Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 24 July 2013 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Cr. J L Chambers, Cr. R J Denton, Cr P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Cr. D J Schefe, Chief Executive Officer – Julie Reitano, Coordinator – Corporate Communications – Jane Frith, and Lauren Owen Minutes Officer in attendance.

 

AS REQUIRED

Director Community & Commercial Services – Tony Klein, (Acting) Director Infrastructure Services – Michael Parker, Director Development, Facilities & Environmental Services – Rob Hayward.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.05am.

 

APOLOGIES   

 

Resolution No. GM/07.2013/15

Moved Cr O'Neil                                                            Seconded Cr Denton

 

That apologies be received and leave of absence granted for Cr. Scott Wason for this meeting.

 

CARRIED                                                                                                                      7/0

 

Confirmation of Minutes

 

Resolution No. GM/07.2013/16

Moved Cr Denton                                                          Seconded Cr Chambers  

 

That the minutes of the General Meeting (12-10.07.13) held on 10 July 2013 be confirmed.

 

CARRIED                                                                                                                      7/0

 

Cr. Schefe entered the chambers at 9.06am.

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Office of the CEO & Organisational Services

 

Cr. O'Neil declared a ‘pecuniary conflict of interest’ in the following item due to his casual employment at Macquarie Regional Radio Network and left the chambers at 09:07 am taking no further part in the debate or discussion.

 

Item Number:                                   10.1

File Number: D13/30501

Subject Heading:                          Regional Communication Forums

Location:                                          N/a

Applicant:                                         N/a

Author and Officer’s Title:                Jane Frith, Coordinator - Corporate Communications

Executive Summary: 

Maranoa Regional Council shares Council news via a range of communication forums. With the expiration of three communication contracts drawing nearer (Bottle Tree Bulletin, Western Star’s Council News and 4ZR’s Council radio segment), Council’s views were sought on the current and future communication forums.

 

Resolution No. GM/07.2013/17

Moved Cr Chambers                                                     Seconded Cr Flynn  

That Council:

 

1.   Re-new the Council News advertisement contract with the Western Star until June 2014 (no changes to current format);

 

2.   Re-new the Council radio segment contract with 4ZR until June 2014 (no changes to current format);  and

 

3.   Endorse the calling of quotations for production and distribution of regional community newsletter, Bottle Tree Bulletin, with the first edition of the new contract to commence in October 2013 for a 12 month period.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Corporate Communications

 

At cessation of discussion on the abovementioned item, Cr. O'Neil entered the chambers at 09:10 am.


 

Item Number:                                   10.2

File Number: D13/30805

Subject Heading:                          Council Initiated Advisory Committee Meeting Minutes

Location:                                          N/a

Applicant:                                         N/a

Author and Officer’s Title:                Kelly Rogers, Coordinator -  Elected Members & Community Engagement

Executive Summary: 

As part of Council’s Draft Community Engagement Strategy, Council has initiated a number of Advisory Committees to seek community and stakeholder input on key projects and activities of Council.  Feedback, or the outcomes of these forums, assists Council to identify priorities, inform decisions and develop future strategies and policies.

 

To ensure the outcomes of these meetings are communicated to Council as a ‘whole,’ the confirmed minutes of each of the committees will be put forward on a monthly basis for Council to receive and note.

 

Specific recommendations put forward by the committees will be presented to Council for consideration on an ‘as needs basis,’ as separate reports.

 

Resolution No. GM/07.2013/18

Moved Cr O'Neil                                                            Seconded Cr Price   

That Council receive and note the confirmed minutes of the following Council initiated committee meetings:

 

  • Roma CBD Advisory Committee Minutes – 4 June 2013
  • Airport Advisory Committee Minutes – 23 May 2013
  • Bassett Park Master Planning Advisory Committee Minutes – 12 March 2013
  • Roma Saleyards Advisory Committee Minutes – 2 May 2013

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator -  Elected Members & Community Engagement

 

 

Community & Commercial Services

 

Item Number:                                   11.1

File Number: D13/29650

Subject Heading:                          Access Point Service - Mitchell for Department of Human Services

Author and Officer’s Title:                Katrina Marsh, (Acting) Manager - Community   Development

Executive Summary: 

The Department of Human Service is seeking expressions of interest for the provision of an Access Point service in Mitchell to provide community access to a wide range of federal government services.  Due to time constraints, the (Acting) Manager – Community Development has submitted an expression of interest for the services and sought Council endorsement of those actions.

 

Resolution No. GM/07.2013/19

Moved Cr Flynn                                                            Seconded Cr Schefe  

That Council:

  • Endorse the actions of the (Acting) Manager – Community Development in submitting an expression of interest for Access Point Services (Mitchell);
  • If successful in securing the services, endorse the Mitchell Library as the location for the Access Point and;
  • Support the investigation of the Access Point services being made available in other communities in the region.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

(Acting) Manager - Community Development

 

 

Infrastructure Services

 

Item Number:                                   12.1

File Number: D13/31072

Subject Heading:                          Road Off Alignment - Overstone Road

Location:                                          Overstone Road and Junction with Surat - Glenmorgan Road

Applicant:                                         N/a

Author and Officer’s Title:                Michael Parker, Director - Infrastructure Services (Acting)

Executive Summary: 

The owner of the property “Murilla South” has contacted Council concerning repairs needed to three grids on the part of Overstone Road which passes through his property.  The grids were put in by the Warroo Council some 20 to 25 years ago.  That part of the Overstone Road is “off alignment”.

 

Discussion:

Council discussed maintenance and public liability for the grids.  (Acting)  Director – Infrastructure Services advised that under Council’s interim grid policy, this would be the responsibility of the landholder and that they would be advised of this.

 

Resolution No. GM/07.2013/20

Moved Cr Price                                                             Seconded Cr Denton  

That Council replace the three grids on the Overstone Road at an estimated cost of $25,000, and enter into negotiations with the land owner to have the existing road surveyed, open the new survey as road reserve and close the old survey alignment, ensuring that the new arrangements are consistent with Council’s interim grid policy.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Director - Infrastructure Services (Acting)

 

 


Development, Facilities & Environmental Services

 

Item Number:                                   13.1

File Number: D13/29458

Subject Heading:                          Material Change of Use - "Motel" (25 Units and Manager's Residence) and Reconfiguring a Lot (Access Easement) (File: 2012/18397)

Location:                                          129 - 131 McDowall Street, Roma (Lot 2 on RP60707)

Applicant:                                         HP 8 Enterprises Pty Ltd C/- Fyfe Pty Ltd

Author and Officer’s Title:                Danielle Pearn, Coordinator - Planning

Executive Summary: 

This application seeks to carry out a Material Change of Use (Motel – 25 units and manager’s residence) on land at 129-131 McDowall Street, Roma QLD 4455 and described as Lot 2 on RP60707.  The proposed development consists of 25 units and a manager’s residence in a two storey building.  

 

The proposed development, as recommended for approval, is consistent with the provisions of the Roma Town Planning Scheme including the DEOs and Town Area Code.

 

No submissions were received during the public notification period (27 May - 18 June 2013).

 

Discussion:

Council discussed car parking and road access to the site.

Cr. Newman commended all parties involved in the comprehensive development application.

Cr. O’Neil enquired if the plans included rooms with access for disabled persons.  Director – Development, Facilities & Environmental Services confirmed that the plans include two disabled rooms.

 

Resolution No. GM/07.2013/21

Moved Cr Newman                                                       Seconded Cr Chambers  

 

That Council approve the application for a Material Change of Use (Motel – 25 units and manager’s residence) at 129-131 McDowall Street, Roma QLD 4455 and described as Lot 2 on RP60707, subject to the following conditions:

 

Conditions of approval for Material Change of Use - Motel

(25 units and manager’s residence)

 

Conditions of approval for Material Change of Use - Motel

(25 units and manager’s residence)

 

Preamble

 

a)   Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

Complete and Maintain

 

1.     Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.     Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.     Maintain the approved development being Material Change of Use (Motel – 25 units and manager’s residence) generally in accordance with the approved plans*

 

 

 

Plan/Document number

Plan/Document name

Date

00197/11  Sheet 1 of 7 Issue I

Proposed Site & Floor Plan – Option 2

28 February 2012

00197/11 Sheet 2 of 7 Issue I

Site & Floor Plans B85 Paths

28 February 2012

00197/11 Sheet 3 of 7 Issue I

Upper Floor Plan

28 February 2012

00197/11 Sheet 4 of 7 Issue I

Existing Site Plan

28 February 2012

00197/11 Sheet 5 of 7 Issue I

Site Locality Plan

28 February 2012

00197/11 Sheet 6 of 7 Issue I

Elevations

28 February 2012

00197/11 Sheet 7 of 7 Issue I

3D View 3

28 February 2012

CMDG-R-042 Rev C

Commercial Driveway Slab Type A – Two Way Access

07/2011

CMDG D5

Capricorn Municipal Development Guidelines – Stormwater Drainage Design D5 Design Guidelines

03/2012

CMDG D7

Capricorn Municipal Development Guidelines (CMDG) - Erosion Control and Stormwater Management D7 Design Guidelines

03/2012

CMDG D11

Capricorn Municipal Development Guidelines – Water Reticulation D11 Design Guidelines

10/2007

CMDG D12

Capricorn Municipal Development Guidelines – Sewerage  Reticulation Design D12 Design Guidelines

09/2007

 

       *Note: these plans are the same as those approved by the DTMR in their conditions with the exception of the addition of the proposed awning, which must accord with DTMR requirements for lateral and vertical clearances for awnings along both streets and the truncation.

 

4.    During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.    All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.    All works on or near roadways shall be adequately signed in accordance with the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

7.    The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

 

 

8.    All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist, (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Latest versions

 

9.    Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

10.   Major and minor event stormwater drainage systems are to be provided for the development site in accordance with the Queensland Urban Drainage Manual (QUDM) (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation) and CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

11.   Stormwater run-off from roof and surface areas is to be controlled internally and piped to the existing gully boxes in McDowall Street and Quintin Street, in accordance with a lawful point of discharge.

 

12.   Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

13.   Adjoining properties and roads are to be protected from ponding or nuisance from stormwater as a result of the works.  Ensure the stormwater runoff from the site does not adversely impact on flooding or drainage (peak discharge and duration for all events up to the 100 year Average Recurrence Interval (ARI)) of properties that are upstream, downstream or adjacent to the site.

 

14.   There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

 

15.   The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Erosion Control

 

16.   All construction works on site are to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

17.   If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.  Erosion and sediment controls shall be maintained at all times during the course of the project.  Should the proposed controls prove to be ineffective, the developer must install additional measures and provide written notice to Council advising of the additional control measures implemented.

 

18.   Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

19.   Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council.

 

20.   In the event that Council receives a complaint relative to the quality of runoff from the site from a downstream property owner, the developer must take immediate steps to rectify the cause of any such substantiated complaint.  The developer will also be required to meet the cost of any repair/clean up of downstream properties resulting from undesirable impacts of their works.

 

Environmental

 

21.   The developer shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site.

 

Services Provisions

 

22.   The development is to be connected to Council’s reticulated sewerage disposal system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3) and the CMDG Design Guideline - D12 ‘Sewerage Reticulation’, at no cost to Council.

 

23.   All buildings and associated building supports are to be located a minimum of 1.5 metres from the centre line of the sewer manhole located at the west of the site. Any relaxation of this requirement will only be accepted with the written agreement of Council.

 

24.   The development is to be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3) and the CMDG Design Guideline – D11 ‘Water Reticulation’, at no cost to Council.

 

25.   The development must be connected to an electricity reticulation service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

26.   The development is to be connected to reticulated gas supply at no cost to Council.

 

27.   If the development is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).

 

28.   All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist, (iv) the CMDG where it applies, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

29.   Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council. 

 

 

 

Rubbish Collection

 

30.   At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

31.   All bins shall be shielded from the view of travelling public and neighbours and located in the designated refuse enclosure, in accordance with approved Plan No. Sheet 1 of 7, Proposed Site & Floor Plan – Option 2, dated 28 February 2012.

 

Access, Car parking and Manoeuvring

 

32.   The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

33.   Vehicle access from Quintin Street to the development site is to be constructed in accordance with drawing CMDG-R-042 Rev C - Commercial Driveway Slab Type A – Two Way Access, dated 07/2011.

 

34.   Vehicle access to the site must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

 

35.   Vehicles entering and exiting the development site must be able to enter and leave in forward direction.  Reversing out of development site is not permitted.  Vehicle manoeuvres in this regard are to be totally contained within the development site boundaries.

 

36.   Vehicle access and manoeuvring areas are to comply with AS/NZS 2890.1:2004 Parking facilities Part 1: Off-street car parking.

 

37.   Service vehicle access and manoeuvring is to be designed in accordance with AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities requirements.

 

38.   Parking bay configurations (width and lengths) are to be in accordance with AS/NZS 2890.1:2004 Parking Facilities Part 1: Off-Street Car Parking.

 

39.   Disabled car parking bays shall be designed in accordance with AS/NZS 2890.6:2009 Parking Facilities Part 1: Off-Street Car Parking.

 

40.   No on-street parking is permitted at the frontage of the development site at any time.

 

41.   Provide a total of 26 car parking spaces on the site, including two dedicated PWD spaces, in accordance with the approved plans.

 

42.   All car parking spaces and driveway areas are to be sealed with an approved impervious surface. Surfacing shall consist of either patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.

 

43.   All landscaping, streetscaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work, (vi) the CMDG and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Signage and Line Marking

 

44.   Signage and line marking to be provided in accordance with MUTCD requirements and AS/NZS 2890.1:1993 – Parking facilities Part 1: Off-street car parking.

 

45.   Pavement line marking is to be provided to delineate vehicle parking bays provided onsite.

 

Landscaping and Fencing

 

46.   Landscaping must be provided in accordance with the approved plan - Site & Floor Plan Sheet 1 of 7, dated 28 February 2012.

 

47.   Site landscaping must be planted prior to occupation of the accommodation units.

 

48.   Ground covers should fully cover vegetated areas within 1 year of planting.

 

49.   Landscaped areas must comprise a mix of trees, shrubs and groundcovers.  Ground covers should fully cover vegetated areas within one year of planting.

 

50.   Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.

 

51.   Avoiding Nuisance

 

52.   Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

53.   All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

54.   Any airconditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

55.   Any damage to roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

 

Awning

 

56.   An awning over a pedestrian footpath must be provided in accordance with the approved plans listed in condition 3 and must accord with any with DTMR requirements for lateral and vertical clearances for awnings along both streets and the truncation.

 

Advertising Signs

 

57.   Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

58.   Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

 

 

 

 

No Cost to Council

 

59.   The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

60.   All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to the use commencing.

 

Use

 

61.   All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

62.   The developer is to notify Council upon commencement of the approved use.

 

Infrastructure Contributions

 

63.   An infrastructure contribution, in accordance with Council’s adopted Priority Infrastructure Plan, of $202,500-00 is payable to the Council (2013/14 financial year). The stated charge is to be paid prior to commencement of construction.

 

Conditions of approval for Reconfiguring a Lot (Access Easement)

 

General

 

64.   Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

65.   Maintain the approved development being Reconfiguring a Lot (Access Easement) in accordance with the approved plan:

 

Plan/Document number

Plan/Document name

Date

ROL01

Proposed Access Easement Plan

28 February 2012

 

66.   Grant an easement, being proposed Easement A, in accordance with Plan No. ROL01, dated 28 February 2012, to the benefit of Lot 1 on RP60707 for the purpose of access.

 

No Cost to Council

 

67.   The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

Before Plans are Sealed

 

68.   All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid prior to the Council endorsing the Plan of Survey.

 

End of Conditions

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Planning

 

 

Item Number:                                   13.2

File Number: D13/30003

Subject Heading:                          Renewal of Term Lease 222210

Location:                                          Over Lot A on CP882774, Parish of Tinowon Reserve for Grazing Purposes, County Waldegrave

Author and Officer’s Title:                Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Department of Natural Resources and Mines sought Council’s views on an Application for Renewal of Term Lease 222210 over Lot A on CP882774, Parish of Tinowon, County Waldegrave. This land is used for Grazing Purposes. 

 

Discussion:

Cr. Chambers requested that the recommendation be amended to include a condition pertaining to wild dog control.

 

Resolution No. GM/07.2013/22

Moved Cr Chambers                                                     Seconded Cr O'Neil  

That Council advise the Department of Natural Resources and Mines that the reserve is still required for its gazetted purpose and Council has no objection to the application for renewal of term lease 222210 over Lot A on CP882774, Parish of Tinowon, County Waldegrave. This Land is used for Grazing Purposes on the following conditions:

 

  1. The leased area is to have a stock proof fence to eliminate domestic grazing stock from entering nearby road reserve/s.

 

  1. The leased area is to be used for grazing purposes only, and in such a manner so as the land is not degraded as far as reasonably practical from this specified use.

 

  1. The lessee has a duty of care, to take all reasonable and practicable measures to sustainably manage the permit area.

 

  1. Any weeds identified in the Land (Pest and Stock Route) Management Act are to be controlled in such a manner that will not allow the spread of seed onto adjoining land or land further down any water course and or creek.

 

  1. Should any weeds  identified in the Land (Pest and Stock Route) Management Act be identified within the confines of the special lease land, the lessee is to notify the Department of Natural Resources and Mines and the Local Government of the weed as soon as practicably possible.

 

  1. Authorised Council officers must be allowed entry to carry out inspections in relation to weeds. 

 

  1. The landholder is to be responsible for any litigation that may result from the “Trustee Lease or Trustee Permit” use.

 

  1. The landholder participate in Council’s annual wild dog baiting program.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Property & Legal

 


 

Item Number:                                   13.3

File Number: D13/30371

Subject Heading:                          Proposed Fees and Charges - Waste

Location:                                          Roma Waste Facility

Applicant:                                         N/a

Author and Officer’s Title:                Margaret Milla, Coordinator - Waste

Executive Summary: 

The installation of the weighbridge at the Roma Waste Facility will mean that waste can be charged by tonnage rather than volume or truck size.  This will ensure a fairer system of charging.

 

Discussion:

Council discussed the need for the item to be deferred until a future General Meeting,  pending further investigation.

 

Resolution No. GM/07.2013/23

Moved Cr Schefe                                                          Seconded Cr Flynn  

That the matter be deferred to a future General Meeting.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Waste

  

Councillor Business

 

Item Number:                                   20.1

File Number: D13/30820

Subject Heading:                          Roma CBD Advisory Committee Recommendations

Location:                                          N/a

Applicant:                                         N/a

Author and Councillor’s Title:           Cr. Cameron  O'Neil

Councillor’s Recommendation:

 

That Council consider the recommendations put forward by the committee that:

 

1.   Council formally receive the minutes of each committee meeting on a monthly basis;

 

2.   The committee submit to Council a listing of recommended changes to the Roma Placemaking plan by 1 December 2013;

 

3.   All formal requests to Council be put forward on behalf of the Committee by representing Councillor Committee members for formal submission to full Council;

 

4.   Council place on hold the demolishing of the existing public toilets located on Arthur Street, and consider for the existing block to remain operational, in addition to the new amenity block;

 

5.   Council consider the introduction of regulated ‘on street’ parking for the whole of the area identified as the ‘CBD,’ with a maximum allowable parking period of three (3) hours;

 

6.  Council considers immediately introducing a 40km/hr speed limit for motorists travelling in the Roma CBD.

Discussion:

Cr. Flynn commented on item 6, noting that Queensland Police Service have not been invited to provide input on the matter.  Councillors determined that the motion was a recommendation only and Queensland Police Service would be consulted.

Council discussed item 4 and concerns regarding maintenance of the current public toilets located on Arthur Street, Roma.  Cr O’Neil advised that the Committee valued the location of the current facility being in close proximity to businesses and also valued the mural as a tourist attraction.

Council discussed the need for additional information in regards to items 4, 5 and 6.

 

Resolution No. GM/07.2013/24

Moved Cr O'Neil                                                            Seconded Cr Flynn  

That Council adopt the following recommendations put forward by the Roma CBD Advisory Committee:

 

  1. That Council formally receive the minutes of each committee meeting on a monthly basis;

 

2.   That the Committee submit to Council a listing of recommended changes to the Roma Placemaking Plan by 1 December 2013;

 

3.   That all formal requests to Council be put forward on behalf of the Committee by representing Councillor Committee members for formal submission to full Council;

 

And;

 

That Council note the following recommendations with further investigations to be conducted by Council officers and the outcomes brought to Council at the earliest convenience:

 

4.   Council place on hold the demolishing of the existing public toilets located on Arthur Street and consider for the existing block to remain operational, in addition to the new amenity block until 1 December 2013 and subject to further investigations in the interim;

 

5.   Council consider the introduction of regulated ‘on street’ parking for the whole of the area identified as the ‘CBD,’ with a maximum allowable parking period of three (3) hours;

 

6.  Council consider immediately introducing a 40km/hr speed limit for motorists travelling in the Roma CBD, with consultation to occur with Queensland Police Service.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Director Development, Facilities & Environmental Services (Item 4)

 

Director Community & Commercial Services (Item 5)

 

Acting Director Infrastructure Services

(Item 6)

 


Late Item

 

Item Number:                                   L.1

File Number: D13/31434

Subject Heading:                          Southern Queensland Country Tourism Support for Contestable Grant

Author and Officer’s Title:                Edward Sims, Manager - Major Projects, Economic Development & Tourism

Executive Summary: 

Following a request in writing from Southern Queensland Country Tourism (SQCT), in April 2013 Council gave its “in principle” support for an increase in annual membership fees for 2013/14 of $1,792.

 

This increase is in support of SQCT to win operational funds in direct proportion to its member contributions.  Any new funds derived from the process this year will be directed to supporting the 2014 Autumn campaign.

 

This report sought Council’s resolution to formally approve the increase and incorporate it into the budget for the 2013/14 financial year.

 

Resolution No. GM/07.2013/25

Moved Cr Price                                                             Seconded Cr Schefe  

That Council approve the increase of $1,792 for the 2013/14 membership year and authorise the Chief Executive Officer to endorse the notice of commitment.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Major Projects, Economic Development & Tourism

  

 

Subject Heading:          suspension of standing orders

Council adjourned the meeting for morning tea at 9.49am.

 

Subject Heading:          resumption of standing orders

Council resumed the meeting at 10.41am.

 

 

CONFIDENTIAL ITEMS

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (e)      contracts proposed to be made by it;

 

Resolution No. GM/07.2013/26

Moved Cr O'Neil                                                            Seconded Cr Flynn  

That Council close the meeting to the public at 10.41am. 

 

CARRIED                                                                                                                      8/0

 

 

Resolution No. GM/07.2013/27

Moved Cr Price                                                             Seconded Cr O'Neil  

That Council open the meeting to the public at 11.26am.

 

CARRIED                                                                                                                      8/0

 

  

 

Item Number:                                   C.1

File Number: D13/30753

Subject Heading:                          APLNG-WP2A  – Civil Works to Widen Yuleba - Taroom Road Ch. 10.275km – 17.380km Including Upgrade of Intersection at McLennans Road, APLNG-WP2B – Civil Works to Widen Yuleba - Taroom Road Ch.4.6km – 5.1km Including Construction of a Heavy Vehicle Stopping Area

Author and Officer’s Title:                Peter Weallans, Manager -  Infrastructure Contracts &   Engineering Services

Executive Summary: 

Council has called for quotations from RoadTek South to carry out:

 

·         Work Package APLNG-WP2a: Road widening works on the Yuleba – Taroom Rd. Ch. 10.275km to 17.380km. The proposed works also includes the upgrade of the intersection of the Yuleba-Taroom Rd with McLennans Rd. 

·         Work Package APLNG-WP2b:  Road widening works on the Yuleba-Taroom Rd.  Ch. 4.60km to Ch. 5.10km.  The proposed works also includes the construction of a Heavy Vehicle Stopping Area on the LHS between Ch. 4.90km to Ch. 5.10km.

 

Responses were received 12/07/13.

 

Resolution No. GM/07.2013/28

Moved Cr Price                                                             Seconded Cr Chambers  

Subject to concurrent acceptance by Origin Energy and the receipt by Council of the necessary APLNG purchase orders, Council award Work Package APLNG-WP2a (to comprise original schedules APLNG-WP2a & APLNG 2b) to RoadTek South at an estimated value of $5,879,441.00 (excluding GST) which incorporates removal of the grid.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager -  Infrastructure Contracts & Engineering Services

 

 

 

Item Number:                                   C.2

File Number: D13/30863

Subject Heading:                          Write Off amount for Gas Account for Social Housing Client

Author and Officer’s Title:                Melissa Wathen, Manager - Social Services

Executive Summary: 

Manager – Social Services sought Council’s approval to write off an amount in the Debtors system due to a faulty gas hot water system in a social housing property.

 

Resolution No. GM/07.2013/29

Moved Cr Schefe                                                          Seconded Cr Denton  

That Council write off the amount of $1,570.25 for the gas account detailed in the Officer’s Report.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Social Services

 

 

Item Number:                                   C.3

File Number: D13/30909

Subject Heading:                          Roma Saleyards Advisory Committee

Location:                                          N/a

Applicant:                                         N/a

Author and Officer’s Title:                Kelly Rogers, Coordinator -  Elected Members & Community Engagement

Executive Summary: 

At the General Meeting on 24 April 2013, Council approved the calling of nominations for renewal of membership on the Roma Saleyards Advisory Committee. 

 

Resolution No. GM/07.2013/30

Moved Cr Flynn                                                            Seconded Cr O'Neil  

That Council endorse the membership of nominees for the Roma Saleyards Advisory Committee for the remainder of this term of Council, effective from 1 August 2013, as listed below:

 

Name

Function/Criteria Match

Cr. Scott Wason

Councillor delegate & Chair

Cr. Peter Flynn

Councillor delegate

David Scott

Local transport operator representative

Rod Turner

Vendor representative

James Stinson

Vendor representative

Thomas Hartley

Vendor representative

Peter Holland

Buyer representative/producer

 

President or delegate of agents association

Ex-Officio Roles

 

Representative Department of Transport and Main Roads

Scott Jackson

Representative Queensland Police Service

James (Jed) Taylor

Representative Department of Agriculture Fisheries and Forestry

Tony Klein

Council staff delegate

Terry Hyland

Council staff delegate

Paul Klar

Council staff delegate

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator -  Elected Members & Community Engagement

 

 

Item Number:                                   C.4

File Number: D13/30478

Subject Heading:                          Panel of Providers - Engineering Services

Author and Officer’s Title:                Francesco (Frank) Nastasi, Specialist – Senior Engineer

Executive Summary: 

As a result of increased Infrastructure activities, Council invited submissions from engineering service providers to form a Panel of Providers for Engineering Services. These services will include, but are not limited to, the design, maintenance, management and construction of infrastructure.

 

Resolution No. GM/07.2013/31

Moved Cr Schefe                                                          Seconded Cr Flynn  

That the following companies be placed on the Panel of Preferred Suppliers for Engineering Services at the hourly rates submitted:

 

  • Aurecon Australia Pty Ltd
  • Disaster Management Australia
  • Surveyors at Work Pty Ltd
  • GHD Pty Ltd
  • Cardno (Qld) Pty Ltd
  • Wide Bay Water Australia Pty Ltd
  • Hunter Water Australia Pty Ltd
  • The Harrison Group (Qld) Pty Ltd
  • Highland Infrastructure Group Pty Ltd
  • Brandon & Associates Pty Ltd
  • Ashburner Francis Pty Ltd

 

And;

 

That Council officers investigate the inclusion of additional suppliers for the panel in the areas of surveying, electrical engineering and flood mitigation.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Specialist – Senior Engineer

 

 

Item Number:                                   C.5

File Number: D13/30683

Subject Heading:                          Tender Evaluation 13/37 In-Situ Stabilisation

Author and Officer’s Title:                Francesco (Frank) Nastasi, Specialist – Senior Engineer

Executive Summary: 

This tender is for the provision of In-Situ Stabilisation for the TNRP work recently awarded to Council by the Department of Transport and Main Roads.

 

Resolution No. GM/07.2013/32

Moved Cr Price                                                             Seconded Cr Newman  

That tender 13/37 for In-Situ Stabilisation be awarded to the following companies as per the rates submitted:

 

  • SBK Contracting
  • TJ & JE Campbell
  • Cap Coast Haulage

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Specialist – Senior Engineer

 

 

Item Number:                                   LC.1

File Number: D13/29673

Subject Heading:                          Endorsement of Contracts and Memorandum of Understanding with External Partners to enhance Service Provision within Community Care

Author and Officer’s Title:                Melissa Wathen, Manager - Social Services

Executive Summary: 

In order to provide flexible service delivery within Community Care and meet the needs within communities, an opportunity exists between external parties and Council to enter into a contract or Memorandum of Understanding for additional services. In order to comply with legislation, specific elements need to be outlined, agreed to and signed by both parties.

 

Resolution No. GM/07.2013/33

Moved Cr Denton                                                          Seconded Cr Chambers  

That Council endorse the Chief Executive Officer to sign the Memorandum of Understandings and contracts for Community Care Services which include:

  • Surat Community Care
  • Westhaven Aged Care Facility and Friends of Westhaven
  • Anglicare – contract to provide services
  • Blue Care – contract to provide services
  • Wallumbilla Community Care – food services

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Social Services

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 11.44am.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 14 August 2013, at Roma Administration Centre.

 

 

 

 

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Mayor                                                                           Date