Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 13 February 2013 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price,  Chief Executive Officer – Julie Reitano, Coordinator - Communications – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

Director Community & Commercial Services – Tony Klein, Director Development & Environment Services – Rob Hayward, Director Infrastructure Services (Acting) – Michael Parker.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

In the absence of the Mayor, the Deputy Mayor welcomed all present and declared the meeting open at 9.04am.

 

APOLOGIES   

 

Resolution No. GM/02.2013/01

Moved Cr Chambers                                                     Seconded Cr O'Neil

 

That apologies be received and leave of absence granted for Cr. Schefe  for this meeting.

 

CARRIED                                                                                                                      7/0

 

 

Confirmation of Minutes

 

Resolution No. GM/02.2013/02

Moved Cr Denton                                                          Seconded Cr Chambers  

 

That the minutes of the General Meeting (1-23.01.13) held on 23 January 2013 be confirmed as amended to include the following change:-

 

Item number 13.2 – Surat Water Supply Update – Point 1 – include the word “raw” preceding the word “water.”

 

CARRIED                                                                                                                      7/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

 

 

 

 

Presentations/Petitions and Deputations

 

The Mayor and Councillors held a presentation to recognise the achievements of high performing staff of Maranoa Regional Council, who were nominated for the Maranoa Medal Program.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Executive Services

 

Item Number:                                   10.1

File Number: D13/3766

Subject Heading:                          Consideration of Elected Member attendance at Upcoming Conferences

Location:                                          Mercure Hotel, Brisbane & Aberfoyle Park, Adelaide

Author and Officer’s Title:                Kelly Rogers, Coordinator - Executive Services

Executive Summary: 

Council had received notification of upcoming events for which Elected Members may like to consider attendance as part of enhancing policy and strategy development for Maranoa Regional Council.

 

Discussion:

Two of the activities under consideration involved attendance of the Mayor.  The Deputy Mayor called for and accepted a “Mover” and “Seconder” of the motion.  At that time no vote was taken to  allow for the arrival of the Mayor at a later point during the meeting.

 

Moved Cr Newman                                                      Seconded Cr Chambers

                                                                                                                                         

That Council endorse the attendance of nominated Elected members as follows:-

 

1.             The Mayor in attending the upcoming Community Cabinet Meeting if approved on 20 February 2013 in South Australia;

 

2.             One Elected Member (The Mayor with first refusal, followed by the Deputy Mayor or delegated Councillor, with Cr Price expressing an interest), and one member of staff at the Australian & New Zealand Disaster & Emergency Management Conference on 29 – 31 May 2013 in Brisbane;

 

3.             The Mayor and Cr. O’Neil in travelling to Canberra on 19 & 20 March 2013, to meet with a number of Federal Ministers to seek financial support for flood mitigation in Roma, Mitchell and Amby.

 

NO VOTE TAKEN

 

 

 

Item Number:                                   10.2

File Number: D13/4429

Subject Heading:                          Easter in the Country - Mayoral Breakfast

Location:                                          Roma

Applicant:                                         Roma Combined Christian Churches

Author and Officer’s Title:                Kelly Rogers, Coordinator - Executive Services

Executive Summary: 

Traditionally as part of the Easter in the Country Festival (EITC), Council has partnered with Roma Combined Christian Churches annually by way of hosting a joint “Mayoral Breakfast” to commence the EITC celebrations.

 

Discussion:

Cr. Newman stated  that she was not in favour of Council providing a donation to the Roma School Chaplaincy Program.

 

Resolution No. GM/02.2013/03

Moved Cr Denton                                                          Seconded Cr O'Neil  

That Council:-

 

1.   Continue to partner with Roma Combined Christian Churches in hosting the EITC Mayoral Breakfast;

 

2.   Review the current event format and financial contribution as part of the 2013/14 budget deliberations.  

 

 

CARRIED (Cr. Newman voted against the motion)                                                             6/1

 

Responsible Officer

Coordinator - Executive Services

 

 

Item Number:                                   10.3

File Number: D13/4809

Subject Heading:                          ULDA extension of Acacia St

Author and Officer’s Title:                Edward Sims, Manager - Major Projects, Economic Development & Tourism

Executive Summary: 

The ULDA are preparing to transfer title of land in Cottell St Roma to Horizon Housing Company who in conjunction with SANTOS is constructing affordable accommodation to house key workers (apprentices) in our region.

 

The lots for development immediately adjoin the lot owned by the Endeavour Foundation, and a new road is to be constructed adjacent to its northern border.   It is proposed to push this new road into stage 8a of the UDA to link the network of access lanes in Stage 8b to Cottell St.  

 

Prior to the Department of Natural Resources and Mines (DNRM) being able to finalise registration of the title to HHC, they had requested Council’s support of the road dedication as was needed with Stage 1.

 

 

 

 

 

Discussion:

Council determined that the matter should lay on the table for further consideration at a later point during the meeting, pending clarification of the location of the community garden (to determine that there would be no impacts on that activity).

 

Action:

That the matter lay on the table for further consideration at a later point during the meeting pending further investigation.

 

 

 

The Mayor entered the Chamber at 9.33am, and assumed the Chair.

 

 

Item Number:                                   10.4

File Number: D13/4771

Subject Heading:                          Proposed Research Tour to the USA and Canada

Author and Officer’s Title:                Edward Sims, Manager - Major Projects, Economic       Development & Tourism

Executive Summary: 

Sponsored by SANTOS and ORIGIN and in conjunction with an interested consultative group, Toowoomba and Surat Basin Enterprise (TSBE) has arranged a study tour of the energy provinces of USA and Canada during April 2013.  

 

The premise for the tour is that USA and Canada have had the impact of the energy industry on their communities for many decades – as such, we have an opportunity to learn and explore mistakes and successes that have occurred in other regions.  This is an opportunity to obtain first hand quality information from sources allied to Australian local government.

 

The trip has been assembled through a working group of Industry and Government with assistance from a consultant with Canadian Industry experience.  TSBE are keen to obtain Council’s response both positive and negative, by Wednesday 13 February 2013.  After receiving Council’s feedback they aim to take the proposed tour to a wider market.

 

This report sought Council’s Expression of Interest for participation in the proposed tour which was explained in the attachment to the agenda report.    

 

Discussion:

Council determined that the matter should lay on the table pending further investigation of estimated costs alignment with adopted allowances under the Councillor Expense and Provision of Facility Policy.

 

Action:

That the matter lay on the table for further consideration at a later point during the meeting pending further investigation.

 

 


Community & commercial Services

 

Item Number:                                   11.1

File Number: D13/3939

Subject Heading:                          2013 Australia Day Awards & Celebrations Post Event Report

Author and Officer’s Title:                Nicola Gear, Coordinator - Community Development Surat

Executive Summary: 

A Post Event Report on the 2013 Australia Day Awards & Celebrations held on 26 January 2013.

 

Discussion:

Cr. O’Neil commended staff on a well organised event, in particular the efforts of the Community Development Team.  Cr. Denton made particular mention of the new Coordinator – Community Development for Injune – congratulating her on her new role and acknowledging her contribution to date.

 

Cr. Price requested the timing of events across the region be reviewed.  The Director of Community & Commercial Services advised Council that this would be undertaken by the team as a matter of routine to ensure the wishes of the community are best accommodated.

 

The Mayor congratulated Councillors on officiating the respective ceremonies across the region, and stated that the inclusion of the ‘Golden Dogger Awards’ in this year’s program was a positive step towards  promoting the importance of wild dog control across the region.

 

Resolution No. GM/02.2013/04

Moved Cr Chambers                                                     Seconded Cr Newman  

That Council receive and note the Officer’s Report as presented.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Community Development Surat

 

Item Number:                                   11.2

File Number: D13/929

Subject Heading:                          Healthy Communities Initiative Local Government Area (LGA) Phase 1 - Extension to 30 June 2014

Applicant:                                         Melissa Wathen

Author and Officer’s Title:                Melissa Wathen, Manager- Social Development

Executive Summary: 

The Department of Health & Ageing has offered Maranoa Regional Council the opportunity to negotiate an extended timeframe from July 2013 to June 2014, to use under expenditure for the original Healthy Communities Initiative “Be Healthy Maranoa” program to be allocated to ongoing program delivery.

 

Resolution No. GM/02.2013/05

Moved Cr Price                                                             Seconded Cr Chambers  

That Council authorise the Chief Executive Officer to sign the Deed of Variation once it is received and reviewed.

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager- Social Development

Item Number:                                   11.3

File Number: D13/3381

Subject Heading:                          Roma Placemaking Plan Implementation

Location:                                          Roma

Author and Officer’s Title:                Tony Klein, Director - Community & Commercial Services

Executive Summary: 

Council adopted the Maranoa Placemaking Strategy in December 2011.  Consideration of an implementation methodology of the Roma Placemaking Plan was sought.

 

 

Resolution No. GM/02.2013/06

Moved Cr O'Neil                                                            Seconded Cr Wason  

That Council:-

 

  1. Establish a Roma CBD Advisory Committee incorporating key stakeholders to guide the implementation of the Roma Placemaking Plan including but not limited to regulated parking and mid-street crossings considerations; and

 

  1. Endorse the use of the various car parking audits undertaken over the previous year by Council for the Roma CBD Advisory Committee.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator – Executive Services

 

Infrastructure Services

 

Item Number:                                   13.1

File Number: D13/4180

Subject Heading:                          Capital Project - Upgrade of Leumeah Lane

Author and Officer’s Title:                Kym Downey, (Acting) Manager Asset & Design Services

Executive Summary: 

Council had received a request to upgrade Leumeah Lane, Injune to provide wet weather access to the landholder.

 

Discussion:

Council advised that they were in favour of the presented reporting format in consideration of future received requests for road works which have not been formally approved and budgeted for under the current Capital Works Program.

 

Resolution No. GM/02.2013/07

Moved Cr Price                                                             Seconded Cr Flynn  

That:-

 

  1. Council consider this project as part of the upcoming 2013/14 budget deliberations;

 

  1. Prior to that time,  the current road hierarchy document be tabled for consideration at a Council Workshop and then tabled for formal adoption at a Council meeting in the case of  variations.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

(Acting) Manager Asset & Design Services

 

 

Item Number:                                   13.2

File Number: D13/4216

Subject Heading:                          Capital Project - New Road Linking Nellybri Road and Overstone Road

Author and Officer’s Title:                Kym Downey, (Acting) Manager Asset & Design Services

Executive Summary: 

Council has received several requests to construct a public road to link Nellybri Road and Overstone Road.

 

Discussion:

Council discussed that landholders benefiting  from the requested access road linkage, may wish to contribute to  costs, in order to bring access closer to them than is currently available.

 

Resolution No. GM/02.2013/08

Moved Cr Denton                                                          Seconded Cr Chambers  

That:-

 

  1. Council consider this project as part of the upcoming 2013/14 budget deliberations;

 

  1. Prior to budget deliberations the option be investigated of a ‘Special Rate or Charge” for landholders/ratepayers located  in the benefited area (only).

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

(Acting) Manager Asset & Design Services

 

 

Item Number:                                   13.3

File Number: D13/4240

Subject Heading:                          CAPITAL PROJECT – FOOTPATH CONSTRUCTION, ARTHUR STREET, ROMA

Author and Officer’s Title:                Kym Downey, (Acting) Manager Asset & Design Services

Executive Summary: 

Council had received a request to construct footpath in front of 63 Arthur Street, Roma.

 

 

Resolution No. GM/02.2013/09

Moved Cr O'Neil                                                            Seconded Cr Price  

That Council consider this project as part of the upcoming 2013/14 budget deliberations.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

(Acting) Manager Asset & Design Services

 


 

Item Number:                                   13.4

File Number: D13/4775

Subject Heading:                          Capital Project - Dust Seals on Maranoa Road

Author and Officer’s Title:                Kym Downey, (Acting) Manager Asset & Design Services

Executive Summary: 

Council had received a request to provide a bitumen seal to Maranoa Road in front of the “Karoola Park” and “Pembroke” homesteads.

 

Resolution No. GM/02.2013/10

Moved Cr Price                                                             Seconded Cr Chambers  

That:-

 

  1. Council consider this project as part of the upcoming 2013/14 budget deliberations;

 

  1. Policy development for managing dust suppression be considered at a Council Workshop prior to the matter being tabled for formal consideration.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

(Acting) Manager Asset & Design Services

 

 

Item Number:                                   13.5

File Number: D13/3610

Subject Heading:                          Planning study to investigate options for heavy vehicle and Type 2 Road Train access through or around Roma, linking Butcher's Hill to the Roma Saleyard

Author and Officer’s Title:                Peter Weallans, Manager -  Infrastructure Planning

Executive Summary: 

The Department of Transport and Main Roads has commenced a planning study to investigate options for heavy vehicle and Type 2 Road Train access through or around Roma, linking Butcher’s Hill to the Roma Saleyards and has sought Council’s comments/feedback on important considerations for a future access route.

 

Resolution No. GM/02.2013/11

Moved Cr Denton                                                          Seconded Cr O'Neil  

 

That Council:-

 

  1. Provide DTMR with the feedback as identified in the body of the report which outlines the issues that Council would like to be considered as part of the planning study.

 

  1. Advise DTMR that it would welcome the opportunity to provide further feedback/comments in a formal capacity (i.e. letter to Council for formal consideration) as the study progresses through the various stages.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager -  Infrastructure Planning

 

 

 

 

Development & EnvironmenT services

 

Item Number:                                   15.1

File Number: D13/3407

Subject Heading:                          Request to extend operating hours for six months for a Material Change of Use for Industry, Office & Accommodation Units (File Ref: C12.404)

Location:                                          69 Beaumont Drive, Roma Qld 4455 (Lots 2 & 3 on RP892984)

Applicant:                                         Viking Energy Pty Ltd C/- John Hasted, Istana Services Pty Ltd

Author and Officer’s Title:                Danielle Pearn, Coordinator – Planning

Executive Summary: 

This application originally sought a Development Permit for Material Change of Use for Industry (Medium Impact Industry, ERA21 – Motor Vehicle Workshop Operation, ERA43 – Concrete Batching Plant, Chemical Storage and pipe inspection station), Office and Accommodation Units (15 units and amenities block) on land at 69 Beaumont Drive, Roma Qld 4455 and described as Lots 2 & 3 on RP892984.

The proposal is located opposite rural residential development and applied to operate 24 hours a day.  An approval was issued on 30 August 2011 to allow the development but restricting the operating times to the following:

The hours of operation will be limited to 6am to 7pm Monday to Friday and 6am to 1pm Saturday with no operation on Sundays or Public Holidays.  The loading and unloading of goods will be limited to 6am to 7pm Monday to Friday and 6am to 1pm Saturday with no operation on Sundays or Public Holidays

The applicant appealed the decision to restrict the operating hours and a number of mediation meetings have occurred, with the latest being held on 30 November 2012, in the presence of a court appointed mediator.  This meeting confirmed that no mitigation measures could be put in place to overcome the noise of heavy vehicles entering and leaving the site throughout the night.

Following the issuing of the development approval, the Council subsequently considered a request to allow the 24 hour operation of the business for a period of two years and refused this request. 

The applicant also established accommodation on the site, which is not fully compliant with regulations, and a show cause notice was issued by the Council on 26 September 2012.  Officers of the Council have offered to assist in ensuring the accommodation on the site meets fire protection standards.

The development has not altered its operational status since.  The applicant sought approval from the Council to operate 24 hours for a period of 6 months.

The owners of the operation have indicated they are looking to relocate to a more suitable industrial location that would allow 24 hour operation and unfettered access to the site.  Any extension of operating hours may delay the decision to relocate.

 

Resolution No. GM/02.2013/12

Moved Cr Newman                                                       Seconded Cr Denton  

Council refuse any extension of operating hours due to the inability of the industrial operation to mitigate noise emanating from heavy vehicles visiting the site outside of daylight hours.

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator – Planning

presentation

 

The Mayor and Chief Executive Officer spoke of the importance of the Maranoa Medal Program in recognising high performing staff and celebrating successes.

 

Nominations were received for the following staff:-

 

Annette Gallagher, Sarah Kettle, Karlie Durnan, Jodie Young, Nicola Gear, Kevin Jinkins, Kevin Callaghan, Larissa Pears, Toni Omundson and Kerry Dean. 

 

The Mayor paid tribute to  the 2012 Maranoa Medal Award Winner – Nicola Gear.

 

 

Subject Heading:          suspension of standing orders

Council adjourned for morning tea at 10.24am.

 

Subject Heading:          resumption of standing orders

Council resumed the meeting at 11.04am.

 

 

Item Number:                                   15.2

File Number: D13/4314

Subject Heading:                          Application for Material Change of Use - Accommodation Units not catering for the travelling public (10 units)

Location:                                          35 Ronald Street, Injune Qld 4454 (Lot 314 on Crown PlanI7182)

Applicant:                                         David Matthew Walmsley & Susan Jane Walmsley C/- Fyfe Pty Ltd, PO Box 103, Springwood QLD 4127

Author and Officer’s Title:                Danielle Pearn, Coordinator – Planning

Executive Summary:

This application sought to carry out a Material Change of Use (Accommodation Units not catering for the travelling public – 10 units) on land at 34 Ronald Street, Injune QLD 4454 and described as Lot 314 on Crown Plan I7182.   The proposed development consists of 10 individual accommodation unit buildings, a separate laundry building and outdoor communal recreation area.  

The proposed change is generally consistent with the provisions of the Bungil Shire Council Planning Scheme including the DEOs and Town Zone Code.

 

Resolution No. GM/02.2013/13

Moved Cr Newman                                                       Seconded Cr Wason  

Council approve the application for a Material Change of Use (Accommodation Units not catering for the travelling public – 10 units) at 35 Ronald Street, Injune QLD 4454 and described as Lot 314 on Crown Plan I7182, subject to the following conditions:

 

Preamble

 

1.       Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

Conditions of Approval for Stage 1 for 5 Units and Laundry

 

 

 

 

 

Advice

 

This approval is for Accommodation Units only.  Any use of the dwellings for short-term accommodation would constitute a development offence and would be liable for prosecution under Chapter 7, Section 3 of the Sustainable Planning Act 2009.

 

Complete and Maintain

 

1.       Complete and maintain the approved development as follows: (i) in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.       Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.       Maintain the approved development being Material Change of Use (Accommodation Units not catering for the travelling public – 5 units & laundry) in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

12-0604 SD-00 DA1

Site Plan as amended in red.

June 2012

12-0604 SD-01 DA1

Vehicle Swept Path

June 2012

12-1604 SD-02 DA1

Floor Plan & Elevations

June 2012

12-0604 SD-03 DA1

Typical Section

June 2012

12-0604 SD-07 DA1

Laundry Floor Plan & Elevations

June 2012

12-0604 SD-08 DA1

Laundry Typical Section

June 2012

CMDG-R-041 Rev B

Residential Driveway Slab and Tracks

July 2011

D7

Capricorn Municipal Development Guidelines (CMDG) – Erosion Control and Stormwater Management Design Guideline

03/2012

D11

Capricorn Municipal Development Guidelines (CMDG) - Water Reticulation Design Guideline

10/2007

D12

Capricorn Municipal Development Guidelines (CMDG) - Sewerage Reticulation Design Guideline

10/2007

 

4.       All landscaping, streetscaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Stormwater and Drainage

 

5.       Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

6.       Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

7.       There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development have been completed.

 

8.       The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

9.       The developer shall submit a subsequent development application for Operational Works (stormwater management) to Council for approval for the development.

 

Erosion Control

 

10.     All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

11.     If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

12.     Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

13.     Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council. 

 

Services Provisions

 

14.     The development is to be connected to Council’s reticulated sewerage disposal system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3) and the CMDG Design Guideline - D12 ‘Sewerage Reticulation’, at no cost to Council.

 

15.     The development is to be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3) and the CMDG Design Guideline – D11 ‘Water Reticulation’, at no cost to Council.

 

16.     The development must be connected to an electricity reticulation service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

17.     If the development is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).

 

18.     All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the Capricorn Municipal Development Guidelines (CMDG) where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

19.     Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

Rubbish Collection and Refuse bin location.

 

20.     At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

21.     Bulk waste and recycling bins are to be provided and screened within an enclosed bin storage areas at the Ronald Street frontage of the site, in accordance with amended Plan No. 12-0604 SD-00 DA1 dated June 2012, Site Plan.

 

Access, Car parking and Manoeuvring

 

22.     The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

23.     Vehicle crossover from Ronald Street is to be constructed of concrete in accordance with drawing CMDG-R-041 Rev B - Residential Driveway Slab and Tracks, dated 07/2011.

 

24.     Vehicle crossover must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

 

25.     Vehicle manoeuvring areas must be provided on-site in accordance with approved Plan No. 12-0604 SD-01 DA1 dated June 2012 ‘Vehicle Swept Path’ to ensure vehicles can manoeuvre from designated onsite car parking spaces to exit the site in a forward direction.

 

26.     Provide a total of five (5) car parking spaces on the site, in accordance with Plan No. 12-0604 SD-00 DA1 dated June 2012, Site Plan.

 

27.     All carparking spaces and driveway areas are to be sealed with an approved impervious surface. Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.

 

Landscaping and Fencing

 

28.     Landscaped areas are to be provided at the side (northern and southern) and rear (eastern) boundaries of the site, as shown on approved Plan No. 12-0604 SD-00 DA1 dated June 2012, Site Plan.

 

29.     Landscaping must be provided at the Ronald Street frontage of the site, as shown on amended Plan No. 12-0604 SD-00 DA1 dated June 2012, Site Plan.  Landscaping at the Ronald Street frontage must reach a minimum height of 2 metres within 18 months of planting at the commencement of the use and must be maintained at all times while the use is operating at the site.

 

30.     Additional landscaping is to be provided at the end of the central driveway to visually screen the proposed laundry from Ronald Street as shown on amended Plan No. 12-0604 SD-00 DA1 dated June 2012, Site Plan.  Landscaping at the Ronald Street frontage must reach a minimum height of 2 metres within 18 months of planting at the commencement of the use and must be maintained at all times while the use is operating at the site.

 

31.     Construct and maintain a 1.8 metre high acoustic fence along the entire length of the southern side boundary, northern side boundary and eastern rear boundary.

 

Avoiding Nuisance

 

32.     Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

33.     All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

34.     Any air-conditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

35.     Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

 

Advertising Signs

 

36.     Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

Infrastructure Contributions

 

37.     You shall pay to Council an infrastructure contribution of $43,000.00 in accordance with the attached Infrastructure Charges Notice, prior to construction commencing.

 

No Cost to Council

 

38.     The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

39.     All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

40.     All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to occupation of the units.

 

Use

 

41.     All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

42.     The developer is to notify Council upon completion of the conditions of approval and prior to occupation of the dwelling units.

 

Latest versions

 

43.     Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Conditions of Approval for Stage 2 for 5 Units

 

Advice

 

This approval is for Accommodation Units only.  Any use of the dwellings for short-term accommodation would constitute a development offence and would be liable for prosecution under Chapter 7, Section 3 of the Sustainable Planning Act 2009.

 

Complete and Maintain

 

44.     Complete and maintain the approved development as follows: (i) in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

45.     Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

46.     Maintain the approved development being Material Change of Use (Accommodation Units not catering for the travelling public – 5 units) in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

12-0604 SD-00 DA1

Site Plan as amended in Red

June 2012

12-0604 SD-01 DA1

Vehicle Swept Path

June 2012

12-1604 SD-02 DA1

Floor Plan & Elevations

June 2012

12-0604 SD-03 DA1

Typical Section

June 2012

D7

Capricorn Municipal Development Guidelines (CMDG) – Erosion Control and Stormwater Management Design Guideline

03/2012

D11

Capricorn Municipal Development Guidelines (CMDG) - Water Reticulation Design Guideline

10/2007

D12

Capricorn Municipal Development Guidelines (CMDG) - Sewerage Reticulation Design Guideline

10/2007

 

47.     All landscaping, streetscaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Stormwater and Drainage

 

48.     Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

49.     Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

50.     There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development have been completed.

 

51.     The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

52.     The developer shall submit a subsequent development application for Operational Works (stormwater management) to Council for approval for the development.

 

Erosion Control

 

53.     All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

54.     If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

55.     Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

56.     Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council.

 

Services Provisions

 

57.     The development is to be connected to Council’s reticulated sewerage disposal system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3) and the CMDG Design Guideline - D12 ‘Sewerage Reticulation’, at no cost to Council.

 

58.     The development is to be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3) and the CMDG Design Guideline – D11 ‘Water Reticulation’, at no cost to Council.

 

59.     The development must be connected to an electricity reticulation service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

60.     If the development is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).

 

61.     All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the Capricorn Municipal Development Guidelines (CMDG) where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

62.     Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

Rubbish Collection and Refuse bin location.

 

63.     At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

64.     Bulk waste and recycling bins are to be screened within an enclosed bin storage area, in accordance with amended Plan No. 12-0604 SD-00 DA1 dated June 2012, Site Plan.

 

Roads, Access, Car parking, Manoeuvring Areas and Landscaping

 

65.     Vehicle manoeuvring areas must be provided on-site in accordance with approved Plan No. 12-0604 SD-01 DA1 dated June 2012, Vehicle Swept Path, to ensure vehicles can manoeuvre from designated onsite car parking spaces to exit the site in a forward direction.

 

66.     Provide a total of five (5) car parking spaces on the site, in accordance with Plan No. 12-0604 SD-00 DA1 dated June 2012, Site Plan.

 

67.     All carparking spaces and driveway areas are to be sealed with an approved impervious surface. Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.

 

Avoiding Nuisance

 

68.     Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

69.     All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

70.     Any airconditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

71.     Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

 

Advertising Signs

 

72.     Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

Infrastructure Contributions

 

73.     You shall pay to Council an infrastructure contribution of $43,000.00 in accordance with the attached Trunk Infrastructure Report prior to construction commencing.

 

 

No Cost to Council

 

74.     The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

75.     All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

76.     All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to occupation of the units.

 

Use

 

77.     All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

78.     The developer is to notify Council upon completion of the conditions of approval and prior to occupation of the dwelling units.


 

Latest versions

 

79.     Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Planning

 

 

Item Number:                                   15.3

File Number: D13/4333

Subject Heading:                          Application for Material Change of Use - Accommodation Units (5 units) (File Ref: 2012/18200)

Location:                                          19 Spencer Street, Roma Qld 4455 (Lot 1 on RP4387)

Applicant:                                         Discovery Building Contractors Pty Ltd C/- Storey & Castle Planning Pty Ltd, 12/1 Nerang Street, Nerang QLD 4211

Author and Officer’s Title:                Danielle Pearn, Coordinator - Planning

`Executive Summary:

This application sought a Development Permit for a Material Change of Use for “Accommodation Units” (5 Units) situated at 19 Spencer Street, Roma QLD 4455, described as Lot 1 on RP4387.

 

The application is subject to Impact Assessment against the relevant provisions of Roma Town Planning Scheme 2006.  One submission was received during the public notification period (12/11/2012 – 03/12/2012).

 

 

 

 

Resolution No. GM/02.2013/14

Moved Cr Newman                                                       Seconded Cr Chambers  

Council approve the application for a Material Change of Use for “Accommodation Units” (5 Units) situated at 19 Spencer Street, Roma QLD 4455, described as Lot 1 on RP4387, subject to the following conditions:

 

Preamble

 

1. Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

Complete and Maintain

 

1.    Complete and maintain the approved development as follows: (i) in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.    Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.    Maintain the approved development being Material Change of Use (Accommodation Units) in accordance with the approved plans:

 

Plan/Document Number

Plan/Document Name

Date

12-001Spe A1-01

Site Plan

23/07/2012

12-001Spe A2-01

Building A Ground Floor Plan

23/07/2012

12-001Spe A2-02

Building A First Floor Plan

23/07/2012

12-001Spe A3-03

Building B Floor Plans

23/07/2012

12-001Spe A3-01

Elevations 1 & 2

23/07/2012

12-001Spe A3-02

Elevations 3 & 4

23/07/2012

12-001Spe A3-03

Elevations 5 & 8

23/07/2012

12-001Spe A2-02

Elevations 6 & 7, Section

23/07/2012

SK01 Rev 01

Vehicle Turn Path Sheet 1 of 2

04/10/2012

SK02 Rev 01

Vehicle Turn Path Sheet 2 of 2

04/10/2012

1205011149 LS-1 of 1 Rev A

Landscape

05/2012

K2307-0003

Stormwater Management Plan

25/09/2012

CMDG-R-041 Rev B

Residential Driveway Slab and Tracks

07/2011

D7

Capricorn Municipal Development Guidelines (CMDG) – Erosion Control and Stormwater Management Design Guideline

03/2012

D11

Capricorn Municipal Development Guidelines (CMDG) - Water Reticulation Design Guideline

10/2007

D12

Capricorn Municipal Development Guidelines (CMDG) - Sewerage Reticulation Design Guideline

10/2007

 

4.    Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Stormwater and Drainage

 

5.    Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

6.    Post-development stormwater runoff flows (whose characteristics include volume, concentration and velocities) must be directed to the lawful point of discharge for the development site and there must be no increases in any silt loads or contaminants in any flow from the property being developed during the development process and after the development has been completed.

 

7.    The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

8.    Stormwater runoff is to be collected and discharged in accordance with the Stormwater Management Plan: K2307-0003 dated 25/09/2012.

 

Erosion Control

 

9.    All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

10.   Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

11.   Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council. 

 

Services Provisions

 

12.   The development is to be connected to Council’s reticulated sewerage disposal system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3) and the CMDG Design Guideline - D12 ‘Sewerage Reticulation’, at no cost to Council.

 

13.   The development is to be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3) and the CMDG Design Guideline – D11 ‘Water Reticulation’, at no cost to Council.

 

14.   The development must be connected to an electricity reticulation service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

15.   The development is to be connected to reticulated gas supply at no cost to Council.

 

16.   If the development is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).

 

17.   All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the Capricorn Municipal Development Guidelines (CMDG) where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

18.   Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

Rubbish Collection

 

19.   At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

20.   All bins shall be shielded from the view of travelling public and neighbours.

 

Access, Car parking and Manoeuvring

 

21.   The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

22.   Vehicle crossover from Spencer Street is to be constructed of concrete in accordance with drawing CMDG-R-041 Rev B - Residential Driveway Slab and Tracks, dated 07/2011.

 

23.   Vehicle crossover must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

 

24.   The vehicle crossover shall have standard vertical clearances for water supply mains and sewerage pipes passing in front of the development site.

 

25.   The clear minimum sight distance shall be provided for vehicles exiting the development site into Spencer Street.

 

26.   Vehicle manoeuvring areas must be provided on-site to allow vehicles to exit designated car parking spaces and exit the site in a forward direction.

 

27.   Provide a total of eight car parking spaces on the site in accordance with the approved plans. 

 

28.   All car parking spaces and driveway areas are to be sealed with an approved impervious surface.  Surfacing shall consist of either; patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal. 

 

29.   Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

 

30.   All vehicles access and related elements shall comply with (i) the development approval conditions (ii) Schedule 2 - ‘Standards for Road, Car parking, Access and Manoeuvring Areas (iii) Relevant Australian Standards (iv) the CMDG Guidelines (v) any alternative specifications that Council has agreed to in writing and which development must ensure do not conflict with any requirements imposed by any applicable laws and standards

 

Environmental

 

31.   All construction works on site are to be undertaken in accordance with the Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites (IE Aust, Queensland Division, Brisbane – or later versions).

 

32.   The developer shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site.

 

Landscaping and Fencing

 

33.   Site landscaping is to be provided in accordance with the approved landscaping plan ‘Landscape’ 1205011149 Sheet no. LS 1 of 1 Revision A dated 05/2012.

 

34.   Ground covers should fully cover vegetated areas within 1 year of planting.

 

35.   Site landscaping must be planted prior to occupation of the accommodation units.

 

36.   Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.

 

37.   Screen fencing to a height of 1.8 metres is to be established along the side and rear boundaries of the site.

 

Avoiding Nuisance

 

38.   Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

39.   All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

40.   Any air conditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

41.   Whilst the approved works are in progress, no nuisance is to be caused to adjoining properties and occupiers by the way of noise, smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

42.   Whilst the approved works are in progress, waste containers must remain on site and be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

43.   Unless otherwise approved in writing by the Council, approved hours of construction are restricted to Monday – Saturday 6.00 am to 6.00 pm – noise permitted.  Work or business which causes audible noise must not be conducted from or on the subject land outside the above times or on Sundays or Public Holidays.

 

44.   Any damage to roads and infrastructure, that is attributable to the progress of works on the development site or to vehicles associated with the development of the site, shall be repaired to at least the previous condition and at no cost to Council or, if the Council agrees, the cost of repairs may paid to Council for the Council to carry out the repairs.

 

Advertising Signs

 

45.   Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

Use

 

46.   The pergolas attached to the accommodation units must not be enclosed with walls or doors of any kind at any time and must remain open-sided for the duration of the approved use, and must be constructed of non-combustible material.

 

47.   All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

48.   The developer is to notify Council upon completion of the conditions of approval and prior to occupation of the dwelling units.

 

Infrastructure Contributions

 

49.   An infrastructure contribution, in accordance with Council’s adopted Priority infrastructure Plan, of $84,000.00 is payable to the Council. The stated charge is to be paid prior to commencement of construction.

 

No Cost to Council

 

50.   The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

51.   All civil and related work shall be designed and supervised by a Registered Professional Engineer of Queensland (RPEQ) who are competent in the construction of the works.

 

52.   All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to occupation of the units.

 

Latest versions

 

53.   Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Planning

 

 

Item Number:                                   15.4

File Number: D13/4385

Subject Heading:                          Application for Material Change of Use -           Medium Impact Industry (Sewage Treatment    Plant) and Environmentally Relevant Activity             63 - Sewage Treatment (File Ref: 2012/18039)

Location:                                          1750 Orallo Road, Euthulla QLD 4455 (Lot 49 on WV941)

Applicant:                                         Garland Trading Company Pty Ltd

Author and Officer’s Title:                Danielle Pearn, Coordinator - Planning

Executive Summary: 

This application seeks a Development Permit for a Material Change of Use Medium Impact Industry (Sewage Treatment Plant) and Environmentally Relevant Activity 63 - Sewage Treatment on land at 1750 Orallo Road, Euthulla QLD 4455 and described as Lot 46 on WV 941.

 

The proposed development is experimental in its aim of using sewerage water as an input to sustainable agriculture. The treated water will be used to drought-proof part of an agricultural property and expand its productivity. The acceptance and treatment of the sewerage water also adds an income stream to a rural property. If successful, the experience gained will be applied to other locations.

 

Lot 46 is 20.9 hectares. Road frontage of Lot 46 is 445 metres. Lot 46 is part of a larger group of properties owned and occupied by members of the Garland family.

 

The proposed development is consistent with the provisions of the Bungil Shire Planning Scheme 2006 in that it proposes an industrial use in a rural area where that industrial use is related to rural production and is generally consistent with the performance criteria for industrial uses in the Rural Zone Code.

 

The site is identified as Good Quality Agricultural Land (GQAL) and used for grazing and agriculture but the very small loss of the GQAL land in the Rural Zone to industry is outweighed by the improvements to the overall sustainability and viability of the property as a whole.

 

Discussion:

A “Mover” and “Seconder” was recorded for the motion, however no vote was taken on the item at that time.

 

Moved Cr Flynn                                                            Seconded Cr Denton  

Council approve the application for Material Change of Use Medium Impact Industry (Sewage Treatment Plant) and Environmentally Relevant Activity ERA 63 - Sewage Treatment on land at 1750 Orallo Road, Euthulla QLD 4455 and described as Lot 46 on WV941, with the removal of Condition Number 27,  and subject to the following conditions:-

 

Complete and maintain the development

1.         Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council unless the Council agrees in writing that those parts will be adequately complied with by amended specifications.

Easements, building envelopes and covenants

2.         The developer will be required to create an easement for access purposes over Lot 40 on WV837 in favour of Lot 46 on WV941 within two years of the commencement of the use.

3.         Until the easement is created and before the use commences, the developer must provide documentation of an agreement that allows vehicles associated with the use to traverse Lot 40 on WV837.

Stormwater and Drainage

4.         The stormwater drainage system to service the development shall be in accordance with Queensland Urban Drainage Manual (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation), and Capricorn Municipal Development Guidelines (CMDG) Design Guidelines D-5 ‘Stormwater Drainage Design’.

5.         Post-development stormwater runoff flows, whose characteristics include volume, concentration and velocities, from the development site are not to exceed pre-development stormwater runoff flows to adjoining properties.

6.         Any increase in volume, concentration or velocity of stormwater from the property being developed shall be channelled to legal points of discharge or to other storage, dispersal or disposal arrangements which shall be agreed in writing by the Council.

7.         Stormwater shall not be allowed to pond on the property being developed during the development process and after the development has been completed, unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

8.         The developer shall ensure that in all cases, discharge of stormwater runoff from the development drains freely to the legal points of discharge for the development and that no nuisance of ponding is created within the vicinity of the development.

9.         There shall be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

Use of roads

10.       The maximum quantity of waste water that can be transported to the site is 50,000 litres per day averaged out over a 7 day period.

11.       Road trains are not permitted on Orallo Road for the transport of waste water to the site for treatment.

Roadworks

12.       The access from the property onto Orallo Road must be suitable for heavy vehicles to remain on the constructed roadway when entering and leaving the site with sight lines appropriate for the speed limit for that section of roadway in accordance with Capricorn Municipal Development Guidelines (CMDG) D1 ‘Geometric Road Design’ Guidelines for Rural Design Criteria, and all roadworks shall be carried out in accordance with Manual of Uniform Traffic Control Devices (Queensland) (MUTCDQ) Part 3 requirements for roadworks on roads.

13.       The pavement design for all roadworks shall be confirmed after in-situ subgrade testing has been carried out prior to construction of the pavement formation. The pavement design report along with the test results shall be provided to Council for approval prior to placement of pavement materials.

14.       Roadside guide posts shall be installed to Manual of Uniform Traffic Control Devices (Queensland) (MUTCDQ) requirements and specifications with additional guide posts provided at vehicle cross-overs and underground drainage works.

Access

15.       The landowner shall be responsible for construction and maintenance of vehicle driveways from Orallo Road to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

16.       All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) the Capricorn Municipal Development Guidelines (CMDG) Design Guidelines – D1 ’Geometric Road Design’ and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

Services Provisions

17.       The sewage treatment plant must have its own power supply even when connected to the local electricity supply.

18.       All services installation, including sewer, water, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) any relevant Australian Standard that applies to that type of work and (v) relevant Capricorn Municipal Development Guidelines (CMDG) Design Guidelines that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

Earthworks

19.       The development is subjected to the Filling and Excavation Code detailed in the Bungil Shire Council Planning Scheme Part 5 with the modified requirement that retaining walls shall be used where batter grades exceed 25%.

20.       All earthworks for the development shall be undertaken in accordance with Capricorn Municipal Development Guidelines (CMDG). Earthworks within drainage pathways shall be accompanied by a Site Specific Stormwater Drainage Report detailing impacts of such earthworks on surrounding properties.

Erosion Control

21.       If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

22.       Any construction works on site are to be undertaken in accordance with the Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction Sites (IE Aust – or later versions).

Latest versions

23.       Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

RPEQ supervision

24.       All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

Damage to roads and infrastructure

25.       Any damage to roads and infrastructure, that is attributable to the progress of works on the development site or to vehicles associated with the development of the site, shall be repaired to at least the previous condition and at no cost to Council or, if the Council agrees, the cost of repairs may paid to Council for the Council to carry out the repairs.

26.       It is the developer’s responsibility to document by photographs the previous condition of existing roads and infrastructure and to supply Council with a digital set of these photographs prior to any works commencing.

Infrastructure contributions

27.       The developer is to pay infrastructure charges at the rate of $25 per square metre for a medium impact industrial use and $5 per square metre for impervious areas. The rate is based on the Council resolution for Infrastructure Charges for the Bungil Planning Scheme under the State planning regulatory provision (adopted charges), 2012. The industrial use area has been calculated on 500 square metres. The impervious area is yet to be determined.

28.       The developer must pay $20,000 towards the cost of upgrading the local roads between the site and the nearest state-controlled road.

29.       The developer must pay $0.01 per litre of waste water carried on the local roads between the site and the nearest state-controlled road. This contribution is for the upgrading and maintenance of the roads and applies for 5 years from the commencement of the use. After 5 years, the Council may consider an increase in rates applicable to the use of the property and its impact on the road system. The contribution is to be paid quarterly in accordance with an agreement to be entered between the Council and the developer.

30.       The developer is to install a suitable traffic counter for 5 years that will allow for measurement of the types of vehicles entering and leaving the property. The developer is to maintain the traffic counter and provide data from the traffic counter when requested by Council officers. The developer agrees that Council officers may access the property or easement during daylight hours to inspect the traffic counter to independently take readings and to check its operating condition.

31.       The developer is to maintain a log of all heavy vehicles accessing the property in conjunction with the traffic counter readings to enable verification of the transport of waste water to the property.

Completion of works before use

32.       All development approval conditions related to the approved development must be fulfilled prior to uses commencing.

No cost to Council

33.       The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

34.       Costs associated with the approved development to be met by the developer include all costs of survey, easement preparation, agreement preparation, covenant preparation, document lodgement, plan approval and land transfers.

Plan Approval

35.       All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid prior to the Council approving any Plan of Survey and prior to the use commencing.

36.       All development approval conditions related to the establishment of the approved development must be fulfilled prior to any Plans of Survey being approved by the Council as assessment manager and prior to the use commencing.

Operational works

37.       To remove any doubt, this development requires operational works to be approved and completed.

 

NO VOTE TAKEN                                                                                                               

 

Item Number:                                   10.1

File Number: D13/3766

Subject Heading:                          Consideration of Elected Member attendance At Upcoming Conferences

Location:                                          Mercure Hotel, Brisbane & Aberfoyle Park, Adelaide

Author and Officer’s Title:                Kelly Rogers, Coordinator - Executive Services

Executive Summary: 

Council had received notification of upcoming events for which Elected Members may like to consider attendance as part of enhancing policy and strategy development for Maranoa Regional Council.

 

Resolution No. GM/02.2013/15

Moved Cr Newman                                                       Seconded Cr Chambers  

That Council endorse the attendance of nominated elected members as follows:-

 

1.   The Mayor in attending the upcoming Community Cabinet Meeting if approved on 20 February 2013 in South Australia;

 

2.  One Elected Member (The Mayor with first refusal, followed by the Deputy Mayor or delegated Councillor, with Cr Price expressing an interest), and one member of staff at the Australian & New Zealand Disaster & Emergency Management Conference on 29 – 31 May 2013 in Brisbane;

 

 

 

3.   The Mayor & Cr. O’Neil in travelling to Canberra on 19 & 20 February 2013, to meet with a number of Federal Ministers seeking financial support for Flood Mitigation in Roma, Mitchell and Amby.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Executive Services

 

Cr. Price left the Chamber at 11.21am to attend a funeral and did not return.

 

Item Number:                                   15.5

File Number: D13/4419

Subject Heading:                          Request for Council's Views –  Proposed Removal of Bassett's Romavilla Winery from Queensland Heritage Register

Location:                                          77 Northern Road, Roma QLD 4455 – Lot 30 on SP240420

Applicant:                                         Name of Applicant Withheld

Author and Officer’s Title:                Danielle Pearn, Coordinator – Planning

Executive Summary:

An application was received on 19 November 2012 for the removal of Bassett’s Romavilla Winery from the Queensland Heritage Register. The name of the applicant was withheld at the applicant’s request.

 

Romavilla Winery is a heritage asset for Roma. Although it no longer operates as a winery, the main building is capable of reuse while retaining its heritage value. There is scope to develop visitor accommodation and related facilities in the grounds surrounding the main building while retaining its heritage value.

 

It was put to Council for consideration that where a site is listed on the Queensland Heritage Register and is capable of reuse, then Council should support the continued retention of the listing. However, the determination of whether or not the site is physically capable of being retained and reused should be left to the experts of the Queensland Heritage Council.

 

 

Resolution No. GM/02.2013/16

Moved Cr Denton                                                          Seconded Cr Flynn  

That Council has no objection to the removal of Bassett’s Romavilla Winery from the Queensland Heritage Register.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator – Planning

  

 

Item Number:                                   10.3

File Number: D13/4809

Subject Heading:                          ULDA extension of Acacia St

Author and Officer’s Title:                Edward Sims, Manager - Major Projects, Economic Development & Tourism

Executive Summary: 

The ULDA are preparing to transfer title of land in Cottell St Roma to Horizon Housing Company who in conjunction with SANTOS is constructing affordable accommodation to house key workers (apprentices) in our region.

 

The lots for development immediately adjoin the lot owned by the Endeavour Foundation, and a new road is to be constructed adjacent to its northern border.   It is proposed to push this new road into stage 8a of the UDA to link the network of access lanes in Stage 8b to Cottell St.  

 

Prior to the Department of Natural Resources and Mines (DNRM) being able to finalise registration of the title to HHC, they have requested Council’s support of the road dedication as was needed with Stage 1.

 

Council determined that the matter should lay on the table for further consideration pending clarification of the location of the community garden (to determine that there would be no impacts on that activity).

 

Discussion:

Follow receipt of confirmation of the location of the community garden, Council resumed discussion on the item.

 

Resolution No. GM/02.2013/17

Moved Cr Denton                                                          Seconded Cr O'Neil  

 

That Council endorses ULDA plans to extend Acacia Road according to their plans.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Major Projects, Economic Development & Tourism

 

Late Items

 

Item Number:                                   L.1

File Number: D13/5866

Subject Heading:                          Roma Hospital request to seek Maranoa Regional Council support for an application 19(2) exemption.

Location:                                          Roma

Applicant:                                         Roma Hospital

Author and Officer’s Title:                Melissa Wathen, Manager- Social Development

Executive Summary: 

Roma Hospital sought support from Maranoa Regional Council as a relevant stakeholder in an application for 19(2) exemption. The 19(2) exemption is a Commonwealth supported initiative which results in additional funding for primary health care services in rural and remote areas.

 

Resolution No. GM/02.2013/18

Moved Cr Denton                                                          Seconded Cr Chambers  

That Council approve for the Chief Executive Officer to sign off on the support request for the application for 19(2) exemption.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager- Social Development

 

 

 

 

CONFIDENTIAL ITEMS

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (a)      the appointment, dismissal or discipline of employees

          (d)      rating concessions;

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (e)      contracts proposed to be made by it;

 

 

Resolution No. GM/02.2013/19

Moved Cr O'Neil                                                            Seconded Cr Chambers

 

That Council close the meeting to the public at 11.50am;and

 

Include in confidential discussion - Late item “Proposed Amendments to the Organisational Structure and Position Appointments – Report Update for Results of Consultation Process with Teams,” under Section 275(a) of the 2012 Local Government Operations Regulation.

 

CARRIED                                                                                                                      7/0

 

 

Cr. Newman left the Chambers at 12.45pm.

Cr. Newman entered the Chambers at 12.50pm.

 

Cr. Wason left the Chambers at 12.57pm.

 

 

Subject Heading:          suspension of standing orders

Council adjourned for lunch at 12.57pm.

 

Subject Heading:          resumption of standing orders

Council resumed the meeting at 1.30pm.

 at that time the deputy mayor did not return.

 

The Mayor left the Chambers at 1.35pm.

The Mayor entered the Chambers at 1.36pm.

 

The Deputy Mayor entered the Chamber at 1.36pm.

 

Resolution No. GM/02.2013/20

Moved Cr Chambers                                                     Seconded Cr O'Neil

 

That Council open the meeting to the public at 1.41pm.

 

CARRIED                                                                                                                      7/0

 

 


 

 

Item Number:                                   10.4

File Number: D13/4771

Subject Heading:                          Proposed Research Tour to the USA and Canada

Author and Officer’s Title:                Edward Sims, Manager - Major Projects, Economic       Development & Tourism

Executive Summary: 

Sponsored by SANTOS and ORIGIN and in conjunction with an interested consultative group, Toowoomba and Surat Basin Enterprise (TSBE) has arranged a study tour of the energy provinces of USA and Canada during April 2013.  

 

The premise for the tour is that USA and Canada have had the impact of the energy industry on their communities for many decades – as such, we have an opportunity to learn and explore mistakes and successes that have occurred in other regions.  This is an opportunity to obtain first hand quality information from sources allied to Australian local government.

 

The trip has been assembled through a working group of Industry and Government with assistance from a consultant with Canadian Industry experience.  TSBE are keen to obtain Council’s response both positive and negative, by Wednesday 13 February 2013.  After receiving your feedback they aim to take the proposed tour to a wider market.

 

This report sought Council’s Expression of Interest for participation in the proposed tour which was explained in the attachment to the agenda report. 

 

This matter was left on the table pending return of the Mayor to enable his consideration of the matter.   

 

Discussion:

Council resumed discussion on the item as the Mayor was present to give further consideration.

 

Resolution No. GM/02.2013/21

Moved Cr Newman                                                       Seconded Cr Flynn  

 

That Council:-

 

  1. Nominate Deputy Mayor, Cr. Scott Wason & Cr. Cameron O’Neil to attend the  conference as Council’s delegates;

 

  1. Advise TSBE of its intention to participate in the tour, option 2;

 

3.   Provide TSBE its comments about the proposed itinerary.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Major Projects, Economic Development & Tourism

 

The Mayor left the Chamber at 1.42pm and did not return for the remainder of the meeting. 

 

Deputy Mayor Cr. Scott Wason assumed the Chair.

 


 

Item Number:                                   15.4

File Number: D13/4385

Subject Heading:                          Application for Material Change of Use - Medium Impact Industry (Sewage Treatment Plant) and Environmentally Relevant Activity 63 - Sewage Treatment (File Ref: 2012/18039)

Location:                                          1750 Orallo Road, Euthulla QLD 4455 (Lot 49 on WV941)

Applicant:                                         Garland Trading Company Pty Ltd

Author and Officer’s Title:                Danielle Pearn, Coordinator – Planning

Executive Summary: 

This application seeks a Development Permit for a Material Change of Use Medium Impact Industry (Sewage Treatment Plant) and Environmentally Relevant Activity 63 - Sewage Treatment on land at 1750 Orallo Road, Euthulla QLD 4455 and described as Lot 46 on WV 941.

 

The proposed development is experimental in its aim of using sewerage water as an input to sustainable agriculture. The treated water will be used to drought-proof part of an agricultural property and expand its productivity. The acceptance and treatment of the sewerage water also adds an income stream to a rural property. If successful, the experience gained will be applied to other locations.

 

Lot 46 is 20.9 hectares. Road frontage of Lot 46 is 445 metres. Lot 46 is part of a larger group of properties owned and occupied by members of the Garland family.

 

The proposed development is consistent with the provisions of the Bungil Shire Planning Scheme 2006 in that it proposes an industrial use in a rural area where that industrial use is related to rural production and is generally consistent with the performance criteria for industrial uses in the Rural Zone Code.

 

The site is identified as Good Quality Agricultural Land (GQAL) and used for grazing and agriculture but the very small loss of the GQAL land in the Rural Zone to industry is outweighed by the improvements to the overall sustainability and viability of the property as a whole.

 

Discussion:

A “Mover” and “Seconder” for the motion was recorded earlier during the meeting.  Council again resumed discussion.

 

Resolution No. GM/02.2013/22

Moved Cr Flynn                                                            Seconded Cr Denton  

Council approve the application for Material Change of Use Medium Impact Industry (Sewage Treatment Plant) and Environmentally Relevant Activity ERA 63 - Sewage Treatment on land at 1750 Orallo Road, Euthulla QLD 4455 and described as Lot 46 on WV941, with the removal of condition number 27,  and subject to the following conditions:-

 

Complete and maintain the development

1.         Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council unless the Council agrees in writing that those parts will be adequately complied with by amended specifications.

Easements, building envelopes and covenants

2.         The developer will be required to create an easement for access purposes over Lot 40 on WV837 in favour of Lot 46 on WV941 within two years of the commencement of the use.

3.         Until the easement is created and before the use commences, the developer must provide documentation of an agreement that allows vehicles associated with the use to traverse Lot 40 on WV837.

Stormwater and Drainage

4.         The stormwater drainage system to service the development shall be in accordance with Queensland Urban Drainage Manual (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation), and Capricorn Municipal Development Guidelines (CMDG) Design Guidelines D-5 ‘Stormwater Drainage Design’.

5.         Post-development stormwater runoff flows, whose characteristics include volume, concentration and velocities, from the development site are not to exceed pre-development stormwater runoff flows to adjoining properties.

6.         Any increase in volume, concentration or velocity of stormwater from the property being developed shall be channelled to legal points of discharge or to other storage, dispersal or disposal arrangements which shall be agreed in writing by the Council.

7.         Stormwater shall not be allowed to pond on the property being developed during the development process and after the development has been completed, unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

8.         The developer shall ensure that in all cases, discharge of stormwater runoff from the development drains freely to the legal points of discharge for the development and that no nuisance of ponding is created within the vicinity of the development.

9.         There shall be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

Use of roads

10.       The maximum quantity of waste water that can be transported to the site is 50,000 litres per day averaged out over a 7 day period.

11.       Road trains are not permitted on Orallo Road for the transport of waste water to the site for treatment.

Roadworks

12.       The access from the property onto Orallo Road must be suitable for heavy vehicles to remain on the constructed roadway when entering and leaving the site with sight lines appropriate for the speed limit for that section of roadway in accordance with Capricorn Municipal Development Guidelines (CMDG) D1 ‘Geometric Road Design’ Guidelines for Rural Design Criteria, and all roadworks shall be carried out in accordance with Manual of Uniform Traffic Control Devices (Queensland) (MUTCDQ) Part 3 requirements for roadworks on roads.

13.       The pavement design for all roadworks shall be confirmed after in-situ subgrade testing has been carried out prior to construction of the pavement formation. The pavement design report along with the test results shall be provided to Council for approval prior to placement of pavement materials.

14.       Roadside guide posts shall be installed to Manual of Uniform Traffic Control Devices (Queensland) (MUTCDQ) requirements and specifications with additional guide posts provided at vehicle cross-overs and underground drainage works.

Access

15.       The landowner shall be responsible for construction and maintenance of vehicle driveways from Orallo Road to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

16.       All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) the Capricorn Municipal Development Guidelines (CMDG) Design Guidelines – D1 ’Geometric Road Design’ and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

Services Provisions

17.       The sewage treatment plant must have its own power supply even when connected to the local electricity supply.

18.       All services installation, including sewer, water, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) any relevant Australian Standard that applies to that type of work and (v) relevant Capricorn Municipal Development Guidelines (CMDG) Design Guidelines that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

Earthworks

19.       The development is subjected to the Filling and Excavation Code detailed in the Bungil Shire Council Planning Scheme Part 5 with the modified requirement that retaining walls shall be used where batter grades exceed 25%.

20.       All earthworks for the development shall be undertaken in accordance with Capricorn Municipal Development Guidelines (CMDG). Earthworks within drainage pathways shall be accompanied by a Site Specific Stormwater Drainage Report detailing impacts of such earthworks on surrounding properties.

Erosion Control

21.       If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

22.       Any construction works on site are to be undertaken in accordance with the Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction Sites (IE Aust – or later versions).

Latest versions

23.       Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

RPEQ supervision

24.       All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

Damage to roads and infrastructure

25.       Any damage to roads and infrastructure, that is attributable to the progress of works on the development site or to vehicles associated with the development of the site, shall be repaired to at least the previous condition and at no cost to Council or, if the Council agrees, the cost of repairs may paid to Council for the Council to carry out the repairs.

26.       It is the developer’s responsibility to document by photographs the previous condition of existing roads and infrastructure and to supply Council with a digital set of these photographs prior to any works commencing.

Infrastructure contributions

27.       The developer is to pay infrastructure charges at the rate of $25 per square metre for a medium impact industrial use and $5 per square metre for impervious areas. The rate is based on the Council resolution for Infrastructure Charges for the Bungil Planning Scheme under the State planning regulatory provision (adopted charges), 2012. The industrial use area has been calculated on 500 square metres. The impervious area is yet to be determined.

28.       The developer must pay $20,000 towards the cost of upgrading the local roads between the site and the nearest state-controlled road.

29.       The developer must pay $0.01 per litre of waste water carried on the local roads between the site and the nearest state-controlled road. This contribution is for the upgrading and maintenance of the roads and applies for 5 years from the commencement of the use. After 5 years, the Council may consider an increase in rates applicable to the use of the property and its impact on the road system. The contribution is to be paid quarterly in accordance with an agreement to be entered between the Council and the developer.

30.       The developer is to install a suitable traffic counter for 5 years that will allow for measurement of the types of vehicles entering and leaving the property. The developer is to maintain the traffic counter and provide data from the traffic counter when requested by Council officers. The developer agrees that Council officers may access the property or easement during daylight hours to inspect the traffic counter to independently take readings and to check its operating condition.

31.       The developer is to maintain a log of all heavy vehicles accessing the property in conjunction with the traffic counter readings to enable verification of the transport of waste water to the property.

Completion of works before use

32.       All development approval conditions related to the approved development must be fulfilled prior to uses commencing.

No cost to Council

33.       The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

34.       Costs associated with the approved development to be met by the developer include all costs of survey, easement preparation, agreement preparation, covenant preparation, document lodgement, plan approval and land transfers.

Plan Approval

35.       All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid prior to the Council approving any Plan of Survey and prior to the use commencing.

36.       All development approval conditions related to the establishment of the approved development must be fulfilled prior to any Plans of Survey being approved by the Council as assessment manager and prior to the use commencing.

Operational works

37.       To remove any doubt, this development requires operational works to be approved and completed.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Planning

 


 

Item Number:                                   C.1

File Number: D13/3643

Subject Heading:                          Request for water consumption concession

Location:                                          Roma

Author and Officer’s Title:                Dana Harrison, Coordinator - Rates

Executive Summary: 

Correspondence has been received from the applicant in relation to rating assessment number – 14008171, requesting a concession on the water consumption charge.

 

Resolution No. GM/02.2013/23

Moved Cr Newman                                                       Seconded Cr Denton  

That Council grant a concession for the amount of $124.80 being the cost of 192kL of water lost during the 48 hour period.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Rates

 

 

Item Number:                                   C.2

File Number: D13/3956

Subject Heading:                          Young Endeavour Youth Scheme Scholarship

Location:                                          Roma

Applicant:                                         Julia Marr

Author and Officer’s Title:                Julia Marr, Coordinator - Community Development Roma

Executive Summary: 

Maranoa Regional Council offers a Young Endeavour Youth Scheme Scholarship to one young member of the Maranoa Region. Applications for the scholarship have been open for several months and closed on 28 January 2013. Promotion of  the scholarship occurs in a range of media outlets including local papers and radio, online and in school newsletters etc. This year Council received four eligible applicants to go to the selection committee.

 

The selection committee met on 30 January 2013 to review the applications and come to a decision as to which applicant was most suitable to receive the scholarship.

 

Resolution No. GM/02.2013/24

Moved Cr Chambers                                                     Seconded Cr Flynn  

That Council endorse the committee’s nomination of Thomas Mitchell as the successful applicant for the 2013 Young Endeavour Scholarship.

 

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Community Development Roma

 

 

 

 

Item Number:                                   C.3

File Number: D13/4701

Subject Heading:                          Response to Draft Terms of Reference Santos GLNG-Gas Fields Development Project

Author and Officer’s Title:                Edward Sims, Manager - Major Projects, Economic Development & Tourism

Executive Summary:

Santos GLNG has initiated the Gas Fields Development Project (SGLNG-GFDP) which has received major project status with the Queensland Government.  Accordingly an Environmental Impact Statement (EIS) will be prepared and promulgated for public comment soon.  The Coordinator-General for Queensland has designed a draft terms of reference (ToR) for the upcoming EIS and has asked for public comment about its scope.  

 

With respect to a separate, but related issue, Council’s resources have been challenged generally by the scope and pace of the advancement of Liquefied Natural Gas projects.  In an effort to summarise their impacts on our community, Council has commissioned AEC Group to develop a report which is due on 26 April 2013.     

 

The preparation of a response to the draft ToR was seen to be a complementary research project to the CSG Impacts study and one which needed to be closely aligned to give traction to future discussions with the Coordinator-General about such matters.  Accordingly AEC Group was asked to prepare our response which was attached to the agenda report. 

 

Although this document is of particular interest and importance to Council, it is equally important for Council to be aware that this is a draft for the terms of reference for the EIS.   The full EIS will be released for public comment soon, and Council will get another chance to comment about these matters with more notice and more time to respond.

 

Given the short time frames involved with this matter it was impossible to engage Council fully.  This report to Council is in the form of an information brief to advise Council of officers actions to date. 

 

Resolution No. GM/02.2013/25

Moved Cr O'Neil                                                            Seconded Cr Chambers  

 

That Council endorse the response to the draft Terms of Reference for the Santos GLNG-Gas Fields Development Project.  

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Manager - Major Projects, Economic Development & Tourism

 

 

Item Number:                                   C.4

File Number: D13/4741

Subject Heading:                          Request for discount to be granted after        late payment of rates

Location:                                          Multiple

Author and Officer’s Title:                Dana Harrison, Coordinator - Rates

Executive Summary: 

Correspondence has been received from the applicant requesting the discount be granted after payment was received by Council after the close of discount on rate assessment numbers - 14508048, 12003851, 12002283, 12001970.

 

Resolution No. GM/02.2013/26

Moved Cr Denton                                                          Seconded Cr Newman  

That Council not grant the discount on this occasion as it states in the Rates Information pamphlet that cheques must be received by Council on or before the due date – noting that  

all Council records indicate that the cheque was received in the mail on 12 December 2012 and receipted the same day.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Rates

 

 

Item Number:                                   C.5

File Number: D13/4995

Subject Heading:                          Sponsorship Request from Injune Hospital Auxiliary

Author and Officer’s Title:                Susan Sands, Coordinator - Grants

Executive Summary: 

A letter seeking financial sponsorship was received from the Injune Hospital Auxiliary in November.  The request was assessed in line with Council policy..

 

Resolution No. GM/02.2013/27

Moved Cr O'Neil                                                            Seconded Cr Flynn  

 

That:-

 

  1. Council note  that the received request is not consistent with the current Community Grants & Assistance Policy Guidelines; and

 

  1. The Community Grants & Assistance Policy be reviewed at an upcoming Workshop of Council to ensure that it aligns with the views of the current elected Councillors, with any proposed amendments tabled for consideration at a future Council meeting.

 

CARRIED (Cr. Denton voted against the motion)                                                               5/1

 

Responsible Officer

Coordinator - Grants

 

CONFIDENTIAL ITEMS CONTINUED

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (a)      the appointment, dismissal or discipline of employees

          (e)      contracts proposed to be made by it;

 

 

Resolution No. GM/02.2013/28

Moved Cr O'Neil                                                            Seconded Cr Chambers

 

That Council close the meeting to the public at 2.06pm.

 

CARRIED                                                                                                                      6/0

 

 

Cr. O’Neil left the Chamber at 2.45pm.

Cr. O’Neil entered the Chamber at 2.46pm.

 

Cr. Wason left the Chamber at 2.54pm.

Cr. Wason entered the Chamber at 2.57pm.

 

Cr. Flynn left the Chamber at 3.04pm.

Cr. Flynn entered the Chamber at 3.05pm.

 

Cr. Flynn left the Chamber at 3.24pm.

Cr. Flynn entered the Chamber at 3.33pm.

 

Cr. Chambers left the Chamber at 3.50pm and did not return for the remainder of the meeting.

 

Cr. Newman left the Chambers at 4.06pm.

Cr. Newman entered the Chamber at 4.09pm.

 

Resolution No. GM/02.2013/29

Moved Cr O'Neil                                                            Seconded Cr Flynn

 

That Council open the meeting to the public at 4.16pm.

 

CARRIED                                                                                                                      5/0

 

 

 

Item Number:                                   C.6

File Number: D13/5143

Subject Heading:                          Tender for Purchase of new Wheel Loader for Roma Quarry

Author and Officer’s Title:                John  Gwydir, Manager - Works South

Executive Summary: 

Council’s Roma Quarry operates a series of heavy plant and equipment.  One of the current Wheel Loaders has reached the end of its economical service life and is due for replacement.

 

Resolution No. GM/02.2013/30

Moved Cr Newman                                                       Seconded Cr O'Neil  

That Council:-

 

  1. Accept the tender submitted by Komatsu Australia for a Komatsu WA480_6A Wheel Loader;  and

 

  1. Approve a budget amendment at the next budget review to increase the allocation for this purchase to $403,000 (GST exclusive)  from $400,000; and the balance be funded from within the existing Plant & Workshop budget.

 

CARRIED                                                                                                                      5/0

 

Responsible Officer

Manager - Works South

 


 

 

Item Number:                                   C.7

File Number: D13/4324

Subject Heading:                          Proposal to conduct composting trial at Roma Waste Facility

Location:                                          Roma Waste Facility, Short Street, Roma

Author and Officer’s Title:                Margaret Milla, Coordinator - Waste Services

Executive Summary: 

Council has received a proposal from Nugrow Regional Pty Ltd to establish a small scale composting facility at Council’s Roma landfill on Short Street.

 

The establishment of a composting facility would divert large amounts of waste going to landfill and thereby increase the life of the landfill.

 

Resolution No. GM/02.2013/31

Moved Cr Flynn                                                            Seconded Cr O'Neil  

 

That Council call for Expressions of Interest  to conduct a trial composting operation at the Roma landfill site for six (6) months and the matter be brought back to Council for consideration at the earliest opportunity.

 

CARRIED                                                                                                                      5/0

 

Responsible Officer

Coordinator - Waste Services

 


 

Item Number:                                   LC.1

File Number: D13/5994

Subject Heading:                          Proposed Amendments to the Organisational Structure and Position Appointments - Report Update for Results of Consultation Process with Teams

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

Executive Summary: 

At the meeting of Council on 23 January 2013, Council considered a report on proposed amendments to the Organisational Structure and associated recruitment and contractual matters.  

 

The background previously provided was that given the departure of two of Council’s Directors, it is timely to give consideration to what the framework will be for the recruitment, selection and appointment of their replacement/s.    Also, the organisation is now starting to settle into the changes made during the last quarter of 2012.    Some additional finetuning is recommended to assist with the operational implementation of the new structure.

 

The two week consultation period has now been completed, and amendments have been incorporated.  

 

A complete Organisational Structure covering all positions has also now been completed for the first time (a significant milestone for the new Maranoa Regional Council).   Any changes to this ‘baseline’ will now undergo stringent review. 

 

 

Resolution No. GM/02.2013/32

Moved Cr Denton                                                          Seconded Cr Newman  

 

1.   Adopt the Organisational Structure dated 13 February 2013;

 

2.   Endorse the minimum and maximum parameters for contract staff salary indexation as recommended, and that it be backdated to the start of current contracts.

 

 

CARRIED                                                                                                                      5/0

 

Responsible Officer

Chief Executive Officer

 

 

CLOSURE

 

There being no further business, the Deputy Mayor thanked Council for their attendance and declared the meeting closed at 4.25pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 27 February 2013, at Roma Administration Centre.

 

 

 

 

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Mayor                                                                                       Date.

 

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Deputy Mayor