Description: Maranoa Logo Process

 

Business Paper

 

Special Meeting

 

Wednesday 31 July 2013

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 30 July 2013

 

 

Mayor:                                                    Councillor R S Loughnan

 

Deputy Mayor:                                        Councillor W S Wason

Councillors:                                             Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor P J Flynn

                                                              Councillor W M Newman

                                                              Councillor C J O’Neil

                                                              Councillor M L Price

                                                              Councillor D J Schefe

                                                             

 

Chief Executive Officer:                            Ms Julie Reitano

 

Senior Officers:                                       Ms Sue Sands (Coordinator – Grants)

                                                              Mr Tony Klein (Director – Community & Commercial Services)

                                                              Mr Michael Parker (Acting Director – Infrastructure Services)

                                                              Mr Rob Hayward (Director – Development, Facilities & Enviornmental Services)

 

Officers:                                                  Ms Jane Frith (Coordinator – Corporate Communications)

 

 

Please find attached agenda for the Special Meeting to be held at the Roma Administration Centre on July 31, 2013 at 8:45am

 

Julie Reitano

Chief Executive Officer

 


Maranoa Regional Council

    

Special Meeting -  31 July 2013

TABLE OF CONTENTS

Item       Subject

No

 

1            Welcome

 

2            Apologies

 

3            Presentations/Petitions and Deputations

 

4            Consideration of notices of business

 

5            Consideration of notices of motion  

 

6            Business

6.1         Confirmation of Funding for Levee Bank..................................................... 2

Prepared by:      Susan (Sue) Sands, Coordinator - Grants (Council & Community)

6.2         Corporate Plan..................................................................................................... 4

Prepared by:      Julie Reitano, Chief Executive Officer

6.3         Royalties for Regions Funding Applications............................................... 6

Prepared by:      Susan (Sue) Sands, Coordinator - Grants (Council & Community)  

 

Closure

   


Maranoa Regional Council

    

Special Meeting -  31 July 2013

Officer Report

Meeting: Special  31 July 2013

Date: 30 July 2013

Item Number: 6.1

File Number: D13/33109

 

Subject Heading:                     Confirmation of Funding for Levee Bank

Classification:                                  Open Access  

Name of Applicant:                         N/a

Location:                                           N/a

Author & Officer’s Title:                 Susan (Sue) Sands, Coordinator - Grants (Council & Community)

 

Executive Summary: 

Council has approved the construction of a flood levee bank in Roma, and this project has received confirmation of funding from State and Federal Governments.  Funding compliance for the State Government requires Council to commit to meeting the total expenditure, in excess of Approved Funding if required, to complete Stage 1 of the Roma Flood Levee Bank.

 

Officer’s Recommendation: 

That Council commit to meeting the total expenditure, in excess of Approved Funding if required, to complete Stage 1 of the Roma Flood Levee Bank.

 

Body of Report:

Council has received confirmation from the State Government to provide $12.42M in funding for Stage 1 of the Roma flood levee bank, a 4.9km earthen bank.  This funding is provided from the following departments:

 

Funding Program

Agency

Amount

Local Govt Grants & Subsidies 2012/13

Department of Local Government

$2.72M

Royalties for Regions

Department of State Development

$5.00M

South West Qld Flood Mitigation Fund

Administered on behalf of the Commonwealth by Department of Community Services

$4.70M

 

 

$12.42M

 

The funding from the three departments will be administered under one sub-agreement.  Part of the compliance conditions of the sub-agreement requires Council’s commitment to meeting the total expenditure, in excess of Approved Funding if required, to complete Stage 1 of the Roma Flood Levee Bank.

 

 

The most recent business case estimate that Stage 1 will cost $12.69M (this does not include land acquisition), of a total estimated $32.78M.

 

Council has committed $1.25M (matching 25% for Royalties for Regions) and has received confirmation of $7.0M from the (previous) Prime Minister in February 2013.  Council has also applied for an additional $6.8M from the Commonwealth, and another $5.31M under the 2013/14 State Government Flood Mitigation program.

 

Total confirmed - $20.67M ($12.42 + $1.25 + $7)

Total pending - $12.11M ($6.8 + $5.31)

 

The total confirmed funding is in excess of the cost of Stage 1 as referred to in the sub-agreement.

Consultation (internal/external):

Damon Meadows, Senior Advisor, Department of Local Government, Community and Resilience

Risk Assessment (Legal, Financial, Political etc.):

Providing evidence of Council’s agreement is a funding compliance condition.

Policy Implications:

Nil

Financial Resource Implications:

The total confirmed funding is in excess of the cost of Stage 1 as referred to in the sub-agreement.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.12(a) To distribute allocated Council funds to community organisations in a fair, equitable and efficient manner to address identified community need.

Supporting Documentation:

Nil

Report authorised by:

Julie Reitano, Chief Executive Officer


Maranoa Regional Council

    

Special Meeting -  31 July 2013

Officer Report

Meeting: Special  31 July 2013

Date: 30 July 2013

Item Number: 6.2

File Number: D13/33173

 

Subject Heading:                     Corporate Plan

Classification:                                  Open Access  

Name of Applicant:                         N/a

Location:                                           N/a

Author & Officer’s Title:                 Julie Reitano, Chief Executive Officer

 

Executive Summary: 

Council’s first Corporate Plan covered the period 2009-2013.  The draft new Corporate Plan is underway but there are some steps that still need to be done, in Quarter 1 & 2 of 2013/14.     It is intended that 2013 will be a year of transition with the new Corporate Plan adopted no later than 31 December 2013, in sufficient time for the 2014/15 financial year preparations.

 

 

Officer’s Recommendation: 

That the use of the Corporate Plan 2009-2013 be extended and that it remain in place until the new Corporate Plan is adopted; having regard to the new Organisational Structure adopted by Council in June 2013.

 

 

Body of Report:

 

Maranoa Regional Council is developing a structured and clear strategic and integrated planning framework which is linked to the Maranoa Community Plan 2020 – Pathways to our Future.   Although the Community Plan is no longer a requirement of legislation, it is recognised that there was extensive and meaningful community engagement undertaken in the development of the Plan.    For this reason, the intention is that it will continue to set the foundations upon which all Council’s strategic and integrated planning instruments will be based.

 

2013 will be a year a transition – wrapping up the Council’s first Corporate Plan (2009-2013) and preparing for the new Corporate Plan (2014 – 2019).   

 

It is recommended that Maranoa Regional Council’s Corporate Plan 2009 – 2013 be extended to no later than 31 December 2013 to provide sufficient time to finalise the new draft Corporate Plan which will cover the years 2014 – 2019.

 

The Corporate Plan shows how Council is playing its role in the delivery of the desired outcomes as identified by the community.

 

The structure of the Operational Plan & Budget 2013/14 will facilitate a smooth transition from the first Corporate Plan to the new one.   It has also been designed to align with the Organisational Structure adopted by Council in June 2013.

Consultation (internal/external):

·    Mayor

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

A matrix has been developed to link the Operational Plan & Budget to both the first Corporate Plan and the draft new framework, in addition to linkages with the Maranoa Community Plan 2020.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(a) To undertake all governance functions and activities in a professional manner promoting corporate ethics and integrity and informed decision making practices so as foster an operating environment advocating fairness, equity and consistency.

Supporting Documentation:

Nil

Report authorised by:

Julie Reitano, Chief Executive Officer


Maranoa Regional Council

    

Special Meeting -  31 July 2013

Officer Report

Meeting: Special  31 July 2013

Date: 30 July 2013

Item Number: 6.3

File Number: D13/33185

 

Subject Heading:                     Royalties for Regions Funding Applications

Classification:                                  Open Access  

Name of Applicant:                         N/a

Location:                                           N/a

Author & Officer’s Title:                 Susan (Sue) Sands, Coordinator - Grants (Council & Community)

 

Executive Summary: 

Council has identified, at a previous workshop, potential projects to submit under Round 2 of the Royalties for Regions program.

 

 

Officer’s Recommendation: 

That Council endorse the following submissions for funding under the Royalties for Regions program, as previously prioritised:

1.   Injune – Taroom Rd

2.   Fairview Rd

3.   Injune Airport Rehabilitation

4.   Roma Sewerage

 

 

Body of Report:

The 2013/14 Royalties for Regions program is open to 64 Councils across Queensland.  There is $95 million to fund key community infrastructure and roads, with $46 million already committed to crucial road projects, leaving $49 million available.

 

Councils have until 16 August 2013 to lodge Expressions of Interest, and a shortlist of eligible projects will then be selected to prepare Business Cases.

 

Council identified at a workshop in April 2013 the following projects for submission:

1.   Injune – Taroom Rd

2.   Fairview Rd

3.   Injune Airport Rehabilitation.  A cost of $500,000 has been requested in Council’s draft 2013/14 budget for this project.  It is proposed to submit an application with a 50:50 share provided by Council.

4.   Roma Sewerage (second stage).  A cost of $600,000 has been requested in Council’s 2013/14 budget for the drying beds.  It is proposed to submit an application with a 50:50 share provided by Council.

 

(Further details on costs and project plans will be available after a meeting with Santos on Thursday 1 August.)

 

It is recommended that Council approve the above projects for submission under the Royalties for Regions program.

 

Consultation (internal/external):

Ben Jones, Manager – Airports, Maranoa Regional Council

Troy Pettiford, Manager – Water, Sewerage & Gas

Michael Parker, A/Director Infrastructure, Maranoa Regional Council

Craig Rutledge, Director, Department of State Development

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Successful applications have the potential to provide additional funding and bring forward key projects.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.12(a) To distribute allocated Council funds to community organisations in a fair, equitable and efficient manner to address identified community need.

Supporting Documentation:

Nil

Report authorised by:

Julie Reitano, Chief Executive Officer