Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 8 May 2013 commencing at 9.00am

 

ATTENDANCE

 

Chair - Deputy Mayor Cr W S Wason in the absence of Mayor Robert Loughnan, Cr. J L Chambers, Cr. R J Denton, Cr P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Cr. D J Schefe, Chief Executive Officer – Julie Reitano, Coordinator – Corporate Communications – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

Director Community & Commercial Services – Tony Klein, (Acting) Director Infrastructure Services – Michael Parker, Director Development, Facilities & Environmental Services – Rob Hayward.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Deputy Mayor welcomed all present and declared the meeting open at 9.04am.

 

APOLOGIES   

 

Resolution No. GM/05.2013/01

Moved Cr Flynn                                                            Seconded Cr O'Neil

 

That apologies be received and leave of absence granted for Cr. Loughnan for this meeting.

 

CARRIED                                                                                                                      8/0

 

 

 

Confirmation of Minutes

 

Resolution No. GM/05.2013/02

Moved Cr Newman                                                       Seconded Cr Denton  

 

That the minutes of the General Meeting (7-24.04.13) held on 24 April 2013 be confirmed as amended to include:-

 

Resolution number - GM/04.2013/36,  point 2 of first paragraph to state-

 “President, Vice President (or respective delegates) of the Agents Association.”

 

Further that the same amendment be made to Item Number C.3 on Page 21.

 

CARRIED                                                                                                                      8/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Community & Commercial Services

 

Item Number:                                   11.1

File Number: D13/12922

Subject Heading:                          Keep Maranoa Beautiful, 2013 - Post Event Report

Location:                                          Maranoa Region

Author and Officer’s Title:                Megan Swords, Coordinator - Community Development (Injune)

Executive Summary: 
This year’s ‘Keep Maranoa Beautiful’ initiative has been labeled a success, with positive feedback and interest from within Council departments and across the Community. The report provided an overview of this year’s program, including recommendations for improving the initiative, particularly the development and ongoing support of Council’s ‘Community Garage Sales’ and ‘Operation Clean Up’.

 

Resolution No. GM/05.2013/03

Moved Cr O'Neil                                                            Seconded Cr Chambers  

That Council receive and note the Officer’s Report on 2013 Keep Maranoa Beautiful Project as presented.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Community Development (Injune)

 

 

Item Number:                                   11.2

File Number: D13/14505

Subject Heading:                          Roma on Bungil Gallery Committee request for purchase of Mannequins

Location:                                          Roma Community Arts Centre

Applicant:                                         Roma on Bungil Gallery Committee

Author and Officer’s Title:                Jacqueline Burns, Coordinator - Libraries, Arts & Culture

Executive Summary: 

The Roma on Bungil Gallery Committee requested assistance from Council for the purchase of mannequins for the upcoming ‘Absolutely Fabulous’ Exhibition in November. The mannequins can also be used by the other Galleries, schools and community groups across the region

 

 

Resolution No. GM/05.2013/04

Moved Cr Flynn                                                            Seconded Cr Newman  

That Council:

 

  1. Approve the purchase of twelve mannequins, on the basis that Council contribute $2,701, and the Roma on Bungil Gallery Committee contribute $500 towards the total purchase price of $3,201; and

 

  1. The purchased items be used by Council and various regional community organisations as needed for future projects and exhibitions.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Libraries, Arts & Culture

 

 

Item Number:                                   11.3

File Number: D13/16374

Subject Heading:                          Booringa Blokes Men's Shed Building

Location:                                          14 Elizabeth St, Mitchell

Applicant:                                         The Booringa Blokes Men's Shed

Author and Officer’s Title:                Bronwyn Moore, Coordinator - Community Development Mitchell

Executive Summary:

The Booringa Blokes Men’s Shed Inc sought Council’s in-principle support to build a shed on Council owned land in Mitchell.

 

Discussion:

Council requested additional information confirming investigations undertaken on potential locations for the shed, and determined that the matter should lay on the table for discussion at a later point during the meeting.  A ‘Mover’ and ‘Seconder’ for the motion was recorded, however, no vote was taken at that time.

 

Moved Cr. O’Neil                                                         Seconded Cr. Chambers

That the matter lay on the table for further consideration at a later point during the meeting, pending the outcome of further investigations.

 

NO VOTE TAKEN

 

Infrastructure Services

 

Item Number:                                   12.1

File Number: D13/13613

Subject Heading:                          Capital Project - Upgrade of Dunkeld Road and Seventeen Mile Lane

Author and Officer’s Title:                Kym Downey,  Manager - Infrastructure Planning & Design

Executive Summary: 

Council had received a request to upgrade Seventeen Mile Lane and Dunkeld Road to a bitumen seal standard for the length used as a school bus route.

 

Resolution No. GM/05.2013/05

Moved Cr Price                                                             Seconded Cr Schefe

That Council:

 

  1. Consider the inclusion of this project in future budget deliberations;

 

  1. Request that future reports contain information outlining the number of residents directly serviced by the road in question for all received road upgrade/works requests.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

 Manager - Infrastructure Planning & Design

 

 

Item Number:                                   12.2

File Number: D13/15910

Subject Heading:                          Capital Project - Upgrade of Badgery Street

Author and Officer’s Title:                Kym Downey,  Manager - Infrastructure Planning & Design

Executive Summary: 

Council received a request to upgrade a section of Badgery Street to a sealed standard.

 

Resolution No. GM/05.2013/06

Moved Cr Schefe                                                          Seconded Cr O'Neil  

That Council consider the inclusion of this project in future budget deliberations.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

 Manager - Infrastructure Planning & Design

 

 

Item Number:                                   12.3

File Number: D13/15915

Subject Heading:                          Capital Project - Construction of Footpath in McDowall St

Author and Officer’s Title:                Kym Downey,  Manager - Infrastructure Planning & Design

Executive Summary: 

Council received a request to provide a footpath in McDowall Street from the Ambulance entrance at Roma Base Hospital through to Currey Street.

 

Resolution No. GM/05.2013/07

Moved Cr Newman                                                       Seconded Cr Chambers  

That Council consider the inclusion of this project in future budget deliberations.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

 Manager - Infrastructure Planning & Design

 

 

Item Number:                                   12.4

File Number: D13/15931

Subject Heading:                          Capital Project - Upgrade of Footpath: Cnr of Wyndham & Bowen Streets

Author and Officer’s Title:                Kym Downey,  Manager - Infrastructure Planning & Design

Executive Summary: 

Council received a request from the owners of the Commonwealth Hotel, on the corner of Wyndham and Bowen Streets, Roma, to upgrade the footpath on both frontages of their property.

 

Discussion:

Council discussed potential future arrangements for co-contribution in the restoration and upgrade of footpaths.

 

Resolution No. GM/05.2013/08

Moved Cr O'Neil                                                            Seconded Cr Price  

That Council:

 

  1. Immediately address maintenance works required to assure public safety;

 

  1. Consider the requested footpath upgrade in future budget deliberations and programming of works associated with the Roma Placemaking Plan;

 

  1. Develop a draft Footpath Policy (once the street hierarchy is completed) prior to the 2013/14 budget deliberations if possible.

 

 CARRIED                                                                                                                     8/0

 

Responsible Officer

 Manager - Infrastructure Planning & Design

 

 

Item Number:                                   11.3

File Number: D13/16374

Subject Heading:                          Booringa Blokes Men's Shed Building

Location:                                          14 Elizabeth St, Mitchell

Applicant:                                         The Booringa Blokes Men's Shed

Author and Officer’s Title:                Bronwyn Moore, Coordinator - Community Development Mitchell

Executive Summary:

The Booringa Blokes Men’s Shed Inc sought Council’s in-principle support to build a shed on Council owned land in Mitchell.  The matter was laid on the table earlier during the meeting.  Council again resumed discussion on the item.

 

Discussion:

Following receipt of information from the Director of Community & Commercial Services in relation to investigations for the potential location of the shed, Council again resumed discussion on the item.

 

 

Resolution No. GM/05.2013/09

Moved Cr O'Neil                                                            Seconded Cr Chambers  

That Council provide in-principle approval to The Booringa Blokes Men’s Shed Inc to build a shed on Council land (next to the Booringa Heritage Museum), located at 14 Elizabeth St, Mitchell, should they be successful in securing grant funding.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Community Development Mitchell

 

Item Number:                                   12.5

File Number: D13/15955

Subject Heading:                          Capital Project - Upgrade of Gullagimbi Road

Author and Officer’s Title:                Kym Downey,  Manager - Infrastructure Planning & Design

Executive Summary: 

Council received a request to provide bitumen seal to a 2.31 kilometre section of Gullagimbi Road.

 

Resolution No. GM/05.2013/10

Moved Cr Price                                                             Seconded Cr Schefe  

That Council consider the inclusion of this project in future budget deliberations

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

 Manager - Infrastructure Planning & Design

 

 

Development, Facilities & Environmental Services

 

Item Number:                                   13.1

File Number: D13/15395

Subject Heading:                          Material Change of Use - "Accommodation Units" (Triplex) (12 Total Units) and Nine Dual Occupancies (18 Units) File Ref: 2012/18288

Location:                                          43-49 Currey Street, Roma QLD 4455 (Part of Lot 9) (proposed lots 6, 12, 18, 36, 41, 42, 46, 49, 53, 61, 65, 68 & 72) on SP18049

Applicant:                                         Layne Developments Pty Ltd C/- Innovative Planning Solutions

Author and Officer’s Title:                Danielle Pearn, Coordinator - Planning

Executive Summary: 

This application seeks a Development Permit for a Material Change of Use for four Accommodation Units (triplex) (12 total units) and nine Dual Occupancies (18 units) at Currey Street, Roma Qld 4455.

 

The proposed development will establish 4 triplexes (defined as ‘Accommodation Units’ under the Roma Planning Scheme) and 9 duplexes (defined as ‘Dual Occupancy’) on 13 separate allotments within the recently approved subdivision over the site.  The approved subdivision identified 26 lots for triplex/duplex development; however concerns relating to lot numbers, distribution and parking raised during this application have resulted in a reduction of these lots to 13.  This unit reduction from the original application is from 64 units to 30 units across the estate.

 

The total number of lots on the site has also been increased from 77 to 79 lots, which would be granted approval should Council approve this MCU application, as this change to the original subdivision approval was lodged to formalise the proposed amendments in response to negotiations to reduce the number of units.  The increase in lots allowed for some minor reconfiguration of the lots to facilitate the spreading of the units across the estate. 

 

The applicant has provided site plans showing a typical duplex and triplex design on proposed Lots 36, 41, 46 & 47.  These four allotments represent small, corner and limited frontage lots and are considered to present the most constraints in locating the proposed buildings.

 

Lots 36 & 41 are duplex allotments. Lot 46 is a triplex allotment. Lot 47 is now a residential allotment as a result of the changes to the application however the design will be applied to the duplex standard allotments. 

 

 

Each duplex and triplex design on these constrained allotments meets the Acceptable Solutions of the Queensland Development Code (QDC), in terms of front, side and rear boundary setbacks and private open space.  The minimum number of car parking spaces specified in Schedule 2 – Standards for Roads, Car parking & Access in the Roma Town Planning Scheme 2006 has been exceeded for each design.  It is therefore expected that a duplex/triplex design on the remaining 10 allotments would also meet or exceed these minimum requirements.  This will be a condition of approval.

 

The Department of Transport and Main Roads (DTMR) was a Concurrence Agency for the application, and has provided conditions of approval (refer to Attachment 4).

 

The proposed development is considered to be consistent with the intended character and amenity of the wider subdivision estate, whilst protecting the amenity of existing residential development in the immediate area through larger setbacks, and landscaping along front boundaries.

 

The proposed development is consistent with the provisions of the Roma Town Planning Scheme 2006 including the Desired Environmental Outcomes and Overall Outcomes of the Urban Area Code.

 

Resolution No. GM/05.2013/11

Moved Cr Newman                                                       Seconded Cr O'Neil  

 

That Council approve the application for a Material Change of Use (Accommodation Units – 12 units total and Dual Occupancy – 18 units total) on land at Currey Street, Roma QLD 4455 and described as part of Lot 9 (proposed lots 6, 12, 18, 36, 41, 42, 46, 49, 53, 61, 65, 68 & 72) on SP180949, subject to the following conditions:

Preamble

1.    Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

Complete and Maintain

1.    Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

2.    Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

3.    Maintain the approved development being Material Change of Use (Accommodation Units – 12 units and Dual Occupancy – 18 units) generally in accordance with the approved plans:

(a)        Duplex Corner Allotments (Lots 41, 42, 49, 61 & 65)

Development on Lots 41, 42, 49, 61 & 65 are to be generally in accordance with the approved plans:

Plan/Document number

Plan/Document name

Date

LAY124

Proposed Plan of Development as amended in Red showing speed platform locations.

05/04/13

UMS 941 Rev D

Speed Platform Mid Block

31/05/12

V2012.1 Rev B

Duplex – Site Plan Lot 41 (note, this is an indicative plan for duplex on approved lots on a corner.)

18/12/12

V2012.1 Rev A Sheet 3

Duplex – Floor Plan Lot 41 (note, this is an indicative plan for duplex on approved lots on a corner.)

Drawn Date 02/10/12

V2012.1 Rev A Sheet 4

Duplex – Front & Right Elevation Lot 41 (note, this is an indicative plan for duplex on approved lots on a corner.)

02/10/12

V2012.1 Rev A Sheet 5

Duplex – Perspective view, Rear & Left Elevation Lot 41 (note, this is an indicative plan for duplex on approved lots on a corner.)

02/10/12

 

          Development on Lots 41, 42, 49, 61 & 65 is to comply with the following provisions:

 

i.     Number of units: maximum 2 units;

ii.    Site cover: maximum 40%;

iii.   Front boundary setback: minimum 6.0 metres;

iv.    Side boundary setback: minimum 1.8 metres;

v.     Height: maximum of 6.5 metres above ground level and 1 storey; and

vi.    Car parking: minimum 6 spaces, which is to include two resident and one visitor space per dwelling.

 

Note: Visitor car parking spaces can be provided in tandem with resident spaces.

 

(b)  Duplex Corner Allotment (Lot 36)

 

            Development on Lot 36 is to be in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

LAY124

Proposed Plan of Development

05/04/13

UMS 941 Rev D

Speed Platform Mid Block

31/05/12

V2012.1 Rev A Sheet 2

Custom Duplex – Site Plan Lot 36

Drawn Date

18/04/13

V2012.1 Rev A Sheet 3

Custom Duplex – Floor Plan Lot 36

Drawn Date

18/04/13

V2012.1 Rev A Sheet 4

Custom Duplex – Perspective View, Front & Right Elevation Lot 36

Drawn Date

18/04/13

 

(c)        Duplex Standard Allotments (Lots 6, 12 & 18)

 

Development on Lots 6, 12 & 18 are to be generally in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

LAY124

Proposed Plan of Development

05/04/13

UMS 941 Rev D

Speed Platform Mid Block

31/05/12

V2012.1 Rev B

Duplex – Site Plan Lot 47 (note, this is not for lot 47 but an indicative plan for duplex on approved lots not on a corner.)

18/12/12

V2012.1 Rev A Sheet 3

Duplex – Floor Plan Lot 47 (note, this is not for lot 47 but an indicative plan for duplex on approved lots not on a corner.)

Drawn Date 12/10/12

V2012.1 Rev A Sheet 4

Duplex – Front & Right Elevation Lot 47 (note, this is not for lot 47 but an indicative plan for duplex on approved lots not on a corner.)

Drawn Date 12/10/12

V2012.1 Rev A Sheet 5

Duplex – Perspective view, Rear & Left Elevation Lot 47 (note, this is not for lot 47 but an indicative plan for duplex on approved lots not on a corner.)

Drawn Date 12/10/12

 

            Development on Lots 6, 12 & 18 is to comply with the following minimum     provisions:

 

i.          Number of units: maximum 2 units;

ii.         Site cover: maximum 42%;

iii.        Front boundary setback: minimum 6.0 metres;

iv.        Side boundary setback: minimum 2.5 metres;

v.         Rear boundary setback: minimum 2.6 metres;

vi.        Height: maximum of 6.5 metres above ground level and 1 storey; and

vii.       Car parking: minimum 6 spaces, which is to include two resident and one visitor space per dwelling.

 

            Note: Visitor car parking spaces can be provided in tandem with resident spaces.

 

(d)        Triplex Corner Allotments (Lots 53, 68, 46  & 72)

 

            Development on Lot 46 is to be in accordance with the approved plans.

Development on Lots 53, 68 & 72 are to be generally in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

LAY124

Proposed Plan of Development

05/04/13

UMS 941 Rev D

Speed Platform Mid Block

31/05/12

V2011.1 Rev B Sheet 2

Triplex – Site Plan Lot 46

18/12/12

V2011.1 Sheet 4

Triplex – Floor Plan Lot 46

Drawn Date 15/10/12

V2011.1 Sheet 6

Triplex – Front & Right Elevation Lot 46

Drawn Date 15/10/12

V2011.1 Sheet 7

Triplex – Rear & Left Elevation Lot 46

Drawn Date

15/10/12

 

            Development on Lots 53, 68 & 72 is to comply with the following minimum   provisions:

 

i.     Number of units: maximum 3 units;

ii.    Site cover: maximum 42%;

iii.   Front boundary setback: minimum 5.0 metres;

iv.    Side boundary setback: minimum 1.5 metres;

v.     Height: maximum 5.5 metres above ground level and 1 storey; and

vi.    Car parking: minimum 8 spaces, which is to include three visitor parking spaces.

 

          Note: Visitor car parking spaces can be provided in tandem with resident spaces.

 

4.    Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Latest versions

 

5.    Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

6.    This development permit is subject to Operational Works approval for stormwater management.

 

7.    Major and minor event stormwater drainage systems are to be provided for the development site in accordance with the Queensland Urban Drainage Manual (QUDM) (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation) and CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

8.    Stormwater must not be allowed to pond on the allotments being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

9.    Any increases in volume, concentration or velocity of stormwater from the allotments being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

10.   There must be no increases in any silt loads or contaminants in any overland flow from the allotments being developed during the development process and after development has been completed.

 

11.   The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

12.   Soil erosion and sediment is controlled in accordance with Schedule 6: “Standards for Stormwater Drainage”.

 

Erosion Control

 

13.   All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

14.   Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

15.   Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council.

 

Services Provisions

 

16.   The development is to be connected to Council’s reticulated sewerage disposal system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3) and the CMDG Design Guideline - D12 ‘Sewerage Reticulation’, at no cost to Council.

 

17.   All buildings and associated building supports are to be located a minimum of 1.5 metres from the centre line of the sewer main traversing the south east corner of the lot. Any relaxation of this requirement will only be accepted with a written agreement from Council’s Utilities Manager.

 

18.   The development is to be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3) and the CMDG Design Guideline – D11 ‘Water Reticulation’, at no cost to Council.

 

19.   The development must be connected to an electricity reticulation service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

20.   The development is to be connected to reticulated gas supply at no cost to Council.

 

21.   If the development is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).

 

22.   All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the Capricorn Municipal Development Guidelines (CMDG) where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

23.   Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

Rubbish Collection

 

24.   At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

25.   All bins shall be shielded from the view of travelling public and neighbours.

 

Access, Roads, Landscaping and Lighting

 

26.   The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the allotment boundaries and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

27.   Vehicle crossovers to the development sites must be constructed in accordance with drawing CMDG-R-041 Rev B - Residential Driveway Slab and Tracks, dated 07/2011.

 

28.   Vehicle crossovers must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

 

29.   All car parking spaces and driveway areas are to be sealed with an approved impervious surface.  Surfacing shall consist of either; patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal. 

 

30.   All vehicles access and related elements shall comply with (i) the development approval conditions (ii) Schedule 2 - ‘Standards for Road, Car parking, Access and Manoeuvring Areas (iii) Relevant Australian Standards (iv) the CMDG Guidelines (v) any alternative specifications that Council has agreed to in writing and which development must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

31.   Traffic calming devices are to be constructed along the northern most and southern most roads on the site, as shown on Drawing No. LAY124, dated 5 April 2013, Proposed Plan of Development.  Speed platforms are to be constructed in accordance with Standard Drawing UMS 941, Speed Platform Mid Block.

 

Landscaping and Fencing

 

32.   A two metre wide landscaped strip must be provided along the full width of the front boundaries of each allotment, exclusive of crossovers.

 

33.   Ground covers should fully cover vegetated areas within 1 year of planting.

 

34.   Site landscaping must be planted prior to occupation of the accommodation units.

 

35.   Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.

 

36.   A 1.8 metre high acoustic fence must be provided along the full length of the rear and side boundaries of each allotment.

 

Avoiding Nuisance

 

37.   Any air conditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

38.   Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

39.   All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

40.   Whilst the approved works are in progress, no nuisance is to be caused to adjoining properties and occupiers by the way of noise, smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

41.   Whilst the approved works are in progress, waste containers must remain on site and be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

42.   Unless otherwise approved in writing by the Council, approved hours of construction are restricted to Monday – Saturday 6.00 am to 6.00 pm – noise permitted.  Work or business which causes audible noise must not be conducted from or on the subject land outside the above times or on Sundays or Public Holidays.

 

43.   Any damage to roads and infrastructure (including underground services and signs), that is attributable to the progress of the development works or to vehicles associated with the development of the site, shall be repaired to at least the previous condition and at no cost to Council.  Repair works shall be undertaken immediately should hazards exist for pedestrian or vehicular safety. Otherwise, all damage shall be repaired immediately upon completion of the development works.  It is the developer’s responsibility to document by photographs the previous condition of existing roads and infrastructure and to supply Council with a digital set of these photographs prior to any works commencing.

 

Infrastructure Contributions

 

44.   The developer shall pay to Council a development contribution of $357,000-00 for infrastructure in accordance with the Council’s adopted Priority infrastructure Plan as shown in the attached Infrastructure Charges Report.  The stated charge is to be paid prior to construction commencing.

 

No Cost to Council

 

45.   The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

46.   All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to occupation of the units.

 

47.   All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

Use

 

48.   All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

49.   The use must not commence prior to the sealing and titling of the approved subdivision (Ref: 2012/17996).

 

50.   The developer is to notify Council upon completion of the conditions of approval and prior to occupation of the dwelling units.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Planning

  

 

 

Councillor Business

 

Item Number:                                   22.1

File Number: D13/16653

Subject Heading:                          Northern Road and Euthulla Road Intersection

Author and Councillor’s Title:           Cr. David Schefe

Councillor’s Summary:

A letter had previously been received by Council from Dick and Anne Thomas on 13 December 2012, and a petition signed by 18 residents who live in the vicinity of the intersection in question.  Subsequently the matter was discussed at the Council meeting on 27 February 2013 with Council formalising a process for processing received complaints on state controlled roads (excluding RMPC) in the instance they are sent directly to DTMR or MRC.  Cr. Schefe was also delegated to hold additional discussions with Main Roads in conjunction with engineering staff, for feedback to the full Council.  This report outlines discussions that took place between Council and Main Roads representatives on 3 April 2013 in relation to the Northern Road and Euthulla Road intersection.

 

Resolution No. GM/05.2013/12

Moved Cr Chambers                                                     Seconded Cr Denton  

That Council:

 

1.    Receive and note the report;

 

2.    Advise the lead petitioner of the outcome of discussions with Main Roads.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

(Acting) Director Infrastructure Services

 

 

LATE CONFIDENTIAL ITEM

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

 

Resolution No. GM/05.2013/13

Moved Cr O'Neil                                                            Seconded Cr Denton

That Council close the meeting to the public at 9.58am.

 

CARRIED                                                                                                                      9/0

 

 

 

Cr. Flynn & Cr. O’Neil left the Chamber at 10.00am.

 

Cr. O’Neil entered the chamber at 10.01am, with Cr. Flynn not returning to the Chamber having declared a ‘Conflict of Interest’ Item – LC1 – Airport Advisory Committee, due to him putting forward a nomination to the committee as a representative of Maranoa Travel.

 

At cessation of discussion on Item – LC1 – Airport Advisory Committee, Cr. Flynn entered at 10.16am.

 

Resolution No. GM/05.2013/14

Moved Cr O'Neil                                                            Seconded Cr Newman

 

That Council open the meeting to the public at 10.17am.

 

CARRIED                                                                                                                      8/0

 

 

 

Subject Heading:          suspension of standing orders

Council adjourned the meeting for morning tea at 10.18am.

 

Subject Heading:          resumption of standing orders

Council resumed the meeting at 10.54am.

 

LATE ITEMS

 

Item Number:                                   L.1

File Number: D13/17634

Subject Heading:                          Amendments to Council's Interim Grids and Gates Policy

Author and Officer’s Title:                Peter Weallans, Manager -  Infrastructure Contracts & Engineering Services

Executive Summary: 

Council at its General Meeting on 28 November 2012 adopted an Interim Grids and Gates Policy.  Over the Christmas/New Year period, Council staff undertook a compliance audit of all gates and grids within the region. The purpose of this report is to recommend amendments to the interim grid policy in order to streamline the process of approvals for the licensing of grids and gates.

 

Resolution No. GM/05.2013/15

Moved Cr Denton                                                          Seconded Cr Chambers  

Council amend its Interim Grids and Gates Policy as follows:

 

  1. Withdraw its mandatory requirement that any application for the installation of a licensed grid or gate be advertised in the Western Star in order for Council to receive any objections to the installation prior to Council considering the application for approval.

 

  1. Develop a pro-forma for inclusion in the application process, whereby the applicant is required to submit notification from all boundary neighbouring property holders indicating their objection or non-objection to the application;

 

  1. Council delegate authority for the approval of licensed grid and gate applications to the Chief Executive Officer, noting that this task may then be delegated to the Director – Infrastructure Services, for received applications  accompanied by a ‘Non Objection Notice’ from each and all boundary neighbouring property holders;

 

  1. For applications received where one (1) or more ‘Notice/s of Objection/s’ is/are received, the application be referred to Council for determination.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager -  Infrastructure Contracts & Engineering Services

 

 

Item Number:                                   L.2

File Number: D13/17832

Subject Heading:                          BUDGET REVIEW MARCH 2013

Author and Officer’s Title:                Claire Alexander, Specialist - Strategic Finance

Executive Summary: 

The Budget Review workshop was held on 7 May 2013. The purpose of the workshop was to give Councillors the opportunity to review the operational and capital budget items in detail.

 

The budget presented is a surplus of $718K, which incorporates new items and changes not previously identified in the original budgeting process. Also identified were changes to the budget due to events arising since the last budget review in December 2012.

 

Resolution No. GM/05.2013/16

Moved Cr Chambers                                                     Seconded Cr Newman

That the Council adopt the Revised Budget March 2013 as shown in the attachment provided as part of the officer’s report, with the primary documents as follows (*):

 

One Page Summary of Revised Budget March 2013*

Revised Operating Revenue and Expense Budget Statements by Directorate

Revised Capital Revenue and Expenditure Budget Statements by Directorate

Revised Capital Reserves Budget Statements by Directorate

Revised New Loan and Loan Repayment Budget Statement by Directorate

Revised Operating Reserves Budget Statements by Directorate

                        Revised Capital Funding Statement

                        Summary of Budget Changes March 2013*

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Specialist - Strategic Finance

 

 

LATE CONFIDENTIAL ITEM

 

Cr. Flynn declared a ‘Conflict of Interest’ in the following item due to him putting forward a nomination for membership to the committee as a representative for Maranoa Travel, and left the Chamber at 11.08am.

 

Item Number:                                   LC.1

File Number: D13/17825

Subject Heading:                          Airport Advisory Committee

Author and Officer’s Title:                Kelly Rogers, Coordinator -  Elected Members & Community Engagement

Executive Summary: 

As part of the Draft Community Engagement Framework, Council recognises that there are a number of areas of Council’s operations where input from a broad cross section of the community will be valuable.  Formation of the Airport Advisory Committee has been identified as an opportunity to engage with a variety of community, industry and business representatives.  This  will in turn contribute to development of future strategies for airports across the Maranoa region.  Subsequently a call for nominations was advertised inviting participation from the community in forming the committee.

 

 

 

 

 

Resolution No. GM/05.2013/17

Moved Cr Denton                                                          Seconded Cr O'Neil  

That Council endorse the membership of all received and Council requested nominations on the Airport  Advisory Committee  for the remaining term of the current Council.

 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator -  Elected Members & Community Engagement

 

At cessation of discussion on the abovementioned item Cr. Flynn entered at 11.11am.

 

 

CLOSURE

 

There being no further business, the Deputy Mayor thanked Council for their attendance and declared the meeting closed at 11.12am.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 22 May 2013, at Roma Administration Centre.

 

 

 

 

...............……….................                                                      ..................................

Deputy Mayor.                                                                           Date.