Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 10 July 2013 commencing at 9.00am

 

ATTENDANCE

 

Deputy Mayor Cr W S Wason chaired the meeting with, Cr. J L Chambers, Cr. R J Denton, Cr P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Cr. D J Schefe, Chief Executive Officer – Julie Reitano, Coordinator – Corporate Communications – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

Director Community & Commercial Services – Tony Klein, (Acting) Director Infrastructure Services – Michael Parker, Director Development, Facilities & Environmental Services – Rob Hayward, Manager – Major Projects, Economic Development & Tourism – Ed Sims,  Manager – Airports (Roma, Injune & Surat) – Ben Jones.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Deputy Mayor welcomed all present and declared the meeting open at 9.05am.

 

APOLOGIES   

 

Resolution No. GM/07.2013/01

Moved Cr O'Neil                                                            Seconded Cr Newman

 

That apologies be received and leave of absence granted for Cr. Robert Loughnan for this meeting.

 

CARRIED                                                                                                                      8/0

 

 

Confirmation of Minutes

 

Resolution No. GM/07.2013/02

Moved Cr Chambers                                                     Seconded Cr Denton  

 

That the minutes of the General Meeting (11-26.06.13) held on 26 June 2013 be confirmed as amended  below:

 

Item 10.2 – Register of General Cost-Recovery Fees and Commercial Charges 2013/14

 

Amend the following reference found on page 22 of the minutes, in consideration of  the heading : “Lawn Cemetery – Injune (Separated due to the plinth shape at the Injune Cemetery, no plaque supplied/charged),”  to state:

 

Fee Description

Unit

Commercial/Regulatory

Statutory Reference

GST Status

2013/14 Fee Total

Pre-Paid Packages – Injune Lawn Cemeteries

Option 1: Double Interment (same single plot)

(Includes Grave Reservation, Exemption from any further cemetery fees associated with the first and second grave interments)

C

S262 (3)(c) Local Government Act 2009

GST Inclusive           

$2,200

Option 2: Single Interment

(Includes Grave Reservation; Exemption from any further cemetery fees)

 

C

S262 (3)(c) Local Government Act 2009

GST Inclusive

$1,200

 

CARRIED                                                                                                                      8/0

 

Business Arising FROM MiNUTES

 

The Chief Executive Officer foreshadowed that some additional updates would be made to the adopted Register of General Cost-Recovery Fees and Commercial Charges 2013/14, and the complete document would be re-presented at the Special Budget Meeting on 31 July 2013. 

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Office of the CEO & Organisational Services

 

Item Number:                                   10.1

File Number: D13/28786

Subject Heading:                          Consideration of Elected Member AttendancE at Conferences

Location:                                          Rockhampton

Author and Officer’s Title:                Kelly Rogers, Coordinator -  Elected Members & Community Engagement

Executive Summary: 

Formalisation of Elected Member attendance at conferences and meetings as part of advocacy activities and/or enhancing strategy and policy development for Maranoa Regional Council.


 

 

Resolution No. GM/07.2013/03

Moved Cr O'Neil                                                            Seconded Cr Chambers  

That Council approve the attendance of Cr. Wendy Newman at the Queensland Regional Arts and Culture Conference 2013 on 22 - 23 August 2013 in Rockhampton.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator -  Elected Members & Community Engagement

 

 

Item Number:                                   10.2

File Number: D13/28899

Subject Heading:                          Membership in Toowoomba and Surat Basin Enterprise Ltd, 2013/14

Author and Officer’s Title:                Edward Sims, Manager - Major Projects, Economic Development & Tourism

Executive Summary: 

Since March 2012 Council has been a platinum sponsor of Toowoomba and Surat Basin Enterprise Ltd (TSBE).  The achievements of TSBE are well documented in reports to Council and are also obvious in the local (Surat Basin) media. 

 

The Regional Economy enjoys useful benefits through inputs provided by TSBE staff and board members and it can be agreed that the benefits relative to the investment by MRC have been well justified.

 

The anniversary of our Platinum subscription level has arrived and this report seeks Council’s endorsement of its remittance.

 

Council has in the past two (2) years contributed on an annual basis $22,000 (GST Inclusive), to sponsor TSBE.  This contribution represents a  rate higher than the Platinum level sponsorship and entitles Council to membership of the TSBE Board Advisory Committee.

 

Resolution No. GM/07.2013/04

Moved Cr Newman                                                       Seconded Cr O'Neil  

That Council:

 

  • Approve the renewal and payment  for a Platinum level sponsorship of Toowoomba and Surat Basin Enterprise Ltd for 2013/14, by way of payment in the sum of $22,000 (GST Inclusive), as described in the renewal notice;

 

  • Incorporate the sponsorship payment  into Council’s 2013/14 Budget.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Major Projects, Economic Development & Tourism

 

 

Community & Commercial Services

 

Cr. O’Neil declared an interest in the following item due to a family member owning local Real-Estate Agency, LJ Hooker Commercial, an agency having real estate interests in the precinct and left the Chamber at 9.11am,  taking no further part in discussion or debate on the item.

 

Item Number:                                   11.1

File Number: D13/28884

Subject Heading:                          Roma Saleyards Land Purchase

Location:                                          Roma

Author and Officer’s Title:                Tony Klein, Director - Community & Commercial Services

Executive Summary: 

The Department of Natural Resources and Mines has offered Council the opportunity to purchase the block of land currently leased by Council and used for the Roma Saleyards operations.

 

Resolution No. GM/07.2013/05

Moved Cr Denton                                                          Seconded Cr Price  

That Council:

 

  • Accept the offer to purchase Lot 285 on Plan WV1474;
  • Incorporate the purchase of the land into Council’s 2013/14 Budget;
  • Authorise the Chief Executive Officer to finalise the relevant agreement to purchase the land;
  • Authorise the Chief Executive Officer to sign a Statutory Declaration certifying the current and proposed use of the land, including a statement declaring that Council has no plans to sell any of the property; and
  • In accordance with section 173 of the Local Government Regulation 2012, authorise the Chief Executive Officer to pay the required $790,509.15 (+ GST) deposit for the purchase before 22 July 2013 using General Ledger number 7270.0730.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Director - Community & Commercial Services

 

At cessation of discussion and debate on the abovementioned item, Cr. O’Neil entered the Chamber at 9.14am.

 

Item Number:                                   11.2

File Number: D13/28904

Subject Heading:                          Regional Development Australia Fund Round  5 Applications

Author and Officer’s Title:                Tony Klein, Director - Community & Commercial Services

Executive Summary: 

Round 5 of the Regional Development Australia Fund closes on 22 July 2013.  Potential projects for submission under the funding program require endorsement by Council.

 

Resolution No. GM/07.2013/06

Moved Cr Schefe                                                          Seconded Cr Price  

That Council endorse the following projects for Round 5 of the Regional Development Australia Fund:

 

  • In-ground infrastructure for Injune housing subdivision stages 1 and 2;
  • Roma Pool zero depth play area and refurbishment.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Director - Community & Commercial Services

 

Infrastructure Services

 

Item Number:                                   12.1

File Number: D13/28597

Subject Heading:                          Roma Airport Master Plan

Location:                                          Roma

Author and Officer’s Title:                Ben Jones, Manager - Airports (Roma, Injune & Surat)

Executive Summary: 

The Roma Airport has experienced a large unexpected growth in passenger numbers after the upgrade of the runway and terminal completed in 2012. The growth has highlighted that the master plan, completed in 2009, is now out dated and a new master plan needs to be completed to ensure there is a strategic approach to the management of the Roma Airport.

 

Discussion:

Council determined that the matter should lay on the table for further discussion at a later point during the meeting.

 

Action:

 

That the matter lay on the table for further discussion at a later point during the meeting.

 

 

 

Development, Facilities & Environmental Services

 

Item Number:                                   13.1

File Number: D13/28514

Subject Heading:                          Proposed Fees and Charges - Waste

Location:                                          Roma Waste Facility

Author and Officer’s Title:                Margaret Milla, Coordinator - Waste

Executive Summary: 

The installation of the weighbridge at the Roma Waste Facility will mean that waste can be charged by tonnage rather than volume or truck size.  This will ensure a fairer system of charging.

 

 

Discussion:

Council discussed the need for the item to be discussed at a future workshop, pending further investigation prior to a formal determination being delivered on the matter.

 

Action:

 

That the matter lay on the table for Council’s further consideration at the next scheduled Councillor Workshop on 17 July 2013.

 

In the interim, Council requested that the Chief Executive Officer or delegate  gather trial data on volumes of waste transferred through the facility by commercial and industrial operators, noting that there are no changes to the current fee structure during the trial period until Council’s formal endorsement of the way forward. 

 

Council also requested that comparative data on fees and charges be collated from similar sized local governments.

 

 

 

Responsible Officer

Director – Development, Facilities & Environmental Services

 

Late Item

 

Item Number:                                   L.1

File Number: D13/29512

Subject Heading:                          Roma Flood Mitigation Project (RFMP): Alternative Alignment Stage 1

Location:                                          Roma

Author and Officer’s Title:                Ross Drabble, Project Manager - Flood Mitigation Projects

Executive Summary: 

Consultation with property owners directly affected by the Stage 1 levee alignment and a technical review of the original alignment has resulted in the creation of an Alternative Alignment for the Stage 1 levee.

 

Resolution No. GM/07.2013/07

Moved Cr Price                                                             Seconded Cr O'Neil  

That Council approve:

 

1.     The Alternative Alignment for the Stage 1 levee, which involved the following actions;

 

a)    Increase the length of the levee at the airport to provide increased immunity to the runway during flood events. There was a risk that the original Stage 1 levee would allow flood water to inundate the runway and cause the airport to shutdown during a flood.

b)    Reduce the length of the original Stage 1 levee at the Lovell Street end to avoid some protected vegetation along Bungil Creek.

c)     Shift the original Stage 1 levee further to the north where it runs parallel to McPhie Street. This will improve the amenity for property owners on the northern side of McPhie Street.

d)    Shift the original Stage 1 levee further to the east where it runs parallel to Edwardes Street. This will improve the amenity for property owners on the eastern side of Edwardes Street.

 

2.     Specific design revisions where they are of benefit to the property owner and Council.

 

CARRIED                                                                                                                      7/1

 

Responsible Officer

Project Manager - Flood Mitigation Projects

  

 

CONFIDENTIAL ITEMS

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (e)      contracts proposed to be made by it;

 

Resolution No. GM/07.2013/08

Moved Cr O'Neil                                                            Seconded Cr Chambers

 

That Council close the meeting to the public at 9.33am.

 

CARRIED                                                                                                                      8/0

 

Cr. Flynn left the Chamber at 9.40am.

Cr. Flynn entered the Chamber at 9.41am.

 

Cr. O’Neil left the Chamber at 9.51am.

Cr. O’Neil entered the Chamber at 9.57am.

 

Cr. O’Neil left the Chamber at 9.59am.

Cr. O’Neil entered the Chamber at 10.02am.

 

Resolution No. GM/07.2013/09

Moved Cr O'Neil                                                            Seconded Cr Denton

 

That Council open the meeting to the public at 10.11am.

 

CARRIED                                                                                                                      8/0

 

Cr. O’Neil left the Chamber at 10.12am.

 

Item Number:                                   21.1

File Number: D13/28456

Subject Heading:                          Injune District Tourism Association – Request for the construction of a new caravan park

Applicant:                                         Injune District Tourism Association

Author and Officer’s Title:                Ryan Gittins, Coordinator - Economic Development

Executive Summary: 

Further analysis has been undertaken to assess the feasibility of commencing a leasehold or freehold process to enable the land behind the Injune pool (Lot 3 on I71817) to be used as a caravan/camping area.

 

This report sought Council’s endorsement of the proposed action plan recommended from the Meeting of 1 July 2013..

 

Resolution No. GM/07.2013/10

Moved Cr Price                                                             Seconded Cr Schefe  

That Council:

 

  1. Endorse the proposed action plan derived from the meeting between Council, FKG & IDTA representatives on 1 July 2013;

 

  1. In parallel, lodge an application to lease the recreation reserve adjacent to the existing caravan park.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Economic Development

 

 

Item Number:                                   21.2

File Number: D13/29516

Subject Heading:                          Roma Flood Mitigation Project (RFMP): Negotiation with contractors (Tender 13-24)

Location:                                          Roma

Author and Officer’s Title:                Ross Drabble, Project Manager - Flood Mitigation Projects

Executive Summary: 

Council has resolved to procure design and construction services for the Roma Flood Mitigation Project. A tender process has been undertaken and a preliminary assessment has been made of the tender submissions.

 

Resolution No. GM/07.2013/11

Moved Cr Chambers                                                     Seconded Cr Flynn  

That Council approve the project evaluation team undertaking tender clarifications and commercial negotiations with:

 

1.   F K Gardner & Sons Pty Ltd; and

2.   Ostwald Bros Pty Ltd.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Project Manager - Flood Mitigation Projects

 

Cr. O’Neil entered the Chamber at 10.18am.

 

LATE ITEM

 

Introduction

 

At the General Meeting on 23 January 2013, Cr. Newman had declared a ‘Conflict of Interest’ in a report presented at that meeting concerning Eulorel Road (Item LC.7).  This conflict was declared due to  her family’s business having undertaken work for both parties identified as affected property owners at that time.

 

Cr. Newman advised Council that a ‘Conflict of Interest’ no longer exists as the family business was no longer completing work for any parties identified as affected property owners in that area, and remained for discussion and debate on the following item.

 

Item Number:                                   L.2

File Number: D13/29714

Subject Heading:                          Eulorel Road closure and provision of alternatIVe access

Location:                                          Eulorel Road, off Maranoa Road

Author & Officer’s Title:                    Michael Parker, Director – Infrastructure Services (Acting)

Executive Summary:

Council has had previous dealings with the closure of the Eulorel Road.  Its closure in 2012 has denied the owners of Lot 10 on COG35 without road access.

 

Council, at its General Meeting in January, 2013, resolved to advise AA Company that it had no objection in principle to an unnamed road reserve, adjacent to Lot 7 on EG228, being opened up and constructed to provide direct access between a part of Eulorel Road and Maranoa Road.  This was on the condition that AA Company fund the upgrade of the new road.

 

An alternative unformed road reserve has now been submitted by landowners in the area for consideration (Option 2).  Option 2 road reserve separates Lot 12 on EG140 from Lot 1 on EG228.  This alternative is supported by nearby landowners for consideration, as it would provide access to Lot 38 on EG38, which presently does not have a formed road access, and also link properties owned by AA Company to Maranoa Road.

 

Resolution No. GM/07.2013/12

Moved Cr Price                                                             Seconded Cr Chambers

 

That Council:

 

  1. Not proceed with the items that have not yet been actioned by Officers,  as resolved by Council at the General Meeting on the 23 January 2013 (Resolution Number GM/01.2013.31).  The resolution in its entirety stated that:

 

1.      Council advise the AA Company that it has no objection in principle to the unnamed road reserve, adjacent to  the property described as Lot 1: 7EG6228 being opened up and constructed to provide direct access between Eulorel Road and Maranoa Road.

 

2.     Council endorse actions to progress an agreement with the AA Company where upon the company will fund the upgrade of the new road.

 

3.     Council endorse actions to progress an agreement with the AA company for the maintenance of the newly constructed road and discuss the options for the existing section of Eulorel Road that they wish to use for their business activities.

 

4.     Council, as a matter of courtesy, advise adjacent property owners of the proposal, including -   M Bright & M T Bright (Map Ref: 11COG49 and 4C0G49), M A Packer & C R Packer (Map Ref: 6SP107013) and  N J Johnston (Map Ref:  4COG33).

 

5.     Subject to legal advice, Council advise Mr J McKenzie (Map Ref: 5C0634) and Mr G Peck (Map Ref: 7EG6228) the implications of Council’s decision (including reference to maintenance implications).

 

6.     After negotiations have been undertaken with the AA company, the agreement be ratified at a General Meeting, with the target of the first meeting in February if possible.

 

2.    Endorse consideration of an alternative access to Maranoa Road.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Director - Infrastructure Services (Acting)

 

 

Cr. Flynn declared a ‘Conflict of Interest’ in the following item due to his personal business operations out of the Roma Airport being owner of Maranoa Travel and left the Chamber at 10.23am, taking no further part in discussion or debate on the item.

 

 

 

 

 

 

Item Number:                                   12.1

File Number: D13/28597

Subject Heading:                          Roma Airport Master Plan

Location:                                          Roma

Author and Officer’s Title:                Ben Jones, Manager - Airports (Roma, Injune & Surat)

Executive Summary: 

The Roma Airport has experienced a large unexpected growth in passenger numbers after the upgrade of the runway and terminal was completed in 2012. The growth has highlighted that the master plan, completed in 2009, is now out dated and a new master plan needs to be completed to ensure there is a strategic approach to the management of the Roma Airport. The matter had been laid on the table earlier during the meeting for further discussion.  Council again resumed discussion on the item.

 

Resolution No. GM/07.2013/13

Moved Cr Denton                                                          Seconded Cr O'Neil  

That Council:

 

  1. Receive the Draft Roma Airport Master Plan 2013-2032;

 

  1. Proceed to the next stage of the project, that being the detailed design for expansion of the Roma Airport Terminal, and a continuation of consultation with the Airport Advisory Committee and the community;

 

  1. Discuss the results to date at an upcoming workshop of Council.

 

 CARRIED                                                                                                                     7/0

 

Responsible Officer

Manager - Airports (Roma, Injune & Surat)

 

 

Resolution No. GM/07.2013/14

Moved Cr Denton                                                          Seconded Cr O’Neil

That additional seating be installed in the passenger waiting lounge area at the Roma Airport as a matter of priority.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager – Airports (Roma, Injune & Surat)

 

At cessation of discussion on the abovementioned item, Cr. Flynn entered the Chamber at 10.37am.

 

CLOSURE

 

There being no further business, the Deputy Mayor thanked Council for their attendance and declared the meeting closed at 10.38am.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 24 July 2013, at Roma Administration Centre.

 

 

 

 

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Mayor                                                                           Date