual  of Uniform Traffic Control Devices (Queensland (MUTCDQ) Part 3 requirements for roadworks on roads.

 

12.       The pavement design for all roadworks shall be confirmed after in-situ subgrade testing has been carried out prior to construction of the pavement formation.  The pavement design report along with the test results shall be provided to Council for approval prior to placement of pavement materials.

 

13.       Roadside guide posts shall be installed to Manual of Uniform Traffic Control Devices (Queensland) (MUTCDQ) requirements and specifications with additional guide posts provided at vehicle cross-overs and underground drainage works.

 

Access

 

14.       The landowner shall be responsible for construction and maintenance of vehicle driveways from the Richardson Lane and Woodside Road to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

15.       Vehicle access driveways from Richardsons Lane or Woodside Road to each lot shall be provided as per the approved site plan. Vehicle driveways shall be constructed of concrete in accordance with drawing Capricorn Municipal Development Guidelines CMDG-R-041Rev B – Residential Driveway Slab and Tracks dated 07/2011.

 

16.       All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including  Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii)  Council’s standard designs for such work where such designs exist, (iv) the Capricorn Municipal Development Guidelines (CMDG) Design Guidelines – D1’Geometric Road Design’ and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Services Provisions

 

17.       Reticulated sewerage is unavailable to the development site. A development permit for plumbing and drainage works shall be sought from Council for any onsite sewerage system provided on the proposed lots.

 

18.       All onsite sewerage systems shall be designed in accordance with Schedule 6 –Standards for Sewerage Supply of the planning scheme.

 

19.       No construction shall be permitted within the Wildlife Covenant area passing across middle portion of the development site.

 

20.       Each lot shall be connected with an approved source of potable water, which is Bore No 16, by the way of an underground pipeline system.

 

21.       Each lot shall be connected to a reticulated electricity supply service in accordance with the local electricity service provider’s requirements and specifications and the relevant building standards, requirements and specifications.

 

22.       Each lot shall be connected to a telecommunications service in accordance with a local service provider’s requirements and specifications and the relevant building standards, requirements and specifications.

 

23.       All services installation, including sewer, water, electricity and telecommunications connections to the respective networks, must comply with (i) the development   approval conditions, (ii) any relevant provisions in the planning scheme for the area,   (iii) Council’s standard designs for such work where such designs exist  (iv) any relevant Australian Standard that applies to that type of work and (v) relevant Capricorn Municipal Development Guidelines (CMDG) Design Guidelines that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Earthworks

 

24.       The development is subjected to the Filling and Excavation Code detailed in the Bungil Shire Council Planning Scheme Part 5 with the modified requirement that  retaining walls shall be used where batter grades exceed 25%.

 

25.       All earthworks for the development shall be undertaken in accordance with Capricorn Municipal Development Guidelines (CMDG) D6 ‘Site Regrading’ Design Guidelines for  residential development. Earthworks within drainage pathways shall be accompanied by a Site Specific Stormwater Drainage Report detailing impacts of such earthworks on surrounding properties.

 

Erosion Control

 

26.       If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

27.       Any construction works on site are to be undertaken in accordance with the Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction Sites (IE Aust – or later versions).

 

Latest versions

 

28.       Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

RPEQ supervision

 

29.       All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

Damage to roads and infrastructure

 

30.       Any damage to roads and infrastructure, that is attributable to the progress of works on the development site or to vehicles associated with the development of the site, shall be repaired to at least the previous condition and at no cost to Council or, if the Council agrees, the cost of repairs may paid to Council for the Council to carry out the repairs.

 

31.       It is the developer’s responsibility to document by photographs the previous condition of existing roads and infrastructure and to supply Council with a digital set of these photographs prior to any works commencing.

 

 

Completion of works before use

 

32.       All development approval conditions related to the approved development must be fulfilled prior to any occupation of a dwelling house or related uses commencing.

 

No cost to Council

 

33.       The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

34.       Costs associated with the approved development to be met by the developer include all costs of survey, easement preparation, covenant preparation, document lodgement, plan approval and land transfers.

 

Infrastructure Contributions

 

35.       An infrastructure contribution, in accordance with Council’s adopted Priority Infrastructure Plan, of $84,000.00 is payable to Council.  The stated charge is to be paid prior to Council approving the plan of survey.

 

Plan Approval

 

36.       All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid prior to the Council approving the Plan of Survey.

 

37.       All development approval conditions related to the establishment of the approved development must be fulfilled prior to any Plans of Survey being approved by the Council as assessment manager.

 

Operational works

 

38.       To remove any doubt, this development requires operational works to be approved and completed.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Planning

 

 

Item Number:                                   15.2

File Number: D12/40841

Subject Heading:                          Building Application Fee refund

Location:                                          29-31 Mayne Street Roma Lot 46 on R8610

Applicant:                                         Roma Community Menshed Inc.

Author and Officer’s Title:                Mark  Westbrook, Coordinator - Building Certification

Executive Summary: 

The Roma Community Menshed Inc. is proposing to erect a storage container at 29-31 Mayne Street, Roma.

 

The group currently operate from the ground floor of the Scout Building on the site and require additional storage area for materials and to comply with their OH&S.

 

The Roma Community Men’s Shed is seeking a refund of the Building Application Fee of $225.00 as they are a Not For Profit Organisation.

 

Resolution No. GM.404.12

Moved Cr Chambers                                                     Seconded Cr Flynn  

Council refund the application fees prescribed for the approval of the proposed works.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Building Certification

  

STATUS REPORT

 

Item Number:                                   17.1

File Number: D12/38679

Subject Heading:                          Community and Commercial Services Performance Report

Author and Officer’s Title:                Larissa Pears, Community Services Administration Assistant

Month & Year of Report:                   November 2012

Name of Department:                       Community and Commercial Services

 

Executive Summary: 

This quarterly performance report was presented to Council to provide a statistical summary of the organisation’s performance in delivering Community and Commercial Services.

 

Resolution No. GM.405.12

Moved Cr Newman                                                       Seconded Cr Schefe  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Community Services Administration Assistant

 

Late Items

 

Cr. Chambers declared a ‘Conflict of Interest’ in the following item due to her being a relative of the applicant and left the Chamber at 9.42am taking no further part in debate or discussion on the item.

 

Item Number:                                   L.1

File Number: D12/41477

Subject Heading:                          Regulated Waste Disposal Fee Adjustment

Location:                                          Roma Sewerage Treatment Plant

Author and Officer’s Title:                Troy Pettiford, Manager - Utilities

Executive Summary: 

Council has received several requests from Tresed Liquid Waste in regards to reviewing Council’s current fees and charges structure for regulated waste. The purpose of the request is to enable the local waste carting companies to become more competitive against outside companies, and aid in keeping the revenue in the region to benefit the community. The following report outlines the proposals after reviewing all aspects of impacts of regulated waste disposal in the Maranoa Regional Council area.

 

 

Resolution No. GM.406.12

Moved Cr Schefe                                                          Seconded Cr Newman  

That Council:

 

1.   Approve the reduction of the current disposal fee from 12 cents per litre to 10 cents per litre.

 

2.   Separate the regulated waste fees for Landfill Facilities and Sewerage Treatment Plants (next financial year), due to different locations and disposal techniques undertaken.

 

3.   Put in place a service agreement for all current and future waste carters that details the service that will be provided at MRC sewerage treatment plants.

 

4.   Provide written notice to all liquid waste carters, which states that adjusted fees will come into effect 1 January 2013, to allow adequate time for client notifications and  pricing adjustments;

 

5.   Retain the current invoicing arrangements.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Manager - Utilities

 

At cessation of discussion and debate on the abovementioned item, Cr. Chambers entered the Chamber at 9.52am.

 

Item Number:                                   L.2

File Number: D12/40923

Subject Heading:                          Request to lease Council land for proposed telecommunications facility

Location:                                          Kirkbride Street, Roma (Lot 14 on SP166549)

Applicant:                                         Urbis

Author and Officer’s Title:                Graham Tiffany, Manager - Development

Executive Summary: 

On behalf of Telstra, Urbis is seeking permission to lease a small area of Council owned land east of Kirkbride Street, Roma, to erect a wireless tower.

 

Resolution No. GM.407.12

Moved Cr Chambers                                                     Seconded Cr Flynn  

Council agree to lease part of Lot 14 on SP166549 to Telstra for the purpose of a wireless tower,  subject to ministerial consent and Council planning approval.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Development

  

Cr. Denton declared a perceived ‘Conflict of interest’ in the following item due to her being a member of Injune Retirement Inc. and left the Chamber at 9.58pm, taking no further part in discussion or debate on the item.

 

 

 

 

Item Number:                                   L.3

File Number: D12/41656

Subject Heading:                          Letter from Injune Retirement Village INC.

Author & Officer’s Title:                    Julie Reitano, Chief Executive Officer

Executive Summary:

Given the withdrawal of services by Churches of Christ, Injune Retirement Village Inc. has sought Council assistance towards operating costs.  This is with a view to providing the organisation with the time to determine future directions.

Resolution No. GM.408.12

Moved Cr Schefe                                                          Seconded Cr Chambers  

That the Chief Executive Officer or delegate initiate contact with representatives of the Injune Retirement Village Inc. to seek further clarity on the proposed future use of the facility;

 

And,

 

That following receipt of clarification, the matter be tabled for Council’s consideration at the General Meeting on 12 December 2012.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Manager – Major Projects, Economic Development & Tourism

 

At cessation of discussion and debate on the abovementioned item, Cr. Denton entered the Chamber at 10.04am.

 

Subject Heading:          suspension of standing orders

Council adjourned for morning tea at 10.05am.

 

Subject Heading:          resumption of standing orders

Council resumed the meeting at 10.34am.

 

CONFIDENTIAL ITEMS

  

 

In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (e)      contracts proposed to be made by it;

          (c)      the local government budget;

 

 

Resolution No. GM.409.12

Moved Cr Flynn                                                            Seconded Cr Denton

 

That Council close the meeting to the public at 10.35am.

 

CARRIED                                                                                                                      7/0

 

 

Cr. Flynn declared a ‘Conflict of Interest’ in item “C.1 Community Grant Applications,” due to his wife being President of the Easter in the Country Committee, who were also one of the applicants, and left the Chamber at 11.25am taking no further part in discussion on the item.

 

At cessation of discussion on item “C.1 – Community Grant Applications,” Cr. Flynn entered the Chamber at 11.27am. 

 

Resolution No. GM.410.12

Moved Cr Denton                                                          Seconded Cr Wason

 

That Council open the meeting to the public at 11.40am.

 

CARRIED                                                                                                                      7/0

 

 

 

Subject Heading:          suspension of standing orders

Council adjourned the meeting for a brief recess at 11.50am.

 

Subject Heading:          resumption of standing orders

Council resumed the meeting at 12.05pm.

 

 

 

Cr. Flynn declared a ‘Conflict of Interest’ in the following item, due to his wife being President of the Easter in the Country Committee, who were also one of the applicants, and left the Chamber at 12.06pm taking no further part in discussion or debate on the item.

 

Item Number:                                   23.1

File Number: D12/39472

Subject Heading:                          Community Grant Applications

Author and Officer’s Title:                Susan Sands, Coordinator - Grants

Executive Summary: 

The first round of applications under the Maranoa Regional Council’s Community Grants program for the 2012/13 financial year had been received and assessed. Council received six applications, of which four have been recommended by the panel for consideration.

 

Resolution No. GM.411.12

Moved Cr Newman                                                       Seconded Cr Schefe  

That Council endorse the recommendations of the assessment panel and approve the applications submitted by:-

 

  • Yuleba Development Group
  • Surat Swim Club
  • Surat on Balonne Gallery
  • Easter in the Country

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Grants

 

At cessation of discussion on the abovementioned item, Cr. Flynn entered the Chamber at 12.08pm.

 

 

Item Number:                                   23.2

File Number: D12/40934

Subject Heading:                          Tender 12/33 Crushing and Stockpiling of Various Products at Roma Quarry

Location:                                          Roma

Author and Officer’s Title:                Barry Omundson, Director - Infrastructure Services

Executive Summary: 

Tenders were received for the provision of Crushing and Stockpiling Various Quarry Products at Roma Quarry.  The tendered work involves three separable portions being the crushing and stockpiling of aggregate, road base and sub base materials. Pricing was required by each tenderer for each separable portion.  Each tendered separable portion was then assessed by a panel with the weighted scoring for a range of set parameters.

 

The Council tender assessment panel scored the top two contractors very closely, and subsequently sought advice from third party advisors. Council resolved on 14 November 2012 to offer the two shortlisted tenderers to reprice.

 

Resolution No. GM.412.12

Moved Cr Wason                                                          Seconded Cr Denton  

That Council award Tender 12/33 to Glendun Group Pty Ltd.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Director - Infrastructure Services

 

Item Number:                                   LC.1

File Number: D12/40690

Subject Heading:                          Amendment to waste fees and charges

Author and Officer’s Title:                Margaret Milla, Coordinator – Waste Services

Executive Summary: 

The purpose of this report is to seek Council’s approval to amend the current statutory fees and charges stipulated for builders waste for the Roma Waste Facility.

 

Resolution No. GM.413.12

Moved Cr Schefe                                                          Seconded Cr Chambers  

That Council amend the statutory fees and charges as per Table 1 below, until a weighbridge system is introduced at the Roma Waste Facility.  The fee change is to become effective on Thursday 15 November 2012.

 

Vehicle Type

Previous Fees and Charges

Current Fees and Charges

Proposed Fees

and Charges

Utility/Trailer

$12.60 per load

$14.00 per load

$14.00 per load

Light Truck*

$24.15 per load

$25.00 per cubic metre

$30.00 per load

Light Truck & Trailer

N/a

N/a

$60.00 per load

Heavy Truck**

$35.70 per load

$25.00 per cubic metre

$43.00 per load

Heavy Truck & Trailer

N/a

N/a

$86.00 per load

Semi-trailer

$48.35 per load

$25.00 per cubic metre

$58.00 per load

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator – Waste Services

 

 

Item Number:                                   LC.2

File Number: D12/41279

Subject Heading:                          Airport Accommodation Village

Author and Officer’s Title:                Edward Sims, Manager - Major Projects, Economic Development & Tourism

Executive Summary: 

Council indicated that before it fully commits to the proposed Airport Accommodation Village project, it wishes to conduct further research into the scale of the need for additional affordable rentals accommodation in Roma.   Council also indicated that it was not in favour of freeholding land on the site. 

 

The successful tenderer (Resource Connect) formally notified Council of its  wish to extend its Heads of Agreement with Council which expires 30 November 2012 to 28 of February 2013.  Further they wish to immediately submit a development application on the basis of a conservative staged approach to its original proposal of two villages “A” and “B”.

 

Resolution No. GM.414.12

Moved Cr Newman                                                       Seconded Cr Denton  

 

That Council authorise the Chief Executive Officer to extend the agreement for a further 3 months concluding 28 February 2013. 

 

Further to this the Chief Executive Officer is to advise that Council may not make a final decision about whether the project will proceed until the 28 February 2013.  Accordingly it will not entertain a development application for this project until it reaches its final decision.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Major Projects, Economic Development & Tourism

 

 

 

Item Number:                                   LC.3

File Number: D12/41335

Subject Heading:                          Project Management of Energy Sector Works by Council & consideration of business case Details for royalties for regions

Author and Officer’s Title:                Peter Weallans, Manager -  Construction & Maintenance

Executive Summary: 

Origin APLNG and Santos GLNG have indicated to Council that their preferred delivery method for the Capital Upgrade of roads indentified in their respective road impact assessments, is for Council to project manage the works.

 

In order to fulfil the project management role in the long term, and to capitalise on revenue opportunities, Council has to demonstrate to APLNG and GLNG that it has the professional and/or operational capacity to undertake the works to deliver quality works within the agreed timeframes and budgetary constraints.

 

 

 

 

 

 

 

Resolution No. GM.415.12

Moved Cr Flynn                                                            Seconded Cr Wason  

That Council:

 

  1. Through the Chief Executive Officer seek agreement from Santos to fund the  design and documentation costs up front for Wallumbilla North Road – alternatively, if required approve a transfer from Road Works Reserve for Gas Roads general ledger 3290 as determined by the Chief Executive Officer;

 

  1. Undertake  the design and documentation for Injune-Taroom Road once upfront payment of the cost is sought and received from Santos.

 

  1. Approve an additional $107,000 in the development of the Roma Flood Mitigation business case, with funding available from increased sewerage revenue, and that the budget be adjusted accordingly for both revenue and expenditure. 

 

  1. Approve the procurement of Engineering Consultancy services from Aurecon Consulting Engineers through Local Buy Contract BUS 202-2010 for the design and documentation of Injune-Taroom Road ($157,370) subject to Clause 2, and Wallumbilla North Road ($130,992);

 

  1. At the December 2012 Budget Quarterly Review, Council create Energy sector Preconstruction Cost Budget Items to manage revenue and expenditure for Energy Sector Capital Upgrades that Council is project managing and/or undertaking.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager -  Construction & Maintenance

 

Item Number:                                   LC.4

File Number: D12/41498

Subject Heading:                          Local Laws Review (Regulatory Services)

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

Executive Summary: 

The report sought Council’s approval to commence a review of regulatory services, in parallel with the review of the non-regulatory services already underway.

Resolution No. GM.416.12

Moved Cr Newman                                                       Seconded Cr Schefe  

That:

1.   Council approve commencement of a pilot project to review Council’s processes, delegations and appointments pertaining to:

-     Local Law No. 2 (Animal Management)  2011

-     Subordinate Local Law No. 2 (Animal Management) 2011

-     Animal Management (Cats and Dogs) Act 2008;

 

2.   Council endorse the Chief Executive Officer’s approach to starting the project as soon as practical;

 

3.   The funding be reallocated from within the Governance & Organisational Development salary budget for the contract Project Manager, and that a further review of the allocation be made once an indication of the required time is known;

 

4.   A further report be prepared for Council on the subsequent stages of the project.

CARRIED                                                                                                                      7/0

 

Responsible Officer

Chief Executive Officer

 

 

Item Number:                                   13.2

File Number: D12/41187

Subject Heading:                          Request TO Waive Charge For The Disposal Of Deceased Animals

Location:                                          Roma

Applicant:                                         Jack Clancy

Author and Officer’s Title:                Paraic Butler, Graduate Engineer

Executive Summary: 

Jack Clancy, Principal with Ray White Rural, has requested that a charge for the disposal of 11 deceased animals be waived by Council.

 

Discussion:

Council previously determined that this matter lay on the table earlier during the meeting for further discussion. Council again resumed discussion.

 

Resolution No. GM.417.12

Moved Cr Denton                                                          Seconded Cr Flynn  

 

That Council adjust its fees in this instance and charge Mr Clancy $412.65 being the sum of servicing 4 deceased animals only.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Graduate Engineer

 

 

Item Number:                                   13.3

File Number: D12/41125

Subject Heading:                          Interim Specifications for Licensed Grids and Gates

Author and Officer’s Title:                Peter Weallans, Manager -  Construction & Maintenance

Executive Summary: 

As Council is aware, work is progressing on developing a Grids and Gates Policy to complement its Subordinate Local Law No. 1.16 (Gates and Grids) 2011.

 

Whilst the Infrastructure Services Directorate uses specifications at an operational level, it would be helpful for Council to adopt an interim standard and specification to streamline the processing of applications from the public for licensed grids and gates.

 

Discussion:

Earlier during the meeting Council determined that the matter should lay on the table for further discussion at a later point during the meeting. Council again resumed discussion.

 

 

 

 

 

 

 

 

 

Resolution No. GM.418.12

Moved Cr Schefe                                                          Seconded Cr Chambers  

 

Grids

 

That:-

 

1.   Council’s standard specification for a single (4m) and double (8m) grid be the Aprilla Model Type S13H and Type S26H respectively (or equivalent) load rated at 16 ton/axle up to 80km/hr.  All grids shall be accompanied by adjacent double gates with a minimum opening of 7.0 metres.  Council’s standard specification will be made available for future use;

 

2.   Council accepts alternative designs for single and double grids for a load rating of 16 ton/axle up to 80km/hr, including concrete abutments (sill logs are not permitted);

 

 3.  Each application submitted for Council approval that is not Council’s standard specification shall be accompanied by-

a)       A certificate of design from a qualified Registered Professional Engineer Queensland (RPEQ) stating the design parameters.

b)       Documentation providing details of the grid fabrication and installation.

 

Gates

 

Gates shall be:

 

  1. Constructed so as to provide a minimum clear opening of 7.0 metres;

 

  1. In two sections so as to permit convenient use by the public;

 

  1. Of stock proof construction and to be swinging on hinges;

 

  1. Fitted with a minimum of three delineators evenly spaced on each section of the gate;

 

  1. Accompanied by a grid (Council will not licence a gate without a grid) where it is either across a road giving access to more than two properties, or more than one property which is residentially occupied, not taking into account the property of the applicant.

 

 

Signs

 

The Signage required will be in accordance with the Manual of Uniform Traffic Control Devices (MUTCD) Part 2.

 

General

 

Any licensed grid/gate approvals granted by Council shall have a ten year currency period, subject to final review of the policy,  after which application will have to be made to Council for renewal.  Gates and Grids need to remain compliant during the period of the licence.

 

In preparation for the final policy development, Council requested that additional research be conducted into what might be an appropriate fees and charges structure, including whether there should be two separate fees – an application fee and renewal fee.

 

Council’s licensed gate and grid requirements and exclusions will be as follows:

 

Road Classification

Licence Grid and Gate Type Required

Collector road with greater than 250 vehicles per day

Not permitted

Major road with traffic volumes less than 250 but more than 20 vehicles per day

Double grid

Minor road less than 20 vehicles

Single grid

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager -  Construction & Maintenance

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 12.24pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 12 December 2012, at Roma Administration Centre.

 

 

 

...............……….................                                                      ..................................

Mayor.                                                                          Date.

 

 

    


Maranoa Regional Council

    

General Meeting -  12 December 2012

Officer Report

Meeting: General  12 December 2012

Date: 6 November 2012

Item Number: 10.1

File Number: D12/38199

 

Subject Heading:                     Visit Maranoa Brochure Reprint

Classification:                                  Open Access  

Name of Applicant:                         Not Applicable

Location:                                           Not Applicable

Author & Officer’s Title:                 Ryan Gittins, Coordinator - Business Development

 

Executive Summary: 

In 2010 Council produced the 59 page ‘Visit Maranoa Brochure’ to promote the diverse range of tourist attractions in the region. The Tourism Unit seeks Council’s consideration on which print format would best suit the intended purpose of the brochure for future editions.

 

The 2010 brochure was produced as a ‘heavy-stock’ A5 booklet, therefore, it was widely utilised as a ‘coffee-table’ book. It was designed to align with the suite of A5 booklets that Council was producing at the time, and to suit the internal promotion requirements of the local tourism market. It is our intention that considering the popularity of the initial edition, the booklet should be reprinted. The Tourism Unit requests Council’s input to determine the best format for the brochure. 

 

Two combinations of output have been considered for the 2012 edition of the brochure. The Tourism Unit has allocated a budget of $20,000 to this project, however it will be concluded that benefit will be maximised by choosing option 2 and incurring additional expenditure of $4,191. A reprint in both A5 and A4 formats will result in a significant output of 5,000 and 10,000 brochures respectively whilst satisfying the conflicting desires of stakeholder groups.

 

 

Officer’s Recommendation: 

That:

 

1.   Council endorse a reprint of the Visit Maranoa Brochure in the A5 and A4 formats. This combination will lead to an output of 5,000 and 10,000 brochures in A5 and A4 respectively for $24,191 (incl GST).

2.   The additional $4,191 be funded from a corresponding reduction in another area of the Tourism budget , with the transfer to be confirmed as part of the December Quarterly Review.

 

 

Body of Report:

Council’s preference for the correct printing format of the 2012 edition of the Visit Maranoa Brochure is sought. The original brochure was printed in the A5 format to align with the suite of A5 booklets that were produced in 2010. The original brochure was widely utilised as a ‘coffee table’ book, due to its thick stock. The brochure’s appeal also stretched far beyond the borders of the Maranoa Region, this was not ideal considering the size and weight of the A5 booklet.

 

Although the brochure was produced for internal marketing purposes, it was also demanded by external tourism operators. As such the A5 brochure was not the ideal size for tourism operators as it was too heavy to post and too small to display in A4 brochure holders. It has been determined that the production of an A4 brochure can maintain the quality of graphics, reduce the stock of the brochure and appeal to the desires of the tourism industry.

 

$20,000 has been allocated to this project within the 2012/13 budget; two print combinations have been explored with the aim of effectively utilising this budget:

 

1.   Reprint in A5 format only – producing approximately 2,500 high quality, heavy-stock brochures (2010 format) and 17,000 lighter stock brochures - $22,137.50 (incl GST)

2.   Reprint in A4 & A5 formats – producing approximately 5,000 high quality, heavy-stock A5 brochures (2010 format) and 10,000 lighter-stock A4 brochures - $24,191 (incl GST)

 

It is recommended that Council endorse printing the brochure in A4 and A5 formats. This course of action will satisfy the demand for both the ‘coffee table’ and external marketing brochures. The additional $4,191 will be transferred from another area of the tourism budget due to the strategic importance of this brochure.

Consultation (internal/external):

Cr. Ree Price

Edward Sims, Manager - Major Projects, Economic Development and Tourism

Debra Duff – Tourism Officer (Injune)

Janice Hewitt – Tourism Officer (Roma)

 

Angus Hotchin – Entegy

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

$20,000 is budgeted for the brochure reprint within the 2012/13 budget. Additional expenditure of $4,191 will be allocated to the tourism budget.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.2(a) To identify and implement actions that facilitates the development of the regional tourism industry.

Supporting Documentation:

1View

Entegy Quote - Visit Maranoa Brochure - A5 format only

D12/38192

2View

Entegy quote - Visit Maranoa Brochure - A4 & A5 combination

D12/42664

 

Report authorised by:

Edward Sims, Manager - Major Projects, Economic Development & Tourism


Attachment 1

Entegy Quote - Visit Maranoa Brochure - A5 format only

 


Attachment 2

Entegy quote - Visit Maranoa Brochure - A4 & A5 combination

 



Maranoa Regional Council

    

General Meeting -  12 December 2012

Officer Report

Meeting: General  12 December 2012

Date: 4 December 2012

Item Number: 10.2

File Number: D12/42763

 

Subject Heading:                     Injune Placemaking Strategy - CHIPS proposals

Classification:                                  Open Access  

Name of Applicant:                         CHIPS group, Injune

Location:                                           Injune

Author & Officer’s Title:                 Ryan Gittins, Business Development Facilitator

 

Executive Summary: 

Council received a letter from the Cultural Heritage Injune Preservation Society (CHIPS) on Monday the 26 November requesting that Council considers amending the Injune Placemaking Strategy. Council has previously approved this strategy, which outlines the future developments for the Injune Multipurpose Precinct, Hutton St.

 

CHIPS is requesting changes to the Placemaking Strategy to allow for the inclusion of five proposals as outlined in their correspondence. These proposals are supported by the Injune State School, Injune District Tourism Association (IDTA) and Advance Injune. The five proposals that concern the Injune Multipurpose Precinct are as follows:

 

A. Construction of a museum (including caretaker living quarters)

B. Relocation and restoration of the old NAB building

C. Construction of storage shed

D. Restoration of old dwelling (Corner Ronald St and Second Avenue)

E. Temporary use of the Courthouse building to display memorabilia donated by Mr Geoff Fernside

 

The first four proposals conflict with the plans for the site as outlined in the Injune Placemaking Strategy. For this reason CHIPS is requesting Council’s consideration to allow amendments to the Injune Placemaking Strategy, and subsequent analysis of the feasibility and suitability of the individual projects as stated above.

 

 

Officer’s Recommendation:

That Council:

 

1.   Approves proposal E (utilisation of the Courthouse to display memorabilia) as there are no construction or associated costs involved with that project. This proposal does not conflict with the Injune Placemaking Strategy

2.   Considers approving amendments to the Injune Placemaking Strategy in accordance with proposals A-D stated above.

3.   Approves Proposal A (construction of museum) due to the significant donation of Mr Laycock ensuring limited financial impact on Council (aside from legal costs).

4.   Approves amendments to the Injune Placemaking Strategy to support proposals B & C. This approval would be subject to funding availability within the community of Injune (or other institution).

5.   Approves amendments to the Injune Placemaking Strategy to support proposal D (restoration of dwelling). This approval would be subject to a successful funding application through the Jupiters Casino Community Benefits Fund (or similar institution).

 

Body of Report:

Council received a letter from the Cultural Heritage Injune Preservation Society (CHIPS) on Monday the 26th of November requesting that Council considers amending the Injune Placemaking Strategy. Council has previously approved this strategy, which outlines the future developments for the Injune Multipurpose Precinct, Hutton St.

 

CHIPS is requesting changes to the Placemaking Strategy to allow for the inclusion of five proposals outlined in their letter. These proposals are supported by the Injune State School, Injune District Tourism Association (IDTA) and Advance Injune. The five proposals that concern the Injune Multipurpose Precinct are as follows:

 

A. Construction of a museum (including caretaker living quarters)

B. Relocation and restoration of the old NAB building

C. Construction of storage shed

D. Restoration of old dwelling (Corner Ronald St and Second Avenue)

E. Temporary use of the Courthouse building to display memorabilia donated by Mr Geoff Fernside.

 

Proposal five does not have any significant financial implications and does not directly impact the plans stated within the Injune Placemaking Strategy. CHIPS is requesting permission to temporarily utilise the Courthouse building to display historical items donated by Geoff Fernside. It is proposed that the items currently on display in the Courthouse be transferred for display or storage within the RSL Memorial Hall. It is recommended that Council approves proposal E and grants permission for the Courthouse to be temporarily utilised to display historical items.

 

As stated in the attached Injune Placemaking Strategy, all available land in the Injune Multipurpose Precinct is to be utilised for future developments. For this reason Council is required to consider permitting amendments to the Placemaking Strategy prior to the possible approval of the first four proposals. The consultation process for the Injune Placemaking Strategy has indicated a desire to house a heritage precinct behind the existing Council building. The consultation document includes specific references to the possibility of constructing a museum and transferring the old NAB building. For this reason it is recommended that Council considers allowing amendments to the Injune Placemaking Strategy in accordance with the desires of the community.

 

 

Considerations:

 

Placemaking

 

·    Approval of the first four proposals will utilise a significant portion of the Hutton St Precinct, therefore requiring significant amendments to Placemaking Plans. For example the Museum and Old NAB building would be placed in lieu of the new car park and the restoration of the old dwelling would prevent the construction of the new community workshop shed/facilities.

 

Museum

 

·    Proposal A (construction of a museum) will have a limited financial impact on Council. A majority of the project funds will be donated by Mr Wally Laycock (approximately $180,000). Initial estimates for the construction of the museum, living quarters and concrete slab total $96,850.00 (quote, 6 Sep).

·    Council has been requested to have an agreement drafted between Mr Laycock, the CHIPS group and Council outlining the donation amount, roles/responsibilities and ownership rights for the museum. Mr Laycock is aware that his estate will have no claim over the museum (legal fees estimated at $4,000).

·    In return for his donation, Mr Laycock is seeking permission to reside in the residential quarters of the museum. The terms of this arrangement will be included in the above legal document.

 

Maintenance/ On costs

 

·    MRC’s Planning and Development Assessment Officer has stated that maintenance on costs for the museum shed would approximately total 15% per annum ($15,000). Maintenance and on costs for the timber buildings would be in excess of $7,500 per annum, per building. An initial estimate for maintenance and insurance for all proposed buildings is $35,000 + per annum.

·    The museum building would also be subject to building and plumbing certifications totalling $2634 and $528 respectively.

 

Old NAB building and construction of storage shed

 

·     The costs associated with the construction of the storage shed will be pledged by the IDTA.

·     The costs associated with the relocation and restoration of the old NAB building will be pledged by local residents and works will be completed by local volunteers. It is stated that “there would be minimal, if any cost to Council” in the completion of this project.

 

                   Restoration of old dwelling

 

·     The old dwelling on the corner of Ronald St and Second Avenue would require significant work before it could be deemed safe for use. It is estimated that $75,000 would be required to restore the building.

·     CHIPS is prepared to submit a funding application to the Jupiters Casino Community Benefits Fund to complete this project.

·     It is stated that this project is not urgent and that it could be undertaken through partnership of CHIPS and Council.

 

If Council was to approve amendments to the Placemaking Strategy it is recommended that proposals A and E be permitted. Significant funds are to be donated to the construction of the museum by Mr Laycock, with a very limited financial liability incurred by Council. This proposal would greatly benefit the local community and thus has the support of the Injune State School, Advance Injune, IDTA and CHIPS. Maintenance of this building would approximately total $15,000 per annum.

 

It is recommended that proposal E (temporary utilisation of the Courthouse) be approved as it does not impact on the Placemaking plans or have a significant financial impact.

 

It is also recommended that proposals B & C be approved subject to availability of funding. The CHIPS letter states that proposals B & C would be funded through community donations, volunteer labour and a donation from the IDTA and as such it is recommended that these proposals be approved subject to the availability of funding as stated in their correspondence. Council also needs to consider the on going costs associated with the maintenance of the old NAB building which would total in excess of $7,500 per annum.

 

It is also recommended that proposal D (restoration of old dwelling) be approved subject to the availability of funding. The outcome of the Jupiters Casino Grant application (or similar) will, in part, determine the feasibility of this project. Council also needs to consider the on going costs associated with the maintenance of this building which would total in excess of $7,500 per annum.

 

 

Consultation (internal/external):

Julie Reitano, Chief Executive Officer

Anthony Klein, Director – Community and Commercial Services

Edward Sims, Manager – Major Projects, Economic Development & Tourism

Samantha Thrupp, (previously) Manager – Community Development

 

Janice Humphreys, Secretary - CHIPS

Puddy Chandler, President – Advance Injune

Risk Assessment (Legal, Financial, Political etc.):

Appropriate legal agreements would need to be put in place with respect to the proposed donation.

 

Policy Implications:

Nil

 

Financial Resource Implications:

Legal Fees – Approximately $4,000

Maintenance fees for museum – approximately $15,000 per annum

Maintenance fees for wooden buildings – in excess of $15,000 per annum for two buildings.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.3(a) To develop community capacity and encourage community engagement so as to address identified needs and opportunities to enhance the quality of life and wellbeing for residents of our region

Supporting Documentation:

1View

FINAL Placemaking Plan - INJUNE

D12/2563

2View

Maranoa Regional Placemaking - Community Consultation - Injune

D11/17371

3View

CHIPS letter to Council - amendments to Placemaking Strategy

D12/41517

4View

Injune State School Letter of Support for Injune Museum

D12/41506

5View

Advance Injune letter of support - CHIPS Proposals

D12/41509

6View

IDTA Letter of support - CHIPS proposals Injune

D12/41514

 

Report authorised by:

Julie Reitano, Chief Executive Officer

Edward Sims, Manager - Major Projects, Economic Development & Tourism


Attachment 1

FINAL Placemaking Plan - INJUNE

 










Attachment 2

Maranoa Regional Placemaking - Community Consultation - Injune

 

Maranoa Placemaking consultation Injune          24.6

 

Key points from the conversations

 

Amenity

·     Old buildings in street could use a coat of paint.

·     A half basketball court s part of the Youth Hub.

·     More regular street sweeping to keep town clean.

·     Buildings behind info centre should be knocked down – unsafe and attract teenagers to hang out.

·     Public art around the info centre, and town.

·     Issue of vandalism.

·     Car bonnet signs, temporary signs are an eyesore – Council should give notice to remove them.

Facilities

·     Toilet needed at cemetery.

·     The water park developed to provide recreation for the community (though there has been opposition). Applied for a water licence, but not through. DERM supportive. Community wants it for a ski park.

·     Moving the golf club is a good idea, but needs agreement from golf club. Golf club struggling. Too far out of town for young people to get to.

·     A recreation/community centre – gym, basketball courts etc – in off info centre/youth building. To encourage youth activity and socialising, for adults to get fit.

·     Picnic facilities by the lagoon.

·     A picnic area just inside northern town entrance.

·     Caravan park perceived to not be friendly, losing custom.

·     Injune needs a community bus.

·     Area in front of bowls club needs work – uneven, no wheelchair access.

·     A large integrated playground area.

·     Eumamurrin camp draft ground – no permanent signs that would attract campers to use the site. But perhaps a temporary sign to advertise the event prior to the event (not near the turnoff). Are also looking to fund water tanks, open eating deck. A playground would be desirable.

·     No shady areas for tourists to sit down and lunch.

Streetscaping, walking trails

·     Extend garden area/build out into road out from the info centre, and perhaps extend around the corner. To slow traffic and attract visitors. Simple, with stones, zamias, prostrate juniper, gravels. Extend garden treatment to link community hall.

·     Better footpaths, particularly in key areas/pathways in town e.g. in front of school, to PO, main street. Also have regular pram and wheelchair access are regular access intervals.

·     Paving and sealing streets. Kerbing and channelling.

·     Trees plantings should be taken off the road – impede parking, street sweeping, visibility. Cost council re: maintenance, watering, manual street sweeping.

·     Street lighting in main street could be improved.

·     Walking tracks could be extended to encourage fitness, bikes as well as walkers. Extend lagoon trail to a loop around town.

·     More picnic facilities.

·     Are issues with street trees, but as they grow – people will appreciate the shade. Were planted in accordance with requirements at the time.

·     Area to side of info centre, low shrub plantings. An important gathering area for Injune in June and other events.

·     More shade trees at cemetery.

·     Access path from retirement village to town, to hospital, with seating, shade.

·     More bins – with a distinctive design (as Mitchell has) – but note have to be easy to empty (current contractor does only wheelie bins).

·     More barbecue facilities, and regularly cleaned. One at the park often not cleaned. Along with toilets should be cleaned daily.

·     Work underway with bottlebrush walkway down Second Av to link info centre to lagoon walk.

·     A boulevard of trees from the rodeo ground into town.

Signs, information, promotion

·     Directional and attraction signs around town.

·     VIC signs need to be more prominent.

·     Need a decent town noticeboard – the info centre noticeboard is small and for events. Perhaps in news agent or PO or supermarket.

·     Have funding for a lagoon sign with flora and fauna.

·     Avoid sign clutter on edge of town.

·     Road and signage into coal mine.

·     Fire hydrant identification.

Traffic, car parking

·     Need parking for trucks, caravans, esp. around info centre. Tree plantings have restricted parking.

·     Traffic slowing needed in town – trucks speeding are very dangerous. Need means to naturally slow vehicles. This is one of Injune’s most important issues.

·     Street crossing refuges needed across main street to sports grounds, and info centre precinct.

·     Parking around info centre is tricky – perhaps use space around the back.

·     Bike lanes and slow traffic down.

·     Perhaps a low garden area in front of pub to deter parking. Have had discussions with Council.

·     Trees in main street are dangerous re: parking and visibility.

Heritage -working toward 2020

·     Plans for the railway precinct – moving an original water tank, a cream shed from Coragan. Would like a picnic table and chairs, shade. Signage on crane, and information displays in waiting room. Pathways in, and footpath to the site. A register of railway lines/infrastructure worth preserving.

·     Desire for a heritage precinct on the two blocks behind the info centre, these were identified for Museum – Injune’s timber history heritage should be displayed. Old bank building on First Av corner – would like to save/move it, need Council and community support. And identify other Injune buildings worth saving e.g. butchers shop. Or signs outside significant buildings currently being occupied. Need storage sheds for donated items. Would like office space in front of community hall for volunteers to collate items. But not clutter up the town , with old stuff – have themed, changeable displays.

·     Perhaps restoring the building behind the info centre, and then could be used as a men’s shed, or used for art workshops, wood turning.

·     Or instead – install a community shed, won’t need as much maintenance as an old building. Art projects, welding, woodworking, working with youth.

·     Need to identify historical places in Injune area.

Other

·     More housing is required to keep the town alive, to encourage people to live here.

·     Need land releases, townhouses. Encourage families to stay, put more money into town. Camps, and fly in-fly out reflects the lack of accommodation in town.

·     Council to help supply business owners with plants for landscaping.

·     Boneyard lagoon near saleyards is pumped dry by Council all the time.

·     Sawdust waste could be used for power generation. Has been investigated, but Oakey plant has to be trialled first. Long-term future of cypress industry uncertain due to changing government rules.

·     Open grate on Station St & First Av is dangerous.

From the students

·     Skate park, with a cover.

·     Place to kick a ball around. Play netball basketball – can’t access school after hours/weekends.

·     Paved footpaths, pave the lagoon track.

·     Fix up the cracked footpaths.

·     More park benches, seating around town.

·     Paths through town – nowhere to ride, paths to places children want to go.

·     Bike paths marked to school.

·     Indoor recreation facilities.

·     Somewhere for youth to hangout.

Bymount

·     Concern re: use of the school grounds, hall grounds and facilities by travellers. Need to keep this space for community use.

·     Road trains park on gravelled area at school entrance. Perhaps fence this off.

·     Roads in region near more regular grading – or sealing – been many times where people have been cut off after rains and can’t make school or events.


Attachment 3

CHIPS letter to Council - amendments to Placemaking Strategy

 

P.O. Box 26,

Injune, QLD., 4454

Julia Reitano,

Chief Executive Officer,

Maranoa Regional Council,

P.O. Box 42,

Mitchell, QLD 4465.

Dear Julie,

Cultural Heritage Injune Preservation Society (CHIPS) request for Amendment of Injune Placemaking Strategy and support in Principle for the following Projects

I am writing in relation to projects previously put forward by CHIPS for the utilisation of land in the Injune Multipurpose Precinct, Hutton Street, Injune. The CHIPS group is seeking approval for the following projects:

1    Construction of Museum with living quarters for Caretaker.

2    Relocation and restoration of old NAB Building

3    Construction of shed for storage purposes.

4    Restoration of dwelling – Corner of Ronald Street and Second Avenue

5    Temporary use of Court House for display Mr Geoff Fernside’s Memorabilia

It has cone to our attention that these proposals conflict with the plans for the area as stated in the Injune Placemaking Strategy. For this reason CHIPS requests Council considers amending the strategy in accordance with accordance with the proposals as stated.

 

 

 

Re No1 – Construction of Museum

We require as a matter of some urgency for approval to construct this shed, with accommodation for a caretaker before our donor Mr Wally Laycock withdraws his support.

We would request Council to have their Lawyers draw up the necessary legal documents between Council and Mr Laycock.

RE No 2 – Removal and restoration of Old Nab Building.

Chips are prepared to relocate and restore this building using volunteers and donations from local residents. There would be minimal if any cost to Council.

Re No 3 – Construction of shed for storage purposes.

On inspection of shed besides the dwelling on the corner of Ronal Street and Second Avenue, there would need t be considerable work needed to be done to make it lockable. As people are wanting to donate memorabilia to our group and the Injune District Tourism Association having a considerable amount of tables, chairs etc that need to be stored we would like to construct a shed for this purpose.  The cost of this shed would be meet by ITDA.

Re No 4 – Restoration of dwelling.

If construction of the museum with living quarters for Mr Laycock is built as soon as possible the restoration of this building (to be used as living museum and storage in the future) would not be so urgent as the estimated cost of restoring this to liveable standards was $75000.00 and could be a project that could be worked on by the Council and Chips.

 

 

 

 

Re No 5 – Court House

Mr Geoff Fernside has offered his collection of memorabilia to Injune and would like to see it on display before he leaves the district. We think the Court House would be and ideal (short term) place to display this, with the Council’s permission we would relocate the display of army photos to the foyer of the hall and the remainder of the current display to be displayed at the VIC or put into storage. The orange chairs stored in the small room at the back could be relocated to the lady’s old toilets at the hall.

CHIPS  is aware  of the significant costs associated with the construction of the theses structures, however, it is anticipated that the burden on Council will be minimal. A majority of expenses associated with the construction will be assigned to a donation of $180,000.00 from Mr Wally Laycock and a grant  application under the Jupiter Casino  Community Benefits Fund. The CHIPS group requests that annual maintenance and insurance expenses be allocated to Council (excluding labour – to be provided by CHIPS members).

Finally, thank you for your consideration. The CHIPS group believes that the inclusion of these projects within the Injune Placemaking Strategy would greatly benefit the town and have attached letters of support from the Injune State School, Injune District Tourism and Advance Injune. I look forward to receiving notification of and of an outcome for these proposals.  We also look forward to working with the Community Development Officer.

 

Yours Sincerely,

Janice Humphreys,

Secretary,

CHIPS.

 

 

 


Attachment 4

Injune State School Letter of Support for Injune Museum

 

16.11.12

 

To Whom It May Concern,

 

On behalf of the Injune P-10 State School Community, I am writing to express our support for the proposed Museum in the town of Injune.  We welcome and support the initiative of the History Group to build a shed near the Injune Information Centre to house local historical artefacts.

 

At present, we rely on local people to talk with students about local history.  These people are aging and will not always be with us.  If there was a museum in Injune with a wealth of local memorabilia, staff and students could use this as a teaching resource for History.

 

The Injune P-10 State School will fully implement the History Curriculum in 2013.  The following is an excerpt from the Australian Curriculum

 

During Year 3–6 the focus is on Local History. Students develop an understanding of the heritage of their community and of their ability to contribute to it. They become aware of similarities and differences between people and become more aware of diversity in the wider community as well as the concept of change over time.

 

During Years 7-10, the focus is on World and Australian history. Students become familiar with the course of human history, and acquire knowledge of the major phases of history and the transformations that determined them, particularly world wars.

 

To have a museum with an array of memorabilia from the past with an emphasis on local history would be boon for our school and used by all students, particularly now that History is mandated with approximately two hours per week to be spent on it.   We endorse the proposal of the History Group to build a shed to accommodate historical artefacts.

 

If you have any concerns please do not hesitate to contact me.

 

Regards,

 

 

 

Sue Anderson

Principal

Injune P-10 State School

 

 

 


Attachment 6

IDTA Letter of support - CHIPS proposals Injune

 

November 19  2012

 

CEO Maranoa Regional Council

Bungil St

Roma Q 4455

 

Dear Julie

 

Our organization would like to support the CHIPS (Cultural Heritage Injune Preservation Society) group in their endeavours to amend the Injune Place Making Strategy.

The group has a list of proposed projects that they have been working on for some time with volunteer labour and resources.

Advance Injune supports these projects as they will enhance our town for visitors but, more importantly, record and preserve all historical items for Injune. This will include buildings and memorabilia which is part of our cultural heritage.

We therefore support the plans for

·   Removal, relocation and restoration (by volunteers) of the building in Station street

·   Construction of a large shed to be used as museum and accommodation for caretaker.

·   Restoration of dwelling on corner Ronald and Second Ave.

·   Use of courthouse as short term museum

·   Relocation of orange chairs from courthouse to RSL Memorial hall.

·   Construction of small shed for storage.

 

We believe the Place Making Strategy should be amended to allow these plans to proceed.

Thank you in anticipation

 

 

 

Puddy Chandler  (President Advance Injune.)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

November 20 2012

CEO Maranoa Regional Council

Bungil St

Roma Q 4455

Dear Julie

Injune is the ‘Base Camp for Your Carnarvon Experience’ as it is the last town before one of Australia’s most popular tourist icons, Carnarvon Gorge.

A huge number of tourists/travellers/visitors pass through Injune every year on their way to all points north and south. We have a beautiful Visitor Information Centre which is well known Australia wide for excellent service.

We therefore wish to build upon the reputation of our town and people by supporting the CHIPS (Cultural Heritage Preservation Injune Society) group in their attempts to advance their projects. We support them in their attempts to amend the Injune Place Making Strategy.

All their projects are intertwined with tourism and all areas of our community, but, in particular Cultural Heritage.

They are a group of volunteers who work well together and we support their plans to progress no matter how small.

To make progress they need to amend this plan.

Thank you in anticipation

 

Muffy Mansfield (Secretary Injune District Tourism Assoc. Inc.)


Maranoa Regional Council

    

General Meeting -  12 December 2012

Officer Report

Meeting: General  12 December 2012

Date: 4 December 2012

Item Number: 10.3

File Number: D12/42832

 

Subject Heading:                     Councillors' Attendance at Upcoming Conferences

Classification:                                  Open Access  

Name of Applicant:                         Not Applicable

Location:                                           Sydney

Author & Officer’s Title:                 Kelly Rogers, Coordinator- Executive Services

 

Executive Summary: 

Councillors must represent the current and future interest of residents.  In meeting that responsibility Councillors may determine it necessary and of value to attend a range of conferences that will enhance strategy and policy development, and inform the decision making of Council for the benefit of the local government area.

 

 

Officer’s Recommendation: 

That Council endorse the attendance of Councillors Joy Denton, Peter Flynn, Cameron O’Neil and Manager Airports – Ben Jones, at the Regional Airport Development Conference on 19 – 21 February 2013 in Sydney.

 

 

Body of Report:

Councillors and officers have identified the Regional Airport Development Conference as one of interest and value in attending from both a strategic and operational perspective.

 

The focus of the conference provides an opportunity for smaller regional airports to meet with industry experts, learn about new developments  and share experiences in balancing future capacity expansion against potential challenges.

 

Councillors’ roles are defined for insurance purposes (s107) to include:

 

(a) meetings of the local government or its committees that the councillor is entitled or asked to attend; and

(b) meetings for a resident of the local government area; and

(c) conferences, deputations, inspections and meetings at which the councillor’s attendance is permitted by the local government; and

(d) official functions organised for the local government.

Consultation (internal/external):

Councillors

Chief Executive Officer

Director Infrastructure Services

Risk Assessment (Legal, Financial, Political etc.):

The act requires that Councillors’ attendance at conferences be permitted by the local government.  Unauthorised Councillor attendance at conferences could compromise insurance entitlements should circumstances arise that lead to the submission of an insurance claim.

Policy Implications:

Councillor Expense & Provision of Facilities Policy

Financial Resource Implications:

Registration, travel, accommodation & meal costs - estimated at $4,500 per attendee.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(b) To structure Council’s governance functions in a manner so as to allow effective and efficient utilisation of elected members time and resources to the benefit of the constituents which Council serves.

Supporting Documentation:

Nil

Report authorised by:

Julie Reitano, Chief Executive Officer


Maranoa Regional Council

    

General Meeting -  12 December 2012

Officer Report

Meeting: General  12 December 2012

Date: 27 September 2012

Item Number: 10.4

File Number: D12/31034

 

Subject Heading:                     Lighting at Roma on Bungil Gallery

Classification:                                  Open Access  

Name of Applicant:                         Roma on Bungil Gallery Inc.

Location:                                           Roma on Bungil Art Gallery

Author & Officer’s Title:                 Matthew McGoldrick, Director - Corporate Services

 

 

Executive Summary: 

Roma on Bungil Gallery Inc. has written to Council seeking replacement of the lighting system in the Roma on Bungil Gallery.  As funds for this upgrade were not included in the 2012/2013 budget, Council’s consideration is sought in regard to allocating funds for this work.

 

 

Officer’s Recommendation: 

That an investigation of lighting at the Roma on Bingil Gallery be undertaken to determine the costs and benefits of different types of lighting for the gallery and that a report be prepared for Council in order that the expenditure, if any, can be approved for inclusion in a revision of the 2012/13 Budget or the 2013/14 Budget.

 

 

Body of Report:

The Roma on Bungil Gallery Inc. has written to Council seeking replacement of the existing lighting system in the Roma on Bungil Gallery.

 

The group has advised that the current lighting is inadequate and that a different type of lighting (LED) will be cheaper for replacements and have cheaper running costs. A response was written to the group in early September indicating that the cost was not included in Budget.

 

The Gallery committee have obtained advice about the lighting for the gallery and the cost of the lighting. This is included in their correspondence.

 

The issue of lighting, particularly efficiency and cost/benefit has also been raised in regards to the Roma Recreation Centre, Council’s Administration Offices, Street lighting and other facilities. The cost of Council’s energy bills through Ergon in 2011/12 was approximately $2 million.

Consultation (internal/external):

Nil, at this stage.

Risk Assessment (Legal, Financial, Political etc.):

Budget consideration and cost benefit analysis is required.

Policy Implications:

Application of a Policy on lighting could be developed across the Board within Council. The focus of the Policy would need to be on efficiency and cost/benefit.

Financial Resource Implications:

To possibly be included in the Budget.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.4(a) To maintain and present Council’s community facilities in a manner appropriate to the standard expected by users for each respective facility within budgetary constraints whilst considering organisational sustainability.

Supporting Documentation:

1View

Roma Bungil Gallery Inc - Request for New Lighting - Roma Gallery

S12/12611

 

Report authorised by:

Julie Reitano, Chief Executive Officer


Attachment 1

Roma Bungil Gallery Inc - Request for New Lighting - Roma Gallery

 


Attachment 1

Roma Bungil Gallery Inc - Request for New Lighting - Roma Gallery

 


Attachment 1

Roma Bungil Gallery Inc - Request for New Lighting - Roma Gallery

 


Attachment 1

Roma Bungil Gallery Inc - Request for New Lighting - Roma Gallery

 




Attachment 1

Roma Bungil Gallery Inc - Request for New Lighting - Roma Gallery

 








Maranoa Regional Council

    

General Meeting -  12 December 2012

Officer Report

Meeting: General  12 December 2012

Date: 5 December 2012

Item Number: 10.5

File Number: D12/42930

 

Subject Heading:                     Constitutional Recognition  for Local Government

Classification:                                  Open Access  

Name of Applicant:                         No Applicable

Location:                                           Not Applicable

Author & Officer’s Title:                 Kelly Rogers, Coordinator- Executive Services

 

Executive Summary: 

The Australian Local Government Association has sent Council a letter strongly urging all councils to put forward a submission to the inquiry in support of constitutional recognition for local government.  

 

 

Officer’s Recommendation: 

That the letter from Australian Local Government Association(ALGA), dated 22 November, 2012 be received and contents noted;

 

And,

 

That Council put forward a submission to the commission in support of constitutional recognition for local government.

 

 

Body of Report:

The Australian Local Government Association (ALGA) has written to Council requesting all councils put forward a submission in support of constitutional recognition for local government.  A copy of this letter is attached for review.

 

Further advice has been received from ALGA confirming that the closing date for submissions is 15 February 2012.

Consultation (internal/external):

Chief Executive Officer

Risk Assessment (Legal, Financial, Political etc.):

Supporting the case for change is an opportunity to lobby for the inclusion of local government in the constitution and supports the continuation of the Federal Government providing direct funding to councils.

 

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(a) To undertake all governance functions and activities in a professional manner promoting corporate ethics and integrity and informed decision making practices so as foster an operating environment advocating fairness, equity and consistency.

Supporting Documentation:

1View

Update on constitutional recognition

S12/16850

 

Report authorised by:

Julie Reitano, Chief Executive Officer


Attachment 1

Update on constitutional recognition

 



Maranoa Regional Council

    

General Meeting -  12 December 2012

Officer Report

Meeting: General  12 December 2012

Date: 7 December 2012

Item Number: 10.6

File Number: D12/43434

 

Subject Heading:                     Southern Queensland Country Tourism - Partnership Agreement and Business Plan

Classification:                                  Open Access  

Name of Applicant:                         Not Applicable

Location:                                           Not Applicable

Author & Officer’s Title:                 Ryan Gittins, Coordinator - Business Development

 

Executive Summary: 

On the 10 October 2012 Council resolved to retain membership with its current Regional Tourism Office - Southern Queensland Country Tourism (SQCT). Resolution GM.325.12 states that membership be subject to inclusion of a satisfactory “out clause” which would release Council from the agreement for its own reasons, on the first or subsequent anniversaries of the commencement date.

 

The SQCT partnership agreement has been completed, and does include a suitable exit clause. For this reason it is recommended that Council authorises the Chief Executive Officer to sign the partnership agreement and business plan provided by SQCT.

 

 

Officer’s Recommendation: 

That Council:

 

1.   Endorses the SQCT Partnership Agreement and Business Plan.

2.   Authorises the Chief Executive Officer to sign the SQCT Partnership Agreement on their behalf, in accordance with resolution GM.325.12

 

 

Body of Report:

On the 10 October 2012 Council resolved to retain membership with its current Regional Tourism Office - Southern Queensland Country Tourism (SQCT). Resolution GM.325.12 states:

 

           That membership be subject to inclusion of a satisfactory “out clause” which             would release Council from the agreement for its own reasons, on the first or            subsequent anniversaries of the commencement date.

 

The Partnership Agreement provided by SQCT does include a suitable exit clause

 

          Council retains the option to withdraw from the agreement for its own reason,             on the first or subsequent anniversaries of the commencement date, however        no part or whole refund will be given once payment is made.

 

The exit clause provided within the SQCT Partnership Agreement is entirely consistent with resolution GM.325.12. As such it is recommended that Council endorses the Partnership Agreement and authorises the Chief Executive Officer to sign the agreement on Council’s behalf.

Consultation (internal/external):

Julie Reitano, Chief Executive Officer

Edward Sims, Manager – Major Projects, Economic Development & Tourism

 

Mary-Clare Power, Chief Executive Officer – Southern Queensland Country Tourism  

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Per Capita Payment as stated in membership agreement - $15,206 excluding GST (per financial year)

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.2(a) To identify and implement actions that facilitates the development of the regional tourism industry.

Supporting Documentation:

1View

SQCT Partnership Agreement & Business Plan - Maranoa Regional Council

D12/43431

 

Report authorised by:

Edward Sims, Manager - Major Projects, Economic Development & Tourism


Attachment 1

SQCT Partnership Agreement & Business Plan - Maranoa Regional Council

 





 


Maranoa Regional Council

    

General Meeting -  12 December 2012

Officer Report

Meeting: General  12 December 2012

Date: 4 October 2012

Item Number: 11.1

File Number: D12/31747

 

Subject Heading:                     Residential Aged Care Places (Licences)

Classification:                                  Open Access  

Name of Applicant:                         Not Applicable

Location:                                           Not Applicable

Author & Officer’s Title:                 Tony Klein, Director -  Community & Commercial Services

 

Executive Summary: 

Council has resolved to decommission the Maranoa Retirement Village on completion of the Mitchell Multi Purpose Health Service facility.  The matter of the  future use of the twenty aged care places (licences) following decommissioning of the Maranoa Retirement Village is now tabled for Council’s consideration.

 

 

Officer’s Recommendation: 

That Council:

1.   Apply to the Department of Health and Ageing to transfer 20 aged care places currently utilised at the Maranoa Retirement Village (MRV) to Pinaroo Roma Inc., subject to the retention of the places (licences) within the Maranoa Region, to take effect at the time of decommissioning of the MRV and

2.   Subject to the successful application to transfer the 20 aged care places to Pinaroo Roma Inc., do so at no charge to Pinaroo Roma inc.

Body of Report:

Council would be well aware that demand for residential aged care places in the Maranoa remains high.  With Council’s decision to decommission the Maranoa Retirement Village (MRV) and Churches of Christ’s decision to decommission the Injune Mt Hutton facility, demand is expected to remain high into future years.

 

By mid 2013, Pinaroo Roma Inc. will be the only privately run residential aged care facility (50 beds – low care ageing in place) in the Maranoa supporting Westhaven in Roma (46 beds - high care facility) operated by Queensland Health.  At the time of writing, Pinaroo was at capacity with a 35 person waiting list (generally 30 – 50) and Westhaven also at capacity, with one person on the waiting list.

 

With the impending decommissioning of the MRV, the future use of the twenty aged care places (licences) is now tabled for Council’s consideration.

 

Pinaroo Roma Inc. has written to Council requesting consideration of transferring the 20 aged care places (MRV) to their organisation to facilitate a 70-bed facility.  Significant planning has been undertaken by Pinaroo to extend the facility and it is anticipated that ten beds would become operational within a two year period, with the remaining ten beds to become operational within five years.  Capital costs are estimated at $4.4 Million.

 

With the current MRV places being pre-1997 licences, there is flexibility to admit both low and high care clients, which would be advantageous to Pinaroo and the Maranoa’s ageing population.

 

With the Department of Health & Ageing (DoHA) statistical ratios suggesting that the Maranoa region is over-subscribed with residential aged care licences, it is extremely unlikely that Pinaroo or any other potential aged care provider in the region would be allocated further licences in the foreseeable future.

 

Consultation has occurred with the Department of Health and Ageing (DoHA) with regards to the legislative and operational responsibilities of an approved aged care provider in respect to transfer of licences. These include:

·    Residential Care Places can only be transferred to another Approved Provider with approval from DoHA for the purpose that they were originally approved.

·    The transfer of places to another provider in no way guarantees access to future federal capital funding to build or extend a facility.

·    An Exchange of Care Type will only be approved under exceptional circumstances in decommissioning a facility and considered on a case by case basis i.e., if the residents could be safely cared for on an Extended Aged Care at Home (EACH) package, approval of an exchange of care type may be considered by DoHA.

·    DoHA looks more favourably on applications for transfer within a planning region rather than outside the planning region. 

·    Residential Aged Care places that have not been occupied for a 12-month period will be reviewed by DoHA, and they may revoke the allocation if deemed necessary.  DoHA is unlikely to revoke the allocation of the places if unoccupied for a 12-month period if there are clear plans in place to use the allocation i.e, “use them or lose them”

·    Any unoccupied residential aged care places are taken into account as allocated places and will impact on the application of any other facility in the planning region in regards to future Aged Care Approval Rounds for that particular planning region.

 

With an overwhelming national trend of aged care facilities becoming larger to maintain financially sustainable into the future, a transfer of licences (places) to Pinaroo would undoubtedly improve the organisation’s sustainability while developing a significant community asset for the future.

 

Aged care places (licences) can only be transferred to an approved aged care provider such as Pinaroo Roma Inc. 

 

Consultation (internal/external):

Cr Robert Loughnan, Mayor

Councillors

Julie Reitano, CEO

Melissa Wathen, Manager Social Development

Mrs Gwen McDevitt, CEO, Pinaroo Roma Inc.

Peter Janetzki, Janetzki Aged Care Consulting

Tracey Rees, Department of Health and Ageing

Risk Assessment (Legal, Financial, Political etc.):

As determined by Council.

Policy Implications:

Council, as part of the 2012/13 budget, made the policy decision that the MPHS levy would apply across the region.     If Council elected to make application to transfer the licences to Pinaroo, it would be providing a much needed boost to the number of aged care places in a central location.  The geographical spread of places across Mitchell and Roma would facilitate places opening up, close to where people currently live, and providing more options.   This might be of particular interest to residents to the North, East and South of Roma.

 

There would subsequently be little doubt that the broader region has benefited from the project.      Previously the community had just 20 places.     With the decision to fund the MPHS, and with a proposed transfer of licences,  the community would have 20 additional places in Roma + 10 in Mitchell (+ 5 Community Packages in Mitchell) – all at no ongoing cost to Council.

        

Legislative Implications:

The recommendation of this report is in accordance with Section 185(b) of the Local Government (Finance, Plans and Reporting) Regulation 2010 (current subordinate legislation as at 12 December 2012):

Exceptions for valuable non-current asset contracts:

A local government may dispose of a valuable non-current asset other than by tender or auction if the valuable non-current asset is disposed of to a community organisation.

 

The recommendation of this report is in accordance with Sections 16-1 and 16-2 of the Aged Care Act 1997 and Sections 16-1 and 16-2 of the Aged Care Amendment (2008 Measures No.2) Act 2008:

 

A transfer of a place other than provisionally allocated places from one person to another is of no affect unless it is approved by the Secretary of the Department of Health and Ageing.

 

In essence, for a transfer of places to take affect, the provider (Council) must make application to the Department of Health and Ageing.

Financial Resource Implications:

The value of the 20 aged care places owned by Council is quite a subjective matter.  Consultation with DoHA indicate that, as service providers in non-oversubscribed regions can access places at no cost through the annual Aged Care Approval Round (ACAR), the value of the 20 Council owned places (licences) may well be worthless.

 

Janetzki Aged Care Consulting’s opinion on the matter is that under the right circumstances (most likely demand from an oversubscribed region and only with DoHA approval), the places could be valued at $200,000 to $300,000.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.7(b) To undertake the operation of Council’s aged care facility in accordance with appropriate industry standards.

Supporting Documentation:

1View

Pinaroo Roma - Request to transfer aged care places

D12/41056

 

Report authorised by:

Julie Reitano, Chief Executive Officer


Attachment 1

Pinaroo Roma - Request to transfer aged care places

 


Maranoa Regional Council

    

General Meeting -  12 December 2012

Officer Report

Meeting: General  12 December 2012

Date: 1 December 2012

Item Number: 11.2

File Number: D12/42393

 

Subject Heading:                     Regional Placemaking Projects

Classification:                                  Open Access  

Name of Applicant:                         Not Applicable

Location:                                           Not Applicable

Author & Officer’s Title:                 Fiona Vincent, (Acting) Manager- Community Development

 

Executive Summary: 

$500,000 was endorsed in the 2012/13 Council budget for Placemaking projects. The allocation for Roma Placemaking (Mid Street Crossing) is $250 000 and Injune Placemaking (Build outs on Hutton Street) is $150,000.  Council’s approval is sought for the remaining $100,000 to be allocated to projects in Surat, Wallumbilla, Yuleba and Mitchell. 

 

 

Officer’s Recommendation: 

Council approve the proposed Regional Placemaking projects for Mitchell, Yuleba, Wallumbilla and Surat, totalling $99,000.

 

Body of Report:

The Community Development Coordinators, in consultation with their respective communities, selected the following projects to commence the Regional Placemaking Strategy, in accordance with a budget of $100,000.

Mitchell 

Project 1: Installation of Town Entrance Signs – require $3,000 for footings and installation

Project 2: Mitchell Shire Hall – Beautification Project Phase 1: $15,000

 

Yuleba

Project 1:  Paint low water tank at town entrance - $8,000

Project 2:  Landscaping to town entrance and to base of water tower to screen untidiness at base of high water tower - $2,000

 

Wallumbilla

Project 1:  Anzac Memorial Cenotaph, including bench seat and bollards - $15,000

                     

 

Surat

Project 1:       Surat Riverwalk Community Shelter - $55,000

Project 2:       Installation of Interpretative Signage - $1,000

 

 

TOTAL - $99,000

 

 

Consultation (internal/external):

Nicola Gear, Community Development Coordinator – Surat

Julia Marr, Community Development Coordinator – Roma

Toni Omundson, Community Development Coordinator – Yuleba/Wallumbilla

Jane Fenton, Community Development Coordinator - Mitchell

Samantha Thrupp, Manager Customer Service Facilitation

Fiona Vincent, A/Manager, Community Development

Tony Klein, Director Community Services and Commercial

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

As per budgetary allocations in 2012/13 Council budget.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.3(a) To develop community capacity and encourage community engagement so as to address identified needs and opportunities to enhance the quality of life and wellbeing for residents of our region

Supporting Documentation:

Nil

Report authorised by:

Tony Klein, Director -  Community & Commercial Services


Maranoa Regional Council

    

General Meeting -  12 December 2012

Officer Report

Meeting: General  12 December 2012

Date: 3 December 2012

Item Number: 11.3

File Number: D12/42470

 

Subject Heading:                     Future Directions for Childcare in Surat

Classification:                                  Open Access  

Name of Applicant:                         Not Applicable

Location:                                           Not Applicable

Author & Officer’s Title:                 Annette Gallagher, Coordinator - Community Care

 

Executive Summary: 

Officers have undertaken Community Consultation as part of Council’s process to investigate childcare models including long day care in Surat.

This report is a collation of an extensive survey in the Surat community and surrounding towns regarding the need for childcare models including long day care and investigation by staff into and the business viability of child care models.

 

Officers presented to Council on the 30 May 2012 in regards to the existing childcare service delivery model in Surat and highlighted some alternative service delivery models including preliminary financial costings.

 

Council requested that community consultation in the form of meetings and a whole of community survey take place in Surat prior to any decisions being made.

 

Officers presented a number of options to a Council workshop on the 27 November 2012 following the consultative process.

 

 

Officer’s Recommendation: 

That Council endorse the following recommendations in relation to the delivery of childcare in Surat:

1.   At least until further investigation is undertaken, maintain the status quo of the current service delivery model.

2.   Investigate efficiency savings at an operational level of the current service delivery model.

3.   Continue the Kindergarten Program if possible and review efficiency measures.

4.   Investigate a community run childcare model.

5.   Develop a frequently asked questions document for use by Councillors in community engagement activities.

 

 

 

 

Body of Report:

Staff organised a community consultation presentation at the RSL hall (July 9th 2012) where a modified version of the workshop power point was presented to the community. The afternoon session was provided for existing and future parents and was attended by fourteen individuals. The evening session was provided for community members of interest and was attended by four individuals.

 

A whole of community survey was undertaken in September 2012 with both the survey and outcomes attached to this report.

   

Following investigation into childcare, the following three options were presented at the workshop for Council consideration:

 

1.   Remain with current childcare model which includes limited hour’s childcare on a Tuesday, Wednesday and Thursday and a Kindergarten program on a Monday and Friday during school terms. (Limited hours is currently funded until 2015. Council would need to make further considerations, should this funding be discontinued after this date)

2.   Long day Care model which would require an estimated capital outlay of approximately $390,000 to the existing centre including resuming the RSL hall.

3.   Closure of  the centre

 

Additional information for Consideration

1.   Staff are paid in accordance with the Maranoa Regional Council’s Field Employees Agreement 2009 (EBA) and appropriate Awards. The fulltime Childcare Director, a full time employee, accesses through the EBA a fortnightly rostered day. This itself, although a work life balance initiative, creates staffing and at times due to staffing availability, requires kindergarten staff to work through meal breaks. In order to ensure staff have a meal break Council, when available, employs a casual staff member for the minimum time of 3 hours. Under Council’s current EBA arrangements (Children Services Award 2006 – State) wages are 23.2% higher than that which would be paid by a private organisation through a Fair Work Award (Children’s Services Award 2010 – Federal).

2.   In addition, private organisation, through a Fair Work Award, have the capacity to have staff take their meal breaks whilst supervising children; clause 22.1(c).

3.   Recruitment of staff is difficult due to the limited opportunity for regular permanent work hours i.e. to ensure costs are kept to a minimum and sufficient coverage of the variable hours the work offered is of a Casual nature.  Extensive workforce planning has been undertaken with the HR Department to ensure efficiency and legislative requirements are being met on Councils behalf. Typically due to the smaller pool, Council employees Unqualified casual staff and (as per legislative requirements) undertakes the training necessary to assist staff reach a Qualified level.

4.   Survey indicated that parents were not accessing the facility because it was not opened long enough to suit their childcare needs on a Tuesday, Wednesday and Thursday. Under this funding model and licence the maximum hours the centre can operate is 20 hours per week

5.   Parents consider Limited hours as expensive as they  are not eligible to receive any Child Care Benefits

6.   Limited Hours contract is currently from January 2013 until December 30th 2015. The Office of Early Childhood Education and Care have advised that funding for limited hours childcare will cease after This means, although we will still have a valid licence, annual government funding of $34,000 will not be available.

7.   Limited hours does not attract funding to assist with the requirements of children with special needs

8.   Increased expense to comply with the National Quality Framework. This will be demonstrated by increased child to staff ratios, compliance with increase in staffing levels. Compliance with the standards for the National Quality Framework will increase the need for resource at the centre.

 .

Long Day Care

 

9.   Long Day Care will attract significant capital investment from council.

      ($390,000)

10. Survey suggests an average of 12 children/year over the next five years ($57,000)

11. For centre to break even an attendance rate of 18 is required with 21 children being the optimum number of children per day.

12. Staff work under outside EBA

13. Significant larger number of qualified child care assistance will be required

14. Opening hours would be a minimum of nine hours with the requirement for staffing ratios to be maintained at all times. Staffing ratios could frequently change depending on the ages of children being cared for in the centre on a day to day basis. Due to the size of the available workforce Surat has a limited pool of qualified casual staff.

15. Two capital funding applications have been completed for $200,000 each to refurbish and upgrade existing facilities to meet the National Quality Framework. Council were asked to clarify their financial commitment and Officers provided a letter from the CEO confirming that the funding would be a budget consideration.

 

Council conducted a workshop on 27 November 2012 to be briefed on the outcomes of the community consultation. The recommendations of this report reflect the discussions and consensus of the workshop.

Consultation (internal/external):

Community meetings held in Surat

Community Survey regarding future direction of childcare in Surat

Council Workshop 27/11/2012

 

Donald Wells Human Resource Manager

Tony Klein Director of Community Services

Melissa Wathen Manager Social Development

Annette Gallagher Community Care Coordinator

Judith Gwydir Director Maranoa Early Learning

Office of Early Childhood Education and Care

 

 

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Capital amount of $390,000 if long day care model implemented

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.7(f) To undertake a review of all Community Care services with a view to identifying any issues which need to be considered by council as part of their service provision obligations.

Supporting Documentation:

1

Community Survey Results (Enclosure)

D12/32908

2

Graph on Financial Implications 1 (Enclosure)

D12/38395

3

Graph on Financial Implications 2 (Enclosure)

D12/38394

4

Workshop PowerPoint (Enclosure)

D12/42934

5

Attendance Sheets - Community Consultation (Enclosure)

D12/38546

6

Attendance Sheet 5pm session - Community Consultation (Enclosure)

D12/38548

7

Quantative Surveyors Report - Surat Elemental Analysis  (Enclosure)

D12/42662

8

Quantative Surveyors Report - Preliminary Estimate (Enclosure)

D12/42663

 

Report authorised by:

Tony Klein, Director -  Community & Commercial Services  


Maranoa Regional Council

    

General Meeting -  12 December 2012

Officer Report

Meeting: General  12 December 2012

Date: 3 December 2012

Item Number: 12.1

File Number: D12/42455

 

Subject Heading:                     Proposed Amendment to Regulatory Fees and Commercial Charges

Classification:                                  Open Access  

Name of Applicant:                         Not Applicable

Location:                                           Not Applicable

Author & Officer’s Title:                 Graham Tiffany, Manager - Development

 

Executive Summary: 

In the Planning fees & charges, it has been discovered that the charge for the “Contribution in Lieu of Parking Space – Roma Town Planning Scheme, Commercial and Industrial Zones” has been omitted.

 

 

Officer’s Recommendation: 

It is recommended that this charge be inserted under the heading “Miscellaneous”, under Planning & Development in the Register of Regulatory Fees & Commercial Charges for the Maranoa Regional Council for the 2012 – 2013 financial year, and that this charge be set at $13,000 per parking space not provided on the site under development.

 

 

Body of Report:

In the Planning fees & charges, it has been discovered that the charge for the “Contribution in Lieu of Parking Space – Roma Town Planning Scheme, Commercial and Industrial Zones” has been omitted.

Consultation (internal/external):

Nil

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

The omission results in loss of income potential - $13,000 per parking space not provided on a site under development.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.1(a) To instil confidence to Council and other stakeholders in their decision making by developing and implementing financial procedures, processes and methodologies in an environment that promotes integrity and accountability.

Supporting Documentation:

Nil

Report authorised by:

Robert Hayward, Director- Development & Environmental Services


Maranoa Regional Council

    

General Meeting -  12 December 2012

Officer Report

Meeting: General  12 December 2012

Date: 3 December 2012

Item Number: 12.2

File Number: D12/42456

 

Subject Heading:                     Letters Received from Various Ratepayers Regarding the MPHS Charge

Classification:                                  Open Access  

Name of Applicant:                         Various Ratepayers

Location:                                           Various

Author & Officer’s Title:                 Dana Harrison, Coordinator - Rates

 

Executive Summary: 

Council is in receipt of letters from various ratepayers in regard to the Mitchell Multi-Purpose Health Service charge on rates notices.

 

 

Officer’s Recommendation: 

That Council receive and note the letters tabled.

 

 

Body of Report:

The table below lists the additional letters received from residents/ratepayers concerned about the Mitchell MPHS Separate Charge.    These are further to the items tabled at Council’s meeting on 26 October 2012 which included:

 

·    Petition from Jackson Residents

·    Petition from Yuleba Residents

·    Mr Lindon Brown

·    Mr Bill Purcell

 

 

Trim Record No.

Date Received

Author

S12/17080

30/11/2012

Unita M Butler

S12/17066

30/11/2012

Marilyn Crane & Shauna Butler-McMahon

S12/16992

29/11/2012

Lindon Brown (Further letter)

D12/41287

22/11/2012

Gavin Williamson

S12/16523

15/11/2012

Ann Gibbes

S12/16519

16/11/2012

Lindy Ward

S12/16518

16/11/2012

Shane T Mills

D12/39427

14/11/2012

Debbie Knight

 

 

Consultation (internal/external):

Nil

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

$186.00 charge per rate notice issued.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.1(a) To instil confidence to Council and other stakeholders in their decision making by developing and implementing financial procedures, processes and methodologies in an environment that promotes integrity and accountability.

Supporting Documentation:

1View

Unita M Butler - Payment of fee for MPHS on rate notice

S12/17080

2View

Marilyn Crane & Shauna Butler-McMahon - Complaint regarding Levy on Rates Mitchell MPHS

S12/17066

3View

Lindon Brown - Multiple charges for MPHS levy on rate notice complaint

S12/16992

4View

Gavin Williamson - Request for waiver of the MPHS levy

D12/43598

5View

Ann Gibbes - Complaint about the MPHS fee for Roma pensioners - 14/11/2012

S12/16523

6View

Lindy J Ward - Rate Notice - Assessment No 13011697, 13010277 & 13011713 - MPHS charge

S12/16519

7View

Shane T Mills - Rate Notice - Assessment No 12011136 & 13012901 - MPHS charge

S12/16518

8View

Debbie Knight - Payment of fee for MPHS on Rate Notice

D12/39427

9View

Customer Complaint - MPHS Levy - Lindon Brown

D12/37691

10View

MPHS Levy petition - Residents of Jackson - Vince Aldridge

D12/43597

11View

Received Petition - Yuleba & surrounds

D12/34995

 

Report authorised by:

Dale Waldron, Manager- Administration

Matthew McGoldrick, Director- Corporate Services

Julie Reitano, Chief Executive Officer


Attachment 1

Unita M Butler - Payment of fee for MPHS on rate notice

 


Attachment 2

Marilyn Crane & Shauna Butler-McMahon - Complaint regarding Levy on Rates Mitchell MPHS

 


Attachment 3

Lindon Brown - Multiple charges for MPHS levy on rate notice complaint

 


Attachment 4

Gavin Williamson - Request for waiver of the MPHS levy

 


Attachment 5

Ann Gibbes - Complaint about the MPHS fee for Roma pensioners - 14/11/2012

 


Attachment 6

Lindy J Ward - Rate Notice - Assessment No 13011697, 13010277 & 13011713 - MPHS charge

 


Attachment 7

Shane T Mills - Rate Notice - Assessment No 12011136 & 13012901 - MPHS charge

 


Attachment 8

Debbie Knight - Payment of fee for MPHS on Rate Notice

 

From:Knights Smash Repairs[SMTP:knightsr@westnet.com.au]

To:Maranoa Regional Council[EX:/O=ROMA REGIONAL COUNCIL/OU=First Administrative Group/cn=Recipients/cn=council]

Received-Date:20121114

Received-Time:11:37:13 AM

Sent-Date:20121114

Sent-Time:11:24:33 AM

Subject:RESPONSE REQUIRED

 

Letter of complaint

 

I would like to know why i have to pay for the Mitchell Multi Purpose Health Service

 

3 TIMES i think that is very unfair i would be very happy to pay it once as i have to pay

 

it on my home rates & my other house & my business rates i would like it explained

 

and i have heard that a lady in town was told not to worry about it does that mean the

 

lady dosent have to pay it and i do. I also think if i have to pay anythink for the MMPHS

 

I should get a copy of how much money the council is going to recieve from this levy

 

and a copy of how much of the money is being spent on the MMPHS.

 

Regards

 

Debbie Knight

 

RATEPAYER

 


Attachment 9

Customer Complaint - MPHS Levy - Lindon Brown

 



Attachment 10

MPHS Levy petition - Residents of Jackson - Vince Aldridge

 












Attachment 11

Received Petition - Yuleba & surrounds

 



Maranoa Regional Council

    

General Meeting -  12 December 2012

Officer Report

Meeting: General  12 December 2012

Date: 4 December 2012

Item Number: 12.3

File Number: D12/42845

 

Subject Heading:                     Financial Sustainability Report for the period to 30th November  2012

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Alan Marchant, Manager- Finance

 

Executive Summary: 

The Financial Sustainability Report for the period to 30th November  2012 together with a summary of Council’s actual performance at sub program level against Council’s approved budget is presented for Council’s consideration.

 

 

Officer’s Recommendation: 

That the progressive Financial Statements for the period to 30th November 2012 as included in the Financial Sustainability Report  be received subject to audit.

 

 

Body of Report:

At the time of preparing this financial report there were a number of significant matters that impacted upon Council’s reported trading result as at 30th November  2012 and require qualification.

 

Statement of Income and Expenditure

 

INCOME –

 

Rate Revenue for the period to 30th November 2012  reflects Council’s levy charges for the six months period to 31st December 2012. It should be noted that November’s figure also includes discounts provided for early payment of rates that have occurred since the original levy was brought to account.

 

Recurrent Grants and Subsidies  As stated  previously the current balance does  not include advance monies received for Council’s General Purpose (FAGS) grant ($5,369,110) as well as the corresponding Identified Road Component grant amounting to $1,468,588.  These monies will be brought to account in this financial year once the Annual Financial Statements have been finalised and Council’s General Ledger has been rolled over to the current financial year.

 

Interest Income will remain  lower than the original budget forecast  owing to the level of monies available for investment emanating from delays experienced with the administration of reimbursements from the Queensland Reconstruction Authority for flood damage restoration works.

 

Reimbursements item continues to outstrip Council’s original budget forecast  owing to the current level of ‘Private Works’ income being generated.

 

Other income comparative’s performance will need to viewed to take account for monies that Council has already been advanced from the Queensland Reconstruction Authority for flood restoration and that are currently held in Council’s reserve for that purpose ( currently an additional M$18.8).

 

 

EXPENDITURE-

 

Employee Costs to date reflect that there are a number of positions in Council that are vacant and have had that status since 1st July 2012. ( Historically  that figure stood at 13% however a review of the current percentage is currently being undertaken).  Council’s budget has been prepared on the premise of positions being occupied for the full financial year.

 

Depreciation costs to date have been notionally based on a pro-rata rate for five months utilising Council’s asset holdings as at 30th June 2012 . Until assets are able to be capitalised in this financial year (once Council’s General Ledger balances have been rolled forward to 2012-13)  depreciation costs will lag behind Council’s budgeted figures.

 

Capital Revenue

 

Capital grants are primarily dependent upon Council’s eligibility to claim for capital expenditure incurred and are reliant on the status and amount of expenditure expended against eligible capital projects.

 

Balance Sheet

 

Cash and Cash Equivalents  represent amounts currently invested with the Queensland Treasury Corporation (majority). And monies held in Council’s business working account with the National Australia Bank (averaging approximately $500,000).

 

Receivables  consist of several different client groups which are categorised in Council’s receivable system.  Council’s major debt balances revolve around outstanding rates (currently M$8.2) quarry sales and general debtors which include state/federal departments and Qantas (aggregating to M$14.2).  Specific attention is being given to addressing  this area of Council’s business to ensure that the level  of debt that Council is currently carrying is significantly reduced.

 

Work in Progress (WIP) balance as at the 30th November , 2012 is comprised of $23,138,488.34 in respect to project costs from 2011-12 that were not completed as at 30th June 2012 as well as projects costs incurred since 1st July. A significant amount of the carried forward balance from 2011-12 relates to the Roma Airport.

 

Sustainability Ratios

 

In accordance with the Local Government (Finance, Plans and Reporting) Regulation 2010, Council’s current progressive performance against the Department of Local Government’s financial sustainability benchmark ratios have been calculated and are provided for Council.  It should be noted that the calculations have been based on the figures specified in the compiled statements and do not take into consideration all of the narrative comments made in respect to particular items.

 

The ratios are designed to provide an indicative performance of Council against key financial sustainability criteria which are desired to be met to ensure the prudent management of Council’s corporate financial risks.

 

Council’s annual performance in this regard is information incorporated as part of the presentation of Council’s Annual Financial Statements and reported annually in Council’s Annual Report.

Working Capital Ratio 4.76% (Benchmark >1) – Within Benchmark

Operating Surplus Ratio .02% (Benchmark 0-110%) – Within Benchmark

Net Financial Liabilities Ratio -.75% (Benchmark <=60%) – Within Benchmark
Interest Coverage Ratio 0.004% (Benchmark 0-10%) – Within Benchmark

 

ACTUAL PERFORMANCE AT SUB PROGRAM LEVEL AGAINST COUNCIL’S APPROVED BUDGET REPORT

 

As part of the financial monitoring process comments are being sought from all Managers for all significant variations except capital project items which have their own specific time lines.

 

Consultation (internal/external):

Council’s Accounting Staff

Risk Assessment (Legal, Financial, Political etc.):

Council is required to comply with the provisions of the Local Government (Finance, Plans an Reporting) Regulation 2010 – Sections 152 (1)(2) & (3).

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.1(a) To instil confidence to Council and other stakeholders in their decision making by developing and implementing financial procedures, processes and methodologies in an environment that promotes integrity and accountability.

Supporting Documentation:

1View

MONTHLY REPORT INCOME/EXPENDITURE STATEMENT 30th NOVEMBER 2012

D2012/43512

2View

MONTHLY REPORT BALANCE SHEET 30th NOVEMBER 2012

D2012/43517

3View

MONTHLY REPORT - PROGRAM YTD FIGURES - 30th NOVEMBER 2012

D12/43511

 

Report authorised by:

Matthew McGoldrick, Director- Corporate Services


Attachment 1

MONTHLY REPORT INCOME/EXPENDITURE STATEMENT 30th NOVEMBER 2012

 


Attachment 2

MONTHLY REPORT BALANCE SHEET 30th NOVEMBER 2012

 


Attachment 3

MONTHLY REPORT - PROGRAM YTD FIGURES - 30th NOVEMBER 2012

 








Maranoa Regional Council

    

General Meeting -  12 December 2012

Officer Report

Meeting: General  12 December 2012

Date: 5 December 2012

Item Number: 12.4

File Number: D12/42949

 

Subject Heading:                     Santos Terms of Access - Lot 3 on RP58526

Classification:                                  Open Access  

Name of Applicant:                         Santos

Location:                                           Pony Hills District

Author & Officer’s Title:                 Matthew McGoldrick, Director - Corporate Services

 

Executive Summary: 

Santos is seeking approval to carry out works on Lot 3 on RP58256 on the Injune Taroom Road in the Pony Hills district.  This parcel of land is approximately 30 hectares in size and is vacant land.  Santos plans to install pipes, a gas well and gas pipe lines through and cutting across the property.

 

 

Officer’s Recommendation: 

Council agree to Santos installing gas flow line, a gas well and other infrastructure on Lot 3 on RP58256 in accordance with the Terms of Access dated 1 July 2011.

 

 

Body of Report:

Santos is seeking approval to carry out works on Lot 3 on RP58256 on the Injune Taroom Road including installation of gas flow line, a gas well and gas pipe lines through and cutting across the property.

 

Lot 3 on RP58256 is Council owned, vacant land and is surrounded by the Hallett State Forest.  Unconfirmed, local knowledge says that the land may have been previously a Cobb and Co changing area.  Council has no confirmed plans to use the land for any purpose.

 

Santos has provided Council with a draft Terms of Reference and draft Landholder Scope Summary. 

 

The draft Terms of Reference has been attached and includes information on management strategies including dust, fire, weed transfer, water use, disruption to stock, disruption to pasture and farm infrastructure. This Terms of Reference is based on a standard Santos document and in this instance many of the strategies are inapplicable.

 

The draft Landholder Scope Summary includes general conditions for construction being:-

1.   If material and/or water will be sourced from the property a separate agreement will be put in place prior to utilising this material or water source.  This agreement with the landholder is to be coordinated via the Santos Landholder Team who will negotiate the supply and document the arrangement.

2.   Sediment and erosion controls will be in accordance with the project Environmental Management Plan.

3.   Excavations will be maintained in a safe manner to prevent impact on livestock.

4.   It will be ensured that affected gates or fences are restored as practicably as possible to the original condition;

5.   Land will be restored to a standard as practicably as possible to the original condition.

 

It is also recommended that heavy vehicle access is provided to the allotment to allow future, possible use of the land and that this is stipulated as a condition for Santos being given approval to carry out the works.

Consultation (internal/external):

Noel Kerr, Infrastructure Services

Evan McLean, Santos Landholder Advisor Upstream Operations

Risk Assessment (Legal, Financial, Political etc.):

Santos is completing considerable work in the Pony Hills area.

Policy Implications:

Lot 3 on RP58256 is freehold, Council owned land.  Council owns minimal land outside of the town areas and this decision is unlikely to set a precedent.

Financial Resource Implications:

The draft Terms of Reference proposes that Council be offered an initial upfront compensation payment of $9,250.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(b) To actively embrace and apply a process of risk management across all of Council operations in the interests of all stakeholders.

Supporting Documentation:

1View

Santos use of part of Lot 3 RP58256 Injune Taroom Rd Pony Hills

D12/43599

 

Report authorised by:

Julie Reitano, Chief Executive Officer


Attachment 1

Santos use of part of Lot 3 RP58256 Injune Taroom Rd Pony Hills

 


Attachment 1

Santos use of part of Lot 3 RP58256 Injune Taroom Rd Pony Hills

 


Attachment 1

Santos use of part of Lot 3 RP58256 Injune Taroom Rd Pony Hills

 

 


Maranoa Regional Council

    

General Meeting -  12 December 2012

Officer Report

Meeting: General  12 December 2012

Date: 3 December 2012

Item Number: 13.1

File Number: D12/42454

 

Subject Heading:                     Skytrans - Toowoomba Roma Flight Route

Classification:                                  Open Access    

Name of Applicant:                         Not Applicable

Location:                                           Not Applicable

Author & Officer’s Title:                 Barry Omundson, Director - Infrastructure Services

 

Executive Summary: 

Skytrans, a medium sized aeroplane company has requested Council assist in its application to introduce scheduled air services between Toowoomba and Roma, via the provision of a supporting letter.  Council has yet to establish its policy in this regard.

 

 

Officer’s Recommendation: 

That Council:

-     Consider its policy position in terms of supporting the introduction of scheduled air services between Toowoomba and Roma.

-     Advise Skytrans of its decision.

 

Body of Report:

With the unprecedented growth in the mining sector, aircraft services to Roma have increased.  Roma is serviced by Qantaslink flights from Brisbane.  Currently there are no regulated flights from Toowoomba to Roma.  Skytrans, a medium sized aeroplane company has sought to increase its business interests based on the growth of the mining industry and commence flights from Toowoomba to Roma. 

 

Skytrans seeks Council’s support in its application to the relevant authorities to commence flights from Toowoomba to Roma.

Consultation (internal/external):

Skytrans

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Policy position to be established.

Financial Resource Implications:

Unknown at this stage.     Council would need to undertake additional works at the airport to accommodate an additional carrier, but these costs would be progressively recovered through the collection of additional fees & charges.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.2(b) To initiate a progressive review of all commercial operations so as to determine the extent of financial viability and assist the decision making processes of council with a view to maximising council’s return on investment.

Supporting Documentation:

Nil

Report authorised by:

Julie Reitano, Chief Executive Officer


Maranoa Regional Council

    

General Meeting -  12 December 2012

Officer Report

Meeting: General  12 December 2012

Date: 3 December 2012

Item Number: 13.2

File Number: D12/42557

 

Subject Heading:                     State Emergency Service Subsidy Program Submission

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Sarah Kettle, Acting Support Officer - Emergency Management Administration & Infrastructure

 

Executive Summary: 

The State Emergency Service Subsidy Program closed for submissions on COB Friday 7 December. Maranoa Regional Council on behalf of the regions SES units have applied for funding for insulated accommodation units for evacuation centre stock which is currently not housed appropriately to gain the most benefit from the items.

 

 

Officer’s Recommendation: 

That Council endorse officer’s actions to apply for 75% funding from the State Government for the project total of $23,375.00 inc GST. Council’s 25% contribution will be $5,843.75, which can be contained in existing emergency services budget.

 

 

Body of Report:

After the recent dual record floods in the Maranoa region, the SES and Local Disaster Management Group have obtained stocks of bedding and linen that require air and light tight housing to ensure a long lifespan. At present, these products are not stored correctly and are subsequently losing value and life.

 

The officer has put a submission into the State Government through the State Emergency Service Subsidy Program 2013-14 to apply for a 75% contribution towards purchasing insulated sea containers that have been fitted with a rail, side vents and whirly birds. The rail will be utilised for moving sand bags in and out of the containers as a forklift is unable to get to the end.

 

As per the quote attached, the order will consist of a 40 foot insulated container with rail, shelving down one side and whirly birds, for the Roma SES unit and a 20 foot insulated container with the same set up for Mitchell.

 

These two containers will ease some major storage issues that Roma currently has as well as house the 300 beds that were supplied during the February 2012 event for Mitchell. These items are Council property.

Consultation (internal/external):

Barry Omundson, Director Infrastructure

Les Ries, Emergency Management Queensland (SES Rep)

Laurie Sheahan, Roma Container Sales and Hire

Risk Assessment (Legal, Financial, Political etc.):

<provide risk details or state 'Nil'>

Policy Implications:

Nil

Financial Resource Implications:

Amount as stated in report, $5,843.75.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.12(a) To administer funds and provide support to the State Emergency Service so as to enable them to adequately respond to any emergency situation that may arise.

Supporting Documentation:

1View

State Emergency Service Subsidy Program - Quote from Roma Containers

D12/42652

2View

State Emergency Service Subsidy Program 2013-14 Completed Application Form

D12/42650

 

Report authorised by:

Barry Omundson, Director - Infrastructure Services


Attachment 1

State Emergency Service Subsidy Program - Quote from Roma Containers

 



Attachment 2

State Emergency Service Subsidy Program 2013-14 Completed Application Form

 

Text Box: !  2013-14 applications must be lodged electronically before close of business Friday 7 December 2012
Text Box: State Emergency Service Subsidy Program
2013-14 Application Form

Office use only

Date Application

Received

 

Application

Number

 

 

! NOTE:  When completing this application form, applicants must refer to the Funding Guidelines available via the Disaster Management Portal at www.disaster.qld.gov.au/dmportal; or the SES Volunteer Portal at www.emergency.qld.gov.au/SES; or requested via email tomailto: EMQGrants.Subsidies@dcs.qld.gov.au.

 

·   One application per SES Group/Unit, per subsidy sought.  For example:

    (1)    If applying for an accommodation and motor vehicle subsidy, a separate application must be completed for each; and/or

    (2)    If applying for a subsidy for more than one group/unit, a separate application must be completed for each group/unit.

·   The preferred method of completion and submission is electronically in Microsoft Word format via email to EMQGrants.Subsidies@dcs.qld.gov.au; followed by postal or delivery of the signed completed original hardcopy.  Ensure all envelopes are clearly marked as below:

Post To:

Cluster 11.2

Senior Program Officer

SES Non-Recurrent Subsidy Program

Governance and Performance Branch

Emergency Management Queensland

Department of Community Safety

GPO Box 1425

BRISBANE   QLD   4001

or

Deliver To:

Senior Program Officer

SES Non-Recurrent Subsidy Program

Governance and Performance Branch

Emergency Management Queensland

Department of Community Safety

Emergency Services Complex

Cnr Park and Kedron Park Roads     KEDRON

·   If submitting multiple applications, priorities must be given.  Refer Section B – Project Details

·   All answers are to be provided in the spaces provided for all questions.  When answering a question which does not apply, please place “N/A” in the space provided.

·   If you feel that further information is required to ensure that the SES need has been highlighted, please provide these details on a separate sheet appropriately referenced and securely attached to the application form.

·   On receipt of your application, a letter acknowledging that the application has been received will be forwarded and a reference number will be allocated to you.  This reference number should be referred to in any correspondence or if enquiring about your application at any time.

 

For further enquiries please contact the Program Officer on (07) 3635 3120.

 

 

Section A – Applicant Details

 

Name of Local Government:

     MARANOA REGIONAL COUNCIL

ABN:

 99 324 089 164

GST Registered:

 Yes          No

Street Address:

     1 CARTWRIGHT ST ROMA 4455

Postal Address:

     PO BOX 42 MITCHELL 4465

Contact Officer:

     SARAH KETTLE

Position:

SUPPORT OFFICER

Telephone:

     07 4624 0712

Facsimile:

     07 4624 6990

Email Address:

     sarah.kettle@maranoa.qld.gov.au

 

 


Section B – Project Details

 

Indicate the subsidy category for which you are applying:

 

 Accommodation                                                            Motor Vehicle             

 

SES Group/Unit:

     MARANOA REGIONAL SES UNITS

Project Title:

     STORAGE CONTAINERS FOR EVACUATION CENTRE SUPPLIES AND EMERGENCY SAND BAGS

 

Nominate the project priority if submitting multiple applications.  Indicate highest priority application commencing with number one (1).

    

 

Executive Summary:

Summarise the reason for this application or the request for funding in approximately 100 words.

     DUE TO RECENT DISASTERS THAT HAVE MAJORLY AFFECTED THE MARANOA REGION, THE SES UNITS REQUIRE EXTRA STORAGE ACCOMMODATION FOR EVACUATION CENTRE SUPPLIES (INCLUDING BEDDING AND LINEN) AS WELL AS SAND BAGS, TARPS AND OTHER EMERGENCY EQUIPMENT THAT ISN’T USED DAILY.

PRESENTLY THESE ITEMISED ARE LOSING VALUE AND SIGNIFICANT LIFESPAN DUE TO NOT BEING ABLE TO BE STORED IN APPROPRIATE CONTAINERS.

 


Section C – Funding Details

Funding Details

 

Provide details of funding sourced for the projects.  Note:  All figures must represent GST Exclusive

 

Sources of Funding

Accommodation

$

 

Motor Vehicle

$

 

SES Subsidy Program Funding Being Sought

$  17,531.25

 

    

    

Local Government Contribution

ie loans, revenue, contribution etc

    

$    5,843.75

 

    

    

Other State Contributions

please provide details below (1)

    

 

    

    

Other Contributions e.g. vehicle insurance payout

please provide details below (2)

    

    

    

    

Motor Vehicle Trade-in price (if known)

please provide details below (3)

(Trade-in value must be calculated excluding GST)

    

    

    

    

TOTAL COST (excluding GST)

$  23,375.00

 

    

    

Details (1)

    

Details (2)

    

 

Demonstrate the organisation’s commitment and capacity to pay for ongoing operational and maintenance support of the project:

     MARANOA REGIONAL COUNCIL SUPPORT ALL OF THE SES UNITS IN THE REGION BY PROVIDING A BUDGET FOR VEHICLES, EVENTS, TRAINING AND YEARLY FUNCTIONAL RESPONSE. THIS HAS BEEN INCLUDED IN THE BUDGET FOR THE NEXT 2+ YEARS AND WILL CONTINUE TO DO SO. THE MARANOA REGIONAL COUNCIL APPRECIATES THE SERVICES THAT THE SES PROVIDE TO OUR REGION AND WILL PROVIDE ALL HELP TO TRY TO ENSURE THEY CAN CONTINUE TO INTO THE FUTURE.

 

Funding From Other Organisation/Program

 

Aside from other contributions sought/received under the heading Funding Details in the Sources of Funding table above, has any financial support for the project been applied for or received from any other organisation or other DCS Program?

Yes           No

If yes, provide details: (ie amount, name of organisation or DCS program, any conditions that apply to other funding sources, etc)

    

 


Section D – Facility Details

 

General

 

In the following project, please demonstrate the need for the request taking into account its use, current condition, access to other facility and other information to support the funding being sought.  Where the facility will be shared with Local Government, or other non-SES activities, please provide details of the percentage of use.

 

Any attachment/s required to support your request should be referenced and securely attached with this application.

 

Accommodation

 

Attach supporting documentation, this may include; approved building plans, quotes and/or drawings of the proposed building, project timetable including the proposed completion date, copy of the valuation certificate etc.

ATTACHED IS THE QUOTE RECEIVED FROM ROMA CONTAINER SALES AND HIRE AS A GUIDE FOR US TO BASE OUR ORDER AROUND. ALSO ATTACHED IS A SPREADSHEET THAT BREAKS DOWN THE CONFIGURATION OF THE TWO CONTAINERS.

THE COMPLETION DATE SPECIFIED IS 8 WEEKS FROM THE START DATE.

 

Motor Vehicle

 

Include information in regard to the current number of vehicles in the group/unit, and indicate if there is suitable accommodation for the motor vehicle being requested.

 

Where the request is for motor vehicle replacement, please provide the make, model, year of manufacture, and registration number of the old vehicle. 

 

If any insurance payments have been received, these must also be declared.

 

If there is an expected trade-in from the vehicle being replaced, please provide details including the trade-in value, make, model, year of manufacture and registration number of the vehicle being replaced; if known

 

 


Section E – Activity Details

 

Describe the community’s emergency/disaster history, or potential emergency/disaster, (such as road accidents, land base search and rescue, vertical rescue, storm damage operations, etc) as associated with the project, the frequency of occurrence, its severity, including loss of life, population affected and other relevant information demonstrating the area’s sensitivity to natural or general disaster.  Also state the existing level of community support and the function of the unit/group (i.e. primary or secondary/support) in approximately 500 words.

THE MARANOA REGION HAS PREVIOUSLY BEEN AFFECTED BY SIGNIFICANT FLOODING AND SEVERE STORMS. AS RECENTLY AS FEBRUARY THIS YEAR TWO RECORD FLOODS OCCURRED IN MITCHELL AND ROMA CAUSING WIDE SPREAD DAMAGE TO INFRASTRUCTURE, ROADS AND HOUSES AS WELL AS THE UNFORTUNATE LOSS OF A LIFE. FOR THE PAST

 

 

Outline the group or unit’s function, existing level of community support, current and proposed frequency of training/meeting and the number of active members.  What type of training has been planned in the next 6 to 12 months for land base research and rescue, vertical rescue, road accident or other emergency/disaster training relevant to your SES group or unit?

The Maranoa Region’s Units functions include: Flood rescue, LandSearch, Traffic Control, Vertical Rescue, QAS/QPS assist Community Evacuation, Storm Damage, NGO agency support.

MRC only minimum community assistance.

The teams train for a minimum 12 nights for the year, however 24 for Roma Revision and skills upgrades for all functions plus address Training Gap analysis in all above functions.

DM training to address MRC area Training Gap analysis @ all major towns.

 

 

 


Section F – Terms and Conditions

 

 

SES Subsidy Program Terms and Conditions

 

If a funding application is approved, your organisation agrees to the following subsidy terms and conditions:

 

1.      The subsidy will be used for the purpose it was given, and the project will commence within three months of notification of approval of the project.

2.      Where the subsidy will extend over twelve months from the time of approval notification, a written request for an extension will be sought and agreed in writing (refer Funding Guidelines subsection Variations).

3.      Should the Department not receive the Completion Certificate and supporting documentation by 30 June and no variation request is received by the Department by 30 April; I agree that funding for the project will be forfeited.

4.      If an extension is requested and approved; I agree that I will adhere to the latest approved Funding Guidelines at the time of finalising the subsidy.

5.      I agree that the approval for funding will be cancelled and the Department will provide no payment where the actual project was contrary to the one that has been agreed upon under the subsidy program.

6.      The receipt and expenditure of the subsidy will be identified separately within our accounting records so that at all times the subsidy is identifiable and ascertainable.

7.      The project, or any component of the project forming part of the application, will not be started before the Department provides a formal notification of subsidy approval.  If, for any reason, the project is to be started before the notification, an officer from the organisation will contact the Department before the project starts.

8.      It is the responsibility of the organisation to ensure adequate insurance cover for the project, excluding the Comprehensive and Compulsory Third Party (CTP) Insurances for dedicated SES motor vehicle/s. The Department will pay for this expenditure.

9.      The organisation will acknowledge the contribution of the Department (refer Funding Guidelines subsection Funding Acknowledgement).

10.    I agree that all invoices or relevant documentation will be submitted in support of the claim for payment of subsidy (refer Funding Guidelines subsection Payment of Funds).

11.    Any special conditions that are attached to the subsidy will be met.

12.    All relevant records of the subsidy will be kept for a period of seven years, and will be made available for audit at any time.

13.    Goods and Services Tax (refer Funding Guidelines – Application of GST)

·      For a Registered Entity

a.    To comply with GST requirements, I authorise the Department to issue a Recipient Created Tax Invoice (RCTI) in respect of this subsidy.  My organisation will not issue tax invoices in respect of this subsidy.

·      For a Non-Registered Entity

a.    I agree that GST will not be payable on the subsidy and that an invoice excluding GST will be provided to the Department.

·      For Non-Registered Entity and no ABN provided

I declare that the organisation:

a.    is not eligible for an ABN because it does not meet the definition of the ‘enterprise’ for tax purposes; or

b.    has ‘exempt income’ status; or

c.    has had its application for ABN rejected by the Australian Taxation Office.

 


 


Section G – Applicant Declaration

 

 

I have read and agree to the Terms and conditions set out in the Funding Guidelines and agree that by signing this document that I will adhere to these Terms and conditions.  I declare that all information given in this application, including any attachments, is true and correct, and give permission to the Department to contact any persons or organisations in the processing of this application.

 

I authorise the Department of Community Safety to release information in this application (excluding personal details) for non-commercial public information purposes.

 

Signed for and on behalf of the organisation.  Only the Chief Executive Officer, or equivalent, and the Chief Financial Officer of the organisation that is to receive the subsidy, should sign.

 

CHIEF EXECUTIVE OFFICER

 

CHIEF FINANCIAL OFFICER

Name:

    

 

Name:

    

Signature:

 

 

Signature:

 

Date:

 

 

Date:

 

 

Statement of Delegated Authority

I,      <insert name>, <insert position>, have the delegated authority to sign this application on behalf of the Chief Executive Officer.

 

 

APPLICATION CHECKLIST

 

Prior to posting or delivering your application, please ensure you have completed ALL relevant sections of the Application Form and have completed the following checks:

 

¨

Thoroughly read the Funding Guidelines and understand application requirements.

¨

Application is signed by Chief Executive Officer (CEO) or equivalent and Chief Financial Officer;

¨

The Statement of Delegated Authority is complete if the application is not signed by CEO;

¨

Application has been lodged in Microsoft Word format via email to EMQGrants.Subsidies@dcs.qld.gov.au by Friday 7 December 2012;

¨

Original signed hardcopy has been posted to:      

 

Cluster 11.2

Senior Program Officer

SES Non-Recurrent Subsidy Program

Governance and Performance Branch

Emergency Management Queensland

Department of Community Safety

GPO Box 1425

BRISBANE   QLD   4001

 

¨

If supporting documentation is available for; SES Accommodation Subsidy applications, ensure this is included with the application.

¨

If supporting documentation is available for; SES Motor Vehicle Subsidy applications, ensure this is included with the application.

 


Maranoa Regional Council

    

General Meeting -  12 December 2012

Officer Report

Meeting: General  12 December 2012

Date: 6 December 2012

Item Number: 13.3

File Number: D12/43165

 

Subject Heading:                     Request for the Construction of a 1 Kilometre Extension of Corfe Road

Classification:                                  Open Access  

Name of Applicant:                         Mr D Forbes

Location:                                           Corfe Road

Author & Officer’s Title:                 Peter Weallans, Manager -  Infrastructure Planning

 

Executive Summary: 

Council has received a request from Mr D Forbes who has a residence under construction at 414-444 Corfe Road.

 

Mr Forbes advises that there is a 1 kilometre long blacksoil road leading to his entrance which he would like to have gravelled.

 

Mr Forbes advises that he has the necessary equipment to construct the road.

 

 

Officer’s Recommendation: 

That Council:

 

1.   Advise Mr Forbes that it is agreeable in principle to the construction of an extension of Corfe Road to his residence.

 

The works will require an Operational Works Approval as such, the full cost of construction will be borne by himself as the applicant and be a condition of the approval.

 

2.   Council consider adopting a policy in relation to the management of requests from the public for ad hoc extensions to Council’s road network.

 

 

Body of Report:

Council has previously written to Mr Forbes and advised him that the construction of Corfe Road is not funded within the current Capital Works Programme.

 

In the letter, Mr Forbes has been advised that throughout the region there are many roads that are either unformed or blacksoil roads.  Priority is given to the nomination of candidate schemes for inclusion in Council’s Works Programme that relate to the upgrading of existing assets, particularly bitumen roads that are in poor condition and subject to significant traffic volumes.

 

In relation to requests of this nature, it is important to recognise that Council’s road maintenance budget is limited and that generally the allocation of funds is directed to undertake works that will mitigate Council’s risk exposure to litigation.

 

From a ‘whole of life’ cost perspective, once a new road has been built, Council then has the obligation to include it in its road network and maintain it thereafter.  The cost of the ongoing maintenance will eventually exceed the capital cost of construction.

 

From a philosophical point of view, the value of a block of land relates to the utility services that are provided.  The high cost of a block of land in a new subdivision is reflected in the number of services that are provided – e.g. power, water, Telstra, kerb and channel and bitumen.

 

In the case of undeveloped blocks where there is no formed or all weather access, the unimproved capital value (UCV) of the land is reflected in the fact that such services are not available.

 

If Council elects to direct Capital funds to the construction of a road in these circumstances, it is allocating rate payer funding to improve the capital value of the land.  

 

[It is recognised though that the rate payer will also be receiving an improved/ higher level of service on an annual basis.   CEO]

 

In the case of Corfe Road, the cost of supplying the gravel alone is approximately $40,000.

 

As Council will inherit responsibility for the maintenance of this section of road after it has been built, it is important that it not be a financial liability to Council.  The road when built must have appropriate drainage, formation shape and an adequate gravel pavement.

 

The pavement will have to be of sufficient strength in this instance to cater for the vehicle movements associated with Mr Forbes transport business.

 

Generally, councils manage the type of request received from Mr Forbes as an Operational Works Approval if the resident is required to construct the road at his/her cost.

 

The conditions that normally would be placed on the applicant requesting Operational Works Approval are as follows:

 

·    Engineering plans prepared by a Registered Professional Engineer Queensland (RPEQ) must be submitted to Council for approval (similar to a subdivision).

·    The contractor undertaking the works will require the following:

1.   Hold Public Liability Insurance for a minimum value of $10,000,000.

2.   All people working on the job to hold a current card for “30215 QLD – course in General Safety Induction (Construction Industry)” or equivalent.

3.   Hold Workcover insurance as required for the State of Queensland.

4.   Provide a copy of the Work Method Statement that applies to these works.

5.   Provide a copy of a Traffic Management Plan that applies to these works.

 

Consultation (internal/external):

John (Blue) Gwydir – Manager Engineering Services

 

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Council has very limited Capital and Maintenance funding, which if directed to the construction of ad hoc extensions to its road network will result in the reduced availability of funds to be spent on risk related road, bridge, drainage and footpath defects.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.3(c) To develop an asset replacement program for Council’s roads infrastructure assets so as to ensure sufficient funds are available to undertake any asset replacement and renewal when required without creating an unnecessary financial burden on other Council operations and in the interest of long term sustainability.

Supporting Documentation:

Nil

Report authorised by:

Barry Omundson, Director - Infrastructure Services


Maranoa Regional Council

    

General Meeting -  12 December 2012

Officer Report

Meeting: General  12 December 2012

Date: 6 December 2012

Item Number: 13.4

File Number: D12/43268

 

Subject Heading:                     Maranoa Laundry Damaged Goods Claim

Classification:                                  Open Access  

Name of Applicant:                         Michael Wright

Location:                                           28 Quintin St

Author & Officer’s Title:                 Paraic Butler, Graduate Engineer

 

Executive Summary: 

Michael Wright, Owner of Maranoa Laundry, has requested that Council reimburse Maranoa Laundry for damage to linen, allegedly caused by the contamination of water supply on the 18th of August 2012.

 

 

Officer’s Recommendation: 

1.   That Council refuse to reimburse Maranoa Laundry $6,600 for the replacement of damaged linen on the basis of no photographic evidence or receipts for the replacement of damaged goods were not supplied to Council.

2.   If further evidence is supplied, Council review the circumstances at that point.

 

 

Body of Report:

Michael Wright, Owner of Maranoa Laundry, has requested that Council reimburse Maranoa Laundry for damages to linen, allegedly caused by the contamination of water supply on the 18th of August 2012. Council officers within the Utilities department are unsure of where the contaminated water has arisen from as no major water mains work was carried out on this date.

 

During the period 8am until 2pm, Mr Wright has claimed that white linen was damaged due to a discolourment in the water supply. On the day in question Matthew Liston, Coordinator Operations visited Maranoa Laundry for a meeting with Mr Wright. Upon the visit Mr Liston was shown the damaged goods and identified a slight discolourment with the washed linen, however Mr Liston stated the discolourment may be due the fact the wet linen was being compared with dry linen of which the discolourment may be attributable to. Mr Liston also collected a water sample from when the water supply was at its worst. Mr Liston noted the water sample had a low turbidity (measurement of colour of water), however it did have a slight discolourment but was not the ‘mud colour’ which had been described by Mr Wright.

 

Mr Wright stated to Mr Liston that it would cost approximately $20,000 to replace the damaged linen. On the 22/10/12 Mr Liston requested that Mr Wright supply Council with receipts for the replacement of the goods and photographic evidence of the damages. To this date Mr Wright has supplied no evidence of damages and no receipts of replacement cost of the goods. However, Mr Wright supplied an invoice (attached) to Council, requesting that Council reimburse Maranoa Laundry for $6,600. On the invoice there is no breakdown of the figure $6,600, with no evidence the damages to goods cost Mr Wright the figure charged.

Mr Liston also noted there was no water filtration system in place as should be the case as it is a commercial laundry cleaning business, this would prevent any change to the water colour regardless of the water quality. One would assume a commercial laundry would have insurance for damages to clothing of which a filtration system would be required.

It is recommended that Council refuse to pay the invoiced amount of $6,600 on the basis of no photographic evidence or receipts of replacement of damaged goods were supplied to Council. If further information and documents are supplied to Council, it is recommended that Council review the circumstances at that point.

Consultation (internal/external):

Troy Pettiford – Manager Utilities

Matthew Liston – Coordinator Operations

Michael Wright – Owner of Maranoa Laundry

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Invoiced amount - $6,600

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.6(b) To produce a quality potable water supply to industry standards in an efficient and reliable manner.

Supporting Documentation:

1View

Water Quality Complaint - Maranoa Laundry

D12/41337

2View

Maranoa Laundry Pty Ltd - Tax Invoice No 40910 - 27/8/12

S12/12726

 

Report authorised by:

Barry Omundson, Director - Infrastructure Services

Troy Pettiford, Manager - Utilities


Attachment 1

Water Quality Complaint - Maranoa Laundry

 


Attachment 2

Maranoa Laundry Pty Ltd - Tax Invoice No 40910 - 27/8/12

 


Maranoa Regional Council

    

General Meeting -  12 December 2012

Officer Report

Meeting: General  12 December 2012

Date: 7 December 2012

Item Number: 13.5

File Number: D12/43466

 

Subject Heading:                     Asset Management Plans

Classification:                                  Open Access  

Name of Applicant:                         Not Applicable

Location:                                           Not Applicable

Author & Officer’s Title:                 Barry Omundson, Director - Infrastructure Services

 

Executive Summary: 

Council previously reviewed “core” Asset Management Plans for all key infrastructure types at a workshop in May.  These plans have been submitted to the Queensland Government Department of Local Government in accordance with their requirements.  Formal endorsement of the plans is now sought.

 

It is envisaged that with the restructured role of Manager Design & Asset Services and new position of Coordinator – Asset Management (to be recruited) an enhanced focus will occur for this significant area of Council’s operations. 

 

 

Officer’s Recommendation: 

That, Council endorses the Maranoa Regional Council Summary Asset Management Plan (April 2012) and core Asset Management Plans for Transport (March 2012), Building and Community Assets (March 2012), Gas Utilities and Waste Facility Assets (April 2012) and Recreational Assets (April 2012). 

 

 

Body of Report:

Asset Management is a tool to balance Council’s regulatory obligations, stakeholder needs/expectations & Council’s capabilities but recognises that such a balance requires careful consideration of often conflicting demands.

“Core” Asset Management Plans have been submitted to the Queensland Government Department of Local Government for the asset classes of Road Transport, Buildings and Community, Gas Utilities and Waste, Recreational Facilities, Link between Water Services and SAMP and a Summary Asset Management Plan.  On receipt of the plans the Department advised that Maranoa Regional Council was 11th of 73 local government areas to submit the required plans to them.

Key actions required to progress these “core” plans to more robust, second generation plans are detailed in Asset Improvement Plans in each asset class plan and consolidated in Section 7 of the Summary Asset Management Plan. The key actions have been prioritised and proposed timeframes and allocation of responsibility listed.

Several of the actions have been completed or are underway but regrettably, due to staff changes and the workload of the available resources, many are not. 

 

It is envisaged that with the restructured role of Manager Design & Asset Services and new position of Coordinator – Asset Management (to be recruited) an enhanced focus will occur for this significant area of Council’s operations. 

 

Consultation (internal/external):

Barry Omundson – Director Infrastructure

Strategic AM Pty Ltd

Risk Assessment (Legal, Financial, Political etc.):

A culture of effective asset management can provide a platform for assessing and managing the risks inherent in all Council areas.

Policy Implications:

Council’s Asset Management Policy requires the adoption of Asset Management Plans.

 

Financial Resource Implications:

A culture of effective asset management can provide a platform for strong financial management.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.3(c) To develop an asset replacement program for Council’s roads infrastructure assets so as to ensure sufficient funds are available to undertake any asset replacement and renewal when required without creating an unnecessary financial burden on other Council operations and in the interest of long term sustainability.

Supporting Documentation:

Nil

Report authorised by:

Julie Reitano, Chief Executive Officer


Maranoa Regional Council

    

General Meeting -  12 December 2012

Officer Report

Meeting: General  12 December 2012

Date: 7 December 2012

Item Number: 13.6

File Number: D12/43436

 

Subject Heading:                     Grid Application Fee

Classification:                                  Open Access    

Name of Applicant:                         Not Applicable

Location:                                           Not Applicable

Author & Officer’s Title:                 Peter Weallans, Manager -  Infrastructure Planning

 

Executive Summary: 

The purpose of this report is to seek Council approval for the adoption of an interim charge for the licensing of gates and grids.

 

 

Officer’s Recommendation: 

That Council adopt an interim charge of $250 for the licensing of a gate and grid combination or a gate on its own.

 

The renewal fee, after the ten year currency period for the relevant licence expires, be $100.

 

 

 

Body of Report:

Council at this meeting on 28 November 2012 adopted Interim Specifications for Licensed Grids and Gates.

 

One part of the resolution stated that, “any licensed grid/gate approvals granted by Council shall have a 10 year currency period, subject to final review of the policy, after which application will have to be made to Council for renewal.  Gates and Grids need to remain compliant during the period of licensing”.

 

Another part of the resolution stated that, “in preparation for the final policy development, Council requested that additional research be conducted into what might be an appropriate fees and charges structure, including whether there should be two separate fees – an application fee and renewal fee”.

 

Council has currently received several applications for the licensing of grids and gates.

 

Council’s current grid fee in the Budget 2012/2013 schedule of fees and charges is $605 for a lifetime approval.

 

This charge is now redundant with respect to Council’s recent adoption of the ‘Interim Specifications for Licensing Grids and Gates’.

 

The amount of $605 is considered to be too high and a disincentive for property owners to apply for licences.

 

An amount of $250 as an initial application fee and $100 as a renewal fee every ten years is considered to be more appropriate.

Consultation (internal/external):

Julie Reitano – CEO

Barry Omundson – Director 

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.3(a) To undertake any road works maintenance requirements in a planned, responsive and efficient manner for the benefit of all road users.

Supporting Documentation:

Nil

Report authorised by:

Barry Omundson, Director - Infrastructure Services


Maranoa Regional Council

    

General Meeting -  12 December 2012

Officer Report

Meeting: General  12 December 2012

Date: 7 December 2012

Item Number: 13.7

File Number: D12/43444

 

Subject Heading:                     Eulorel Road Access Issues

Classification:                                  Open Access  

Name of Applicant:                         Not Applicable

Location:                                           Eulorel Road

Author & Officer’s Title:                 Peter Weallans, Manager -  Infrastructure Planning

 

Executive Summary: 

A long standing property access issue exists on Eulorel Road off Maranoa Road.

 

It is occurring because one resident is blocking traffic from the AA Company who wish to access Eulorel Road for the transport of stock from their property (refer to attachment).

 

 

Officer’s Recommendation: 

 

That:

 

1.   Council advise the AA Company that it has no objection in principle to the unnamed road reserve, adjacent to  the property described as Lot 1: 7EG6228 being opened up and constructed to provide direct access between Eulorel Road and Maranoa Road.

 

2.   Council enter into an infrastructure agreement with the AA Company where upon the company will fund the upgrade of the new road and in addition pay Council an annual and indexed fee for the full maintenance costs associated with the creation of the new road link as well as that section of Eulorel Road that the company use to link to Maranoa Road.

 

3.   Council advise all involved parties that Eulorel Road is not subject to a road closure and that all physical obstructions are to be removed to permit unimpeded access for road users.

 

 

Body of Report:

The access issue has arisen as a result of two main contributing factors:

 

1). AA vehicles have been accessing Eulorel Road from Maranoa Road by using the constructed road which is not on road reserve but on private property.

 

This has aggravated the property owner who is experiencing dust problems because of the close proximity of the constructed off-alignment road to his residence.

 

As a result, he has now prevented the access of AA Company vehicles through his property.

 

There is an alternative access which is on road reserve is unconstructed but the AA Company has indicated that they wish to pay for it to be constructed.

 

2).  The property owner referenced previously in this report as well as another property owner at the other end of Eulorel Road consider that Eulorel Road is closed even though the AA Company will still require the use of a section of it in order to access Maranoa Road.

 

The two property owners have physical barriers at their respective ends of Eulorel Road that they control.

 

One of the property owners has a letter from Waroo Shire Council advising that Eulorel Road is closed.

 

The mechanisms for closing a road are:

 

(a) Under the Land Act 1994, a road can be closed permanently or temporarily. 

Apart from the specific legal purposes that roads serve, members of the general public have certain rights and expectations in relation to roads.  The public should not be dispossessed of these rights and expectations without good and just reasons.

When a road is closed permanently the land is disposed of either by sale in freehold or leased.

Temporarily closed road allows a road licence to be issued over the road. A road licence provides a right to exclusive occupation of the road (within the conditions of the licence), but the licence may be cancelled at short notice (generally three months) with no compensation.

(b) A Local Government Act 2009, may close a road (permanently or temporarily) to traffic or particular traffic, if there is another road or route reasonably available for use by the traffic.

Also, the local government may close a road to traffic:-

·    During a temporary obstruction to traffic; or

·    If it is in the interests of public safety; or

·    If it is necessary or desirable to close the road for a temporary purpose (including a fair, for example).

·    The local government may do everything necessary to stop traffic using the road after it is closed.

 

 

As the AA Company and the postal service etc use Eulorel Road it is not physically closed.

 

It is not for the property owners at either end of Eulorel Road to determine who has access rights or not.

 

It is considered that Council should remove any confusion over the access status of Eulorel Road and advise all interested parties accordingly that it is not closed.  This may involve reversing a previous decision of the former Waroo Shire Council.

 

In this vein, Council may wish to resolve that Eulorel Road is accessible to road users including the AA Company.

 

Consultation (internal/external):

Julian McEwan – Manager Flood Recovery

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

It is intended that the construction costs would be recoverable through the Infrastructure Agreement.    Council may also wish to consider including in the Infrastructure Agreement an annual contribution from AA Company for the maintenance required on that part of Eulorel Road that they require access to for their business operations.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.3(a) To undertake any road works maintenance requirements in a planned, responsive and efficient manner for the benefit of all road users.

Supporting Documentation:

1View

Eulorel Road Map - InfoCouncil Report 10.12.12

D12/43631

 

Report authorised by:

Barry Omundson, Director - Infrastructure Services


Attachment 1

Eulorel Road Map - InfoCouncil Report 10.12.12

 

 


Maranoa Regional Council

    

General Meeting -  12 December 2012

Officer Report

Meeting: General  12 December 2012

Date: 29 November 2012

Item Number: 15.1

File Number: D12/42128

 

Subject Heading:                     Request for change of condition for a PRELIMINARY APPROVAL FOR MATERIAL CHANGE OF USE – UNDEFINED USE (WORKERS’ CAMP – 848 ROOMING UNITS, SITUATED AT 44564 WARREGO HIGHWAY, ROMA QLD 4455 - LOT 53 ON SP217817.

Classification:                                  Open Access  

Name of Applicant:                         Consolidated Properties Pty Ltd C/- McArthur Planning & Development Pty Ltd                         PO Box 3185, Tarragindi QLD 4121

Location:                                           44564 Warrego Highway, Roma QLD 4455 (Lot 53 on SP217817)

Author & Officer’s Title:                 Danielle Pearn, Coordinator- Planning

 

Executive Summary:  This is a request to change a condition relating to an application that sought a Preliminary Approval to carry out a Material Change of Use – Undefined Use (Workers’ Camp – 848 rooming units): varying the effect of the Local Planning Instrument under section 242 of SPA, on land fronting the Warrego Highway (east of but not fronting Roslyn Drive), Roma Qld 4455 and described as Lot 53 on SP217817. 

 

That application was approved in a Negotiated Decision Notice issued on 15 March 2012.

 

This application is a request to change condition 17 of the preliminary approval for the Workers Camp to extend the use period from 10 years to 15 years from the commencement of the use.

 

The site was issued with a Negotiated Decision Notice to approve a subdivision for the purposes of an industrial estate on 14 October 2008.  The application for a Section 242 Preliminary Approval sought to vary the planning scheme to allow certain uses within the confines of the approved industrial estate.  This included a Workers Camp and Motel.

 

The approved proposal varied the Roma Town Planning Scheme by changing the level of assessment of an ‘Undefined Use – Workers’ Camp’ to Code Assessment in the Urban Area on the abovementioned site.  This allowed the future development in this area to be assessed against the ‘Roma One Estate Workers Camp Code’ rather than the Urban Area Code. The ‘Roma One Estate Workers’ Camp Code’ was provided as part of this development application and contains specific Performance Criteria and Acceptable Solutions for a temporary Workers’ Camp to allow future development to be adequately assessed under the Code Assessable provisions. For clarity, subsequent applications for these uses will not require statutory advertising.

 

Purpose of a section 242 of Sustainable Planning Act 2009 (SPA) approval

The issuing of a preliminary approval under section 242 of SPA will require further applications from the applicant to achieve a development permit.  An approval under section 242 of SPA is an approval of the concept while further applications for a development permit deal with the detail of the development being sought.  As a result the conditions attached to this approval are general in nature, as subsequent conditions cannot be in conflict with conditions under this approval.  Some conditions seek to have further applications respond to specific issues when the application is lodged for a development permit.  As the concept has been advertised, further applications will dealt with as code assessable.

 

The applicant did not appeal the original conditions of this approval and has given no planning reasons to alter the original imposition of condition 17.  Their principle reason for seeking the change of condition stems from their own financing issues.

 

 

Officer’s Recommendation:  Council refuse the application to change condition 17 of the Preliminary Approval for Material Change of Use – Undefined Use (Workers’ Camp – 848 rooming units) and Preliminary Approval varying the effect of the Local Planning Instrument under s.242 of SPA, at 44564 Warrego Highway, Roma QLD 4455.

 

 

Body of Report:

Refer to Attachment 1.

Consultation (internal/external):

Lou Scarpato Futureproof Strategies as part of the LOCAL GOVERNMENT PLANNING ALLIANCE (Planning Consultant) 

 

External consultation has been undertaken as required under SPA.

Risk Assessment (Legal, Financial, Political etc.):

The applicant has appeal rights under SPA against any decision of Council.

Policy Implications:

The application generally accords with the Policy position of the Roma Town Planning Scheme.

Financial Resource Implications:

Any conditions imposed will be at the cost of the applicant.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.1(a) Regulate and control development in a consistent and responsible manner that enhances the lifestyle of our community whilst promoting sustainable development.

Supporting Documentation:

1View

Body of Report

D12/42126

 

Report authorised by:

Robert Hayward, Director- Development & Environmental Services


Attachment 1

Body of Report

 

1.0  Background information

 

The applicant has sought a change to condition 17 of the Workers Camp section of a Decision Notice for a preliminary approval for a workers camp which reads:

 

“17 .Any application for a development permit for a workers camp will be restricted to 10 years from the commencement of the use.”

 

The original application was for a Preliminary Approval for a Material Change of Use – Undefined Use (Workers’ Camp – 848 rooming units) and Motel (82 rooms) and Preliminary Approval varying the effect of the Local Planning Instrument under s.242 of SPA.

 

The proposal sought and was granted approval to vary the Roma Town Planning Scheme by changing the level of assessment of an ‘Undefined Use – Workers’ Camp’ and ‘Motel’ to Code Assessment in the Urban Area for the purpose of future development applications. Future applications over the subject site will be assessed against the ‘Roma One Estate Workers Camp Code’, including specific Performance Criteria and Acceptable Solutions for a Workers’ Camp and Motel.

 

The site was issued with a Negotiated Decision Notice to approve a subdivision for the purposes of an industrial estate on 14 October 2008.  This later application sought to vary the planning scheme to allow certain uses within the confines of the approved industrial estate.

 

The Preliminary Approval for a Material Change of Use for a Workers’ Camp (848 rooming units) and Motel (82 rooms) is over land within the ‘Roma One’ industrial estate. The approved 28 lot industrial subdivision within this estate is yet to be sealed.  The Motel is proposed to be located within approved Lot 1, while the Workers’ Camp is proposed to be located within approved lots 11-13.

 

The total Gross Floor Area of the Workers’ Camp is 14,278 square metres.  The Workers’ Camp is to be developed in three sections over three lots.  Each section includes a pool, dining/kitchen and amenities block, basketball court and car parking and manoeuvring area and can be developed independently of each other section.

 

The issuing of a preliminary approval of this type allows the applicant to lodge applications seeking a development permit for three separate self contained workers camps on each lot.

 

Motor vehicle access to the site will be obtained from the new road within the ‘Roma One’ subdivision, via crossovers to each lot (three crossovers in total).  Each section of the development includes a manoeuvring area in accordance with Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Area”.

 

The following site plan shows the proposed location of the motel and workers camp within the approved industrial estate.

 

Condition 17 would result in any approval for a development permit to be given an approval period of not more than 10 years.  The applicant could choose to lodge three separate development permit applications with three different commencement dates each with a 10 year life.

 

The imposition of the 10 year period is consistent both with Council’s policy position on the siting and design of workers’ camps and with the position stated in the draft Maranoa Planning Scheme.

 

The applicant sites the financial viability of the use would be compromised if limited to 10 years.  This period is consistent with a similar approval granted for another workers camp in the vicinity. 

 


Attachment 1

Body of Report

 

FIGURE 1        WORKERS CAMP PROPOSED PLAN ON LOTS 11, 12 AND 13 OF INDUSTRIAL ESTATE.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FIGURE 2

 

FIGURE 3: Lot 11

FIGURE 4: Lot 13

 

 

FIGURE 5: More detail of lot 11

 

FIGURE 6: Expanded part of lot 11

FIGURE 7: More detail of lot 12

FIGURE 8: More detail of lot 13

FIGURE 9: Expanded detail of lot 13

FIGURE 10: Building concept plans of worker’s camp buildings.

 

FIGURE 11: Elevations of site 11

FIGURE 12: Elevations of site 12

 

FIGURE 13: Elevations of site 13


Attachment 1

Body of Report

 

2.0       Definition of use and assessment status - the premises – locality and zoning

A Workers’ Camp is an "Undefined Use" in the Roma Town Planning Scheme 2006.

 

The site is situated at 44564 Warrego Highway, Roma Qld 4455 and described as Lot 53 on SP217817 (refer Figure 19 - Locality Plan).

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Figure 14 - Locality Plan                                                                                                   Source: WhereIs 2011

 


The site is situated in the Industrial Zone of the Town Area in the Roma Town Planning Scheme (refer Figure 15 - Zoning).

Figure 15 - Zoning                                                               Source: Roma Town Planning Scheme

 

The site is vacant (refer Figure 16 - Aerial Photograph) except for a rural shed. An industrial subdivision, ‘Roma One’, was approved on the site to create 28 industrial lots, and has not yet been titled.  The proposed Workers’ Camp will be located on proposed Lots 11, 12 and 13 of the approved subdivision. 

The site is adjoined by rural residential development to the west, and vacant land containing lake Neverfill to the east.  A storage yard and timber mill adjoins the site to the south (refer Figure 16 - Aerial Photograph)

The site is undulating with any run-off issues to Lake Neverfill to be managed by stormwater conditions on approvals on subsequent applications and clarified in proposed conditions of approval for this application. 

The site ensures visual amenity to the rural residential estate from the worker’s camp is minimised.   The subdivision approval of 28 industrial lots, approved by Council, takes accord of the undulating character of the site and allows for smaller scale industrial uses.

Figure 16 - Aerial Photograph                                                                                                         Source: Google 2010

 

 

 

 

3.0       Assessment

 

 

The request to change this condition is a permissible change and, in accordance with s.367 of the Sustainable Planning Act 2009, would not require the application to be re-advertised or referred again to any concurrence agency.

 

The original application was assessed against both the planning scheme and the Council’s policy position on workers camps.  Council also considered the submissions received which are summarised below. 

 

The condition of 10 years was imposed to satisfy these matters and the financial position of the applicant is not considered sufficient planning grounds to alter the original assessment regime.  As the 10 year period is used in the draft planning scheme any change to this would require the Council to reconsider this policy position.

 

Workers’ camps are designed to relieve the pressure on housing stock within Roma Town.  Between this workers camp and the recently approved FKG camp more than 1800 beds could come onto the market.  Some of the housing shortages experienced after the 2011 and 2012 floods should have been alleviated by flood affected residents moving back to their properties.  In addition, Roma Town has 7 new hotels either approved or lodged for assessment which should diminish the demand for temporary accommodation even further.  This increase in beds, combined with some large subdivision applications, the development of the ULDA land and numerous applications, either approved or in train, for multi-unit accommodation should relieve the pressure for temporary and rental accommodation over the next two years.

 

It should also be noted that the approved industrial ROL for this site has not yet been sealed and has already been granted one extension of time. In addition, not application for a development permit for either the Workers’ Camp or Motel has been lodged with the council.

 

 

Submissions

133 properly made submissions were received by Council during the public notification period of the original application against both the Motel and Workers’ Camp.. 

 


4 not properly made submissions were lodged to Council during the public notification period. 


 

The following planning issues were raised by the submitters in the notification period for the original application.  Each issue and the response used in the assessment of the original application is replicated below:

 

Issue

Response

Reduced visual rural amenity to residential properties to the west due to establishment of buildings and roadways on elevated sites.  A 5 metre buffer and 2 metre fence is not sufficient to offset loss in amenity due to the elevation of the site above residential lots.

A 4.5 metre wide landscaped strip is to be established along the western boundary of Lot 1, which is to contain the proposed Motel.  A 2.0 metre high fence will also be established along this boundary.  The Motel is setback 7 metres from the western boundary, which is consistent with setback requirements for development in the Industrial Zone where adjoining residential uses. 

The proposed landscaping and fencing is considered sufficient to screen the Motel from adjoining residential areas, and will consist of large trees, screening shrubs and groundcovers to maintain the visual amenity of the proposed development and ameliorate any adverse impacts to adjoining residential sites to the west. 

All buildings within the proposed Motel are limited to one storey in height and will not be visible above the proposed landscaping.

It should be noted that this is an industrial estate and development with higher impacts can be located on the site.

Encroachment of industrial uses and lots on residential areas.

The proposed development is not an industrial use.  The development sites are part of a recently approved 28 lot industrial subdivision, ‘Roma One’, which is intended to accommodate future industrial uses in close proximity to existing land in the Industrial Zone land and development. 

 

The Industrial Zone is considered an appropriate location for Worker’s Camps, being removed from the Town Centre and serviced by urban infrastructure.  Such a use requires access to urban infrastructure, while its temporary nature means the industrial estate is not sterilised in the long term.

Development is not an industrial use and should not be located in the industrial zone.  Development may prejudice the siting of future industrial development.

The proposed development is considered to be well located, separated from the Town Centre but in an area that can be serviced by established urban infrastructure.  The development is not in close proximity to existing industrial development, the closest industrial use being a storage yard and timber mill with potential for smoke impact to the south.  The Workers’ Camp is likely to have restricted period of operation as a condition of development if an application for Development Permit is lodged to Council Subsequent to the use ceasing, the Worker’s Camp will be dismantled to facilitate future industrial development in the area.

Conditions of development require that all dwelling units are constructed to ensure that noise levels comply with an average Lmax (10pm-6am) of 50 dB(A) or less to avoid potential conflict with future industrial uses and reverse amenity issues

Smoke, saw dust and noise from the adjoining sawmill will have an adverse effect on residents of the proposed development and may also lead to health issues.

 

NOTE: THIS ISSUE WAS SPECIFICALLY RAISED BY THE DEPARTMENT OF ENVIRONMENT AND RESOURCE MANAGEMENT (DERM) WHO LODGED A PROPERLY MADE SUBMISSION.

The proposed Workers’ Camp is a temporary use.  The Workers’ Camp is likely to have restricted period of operation as a condition of development if an application for Development Permit is lodged to Council. Upon ceasing operation, the Workers’ Camp will be dismantled and rehabilitated to facilitate future industrial development.  Existing rural residential uses are established in proximity to the sawmill and are considered to be at greater risk than the residents of the proposed development.  Extensive landscaping will be established on the sites to ensure adverse noise and amenity impacts are minimised.

A condition has been added to ensure the applicants demonstrate how the residents of the workers camp are protected from the operations of the saw mill.

Conditions of development require that all dwelling units are constructed to ensure that noise levels comply with an average Lmax (10pm-6am) of 50 dB(A) or less to avoid potential conflict with future industrial uses and reverse amenity issues.

Allowing the proposed development to proceed will encourage additional similar development applications.

All development applications for Workers’ Camps and Motels will be assessed on their individual impact and town planning context. Development will only be supported where the applicant can demonstrate that the proposal is consistent with the Roma Town Planning Scheme, or that impacts can be suitably managed so as not to adversely impact on local residents, established development and the wider community.

Recently discussed council policy on workers camps is being drafted into the new scheme which will restrict enclaves of workers camps being established.

It is not appropriate for accommodation units to operate in the town centre, residential zone or rural zone, given the negative amenity impact the proposal would have in the residential zone.

The proposed development is located in the Industrial Zone, which is functionally remote from the Roma Town Centre and at the fringe of the Roma Township. The site is in close proximity to other industrial land in the area. 

While the site adjoins rural residential areas to the west, landscaping and setbacks will be incorporated to ensure the development does not have an adverse impact on the residential amenity by way of noise, odour or light emissions beyond reasonable expectations.

It should be noted that this is an industrial estate and development with higher impacts can be located on the site.

There is not a high demand for Motel accommodation in Roma.

The increased number of transient workers within the Maranoa region has established a demand for short-term accommodation in the area.  This demand is manifest in the increasing number of development applications for Motels and Workers’ Camps lodged to Council. The proposed development provides for a Motel and Workers’ Camp to cater for both tourists and transient workers and is considered to contribute to meeting a demonstrated community need for these types of accommodation.

The commercial consideration of competition between motels cannot be considered in a planning assessment.

Establishment of proposed development will decrease the property value of neighbouring residential properties.

Property value is not considered to be a town planning issue.

Land should be developed for small acreage residential lots instead of industrial lots.

The proposed development is located in the recently approved ‘Roma One’ Industrial subdivision, and is located in the Industrial Zone.  This policy position has been maintained in the draft planning scheme as is consistent with earlier approvals of the council.

The intersection of the new driveway with Roslyn Drive will cause safety and hazard concerns at the intersection.

The existing intersection of Roslyn Drive/Beaumont Drive with the Warrego Highway is to be upgraded prior to the commencement of construction on the site, in accordance with DTMR conditions (refer Appendix 2).  The intersection upgrade will require review and endorsement by DTMR, and will maintain the integrity of the Warrego Highway as a major traffic corridor by ensuring vehicles entering and exiting the subdivision do not have direct access to the Warrego Highway.

Increase in traffic volumes will have an adverse impact on safety and traffic movements in local streets and on the Warrego Highway.

The new intersection to the ‘Roma One’ Industrial subdivision off the Warrego Highway is intended to accommodate increased levels of industrial traffic and will be designed to minimise any adverse impacts by way of safety or hazard to vehicle movements in this area.  Vehicle crossovers to the proposed Motel and Workers’ Camp will be well separated from the new intersection by a minimum distance of approximately 350 metres.  No direct access to the Warrego Highway will be permitted in accordance with DTMR conditions (refer Appendix 2).  Conditions will be imposed limiting the hours of vehicle movement to and from the Workers’ Camp.

The proposed uses will generate limited heavy vehicle traffic, unlike traditional industrial uses.

Adverse impacts to the recreational amenity of watersports and activities at the Lake Neverfill recreation area.

The proposed Workers’ Camp abuts a small section of Lake Neverfill along the eastern boundary.  No vehicle manoeuvring areas or parking areas are located at the eastern boundary, with accommodation units and landscaping predominating along this boundary.  Potential changes by way of noise, light and odour emissions are expected to the adjoining site to the east, with existing established vegetation along the banks of the lake screening the proposed use from the lake and minimising and potential perceived impacts.

It should be noted that this is an industrial estate and development with higher impacts can be located on the site.  A condition has been included to demonstrate how visual and water quality impacts on Lake Neverfill will be minimised.

Significant increase in noise, dust and lighting will reduce the amenity of nearby rural residential properties.

Conditions will require all potential noise, dust and light emissions from the proposed Motel to be contained within the site to minimise potential impact spillage to adjoining properties.  The Motel is setback 7 metres from the western boundary of the site and is screened from adjoining sites by a 4.5 metre wide landscaped strip.

It should be noted that this is an industrial estate and development with higher impacts can be located on the site.

Worker’s Camp is not likely to be visible from the rural residential estate.

Negative impacts on nearby wildlife habitats, particularly at Lake Neverfill.

The proposed Motel and Workers’ Camp are not located in close proximity to areas of high environmental value.  A sunset clause will be applied to the Workers’ Camp, with the use to be ceased and dismantled to make way for future industrial uses.

A condition has been included to demonstrate how visual and water quality impacts on Lake Neverfill will be minimised.

Run-off from elevated Workers Camp hard stand area will worsen flooding during periods of heavy rainfall.

The site is not mapped as being affected by a 1 in 100 year flooding event.  Conditions will require the proposed development to not cause worsening of flooding to adjoining properties.

A condition has been included to demonstrate how visual and water quality impacts on Lake Neverfill will be minimised.

The development has the potential to cause strain to the town’s water and waste services and compromise these services to nearby residents.

The proposed development will be provided with appropriate additional infrastructure to minimise the impact of the existing infrastructure and cater for the number of new residents expected on the site.  This will ensure that the development does not adversely affect the existing infrastructure in Roma.

Development would not bring increased revenue to the local business economy as goods and services may not be bought locally.

It is anticipated that Workers’ Camp residents will, on occasion, utilise recreational and community facilities within the Roma Town Centre.  The proposed Motel will cater for tourists visiting Roma and will support and enhance the local tourism industry through provision of accommodation in proximity to the Roma Town Centre and the use of existing services in the CBD.

Development would curtail further investment in rental and motel accommodation in Roma.

There is currently a high demand for Motel accommodation in Roma, with several recent applications approved by Council.  The proposed Motel contributes to the ongoing demand for backpacker and tourist accommodation, while the proposed Workers’ Camp provides for the temporary accommodation of fly in fly out workers in Roma.

The commercial consideration of competition between motels cannot be considered in a planning assessment.

Development would place a strain on existing local services such as health, transport, entertainment and hospitality services.

Both the proposed Motel and Workers’ Camp provide a number of on-site recreation options for residents’ use, including pools, basketball/tennis courts, barbeque areas and outdoor dining areas.  Additional buses and bus parking bays are incorporated to provide for transportation to and from the site. 

The Workers’ Camp is designed to be self contained to limit the need for residents to have to travel into the Town Centre for services and facilities.

The site is not connected to underground power or water supplies.

The proposed development will be provided with reticulated electricity and water supplies as a condition of development.

 

Other assessment issues

The original application was assessed against the provisions and requirements of the Draft Non-Resident Workforce Accommodation Planning Scheme Policy. The proposed development is considered to be consistent with the preferred location for Workers’ Camps, being the Industry Zone. The development proposes a site cover of less than 40 per cent of the total site area in accordance with the draft policy, though it is less than 16ha.  Increasing the site area would sterilise more industrial land and not improve any impacts to the adjoining properties.

 

Distance to the nearest residence is approximately 200m.

 

It was considered that the more design specific elements or operational conditions, such as fencing, landscaping, laundry facilities, rubbish disposal, emergency services and signage can be conditioned at the Development Permit stage. This includes ensuring visual and water quality impacts to Lake Neverfill are minimised.

 

Subsequent approval for a Development Permit for a Material Change of Use for Workers’ Camp will need to be obtained. 

The Department of Transport and Main Roads was a concurrence agency for the original application and included conditions in their referral agency response dated 22 August 2011.  The Department has supplied a letter, dated 24 Oct 2012, stating they have no objection to the change of condition.

The Department of Local Government and Planning was a concurrence agency for the application and included conditions in their referral agency response dated 12 October 2011.  This Department has now become the Department of State Development, Infrastructure and Planning and has supplied a letter, dated 20 November 2012, stating they have no objection to the change of condition.


Maranoa Regional Council

    

General Meeting -  12 December 2012

Officer Report

Meeting: General  12 December 2012

Date: 30 November 2012

Item Number: 15.2

File Number: D12/42377

 

Subject Heading:                     Development Application for Material Change of Use and ERA 21 – Motor Vehicle Workshop Operation (File: 2012/18251)

Classification:                                  Open Access  

Name of Applicant:                         Traymar (Qld) Pty Ltd

Location:                                           Billy Bob Way, Roma Qld 4455 (part of Lot 12 on SP226952)

Author & Officer’s Title:                 Danielle Pearn, Coordinator- Planning

 

Executive Summary:  Traymar (Qld) Pty Ltd seek approval for a Material Change of Use to establish a Showroom, Industry (Medium Impact Industry) and Caretaker’s Residence on Lot 12 SP226952, situated at Billy Bob Way, Roma. 

 

The “Industry” and “Caretaker’s Residence” components of the application are code assessable uses and are assessed against the applicable codes of the Roma Town Planning Scheme.  A “Showroom” is subject to impact assessment in the Industry Zone and therefore must be assessed against any relevant provisions planning scheme. 

 

Public notification of the application was carried out between 6 November 2012 and 26 November 2012 during which time no submissions were received.

 

The proposed development is consistent with the intent of the Industrial Zone and complies with the Desired Environmental Outcomes (DEOs) and Urban Area Code contained in the Roma Town Planning Scheme 2006.

 

 

 

Officer’s Recommendation:  The application for “Industry”, “Showroom”, Caretaker’s residence” and ERA 21 on Lot 12 SP226952, Billy Bob Way, Roma, be approved subject to the following conditions:

 

Preamble

 

1.         Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development   Guidelines (CMDG).

 

CONDITIONS OF APPROVAL FOR MATERIAL CHANGE OF USE – INDUSTRY, SHOWROOM AND CARETAKER’S RESIDENCE - STAGE 1 & STAGE 2

 

General

 

1.    Complete and maintain the approved development as follows: (i) in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.    Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions

 

3.    Maintain the approved development being a Material Change of Use – ‘Industry’, ‘Showroom’ and ‘Caretaker’s Residence’ in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

WES-211-ROM SD – 100 ISSUE J

Title Sheet

12/03/2012

WES-211-ROM SD – 101 ISSUE L

Ground Site Plan - Stage 1

12/03/2012

WES-211-ROM SD – 102 ISSUE H

Ground Floor Plan

12/03/2012

WES-211-ROM SD – 103 ISSUE G

First Floor Plan

12/03/2012

WES-211-ROM SD – 105 ISSUE D

Ground Site Plan - Stage 2 

12/03/2012

WES-211-ROM SD – 106 ISSUE A

Car Wash Detail

12/03/2012

WES-211-ROM SD – 200 ISSUE A

Elevations

12/03/2012

WES-211-ROM SD – 800 ISSUE A

Perspectives

12/03/2012

SKC-09 Rev A

Erosion and Sediment Control Plan

11/10/2012

2012.214.200 Version 2

West Star Roma Engineering Services Report

09/2012

CMDG D5

Capricorn Municipal Development Guidelines – Stormwater Drainage Design D5 Design Guidelines

03/2012

CMDG D12

Capricorn Municipal Development Guidelines – Sewerage Reticulation D12 Design Guidelines

10/2007

CMDG D11

Capricorn Municipal Development Guidelines – Water Reticulation D11 Design Guidelines

10/2001

 

4.    During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.    Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

 

6.    All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

Stormwater and Drainage

 

7.    Major and minor event stormwater drainage systems are to be provided for the development site in accordance with the Queensland Urban Drainage Manual (QUDM) (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation) and CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

8.    Stormwater must not be allowed to pond on the property being developed during the development process and after the development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

9.    Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

10.  There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after the development has been completed.

 

11.  The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Siteworks

 

12.  All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites. 

 

Erosion Control

 

13.  If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

14.  Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

15.  Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council. 

 

Environmental

 

16.  The developer shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site.

 

Services

 

17.  The development shall be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3), and CMDG – D11 Design Guidelines ‘Water  Reticulation’, at no cost to Council.

 

18.  The development shall be connected to Council’s reticulated sewerage disposal system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3), and CMDG – D12 Design Guidelines ‘Sewerage  Reticulation’, at no cost to Council.

 

19.  The development is to be connected to a reticulated electricity supply service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

20.  If the premises is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

21.  All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the CMDG (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

22.  Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Access, Car parking and Manoeuvring

 

23.  The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

24.  Vehicle access from Billy Bob Way to the development site is to be at the location of the existing crossover identified on the development site plan.  No additional vehicle accesses to the development site shall be established without the prior consent of Council.

 

25.  Vehicles entering and exiting the development site must be able to enter and leave in forward direction.  Reversing out of development site is not permitted.  Vehicle manoeuvres in this regard are to be totally contained within the development site boundaries.

 

26.  All vehicle movements within the site are to be clear of proposed parking areas, buildings and landscape treatments. Vehicle parking bays must not encroach into swept paths for vehicle movements onsite.

 

27.  Vehicle access and manoeuvring areas are to comply with AS/NZS 2890.1:2004 Parking facilities Part 1: Off-street car parking.

 

28.  Service vehicle access and manoeuvring is to be designed in accordance with AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities requirements.

 

29.  Parking bay configurations (width and lengths) to be in accordance with AS/NZS 2890.1:2004 Parking Facilities Part 1: Off-Street Car Parking.

 

30.  Disabled car parking bays shall be designed in accordance with AS/NZS 2890.6:2009 Parking Facilities Part 1: Off-Street Car Parking.

 

31.  No on-street parking is permitted at the frontage of the development site at any time.

 

32.  All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) any relevant Australian Standard that applies to that type of work and (vi) the CMDG and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Signage and Linemarking

 

33.  Signage and line marking is to be provided in accordance with MUTCD requirements and AS/NZS 2890.1:2004 – Parking facilities Part 1: Off-street car parking.

 

34.  Pavement line marking to be provided to delineate vehicle parking bays provided onsite.

 

Landscaping

 

35.  Vegetation is to be established prior to commencement of any approved uses on the site and groundcovers should fully cover vegetated areas within one (1) year of planting.

 

Rubbish Collection

 

36.  Waste containers shall be placed in a screened area, accessible by the vehicles used by Council, its agents and/or others.  At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Advertising Signs

 

37.  Any proposed advertising signage is subject to a further development approval unless compliant with the self-assessable development provisions of the planning scheme. 

 

38.  Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

Avoiding Nuisance

 

39.  During the establishment of the approved development, no nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

40.  There must not be unreasonable or sustained levels of noise or odour and no nuisance caused to adjoining properties during the course of the construction works.

 

41.  Any air conditioning, generator, refrigeration, pump, exhaust, fans, or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

42.  Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

43.  All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

44.  The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds and long grasses.  The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.

 

Wash Bay

 

45.  The proposed vehicle wash bays shall be connected to sewer drainage in accordance with AS3500 (relevant sections). A trade waste approval will be required for this connection with waste generated being passed through a trade waste pit prior to discharge to Council sewer.

 

46.  Developer to install a coalescing plate separator in addition to a triple interceptor in order to effectively remove petroleum oils from contaminated wastewater that will be generated on site through the wash down bay.

 

47.  Water discharges from the activity shall comply with any Environmental Protection Policy (Water) that shall from time to time be proclaimed.

 

48.  The activity must be carried out by such practicable means necessary to prevent or minimise the release of contaminants by rainfall and stormwater runoff.

 

Use

 

49.  The approved Caretaker’s Residence is to be occupied only by persons responsible for the security, maintenance and/or management of the premises.

 

50.  All conditions of approval related to the establishment of the approved development must be fulfilled prior to any approved uses commencing on the site.

 

51.  The developer must notify Council upon completion of the conditions of approval and prior to the commencement of any approved uses on the site.

 

No Cost to Council

 

52.  Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

53.  The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

54.  All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to construction commencing.

 

CONDITIONS OF APPROVAL FOR STAGE 1

 

Landscaping

 

55.  Landscaping is to be established adjacent to the full perimeter of the development site excluding the location of vehicle access, in accordance with approved drawing “Stage 1 Proposal” WES-211-ROM SD 101 Rev L, dated 12/03/2012.  Vegetation is to comprise a mix of trees, shrubs and groundcovers.

 

Access, Car parking and Manoeuvring

 

56.  Provide 46 onsite car parking spaces, including one (1) space for persons with disabilities, in accordance with the approved drawing “Stage 1 Proposal” WES-211-ROM SD-101 Rev L dated 12/03/2012.

 

57.  All car parking spaces, access and manoeuvring areas are to be sealed with an approved impervious surface to the extent identified on the approved plan “Stage 1 Proposal” WES-211-ROM SD-101 Rev L dated 12/03/2012. Surfacing shall consist of either patterned concrete, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.

 

Infrastructure Contributions

 

58.  An infrastructure contribution, in accordance with Council’s adopted Priority infrastructure Plan, of $104,982.50 is payable to the Council. The stated charge is to be paid prior to commencement of construction of Stage 1.

 

CONDITIONS OF APPROVAL FOR STAGE 2

 

Landscaping

 

59.  Landscaping is to be provided adjacent to the perimeter of the site to the extent detailed on approved drawing “Stage 2 Proposal” WES-211-ROM SD-105 Rev D, dated 12/03/2012.  Vegetation is to comprise a mix of trees, shrubs and groundcovers.

 

Access, Car parking and Manoeuvring

 

60.  Provide an additional eight onsite car parking spaces in accordance with the approved drawing “Stage 2 Proposal” WES-211-ROM SD-105 Rev D dated 12/03/2012.

 

61.  All car parking spaces, access and manoeuvring areas are to be sealed with an approved impervious surface to the extent identified on the approved plan “Stage 2 Proposal” WES-211-ROM SD-105 Rev D dated 12/03/2012. Surfacing shall consist of either patterned concrete, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.

 

Infrastructure Contributions

 

62.  An infrastructure contribution, in accordance with Council’s adopted Priority infrastructure Plan, of $11,420.00 is payable to the Council. The stated charge is to be paid prior to commencement of construction of Stage 2.

 

CONDITIONS OF APPROVAL APPLICABLE TO ERA 21 – MOTOR VEHICLE WORKSHOP OPERATION

 

The standard conditions are set out below. Please note, contravention of any standard condition is an offence and may incur prosecution proceedings.  All the conditions printed in bold can attract an infringement notice (on-the-spot fine) if contravened.

 

1.1 General conditions

 

(a)       Environmental harm is not authorised by this Authority except to the extent that the harm is expressly authorised by a condition of this Authority.

 

(b)       The Holder must not change, replace or operate any plant or equipment installed at the Premises if the change, replacement or operation increases, or is likely to substantially increase, the risk of environmental harm.

 

(c)       The Holder must keep a copy of this Authority in a location readily accessible to personnel carrying out this activity.

 

(d)       The Holder must keep all records and documents required to be kept by a condition of this Authority at the premises for a period of not less than 12 months and make the records and documents available for examination by an Authorised Person immediately upon request.

 

(e)       The Holder must at all times install plant and equipment necessary to comply with the conditions of this Authority.

 

(f)        The Holder must at all times maintain plant and equipment in proper working order.

 

1.2 Air

 

(a)       A noxious or offensive odour must not be emitted beyond the boundaries of    the Premises.

 

(b)       No particulate matter or visible contaminant, including dust, smoke, fumes      and aerosols likely to cause environmental harm is to emanate beyond the boundaries of the Premises.

 

(c)       Light sources at the Premises must be positioned and shielded to prevent      light spillage outside the boundaries of the Premises.

 

1.3 Water

 

(a)       Contaminants or contaminated water must not be directly or indirectly            released from the Premises or to the ground or groundwater at the          Premises except for:

 

            (i)         Uncontaminated Overland Stormwater flow;

            (ii)        Uncontaminated Stormwater to the stormwater system; or

            (iii)       Contaminants released to sewer under and in accordance with a                                  trade waste permit granted by the local government under the                                       Sewerage     and Water Supply Act 1949.

           

(b)       Releases to water must not cause any visible oil slick or other visible   evidence of oil or grease, nor contain visible, grease, scum, litter or    floating oil.

 

(c)        The Holder must ensure that:

 

            (i)         maintenance and cleaning of equipment (including vehicles and                                   plant) is carried out in an area where contaminants cannot be                                        released into stormwater drainage, a roadside gutter, a water or                                    onto unsealed ground.

            (ii)        any spillage of contaminants is cleaned up immediately by a                                           method other than hosing, sweeping or otherwise releasing the                                    contaminants into stormwater drainage, a roadside gutter or a                                       water.

            (iii)       incident rainfall and overland flow of stormwater does not contact                                             contaminants (for example, areas with contaminants should be roofed                                     or be protected by diversion drains).

 

1.4 Noise

 

If a complaint (other than a frivolous or vexatious complaint) is made to the Administering Authority about noise from the Premises, the emission of noise from the Premises must not exceed the levels specified in Table 1.

 

Table 1

 

Noise limits at a Noise Sensitive Place

Period           

Noise level measured as the Adjusted Maximum Sound Pressure Level

  7 am to   6 pm        

Background Noise Level plus 5dB(A)

  6 pm to 10 pm

Background Noise Level plus 5dB(A)

10 pm to   7 am

Background Noise Level plus 3dB(A)

Noise limits at a Commercial Place

Period           

 

Noise level measured as the Adjusted Maximum Sound Pressure Level

  7 am to   6 pm        

Background Noise Level plus 10dB(A)

  6 pm to 10 pm        

Background Noise Level plus 10dB(A)

10 pm to   7 am        

Background Noise Level plus 8dB(A)

 

1.5 Waste

 

(a)       Nothing is to be burned at the Premises and nothing is to be removed             from the Premises and burnt elsewhere.

 

(b)       Where regulated waste is removed from the Premises, records must be          kept of the following:

            (i)         the date, quantity and type of waste removed;

            (ii)        the name of the waste transporter and/or disposal operator that                                    removed the waste; and

            (iii)       the intended treatment/disposal destination of the waste.

 

(c)       A contaminant (including a waste) must not:

            (i)         be buried at the Premises; or

            (ii)        be in contact with soil at the Premises; or

(iii)       directly or indirectly seep or penetrate into the soil or                                             groundwater at the Premises.

 

1.6 Release monitoring and registers

 

(a)       A complaints register must be kept at the Premises and all complaints             received about the Activity must be recorded in the register with the          following details:

 

(i)         time, date and nature of complaint;

(ii)        type of communication (telephone, letter, personal, etc);

(iii)       name, contact address and contact phone number of the                                     complainant (if the complainant does not wish to be identified                            then ‘not identified’ is to be recorded);

(iv)      response and investigation undertaken in response to the                                   complaint;

(v)       name of the person responsible for investigating the complaint;                        and

(vi)      action taken as a result of the complaint and the investigation                            and the signature of or under the authorisation of the Holder.

 

(b)       An incidents register must be kept at the Premises and it must record any incidents including but not limited to:

 

            (i)         any fire at the premises;

            (ii)        any release not in accordance with this Authority.

 

1.7 Definitions

 

Activity” means the environmentally relevant activity described in the Environmental Protection Regulation 1998 as:

 

ERA 21 Motor vehicle workshop operation - operating a workshop on a commercial basis or in the course of carrying on a commercial enterprise involving maintaining mechanical components, engine cooling radiators or body panels; spray-painting body panels; and detailing or washing relating to motor vehicles.”

 

Adjusted Maximum Sound Pressure Level” means the average maximum A-weighted sound pressure level, adjusted for noise character and measured over a time period of not less than 15 minutes, using fast response.

 

Administering Authority” means the Maranoa Regional Council.

 

Authorised person” means an authorised person authorised under the Environmental Protection Act 1994.

 

Authority” means this environmental authority or development approval as the case may be.

 

Background Noise Level” means the LA90,T being the A-weighted sound pressure level exceeded for 90 percent of the time period not less than 15 minutes using fast response.

 

Commercial Place” means a place that is used as an office or for business or commercial purposes.

 

Holder” means the operator of the activity and includes the Executive Officers, actual and apparent agents, employees and contractors of the Holder.

 

Noise Sensitive Place” means any of the following places—

 

(a)       a dwelling;

(b)       a library, childcare centre, kindergarten, school, college, university or other     educational institution;

(c)        a hospital, surgery or other medical institution;

(d)       a protected area, or an area identified under a conservation plan as a critical             habitat or an area of major interest, under the Nature Conservation Act 1992;

(e)       a marine park under the Marine Parks Act 1982;

(f)         a park or garden that is open to the public (whether or not on payment of         money) for use other than for sport or organized entertainment.

 

Premises” means Lot 12 on SP 226952, Billy Bob Way, Roma.

 

Uncontaminated Overland Stormwater Flow” and “Uncontaminated Stormwater” refer to stormwater that does not contain contaminants.

 

Note: Refer to Attachment 2 - Department of Transport and Main Roads Conditions of Approval

Body of Report:

Refer to Attachment 1.

Consultation (internal/external):

·    Department of Transport and Main Roads (Concurrence Agency)

·    MRC Engineering Services (Internal)

·    MRC Environmental Services (Internal)

·    Public notification was carried out in accordance with the requirements of SPA.

Risk Assessment (Legal, Financial, Political etc.):

The applicant has appeal rights under SPA against any decision of Council.

Policy Implications:

The application generally accords with the policy position of the Roma Town Planning Scheme.

Financial Resource Implications:

Any conditions imposed will be at the cost of the developer.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.1(a) Regulate and control development in a consistent and responsible manner that enhances the lifestyle of our community whilst promoting sustainable development.

Supporting Documentation:

1View

Body of Report

D12/42534

2View

DTMR Concurrence Agency Conditions of Approval

D12/42449

3View

Development Plans

D12/42540

4View

Adopted Infrastructure Charges Notice

D12/42620

 

Report authorised by:

Robert Hayward, Director- Development & Environmental Services


Attachment 1

Body of Report

 

Traymar (Qld) Pty Ltd seek approval for a Material Change of Use and Environmentally Relevant Activity to establish a motor vehicle workshop, showroom and caretaker’s residence on part of Lot 12 on SP226952, situated at Billy Bob Way, Roma. 

 

The development is intended to accommodate Crampton Automotive’s West Star Holden service centre and dealership, however additional automotive franchises may be represented on the premises in the future. 

 

The development site is located in the Industrial Zone and situated within Warrego Equities Estate, adjacent to the Roma Saleyards.   The site comprises an area of 19,050m2 and fronts Warrego Highway to the north, Billy Bob Way to the east and Derrick Drive to the south.  Adjoining the site to the west is a vacant industrial allotment.  Existing occupants of the surrounding properties within the estate include FKG, Ezyquip Hire, Black Truck Sales, Caltex and Enerflex.

 

Proposed

 Lot 1

 

Proposed

 Lot 2

 

Development site

 

Figure 1 – Site Locality

 

A development permit is currently in effect over the site to subdivide it into two allotments.  The development is proposed to be contained within the eastern allotment comprising an area of 7,486m2

 

It is proposed the development will be undertaken in two stages and will occupy approximately 4,881m2 of the proposed allotment on completion of Stage 2.

 

Stage 1

Total GFA – 1,180m2

46 onsite car parking spaces

 

Medium Impact Industry – 957m2

Drive through vehicle workshop including:

·    11 Vehicle service bays

·    Lockable spare parts and tool storage area

·    Mezzanine storage room

·    Amenities

·    Lunch room

·    Training room

 

Showroom – 182m2

·    Sales office for sales customer consultation, service reception and spare parts counter and associated amenities.

·    Covered outdoor sales display areas

 

Caretaker’s residence – 41m2

 

Stage 2

Total GFA – 1,364m2 (additional 184m2)

Eight additional on site car parking spaces

 

Stage 2 involves the extension of the southern perimeter of the vehicle workshop to accommodate four additional vehicle service bays. 

 

Definition of Use and Assessment Status:

 

The Roma Town Planning Scheme 2006 defines the proposed uses as:

 

"Industry" means any premises used for any of the following operations:

(i)        (a)        any manufacturing process whether or not such process results in the production of a finished article; or

(b)       the breaking up or dismantling of any goods or any goods or any articles for trade, sale or gain, as ancillary to any business; or

(c)        repairing and servicing of articles including vehicles, machinery, buildings or other structures, laundering of articles but not including on-site work on buildings or other structures; or

(d)       any operation connected with the installation of equipment and services and the extermination of pests but not including on site work on buildings or other structures or land; or

(e)       treating waste material; or

(f)         the storage or sale of any solid, liquid or gaseous fuel where such storage is not for a purpose separately defined herein; or

(g)       any process of testing and analysis; and

(ii)        when conducted on the same land as any of the above operations-

(a)       the storage of goods used in connection with or resulting from any of the above operations; or

(b)       the provision of amenities for persons engaged in such operations; or

(c)        the sale of goods, resulting from such operations; or

(d)       any work of administration or accounting in connection with such operations.

 

The term does not include extractive industry or other use defined separately in this section:

 

Low Impact Industry” - means any industrial activity which is not classified as an environmentally relevant activity by the Environmental Protection Act 1994 or which is a level 1 or 2 ERA and is devolved to Council, and which in the opinion of Council is unlikely to:

(i)         cause any interference with the amenity of adjoining areas as a result of traffic generation, hours of operation, appearance, the emission of noise, vibration, light, odours, fumes, steam, soot, ash, dust, waste products, electrical interference or otherwise;

(ii)        impose a load on any public utility greater than that which is required for the normal development of the locality in which the industry is carried on; and

(iii)       result in impacts beyond the boundaries of the site due to the materials or processes involved or the products or wastes produced.

 

The term includes:

(a)     the ancillary storage of flammable or combustible liquids in accordance with the Dangerous Goods Safety Management Regulation 2001, Part 4 Flammable and Combustible Liquids, but not in quantities that would require licensing under that regulation; and

(b)     activities commonly referred to as service trades or service industry.

 

Medium Impact Industry” - means any industrial activity not being a Low Impact Industry or High Impact Industry as defined herein [the planning scheme].

 

High Impact Industry” - means any activity which is classified by the Environmental Protection Act 1994 as a level 1 environmentally relevant activity that has not been devolved to local government, or any activity which is not classified as level 1 environmentally relevant activity but which:

(a)     are likely to result in material environmental harm (as defined in the Environmental Protection Act 1994), due to the materials or processes involved or the products or wastes produced;

(b)     are likely to generate noise greater than Labg.T +5db(A) at any boundary of the site; or

(c)     require a licence under the Dangerous Goods Safety Management Regulation 2001, Part 4 Flammable and Combustible Liquids, and are within 200m of land Area Urban or Rural Residential.

 

The term includes activities commonly referred to as noxious, hazardous, or offensive industries and salvage yards.

 

"Showroom" means any premises used for the display and/or sale of large and/or bulky items such as agricultural equipment, boats, caravans, electrical goods, furniture, hardware, motor vehicles or the like.  The term includes any area used for the ancillary use of selling of spare parts and the carrying out of repairs, servicing and detailing.  The term does not include shop as herein defined [the planning scheme].

 

"Caretaker's Residence" means a dwelling unit used or intended for use by the proprietor, manager or caretaker of premises used or intended for use for business, commercial, industrial, sporting, recreation, or accommodation purposes on the same site.  The term includes the use of the caretaker’s premises by the family of the proprietor, manager or caretaker.

 

The proposed uses for “Industry” and “Caretaker’s Residence” are subject to code assessment in the Industry Zone.  A “Showroom” is subject to impact assessment in all zones of the Urban Area.  Due to the requirement for impact assessment, the development application was required to undergo public notification.  Public Notification was carried out from 6 November 2012 to 26 November 2012.  No submissions were received during this period.

 

Assessment against the Planning Scheme:

 

The Desired Environmental Outcomes (DEOs) are based on ecological sustainability

established by Sustainable Planning Act 2009, and are the basis for the measures of

the planning scheme. The DEOs are examined below:

 

(a) Environment

 

a)   The areas of high scenic amenity, remnant vegetation, wetlands, fauna habitats and wildlife corridors and regionally significant open space in the town are protected.

 

The proposed development is located within an industrial area and will not result in the removal of any significant vegetation or impact on environmentally significant areas, including wetlands, habitats, corridors and open spaces. 

 

b)   Places, areas or sites identified as being susceptible to land degradation, including contamination, erosion, salinity and landslip, are protected and further degradation is minimised.

 

The subject site is not identified as being susceptible to land degradation and therefore will not be adversely impacted by contamination, erosion, salinity or landslip. 

 

c)   Ecological sustainability is achieved by maintaining and improving biodiversity, water and air quality.

 

The proposed development is located within an established urban area and will not adversely impact on biodiversity, water or air quality.

 

d)   Places of historical and indigenous cultural heritage and social significance are protected, maintained and enhanced.

 

The development site is located in an established industrial area and is situated an appropriate distance from places of historical, cultural or social significance

 


 

(b) Economic

 

a)   Business and commercial development shall be located within the Commercial Zone to promote and strengthen the existing central Business District.

 

The proposed development involves the establishment of a vehicle sales and service centre in an industrial area.  The development does incorporate a commercial component, however it is associated with an industrial use and requires a considerable amount of storage area due to the scale of the items on display for sale.  The development is considered an appropriate use of the site as it compatible with the intent of the area and surrounding land uses.  A development of this scale and nature would occupy a significant area of land in the Commercial Zone, which would be better utilised for more intensive, higher density purposes that would strengthen the CBD as the principal business centre.

 

b)   The Central Business District (CBD) or inner core of the commercial Zone is intended to contain the more intensive commercial uses.  Entertainment facilities and tourist accommodation will also be favoured within and adjacent to the CBD to provide a central focus of activity and promote vitality after office hours.

 

The proposed development is appropriately located on a large industrial allotment and will not compromise the ability of the CBD to contain intensive commercial uses.

 

c)   Beautification and improved parking facilities will enhance the efficiency, attractions and vitality of the Town CBD.

 

The proposed development is not located in the Roma Town CBD, however it incorporates adequate onsite car parking for the proposed use and site landscaping, which will enhance the amenity of the premises and surrounding streetscape.

 

d)   Tourism will be promoted with significant economic and social benefits to the town as a regional centre with close association with the oil and gas industry and the proximity of the Carnarvon National Park.

 

The development is not related to the tourism industry, however it will increase the range of goods and services available within the town, which may assist in increasing the number of visitors to the area and lead to economic benefits to the town.

 

e)   Industry, business and employment opportunities are improved and appropriately located to service the community and region, and encourage economic activity within the local area.

 

The proposed development is appropriately located within an industrial estate as it is consistent with the intent of the Industry Zone and surrounding land uses.  The development will support industry, business and employment opportunities in the local area. 

 

(c)  Community Well-Being & Lifestyle

 

a)   Convenient access to roads and services is achieved through well located land uses and the efficient use and timely provision of infrastructure such as water, sewerage and roads walkways and cycling facilities.

 

The development site has convenient access to roads, services and appropriate infrastructure to facilitate the proposed development. 

 

b)   Infrastructure networks such as road and rail, water cycle and electricity infrastructure are protected from encroachment by sensitive land uses which may adversely affect or limit the normal operation of that infrastructure.

 

The proposed development is not located in proximity to rail, water, cycle and electricity infrastructure networks.  The development obtains access from Billy Bob Way which functions as an industrial collector road.  The Department of Transport and Main Roads as a concurrence agency, has assessed the development proposal and imposed conditions to minimise adverse impacts on road infrastructure. 

 

c)    Rural residential and urban residential development occurs in distinct localities that provide a sense of community, amenity, services, and a safe, affordable living environment, whilst maintaining the rural amenity of the Town Area.

 

The proposal does not involve rural residential or urban residential development.  The development does include a single caretaker’s residence that is ancillary to the business activities proposed on the site.  The purpose of the residence is to provide a convenient housing option for the proprietor, manager or caretaker of the premises.

 

d)   The adverse effects from natural and other hazards, including bushfires are minimised.

 

The development site is located within the town area and is not identified as being susceptible to bushfire or other hazards.

 

e)   The range of housing types, services and facilities meets the needs of the community and other uses.

 

The development will provide a convenient housing option for a resident manager, proprietor or caretaker of the business. 

 

f)     Community well being is not compromised by inappropriate development that impacts upon noise levels, traffic volume, lighting levels, local amenity.

 

The development site is located in an industrial area to the east of the town CBD.  The proposed development is situated distant from residential and sensitive land uses and will not compromise community well being through the generation of noise, traffic volume or lighting levels.

 

The Overall Outcomes and relevant Performance Criteria of the Urban Area Code are examined below:

 

(a) Roma is a focus for a range of business, industrial, tourist, community and recreational activity in the local government area;

 

The establishment of a vehicle sales and service centre will contribute to furthered growth of Roma as a focus area for industry and business within the region.

 

(b) Business and commercial development is located primarily in the CBD to provide central and accessible services to the local government area;

 

The proposed development is for a large scale showroom and vehicle workshop located in an industrial estate east of Roma Town CBD.  The location of the site is appropriate for the use and will allow more intensive, smaller scale commercial uses to be consolidated in the Commercial Zone and strengthen the CBD as the principal business centre.

 

(c)  The residential and heritage character and amenity of the Urban Area is retained;

 

The design and scale of the proposed development is appropriate for the Industrial Zone and will integrate with the existing industrial land uses in the locality.  The development will incorporate site landscaping to contribute to the appearance of the premises and amenity of the streetscape.

 

(d) Safe and convenient access for pedestrians and cyclists is maintained and enhanced;

 

The proposed development will not adversely impact on the safety and convenience of cyclist and pedestrian movements in proximity to the site.

 

(e) Residential (including Rural Residential) development occurs where there is no adverse impact on Good Quality Agricultural Land;

 

The proposal is not for residential development and will not adversely impact on GQAL.

 

(f)   Residential development is buffered from the existing and proposed road and rail corridors to minimise any detrimental impact;

 

The proposal is not for residential development and will not be detrimentally impacted upon by road and rail corridors.

 

(g) Residential development accommodates a range of housing types and allotment sizes, and provides a safe and pleasant living environment, with adequate access to community services and is located in the residential preferred areas shown on the Urban Area Maps in the appendices;

 

The proposal is not for residential development.

 

(h) The expansion of residential development occurs in areas where it is most cost effective to supply physical infrastructure, such as water, sewerage, roads and electricity;

 

The proposed development is for industry, a showroom and caretaker’s residence in the Industrial Zone.  The proposal is not for residential development and will not impact on the efficient and equitable access to social infrastructure in residential areas.

 

(i)   Efficient and equitable access to social infrastructure, such as schools, neighbourhood shopping, community services, public transport services, and parks are provided in residential areas;

 

The proposed development is not situated in a residential area, however it will be provided with infrastructure and services appropriate for the use.

 

(j)   Industrial development is located in the Industrial Zone of the town (see maps in appendices);

 

The proposed development involves the establishment of an industrial workshop and associated vehicle sales showroom and caretaker’s residence in the Industrial Zone.  The development is consistent with existing industrial uses in the locality.

 

(k)  Impacts of industrial uses are required to be within acceptable limits and uses are undertaken in sustainable manner consistent with the amenity and character of the area concerned;

 

The development proposal is appropriately located on an industrial site.  The site is surrounded by industrial zoned land and sufficiently distanced from sensitive land uses so as to mitigate any impacts arising from the use.

 

(l)   Small scale business, community and emergency services are provided for the needs of the local community;

 

The development will offer goods and services to the local community.

 

(m)            All Areas other than the Commercial Zone are protected from shopping centre and other forms of commercial development.

 

The development involves interrelated vehicle sales and service activities that are consistent with the intent of the Industrial Zone within which the site is located. 

 


 

Performance Criteria of the Urban Area:

 

Performance Criteria

Assessment responses

A.  A. For all the Town Zone

1. Infrastructure

PC 1 Electricity

Premises are provided with a supply of electricity adequate for the activity.

The proposed development is located within an established industrial estate with access to electrical infrastructure.

PC 2 Water Supply

Premises are provided with an adequate volume and supply of water for the activity.

The proposed development is located within an established industrial estate with access to a reticulated water supply.

PC 3 Effluent Disposal

To ensure that public health and environmental values are preserved, all premises provide for the treatment and disposal of effluent and other waste water.

The proposed development is located within an established industrial estate with access to reticulated sewerage.

PC 4 Stormwater/Inter-Allotment Drainage

Stormwater is collected and discharged so as to:

(a) protect the stability of buildings or the use adjacent land;

(b) prevent the waterlogging of nearby land; and

(c) protect and maintain environmental values.

Appropriate stormwater drainage will be conditioned as part of this development in accordance with Schedule 6: “Standards for Stormwater Drainage”.

PC 5 Vehicle Access

Vehicle access is provided to a standard appropriate for the use.

Site access and egress will be provided via a two-way crossover to Billy Bob Way. 

 

The development site is located within an industrial estate designed to cater for a high volume of heavy vehicle traffic.  The Department of Transport and Main Roads has conditioned the development to ensure the function and operation of the road network is preserved. 

PC 6 Density

The density of residential activities does not impact adversely on the residential amenity of the town.

Not Applicable - The proposed development is not for residential activities.

PC 7 Parking and Manoeuvring

Vehicle parking and service vehicle provision is adequate for the use whilst ensuring both safe and functional operation for motorists and pedestrians.

The development incorporates 46 onsite car parking spaces in Stage 1 and an additional eight car parking spaces in Stage 2, exclusive of the vehicle display areas.  The provision of onsite car parking exceeds the minimum requirements of Schedule 2, however a large number of these bays are intended to be utilised for inactive storage of vehicles in association with the use of the premises.

 

Sufficient area has been provided on site to allow an articulated vehicle to park and unload goods whilst maintaining access to the car parking spaces.  The development has been designed to allow an articulated vehicle to manoeuvre and exit the site in forward direction.

 

Internal driveways will provide sufficient area for vehicles to manoeuvre from designated onsite car parking spaces and exit the site in a forward direction.

PC 8 Roads

All weather road access is provided between the premises and the existing road network.

The proposal does not involve the provision of new road infrastructure.   The development site is within an established industrial estate with all weather vehicle access.

PC 9 State Controlled Roads

State Controlled Roads are maintained and enhanced as a link between major centres.

Access to the site will be obtained via Billy Bob Way. The development will not have direct access to a State-controlled road. 

PC 10 Development Adjacent to State Controlled Roads

Development adjacent to State Controlled Roads is located to ensure safe and efficient use of the highway and maintain the integrity of the highway as a commuter link.

The site is located adjacent to the Warrego Highway however all vehicle access to and from the development will be via an existing crossover to Billy Bob Way.  The Department of Transport and Main Roads has imposed conditions of approval to preserve the function of the Warrego Highway as a commuter link.

PC 11 Noise Sensitive Development

Noise sensitive developments (residential, education and community) must ensure that road traffic noise levels are appropriately managed to achieve acceptable levels of amenity.

The proposed development is consistent with the industrial zoning of the site and existing uses in the locality.  The development will not be adversely impacted upon not by road traffic noise levels. 

PC 12 Development in the Vicinity of Aerodrome

Development

(a) does not adversely affect the operation of the aerodrome;

(b) is designed and located to achieve a suitable standard of amenity for the proposed activity; and

(c)  does not restrict the future operational demands of the aerodrome.

Not Applicable – The development is not in the vicinity of the aerodrome.

 

PC 13 Development in the Vicinity of Aerodrome

The development of premises does not cause an obstruction or other potential hazard to aircraft movement associated with the aerodrome by way of:

(a) the physical intrusion of buildings or other structures into the Obstacle Limitation Surface;

(b) attracting birds or bats to the area which could cause or contribute to bird strike hazard;

(c)  providing very bright lighting or lighting similar to aerodrome lighting which can distract or confuse pilots;

(d) interfering with navigation or communication facilities;

(e) emissions that may affect pilot visibility or aircraft operations; or

(f)   transient intrusions into the aerodromes operation space.

Not Applicable – The development is not in the vicinity of the aerodrome.

 

PC 14 Gas and Oil Pipelines

Buildings are located at an appropriate distance from pipelines to ensure community safety and operation of the use is not compromised.

The subject site is located in an established urban area and is situated an appropriate distance from pipelines.

PC 15 Refuse Tips and Effluent Treatment Plants

Premises are located at an appropriate distance from refuse tips and effluent treatment plants to ensure community safety and operation of the uses are not compromised.

The subject site is not within proximity to refuse tips and effluent treatment plants.

PC 16 Rail Corridors

Development is at an appropriate distance from the rail corridor so as not to prejudice safety, speed or intended role of the existing and proposed rail corridors.

 

The subject site is located an appropriate distance from rail corridors.

PC 17 Noise Attenuation

Development adjoining the rail corridor is protected from the impact of noise.

Not Applicable – The subject site does not adjoin a rail corridor.

2. Environment

PC 18 Watercourses

Development ensures the maintenance of riparian areas and water quality including protection from off-site transfer of sediment.

The proposed development is located in excess of the minimum 10 metre wide buffer required from watercourses.  The site forms part of a recently developed industrial estate that is intended to cater for industrial land uses.

 

Conditions of approval will require the implementation of soil erosion and sediment controls during construction, to prevent off-site transfer of sediment and maintain water quality.

PC 19 Protected Areas

Development is undertaken to ensure areas of significant biodiversity and habitat value are protected.

Not Applicable – The development site is not identified as, or adjoining any areas of significant biodiversity and habitat value.

PC 20 Flooding

Premises are designed and located so as:

(a) not to adversely impacted upon by flooding;

(b) to protect life and property; and

(c) not to have an undesirable impact of the extent and magnitude of flooding.  

Not Applicable - The site of the proposed development is not identified as being subject to a 1 in 100 year flood event.

 

PC 21 Air Emissions

Air emissions from premises do not cause environmental harm or nuisance to adjoining properties or sensitive land uses.

The development will not result in significant risks to air quality and is isolated from sensitive receiving environments.  Conditions of approval will be imposed to ensure that any air emissions from the motor vehicle workshop do not cause environmental harm or nuisance to adjoining properties. 

PC 22 Noise Emissions

Noise emissions from premises do not cause environmental harm or nuisance to adjoining properties or sensitive land uses.

The development site is surrounded by industrial zoned land and is not in proximity to noise sensitive land uses. 

PC 23 Water Quality

The standard of effluent and/or stormwater runoff from premises ensures the quality of surface water is suitable for:

(a) the biological integrity of aquatic ecosystems;

(b) recreational use;

(c) supply as drinking water after minimal treatment;

(d) agricultural use; or Industrial use; and

(e) Minimises nuisance or harm to adjoining land owners.

Conditions of approval will require the development to achieve water quality standards.

 

The development does not involve any onsite sewer disposal.

 

PC 24 Excavation and Filling

Excavation and filling of land ensures:

(a) that both the amenity and safety of users of the site and adjacent land holdings; and

(b) soil erosion is kept to a minimum with remedial works.

Conditions of approval will require filling and excavation to be undertaken in accordance with Schedule 7: “Standards for Construction Activity”.

PC 25 Construction Activities

Both erosion control and silt collection measures are undertaken so as to ensure protection of environmental values during construction.

Conditions of approval will require soil erosion and sediment controls to be implemented during construction.

 

PC 26 Bushfire Hazard Area

Development maintains the safety of people and property by avoiding areas of high or Medium Bushfire hazard or mitigating the risk through:

(a) the siting of buildings ensuring setbacks from hazardous vegetation are maximised and elements lease susceptible to fire are sited closest to the bushfire hazard; and

(b) the provision of firebreaks to ensure adequate setbacks between Buildings, structures and Hazardous vegetation.

The proposed development is not located within an area of High or Medium Bushfire Hazard.

PC 27 Character Buildings

Development adjacent to buildings identified as heritage or character buildings within Schedule 9 incorporates design features, materials and details that blend with the existing character of the adjoining buildings and/or place.

Not Applicable – The site is not adjacent to buildings identified as heritage or character buildings.  .

PC 20 Cultural Heritage

The significance of known places of indigenous and/or cultural heritage value is retained.

Not Applicable – The site is not in identified as or adjoining any places of known indigenous and/or cultural heritage value.

For the Industrial Zone

PC 47 Scale and setbacks

The scale and location of the industrial use on the site should contribute to the amenity of the Zone.

The total use area of the development is approximately 65% of the proposed allotment (7,486m2).  The gross floor area of the proposed building on completion of Stage 2 will be 1,364m2 equating to 18% site coverage over the proposed lot.

 

All buildings are less than 10 metres and not more than two storeys in height at any point above the natural ground level.

 

The building is setback in excess of 17 metres from the boundary fronting the Warrego Highway and 20 metres from the frontage to Billy Bob Way.  Building setbacks to the side/rear boundaries exceed 12 metres. 

 

The scale, siting and design of the premises is suited to the locality and consistent with the surrounding land uses.

PC 48 Vehicular traffic

Vehicular movements connected with uses in the industrial area ensure that the amenity of the adjacent residential area is not adversely affected.

Vehicles accessing the site will utilise the road network within the existing industrial estate and the Warrego Highway.  The development site is not located adjacent to a residential area.

 

PC 49 Landscaping

Landscaping on the site:

(a) contributes positively to the built form and the street; and

(b) reduces the impact of the size and scale of the buildings.

(c) does not interfere with electricity infrastructure items

 

A landscape buffer will be established adjacent to the full perimeter of the development site excluding the location of vehicle access.  Landscaping will contribute to the amenity of the development and streetscape.

PC 50 Amenity

The amenity of residential uses adjacent to the industrial area is protected through appropriate boundary screening.

Not Applicable – The site does not adjoin residential areas.

PC 51 Building and Structure Design

The building is designed and orientated to be identifiable from the street.

The frontage of the building will be oriented towards the intersection of the Warrego Highway and Billy Bob Way.  Business signage will be established on both frontages of the building.

PC 52 Building Appearance

Buildings are designed and finished to a high quality appearance.

The building is designed to appeal to the Warrego Highway and Billy Bob Way as the principal frontages of the site.  The building will be constructed with a square faced façade of superficial panel cladding and glazing applied to the showroom.

 

The design and construction of the building is suited to the area and consistent with surrounding industrial buildings.

PC 53 Operating Hours

Development is operated in such a manner that ensures that the local amenity is protected.

The workshop component of the development is expected to operate between the hours of 7am and 10pm, 6 days a week and the showroom will operate from 8am to 7pm, 6 days a  week.  The proposed development is surrounded by industrial allotments and will not impact on sensitive land uses due to its extended operating hours. 

PC 54 Delivery of Goods

The loading and unloading of goods occurs at the appropriate times to protect the amenity of the Industrial Area and surrounding areas.

 

The loading and unloading of goods at the site will not adversely impact on the amenity of the surrounding area.

Caretaker’s Residence

PC 68 Occupation

The Caretaker’s Residence must be occupied by a person having responsibility for the security. Maintenance and/or management of the site.

 

The caretaker’s residence is strictly for the purpose of housing staff associated with the business.  This will be enforced as a condition of development approval.

PC 69 Density

The provision of a Caretaker’s Residence does not compromise the operation of the Zone.

 

The development includes provision for a single caretaker’s residence and will not compromise the operation of the Industrial Zone.

PC 70 Amenity

The Caretaker’s Residence is to be designed to integrate with the use, whilst retaining acceptable amenity for occupants.

The caretaker’s residence is integrated with the development and located on the upper level of the building.  The residence incorporates facilities necessary to provide an acceptable living environment.

 

 


Attachment 2

DTMR Concurrence Agency Conditions of Approval

 







Attachment 3

Development Plans

 









Attachment 4

Adopted Infrastructure Charges Notice

 

 

 


ADOPTED INFRASTRUCTURE CHARGES NOTICE

 

Issued by Maranoa Regional Council in accordance with:

 

1.   Section 648F of the Sustainable Planning Act 2009

2.   State planning regulatory provision (adopted charges) 2012

3.   Maranoa Regional Council Resolution to adopt Infrastructure Charges for the Roma Planning Scheme under the State planning regulatory provision (adopted charges), 2012 – effective 26 September 2012

4.   Development Approval 2012/18251 for a Material Change of Use “Industry” (Medium Impact Industry), "Showroom" and "Caretakers Residence" and, ERA 21, situated at Billy Bob Way, Roma Qld 4455, and described as Lot 12 on SP226952.

 

(a)       The amount of the charge:

 

(i)   Stage 1:

 

$104,982.50 is payable for infrastructure charges.

 

This is based on $66,695.00 for trunk infrastructure other than stormwater and $38,287.50 for stormwater trunk infrastructure.

 

(ii)   Stage 2:

 

$11,420.00 is payable for infrastructure charges.

 

This is based on $7,820.00 for trunk infrastructure other than stormwater and $3,600.00 for stormwater trunk infrastructure.

 

(j)         The land to which the charge applies:

 

This charge is levied in respect of a Development Approval for a Material Change of Use “Industry” (Medium Impact Industry), "Showroom", "Caretaker’s Residence" and ERA 21, situated at Billy Bob Way, Roma Qld 4455, and described as Lot 12 on SP226952.

 

(k)       The person to whom the charge must be paid:

 

Chief Executive Officer,

Maranoa Regional Council

 

(d)       When the charge is payable:

 

Prior to construction of each stage of the development.

 

(e)       If the local government has, under its adopted infrastructure charges resolution, provided for the charge to increase, an additional amount, worked out in compliance with section 648D(10)(b) of the Sustainable Planning Act 2009, is payable on the day the charge is paid:

 

The Maranoa Regional Council Resolution to adopt Infrastructure Charges for the Roma Planning Scheme under the State planning regulatory provision (adopted charges) 2102 – effective 26 September 2012, provides for increases in charges to be made in accordance Section 7 of that Resolution. The increases are related to the Consumer Price Index (all Groups) for Brisbane.


ADVICE ABOUT THIS ADOPTED INFRASTRUCTURE CHARGES NOTICE (AICN)

 

When does an AICN lapse?

 

An AICN lapses if the corresponding development approval or compliance permit stops having effect.

 

Negotiated AICN

 

A person who receives an AICN may make a written representation (e.g. a letter, facsimile or email) about the AICN to the entity that gave the notice (i.e. local government or a water distributor retailer) (Chapter 8, Part 4 of the Sustainable Planning Act 2009 (SPA)). If the entity agrees with any of the representations, the entity will issue a negotiated AICN which replaces the original notice.

 

SPA also provides for representations to be made about decision notices under Chapter 6, Part 8. Where a negotiated decision notice affects the amount of an adopted infrastructure charge, the local government may issue a new AICN to replace the original notice (section 364 of the SPA).

 

A representation about an AICN or a decision notice must be started during the period within which the person may make an appeal about the AICN or the decision notice.

 

Permissible change and an AICN

 

A permissible change, is a minor change to a development approval that would not result in a substantially different development (section 367 of the SPA). An AICN, or negotiated AICN, cannot be issued as part of the process for a permissible change to a development approval. In this regard, a permissible change to a development approval should not result in a change that warrants a new AICN.

 

Making an appeal about an AICN

 

A person, who is given an AICN or negotiated AICN and is dissatisfied, may appeal to the Planning and Environment Court (Court) against the notice, under section 478 of the SPA. An appeal against an AICN or a negotiated AICN can only be about:

whether a charge in the notice is so unreasonable that no reasonable relevant local government, state infrastructure provider or coordinating agency could have imposed it; or

an error in the calculation of the charge.

 

A person has 20 business days to start an appeal against an AICN or negotiated AICN.

 

Another way to appeal against an AICN or negotiated AICN is the Building and Development Dispute Resolution Committee (Committee). The Committee provides an accessible, affordable and timely service for members of the public not satisfied with decisions made by local governments and private certifiers. Errors in the calculation of the charge can be appealed to the Committee, under section 535 of the SPA.

 

An appeal against an AICN or negotiated AICN, to either the Court or the Committees, is not an appeal against a development application, development approval, compliance assessment or compliance permit. As such, an appeal does not affect the period in which the corresponding development approval or compliance permit takes effect and lapses.

 

 

FOR YOUR REFERENCE:

 

Extract from the Sustainable Planning Act 2009- Section 478

 

478    Appeals about particular charges for infrastructure

 

(1) This section applies to a person who has been given, and is dissatisfied with—

(a) an infrastructure charges notice, regulated infrastructure charges notice, adopted infrastructure charges notice or regulated State infrastructure charges notice; or

(b) a negotiated infrastructure charges notice, negotiated regulated infrastructure charges notice, negotiated adopted infrastructure charges notice or negotiated regulated State  infrastructure charges notice.

(2) The person may appeal to the court against the notice.

(3) An appeal against a notice mentioned in subsection (1) must be started within 20 business days after the day the notice is given to the person.

(4) An appeal under this section may only be about—

(a) whether a charge in the notice is so unreasonable that no reasonable relevant local government, State infrastructure provider or coordinating agency could have imposed it; or

(b) an error in the calculation of the charge.

To see details of other sections of the Sustainable Planning Act 2009, you can go to the legislation section of the Queensland Government website. The following internet link may assist:

http://www.legislation.qld.gov.au/LEGISLTN/CURRENT/S/SustPlanA09.pdf

 

 http://www.legislation.qld.gov.au/LEGISLTN/CURRENT/S/SustPlanA09.pdf

 

 
(5) To remove any doubt, it is declared that an appeal under this section can not be about the methodology used to establish an adopted infrastructure charge or the charge in a relevant infrastructure charges schedule, regulated infrastructure charges schedule or regulated State infrastructure charges schedule.

 

 


Maranoa Regional Council

    

General Meeting -  12 December 2012

Officer Report

Meeting: General  12 December 2012

Date: 2 December 2012

Item Number: 15.3

File Number: D12/42394

 

Subject Heading:                     Development Application for Material Change of Use - "Accommodation Units" (9 units) (File: 2012/18217)

Classification:                                  Open Access  

Name of Applicant:                         Steven & Wendy Merrick

Location:                                           92-94 Taylor Street, Roma (Lot 39 SP236781)

Author & Officer’s Title:                 Danielle Pearn, Coordinator- Planning

 

Executive Summary: 

The applicant seeks approval for a material change of use to establish nine accommodation units on land situated at 92-94 Taylor Street, Roma, described as Lot 39 on SP253599.

 

The application is subject to Impact Assessment against the relevant provisions of Roma Town Planning Scheme 2006.  No submissions were received during the public notification period (16/10/2012 – 12/11/2012).

 

 

Officer’s Recommendation: 

The application for Material Change of Use -“Accommodation Units” (9 units) at 92-94 Taylor Street, Roma, described as Lot 39 SP253599, be approved subject to the following conditions:

 

Preamble

 

1.         Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development   Guidelines (CMDG).

 

Complete and Maintain

 

1.         Complete and maintain the approved development as follows: (i) in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.         Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.         Maintain the approved development being Material Change of Use (Accommodation Units) in accordance with the approved plans:

 

Plan/Document Number

Plan/Document Name

Date

0080112 – 1 of 11 Rev A

Site Plan

24/06/2012

0080212 – 2 of 11 Rev A

Floor Plan Bld 1 and Bld 3

24/06/2012

0080312 – 3 of 11 Rev A

Floor Plan Bld 2 Ground Floor

24/06/2012

0080412 – 4 of 11 Rev A

Floor Plan Bld 2 First Level

24/06/2012

0080512 – 5 of 11 Rev A

Floor Plan Bld 4

24/06/2012

0080612 – 6 of 11 Rev A

Floor Plan Bld 5

24/06/2012

0080712 – 7 of 11 Rev A

Elevations Bld 1

24/06/2012

0080812 – 8 of 11 Rev A

Elevations Bld 2

24/06/2012

0080912 – 9 of 11 Rev A

Elevations Bld 3

24/06/2012

0081012 – 10 of 11 Rev A

Elevations Bld 4

24/06/2012

0081112 – 11 of 11 Rev A

Elevations Bld 5

24/06/2012

0081212 – 12 Rev A

Vehicle Movement Plan

07/2012

CMDG-R-041 Rev A

Residential Driveway Slab and Tracks

01/2010

 

4.         Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

5.         Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Stormwater and Drainage

 

6.         Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

7.         Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

8.         There must be no increases in any silt loads or contaminants in any overland flow from the property being developed, during the development process and after development has been completed.

 

9.         The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

10.       The developer shall submit a subsequent development application for Operational Works (stormwater management) to Council for approval for the development.

 

Erosion Control

 

10.       Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

11.       If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan in accordance with Schedule 7: “Standards for Stormwater Drainage” that prevents this from occurring.

 

12.       Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council. 

 

Services Provisions

 

13.       The development is to be connected to Council’s reticulated sewerage disposal system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3) and the CMDG Design Guideline - D12 ‘Sewerage Reticulation’, at no cost to Council.

 

14.       The development is to be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3) and the CMDG Design Guideline – D11 ‘Water Reticulation’, at no cost to Council.

 

15.       The development must be connected to an electricity reticulation service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

16.       The development is to be connected to reticulated gas supply at no cost to Council.

 

17.       If the development is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).

 

18.       All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the Capricorn Municipal Development Guidelines (CMDG) where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

 

Rubbish Collection

 

19.       At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

20.       All bins shall be shielded from the view of travelling public and neighbours.

 

Access, Car parking and Manoeuvring

 

21.       The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

22.       Vehicle crossover from Taylor Street is to be constructed of concrete in accordance with drawing CMDG-R-041 Rev A - Residential Driveway Slab and Tracks.

 

23.       Vehicle crossover must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

 

24.       Vehicle manoeuvring areas must be provided on-site to allow vehicles to exit designated car parking spaces and leave the site in a forward direction.

 

25.       Provide a total of 15 car parking spaces on the site in accordance with the approved plans. 

 

26.       All car parking spaces and driveway areas are to be sealed with an approved impervious surface.  Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal. 

 

27.       Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

 

Environmental

 

28.       All construction works on site are to be undertaken in accordance with the Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites (IE Aust, Queensland Division, Brisbane – or later versions).

 

29.       The developer shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site.

 

Landscaping and Fencing

 

30.       Landscaping is to be provided with a minimum width of two metres adjacent to the perimeter of the site, excluding driveways and car parking spaces and, adjacent to the internal driveways in accordance with the approved plan 0080112 Rev A “Site Plan”, dated 24/06/2012.  Landscaping is to comprise and mix of shrubs, trees and groundcovers.

 

31.       With the exception of gardens, unsealed areas of the site shall be turfed. 

 

32.       Ground covers should fully cover vegetated areas within 1 year of planting.

 

33.       Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.

 

Avoiding Nuisance

 

34.       Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

35.       All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

36.       Any air conditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

37.       During the establishment of the approved development, no nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

Advertising Signs

 

38.       Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

Infrastructure Contributions

 

39.       An infrastructure contribution, in accordance with Council’s adopted Priority infrastructure Plan, of $132,000.00 is payable to the Council. The stated charge is to be paid prior to commencement of construction.

 

Use

 

40.       The exterior finish of the two-storey building (proposed Building 2) is to match the finish of the brickwork used for the construction of the single storey buildings within the development.  The exterior finish of the buildings must not include any painted bessa block surface or unstained ash bessa block.

 

41.       All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

42.       The developer is to notify Council upon completion of the conditions of approval and prior to occupation of the dwelling units.

 

No Cost to Council

 

43.       The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

44.       All civil and related work shall be designed and supervised by a Registered Professional Engineer of Queensland (RPEQ) who are competent in the construction of the works.

 

45.       All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to occupation of the units.

 

Body of Report:

Refer to Attachment 1.

Consultation (internal/external):

·    MRC Engineering Services (Internal)

·    Public notification was carried out in accordance with the requirements of SPA.

Risk Assessment (Legal, Financial, Political etc.):

The applicant has appeal rights under SPA against any decision of Council.

Policy Implications:

The application generally accords with the policy position of the Roma Town Planning Scheme.

Financial Resource Implications:

Any conditions imposed will be at the cost of the developer.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.1(a) Regulate and control development in a consistent and responsible manner that enhances the lifestyle of our community whilst promoting sustainable development.

Supporting Documentation:

1View

Body of Report

D12/42523

2View

Development Plans

D12/42538

3View

Adopted Infrastructure Charges Notice

D12/42561

 

Report authorised by:

Robert Hayward, Director- Development & Environmental Services


Attachment 1

Body of Report

 

The applicant seeks approval for a Material Change of Use to establish nine Accommodation Units on land situated at 92-94 Taylor Street, Roma, described as Lot 39 on SP253599. 

 

Figure 1 – Site Locality

 

The zoning of the land is Rural, however the site is located within a recently developed residential estate.  The property area is 2518m2

 

The site adjoins a vacant residential allotment to the north and land approved for future residential subdivision to the west.  Adjoining the site to the south and east is a parcel of land reserved for stormwater drainage.

 

The development comprises nine accommodation units contained in five separate buildings, including three individual units, one duplex and one quadruplex. All of the accommodation buildings are a single storey in height with the exception of the quadruplex which is two storeys high.

 

The units vary in size and include the following configurations:

 

§ 6 units containing 2 bedrooms and 1 bathroom;

§ 1 unit containing 3 bedrooms and 2 bathrooms; and

§ 2 units containing 3 bedrooms and 1 bathroom.

 

The combined floor area of the units is 653m2 equating to approximately 26% site coverage.  The development is compliant with the minimum boundary clearances of 7 metres from the front and rear and 3 metres from side boundaries.

 

Vehicle access to the site will be provided via a single driveway crossover to Taylor Street.  The development incorporates provision for 15 onsite car parking spaces and will be conditioned to ensure adequate vehicle manoeuvring space is provided onsite to allow vehicles to exit in a forward direction.

 

Site landscaping will be established primarily around the perimeter of the site and alongside the internal driveways. 

 

The development will require a subsequent Operational Works approval for stormwater drainage.

 

Definition of Use and Assessment Status:

 

The Roma Town Planning Scheme defines the use as “Accommodation Units”, meaning: any premises comprising an integrated development of dwelling units and/or rooming units.  The term includes multiple dwelling units, retirement villages and apartment houses.

 

The application is subject to Impact Assessment against the relevant provisions of the planning scheme.  Public Notification was carried out from 16 October 2012 to 12 November 2012.  No submissions were received during this period.

 

Approach taken to assessment

 

The assessment of the development is made initially against the Desired Environmental Outcomes (DEOs) for the local area under the Roma Town Planning Scheme.

 

Due to the development site forming part of a recently developed residential estate located within the Rural Zone, it is necessary to consider the overall outcomes of both the Rural Zone Code and Urban Area Code in the assessment of the application.  The proposal must then be examined against the specific criteria for development within the town area to assess its compatibility with surrounding uses and compliance with the requirements for residential development.

 

This approach will assess the impact of the development on the Rural Zone and rural land uses as well as the appropriateness and functioning of the development if it had been located in the Residential Zone.

 

Assessment against the Planning Scheme:

 

The Desired Environmental Outcomes (DEOs) are based on ecological sustainability

established by Sustainable Planning Act 2009, and are the basis for the measures of

the planning scheme. The DEOs are examined below:

 


 

(a)  Environment

 

(i) The areas of high scenic amenity, remnant vegetation, wetlands, fauna habitats and wildlife corridors and regionally significant open space in the town are protected.

 

The site is situated within a developed urban area and is not located in proximity to areas of environmental significance. 

 

(ii) Places, areas or sites identified as being susceptible to land degradation, including contamination, erosion, salinity and landslip, are protected and further degradation is minimised.

 

The site is not identified as being susceptible to land degradation and therefore will not be adversely impacted by contamination, erosion, salinity or landslip. 

 

(iii) Ecological sustainability is achieved by maintaining and improving biodiversity, water and air quality.

 

The development site is situated in an established residential estate and will not adversely impact on biodiversity, water or air quality.  Appropriate stormwater disposal measures will be conditioned as part of the approval to ensure water quality is maintained.

 

(iv) Places of historical and indigenous cultural heritage and social significance are protected, maintained and enhanced.

 

The site is not identified as being in proximity to or a place of historical, cultural or social significance. 

 

(b) Economic

 

(i)   Business and commercial development shall be located within the Commercial Zone to promote and strengthen the existing central Business District

(ii)  The Central Business District (CBD) or inner core of the commercial Zone is intended to contain the more intensive commercial uses. Entertainment facilities and tourist accommodation will also be favoured within and adjacent to the CBD to provide a central focus of activity and promote vitality after office hours.

(iii) Beautification and improved parking facilities will enhance the efficiency, attractions and vitality of the Town CBD.

 

The development proposal is for a residential use located in a residential estate.  The development does not involve business or commercial activities and will not affect the integrity of development in the Commercial Zone.

 

(iv) Tourism will be promoted with significant economic and social benefits to the town as a regional centre with close association with the oil and gas industry and the proximity of the Carnarvon National Park.

 

The proposed development is not located in proximity to the Carnarvon National Park and is not associated with tourism. 

 

(v)  Industry, business and employment opportunities are improved and appropriately located to service the community and region, and encourage economic activity within the local area.

 

The development involves the establishment of nine residential accommodation units which will support industry, business and employment opportunities in the local area by providing housing which is in short supply.

 

(c) Community Well-Being & Lifestyle

 

(i) Convenient access to roads and services is achieved through well located land uses and the efficient use and timely provision of infrastructure such as water, sewerage and roads walkways and cycling facilities.

 

The development site is located within a recently developed residential estate with infrastructure and services readily available.

 

(ii) Infrastructure networks such as road and rail, water cycle and electricity infrastructure are protected from encroachment by sensitive land uses which may adversely affect or limit the normal operation of that infrastructure.

 

The development site is situated within an established residential estate and is not located in proximity to rail corridors, major water cycle or electricity infrastructure.  The development is consistent with the intent of the area and will not adversely affect the function of road infrastructure. 

 

(iii) Rural residential and urban residential development occurs in distinct localities that provide a sense of community, amenity, services, and a safe, affordable living environment, whilst maintaining the rural amenity of the Town Area.

 

The development site is located within a recently established residential estate which has infrastructure and services available to provide a suitable living environment for residents of the development. The development will contribute to the local streetscape by providing housing diversity, whilst remaining sensitive to the rural amenity of the town through a design that is consistent with the scale, siting and character of the area.

 

(iv) The adverse effects from natural and other hazards, including bushfires are minimised.

 

The site is not identified as being susceptible to bushfire or other hazards. 

 

(v) The range of housing types, services and facilities meets the needs of the community and other uses.

 

The proposed development will increase the range of housing available in Roma through the provision of nine dwelling units of varying size and rooming configuration.   The development site is appropriately located in an area intended for residential development and provides access to town services and facilities.

 

(vi) Community well being is not compromised by inappropriate development that impacts upon noise levels, traffic volume, lighting levels, local amenity.

 

The proposed development is appropriately located within a residential estate and will be conditioned to maintain appropriate levels of amenity for the locality.

 

Overall Outcomes for the Rural Area

(1)       The specific outcomes sought for the Rural Area are to ensure development:

 

(a)     of rural uses are appropriately located within the Rural Area and existing and future Rural Activities are not prejudiced by inappropriate development;

 

The development seeks to provide residential accommodation and does not involve a rural use.  Although the site is zoned Rural, it is situated within a recently developed residential estate that is intended to provide for the expansion of housing in conformity with the existing residential land immediately to the east.  The site is surrounded by residential allotments to the north, east and south, and approval has been granted for the subdivision of the land adjoining the site to the west to facilitate further residential growth. 

 

The location of the development site is an orderly expansion of the residential land uses in the town area, which has occurred in response to the rapid growth of oil, gas and coal industries.  The development is consistent with the intended use of the site and will not prejudice any existing or future rural activities in the locality.

 

(b)     maintains the environment, including soil, air and water, compatible with healthy natural systems and ensures public health and safety;

 

The development is not of a nature to cause environmental harm and will be constructed in accordance with relevant building codes and public health and safety standards.

 

(c)     protects Good Quality Agricultural (GQAL) from fragmentation, alienation or encroachment of incompatible land uses in accordance with State Planning Policy 1/92 – Development and Conservation of Agricultural Land;

 

The development site is identified as GQAL, however the site and surrounding land to the north, east and south, has been developed into residential allotments to facilitate residential growth in the region. 

 

The State Planning Policy recognises that there will be circumstances when rural land will be used for other purposes. This is especially so on the fringes of rural centres undergoing rapid transitions.

 

(d)     is located, designed and operated in a manner that protects and enhances the predominant rural scale, intensity, form and character;

 

The development will be designed and sited in a manner that is consistent with the scale and character of the urban area and will maintain the rural amenity of the town.  The use of the land for residential purposes is consistent with the existing land uses to the north, east and south of the site and the residential development approved on the adjoining allotment to the west.

 

(e)     maintains the rural amenity;

 

The development is of a scale and character that will integrate with the urban areas surrounding the site.  Although the development is of a higher density than that what is intended for the Rural Zone, the residential nature of the use is consistent with the surrounding land uses and will maintain the rural amenity of the town.

 

(f)      does not prejudice or impact adversely on other uses including those within other Areas;

 

The development is consistent with the future intent of the locality and will not prejudice rural uses in other areas.

 

(g)     has an appropriately designed access to the road network and traffic generated by the development does not impact adversely on the local road network;

 

Vehicle access to the development site will accord with the standard requirements for a residential area.  The site is located on a local access street which is designed to cater for residential traffic.  The development is a suitable use of the site and will not adversely impact on the local road network.

 

(h)     protects areas and sites of conservation importance, including cultural and high landscape values;

 

The development will not impact on sites of conservation importance.

 

(i)      is undertaken in an orderly and logical sequence to achieve an efficient provision of infrastructure;

 

The development site is located within a newly developed residential estate that is a natural expansion of the existing residential land uses immediately to the east.  The site is serviced with infrastructure necessary to facilitate a residential use.

 

(j)      is located and designed in ways that minimise the need for flood, bushfire and landslide mitigation and to protect people and premises from such natural events;

 

The development site is not identified as being susceptible to flood, bushfire or landslip. 

 

(k)     has water supply, stormwater disposal, sustainable effluent and waste disposal and power to appropriate standards adequate for the use;

 

The site is situated within a residential estate with access to infrastructure and services necessary to facilitate residential development.

 

(l)      does not impact adversely on infrastructure.

 

The residential estate within which the development is proposed, has been designed and constructed to facilitate residential development.  Conditions of approval will require the developer to cover all costs associated with the provision of infrastructure to service the development. 

 

(m)    does not compromise community well being through the development of Intensive Animal Industries especially its impacts upon noise levels, traffic volume, lighting levels and local amenity.

 

The development does not involve any Intensive Animal Industries.

 

Overall Outcomes for the Urban Area

 

(a)      Roma is a focus for a range of business, industrial, tourist, community and recreational activity in the local government area;

 

The proposed development will provide residential accommodation to support a range of activities in Roma.

 

(b)      Business and commercial development is located primarily in the CBD to provide central and accessible services to the local government area;

 

The proposal is for a residential use situated within a recently developed residential estate.  The development does not involve business or commercial activities.

 

(c)       The residential and heritage character and amenity of the Urban Area is retained;

 

The development is limited to two storeys in height and will be constructed with building materials that are consistent with those of existing residential premises in the locality.  The building site coverage and setbacks from property boundaries comply with the requirements for ‘Accommodation units’ and will maintain the rural character of the urban area.  Site landscaping will enhance the amenity of the development and streetscape.

 

(d)      Safe and convenient access for pedestrians and cyclists is maintained and enhanced;

 

The site is located on a local access street which is suitable for the residential traffic that will be generated by the proposed use.  The buildings will be sited a minimum distance of 7 metres from the frontage of the site which will allow vehicles to have visibility of the roadway and oncoming pedestrian, cyclist and vehicle traffic when exiting the site.  Conditions of approval will require the provision of vehicle manoeuvring areas within the site to ensure vehicles can exit in a forward direction for improved visibility and safety.

 

(e)      Residential (including Rural Residential) development occurs where there is no adverse impact on Good Quality Agricultural Land;

 

The development site is identified as GQAL, however the site and surrounding land to the north, east and south, has been developed into residential allotments to facilitate residential growth in the community.  The site is of insufficient size to be viable for agricultural activities. 

 

The State Planning Policy recognises that there will be circumstances when rural land will be used for other purposes. This is especially so on the fringes of rural centres undergoing rapid transitions.

 

(f)        Residential development is buffered from the existing and proposed road and rail corridors to minimise any detrimental impact;

 

The development site is not located in proximity to a rail corridor.  The units will be setback an adequate distance from the Taylor Street roadway to maintain visibility for motorists and preserve the function of the local road network. 

 

(g)      Residential development accommodates a range of housing types and allotment sizes, and provides a safe and pleasant living environment, with adequate access to community services and is located in the residential preferred areas shown on the Urban Area Maps in the appendices;

 

The site is situated within the Rural Zone on the fringe of the Urban Area.  It forms part of a recently developed residential estate that is an orderly expansion of the existing Urban Area immediately to the east.  The estate is provided with equitable access to community services and is suitably located for residential development.  The proposed use will increase the housing diversity in Roma by providing nine additional accommodation units of varying size and rooming configuration.

 

(h)      The expansion of residential development occurs in areas where it is most cost effective to supply physical infrastructure, such as water, sewerage, roads and electricity;


The development site is situated in a recently established residential estate with physical infrastructure available to service the proposed use.

 

(i)        Efficient and equitable access to social infrastructure, such as schools, neighbourhood shopping, community services, public transport services, and parks are provided in residential areas;

 

The development site is located in a residential estate with efficient and equitable access to social infrastructure.

 

(j)        Industrial development is located in the Industrial Zone of the town (see maps in appendices);

(k)       Impacts of industrial uses are required to be within acceptable limits and uses are undertaken in sustainable manner consistent with the amenity and character of the area concerned;

 

The proposal does not involve industrial development.

 

(l)        Small scale business, community and emergency services are provided for the needs of the local community;

 

The proposed development does not involve any business, community or emergency services.

 

(m)     All Areas other than the Commercial Zone are protected from shopping centre and other forms of commercial development.

 

The proposal does not involve commercial development.

 

Urban Area Code – Performance Criteria

 


Performance Criteria

Assessment Responses

 

A.  For all of the Town Area

 

 Infrastructure

PC 1 Electricity

Premises are provided with a supply of electricity adequate for the activity.

 

The proposed development is located in an established residential estate with access to electrical infrastructure.

PC 2 Water supply

Premises are provided with an adequate volume and supply of water for the activity.

 

The proposed development is located in an established residential estate with reticulated water supply available.

PC 3 Effluent disposal

To ensure that public health and environmental values are preserved, all premises provide for the treatment and disposal of effluent and other waste water.

 

The proposed development is located in an established residential estate with reticulated sewerage available.

PC 4 Stormwater/Inter-allotment Drainage

Stormwater is collected and discharged so as to:

(a) protect the stability of buildings or the use adjacent land;

(b) prevent the waterlogging of  nearby land; and

(c)  protect and maintain environmental values.

 

Conditions of approval will require the submission of a subsequent operational works application for approval of the stormwater drainage system for the development.

PC 5 Vehicle Access

Vehicle access is provided to a standard appropriate for the use.

 

A sealed vehicle crossover will provide access to the site via Taylor Street.

PC 6 Density

The density of residential activities does not impact adversely on the residential amenity of the town.

 

Not Applicable – The proposed development is for Accommodation Units.

PC 7 Parking and manoeuvring

Vehicle parking and service vehicle provision is adequate for the use whilst ensuring both safe and functional operation for motorists and pedestrians.

                         

The development incorporates provision for fifteen onsite car parking spaces and exceeds the requirements of Schedule 2 (Standards for roads, car parking, access and manoeuvring areas).  The provision for car parking is considered adequate for the proposed use.

 

PC 8 Roads

All weather road access is provided between the premises and the existing road network.

 

All access, car parking and manoeuvring areas will be sealed with an approved impervious surface ensuring all weather access to the existing road network.

PC 9 State Controlled Roads

State Controlled Roads are maintained and enhanced as a link between major centres.         

The proposed development is not contiguous to a State controlled road and will not impact on their function as a link between major centres.  

 

PC 10 Development Adjacent to State Controlled Roads

Development adjacent to State Controlled Roads is located to ensure safe and efficient use of the highway and maintain the integrity of the highway as a commuter link.

 

Not Applicable - The development site is not located adjacent to a State controlled road.

 

 

PC 11 Noise Sensitive Development

Noise sensitive developments (residential, educational and community) must ensure that road traffic noise levels are appropriately managed to achieve acceptable levels of amenity.

 

The proposed development is located on a local residential access street and will not be adversely impacted by noise generated from road traffic. 

PC 12 Development in the Vicinity of Aerodrome

Development

(a)          does not adversely affect the operation of the aerodrome;

(b)          is designed and located to achieve a suitable standard of amenity for the proposed activity; and

(c)           does not restrict the future operational demands of the aerodrome.

 

The proposed development is located relatively close to the aerodrome however it is not of a scale or nature that will compromise the operation of this facility.

PC 13 Development in the Vicinity of Aerodrome

The development of premises does not cause an obstruction or other potential hazard to aircraft movement associated with the aerodrome by way of:

(a)          the physical intrusion of buildings or other structures into the Obstacle Limitation Surface;

(b)          attracting birds or bats to the area which could cause or contribute to bird strike hazard;

(c)           providing very bright lighting or lighting similar to aerodrome lighting which can distract or confuse pilots;

(d)          interfering with navigation or communication facilities;

(e)          emissions that may affect pilot visibility or aircraft operations; or

(f)            transient intrusions into the aerodromes operational space.

 

The proposed development is located relatively close to the aerodrome however it is not of a scale or nature that will compromise the operation of this facility.

PC 14 Gas and Oil Pipelines

Buildings are located at an appropriate distance from pipelines to ensure community safety and operation of the use is not compromised.

                         

The site is situated in an established residential area and is located an appropriate distance from gas and oil pipelines.

 

PC 15 Refuse Tips and Effluent Treatment Plants

Premises are located at an appropriate distance from refuse tips and effluent treatment plants to ensure community safety and operation of the uses are not compromised.

                         

The site is not located in proximity to refuse tips or effluent treatment plants.

PC 16 Rail Corridors

Development is at an appropriate distance from the rail corridor so as not to prejudice safety, speed or intended role of the existing and proposed rail corridors.

 

The site is not located in proximity to a rail corridor.

PC 17 Noise Attenuation

Development adjoining the rail corridor is protected from the impact of noise.           

 

Not Applicable – The site does not adjoin a rail corridor.

2. Environment

PC 18 Watercourses

Development ensures the maintenance of riparian areas and water quality including protection from off-site transfer of sediment.

 

The development site is located adjacent to a drainage reserve that ultimately flows to the Bungil Creek.  Conditions of approval will require the submission of a subsequent operational works application for approval, to ensure water quality is maintained through appropriate stormwater management and disposal for the development.

 

Conditions of approval will also require the implementation of soil erosion and sediment controls during construction to prevent the transfer of sediment off-site.

PC 19 Protected Areas

Development is undertaken to ensure areas of significant biodiversity and habitat value are protected.

 

Not Applicable – The site is not located in proximity to areas of significant biodiversity or habitat value.

 

PC 20 Flooding

Premises are designed and located so as:

(a) not to be adversely impacted upon by flooding;

(b) to protect life and property; and

(c) not to have an undesirable impact on the extent and magnitude of flooding.

Not Applicable - The development site is not identified as being susceptible to a 1 in 100 year flood event.

PC 21 Air Emissions

Air emissions from premises do not cause environmental harm or nuisance to adjoining properties or sensitive land uses.

 

The development is a residential use and is not of a nature to cause environmental harm or nuisance through air emissions.

PC 22 Noise Emissions

Noise emissions from premises do not cause environmental harm or nuisance to adjoining properties or sensitive land uses.

 

The proposed development is a residential use in a residential area and is not expected to generate excessive noise emissions that would cause environmental harm or nuisance to adjoining properties or nearby sensitive land uses.

PC 23 Water Quality

The standard of effluent and/or stormwater runoff from premises ensures the quality of surface water is suitable for:

(a) the biological integrity of aquatic ecosystems;

(b) recreational use;

(c)  supply as drinking water after minimal treatment;

(d) agricultural use; or

industrial use; and

(e) Minimises nuisance or harm to adjoining land owners

The development will incorporate appropriate stormwater disposal for the proposed use.  This will be imposed as a condition of approval.

PC 24 Excavation and Filling

Excavation and filling of land ensures:

(a)          that both the amenity and safety of users of the site and adjacent land holdings; and

(b)          soil erosion is kept to a minimum with remedial works.

 

Conditions of approval will require any excavation and filling to be undertaken in accordance with Schedule 7: Standards for Construction Activity.

 

PC 25 Construction Activities

Both erosion control and silt collection measures are undertaken so as to ensure protection of environmental values during construction.

 

During construction, soil erosion and sediment will be managed in accordance with Schedule 7: “Standards for Construction Activity”.  This will be imposed as a condition of approval.

PC 26 Bushfire Hazard Area

Development maintains the safety of people and property by avoiding areas of High or Medium Bushfire hazard or mitigating the risk through:

(a) the siting of buildings ensuring setbacks from hazardous vegetation are maximised and elements least susceptible to fire are sited closest to the bushfire hazard; and

(b) the provision of firebreaks to ensure adequate setbacks between Buildings, structures and Hazardous vegetation

 

The proposed development is not located in a Medium or High Bushfire Hazard Area.

PC 27 Character Buildings

Development adjacent to buildings identified as heritage or character buildings within Schedule 9 incorporates design features, materials and details that blend with the existing character of the adjoining buildings and/or place.

 

Not Applicable – The development is not located near to heritage or character buildings.

PC 28 Cultural Heritage

The significance of known places of indigenous and/or cultural heritage value is retained.

 

The development is not located in proximity to any places of known indigenous or cultural heritage value.

 

B. For the Residential Zone

 

 

a) Residential Development – Dwelling House, Dual occupancy and Accommodation Units

 

PC 29 Height

The height of residential buildings is compatible with and complementary to the character of the urban environment.

 

The proposed development will be limited to 5.5 metres and two storeys in height, consistent with the local character. 

 

PC 30 Site Coverage and Setbacks

(a) Residential building design and siting maintains the character of the locality in terms of building bulk.

(b) Residential buildings are located to ensure the local amenity and streetscape are protected and enhanced.

 

AS 30.1

The proposed site cover is approximately 25.4% of the site area which is below the 40% threshold for Accommodation Units.

 

AS 30.2 – AS 30.4

Not Applicable – The development is not for dual occupancies.

 

AS 30.5 - AS 30.7

The units are setback a minimum distance of 7 metres from the Taylor Street frontage and the rear boundary of the site.  A setback of 3 metres is provided from the side boundaries to the north and south.

 

The siting and design of the units is suitable for the locality and will maintain the character of the area.

PC 31 Residential amenity

For Dual Occupancies and Accommodation Units:

The location and design of dual occupancies provides for adequate privacy, sunlight, ventilation and open space.

 

Buildings will be designed to achieve adequate ventilation and natural lighting.  Conditions of approval will require screen fencing to be established and along the side/rear boundaries of the site to provide privacy and separation from neighbouring properties.

 

The two-story accommodation building located adjacent to the northern side boundary will not have any windows overlooking the neighbouring property.  This will maintain privacy for the occupant of the neighbouring property.

PC 32 Landscaping

For Dual Occupancies and Accommodation Units:

Landscaping on the site should be:

(a) visually pleasing and create an attractive environment;

(b) located to take account of the direction of the breezes and sun; and

(c)  located to give privacy and buffering from any potential incompatible uses.

Located to avoid interference with electricity lines and infrastructure.

Landscaping will be established adjacent to the perimeter of the site and internal driveways.

 

Site landscaping will contribute to the overall amenity of the development and local streetscape.  Landscaping will also assist in providing screening and privacy for residents of the dwelling units. 

 

 

a)   Residential Development – Outbuildings

 

PC 33 Residential Outbuildings

Residential amenity is to be maintained.

The development does not incorporate any outbuildings.

 

 


Attachment 2

Development Plans