Maranoa Logo Process

                                                           

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 27 February 2013 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr W S Wason, Cr. J L Chambers, Cr. R J Denton,  Cr P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Cr. D J Schefe, Chief Executive Officer – Julie Reitano, Coordinator – Corporate Communications – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

Director Community & Commercial Services – Tony Klein, (Acting) Director Infrastructure Services – Michael Parker, Director Development, Facilities & Environmental Services – Rob Hayward, Manager – Major Projects, Economic Development & Tourism - Ed Sims, Coordinator – Planning, Danielle Pearn.

 

GUESTS

 

Terry Miller and Leah Davis, representing Powerlink.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.13am.

 

APOLOGIES   

 

There were no apologies for the meeting.

 

Confirmation of Minutes

 

Resolution No. GM/02.2013/33

Moved Cr Chambers                                                     Seconded Cr Wason  

 

That the minutes of the General Meeting (2-13.02.13) held on 13 February 2013 be confirmed as amended to include an adjustment to the vote count for Resolution Number – GM/02.2013/03 to reflect the count as 6/1.

 

CARRIED                                                                                                                      9/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

Representatives from Powerlink, Terry Miller and Leah Davis provided Council with an update on current projects in the Maranoa region and associated upcoming milestones.

The updates related specifically to the release of Draft Environmental Impact Statements for the proposed infrastructure and strategy for working with Council and landowners.

 

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Office of the CEO & Organisational Services

 

Item Number:                                   10.1

File Number: D13/4560

Subject Heading:                          SRC/CNF Housing and Horizon Housing Company

Author and Officer’s Title:                Edward Sims, Manager - Major Projects, Economic Development & Tourism

Executive Summary: 

Pursuant with Council resolution GM.276.12 section 1,2 &3 namely: 

 

1.       Advise the Urban Land Development Authority that Council’s preference for transfer of ownership of the Sustainable Resource Communities (SRC) and Competitive Neutrality Fund (CNF) funded properties is to the Horizon Housing Company (HHC) and;

 

2.       Negotiate with the Urban Land Development Authority to transfer ownership to HHC of any other property/properties that can be developed as a result of any GST savings and under-spent contingencies for the SRC and CNF funded properties and;

 

3.       Consider future affordable housing projects with HHC on a case-by-case basis in accordance with Council’s Memorandum of Understanding with HHC;

 

The rider over this resolution was that Council will retain a legal interest in the properties.  This is to serve two purposes:

 

a)   to protect the long term interests of the community for which the housing is intended and

b)   to facilitate the financial growth of the “Maranoa” business of the Horizon Housing Company.

 

The former is by way of a mortgage over the properties and a call option should Council wish to reclaim title and the latter by allowing HHC to leverage the properties to obtain funds to build more affordable housing.

 

Given that these properties will in title be owned by HHC and thereby excluding Council from further interests in them, the documents associated with this report will legally re-establish Council’s interests and rights in seeing the properties well managed for community benefit , and give Council legal recourse if necessary for the future.

 

The Affordable Housing Agreement establishes the basis under which Council will support HHC’s activities with the properties in question and will lay the basis for all future dealings with Council within the region.

 

This report sought Council’s endorsement of the documents and authorisation for the Chief Executive Officer to sign off on Council’s behalf with Horizon Housing Company.

 

 

 

 

 

 

 

Resolution No. GM/02.2013/34

Moved Cr Denton                                                          Seconded Cr Newman  

That Council endorse the terms of the mortgage and call option documents and authorise the Chief Executive Officer to sign off the documents with Horizon Housing Company, inclusive of the following amendment to page 7 the “Affordable Housing Deed,” Section 6. (Horizon’s Obligations),Condition (f) to state:-

 

“Reinvest any surplus generated from Horizon’s operation of the Project back into affordable housing initiatives in the Maranoa Region.”

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Major Projects, Economic Development & Tourism

 

 

Community & Commercial Services

 

Cr. Flynn declared a ‘Conflict of Interest’ in the following item due to his wife being president of the Easter in the Country Association and left the Chamber at 9.35am, taking no further part in discussion or debate on the item.

 

Cr. O’Neil declared a perceived ‘Conflict of Interest’ in the following item due to him being a member of the Easter in the Country Association and left the Chamber at 9.35am, taking no further part in debate or discussion on the item.

 

Cr. Price declared a potential perceived ‘Conflict of Interest’ in the following item due to her attendance at Easter in the Country Association meetings, and elected to remain in the Chamber for discussion and debate on the item.

 

Item Number:                                   11.1

File Number: D13/6593

Subject Heading:                          Easter in the Country - Origin Sponsorship Withdrawal

Author and Officer’s Title:                Tony Klein, Director - Community & Commercial Services

Executive Summary: 

On 12 February 2013, the Easter in the Country Association was advised by Origin Energy that their $15,000 sponsorship of the 2013 event was being withdrawn.  Council may wish to consider assisting the organisation as a result of this late withdrawal of funding.

 

Discussion:

Cr. Chambers raised her concern that Council could be seen to be setting a precedent with the recommended approach.  Council discussed the fact that the recommendation was for the 2013 Festival only and that while Council in the past has not traditionally offered sponsorship to organisations, Council does have discretion under the Community Grants & Assistance Policy to approve the recommended approach if they determine it necessary to exercise that discretion.

 

Resolution No. GM/02.2013/35

Moved Cr Schefe                                                          Seconded Cr Newman  

 

That Council:

 

1.    Work with the Easter in the Country Association to identify alternative sponsors for the 2013 event to offset the withdrawal of the Origin Energy funding;

 

2.     Underwrite this effort to a maximum of $13,000 should alternative funding from other sources not be forthcoming;  and

 

3.   Fund any shortfall in this funding from Council’s Community Grants Program.

 

CARRIED (Cr. Price voted in favour of the motion)                                                             7/0

 

Responsible Officer

Director - Community & Commercial Services

 

At cessation of discussion and debate on the abovementioned item, Councillors Flynn & O’Neil entered the Chamber at 9.40am.

 

Item Number:                                   11.2

File Number: D13/6669

Subject Heading:                          Maruma-Li Mari (Family Violence Legal Prevention Service) overview and future Strategic direction.

Author and Officer’s Title:                Melissa Wathen, Manager- Social Services

Executive Summary: 

Maruma-Li Mari Family Violence Prevention Legal Service (MLMFVPLS) has undertaken a comprehensive review to improve service provision quality and more broadly, improve capacity to assist Indigenous victims of violence within southern Queensland. As a result of this review and in consultation with key Council personnel and the Attorney Generals Department the following strategic recommendations were presented to Council for review and endorsement.

 

Resolution No. GM/02.2013/36

Moved Cr Denton                                                          Seconded Cr Wason  

That Council endorse the following strategic recommendations:

 

1.      Develop a Community Advisory Committee that corresponds with the Attorney General’s Department Operational Framework, made up of professionals and experts in the region working towards a reduction of family violence in southern Queensland;

 

2.      Endorse a Councilor to be part of the Community Advisory Committee;

 

 

3.      Renew and improve the services marketing material and accessibility to the broader community;

 

4.      Reflect the core business of the organisation with a proposed name change to “Southern Queensland Indigenous Family Violence Legal Service” in alignment with other FVPLS services nationally;  

 

5.      The program be identified as an individual business unit of Council to reflect the geographical area of service delivery that the program provides. Upon endorsement and with Council’s approval, the Coordinator would facilitate the implementation of new graphics and images, brochure materials and uniforms to represent the Program accordingly and incorporate this imagery into Council’s Corporate Style Guide.

 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager- Social Services

 

Discussion:

Council nominated Cr. Denton to be the Elected Member representative on the abovementioned Advisory Committee.  A ‘Mover’ & ‘Seconder’ for the motion was recorded, however, no vote was taken at that time to allow Cr. Denton the opportunity to consider acceptance of her nomination.

 

 

Moved Cr Chambers                                                    Seconded Cr. O’Neil                     

 

That Cr Denton be Council’s nominated delegate to the Community Advisory Community and the Community Engagement Framework be updated accordingly.

 

NO VOTE TAKEN

 

 

Infrastructure Services

 

Item Number:                                   13.1

File Number: D13/3835

Subject Heading:                          Naming of Unnamed Road

Location:                                          Yuleba & Mitchell

Author and Officer’s Title:                Kim Edwards, Technical Officer - GIS/CAD

Executive Summary: 

Names are sought for existing unnamed streets in Yuleba & Mitchell to clarify addressing and assist in emergency situations.

 

Discussion:

Cr. Chambers enquired as to Council’s ongoing commitment with respect to road maintenance following the official naming of a road.  The Acting Director Infrastructure Services advised he would follow up on the matter and advise Council.  Council also discussed whether the community had been consulted.   It was advised that the names were consistent with the naming convention already in place in these two areas.

 

Resolution No. GM/02.2013/37

Moved Cr Denton                                                          Seconded Cr Chambers  

That Council name the roads identified in the attached maps “Oxley Street” (currently signed as Warbuton Street), and the second identified unnamed road“Bristol Street”.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Technical Officer - GIS/CAD

 

Item Number:                                   13.2

File Number: D13/1370

Subject Heading:                          Roadworks Capital Programme 2012/13

Author and Officer’s Title:                Kym Downey,  Manager - Infrastructure Planning & Design

Executive Summary: 

The purpose of this report was to present to Council, the proposed Roadworks Capital Programme 2012/13.

 

Resolution No. GM/02.2013/38

Moved Cr Price                                                             Seconded Cr Flynn  

Council adopt the Roadworks Capital Programme 2012/13 as documented on the attachment to the agenda report.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

 Manager - Infrastructure Planning & Design

 

 

Item Number:                                   13.3

File Number: D13/7193

Subject Heading:                          Northern Road and Euthulla Road Intersection Issue

Applicant:                                         Dick and Anne Thomas, and various concerned residents listed on applicant's letter to Council

Author and Officer’s Title:                Julian McEwan, Manager - Roads & Drainage North & Regional Parks & Gardens

Executive Summary: 

An existing road intersection issue occurs on Northern Road and Euthulla Road.

 

The issue is occurring as vehicles are turning left into Euthulla Road at the Northern Road intersection which is situated in a 100km/hr zone. Residents have indicated that following traffic have been crossing the continuous white line to continue north. The complaint states that this occurs as vehicles are not provided with adequate time to decelerate to allow for turning vehicles to complete their maneuver.  This has raised concerns from locals (petition attached to initial complaint) that a serious accident could occur.

 

Discussion:

Cr. Schefe has previously expressed an interest in holding discussions with Main Roads to have this matter addressed by Main Roads.  Council discussed the framework for Cr. Schefe’s discussion in conjunction with Engineering staff, such as the intersection between Canarvon  Highway and Euthulla Road being a safety priority for further investigation.

 

Resolution No. GM/02.2013/39

Moved Cr Newman                                                       Seconded Cr O'Neil  

 

That Council:-

 

1.         Advise the applicant that Main Roads are responsible for the intersection. Any complaints on State controlled roads (Excluding RMPC), should be sent directly to DTMR. In the event that complaints are accidentally sent to MRC the  complaint should be forwarded to the correct officer at DTMR. Likewise, DTMR forward any complaints they receive on Council controlled roads to MRC; and

 

 

2.         Nominate Cr Schefe as a Council delegate to hold additional discussions with Main Roads in conjunction with the Engineering staff, for feedback to the full Council.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Roads & Drainage North & Regional Parks & Gardens

 

 


Development, Facilities & Environmental Services

 

Item Number:                                   15.1

File Number: D13/6344

Subject Heading:                          Material Change of Use – “Industry” (High Impact Industry) and Caretaker’s Residence and ERA 8(3a) Chemical Storage, ERA 53 – Composting and Soil Conditioner Manufacturing, ERA 56(2) – Regulated Waste Storage, ERA 57(2)(a) – Regulated Waste Transport, ERA 58 – Regulated Waste Treatment, ERA 63(2)(b)(i) – Sewage Treatment (File Ref: 2012/18302)

Location:                                          Warrego Highway, Jackson QLD 4426 (Lot 28 on BWR122 and Lot 26 on BWR145)

Applicant:                                         WestRex Services C/- RPS Australia East Pty Ltd

Author and Officer’s Title:                Danielle Pearn, Coordinator - Planning

Executive Summary: 

The application sought a Development Permit for a Material Change of Use – “Industry” (High Impact Industry) and Caretaker’s Residence and ERA 8(3a) Chemical Storage, ERA 53 – Composting and Soil Conditioner Manufacturing, ERA 56(2) – Regulated Waste Storage, ERA 57(2)(a) – Regulated Waste Transport, ERA 58 – Regulated Waste Treatment, ERA 63(2)(b)(i) – Sewage Treatment on land at Warrego Highway, Jackson QLD 4426 and described as Lot 26 on BWR145 and Lot 28 on BWR122.

 

The proposed development is consistent with the Bendemere Shire Planning Scheme 2006 including the DEOs, Rural Zone Code and Reconfiguring a Lot Code.

 

Discussion:

The Coordinator of Planning advised Council that more detailed plans (that do not change the application) had since been received for the application.  She requested these be included as part of the resolution of Council.  Adjustments to references are contained within the resolution table.

 

Resolution No. GM/02.2013/40

Moved Cr Price                                                             Seconded Cr Wason  

That Council approve the application for a Development Permit for a Material Change of Use – “Industry” (High Impact Industry) and Caretaker’s Residence and ERA 8(3a) Chemical Storage, ERA 53 – Composting and Soil Conditioner Manufacturing, ERA 56(2) – Regulated Waste Storage, ERA 57(2)(a) – Regulated Waste Transport, ERA 58 – Regulated Waste Treatment, ERA 63(2)(b)(i) – Sewage Treatment on land at Warrego Highway, Jackson QLD 4426 and described as Lot 26 on BWR145 and Lot 28 on BWR122.

 

 

Preamble

 

1.         Refer to http://www.cmdg.com.au for the Capricorn Municipal Development Guidelines (CMDG).

 

Complete and Maintain

 

1.           Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.         Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.         Maintain the approved development being Material Change of Use – “Industry” (High Impact Industry) and Caretaker’s Residence and ERA 8(3a) Chemical Storage, ERA – Composting and Soil Conditioner Manufacturing, ERA 56(2) – Regulated Waste Storage, ERA 57(2)(a) – Regulated Waste Transport, ERA 58 – Regulated Waste Treatment, ERA 63(2)(b)(i) – Sewage Treatment in accordance with plans:

 

Plan/Document number

Plan/Document name

Date

Fig. 4

Supporting Information For Integrated Waste Facility  Property Aerial Image

 

Fig. 22

DEHP Information Request for Integrated Waste Facility Sensitive Receptor Locations

29/11/12

B0129-20-01, Rev D

Site Layout Plan

29/22/12

B0129-20-02, Rev B

Waste Facility Site

24/08/12

B0129-40-01, Rev B

Compost Windrows Layout & Details

29/11/12

B0129-50-02, Rev A

Office and Amenities Building Floor Plan & Elevations

28/08/12

B0129-50-03 Rev A                       

Fixation Shed No. 1 Floor Plan & Elevations              

28/11/12

B0129-50-04 Rev A

Fixation Shed No. 1 Stage 1 Fixation Storage           

28/11/12

B0129-50-05 Rev A

Fixation Shed No. 1 Stage 2 Fixation Storage

28/11/12

B0129-50-06 Rev A

Fixation Shed No. 2 Floor Plans & Elevations

28/11/12

B0129-50-07 Rev A

Fixation Shed No. 2 Stage 2 Fixation Storage

28/11/12

BA0129-20-06 Rev B         

Brine Dam (5.0ML) Typical Section Details

29/11/12

BA129-20-07 REV A

Compost Catch Dam (3.5ML) Typical Section

29/11/12

B0129-20-08 REV A           

Treated Waste Water Holding Dam (17.0ML) Typical Section Details

29/11/12

DOC01

Site Based Management Plan

2012

7910, Rev 4

Stormwater Management Plan

28/08/12

12BRT0233-01, Rev A

Warrego Highway Access Driveway & Turn Treatment Layout

13/07/12

CMDG D5

Capricorn Municipal Development Guidelines – Stormwater Drainage Design D5 Design Guidelines

03/2012

 

Latest versions

 

4.         Where another condition refers to a specific published standard, manual or guideline,  including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

 

 

 

Operation of Approved Use

 

5.         All development approval conditions related to the establishment of the approved uses must be fulfilled prior to any uses commencing.

 

6.         All approved uses must be carried out in accordance with the requirements of the approved Site Based Management Plan.

 

Stormwater and Drainage

 

7.         Stormwater must not be allowed to pond on the development site during and after the development process unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition. 

 

8.         The stormwater drainage system must be in accordance with Queensland Urban Drainage Manual (Volume 1 Text, Volume 2 Design Charts) and CMDG D5 Design Guidelines.

 

9.         Post-development stormwater runoff flows from the development site are not to exceed pre-development stormwater runoff flows from the development site.

 

10.       There must be no increase in any silt loads or contaminants in any overland flow from the property being developed during the development process and after the development have been completed.

 

11.       Stormwater run-off from surface areas shall be collected internally in accordance with the approved Stormwater Management Plan, prepared by FSA Consulting, dated 28 August 2012, to ensure that stormwater causes no potential release of contaminants on to the surrounding land.

 

12.       Stormwater control measures during the construction and operation phases are to be implemented in accordance with the approved Stormwater Management Plan, prepared by FSA Consulting, dated 28 August 2012.

 

13.       The stormwater disposal system must include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways. 

 

14.       Soil erosion and sediment is controlled in accordance with Schedule 6: “Standards for Stormwater Drainage”.

 

Erosion Control

 

15.       If there is a possibility of erosion or silt or other materials being washed off the property during the development process, the developer must document and implement an Erosion Management Plan in accordance with Schedule 7: ‘Standards for Construction Activity’ of the ‘Bendemere Shire Council Planning Scheme’.

 

16.       During construction, soil erosion and sediment is to be managed in accordance with Schedule 7: “Standards for Construction Activity”.

 

Services Provisions

 

17.       The developer is required to source and secure a suitable potable water supply to service the development. All costs associated with this works are to be met by the developer.

 

18.       A 45,000L water tanker/trailer or tank with fire fighting capability must be available on site for the duration of the operation of the use. This water supply is to be separate from the potable water supply to the site.

 

 

19.       On site effluent treatment and disposal systems shall be treated on site as a part of  Waste Water Treatment Process in accordance with On-Site Sewerage Code DNRM   AS 1547 – 2000 and On-Site Sewerage Facilities Guidelines for Effluent Quality DNRM.

 

20.       The developer is required to provide an electricity supply to the development, at not cost to Council. If the developer is connecting to an existing electrical service supply, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications.

 

21.       If the developer is connecting to an existing telecommunication service supply, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications.

 

Rubbish Collection

 

22.       At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular  basis.

 

Access, Roads, Landscaping and Lighting

 

23.       The intersection of the site access with the Warrego Highway is to be designed and constructed in accordance with the approved plan number 12BRT0233-01, Rev A,    ‘Warrego Highway Access Driveway & Turn Treatment Layout’, dated 13-07-12, prepared by TTM Consulting.

 

24.       Vehicle manoeuvring areas must be provided on-site for an Articulated Vehicle so that all vehicles can enter and leave the site in a forward direction, and all manoeuvring is contained entirely within the site.

 

25.       The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

26.       All vehicular movements on development shall be clear of parking areas, buildings and landscape treatments. No parking area shall be allowed to encroach into swept paths of vehicular movements.

 

27.       All internal roads must be regularly watered to ensure that no dust nuisance occurs beyond site boundaries.

 

28.       All landscaping, vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”    (v) any relevant Australian Standard that applies to that type of work and (vi) the CMDG (vii) any alternative specifications that Council has agreed to in writing and   which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

29.       Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

 

Excavation and Filling

 

30.       The development site is subjected to Filling and Excavation Code contained in Part 5 of ‘Bendemere Shire Council Planning Scheme’.  A detailed earthworks plan must be provided as a part of subsequent Operational Works application.

 

31.       Bulk earthworks to occur on development site shall be accordance with `AS3798:2007 for Industrial developments.

 

32.       All re-shaped disturbed land must be similar in form to surrounding undisturbed land.

 

33.       All backfilled excavations must be overfilled to allow for settlement.

 

Avoiding Nuisance

 

34.       No nuisance shall be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time including non-working hours.

 

35.       Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

36.       All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

37.       During the establishment of the approved development, no nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

38.       Unsealed service roads are to be watered upon receipt of a complaint regarding dust nuisance caused by vehicle movements to and from the site, as determined by and to the satisfaction of Council.

 

Signage and Linemarking

 

39.       Signage and linemarking is to be in accordance with MUTCD requirements and AS/NZS 2890.2: 2004 – Parking Facilities Part 1: Off – Street Car Parking and AS/NZS2890.2: 2004 – Parking Facilities Part 2: Off Street Commercial Vehicle Facilities.

 

40.       Any line markings and pavement markings shall be marked on pavement (where applicable) and clearly delineate directions of movement to occur on site.

 

No Cost to Council

 

41.       The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

42.       Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

43.       All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator – Planning

 


 

Item Number:                                   15.2

File Number: D13/6457

Subject Heading:                          Material Change of Use - "Accommodation Units" (2 units) (File Ref: 2012/18238)

Location:                                          31 Derry Street, Roma Qld 4455 (Lot 45 on RP30929)

Applicant:                                         M & K Moller C/- Patricia Skinner

Author and Officer’s Title:                Danielle Pearn, Coordinator - Planning

Executive Summary: 

The application seeks a Development Permit for a Material Change of Use for “Accommodation Units” (2 Units) situated at 31 Derry Street, Roma Qld 4455, described as Lot 45 on RP30929.

 

The application is subject to Impact Assessment against the relevant provisions of Roma Town Planning Scheme 2006.  No submissions were received during the public notification period (09/11/2012 to 30/11/2012).

 

Resolution No. GM/02.2013/41

Moved Cr Denton                                                          Seconded Cr Schefe  

That Council approve the Development Permit for a Material Change of Use for “Accommodation Units” (2 Units) situated at 31 Derry Street, Roma Qld 4455, described as Lot 45 on RP30929, subject to the following conditions:-

 

Preamble

 

1.         Refer to http://www.cmdg.com.au for the Capricorn Municipal Development Guidelines (CMDG).

 

General

 

1.         Complete and maintain the approved development as follows: (i) in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.         Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.         Maintain the approved development being Material Change of Use (Accommodation Units – 2 units) in accordance with the approved plans:

 

Plan/Document Number

Plan/Document Name

Date

261053.1 Sheet 1 of 3 Rev C

Site/Landscaping Plan

15/10/2012

261053.SP Sheet 1 of 1

Sweep Paths

05/2012

261053.2 Sheet 2 of 3 Rev A

Proposed Dwelling

17/08/2012

261053.3 Sheet 3 of 3 Rev A

Elevations & Carport Floor Plan

17/08/2012

No. 2 of 3

Existing Residence - Elevations

 

No. 3 of 3

Existing Residence - Floor Plan

 

CMDG D5

Capricorn Municipal Development Guidelines – Stormwater Drainage Design D5 Design Guidelines

03/2012

CMDG D11

Capricorn Municipal Development Guidelines – Water Reticulation D11 Design Guidelines

10/2007

CMDG D12

Capricorn Municipal Development Guidelines – Sewerage Reticulation D12 Design Guidelines

10/2007

 

4.         Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

5.         All civil and related work shall be designed and supervised by a Registered Professional Engineer of Queensland (RPEQ) who are competent in the construction of the works.

 

Stormwater and Drainage

 

6.         Stormwater must be collected and discharged in accordance with the Queensland Urban Drainage Manual (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation), and CMDG Design Guidelines D-5 ‘Stormwater Drainage Design’.

 

7.         Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

8.         Post-development stormwater runoff flows (whose characteristics include volume,  concentration and velocities) must be directed to the lawful point of discharge for the development site and there must be no increases in any silt loads or contaminants in any flow from the property being developed during the development process and after the development has been completed.

 

9.         The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Erosion Control

 

10.       All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

11.       Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

12.       Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council. 

 

Services Provisions

 

13.       The development is to be connected to Council’s reticulated sewerage disposal system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3) and the CMDG Design Guideline - D12 ‘Sewerage Reticulation’, at no cost to Council.

 

14.       The development is to be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3) and the CMDG Design   Guideline – D11 ‘Water Reticulation’, at no cost to Council.

 

15.       The development must be connected to an electricity reticulation service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

16.       The development is to be connected to reticulated gas supply at no  cost to Council.

 

17.       If the development is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).

 

18.       All services installation, including sewer, water,  gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the Capricorn Municipal Development Guidelines (CMDG) where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

19.       Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

20.       All sewerage mains and associated infrastructure located within the allotment boundaries, must be contained within a three metre wide registered easement.

 

Rubbish Collection

 

21.       At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

22.       All bins shall be shielded from the view of travelling public and neighbours.

 

Access, Car parking and Manoeuvring

 

23.       The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

24.       The existing sealed vehicle crossover to the site from Derry Street is to be maintained for the duration of the use.  Any future maintenance to the crossover from and including the street kerb, shall be undertaken at no cost to Council.

 

25.       Vehicle crossover must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

 

26.       The vehicle crossover shall have standard vertical clearances for water supply mains and sewerage pipes passing in front of the development site.

 

27.       The clear minimum sight distance shall be provided for vehicles exiting the development site into Spencer Street.

 

28.       Vehicle manoeuvring areas must be provided on-site to allow vehicles to exit designated car parking spaces and exit the site in a forward direction.

 

 

29.       Provide a total of eight car parking spaces on the site in accordance with the approved plans. 

 

30.       All car parking spaces and driveway areas are to be sealed with an approved impervious surface.  Surfacing shall consist of either; patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat   (primerseal/seal) bitumen seal. 

 

31.       Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

 

32.       All vehicles access and related elements shall comply with (i) the development approval conditions (ii) Schedule 2 - ‘Standards for Road, Car parking, Access and Manoeuvring Areas (iii) Relevant Australian Standards (iv) the CMDG Guidelines (v) any alternative specifications that Council has agreed to in writing and which development must ensure do not conflict with any requirements imposed by any applicable laws and standards

 

Environmental

 

33.       All construction works on site are to be undertaken in accordance with the Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites (IE Aust, Queensland Division, Brisbane – or later versions).

 

34.       The developer shall immediately clean up and satisfactorily  remove any deposited construction material or silt runoff from the development site.

 

Landscaping and Fencing

 

35.       Landscaping is to be provided with a minimum width of two metres adjacent to the front property boundary and alongside the driveway in accordance with the approved site plan 261053.1 Rev C “Site/Landscaping Plan”, dated 15/10/12. 

 

36.       Landscaping must be planted prior to occupation of the proposed residence.

 

37.       Ground covers should fully cover vegetated areas within 1 year of planting.

 

38.       Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.

 

39.       Screen fencing to a height of 1.8 metres is to be maintained along the side and rear boundaries of the site.

 

Avoiding Nuisance

 

40.       Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

41.       All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

42.       Any air conditioning, generator, refrigeration, pump, exhaust, fans, processing or   other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the background noise level.

 

43.       Whilst the approved works are in progress, no nuisance is to be caused to adjoining properties and occupiers by the way of noise, smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

44.       Whilst the approved works are in progress, waste containers must remain on site and be maintained in a clean and tidy state and shall be emptied and the waste removed rom the site on a regular basis.

 

45.       Unless otherwise approved in writing by the Council, approved hours of construction are restricted to Monday – Saturday 6.00 am to 6.00 pm – noise permitted.  Work or business which causes audible noise must not be conducted from or on the subject land outside the above times or on Sundays or Public Holidays.

 

46.       Any damage to roads and infrastructure, that is attributable to the progress  of works on the development site or to vehicles associated with the development of the site, shall be repaired to at least the previous condition and at no cost to Council or, if the Council agrees, the cost of repairs may paid to Council for the Council to carry out  the repairs.

 

Advertising Signs

 

47.       Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

Use

 

48.       The existing carport is to be removed from the site.

 

49.       All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

50.       The developer is to notify Council upon completion of the conditions of approval and prior to occupation of the dwelling units.

 

Infrastructure Contributions

 

51.       An infrastructure contribution, in accordance with Council’s adopted Priority infrastructure Plan, of $21,000.00 is payable to the Council. The stated charge is to be paid prior to commencement of construction.

 

No Cost to Council

 

52.       The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

53.       All costs associated with the approved development are to be met by the developer, including costs of easement preparation and registration, and document lodgement.

 

54.       All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to occupation of the units.

 

Latest versions

 

55.       Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Planning

  

 

Subject Heading:          suspension of standing orders

Council adjourned for morning tea at 10.03am.

 

Subject Heading:          resumption of standing orders

Council resumed the meeting at 10.37am.

 

CONFIDENTIAL ITEMS

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (d)      rating concessions;

          (c)      the local government budget;

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (e)      contracts proposed to be made by it;

 

Resolution No. GM/02.2013/42

Moved Cr Price                                                             Seconded Cr Schefe

 

That Council close the meeting to the public at 10.38am.

 

CARRIED                                                                                                                      9/0

 

 

Cr. O’Neil left the Chamber at 11.05am.

Cr. O’Neil entered the Chamber at 11.10am.

 

Cr. Flynn declared a ‘Conflict of Interest’ in Item – LC.3 “Roma Airport Food & Beverage and Cleaning Tender, due to his personal business operations out of the Roma Airport being owner of Maranoa Travel and left the Chamber at 11.38am taking no further part in discussion on the item.

 

At cessation of discussion on Item – LC.3 “Roma Airport Food & Beverage and Cleaning Tender” Cr. Flynn entered the Chamber at 11.44am.

 

Cr. Schefe declared a ‘Conflict of Interest’ in Item – LC.3 Roma Airport Food & Beverage and Cleaning Tender, only with respect to the Tender for the Airport Food & Beverage aspect of the report, due to a family member having submitted a response for this component, and left the Chamber at 11.38am taking no further part in discussion on the item.

 

At cessation of discussion on Item – LC.3 “Roma Airport Food & Beverage and Cleaning Tender” Cr. Schefe entered the Chamber at 11.44am.

 

Resolution No. GM/02.2013/43

Moved Cr O'Neil                                                            Seconded Cr Newman

 

That Council open the meeting to the public at 11.43am.

 

CARRIED                                                                                                                      7/0

 

PRESENTATION

 

Terry Miller and Leah Davis, representing Powerlink, provided Council an overview of key upcoming projects in the Maranoa Region to extend high voltage lines and construct new substations in a number of locations.   Environmental Impact Statements will be issued by Powerlink in the near future for each component, requesting public comment.

 

Cr. Chambers left the Chamber at 12.10pm.

Cr. Chambers entered the Chamber at 12.13pm.

 

 

Item Number:                                   C.1

File Number: D13/5005

Subject Heading:                          Write Off of Unrecoverable Rates

Author and Officer’s Title:                Dana Harrison, Coordinator - Rates

Executive Summary: 

This report recommended to Council to write-off unrecoverable rates that were levied for the period from 28 January 2011 to 31 December 2011.

 

Resolution No. GM/02.2013/44

Moved Cr Denton                                                          Seconded Cr O'Neil  

That Council approve the write-off of unrecoverable rates due to the ratepayer being a company that has been deregistered and the subject land being vacant crown land.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Rates

 

Item Number:                                   C.2

File Number: D13/6388

Subject Heading:                          Request for Rates Concession

Location:                                          Roma Southern Road, Wycombe - Lot 22 on CP 853793

Applicant:                                         Wycombe Sports Club

Author and Officer’s Title:                Dana Harrison, Coordinator - Rates

Executive Summary: 

Correspondence has been received from members of the Wycombe Sports Club requesting a concession of all general rates due to being a small community organisation.

 

Resolution No. GM/02.2013/45

Moved Cr Price                                                             Seconded Cr Schefe  

That Council grant a concession under section 120 (1)(b) and (c) of the Local Government Regulation 2012 of all general rates and write off current outstanding rates of $566.11.

 

And,

 

That this concession and other similar concessions be included in the Revenue Statement for 2013/14 for ongoing annual review by Council.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Rates

 

 

Item Number:                                   C.3

File Number: D13/6915

Subject Heading:                          Request for Discount to be Granted after Late Payment of Rates

Location:                                          Various properties - Assessments: 11009917, 11000817, 11000908, 11006277, 11004561, 11004553 and 11000916

Author and Officer’s Title:                Dana Harrison, Coordinator - Rates

Executive Summary: 

Correspondence was received from the applicant requesting the discount be granted after payment was received by Council after the close of discount.

 

Resolution No. GM/02.2013/46

Moved Cr Flynn                                                            Seconded Cr Chambers  

That Council not grant the discount on this occasion as it states in the Rates Information pamphlet that cheques must be received by Council on or before the due date.  All Council records indicate that the cheque was received in the mail on 12 December 2012 and receipted the same day.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Rates

 

 

Item Number:                                   LC.1

File Number: D13/7294

Subject Heading:                          Six Month Budget Review

Author and Officer’s Title:                Claire Alexander, Specialist - Strategic Finance

Executive Summary: 

Stage 1 of the Budget Review workshop was held with Councillors on 12 February.  It covered Community and Commercial Services, Development, Facilities & Environmental Services, Office of the CEO/Organisational Services and Corporate Income and Expenditure. Infrastructure Services was covered in a separate workshop on 26 February.

 

The budget presented was balanced, taking into account the 30 June 2012 results, new items, changes not previously identified in the original budgeting process and changes to the budget impacted by events arising since the Budget was approved early in the financial year.

 

Discussion:

Cr. Chambers commended all staff involved in the budget review process for their efforts.

Cr. Price requested Council give consideration to progressing appointment of the Corporate Communications Officer in the 2012/13 financial year due to the increasing focus on communication requirements of Council.   Council were in agreement with this approach.

 

 

Resolution No. GM/02.2013/47

Moved Cr Price                                                             Seconded Cr Chambers  

That the Council adopt the Revised Budget December 2012 as shown in the attachments provided to Council (pages 1-15), with the primary documents marked (*):-

 

Pages

Document Title

1

Summarised Revised Budget December 2012*

2

Revised Operating Revenue and Expense Budget Statements by Directorate

3

Revised Capital Revenue and Expenditure Budget Statements by Directorate

4

Revised Capital Reserves Budget Statements by Directorate

5

Revised New Loan and Loan Repayment Budget Statement by Directorate

6

Revised Operating Reserves Budget Statements by Directorate

7-10

Revised Capital Funding Statement

11-15

Summary of Budget Changes December 2012*

 

Further that an amendment be included for a Corporate Communications Officer as part of the 2012/13 Budget, with funding to be accommodated from within the Governance Budget.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Strategic Finance

 

 

Item Number:                                   LC.2

File Number: D13/7974

Subject Heading:                          Extension of Heads of Agreement with   Resource Connect

Author and Officer’s Title:                Edward Sims, Manager - Major Projects, Economic Development & Tourism

Executive Summary: 

At its workshop on Tuesday 26 February, Council reviewed further research into housing needs in the Maranoa.   Council will further deliberate on this research and consider a recommendation about the future of the Airport Accommodation Village (AAV) project at its General Meeting on 13 March 2013.

The current Heads of Agreement with the successful tenderer (Resource Connect) expires on 28 February 2013.     Council may wish to further extend the period until 15 March 2013 to enable Council to further consider that matter at the next meeting.    The agreement states that at the end of the expiry period neither party will be obligated to further actions in regard to this project.

 

Resolution No. GM/02.2013/48

Moved Cr Newman                                                       Seconded Cr Wason  

 

That Council authorise the Chief Executive Officer to extend the presented agreement to 15 March 2013 to enable Council to consider the matter at its next meeting and that Resource Connect be advised accordingly. 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Major Projects, Economic Development & Tourism

 

 

 

Cr. Flynn declared a ‘Conflict of Interest’ in the following 2 items due to his personal business operations out of the Roma Airport being owner of Maranoa Travel and left the Chamber at 12.32pm, taking no further part in discussion or debate on the item.

 

Cr. Schefe declared a ‘Conflict of Interest’ in the following item, due to a family member having submitted a response for the Roma airport Food & Beverage Tender, and left the Chamber at 12.32pm taking no further part in discussion or debate on the item.

 

 

Item Number:                                   LC.3

File Number: D13/7981

Subject Heading:                          Roma Airport Food & Beverage Tender    selection

Location:                                          Roma

Author and Officer’s Title:                Ben Jones, Manager - Airports (Roma, Injune & Surat

Executive Summary: 

Tender 13/27 Lease of Food & Beverage Outlet – Roma Airport and Tender 13/28 Provision of Cleaning Services – Roma Airport were both released on the 15/01/2013 and closed on the 08/02/2013. On the 15/02/2013 a selection panel assessed all tender submissions. The outcome is the recommendation to engage Toll for the provision of Cleaning Services and Nektar Remote Hospitality for the Food & Beverage Outlet.

 

Discussion:

Council agreed to separate the two tender aspects contained within this report due to Cr. Schefe having an interest in the Roma Airport Food & Beverage Tender, and not the Cleaning Tender.  Cr Schefe left the Chamber during deliberations and voting for the Food & Beverage Tender.

 

Resolution No. GM/02.2013/49

Moved Cr Denton                                                          Seconded Cr O'Neil  

Council approves Nektar Remote Hospitality as the successful tender application for the Lease of Food & Beverage Outlet – Roma Airport for 1 year plus the option to extend for an additional 1 year.

 

CARRIED                                                                                                                      6/1

 

Responsible Officer

Manager - Airports (Roma, Injune & Surat

 

At cessation of discussion and vote on the abovementioned item, Cr. Schefe entered the Chamber at  12.34pm.

 

Subject Heading:                          Roma Airport Cleaning Tender selection

Location:                                          Roma

Author and Officer’s Title:                Ben Jones, Manager - Airports (Roma, Injune & Surat

Executive Summary: 

Tender 13/27 Lease of Food & Beverage Outlet – Roma Airport and Tender 13/28 Provision of Cleaning Services – Roma Airport were both released on the 15/01/2013 and closed on the 08/02/2013. On the 15/02/2013 a selection panel assessed all tender submissions. The outcome is the recommendation to engage Toll for the provision of Cleaning Services and Nektar Remote Hospitality for the Food & Beverage Outlet.

 

Discussion:

Council agreed to separate the two tender aspects contained within this report due to Cr. Schefe having an interest in the Roma Airport Food & Beverage Tender, and not the Cleaning Tender.

 

Resolution No. GM/02.2013/50

Moved Cr Price                                                             Seconded Cr Wason

That Council approve Toll Remote Logistics as the successful tender application for the Provision of Cleaning Services – Roma Airport for 1 year plus the option to extend for an additional 1 year.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Airports (Roma, Injune & Surat

 

 

Subject Heading:                          Maruma-Li Mari (Family Violence Legal Prevention Service) overview and future strategic direction.

Author and Officer’s Title:                Melissa Wathen, Manager- Social Services

Executive Summary: 

Earlier during the Meeting Council approved the development of a Community Advisory Committee that corresponds with the Attorney General’s Department Operational Framework, made up of professionals and experts in the region working towards a reduction of family violence in southern Queensland.  Cr. Denton was nominated as Council’s representative to the committee.  No vote was taken at that time to allow Cr. Denton an opportunity to consider the nomination.  The previous draft motion was then put to the vote.

 

Resolution No. GM/02.2013/51

Moved Cr Chambers                                                     Seconded Cr O'Neil

 

That Cr. Denton be Council’s nominated delegate to the Community Advisory Community; and the Community Engagement Framework be updated accordingly.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator – Elected Members & Community Engagement

 

Cr. Wason left the Chamber at 12.36pm.

Cr. Wason entered the Chamber at 12.37pm.

 

At cessation of discussion on items Roma Airport Food & Beverage Tender Selection and Roma Airport Cleaning Tender selection, Cr. Flynn entered the Chamber at 12.37pm.

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 12.37pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 13 March 2013, at Roma Administration Centre.

 

 

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Mayor.                                                                          Date.