Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 12 December 2012 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Cr. W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr. PJ Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Cr. D J Schefe, Chief Executive Officer – Julie Reitano, Director - Community & Commercial Services – Tony Klein, Director - Corporate Services – Matthew McGoldrick, Director - Development & Environment Services – Rob Hayward, Director - Infrastructure Services – Barry Omundson, Manager - Major Projects, Economic Development & Tourism – Ed Sims, Coordinator - Business Development, Ryan Gittins, Corporate Communications Officer – Jane Frith, and Minutes Officer – Lauren Owen in attendance.

 

GUESTS

 

Baden Waldron representing Pinaroo Roma Inc., Greg Gibson representing Roma Rotary Club and Barbara Brennan representing Maranoa Retirement Village Auxiliary Sub Committee.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.08am.

 

APOLOGIES   

 

There were no apologies for the meeting.

 

Confirmation of Minutes

 

Resolution No. GM.419.12

Moved Cr Denton                                                          Seconded Cr Chambers  

 

That the minutes of the General Meeting (21-28.11.12) held on 28 November 2012 be confirmed as amended below:

 

GM.403.12 –

Condition 20 to state “Each lot shall be connected with an approved source of potable water by way of an underground pipeline system.”

 

CARRIED                                                                                                                      9/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

 

 

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Executive Services

 

Item Number:                                   10.1

File Number: D12/38199

Subject Heading:                          Visit Maranoa Brochure Reprint

Location:                                          Not Applicable

Applicant:                                         Not Applicable

Author and Officer’s Title:                Ryan Gittins, Coordinator - Business Development

Executive Summary: 

In 2010 Council produced the 59 page ‘Visit Maranoa Brochure’ to promote the diverse range of tourist attractions in the region. The Tourism Unit sought Council’s consideration on which print format would best suit the intended purpose of the brochure for future editions.

 

Resolution No. GM.420.12

Moved Cr Price                                                             Seconded Cr Newman  

That Council endorse a reprint of the Visit Maranoa Brochure in the A5 and A4 formats. This combination will lead to an output of 5,000 and 10,000 brochures in A5 and A4 respectively for $24,191 (inc GST).

 

And;

 

The additional $4,191 be funded from a corresponding reduction in another area of the Tourism budget, with the transfer to be confirmed as part of the December quarterly review.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Coordinator - Business Development

 

 

Item Number:                                   10.2

File Number: D12/42763

Subject Heading:                          Injune Placemaking Strategy – CHIPS proposals

Location:                                          Injune

Applicant:                                         CHIPS group, Injune

Author and Officer’s Title:                Ryan Gittins, Coordinator - Business Development

Executive Summary: 

Council received a letter from the Cultural Heritage Injune Preservation Society (CHIPS) on 26 November requesting that Council consider amending the Injune Placemaking Strategy.

 

 

Council had previously approved this strategy, which outlines the future developments for the Injune Multipurpose Precinct, Hutton St.

 

Discussion:

Council’s Coordinator – Business Development provided a presentation to Council outlining the proposals made by CHIPS and the impacts these proposals would have on the Injune Placemaking Strategy.

 

Council discussed the site and ongoing maintenance costs.

 

Resolution No. GM.421.12

Moved Cr Flynn                                                            Seconded Cr O'Neil  

That Council:

 

  1. Approve proposal E (utilisation of the Courthouse to display memorabilia) as there are no construction or associated costs involved with that project. This proposal does not conflict with the Injune Placemaking Strategy.

 

  1. Approve amendments to the Injune Placemaking Strategy in accordance with proposals A-D stated above.

 

  1. Approve Proposal A (construction of museum) due to the significant donation of Mr Laycock ensuring limited financial impact on Council (aside from legal costs).

 

  1. Approve amendments to the Injune Placemaking Strategy to support proposals B & C. This approval would be subject to funding availability within the community of Injune (or other institution).

 

5.   Approve amendments to the Injune Placemaking Strategy to support proposal D (restoration of dwelling). This approval would be subject to a successful funding application through the Jupiters Casino Community Benefits Fund (or similar institution).

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Coordinator - Business Development

 

 

Item Number:                                   10.3

File Number: D12/42832

Subject Heading:                          Councillors' Attendance at Upcoming Conferences

Location:                                          Sydney

Applicant:                                         Not Applicable

Author and Officer’s Title:                Kelly Rogers, Coordinator - Executive Services

Executive Summary: 

Councillors must represent the current and future interest of residents.  In meeting that responsibility Councillors may determine it necessary and of value to attend a range of conferences that will enhance strategy and policy development, and inform the decision making of Council for the benefit of the local government area.

 

Resolution No. GM.422.12

Moved Cr Schefe                                                          Seconded Cr Newman  

 

That Council endorse the attendance of Councillors Joy Denton, Peter Flynn and Cameron O’Neil, and Manager Airports – Ben Jones, at the Regional Airport Development Conference on 19 – 21 February 2013 in Sydney.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Coordinator - Executive Services

 

 

Item Number:                                   10.4

File Number: D12/31034

Subject Heading:                          Lighting at Roma on Bungil Gallery

Location:                                          Roma on Bungil Art Gallery

Applicant:                                         Roma on Bungil Gallery Inc.

Author and Officer’s Title:                Matthew McGoldrick, Director - Corporate Services

Executive Summary: 

Roma on Bungil Gallery Inc. wrote to Council seeking replacement of the lighting system in the Roma on Bungil Gallery.  As funds for this upgrade were not included in the 2012/13 budget, Council’s consideration was sought in regard to allocating funds for this work.

 

Discussion:

Cr Newman requested that the lighting system review be extended to include Surat on Balonne Gallery.  Cr O’Neil enquired on the status of air conditioning in the building. The Director – Corporate Services advised that repairs have been undertaken and the issues have been resolved.

 

Resolution No. GM.423.12

Moved Cr Newman                                                       Seconded Cr Wason  

That an investigation of lighting at the Roma on Bungil Gallery and Surat on Balonne Gallery be undertaken to determine the costs and benefits of different types of lighting for the gallery and that a report be prepared for Council in order that the expenditure, if any, can be approved for inclusion in a revision of the 2012/13 budget or the 2013/14 budget.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director - Corporate Services

 

 

Item Number:                                   10.5

File Number: D12/42930

Subject Heading:                          Constitutional Recognition for Local Government

Location:                                          Not Applicable

Applicant:                                         No Applicable

Author and Officer’s Title:                Kelly Rogers, Coordinator - Executive Services

Executive Summary: 

The Australian Local Government Association sent Council a letter strongly urging all councils to put forward a submission to the inquiry in support of constitutional recognition for local government.  

 

Resolution No. GM.424.12

Moved Cr Denton                                                          Seconded Cr Chambers  

That the letter from Australian Local Government Association (ALGA), dated 22 November, 2012 be received and contents noted;

 

And;

 

That Council put forward a submission to the Commission in support of constitutional recognition for local government.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Coordinator - Executive Services

 

 

Item Number:                                   10.6

File Number: D12/43434

Subject Heading:                          Southern Queensland Country Tourism -Partnership Agreement and Business Plan

Location:                                          Not Applicable

Applicant:                                         Not Applicable

Author and Officer’s Title:                Ryan Gittins, Coordinator - Business Development

Executive Summary:  

On 10 October 2012 Council resolved to retain membership with its current Regional Tourism Office - Southern Queensland Country Tourism (SQCT). Resolution GM.325.12 states that membership be subject to inclusion of a satisfactory “out clause” which would release Council from the agreement for its own reasons, on the first or subsequent anniversaries of the commencement date.

 

The SQCT partnership agreement has been completed, and does include a suitable exit clause. For this reason it was recommended that Council authorise the Chief Executive Officer to sign the partnership agreement and business plan provided by SQCT.

 

Resolution No. GM.425.12

Moved Cr Price                                                             Seconded Cr Denton  

That Council:

 

  1. Endorse the Southern Queensland Country Tourism (SQCT) Partnership Agreement and Business Plan.

 

2.   Authorise the Chief Executive Officer to sign the SQCT Partnership Agreement.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Coordinator - Business Development

 

Community & commercial Services

 

Item Number:                                   11.1

File Number: D12/31747

Subject Heading:                          Residential Aged Care Places (Licences)

Applicant:                                         Not Applicable

Author and Officer’s Title:                Tony Klein, Director -  Community & Commercial Services

 

Executive Summary: 

Council has previously resolved to decommission the Maranoa Retirement Village on completion of the Mitchell Multi Purpose Health Service facility.  The matter of the future use of the twenty aged care places (licences) following decommissioning of the Maranoa Retirement Village was tabled for Council’s consideration.

 

Discussion:

The Chief Executive Officer presented Council with copies of correspondence received from the Hon. Bruce Scott MP and Maranoa Retirement Village Auxiliary Sub Committee in relation to this item.

 

The Mayor commented on the process undertaken to find a suitable solution for aged care in Mitchell and the MPHS separate charge on rate notices. 

 

Council discussed the benefits to residents of the proposed transfer of the 20 aged care licences to Pinaroo Roma Inc.

 

The Mayor congratulated Pinaroo Roma Inc. and Roma Rotary Club on the success of the Pinaroo facility and thanked Barbara Brennan for being in attendance on behalf of Maranoa Retirement Village Auxiliary Sub Committee.

 

Resolution No. GM.426.12

Moved Cr Schefe                                                          Seconded Cr Denton  

That Council:

 

  1. Apply to the Department of Health and Ageing to transfer 20 aged care places currently utilised at the Maranoa Retirement Village (MRV) to Pinaroo Roma Inc., subject to the retention of the places (licences) within the Maranoa Region, to take effect at the time of decommissioning the MRV and;

 

2.   Subject to the successful application to transfer the 20 aged care places to Pinaroo Roma Inc., do so at no charge to Pinaroo Roma inc.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director -  Community & Commercial Services

 

 

Item Number:                                   11.2

File Number: D12/42393

Subject Heading:                          Regional Placemaking Projects

Location:                                          Not Applicable

Applicant:                                         Not Applicable

Author and Officer’s Title:                Fiona Vincent, (Acting) Manager - Community Development

Executive Summary: 

$500,000 was endorsed in the 2012/13 Council budget for Placemaking projects. The allocation for Roma Placemaking (mid street crossing) is $250 000 and Injune Placemaking (build outs on Hutton Street) is $150,000.  Council’s approval was sought for the remaining $100,000 to be allocated to projects in Surat, Wallumbilla, Yuleba and Mitchell. 

 

 

Resolution No. GM.427.12

Moved Cr Chambers                                                     Seconded Cr O'Neil  

Council approve the proposed Regional Placemaking projects for Mitchell, Yuleba, Wallumbilla and Surat, totalling $99,000.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

(Acting) Manager- Community Development

 

Cr. Newman declared a perceived conflict of interest in the following item as her grandchild accesses the facility and left the chambers prematurely at 9:56am taking no further part in the debate or discussion and not voting on the above item.

 

 

Item Number:                                   11.3

File Number: D12/42470

Subject Heading:                          Future Directions for Childcare in Surat

Location:                                          Not Applicable

Applicant:                                         Not Applicable

Author and Officer’s Title:                Annette Gallagher, Coordinator - Community Care

Executive Summary: 

Officers have undertaken community consultation as part of Council’s process to investigate childcare models including long day care in Surat.

 

This report is a collation of an extensive survey in the Surat community and surrounding towns regarding the need for childcare models including long day care and the results of investigation by staff into, and the business viability of, child care models.

 

Resolution No. GM.428.12

Moved Cr Denton                                                          Seconded Cr Chambers  

That Council endorse the following recommendations in relation to the delivery of childcare in Surat:

 

  1. At least until further investigation is undertaken, maintain the status quo of the current service delivery model.

 

  1. Investigate efficiency savings at an operational level of the current service delivery model.

 

  1. Continue the kindergarten program if possible and review efficiency measures.

 

  1. Investigate a community run childcare model.

 

5.   Develop a frequently asked questions document for use by Councillors in community engagement activities.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Coordinator - Community Care

 

At cessation of discussion on the abovementioned item, Cr. Newman entered the Chambers at 9:58am.

 

 

Corporate Services

 

Item Number:                                   12.1

File Number: D12/42455

Subject Heading:                          Proposed Amendment to Regulatory Fees and Commercial Charges

Location:                                          Not Applicable

Applicant:                                         Not Applicable

Author and Officer’s Title:                Graham Tiffany, Manager - Development

Executive Summary: 

In the planning fees and charges, it has been identified that the charge for the “Contribution in Lieu of Parking Space – Roma Town Planning Scheme, Commercial and Industrial Zones” has been omitted.

 

Resolution No. GM.429.12

Moved Cr Schefe                                                          Seconded Cr Newman  

That the charge for “Contribution in Lieu of Parking Space – Roma Town Planning Scheme, Commercial and Industrial Zones” be inserted under the heading “Miscellaneous”, under Planning & Development in the Register of Regulatory Fees & Commercial Charges for the Maranoa Regional Council for the 2012/13 financial year;

 

And;

 

That this charge be set at $13,000 per parking space not provided on the site under development.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager - Development

 

 

Item Number:                                   12.2

File Number: D12/42456

Subject Heading:                          Letters Received from Various Ratepayers Regarding the MPHS Charge

Location:                                          Various

Applicant:                                         Various Ratepayers

Author and Officer’s Title:                Dana Harrison, Coordinator - Rates

Executive Summary: 

Council is in receipt of letters from various ratepayers in regard to the Mitchell Multi-Purpose Health Service charge on rates notices.

 

Discussion:

Cr Chambers enquired if letters are responded to on an individual basis, answering any questions in each piece of correspondence.  The Chief Executive Officer advised that whilst the core information is consistent, based on Council’s decision, significant effort does go into responding to points of particular interest to the resident, as raised in their initial correspondence.   In the case of petitions, the response is forwarded to the lead petitioner.

 

Cr Flynn enquired on the proportion of rates that has been paid to date.  The Director – Corporate Services advised that he would follow up on the matter.

The following information was advised later during the meeting:

 

Rates levied in October 2011 - $10,280,901.98

Rates outstanding after close of discount - $3,047,685.33

 

Rates levied in November 2012 - $12,019,208.08

Rates outstanding after close of discount - $2,799,572.76

 

Resolution No. GM.430.12

Moved Cr Flynn                                                            Seconded Cr Denton  

That Council:

 

  1. Receive and note the letters tabled.

 

  1. Respond to the residents including information about the resolution earlier in the meeting (Item 11.1).

 

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Chief Executive Officer

 

Resolution No. GM.431.12

Moved Cr Chambers                                                     Seconded Cr Flynn

 

That an update also be provided to the lead petitioners and residents whose correspondence was tabled at Council’s meeting on 26 October 2012.

 

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Chief Executive Officer



 

Item Number:                                   12.3

File Number: D12/42845

Subject Heading:                          Financial Sustainability Report for the period to 30 November  2012

Author and Officer’s Title:                Alan Marchant, Manager- Finance

Executive Summary: 

The Financial Sustainability Report for the period to 30 November 2012 was presented for Council’s consideration.

 

Cr Chambers advised that following receipt of the agenda, and prior to the meeting, she mentioned to the Director – Corporate Services her preference for future reports to include the comparison to last year, the actual figures for this year and the original budget figure.  (i.e. Previous Year Actuals, Current Year Actuals, Commitments, Original Budget, Pro Rata Budget & % Pro Rata Budget).

 

Resolution No. GM.432.12

Moved Cr Chambers                                                     Seconded Cr O'Neil  

That:

 

  1. The progressive Financial Statements for the period to 30 November 2012 as included in the Financial Sustainability Report be received subject to audit.

 

  1. Future reports include Previous Year Actuals, Current Year Actuals, Commitments, Original Budget, Pro Rata Budget & % Pro Rata Budget.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager- Finance

 

Subject Heading:  suspension of standing orders

Council adjourned for morning tea at 10.19am.

 

Subject Heading:  resumption of standing orders

Council resumed the meeting at 10.59am.

 

 

Item Number:                                   12.4

File Number: D12/42949

Subject Heading:                          Santos Terms of Access - Lot 3 on RP58526

Location:                                          Pony Hills District

Applicant:                                         Santos

Author and Officer’s Title:                Matthew McGoldrick, Director - Corporate Services

Executive Summary: 

Santos is seeking approval to carry out works on Lot 3 on RP58256 on the Injune Taroom Road in the Pony Hills district.  This parcel of land is approximately 30 hectares in size and is vacant land.  Santos plans to install pipes, a gas well and gas pipe lines through and cutting across the property.

 

Discussion:

Council discussed the location of the site and if Council should be entitled to receive compensation as a result of the gas well being on Council land.

 

Resolution No. GM.433.12

Moved Cr Denton                                                          Seconded Cr Chambers  

That Council give in principle support for Santos to install a gas flow line, a gas well and other infrastructure on Lot 3 on RP58256 in accordance with the Terms of Access dated 1 July 2011, subject to further compensation negotiations.

 

NO VOTE TAKEN                                                                                                         

 

Delegated Officer

Director - Corporate Services

 

InfrastructurE Services

 

Cr. Flynn declared a potential ‘Conflict of Interest’ in the following item due to his personal business operations out of the Roma Airport being owner of Maranoa Travel and left the Chambers at 11:02am taking no further part in the debate or discussion.

 

Item Number:                                   13.1

File Number: D12/42454

Subject Heading:                          Skytrans - Toowoomba Roma Flight Route

Location:                                          Not Applicable

Applicant:                                         Not Applicable

Author and Officer’s Title:                Barry Omundson, Director - Infrastructure Services

Executive Summary: 

Skytrans, a medium sized aeroplane company requested Council assist in its application to introduce scheduled air services between Toowoomba and Roma, via the provision of a supporting letter.  Council has yet to establish its policy in this regard.

 

Discussion:

Cr Chambers commented on the possible benefits to the community.

 

Cr Schefe also commented on the benefits, but noted that implementing the flight route may make it easier for businesses to be based in Toowoomba rather than Roma (Fly in/fly out), resulting in a loss for the Maranoa community.

 

Resolution No. GM.434.12

Moved Cr Chambers                                                     Seconded Cr O'Neil  

That Council support the introduction of scheduled air services between Toowoomba and Roma and advise Skytrans of its decision.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Director - Infrastructure Services

 

At cessation of discussion on the abovementioned item, Cr. Flynn entered the Chambers at 11:09am.

 

 

Item Number:                                   13.2

File Number: D12/42557

Subject Heading:                          State Emergency Service Subsidy Program Submission

Author and Officer’s Title:                Sarah Kettle, Acting Support Officer – Emergency Management Administration & Infrastructure

Executive Summary: 

The State Emergency Service Subsidy Program closed for submissions on Friday 7 December. Maranoa Regional Council, on behalf of the region’s SES units applied for funding for insulated accommodation units for evacuation centre stock which is currently not housed appropriately to gain the most benefit from the items.

 

Resolution No. GM.435.12

Moved Cr Price                                                             Seconded Cr Newman  

That Council endorse officers’ actions to apply for 75% funding from the State Government for the project total of $23,375.00 inc GST.

 

Further, that Council confirm that its contribution of 25% ($5,843.75) is to be contained in the existing Emergency Services budget.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Acting Support Officer – Emergency Management Administration & Infrastructure

 

 

 

 

 

Item Number:                                   13.3

File Number: D12/43165

Subject Heading:                          Request for the Construction of a one (1) Kilometre upgrade of Corfe Road

Location:                                          Corfe Road

Applicant:                                         Mr D Forbes

Author and Officer’s Title:                Peter Weallans, Manager -  Infrastructure Planning

 

Executive Summary: 

Council received a request from Mr D Forbes who has a residence under construction at 414-444 Corfe Road. 

 

Mr Forbes advised that there is a 1 kilometre long black soil road leading to his entrance which he would like to have gravelled.  Mr Forbes advised that he has the necessary equipment to construct the road.

 

Discussion:

Council discussed the location of the site, obligations of local government in regards to road access and costing of the proposed road construction.

 

Cr Newman enquired if the road is already physically present and if so, would the request be classified as an upgrade rather than an extension.

 

Cr O’Neil advised that the road is already in existence and that it would be classified as an upgrade.

Cr O’Neil requested that the Manager – Infrastructure Planning calculate the cost of the gravel, excluding carting costs.

 

Council discussed associated ongoing maintenance costs of the proposal.

 

ACTION:

 

That the matter lay on the table for further discussion at a later point during the meeting.

 

 

 

Item Number:                                   13.4

File Number: D12/43268

Subject Heading:                          Maranoa Laundry Damaged Goods Claim

Location:                                          28 Quintin St

Applicant:                                         Michael Wright

Author and Officer’s Title:                Paraic Butler, Graduate Engineer

Executive Summary: 

Michael Wright, owner of Maranoa Laundry, requested that Council reimburse Maranoa Laundry for damage to linen, allegedly caused by the contamination of water supply on 18 August 2012.

 

Resolution No. GM.436.12

Moved Cr Denton                                                          Seconded Cr Newman  

That Council:

 

 

  1. Not accommodate the request to reimburse Maranoa Laundry $6,600 for the replacement of damaged linen on the basis that no photographic evidence or receipts for the replacement of damaged goods were supplied to Council.

 

2.   If further evidence is supplied, Council review the circumstances at that point.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Graduate Engineer

 

 

Cr. Newman declared a perceived conflict of interest in the following item as her family’s business has undertaken work for both parties at the mentioned properties and left the Chambers at 11:46am taking no further part in the debate or discussion.

 

Item Number:                                   13.7

File Number: D12/43444

Subject Heading:                          Eulorel Road Access Issues

Location:                                          Eulorel Road

Applicant:                                         Not Applicable

Author and Officer’s Title:                Peter Weallans, Manager -  Infrastructure Planning

Executive Summary: 

A long standing property access issue exists on Eulorel Road off Maranoa Road.  A resident is blocking traffic from the AA Company’s property that wish to access Eulorel Road for the transport of stock from their property.

 

Discussion:

Cr Price requested that Council gain legal advice on the matter.

 

Resolution No. GM.437.12

Moved Cr Price                                                             Seconded Cr O'Neil  

 

That the matter lay on the table until the next General Meeting of Council, so that legal advice can be sought.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager -  Infrastructure Planning

 

At cessation of discussion on the abovementioned item, Cr. Newman entered the Chambers at 11:57am.

 

Item Number:                                   13.5

File Number: D12/43466

Subject Heading:                          Asset Management Plans

Location:                                          Not Applicable

Applicant:                                         Not Applicable

Author and Officer’s Title:                Barry Omundson, Director - Infrastructure Services

Executive Summary: 

Council previously reviewed “core” Asset Management Plans for all key infrastructure types at a workshop in May. 

 

These plans have been submitted to the Queensland Government Department of Local Government in accordance with their requirements.  Formal endorsement of the plans is now sought.

 

It is envisaged that with the restructured role of Manager – Design & Asset Services and new position of Coordinator – Asset Management (to be recruited) an enhanced focus will occur for this significant area of Council’s operations. 

 

Resolution No. GM.438.12

Moved Cr Denton                                                          Seconded Cr Chambers  

 

That Council endorse the Maranoa Regional Council Summary Asset Management Plan (April 2012) and core Asset Management Plans for Transport (March 2012), Building and Community Assets (March 2012), Gas Utilities and Waste Facility Assets (April 2012) and Recreational Assets (April 2012). 

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director - Infrastructure Services

 

Item Number:                                   13.6

File Number: D12/43436

Subject Heading:                          Grid Application Fee

Location:                                          Not Applicable

Applicant:                                         Not Applicable

Author and Officer’s Title:                Peter Weallans, Manager -  Infrastructure Planning

Executive Summary: 

Council approval was sought for the adoption of an interim charge for the licensing of gates and grids.

 

Discussion:

Cr Wason enquired on licensing requirements for existing grids.     Some discussion took place about which grids the current item (13.6) would relate to.     The Manager – Infrastructure Planning and Chief Executive Officer confirmed that the fees being proposed are only for new gate and grid applications pending the new policy.     The final policy will address the requirements of existing grids and gates.

 

Cr. O'Neil left the Chambers at 12:11pm taking no further part in the debate or discussion.

 

Resolution No. GM.439.12

Moved Cr Price                                                             Seconded Cr Wason  

That Council adopt an interim charge of $250 for the licensing of a gate and grid combination or a gate on its own.

 

The renewal fee be $100, after the ten year currency period (subject to the final policy) for the relevant licence expires.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager -  Infrastructure Planning

 

Cr. O'Neil entered the Chambers at 12:13pm.

 

 

development & Environment Services

 

Item Number:                                   15.1

File Number: D12/42128

Subject Heading:                          Request for change of condition for a PRELIMINARY APPROVAL FOR MATERIAL CHANGE OF USE – UNDEFINED USE (WORKERS’ CAMP – 848 ROOMING UNITS, SITUATED AT 44564 WARREGO HIGHWAY, ROMA QLD 4455 - LOT 53 ON SP217817.

Location:                                          44564 Warrego Highway, Roma QLD 4455 (Lot 53 on         SP217817)

Applicant:                                         Consolidated Properties Pty Ltd C/- McArthur Planning &    Development Pty Ltd PO Box 3185, Tarragindi QLD 4121

Author and Officer’s Title:                Danielle Pearn, Coordinator - Planning

Executive Summary: 

A request has been received to change a condition relating to an application that sought a Preliminary Approval to carry out a Material Change of Use – Undefined Use (Workers’ Camp – 848 rooming units): varying the effect of the Local Planning Instrument under section 242 of SPA, on land fronting the Warrego Highway (east of but not fronting Roslyn Drive), Roma Qld 4455 and described as Lot 53 on SP217817. 

 

Resolution No. GM.440.12

Moved Cr Price                                                             Seconded Cr Schefe  

That Council refuse the application to change condition 17 of the Preliminary Approval for Material Change of Use – Undefined Use (Workers’ Camp – 848 rooming units) and Preliminary Approval varying the effect of the Local Planning Instrument under s.242 of SPA, at 44564 Warrego Highway, Roma QLD 4455.

 

CARRIED                                                                                                                      6/3

 

Delegated Officer

Coordinator - Planning

 

 

Item Number:                                   15.2

File Number: D12/42377

Subject Heading:                          Development Application for Material Change of Use and ERA 21 – Motor Vehicle Workshop Operation (File: 2012/18251)

Location:                                          Billy Bob Way, Roma Qld 4455 (part of Lot 12 on SP226952)

Applicant:                                         Traymar (Qld) Pty Ltd

Author and Officer’s Title:                Danielle Pearn, Coordinator - Planning

Executive Summary: 

Traymar (Qld) Pty Ltd sought approval for a Material Change of Use to establish a Showroom, Industry (Medium Impact Industry) and Caretaker’s Residence on Lot 12 SP226952, situated at Billy Bob Way, Roma. 

 

Resolution No. GM.441.12

Moved Cr Newman                                                       Seconded Cr Chambers  

 

 

Preamble

1.    Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

CONDITIONS OF APPROVAL FOR MATERIAL CHANGE OF USE – INDUSTRY, SHOWROOM AND CARETAKER’S RESIDENCE - STAGE 1 & STAGE 2

 

General

 

1.     Complete and maintain the approved development as follows: (i) in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.    Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions

 

3.    Maintain the approved development being a Material Change of Use – ‘Industry’, ‘Showroom’ and ‘Caretaker’s Residence’ in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

WES-211-ROM SD – 100 ISSUE J

Title Sheet

12/03/2012

WES-211-ROM SD – 101 ISSUE L

Ground Site Plan - Stage 1

12/03/2012

WES-211-ROM SD – 102 ISSUE H

Ground Floor Plan

12/03/2012

WES-211-ROM SD – 103 ISSUE G

First Floor Plan

12/03/2012

WES-211-ROM SD – 105 ISSUE D

Ground Site Plan - Stage 2 

12/03/2012

WES-211-ROM SD – 106 ISSUE A

Car Wash Detail

12/03/2012

WES-211-ROM SD – 200 ISSUE A

Elevations

12/03/2012

WES-211-ROM SD – 800 ISSUE A

Perspectives

12/03/2012

SKC-09 Rev A

Erosion and Sediment Control Plan

11/10/2012

2012.214.200 Version 2

West Star Roma Engineering Services Report

09/2012

CMDG D5

Capricorn Municipal Development Guidelines – Stormwater Drainage Design D5 Design Guidelines

03/2012

CMDG D12

Capricorn Municipal Development Guidelines – Sewerage Reticulation D12 Design Guidelines

10/2007

CMDG D11

Capricorn Municipal Development Guidelines – Water Reticulation D11 Design Guidelines

10/2001

 

4.    During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.    Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

 

6.    All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

Stormwater and Drainage

 

7.    Major and minor event stormwater drainage systems are to be provided for the development site in accordance with the Queensland Urban Drainage Manual (QUDM) (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation) and CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

8.    Stormwater must not be allowed to pond on the property being developed during the development process and after the development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

9.    Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

10.   There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after the development has been completed.

 

11.   The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Siteworks

 

12.   All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites. 

 

Erosion Control

 

13.   If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

14.   Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

15.   Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council.  

 

Environmental

 

16.   The developer shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site.

 

 

 

 

Services

 

17.   The development shall be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3), and CMDG – D11 Design Guidelines ‘Water  Reticulation’, at no cost to Council.

 

18.   The development shall be connected to Council’s reticulated sewerage disposal system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3), and CMDG – D12 Design Guidelines ‘Sewerage  Reticulation’, at no cost to Council.

 

19.   The development is to be connected to a reticulated electricity supply service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

20.   If the premises is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

21.   All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the CMDG (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

22.   Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Access, Car parking and Manoeuvring

23.   The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

24.   Vehicle access from Billy Bob Way to the development site is to be at the location of the existing crossover identified on the development site plan.  No additional vehicle accesses to the development site shall be established without the prior consent of Council.

 

25.   Vehicles entering and exiting the development site must be able to enter and leave in forward direction.  Reversing out of development site is not permitted.  Vehicle manoeuvres in this regard are to be totally contained within the development site boundaries.

 

26.   All vehicle movements within the site are to be clear of proposed parking areas, buildings and landscape treatments. Vehicle parking bays must not encroach into swept paths for vehicle movements onsite.

 

27.   Vehicle access and manoeuvring areas are to comply with AS/NZS 2890.1:2004 Parking facilities Part 1: Off-street car parking.

 

28.   Service vehicle access and manoeuvring is to be designed in accordance with AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities requirements.

 

29.   Parking bay configurations (width and lengths) to be in accordance with AS/NZS 2890.1:2004 Parking Facilities Part 1: Off-Street Car Parking.

 

30.   Disabled car parking bays shall be designed in accordance with AS/NZS 2890.6:2009 Parking Facilities Part 1: Off-Street Car Parking.

 

31.   No on-street parking is permitted at the frontage of the development site at any time.

 

32.   All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) any relevant Australian Standard that applies to that type of work and (vi) the CMDG and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Signage and Linemarking

 

33.   Signage and line marking is to be provided in accordance with MUTCD requirements and AS/NZS 2890.1:2004 – Parking facilities Part 1: Off-street car parking.

 

34.   Pavement line marking to be provided to delineate vehicle parking bays provided onsite.

 

Landscaping

 

35.   Vegetation is to be established prior to commencement of any approved uses on the site and groundcovers should fully cover vegetated areas within one (1) year of planting.

 

Rubbish Collection

 

36.   Waste containers shall be placed in a screened area, accessible by the vehicles used by Council, its agents and/or others.  At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Advertising Signs

 

37.   Any proposed advertising signage is subject to a further development approval unless compliant with the self-assessable development provisions of the planning scheme. 

 

38.   Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

Avoiding Nuisance

 

39.   During the establishment of the approved development, no nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

40.   There must not be unreasonable or sustained levels of noise or odour and no nuisance caused to adjoining properties during the course of the construction works.

 

41.   Any air conditioning, generator, refrigeration, pump, exhaust, fans, or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the background noise level.

 

42.   Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

43.   All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

44.   The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds and long grasses.  The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.

 

Wash Bay

 

45.   The proposed vehicle wash bays shall be connected to sewer drainage in accordance with AS3500 (relevant sections). A trade waste approval will be required for this connection with waste generated being passed through a trade waste pit prior to discharge to Council sewer.

 

46.   Developer to install a coalescing plate separator in addition to a triple interceptor in order to effectively remove petroleum oils from contaminated wastewater that will be generated on site through the wash down bay.

 

47.   Water discharges from the activity shall comply with any Environmental Protection Policy (Water) that shall from time to time be proclaimed.

 

48.   The activity must be carried out by such practicable means necessary to prevent or minimise the release of contaminants by rainfall and stormwater runoff.

 

Use

 

49.   The approved Caretaker’s Residence is to be occupied only by persons responsible for the security, maintenance and/or management of the premises.

 

50.   All conditions of approval related to the establishment of the approved development must be fulfilled prior to any approved uses commencing on the site.

 

51.   The developer must notify Council upon completion of the conditions of approval and prior to the commencement of any approved uses on the site.

 

No Cost to Council

 

52.   Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

53.   The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

54.   All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to construction commencing.

 

CONDITIONS OF APPROVAL FOR STAGE 1

 

Landscaping

 

55.   Landscaping is to be established adjacent to the full perimeter of the development site excluding the location of vehicle access, in accordance with approved drawing “Stage 1 Proposal” WES-211-ROM SD 101 Rev L, dated 12/03/2012.  Vegetation is to comprise a mix of trees, shrubs and groundcovers.

 

 

 

Access, Car parking and Manoeuvring

 

56.   Provide 46 onsite car parking spaces, including one (1) space for persons with disabilities, in accordance with the approved drawing “Stage 1 Proposal” WES-211-ROM SD-101 Rev L dated 12/03/2012.

 

57.   All car parking spaces, access and manoeuvring areas are to be sealed with an approved impervious surface to the extent identified on the approved plan “Stage 1 Proposal” WES-211-ROM SD-101 Rev L dated 12/03/2012. Surfacing shall consist of either patterned concrete, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.

 

Infrastructure Contributions

 

58.   An infrastructure contribution, in accordance with Council’s adopted Priority infrastructure Plan, of $104,982.50 is payable to the Council. The stated charge is to be paid prior to commencement of construction of Stage 1.

 

CONDITIONS OF APPROVAL FOR STAGE 2

 

Landscaping

 

59.   Landscaping is to be provided adjacent to the perimeter of the site to the extent detailed on approved drawing “Stage 2 Proposal” WES-211-ROM SD-105 Rev D, dated 12/03/2012.  Vegetation is to comprise a mix of trees, shrubs and groundcovers.

 

Access, Car parking and Manoeuvring

 

60.   Provide an additional eight onsite car parking spaces in accordance with the approved drawing “Stage 2 Proposal” WES-211-ROM SD-105 Rev D dated 12/03/2012.

 

61.   All car parking spaces, access and manoeuvring areas are to be sealed with an approved impervious surface to the extent identified on the approved plan “Stage 2 Proposal” WES-211-ROM SD-105 Rev D dated 12/03/2012. Surfacing shall consist of either patterned concrete, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.

 

Infrastructure Contributions

 

62.   An infrastructure contribution, in accordance with Council’s adopted Priority infrastructure Plan, of $11,420.00 is payable to the Council. The stated charge is to be paid prior to commencement of construction of Stage 2.

 

CONDITIONS OF APPROVAL APPLICABLE TO ERA 21 – MOTOR VEHICLE WORKSHOP OPERATION

 

The standard conditions are set out below. Please note, contravention of any standard condition is an offence and may incur prosecution proceedings.  All the conditions printed in bold can attract an infringement notice (on-the-spot fine) if contravened.

 

1.1 General conditions

 

(a)        Environmental harm is not authorised by this Authority except to the extent that the harm is expressly authorised by a condition of this Authority.

 

(b)        The Holder must not change, replace or operate any plant or equipment installed at the Premises if the change, replacement or operation increases, or is likely to substantially increase, the risk of environmental harm.

 

(c)        The Holder must keep a copy of this Authority in a location readily accessible to personnel carrying out this activity.

 

(d)        The Holder must keep all records and documents required to be kept by a condition of this Authority at the premises for a period of not less than 12 months and make the records and documents available for examination by an Authorised Person immediately upon request.

 

(e)        The Holder must at all times install plant and equipment necessary to comply with the conditions of this Authority.

 

(f)         The Holder must at all times maintain plant and equipment in proper working order.

 

1.2 Air

 

(a)        A noxious or offensive odour must not be emitted beyond the boundaries of the Premises.

 

(b)        No particulate matter or visible contaminant, including dust, smoke, fumes    and aerosols likely to cause environmental harm is to emanate beyond the boundaries of the Premises.

 

(c)        Light sources at the Premises must be positioned and shielded to prevent     light spillage outside the boundaries of the Premises.

 

1.3 Water

 

(a)        Contaminants or contaminated water must not be directly or indirectly released from the Premises or to the ground or groundwater at the        Premises except for:

 

          (i)       Uncontaminated Overland Stormwater flow;

          (ii)      Uncontaminated Stormwater to the stormwater system; or

(iii)       Contaminants released to sewer under and in accordance with a trade waste permit granted by the local government under the Sewerage and Water Supply Act 1949.

         

(b)        Releases to water must not cause any visible oil slick or other visible evidence of oil or grease, nor contain visible, grease, scum, litter or        floating oil.

 

(c)      The Holder must ensure that:

 

(i)         maintenance and cleaning of equipment (including vehicles and plant) is carried out in an area where contaminants cannot be released into stormwater drainage, a roadside gutter, a water or onto unsealed ground.

(ii)        any spillage of contaminants is cleaned up immediately by a method other than hosing, sweeping or otherwise releasing the contaminants into stormwater drainage, a roadside gutter or a water.

(iii)       incident rainfall and overland flow of stormwater does not contact contaminants (for example, areas with contaminants should be roofed or be protected by diversion drains).

 

1.4 Noise

 

If a complaint (other than a frivolous or vexatious complaint) is made to the Administering Authority about noise from the Premises, the emission of noise from the Premises must not exceed the levels specified in Table 1.

 

 

 

 

 

 

 

Table 1

 

Noise limits at a Noise Sensitive Place

Period        

Noise level measured as the Adjusted Maximum Sound Pressure Level

  7 am to   6 pm   

Background Noise Level plus 5dB(A)

  6 pm to 10 pm

Background Noise Level plus 5dB(A)

10 pm to   7 am

Background Noise Level plus 3dB(A)

Noise limits at a Commercial Place

Period        

 

Noise level measured as the Adjusted Maximum Sound Pressure Level

  7 am to   6 pm   

Background Noise Level plus 10dB(A)

  6 pm to 10 pm   

Background Noise Level plus 10dB(A)

10 pm to   7 am   

Background Noise Level plus 8dB(A)

 

1.5 Waste

 

(a)        Nothing is to be burned at the Premises and nothing is to be removed from the Premises and burnt elsewhere.

 

(b)        Where regulated waste is removed from the Premises, records must be kept of the following:

          (i)       the date, quantity and type of waste removed;

(ii)        the name of the waste transporter and/or disposal operator that removed the waste; and

          (iii)     the intended treatment/disposal destination of the waste.

 

(c)      A contaminant (including a waste) must not:

          (i)       be buried at the Premises; or

          (ii)      be in contact with soil at the Premises; or

(iii)       directly or indirectly seep or penetrate into the soil or groundwater at the Premises.

 

1.6 Release monitoring and registers

 

(a)        A complaints register must be kept at the Premises and all complaints received about the Activity must be recorded in the register with the following details:

 

(i)         time, date and nature of complaint;

(ii)        type of communication (telephone, letter, personal, etc);

(iii)       name, contact address and contact phone number of the complainant (if the complainant does not wish to be identified then ‘not identified’ is to be recorded);

(iv)       response and investigation undertaken in response to the complaint;

(v)        name of the person responsible for investigating the complaint; and

(vi)       action taken as a result of the complaint and the investigation and the signature of or under the authorisation of the Holder.

 

(b)        An incidents register must be kept at the Premises and it must record any incidents including but not limited to:

 

          (i)       any fire at the premises;

          (ii)      any release not in accordance with this Authority.

 

 

 

 

 

1.7 Definitions

 

“Activity” means the environmentally relevant activity described in the Environmental Protection Regulation 1998 as:

 

ERA 21 Motor vehicle workshop operation - operating a workshop on a commercial basis or in the course of carrying on a commercial enterprise involving maintaining mechanical components, engine cooling radiators or body panels; spray-painting body panels; and detailing or washing relating to motor vehicles.”

 

“Adjusted Maximum Sound Pressure Level” means the average maximum A-weighted sound pressure level, adjusted for noise character and measured over a time period of not less than 15 minutes, using fast response.

 

“Administering Authority” means the Maranoa Regional Council.

 

“Authorised person” means an authorised person authorised under the Environmental Protection Act 1994.

 

“Authority” means this environmental authority or development approval as the case may be.

 

“Background Noise Level” means the LA90,T being the A-weighted sound pressure level exceeded for 90 percent of the time period not less than 15 minutes using fast response.

 

“Commercial Place” means a place that is used as an office or for business or commercial purposes.

 

“Holder” means the operator of the activity and includes the Executive Officers, actual and apparent agents, employees and contractors of the Holder.

 

“Noise Sensitive Place” means any of the following places—

 

(a)      a dwelling;

(b)        a library, childcare centre, kindergarten, school, college, university or other educational institution;

(c)      a hospital, surgery or other medical institution;

(d)        a protected area, or an area identified under a conservation plan as a critical habitat or an area of major interest, under the Nature Conservation Act 1992;

(e)      a marine park under the Marine Parks Act 1982;

(f)         a park or garden that is open to the public (whether or not on payment of money) for use other than for sport or organized entertainment.

 

“Premises” means Lot 12 on SP 226952, Billy Bob Way, Roma.

 

“Uncontaminated Overland Stormwater Flow” and “Uncontaminated Stormwater” refer to stormwater that does not contain contaminants.

 

Note: Refer to Attachment 2 - Department of Transport and Main Roads Conditions of Approval

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Coordinator - Planning

 

 

 

 

 

 

Item Number:                                   15.3

File Number: D12/42394

Subject Heading:                          Development Application for Material Change of Use - "Accommodation Units" (9 units) (File: 2012/18217)

Location:                                          92-94 Taylor Street, Roma (Lot 39 SP236781)

Applicant:                                         Steven & Wendy Merrick

Author and Officer’s Title:                Danielle Pearn, Coordinator - Planning

Executive Summary: 

The applicant seeks approval for a material change of use to establish nine accommodation units on land situated at 92-94 Taylor Street, Roma, described as Lot 39 on SP253599.

 

The application is subject to Impact Assessment against the relevant provisions of Roma Town Planning Scheme 2006.  No submissions were received during the public notification period (16/10/2012 – 12/11/2012).

 

Resolution No. GM.442.12

Moved Cr O'Neil                                                            Seconded Cr Denton  

The application for Material Change of Use -“Accommodation Units” (9 units) at 92-94 Taylor Street, Roma, described as Lot 39 SP253599, be approved subject to the following conditions:

 

Preamble

1.    Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

Complete and Maintain

 

1.    Complete and maintain the approved development as follows: (i) in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.    Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.    Maintain the approved development being Material Change of Use (Accommodation Units) in accordance with the approved plans:

 

Plan/Document Number

Plan/Document Name

Date

0080112 – 1 of 11 Rev A

Site Plan

24/06/2012

0080212 – 2 of 11 Rev A

Floor Plan Bld 1 and Bld 3

24/06/2012

0080312 – 3 of 11 Rev A

Floor Plan Bld 2 Ground Floor

24/06/2012

0080412 – 4 of 11 Rev A

Floor Plan Bld 2 First Level

24/06/2012

0080512 – 5 of 11 Rev A

Floor Plan Bld 4

24/06/2012

0080612 – 6 of 11 Rev A

Floor Plan Bld 5

24/06/2012

0080712 – 7 of 11 Rev A

Elevations Bld 1

24/06/2012

0080812 – 8 of 11 Rev A

Elevations Bld 2

24/06/2012

0080912 – 9 of 11 Rev A

Elevations Bld 3

24/06/2012

0081012 – 10 of 11 Rev A

Elevations Bld 4

24/06/2012

0081112 – 11 of 11 Rev A

Elevations Bld 5

24/06/2012

0081212 – 12 Rev A

Vehicle Movement Plan

07/2012

CMDG-R-041 Rev A

Residential Driveway Slab and Tracks

01/2010

 

4.    Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

5.    Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Stormwater and Drainage

 

6.    Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

7.    Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

8.    There must be no increases in any silt loads or contaminants in any overland flow from the property being developed, during the development process and after development has been completed.

 

9.    The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

10.   The developer shall submit a subsequent development application for Operational Works (stormwater management) to Council for approval for the development.

 

Erosion Control

 

11.   Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

12.   If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan in accordance with Schedule 7: “Standards for Stormwater Drainage” that prevents this from occurring.

 

13.   Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council. 

 

Services Provisions

 

14.   The development is to be connected to Council’s reticulated sewerage disposal system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3) and the CMDG Design Guideline - D12 ‘Sewerage Reticulation’, at no cost to Council.

 

15.   The development is to be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3) and the CMDG Design Guideline – D11 ‘Water Reticulation’, at no cost to Council.

 

16.   The development must be connected to an electricity reticulation service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

17.   The development is to be connected to reticulated gas supply at no cost to Council.

 

18.   If the development is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).

 

19.   All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the Capricorn Municipal Development Guidelines (CMDG) where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

 

Rubbish Collection

 

20.   At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

21.   All bins shall be shielded from the view of travelling public and neighbours.

 

Access, Car parking and Manoeuvring

 

22.   The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

23.   Vehicle crossover from Taylor Street is to be constructed of concrete in accordance with drawing CMDG-R-041 Rev A - Residential Driveway Slab and Tracks.

 

24.   Vehicle crossover must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

 

25.   Vehicle manoeuvring areas must be provided on-site to allow vehicles to exit designated car parking spaces and leave the site in a forward direction.

 

26.   Provide a total of 15 car parking spaces on the site in accordance with the approved plans. 

 

27.   All car parking spaces and driveway areas are to be sealed with an approved impervious surface.  Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal. 

 

28.   Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

 

Environmental

 

29.   All construction works on site are to be undertaken in accordance with the Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites (IE Aust, Queensland Division, Brisbane – or later versions).

 

30.   The developer shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site.

 

Landscaping and Fencing

 

31.   Landscaping is to be provided with a minimum width of two metres adjacent to the perimeter of the site, excluding driveways and car parking spaces and, adjacent to the internal driveways in accordance with the approved plan 0080112 Rev A “Site Plan”, dated 24/06/2012.  Landscaping is to comprise and mix of shrubs, trees and groundcovers.

 

32.   With the exception of gardens, unsealed areas of the site shall be turfed. 

 

33.   Ground covers should fully cover vegetated areas within 1 year of planting.

 

34.   Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.

 

Avoiding Nuisance

 

35.   Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

36.   All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

37.   Any air conditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

 

38.   During the establishment of the approved development, no nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

Advertising Signs

 

39.   Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

Infrastructure Contributions

 

40.   An infrastructure contribution, in accordance with Council’s adopted Priority infrastructure Plan, of $132,000.00 is payable to the Council. The stated charge is to be paid prior to commencement of construction.

 

Use

 

41.   The exterior finish of the two-storey building (proposed Building 2) is to match the finish of the brickwork used for the construction of the single storey buildings within the development.  The exterior finish of the buildings must not include any painted bessa block surface or unstained ash bessa block.

 

42.   All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

43.   The developer is to notify Council upon completion of the conditions of approval and prior to occupation of the dwelling units.

 

 

 

No Cost to Council

 

44.   The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

45.   All civil and related work shall be designed and supervised by a Registered Professional Engineer of Queensland (RPEQ) who are competent in the construction of the works.

 

46.   All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to occupation of the units.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Coordinator - Planning

  

 

Councillor Business

 

Item Number:                                   24.1

File Number: D12/42535

Subject Heading:                          Posting of Rates from the Surat Post Office

Author and Councillor’s Title:           Cr. Wendy Newman

Councillor’s Recommendation:

That Council consider the prior understanding with the Surat Post Office and determine whether Council should indicate to the Post Office Manager that future rates notice postings will or will not be made through that post office outlet.

 

The loss of council postage at the time of amalgamation created a potential for all the affected smaller post offices to lose transaction levels, and consequently have their service level reduced by Australia Post.

 

A strategy employed by Maranoa Regional Council to minimise the impact on Surat postal services was to arrange to have the rates notices posted from Surat. On investigation this seems to have been an informal decision,  and as noted in this report, implemented only intermittently.

 

Cr Newman encouraged Council to confirm this strategy for all future rates notice mail outs.

 

Discussion:

Council discussed the existing agreement with Surat Post Office and the possibility of offering other regional post offices the opportunity to undertake Council’s bulk mail outs.

 

Cr Price enquired if Council should review its mailing procedures across the board.

 

Cr Chambers enquired if Australia Post would redirect mail to Brisbane before being distributed throughout the region.   The Director – Corporate Services advised he would follow up on the matter.

 

ACTION:

 

That the matter lay on the table for further discussion at a later point during the meeting.

 

 

Delegated Officer

Director – Corporate Services

 

Subject Heading:  suspension of standing orders

Council adjourned for lunch at 12.48pm.

 

Subject Heading:  resumption of standing orders

Council resumed the meeting at 1.39pm.

 

Item Number:                                   24.2

File Number: D12/42635

Subject Heading:                          Rates Payment Plans

Author and Councillor’s Title:           Cr. Wendy Newman

Councillor’s Recommendation:

That Council consider promoting the benefits to ratepayers of paying for rates on a regular payment plan – as another option for residents.. This would be on the basis that the effect of the payment plan is to break up the rates amount into smaller, more manageable amounts – the aim being to pay all of the rates off before the end of the discount period.

 

Resolution No. GM.443.12

Moved Cr Newman                                                       Seconded Cr Denton  

That Council promote the benefits to ratepayers of paying for their rates on a regular payment plan. This would be on the basis that the aim of the payment plan is to pay all rates before the end of the discount period.

 

CARRIED                                                                                                                      8/1

 

Delegated Officer

Director – Corporate Services

 

 

 

Item Number:                                   24.1

File Number: D12/42535

Subject Heading:                          Posting of Rates from the Surat Post Office

Author and Councillor’s Title:           Cr. Wendy Newman

Councillor’s Recommendation:

That Council consider the prior understanding with the Surat Post Office and determine whether Council should indicate to the Post Office Manager that future rates notice postings will or will not be made through that post office outlet.

 

The loss of Council postage at the time of amalgamation created a potential for all the affected smaller post offices to lose transaction levels, and consequently have their service level reduced by Australia Post.

 

A strategy employed by Maranoa Regional Council to minimise the impact on Surat postal services was to arrange to have the rates notices posted from Surat. On investigation this seems to have been an informal decision,  and as noted in this report, implemented only intermittently.

 

Cr Newman encouraged Council to confirm this strategy for all future rates notice mail outs.

 

Discussion:

Earlier during the meeting Council determined that the matter should lay on the table for further discussion at a later point during the meeting.  Council again resumed discussion.

 

In response to an enquiry from Cr Chambers, the Director – Corporate Services advised that there is the possibility of Australia Post redirecting the mail through Brisbane before being distributed throughout the Maranoa.

 

Resolution No. GM.444.12

Moved Cr Newman                                                       Seconded Cr Chambers  

That rate notices be posted from the Surat Post Office, as a matter of policy.

 

MOTION LOST                                                                                                               4/5

 

Councillors Price & O’Neil foreshadowed another related motion in relation to mail to be dealt with later in the meeting.

 

Late Items

  

Item Number:                                   L.1

File Number: D12/44088

Subject Heading:                          Planning study to investigate options for heavy vehicle and Type 2 Road Train access through or around Roma, linking Butcher's Hill to the Roma Saleyard

Location:                                          Not Applicable

Applicant:                                         Not Applicable

Author and Officer’s Title:                Peter Weallans, Manager -  Infrastructure Planning

Executive Summary: 

The Department of Transport and Main Roads has commenced a planning study to investigate options for heavy vehicle and Type 2 Road Train access through or around Roma, linking Butcher’s Hill to the Roma Saleyards.

 

Resolution No. GM.445.12

Moved Cr Chambers                                                     Seconded Cr Wason  

That Council advise the Department of Transport and Main Roads that it is appreciative of the opportunity to provide input into the study and will do so by the nominated date of 31 January 2013.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager -  Infrastructure Planning

 

 

confidential items

 

In accord with the provisions of section 72 of the Local Government (Operations) Regulation 2010, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (e)      contracts proposed to be made by it;

          (c)      the local government budget;

          (d)      rating concessions;

          (f)       starting or defending legal proceedings involving it;

 

Resolution No. GM.446.12

Moved Cr Denton                                                          Seconded Cr O'Neil  

That Council close the meeting to the public at  2pm. 

 

CARRIED                                                                                                                      9/0

 

Resolution No. GM.447.12

Moved Cr Chambers                                                     Seconded Cr Wason  

That Council open the meeting to the public at 3.58pm.

 

CARRIED                                                                                                                      9/0

 

Cr. Flynn left the chambers at 4:01pm taking no further part in the debate or discussion.

Cr. Wason left the chambers at 4:01pm taking no further part in the debate or discussion.

 

Item Number:                                   23.1

File Number: D12/39768

Subject Heading:                          2013 Australia Day Award Recipients

Author and Officer’s Title:                Nicola Gear, Coordinator - Community Development   Surat

Executive Summary: 

To provide recommendations from the Awards Selection Committee for the 2013 Australia Day Award Recipients for the Maranoa region.

 

Resolution No. GM.448.12

Moved Cr Newman                                                       Seconded Cr Chambers  

 

That Council approve recommendations from the Awards Selection Committee for the 2013 Australia Day Award Recipients for the Maranoa region, with alterations as discussed by Council in closed session.

 

CARRIED                                                                                                                      7/0

 

Delegated Officer

Coordinator - Community Development Surat

 

Cr. Wason entered the chambers at 4:04pm.

Cr. Flynn entered the chambers at 4:04pm.

 

Item Number:                                   23.2

File Number: D12/37812

Subject Heading:                          Review of Management Fee - Denise Spencer Memorial Swimming Pool

Location:                                          Roma Swimming Pool - McDowall Street Roma

Applicant:                                         Andrew Bow

Author and Officer’s Title:                Matthew McGoldrick, Director - Corporate Services

Executive Summary: 

The Manager of the Roma Pool requested a review of the Management Agreement for managing the Denise Spencer Memorial Swimming Pool.

 

 

 

Resolution No. GM.449.12

Moved Cr Flynn                                                            Seconded Cr Price  

 

That the lessee be advised that Council will accommodate an increase of 3 per cent.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Director - Corporate Services

 

 

 

Item Number:                                   23.3

File Number: D12/42514

Subject Heading:                          Communications - Newsletter Publication and Website Development

Location:                                          Not Applicable

Applicant:                                         Not Applicable

Author and Officer’s Title:                Jane Frith, Corporate Communications Officer

Executive Summary: 

Maranoa Regional Council shares Council news and information through a range of communication forums.  With the upcoming expiration of two publication contracts (Bottle Tree Bulletin and the Western Star Council News segment), Council’s direction was sought on the future use of these forums. 

 

Furthermore, Council at its General meeting on 12 September 2012(GM.288.12), approved the CEO’s proposal to re-develop Council’s Intranet site (internal website) through the contracting of an IT specialist for a 6 month period, and to develop ‘in-house’ technical capability and control of the Intranet utilising Sharepoint.  It was requested that Council consider extending this project to include the redevelopment of the external website.

 

Resolution No. GM.450.12

Moved Cr Chambers                                                     Seconded Cr Newman  

That Council:

 

1.   Endorse extension of the current service provider contract with Booringa Action Group (BAG), for the production and distribution of the ‘Bottle Tree Bulletin’ until the end of the 2012/13 financial year (last issued publication June 2013);

 

2.   Endorse extension of the Western Star Council News segment, in its current format, until the end of the 2012/13 financial year (last issued segment third week of June 2013);

 

3.   Officers further investigate current trends and publication options for sharing of Council news and information, with results to be presented at a future Council Workshop for further discussion;

 

4.   Authorise the Chief Executive Officer to progress re-development of Council’s external website as part of, and in parallel with, the project to redevelop the Intranet site.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Corporate Communications Officer

 

Cr. O'Neil declared a perceived ‘Conflict of Interest’ in the following two items due to a family member owning local Real-estate Agency, L J Hooker and left the chambers at 4:05pm taking no further part in the debate or discussion.

 

Item Number:                                   23.4

File Number: D12/42632

Subject Heading:                          Roma Neighbourhood Centre

Location:                                          29A Bowen Street Roma

Applicant:                                         Not Applicable

Author and Officer’s Title:                Matthew McGoldrick, Director - Corporate Services

Executive Summary: 

Council had previously considered selling the Neighbourhood Centre site at 29A Bowen Street. To that end Council obtained two valuations for the site and advertised Expressions Of Interest. An Expression of Interest was received from Bret Taylor but when Council issued a tender to Bret he was not able to lodge a tender that closely matched Council’s reserve price.

 

It would now be appropriate for Council to list the property with Council’s Real Estate Agent Ray White.

 

Resolution No. GM.451.12

Moved Cr Schefe                                                          Seconded Cr Flynn  

That Council list for sale the property at 29A Bowen Street for a Reserve price based on the valuations received in December 2011 and advise the agent that Council will only consider offers made with a deferred settlement where purchase price and the deferral offer a value at or similar to Council’s reserve.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Director - Corporate Services

 

At cessation of discussion on the abovementioned item, Cr. O'Neil entered the chambers at 4:05pm.

 

Cr. Denton declared a perceived conflict of interest in the following item due to her close friendships and associations with both tenderers and left the Chambers at 4:05pm taking no further part in the debate or discussion.

 

Item Number:                                   23.5

File Number: D12/42634

Subject Heading:                          Tender 13/18 Lease of the Multipurpose - Lettable Space

Location:                                          Not Applicable

Applicant:                                         Not Applicable

Author and Officer’s Title:                Matthew McGoldrick, Director - Corporate Services

Executive Summary: 

Advertising for the Tender of the Lettable Space at the Injune Multi-purpose Centre commenced on 26 October, 2012. Tenders were open for three weeks and closed on 20 November 2012.

 

Resolution No. GM.452.12

Moved Cr Chambers                                                     Seconded Cr Flynn  

 

That subject to a review of the power requirements for the proposal submitted by Allen Family Investments Pty Ltd, that Council award the tender for the Injune lettable space to Allen Family Investments Pty Ltd for a period of three years with an option to extend for another three years at $400 per week rental.

 

And;

 

That Council work with Creative Injune to identify alternative Art Space options.

 

CARRIED                                                                                                                      6/2

 

Delegated Officer

Director - Corporate Services

Director - Community & Commercial Services

 

At cessation of discussion of the abovementioned item, Cr. Denton entered the Chambers at 4:08pm.

 

Cr. Flynn declared a perceived conflict of interest in the following item due to holding property affected by the flood event.    Cr Flynn left the Chambers at 4:08pm taking no further part in the debate or discussion.

 

Item Number:                                   23.6

File Number: D12/42179

Subject Heading:                          Request for rebate of water access and sewerage rates for properties affected by the February 2012 flood event

Author and Officer’s Title:                Dana Harrison, Coordinator - Rates

Executive Summary: 

Council received feedback from various ratepayers in Mitchell and Roma who were affected by the February 2012 flood event querying the water access and sewerage charges on their rates notices for the period the property was uninhabitable.

 

Resolution No. GM.453.12

Moved Cr Schefe                                                          Seconded Cr Newman  

That Council offer a rebate to those ratepayers where the owner/occupier was flood affected from the February 2012 event;  the rebate be applicable to those ratepayers who have paid the rates and are up to date and the rebate be based on the property being within the flood affected areas of Roma and Mitchell and the property owner making application for a rebate and indicating the timeframe of when they were not resident in the house. The calculation of the rebate be based on an amount calculated on a percentage of the monthly water and sewerage rates for the property.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Coordinator - Rates

 

 

Item Number:                                   23.7

File Number: D12/42681

Subject Heading:                          Native Title Claims

Location:                                          Not Applicable

Applicant:                                         Not Applicable

Author and Officer’s Title:                Dale Waldron, Manager - Administration

Executive Summary: 

Council received an agreement to enable MacDonnells Law to continue to act on Council’s behalf for Native Title matters, subject to the submission of a funding application to the Attorney General’s Department for funding to cover potential disbursements into the future.

 

Resolution No. GM.454.12

Moved Cr Chambers                                                     Seconded Cr Price  

That Council engage MacDonnells Law to make the funding application on Council’s behalf and that Council endorse the agreement allowing for MacDonnells Law to continue to act on Council’s behalf for these Native Title matters.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager - Administration

 

At cessation of discussion on the abovementioned item, Cr. Flynn entered the chambers at 4:09pm.

 

Cr. Denton declared a perceived conflict of interest in the following item due to her being a member of the Injune Retirement Village Inc. Steering Committee and left the chambers at 4:10pm taking no further part in the debate or discussion.

 

Item Number:                                   LC.1

File Number: D12/42673

Subject Heading:                          Injune Retirement Village Inc.- Mt Hutton Retirement Village - request for assistance

Author and Officer’s Title:                Edward Sims, Manager - Major Projects, Economic      Development & Tourism

Executive Summary:

The Mt Hutton Retirement Village at Injune has been operated by the Churches of Christ.

 

Trusteeship of the facility was transferred to them by the Injune Retirement Village Inc. Steering Committee in 2002 and was recently closed due to viability reasons.

 

At its General Meeting on 28 November 2012, Council passed the following resolution No. GM.408.12:

 

That the Chief Executive Officer or delegate initiate contact with representatives of the Injune Retirement Village Inc. to seek further clarity on the proposed future use of the facility;

 

And,

 

That following receipt of clarification, the matter be tabled for Council’s consideration at the General Meeting on 12 December 2012.

 

Resolution No. GM.455.12

Moved Cr Newman                                                       Seconded Cr Schefe  

That:

 

1.  Council agree to a subsidy up to the value of $12,000 for a period up to six months from date of transfer of trusteeship.

 

2.  This consideration be conditional on the submission to Council of evidence of relevant expenditure.

 

3.  A copy of the decision be sought with respect to the Churches of Christ confirming transfer of trusteeship of the Mt Hutton Retirement Village to the Injune Retirement Village Inc.

 

4.  Council further advise that Fire Insurance will be provided by Council to the 30 June 2013, but public and/or professional liability insurance cannot be provided by Council.

 

5.  Council not provide support to develop a business plan.

 

CARRIED                                                                                                                      8/0

 

Delegated Officer

Manager - Major Projects, Economic Development & Tourism

 

At cessation of discussion on the abovementioned item, Cr. Denton entered the chambers at 4:11pm.

 

Item Number:                                   LC.2

File Number: D12/42889

Subject Heading:                          Roma Sewage Treatment Plant - Status   Report

Location:                                          Not Applicable

Applicant:                                         Not Applicable

Author and Officer’s Title:                Troy Pettiford, Manager - Utilities

Executive Summary: 

Work on the Roma Sewage Treatment Plant Strategy Report has commenced. Early findings have uncovered some temporary measures that need to be actioned. An update was provided to Council on the results of the investigations and endorsement was sought for actions that need to be implemented.

 

Resolution No. GM.456.12

Moved Cr O'Neil                                                            Seconded Cr Chambers  

 

That Council:

 

1.   Discontinue the supply of effluent to the Roma golf course and approve providing town water to the course as an interim measure until the effluent quality improves.

2.   Undertake discussions with the management of Australian Country Choice in relation to the drafting of a revised effluent supply agreement.

3.   Approve the investigation and implementation of options to improve the capacity and treatment standard of the existing plant.

4.   Defer any decision on a major upgrade to the Roma Sewage Treatment Plant until the strategy report has been completed and presented to Council.

 CARRIED                                                                                         9/0

 

Delegated Officer

Manager – Utilities

 

 

 

 

 

 

Item Number:                                   LC.3

File Number: D12/43818

Subject Heading:                          Request Council Approval for Contractor Appointment - NDRRA Tender No. 13/5 (North West Area)

Location:                                          Not Applicable

Applicant:                                         Not Applicable

Author and Officer’s Title:                Julian McEwan, Manager - Flood Recovery

Executive Summary: 

This report relates to the contract for restoration of flood damaged roads and associated infrastructure in the North West area of the region.

 

Tender invitations were forwarded to all six contractors on the MRC panel of approved contractors with FKG, Watpac, NJ Contractors and Probuild Civil responding. These submissions have been reviewed and clarified and a revised proposal sought from all tenderers to allow a valid comparison to be made.

 

The outcome of the assessment is that NJ Contracting is the preferred contractor.

 

Resolution No. GM.457.12

Moved Cr Wason                                                          Seconded Cr Newman  

Council award tender 13/5 for the contract of restoration of flood damaged roads and associated infrastructure in parts of the north west area of the region, funded under the NDRRA Program, for the sum of $8,568,271.24 (excluding GST) to NJ Contracting.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Manager - Flood Recovery

 

 

 

Item Number:                                   13.3

File Number: D12/43165

Subject Heading:                          Request for the Construction of a one (1) Kilometre upgrade of Corfe Road

Location:                                          Corfe Road

Applicant:                                         Mr D Forbes

Author and Officer’s Title:                Peter Weallans, Manager -  Infrastructure Planning

Executive Summary: 

Council received a request from Mr D Forbes who has a residence under construction at 414-444 Corfe Road.  Mr Forbes advised that there is a 1 kilometre long black soil road leading to his entrance which he would like to have gravelled.  Mr Forbes advised that he has the necessary equipment to construct the road.

 

Discussion:

Earlier during the meeting Council determined that the matter should lay on the table for further discussion at a later point during the meeting.  Council again resumed discussion.

 

Resolution No. GM.458.12

Moved Cr Chambers                                                     Seconded Cr Denton  

That Council:

 

1.   Advise Mr Forbes that it is agreeable in principle to the construction of an upgrade of Corfe Road to his residence.

 

The works will require an Operational Works Approval as such, the full cost of construction will be borne by himself as the applicant and be a condition of the approval.

 

2.   Council consider adopting a policy in relation to the management of requests from the public for ad hoc extensions or upgrades to Council’s road network.

 

CARRIED                                                                                                                      6/3

 

Delegated Officer

Manager -  Infrastructure Planning

 

Item Number:                                   L.2

File Number: N/A

Subject Heading:                          SUPPLEMENTARY DISCUSSION OF COUNCIL BULK MAIL OUTS (in reference to item 24.1)

Councillor’s Title:                             Cr. Ree Price

Resolution No. GM.459.12

Moved Cr Price                                                             Seconded Cr O'Neil  

That Council review the present mail system (incoming and outgoing) to look for efficiencies and community benefits that could be gained.

 

CARRIED                                                                                                                      9/0

 

Delegated Officer

Chief Executive Officer

 

  

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 4.18pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 23 January 2013, at Roma Administration Centre.

 

 

 

 

...............……….................                                  ..................................

Mayor                                                          Date