Description: Maranoa Logo Process

 

Business Paper

 

General Meeting

 

Wednesday 28 August 2013

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 23 August 2013

 

 

Mayor:                                                    Councillor R S Loughnan

 

Deputy Mayor:                                        Councillor W S Wason

Councillors:                                             Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor P J Flynn

                                                              Councillor W M Newman

                                                              Councillor C J O’Neil

                                                              Councillor M L Price

                                                              Councillor D J Schefe

 

Chief Executive Officer:                            Ms Julie Reitano

 

Senior Management:                                Mr Tony Klein (Director - Community & Commercial Services)

                                                              Mr Michael Parker (Acting Director - Infrastructure Services)

                                                              Mr Rob Hayward (Director - Development, Facilities & Environmental Services)

 

Officers:                                                  Ms Jane Frith (Coordinator - Corporate Communications)

 

Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on August 28, 2013 at 9.00am.

Julie Reitano

Chief Executive Officer

 


Maranoa Regional Council

    

General Meeting -  28 August 2013

TABLE OF CONTENTS

Item       Subject

No

1            Welcome

 

2            Present/Apologies

 

3            Confirmation of Minutes

              General  14 August 2013.................................................................................................... 6

 

4            Business arising from Minutes

 

5            On the Table  

 

6            Presentations/Petitions and Deputations

 

7            Consideration of notices of business

 

8            Consideration of notices of motion  

 

9            Reception of notices of motion for next meeting

 

Reports

 

10          Office of the CEO & Organisational Services

10.1      Consideration of Elected Member Attendance at Conferences........... 64

Prepared by:      Kelly Rogers, Coordinator -  Elected Members & Community Engagement

10.2      Council Initiated Advisory Committee Meeting Minutes......................... 67

Prepared by:      Kelly Rogers, Coordinator -  Elected Members & Community Engagement

Attachment 1:     Confirmed Roma CBD Advisory Committee Meeting Minutes - 02.07.13................................................................................... 69

Attachment 2:     Confirmed Airport Advisory Committee Minutes - 03.07.13 74

Attachment 3:     Confirmed Roma Saleyards Advisory Committee Meeting Minutes - 27.06.13................................................................................... 82

10.3      Regional Tourism Organisation (RTO) Membership............................... 85

Prepared by:      Edward Sims, Manager - Major Projects, Economic Development & Tourism

Attachment 1:     Comparision of benefits of RTO membership SQCT and OQTA  89

Attachment 2:     SQCT Business Plan 2012-15.............................................. 94

10.4      Roma Farmers' Markets.................................................................................. 98

Prepared by:      Edward Sims, Manager - Major Projects, Economic Development & Tourism

10.5      Financial Management Report for the Period Ending 22 August

              2013.................................................................................................................... 100

Prepared by:      Claire Alexander, Specialist - Strategic Finance

 

11          Community & Commercial Services

11.1      Transfer of Non-Current Assets to the Maranoa Retirement Village Auxiliary          103

Prepared by:      Melissa Wathen, Manager - Social Services

Attachment :       MRV Auxiliary request to utilised used items to assist with ADL's by an organisation that sends goods to overseas.................. 106

 

12          Infrastructure Services

12.1      Womalilla Creek Crossing - Upgrade........................................................ 107

Prepared by:      Kylie Fleischfresser, Coordinator - Infrastructure Planning

Attachment 1:     Councillor Customer Feedback Form - Kent Morris - suggestion regarding future capital works - Womalilla Cr crossing on Middle Road, Mitchell - 16/07/13..................................................... 110

Attachment 2:     Response Letter to Kent Morris Re: Womalilla Creek Crossing - Middle Road.......................................................................... 111

Attachment 3:     Mrs Lana & Don Lamb - State of Roads: Requesting Bridge across Womalilla Creek.................................................................... 112

Attachment 4:     Response to Mr & Mrs Lamb - Womabilla Creek Crossing 129

12.2      Maranoa River Crossing - Begonia Road................................................ 130

Prepared by:      Kylie Fleischfresser, Coordinator - Infrastructure Planning

Attachment :       Councillor Customer Feedback Form - Begonia Community - request for river crossing at Begonia to be included in future capital works - 16/07/..................................................................................... 132

12.3      Creation of a 40km per hour Speed Zone Roma C.B.D........................ 133

Prepared by:      Michael Parker, Director - Infrastructure Services (Acting)

12.4      Road Extension - Lanreef Road - Bill Purcell.......................................... 135

Prepared by:      Kylie Fleischfresser, Coordinator - Infrastructure Planning

Attachment 1:     Councillor Customer Feedback Form - Bill Purcell - request for road works - Chatswood Road - Bridgeman Down Road......... 139

Attachment 2:     Letter to Bill Purcell in response to road extension request 140

12.5      Lewis Street South - Phil Aisthorpe - Request Bitumen....................... 141

Prepared by:      Kylie Fleischfresser, Coordinator - Infrastructure Planning

Attachment 1:     Councillor Customer Feedback Form - Phil Aisthorpe - Request for bitumen - Lewis St, Roma - 16/07/13................................. 145

Attachment 2:     Response to Phil Aisthorpe Lewis Street South............... 146

Attachment 3:     Response to Phil Aisthorpe - Lewis Street South............. 147

 

13          Development, Facilities & Environmental Services

13.1      Easter in the Country Rodeo 2014............................................................. 148

Prepared by:      Tanya Mansfield, Manager-Facilities

Attachment 1:     Application Roma Rodeo Committee................................ 150

Attachment 2:     Application Roma Pro Rodeo Association (John Ethell).. 151

13.2      Placement of Historical Plaque................................................................... 152

Prepared by:      Tanya Mansfield, Manager-Facilities

Attachment :       Peter Cummings Response to Correspondence.............. 154

13.3      Tenancy Arrangements "Old Things Shop"........................................... 156

Prepared by:      Amanda Schneekloth, Coordinator - Council Buildings & Structures

Attachment :       Correspondence - Maranoa Retirement Village Auxiliary 158

13.4      Land Enquiry Mitchell.................................................................................... 159

Prepared by:      Tanya Mansfield, Manager-Facilities

Attachment :       Map Mitchell Land ................................................................ 161

13.5      Surat Racecourse Ablutions Block........................................................... 162

Prepared by:      Tanya Mansfield, Manager-Facilities

Attachment :       Correspondence Surat Racecourse User Group.............. 164

 

Status Reports

 

14          Office of the CEO & Organisational Services

 

15          Community & Commercial Services

 

16          Corporate Services

 

17          Infrastructure Services

 

18          Commercial Business

 

19          Building, Facilities & Environmental Services

 

Next General Meeting

 

 

Confidential Items

 

In accordance with the provisions of section 275 of the Local Government Regulation 2012, a local government may resolve to close a meeting to the public to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.

 

C           Confidential Items

C.1        Request from Roma State College Parents & Citizens Association for Assistance

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.2        Regional Arts Development Fund Applications from Round 1, 2013/14 Financial Year

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.3        Claim for Damages

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(f) starting or defending legal proceedings involving the local government.

C.4        Roma Urban Development Area (QPS Paddocks)

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.(This relates to potential additional contractual arrangements between Council and the State of Queensland, following purchase of the land.)

C.5        Business Activity Report - Saleyards and Quarry

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.6        Racecourse North Estate Injune

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.7        Properties Affected by Levee Construction

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(f) starting or defending legal proceedings involving the local government.

 

 

 

C.8        Request for Fee Refund for Lapsed Development Application for Material Change of Use – Temporary Workers Camp (400 rooming units); Storage Facility and ERA 63(2)(b)(i) (operating sewerage treatment works)

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.9        Standing Offer Agreement - Wet Hire of Plant (Tender 13/35)

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(e) contracts proposed to be made by it.

 

Councillor Business

 

20          Councillor Business

20.1      Airport Advisory Committee Request - Opening of additional 'Check-in Counter'  165

Prepared by:      Joy Denton, Councillor

 

 

Closure


Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 14 August 2013 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Cr. R J Denton, Cr P J Flynn, Cr. W M Newman, Cr. M L Price, Cr. D J Schefe, (Acting)Chief Executive Officer – Michael Parker, Support Officer Office of the Mayor – Lauren Owen, and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

Director Community & Commercial Services – Tony Klein, Director Development, Facilities & Environmental Services – Rob Hayward, Manager – Major Projects, Economic Development & Tourism – Ed Sims, Manager – Community Development – Katrina Marsh, Coordinator Grants – Susan Sands, Coordinator – Planning – Danielle Pearn, Specialist – Development Engineer – Ruth Golden.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.04am.

 

APOLOGIES   

 

Resolution No. GM/08.2013/01

Moved Cr Schefe                                                          Seconded Cr Newman

 

That apologies be received and leave of absence granted for Councillors Wason, Chambers & O’Neil for this meeting.

 

CARRIED                                                                                                                      6/0

 

 

Confirmation of Minutes

 

Resolution No. GM/08.2013/02

Moved Cr Denton                                                          Seconded Cr Flynn  

 

That the minutes of the:

 

  • General Meeting (13-24.07.13) held on 24 July 2013;
  • Special Budget Meeting (31.07.13) held on 31 July 2013; and
  • Special Meeting (1.31.07.13) held on 31 July 2013;

 

be confirmed.

 

CARRIED                                                                                                                      6/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Office of the CEO & Organisational Services

 

Item Number:                                   10.1

File Number: D13/33183

Subject Heading:                          Maranoa Regional Council's Attendance at the Surat Basin Energy & Mining Expo 19-20 June 2013

Author and Officer’s Title:                Ryan Gittins, Coordinator - Economic Development

Executive Summary: 

Ed Sims & Ryan Gittins represented the Maranoa Regional Council (MRC) together with Councillors Wasson & Price at the 2013 Surat Basin Energy & Mining Expo, held in Toowoomba on 19 – 20 June.

 

This was the third annual event is an opportunity for local governments and regional business and Industry to publicise the business opportunities of the Surat Basin.

 

MRC benefits from utilising this expo as a brand awareness activity, to educate the public about the Maranoa region and the major projects that are being undertaken here.  Many expo visitors were not aware of the Maranoa, and the fact that resource activities extend beyond the Western Downs Local Government Area.

 

The conversations that occurred at the expo helped to inform hundreds of attendees, many of whom were potential investors.   The expo is also a magnet for job seekers, and although the activity is not encouraged by the event organiser, it also attracts those who have products and services to sell to the delegates.

 

At a total annual investment of between $7K to $10K, the author wishes to inform the Council of the benefits of continuing to support this event and seeks Council’s endorsement for attendance at the 2014 Surat Basin Energy & Mining Expo.

 

Resolution No. GM/08.2013/03

Moved Cr Denton                                                          Seconded Cr Newman  

That Council:

A)   Endorse the post-event review contained within this report;

B)   Approve attendance at the 2014 Surat Basin Energy and Mining Expo.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Economic Development

 

 

Item Number:                                   10.2

File Number: D13/34387

Subject Heading:                          2014 Annual Show (Public) Holidays

Author and Officer’s Title:                Donald  Wells, Manager - Human Resources

Executive Summary: 

The Honourable Jarrod Bleijie MP, Attorney-General and Minister for Justice as Minister (the Minister), as responsible for the administration of the Holidays Act 1983 (the Act), requested if Maranoa Regional Council is seeking for the Minister to appoint a day to be a special holiday within a specified such district as per section 4(1) of the Act.

 

Holidays of this nature, known as a Show Holiday, are usually appointed in respect of an annual agricultural, horticultural or industrial show and are officially deemed a Public Holiday.

 

Discussion:

Cr. Newman commented that the community of Surat was in favour of aligning with the Brisbane Exhibition date, rather than that of the Roma Show Holiday.

 

Resolution No. GM/08.2013/04

Moved Cr Price                                                             Seconded Cr Schefe  

That Council approve the making of written application, by the Chief Executive Officer to the Honourable Jarrod Bleijie MP, Attorney-General and Minister for Justice for Friday, 9 May 2014 as a Special Holiday for the Roma Agriculture Show and Tuesday, 13 May 2014 as a Special Holiday for the Mitchell Agriculture Show.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Manager - Human Resources

 

 

Item Number:                                   10.3

File Number: D13/34969

Subject Heading:                          Review of Community Coordinators' Roles & Local Community Service Delivery Models

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

Executive Summary: 

In recent months, Council has considered a number of aspects of Community Development – including what the role entails, Community Capacity Building, the position’s names and numbers.   It was noted during those discussions that for months at a time, the region has been serviced with one position vacant at various locations, with the work covered by the remaining 4 Coordinators.     The results of the discussions, both formal and informal, have been incorporated into the Organisational Structure reflecting 4 Coordinators in the future.    Whilst work has been done internally as to how this might work on a permanent basis, communication hasn’t yet occurred with all of the communities, and no changes have yet been rolled out.  A number of  Councillors have also expressed some concerns that not all issues have been adequately considered as yet.

 

During a recent Council workshop, during detailed review of the draft Work Programs, Councillors deliberated at length on a range of issues affecting the smaller communities including but not limited to:

-     Tourism

-     Libraries

-     Galleries & Museums

-     Community Development / Coordination

-     Youth

 

The observation was made that each of the communities’ needs are quite different, and the question was posed that perhaps a ‘one size fits all’ approach is not meeting all needs.  Further that perhaps a more holistic/multi-dimensional consideration of all issues might be valuable at this juncture.    The matter has subsequently been discussed with the Executive Management Team, and the further observation made that there has not ever been consideration of what services are needed in the smaller communities and how best to provide them.

 

The timing to consider these issues is ideal as: 

-     The library consultation process has recently been undertaken and feedback has been received.

-     The CEO has been requested to meet with the Cobb & Co Museum Committee in relation to the future directions for the museum.

-     One of the Community Coordinators is moving out of the region, so it is already recognised that some change will occur as a matter of course.

-     Council has recently given budget approval for a Coordinator – Tourism, and this will provide a wonderful opportunity to consider how each of the local tourism units can leverage off each through complementing, regional coordination.

 

Given that there are a number of changes under consideration, it is timely to revisit the issues prior to any changes being implemented (be it libraries or community development/coordination or tourism).    This also provides a unique opportunity for meaningful community engagement within the context of each community – rather than consultation on individual issues.

 

 

Resolution No. GM/08.2013/05

Moved Cr Newman                                                       Seconded Cr Flynn  

That:

 

1.   As has occurred with other towns, the upcoming vacant role in Community Development (Community Coordination) be serviced by the 4 remaining Community Coordinators, until such time as Council can consider the local issues from a holistic community perspective;  

 

2.   The community (through Councillors) and staff (through the Chief Executive Officer) be engaged in relation to local community needs, and how best to shape Council’s resourcing by town. 

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Chief Executive Officer

 

 

Community & Commercial Services

 

Item Number:                                   11.1

File Number: D13/34628

Subject Heading:                          Roma CBD Regulated Parking

Location:                                          Roma

Author and Officer’s Title:                Katrina Marsh, (Acting) Manager – Community Development

Executive Summary: 

On 24 July 2013, Council resolved in part to consider  the introduction of regulated ‘on street’ parking for the whole of the area identified as the ‘CBD’, with a maximum allowable parking period of three (3) hours.

 

Subsequently, further consultation has been done with the Roma CBD Advisory group and Council approval is now sought to implement regulated parking in the Roma CBD.

 

Resolution No. GM/08.2013/06

Moved Cr Price                                                             Seconded Cr Flynn  

That Council:

 

1.    Approve the implementation of regulated parking (three hours Monday to Friday) in the Roma CBD in accordance with the Roma CBD Advisory Group’s recommendation as specified in the map attaching to the officer’s report, subject to the completion of the Arthur St (Queensland Ambulance Service land) public carpark, and

 

2.   The appropriate Council officer (Manager – Facilities) undertake a review of Subordinate Local Law Number 5 (Parking) and amend where necessary for Council’s approval to support the implementation of regulated parking in the Roma CBD.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

(Acting) Manager - Community Development

 

 

Infrastructure Services

 

Item Number:                                   12.1

File Number: D13/31620

Subject Heading:                          Proposed Lease for Carpark - Land Adjacent to Roma Ambulance Service

Location:                                          Lot 2 on RP 64336, 81 Arthur Street, Roma

Author and Officer’s Title:                Michael Parker, Director - Infrastructure Services (Acting)

Executive Summary: 

Council has previously considered this matter at its General Meeting held on 12 June, 2013.  The Council meeting resolution sought an amendment to the lease offer received from the Qld Ambulance Service (QAS) by the following:-

(a)  Removal of the condition – Early termination by the Licensor with 12 months’ written notice of termination, and

(b)  The condition relating to the “term” be amended to state – three (3) years with one option for renewal for a further two years. 

 

This response was provided to the QAS by way of a letter dated 17 June, 2013.

 

A reply is now to hand.  QAS have advised of their agreement to the term amendment, but wish to retain the early termination clause.  The reason given is that they wish to be flexible in order to provide continued service to the community, and as such if an upgrade of the premises is required, use of the termination clause may be needed. 

 

Resolution No. GM/08.2013/07

Moved Cr Schefe                                                          Seconded Cr Newman  

That Council accept the inclusion of the termination clause in the proposed lease agreement.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Director - Infrastructure Services (Acting)

 

 

Item Number:                                   12.2

File Number: D13/32660

Subject Heading:                          Gravel and Alignment - Redford Road and Hoganthulla Road

Author and Officer’s Title:                Kylie Fleischfresser, Coordinator – Infrastructure Planning

Executive Summary: 

Council had received a letter requesting gravel pavement and reforming of several sections of Hoganthulla Road, formally Redford-Hoganthulla Road, and maintenance on Redford Road, formally Mungallala-Redford Road.

 

Resolution No. GM/08.2013/08

Moved Cr Price                                                             Seconded Cr Schefe  

That Council consider this request in future budget deliberations.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Infrastructure Planning

 

 

Item Number:                                   12.3

File Number: D13/33578

Subject Heading:                          Application to Permanently Close Road Crystal & Duke Streets, Roma

Location:                                          An area of about 1,980m2, being part of Crystal Street, Roma, abutting the eastern boundary of Lot 2 on RP 103599.

Applicant:                                         D.N.R.M. Roma

Author and Officer’s Title:                Michael Parker, Director - Infrastructure Services (Acting)

Executive Summary: 

The Department of Natural Resources and Mines sought Council’s views and/or requirements in respect of an application to permanently close part of Crystal Street, Roma, abutting the eastern boundary of Lot 2 on RP 103599 and having an area of about 1,980m2.  The proposed use would be for access to a residence (Lot 2 on RP 103599) and private parking of their vehicles.

 

Council presently maintains an open stormwater drain in that area, continuing eastwards along Crystal Street, adjacent to the railway.

 

Resolution No. GM/08.2013/09

Moved Cr Denton                                                          Seconded Cr Flynn  

As the area of land  subject to the application to permanently close is required as part of the stormwater drainage network of Roma, Council object to the application being approved.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Director - Infrastructure Services (Acting)

 

 

 

 

 

Development, Facilities & Environmental Services

 

 

Item Number:                                   13.1

File Number: D13/11535

Subject Heading:                          Application for Material Change of Use "Accommodation Units" (4 Units) (File Ref: 2012/18263)

Location:                                          88 Chrystal Street, Roma QLD 4455 (Lot 2 on SP235495)

Applicant:                                         Wildann Family Discretionary Trust C/- Precinct Urban Planning Pty Ltd, PO Box 3038, Toowoomba Village Fair QLD 4350

Author and Officer’s Title:                Danielle Pearn, Coordinator - Planning

Executive Summary:

This application sought a Development Permit for a Material Change of Use – Accommodation Units (4 units) on land at 88 Chrystal Street, Roma QLD 4455, described as Lot 2 on SP235495.

 

The proposed development is consistent with the Roma Town Planning Scheme 2006 including the DEOs and Urban Area Code.

 

Discussion:

Council determined that the matter should lay on the table for further discussion at a later point during the meeting, upon availability of the report initiator.

 

ACTION:

That the matter lay on the table for further discussion at a later point during the meeting.

 

 

 

Item Number:                                   13.2

File Number: D13/31372

Subject Heading:                          Registered Trademark Renewal – Renewal Notice

Applicant:                                         Patent & Trademark Organisation LLC

Author and Officer’s Title:                Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

A renewal notice had been received from Patent & Trademark Organisation LLC for Registered Trademark No. 1018370, issued to Booringa Shire Council with the renewal date of 2 September 2013. Council’s decision is required on whether to renew this registered trademark for a further ten (10) years.

 

Resolution No. GM/08.2013/10

Moved Cr Newman                                                       Seconded Cr Denton  

That as the registered trade mark has not been used in the last five (5) year period that Council does not renew the Registered Trademark No.1018370 being “Bushstock”;and

 

Council be provided a report identifying all Registered Trademarks held by Maranoa Regional Council.

 

CARRIED                                                                                                                      5/1

 

Responsible Officer

Coordinator - Property & Legal

 

 

Item Number:                                   13.3

File Number: D13/32122

Subject Heading:                          Ergon Energy Substation Expansion Mitchell

Location:                                          St George Road Mitchell

Applicant:                                         Ergon Energy

Author and Officer’s Title:                Tanya Mansfield, Manager-Facilities

Executive Summary: 

Ergon Energy have advised Council that they plan to upgrade the power supply into Mitchell via installation of a 66kv corridor and development of a new electricity substation, adjacent to the existing substation, on the St. George Road.  Ergon Energy are seeking to purchase land from Council to allow the expansion and also request feedback on the proposed location of the line corridor.

 

Resolution No. GM/08.2013/11

Moved Cr Schefe                                                          Seconded Cr Newman  

That Council:-

 

  • Offer Lot 1 on CP861824 at the Mitchell Industrial Estate for sale to Ergon Energy for $28,000;

 

  • Advise Ergon Energy that when traversing Lot 127 on SP203119 that it is the preferred option that the line cross between the existing canteen building and yards;

 

  • That the line be relocated off Lot 2 on DUB5333 and onto the road reserve on the condition that the alignment of the powerlines (including installation of guy wires and stays) needs to be a minimum of 10 - 12.5 metres from the existing centre line of the road. 

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Manager-Facilities

 

 

Item Number:                                   13.4

File Number: D13/33128

Subject Heading:                          Renewal of Term Lease 221323

Location:                                          Over Lot 4 on EG99, Parish of Glenmorgan, for Camping, Water and Road Reserve - RES 6100

Applicant:                                         Department of Natural Resources and Mines

Author and Officer’s Title:                Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Department of Natural Resources and Mines sought Council’s views on an Application for Renewal of Term Lease 221323, being Lot 4 on EG99, Camping Water and Road Reserve – RES 6100.

 

Resolution No. GM/08.2013/12

Moved Cr Price                                                             Seconded Cr Schefe  

That Council: advise the Department of Natural Resources and Mines that the reserve is still required for its gazetted purpose and Council has no objection to the application for renewal of term lease 221323 over Lot 4 on EG99, Camping Water and Road Reserve – RES 6100.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Property & Legal

 

 

Item Number:                                   13.5

File Number: D13/33133

Subject Heading:                          Great Artesian Spa Refurbishment

Author and Officer’s Title:                Amanda Schneekloth, Coordinator - Council Buildings & Structures

Executive Summary: 

Council received funding of $110,000 from the Department of Resources, Energy and Tourism T-QUAL program to refurbish the Great Artesian Spa in Mitchell. The project has been completed with the official opening of the revamped complex taking place on Thursday 1st August.  The purpose of this report was to provide evidence of the project findings to Council, as required under the funding guidelines. 

 

Resolution No. GM/08.2013/13

Moved Cr Flynn                                                            Seconded Cr Denton  

That Council receive the final report on the Great Artesian Spa refurbishment project, noting that the supply and installation of the ‘Auto top up system,’ was not completed,  due to known operational issues with this piece of equipment and the heat pump in processing water containing high calcium levels.  System top up will continue to be undertaken manually.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Council Buildings & Structures

 

 

Item Number:                                   13.6

File Number: D13/33153

Subject Heading:                          Renewal of Term Lease 221101, being Lot 6 on WV968 Camping and Water Reserve - RES 6115

Location:                                          Lot 6 on WV968 Camping and Water Reserve - RES 6115, Parish of Glenmorgan.

Applicant:                                         Department of Natural Resources and Mines(DNRM)

Author and Officer’s Title:                Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Department of Natural Resources and Mines sought Council’s views on an Application for Renewal of Term Lease 221101, being Lot 6 on WV968, Camping and Water Reserve – RES 6115.

 

Discussion:

Cr. Newman enquired on the requirement of Council to provide DNRM data on the number of travelling stock permits issued over the last 20 years for renewal of term leases put forward.  The Director – Development, Facilities & Envornmental Services advised Councillors this is a new requirement introduced by DNRM.

 

 

 

 

Resolution No. GM/08.2013/14

Moved Cr Newman                                          Seconded Cr Price 

 

That Council:

 

  • Advise the Department of Natural Resources and Mines that the reserve is still required for its gazetted purpose and Council has no objection to the application for renewal of term lease 221101 over Lot 6 on WV968, Camping and Water Reserve – RES 6115;

 

  • Be provided additional mapping information clearly identifying the location of all  future Term Lease renewals put forward for Council’s consideration.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Property & Legal

 

 

Item Number:                                   13.7

File Number: D13/33158

Subject Heading:                          Renewal of Special Lease 36/53169, being Lot 29 on M51396 Camping Reserve - RES 5294

Location:                                          Lot 29 on M51396 Camping Reserve - RES 5294, Parish of Tyrconnel.

Applicant:                                         Department of Natural Resources and Mines

Author and Officer’s Title:                Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Department of Natural Resources and Mines sought Council’s views on an Application for Renewal of Special Lease 36/53169, being Lot 29 on M51396, Camping Reserve – RES 5294.

 

Resolution No. GM/08.2013/15

Moved Cr Schefe                                                          Seconded Cr Flynn  

That Council advise the Department of Natural Resources and Mines that the reserve is still required for its gazetted purpose and Council has no objection to the application for renewal of Special Lease  over Lot 29 on M51396, Camping Reserve – RES 5294.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Property & Legal

 

 

Item Number:                                   13.8

File Number: D13/33170

Subject Heading:                          Renewal of Term Lease 221236

Location:                                          Lot 23 on WV1115, Yuleba North,  Camping and Water Reserve - RES 2215

Applicant:                                         Department of Natural Resources and Mines

Author and Officer’s Title:                Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Department of Natural Resources and Mines sought Council’s views on an Application for Renewal of Term Lease 221236, being Lot 23 on WV1115, Camping and Water  Reserve – RES 2215.

 

 

 

Resolution No. GM/08.2013/16

Moved Cr Newman                                                       Seconded Cr Flynn  

That Council advise the Department of Natural Resources and Mines that the reserve is still required for its gazetted purpose and Council has no objection to the application for renewal of term lease 221236 over Lot 23 on WV1115, Camping and Water  Reserve – RES 2215.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Property & Legal

 

 

Item Number:                                   13.9

File Number: D13/33925

Subject Heading:                          Proposed Retention of Public Toilets

Location:                                          Arthur Street Roma

Author and Officer’s Title:                Tanya Mansfield, Manager-Facilities

Executive Summary: 

In accordance with Council’s Operational Plan 2013/14, Council is in the process of planning and calling for tenders to construct a new public toilet block in the car park in Arthur Street Roma. 

 

The Roma Central Business District Advisory Committee has asked Council to reconsider its plans to demolish the public toilets near the corner of McDowall and Arthur Streets Roma with the intention being for two sets of amenities to be available in this area. 

 

Council was requested to consider the Advisory Committee’s request. 

 

Discussion:

A ‘Mover’ and ‘Seconder’ for the motion was recorded, however, Council determined that the motion be withdrawn and no vote was taken, due to detailed costings still being prepared by officer’s surrounding the project.  On receipt of this information, the matter will again be presented to Council for further consideration. 

 

Moved Cr Denton                                                          Seconded Cr Schefe  

That Council proceed with its plans to construct new public amenities in the Arthur Street car park, and consider its position to retain or demolish the existing amenities near the corner of McDowall and Arthur Streets Roma.

 

MOTION WITHDAWN                                                                                                    

 

Responsible Officer

Manager-Facilities

 

 

Subject Heading:          suspension of standing orders

Council adjourned the meeting for morning tea & launch of the employment expo at 9.57am.

 

Subject Heading:          resumption of standing orders

Council resumed the meeting at 10.39am.

 

 

 

 

 

 

 

Item Number:                                   13.1

File Number: D13/11535

Subject Heading:                          Application for Material Change of Use "Accommodation Units" (4 Units) (File Ref: 2012/18263)

Location:                                          88 Chrystal Street, Roma QLD 4455 (Lot 2 on SP235495)

Applicant:                                         Wildann Family Discretionary Trust C/- Precinct Urban Planning Pty Ltd, PO Box 3038, Toowoomba Village Fair QLD 4350

Author and Officer’s Title:                Danielle Pearn, Coordinator - Planning

Executive Summary:

This application sought a Development Permit for a Material Change of Use – Accommodation Units (4 units) on land at 88 Chrystal Street, Roma QLD 4455, described as Lot 2 on SP235495.

 

The proposed development is consistent with the Roma Town Planning Scheme 2006 including the DEOs and Urban Area Code. 

 

This matter had been left on the table earlier during the meeting, pending the availability of the report initiator.  Discussion commenced on the item.

 

Resolution No. GM/08.2013/17

Moved Cr Newman                                                       Seconded Cr Flynn  

That Council approve the application for a Material Change of Use – Accommodation Units (4 units) on land at 88 Chrystal Street, Roma QLD 4455, described as Lot 2 on SP235495, subject to the following conditions:-

 

Preamble

 

1.    Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

Complete and Maintain

 

1.    Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.    Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.    Maintain the approved development being Material Change of Use (Accommodation Units – 4 dwelling units) generally in accordance with the approved plans, and subject to amendments in red:

 

Plan/Document number

Plan/Document name

Date

12-0504 WD-00 DA2

Existing Site/Locality Plan

06/08/2013

12-0504 WD-01 DA2

Proposed Site Plan

06/08/2013

12-0504 WD-02 DA2

Street Elevations & Section

06/08/2013

12-0504 WD-03 DA2

Unit 1&2 Plan & Elevations

06/08/2013

12-0504 WD-04 DA2

Unit 3 Plan & Elevations

06/08/2013

12-0504 WD-05 DA2

Unit 4 Plan & Elevations

06/08/2013

14810 No. 1 Rev B as amended

Stormwater Management Plan

25/10/2012

CMDG-R-041 Rev B

Residential Driveway Slab and Tracks

07/2011

D5

Capricorn Municipal Development Guidelines – Stormwater Drainage Design D5 Design Guidelines

03/2012

D7

Capricorn Municipal Development Guidelines (CMDG) – Erosion Control and Stormwater Management Design Guideline

03/2012

D11

Capricorn Municipal Development Guidelines (CMDG) - Water Reticulation Design Guideline

10/2007

D12

Capricorn Municipal Development Guidelines (CMDG) - Sewerage Reticulation Design Guideline

10/2007

 

4.    During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.    All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.    All works on or near roadways shall be adequately signed in accordance with the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

7.    The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

8.    All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist, (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards

 

Latest versions

 

9.    Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

10.   Major and minor event stormwater drainage systems are to be provided for the development site in accordance with the Queensland Urban Drainage Manual (QUDM) (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation) and CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

11.   Stormwater run-off from roof and surface areas is to be controlled internally generally in accordance with the Stormwater Management Plan prepared by Reid Consulting Engineers dated 25/10/12, and piped to the back of the existing gully box in Chrystal Street adjacent to the site in accordance with a lawful point of discharge.

 

12.   Stormwater must not be allowed to pond on the property being developed during the development process and after the development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

13.   Adjoining properties and roads are to be protected from ponding or nuisance from stormwater as a result of the works.  Ensure the stormwater runoff from the site does not adversely impact on flooding or drainage (peak discharge and duration for all events up to the 100 year Average Recurrence Interval (ARI)) of properties that are upstream, downstream or adjacent to the site.

 

14.   There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

 

15.   The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Erosion Control

 

16.   All construction works on site are to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

17.   If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.  Erosion and sediment controls shall be maintained at all times during the course of the project.  Should the proposed controls prove to be ineffective, the developer must install additional measures.

 

18.   Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council.

 

Services Provisions

 

19.   The development is to be connected to Council’s reticulated sewerage disposal system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3) and the CMDG Design Guideline - D12 ‘Sewerage Reticulation’, at no cost to Council.

 

20.   All buildings and associated building supports are to be located a minimum distance of 1.5 metres from the centre line of the sewer main traversing the south east corner of the lot. Any relaxation of this requirement will only be accepted with a written agreement from Council’s Utilities Manager.

 

21.   The development is to be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3) and the CMDG Design Guideline – D11 ‘Water Reticulation’, at no cost to Council.

 

22.   The development must be connected to an electricity reticulation service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

23.   The development is to be connected to reticulated gas supply at no cost to Council.

 

24.   If the development is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).

 

25.   All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist, (iv) the CMDG where it applies, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

26.   Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

27.   Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Rubbish Collection

 

28.   At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

29.   All bins shall be shielded from the view of travelling public and neighbours.

 

Access, Car parking and Manoeuvring

 

30.   The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

31.   Vehicle access from Feather Street to the development site is to be constructed with a width of 6 metres in accordance with drawing CMDG-R-042 Rev B - Commercial Driveway Slab Type A – Two Way Access, dated 07/2011.

 

32.   Vehicle access to the site must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

 

33.   Vehicles entering and exiting the development site must be able to enter and leave in forward direction.  Reversing out of development site is not permitted.  Vehicle manoeuvres in this regard are to be totally contained within the development site boundaries.

 

34.   Vehicle access and manoeuvring areas are to comply with AS/NZS 2890.1:2004 Parking facilities Part 1: Off-street car parking.

 

35.   Parking bay configurations (width and lengths) are to be in accordance with AS/NZS 2890.1:2004 Parking Facilities Part 1: Off-Street Car Parking.

 

36.   Provide a total of six (6) car parking spaces on the site in accordance with the approved plans. 

 

37.   All car parking spaces and driveway areas are to be sealed with an approved impervious surface.  Surfacing shall consist of either; patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal. 

 

38.   All landscaping, streetscaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work, (vi) the CMDG and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Environmental

 

39.   All construction works on site are to be undertaken in accordance with the Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites (IE Aust, Queensland Division, Brisbane – or later versions).

 

40.   The developer shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site.

 

Landscaping and Fencing

 

41.   Landscaping must be provided in accordance with the approved plan, 12-0504 WD-01 DA2 ‘Proposed Site Plan’, dated 06/08/2013.

 

42.   Ground covers should fully cover vegetated areas within one year of planting.

 

43.   Site landscaping must be planted prior to commencement of the use.

 

44.   Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.

 

45.   A 1.8 metre high acoustic fence must be provided along the full length of the side (eastern and southern) boundaries of the site, in accordance with approved plan 12-0504 WD-01 DA2 ‘Proposed Site Plan’, dated 06 August 2013.  The acoustic fence must be constructed of a material with a minimum surface density of 12kg/m2 and must be continuous and gap free.

 

Avoiding Nuisance

 

46.   Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

47.   All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

48.   Any air conditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

49.   Whilst the approved works are in progress, no nuisance is to be caused to adjoining properties and occupiers by the way of noise, smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

50.   Whilst the approved works are in progress, waste containers must remain on site and be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

51.   Unless otherwise approved in writing by the Council, approved hours of construction are restricted to Monday – Saturday 6.00 am to 6.00 pm – noise permitted.  Work or business which causes audible noise must not be conducted from or on the subject land outside the above times or on Sundays or Public Holidays.

 

52.   Any damage to roads and infrastructure, that is attributable to the progress of works on the development site or to vehicles associated with the development of the site, shall be repaired to at least the previous condition and at no cost to Council or, if the Council agrees, the cost of repairs may paid to Council for the Council to carry out the repairs.

 

Advertising Signs

 

53.   Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

Use

 

54.   Maintain the frontage setbacks as per the approved plans and ensure a minimum setback of 3.0 metres is provided between the outermost protrusions of the approved development and the southern and eastern side boundaries of the site, in accordance with the approved plan 12-0504 WD-01 DA2  ‘Proposed Site Plan’, dated 06/08/2013. 

 

55.   All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

56.   The developer is to notify Council upon commencement of the approved use.

 

Infrastructure Contributions

 

57.   The adopted infrastructure charge, accordance with Council’s adopted Priority Infrastructure Plan of $39,000-00 is payable to the Maranoa Regional Council. The stated charge is to be paid prior to commencement of construction.

 

No Cost to Council

 

58.   The developer is responsible for meeting all costs associated with the approved development, including costs of easement preparation and registration, and document lodgement, unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

59.   All civil and related work shall be designed and supervised by a Registered Professional Engineer of Queensland (RPEQ) who are competent in the construction of the works.

 

60.   All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to occupation of the units.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Planning

 

 

 

 

 

 

 

 

Item Number:                                   13.10

File Number: D13/34487

Subject Heading:                          Material Change of Use - "Storage Facility" (File : 2013/18503)

Location:                                          71-75 Duke Street and 12-16 Linton Street, Roma (Lot 6 on RP231474 and Lot 3 on RP185449)

Applicant:                                         Ward Family Trust C/- Precinct Urban Planning

Author and Officer’s Title:                Danielle Pearn, Coordinator - Planning

Executive Summary:

The application sought approval for a Material Change of Use to establish a “Storage Facility on land situated at 71-75 Duke Street and 12-16 Linton Street, Roma, described as Lot 3 on RP185449 and Lot 6 on RP231474.

 

The application is subject to Impact Assessment against the relevant provisions of the Roma Town Planning Scheme 2006.  No submissions were received during the public notification period (27/05/2013 – 19/06/2013).

 

Resolution No. GM/08.2013/18

Moved Cr Schefe         Seconded Cr Price 

That Council approve the application for Material Change of Use to establish a “Storage Facility on land situated at 71-75 Duke Street and 12-16 Linton Street, Roma Described as Lot 3 on RP185449 and Lot 6 on RP231474, subject to the following conditions:

 

 

CONDITIONS OF APPROVAL FOR STAGES 1, 2 AND 3

 

Preamble

 

Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

General

 

1.         Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.         Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.         The development is to be carried out in accordance with the approved plans and specifications listed in the following table.  Where approved plans are in conflict with the Assessment Manager’s conditions, the Assessment Manager’s Conditions shall take precedence.

Plan/Document number

Plan/Document name

Date

A.000 Rev D

Site Plan

24/04/2013

A.001 Rev D

Site Coverage Plan

24/04/2013

A.002 Rev D

Site Locality Plan

24/04/2013

 

Stormwater Management Report

12/2012

A.200 Rev D

Proposed Elevations

24/12/2012

A.201 Rev D

Proposed Elevations

24/12/2012

A.900 Rev D

Perspectives

24/12/2012

T12091 02

Bulk Earthworks and Sediment Erosion Plan

 

T12091 03

Bulk Earthworks Sections

 

T12091 04

Stormwater Drainage Plan

 

CMDG D5

Capricorn Municipal Development Guidelines – Stormwater Drainage Design D5 Design Guidelines

03/2012

CMDG D7

Capricorn Municipal Development Guidelines (CMDG) - Erosion Control and Stormwater Management D7 Design Guidelines

03/2012

CMDG D11

Capricorn Municipal Development Guidelines – Water Reticulation D11 Design Guidelines

10/2007

CMDG – D12

Capricorn Municipal Development Guidelines – Sewerage  Reticulation Design D12 Design Guidelines

09/2007

 

4.         During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.         All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.         All works on or near roadways shall be adequately signed in accordance with the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

7.         The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

8.         All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.  

 

Latest versions

 

9.         Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Earthworks

 

10.        The development is subject to the Filling and Excavation Code contained in section 5.2 of the Roma Town Planning Scheme.   Earthworks are to be undertaken in accordance with the Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction Sites (IE Aust – or later versions).

 

Stormwater and Drainage

 

11.        Site stormwater is to be managed generally in accordance with the Stormwater Management Plan prepared by Andrew Mainwaring dated December 2012, the Queensland Urban Drainage Manual (QUDM) (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation) and CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

12.        Stormwater must not be allowed to pond on the property being developed during the development process and after the development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

13.        Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

14.        There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after the development has been completed.

 

15.        The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Erosion Control

 

16.        All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7.

 

17.        If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.  Erosion and sediment controls shall be maintained at all times during the course of the project.  Should the proposed controls prove to be ineffective, the developer must install additional measures and provide written notice to Council advising of the additional control measures implemented.

 

18.        Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads and to prevent dust nuisance during the course of the construction period.

 

19.        During the course of the development works stockpiles of topsoil, sand, aggregate, spoil or other material capable of being moved by the action of running water shall be stored clear of drainage paths and be prevented from entering the road and/or drainage system.

 

20.        Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council.  Such works shall be undertaken immediately where there is a potential hazard to pedestrians and/or passing traffic.

 

21.        In the event that Council receives a complaint relative to the quality of runoff from the site from a downstream property owner, the developer must take immediate steps to rectify the cause of any such substantiated complaint.  The developer will also be required to meet the cost of any repair/clean up of downstream properties resulting from undesirable impacts of their works.

 

Environmental

 

22.        The developer shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site.

 

Wash bay

 

23.        The proposed vehicle wash bays shall be connected to sewer drainage in accordance with AS3500 (relevant sections). A trade waste approval will be required for this connection with waste generated being passed through a trade waste pit prior to discharge to Council sewer.

 

24.        Developer to install a coalescing plate separator in addition to a triple interceptor in order to effectively remove petroleum oils from contaminated wastewater that will be generated on site through the wash down bay.

 

25.        Water discharges from the activity shall comply with any Environmental Protection Policy (Water) that shall from time to time be proclaimed.

 

26.        The activity must be carried out by such practicable means necessary to prevent or minimise the release of contaminants by rainfall and stormwater runoff.

 

Rubbish Collection

 

27.        Waste containers shall be placed in a screened area, accessible by the vehicles used by Council, its agents and/or others.  At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Services

 

28.        The development is to be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3), and CMDG – D11 Design Guidelines ‘Water  Reticulation’, at no cost to Council.

 

29.        The development is to be connected to Council’s reticulated sewerage disposal system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3), and CMDG – D12 Design Guidelines ‘Sewerage  Reticulation’, at no cost to Council.

 

30.        Detailed plans for any site work to modify the sewer main located on Lot 3 on RP185449 shall be incorporated in an application for operational works where any such works are not undertaken by Council. These plans are to be certified by a RPEQ.

 

31.        The development is to be connected to a reticulated electricity supply service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications.

 

32.        If the premises are connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

33.        All services installation, including water, sewerage, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

34.        Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Access, Car parking and Manoeuvring

 

35.        The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

36.        Vehicle crossovers to the proposed lots must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

 

37.        Parking bay configurations (width and lengths) to be in accordance with AS/NZS 2890.1:2004 Parking Facilities Part 1: Off-Street Car Parking.

 

38.        Disabled car parking bays shall be designed in accordance with AS/NZS 2890.6:2009 Parking Facilities Part 1: Off-Street Car Parking.

 

39.        Vehicle access and manoeuvring areas are to comply with AS/NZS 2890.1:2004 Parking facilities Part 1: Off-street car parking.

 

40.        Service vehicle access and manoeuvring is to be designed in accordance with AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities requirements.

 

41.        Vehicles entering and exiting the development site must be able to enter and leave in forward direction.  Reversing out of development site is not permitted. 

 

42.        All vehicle movements within the site are to be clear of proposed parking areas, buildings and landscape treatments. Vehicle parking bays must not encroach into swept paths for vehicle movements onsite.

 

43.        All car parking spaces, access and manoeuvring areas are to be sealed with an approved impervious surface. Surfacing shall consist of either patterned concrete, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.

 

44.        No on-street parking is permitted at the frontage of the development site at any time.

 

45.        All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) any relevant Australian Standard that applies to that type of work and (vi) the CMDG and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Signage and Line marking

 

46.        Signage and line marking is to be in accordance with MUTCD requirements and AS/NZS 2890.1:1993 – Parking facilities Part 1: Off-street car parking.

 

47.        Car park line marking is to comply with AS/NZS 2890.1:1993 - Parking facilities Part 1: Off-street car parking.

 

Advertising Signs

 

48.        Any proposed advertising signage is subject to a further development approval unless compliant with the self-assessable development provisions of the applicable planning scheme. 

 

49.        Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

Avoiding Nuisance

 

50.        During and after the establishment of the approved development, no nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

51.        There must not be unreasonable or sustained levels of noise or odour and no nuisance caused to adjoining properties during the course of the construction works and after the use commences.

 

52.        Any air conditioning, generator, refrigeration, pump, exhaust, fans, or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the background noise level.

 

53.        Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

54.        All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

55.        The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds and long grasses.  The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.

 

56.        Unless otherwise approved in writing by the Council, approved hours of construction are restricted to Monday – Saturday 6.00 am to 6.00 pm – noise permitted.  Work or business which causes audible noise must not be conducted from or on the subject land outside the above times or on Sundays or Public Holidays.

 

Use

 

57.        All conditions of approval related to the establishment of the development must be fulfilled prior to any approved use commencing.

 

No Cost to Council

 

58.        The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

59.        All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to any use commencing on site.

 

 

CONDITIONS OF APPROVAL FOR STAGE 1

 

General

 

60.        The development is to be carried out in accordance with the approved plans and specifications listed in the following table.  Where approved plans are in conflict with the Assessment Manager’s conditions, the Assessment Manager’s Conditions shall take precedence.

Plan/Document number

Plan/Document name

Date

A.100 Rev D

Proposed Grd Floor Plan – Lower Floor Plan

24/12/2012

A.101 Rev D

Enlarged Office Floor Plans

24/12/2012

CMDG-R-042 Rev C

Commercial Driveway Slab Type A – Two Way Access

07/2011

 

Access, Car parking and Manoeuvring

 

61.        The southern vehicle access from Duke Street to the development site is to be constructed in accordance with plan CMDG-R-042 Rev C ‘Commercial Driveway Slab Type A – Two Way Access’ dated 07/2011.

 

62.        Vehicle access from Linton Street to the development site is to be constructed in accordance with plan CMDG-R-042 Rev C ‘Commercial Driveway Slab Type A – Two Way Access’ dated 07/2011.

 

63.        A minimum of eight (21) vehicle parking spaces, including one (1) car parking space for persons with disabilities must be provided on site.

 

64.        Provision is to be made for one onsite service vehicle parking space to cater for an articulated vehicle.

 

Landscaping & Fencing

 

65.        Landscaping is to be provided with a minimum width of three (3) metres adjacent to Duke Street and Linton Street frontages of the site and adjacent to the southern boundary of Lot 3 on RP185449 in accordance with drawing A.000 Rev D ”Site Plan” dated 24/04/2013. Vegetation is to comprise a mix of trees, shrubs and groundcovers.

 

66.        Ground covers should fully cover vegetated areas within one year of planting.

 

Infrastructure Contributions

 

67.        An infrastructure contribution, in accordance with Council’s adopted Priority infrastructure Plan, of $136,357.50 is payable to council. The stated charge is to be paid prior to the commencement of the approved use.

 

 

CONDITIONS OF APPROVAL FOR STAGE 2

 

General

 

68.        The development is to be carried out in accordance with the approved plans and specifications listed in the following table.  Where approved plans are in conflict with the Assessment Manager’s conditions, the Assessment Manager’s Conditions shall take precedence.

Plan/Document number

Plan/Document name

Date

B.100 Rev A

Floor Plan

21/12/2012

B.200 Rev A

Proposed Elevations

21/12/2012

CMDG-R-042 Rev C

Commercial Driveway Slab Type A – Two Way Access

07/2011

 

69.        The existing dwelling located on Lot 3 on RP185449 is to be removed.

 

Stormwater and Drainage

 

70.        Stormwater runoff from buildings and impervious surfaces must be directed to the existing piped stormwater drainage system in accordance with a lawful point of discharge.

 

Access, Car parking and Manoeuvring

 

71.        The northern vehicle access from Duke Street to the development site is to be constructed in accordance with drawing CMDG-R-042 Rev C – ‘Commercial Driveway Slab, Type A - Two Way Access’, dated 07/2011.

 

72.        A minimum of seven (7) additional car parking spaces are to be provided onsite.

 

Infrastructure Charges

 

73.        An infrastructure contribution, in accordance with Council’s adopted Priority infrastructure Plan, of $22,137.50 is payable to council. The stated charge is to be paid prior to the commencement of the approved use.

 

 

CONDITIONS OF APPROVAL FOR STAGE 3

 

General

 

74.        The development is to be carried out in accordance with the approved plans and specifications listed in the following table.  Where approved plans are in conflict with the Assessment Manager’s conditions, the Assessment Manager’s Conditions shall take precedence.

 

Plan/Document number

Plan/Document name

Date

C.100 Rev A

Floor Plan

21/12/2012

C.200 Rev A

Proposed Elevations

21/12/2012

C.201 Rev A

Proposed Elevations

21/12/2012

 

Stormwater and Drainage

 

75.        Stormwater runoff from buildings and impervious surfaces must be directed to the existing piped stormwater drainage system in accordance with a lawful point of discharge.

 

Services

 

76.        The construction of the warehouse building is to accord with the ‘Building Over Sewer Section’ shown in Drawing T12091-02 prepared by Secant Consulting Engineers.

 

Access, Car parking and Manoeuvring

 

77.        A minimum of three additional car parking spaces are to be provided onsite.

 

Infrastructure Charges

 

78.        An infrastructure contribution, in accordance with Council’s adopted Priority infrastructure Plan, of $12,650.00 is payable to council. The stated charge is to be paid prior to the commencement of the approved use.

 

CARRIED          6/0

 

Responsible Officer

Coordinator - Planning

 

 

Cr. Price declared a potential perceived ‘Conflict of Interest’ in the following item due to the location of the proposed application being in the vacinity of property owned by her, and elected to remain in the Chamber for discussion and debate on the item.

 

Item Number:                                   13.11

File Number: D13/34782

Subject Heading:                          Material Change of Use – Undefined Use (Non resident Workforce Accommodation – 480 units in five stages), Storage Facility, Operational Works, ERA 63 – Sewage Treatment and ERA 8 – Chemical Storage (File: 2012/18304)

Location:                                          141 Pickanjinnie North Road, Pickanjinnie Qld 4428 (Lot 218 on WAL53394 and Lot 219 on WV1588)

Applicant:                                         KJM Engineering C/- FYFE Pty Ltd

Author and Officer’s Title:                Danielle Pearn, Coordinator - Planning

Executive Summary:

This application sought to carry out a Material Change of Use – Undefined Use (Non-resident Workforce Accommodation – 480 units in five stages), Storage Facility, Operational Works, ERA 63 – Sewage Treatment and ERA 8 – Chemical Storage on land at 141 Pickanjinnie North Road, Pickanjinnie Qld 4428 and described as Lot 218 on WAL53394 and Lot 219 on WV1588. 

 

The proposed development is generally consistent with the provisions of the Bendemere Shire Planning Scheme including the DEOs and Rural Area Code.

 

Resolution No. GM/08.2013/19

Moved Cr Price                                                             Seconded Cr Flynn  

 

That Council approve the application for Material Change of Use – Undefined Use (Non-resident Workforce Accommodation – 480 units in five stages), Storage Facility, Operational Works, ERA 63 – Sewerage Treatment and ERA 8 – Chemical Storage on land at 141 Pickanjinnie North Road, Pickanjinnie Qld 4428 and described as Lot 218 on WAL53394 and Lot 219 on WV1588, subject to the following conditions.  The approval is to be limited to a period of no more than ten (10) years from commencement of the use in keeping with Council’s policy for non-resident workers accommodation of less than 500 persons:-

 

Preamble

 

Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

General conditions

 

1.         This approval for the whole development will lapse 10 years from the commencement of Stage 1 of the development.

 

Conditions of approval for Stage 1 – Storage Facility (Laydown Area) and 80 accommodation units

 

Complete and Maintain

 

1.         Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.         Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.         Maintain the approved development being Material Change of Use (Temporary Workforce Accommodation – Stage 1 – 80 accommodation units) in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

17085_39 Sheet 01 Rev A

Overall Layout Plan    

23-08-12

17085_39 Sheet 01 Rev A (marked up version- Santos)

Overall Layout Plan

23-08-12

17085_39 Sheet 02 Rev A

Layout Plan Access Roads and Car Parking Site Features and Surface Materials

24-08-12

17085_39 Sheet 03 Rev A

Layout Plan – Setting Out Bulk Earthworks – External Drainage    

24-08-12

17085_39 Sheet 04 Rev A

General Layout Plan Internal Site Drainage

24-08-12

17085_39 Sheet 05 Rev A

Layout Plan Sedimentation pond Detail           

24-08-12

17085_39 Sheet 06 Rev A

Layout Plan Building Area 1   

24-08-12

17085_39 Sheet 13 Rev A           

Internal Access Road Longitudinal Section and Cross Section      

24-08-12

17085_39 Sheet 14 Rev A           

Car Park Access Road Longitudinal Section and Cross Section

24-08-12

17085_39 Sheet 11 Rev A

12m Wide Ring Road Longitudinal Section

24-08-12

17085_39 Sheet 12       12m

Wide Ring Road Cross Section           

24-08-12

17085_39 Sheet 15 Rev A

Site Cross Sections

24-08-12

KJM-BL-135-007-000 Sht 1 of 4           

Kitchen Primary Layout          

24-08-12

KJM-BL-135-007-000 Sht 2 of 4           

Kitchen Primary Layout          

24-08-12

EWT-W-099-000-000 Sht 1 of 1                       

General Arrangement

Dec 2011

KJM-BL-112 Sht 1 of 1

Medical Unit 3.1m x 12.6m       7

July 11

KJM-BL-108 Sht 1 of 1

Laundry/Store/Ablution Unit   

06 Sep 09

KJM-BL-120-002-000 SHT 1 of 2         

Gym/Internet Room    

28 Aug 12

Sht 1 of 1        

4 Bed Room Personel Ensuite

23 Aug 2012

KJM-BL-117     

Site Office 13mx6.2m  

24 May 11

KJM-S-KJM-480P Sht 7 of 8

Water Layout  

28 Aug 2012

KJM-S-KJM-480P Sht 7 of 8

Sewer Layout

28 Aug 2012

KJM-M-046-000-000 Sht 1 of 3

70KL Water Tank        

28 Apr 11

KJM-S-KJM-480P Sht 1 of 6

Stage 1 Site Map Layout General       

28 Aug 2012

17085-79 SBSMP                     

Site Based Stormwater Management Plan

12/04/2013

8011    

Traffic Impact Assessment Report

18/03/2013

 

4.         During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.         All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.         All works on or near roadways shall be adequately signed in accordance with the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

7.         The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

8.         All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards. 

 

Latest versions

 

9.         Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

10.        The on-site stormwater drainage, detention and treatment system must be constructed generally in accordance with the approved plans 17085_39 Sheet 03 Rev A, ‘Layout Plan – Setting Out Bulk Earthworks – External Drainage’, 24-08-12; 17085_39 Sheet 04 Rev A, ‘General Layout Plan Internal Site Drainage’, 24-08-12; 17085_39 Sheet 05 Rev A, ‘Layout Plan Sedimentation Pond Detail, 24-08-12.

 

11.        Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

12.        Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

13.        There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after the development has been completed.

 

14.        The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Erosion Control

 

15.        All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

16.        If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.  Erosion and sediment controls shall be maintained at all times during the course of the project.  Should the proposed controls prove to be ineffective, the developer must install additional measures and provide written notice to Council advising of the additional control measures implemented.

 

17.        Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

18.        Stockpiles of topsoil, sand, aggregate, spoil or other material capable of being moved by the action of running water shall be stored clear of drainage paths and be prevented from entering the road and/or drainage system.

 

19.        Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council.  Such works shall be undertaken immediately where there is a potential hazard to pedestrians and/or passing traffic.

 

Services Provisions

 

20.        The development must be provided with on-site effluent disposal systems designed in accordance with Schedule 5: “Standards for Sewerage Supply”.

 

21.        The site must be provided with on-site water supply with sufficient capacity to meet operational needs, including a minimum 20 000L capacity exclusively for fire fighting purposes.

 

22.        All services installation, including water, sewerage, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

23.        Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Access, Roads, Landscaping and Lighting

 

24.        The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

25.        Pickanjinnie North Road from the intersection with Warrego Highway extending in a northerly direction to the entrance of the proposed work camp is to be upgraded to a two lane bitumen sealed road generally in accordance with the Capricorn Municipal Development Guidelines Table D1.21.03 rural major collector (100-4999 VPD), to the following standard:

 

Formation width:          9.0m

Pavement width:          7.0m

Pavement Design:   Capricorn Municipal Development Guidelines Table D2.08.01 Rural >100 vpd

 

26.        The applicant is to submit and gain approval from Council for an operational works development permit for these road works and associated drainage in accordance with the specifications found in the Capricorn Municipal Development Guidelines.

 

27.        Roadside guide posts shall be installed to Manual of Uniform Traffic Control Devices (Queensland) (MUTCDQ) requirements and specifications with additional guide posts provided at vehicle crossovers and underground drainage works.

 

28.        The Ring Road around the accommodation area must be constructed in accordance with approved plans 17085_39 Sheet 11 Rev A, 12m Wide Ring Road Longitudinal Section, 24-08-12; and 17085_39 Sheet 12, ‘12m Wide Ring Road Cross Sections’, 24-08-12.

 

29.        Internal roads must be constructed in accordance with approved plans 17085_39 Sheet 13 Rev A, ‘Internal Access Road Longitudinal Section and Cross Section’ 24-08-12; and 17085_39 Sheet 14 Rev A, Car Park Access Road Longitudinal Section and Cross Section’, 24-08-12.

 

30.        Vehicle manoeuvring areas must be provided on-site so that all vehicles can enter and leave the site in a forward direction.

 

31.        All vehicle movements within the site are to be clear of proposed parking areas, buildings and landscape treatments. Vehicle parking bays must not encroach into swept paths for vehicle movements onsite.

 

32.        Vehicle access is to be designed in accordance with AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities requirements. Design service vehicle to be a minimum articulated vehicle.

 

33.        Provide a total of 57 car parking spaces on the site in accordance with the approved plans.

 

34.        All carparking spaces and driveway areas are to be paved with minimal dust producing materials or sealed. 

 

35.        All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) any relevant Australian Standard that applies to that type of work and (vi) the CMDG and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Rubbish Collection

 

36.        At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Advertising Signs

 

37.        Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

38.        Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

No Cost to Council

 

39.        Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

40.        The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

41.        All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to any use commencing on site.

 

Avoiding Nuisance

 

42.        During and after the establishment of the approved development, no nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

43.        Any air conditioning, generator, refrigeration, pump, exhaust, fans, or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the background noise level.

 

44.        Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

45.        All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

46.        The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds and long grasses.  The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.

 

Use

 

47.        All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

48.        No nuisance is to be caused to adjoining properties and occupiers by the way of noise, odour, smoke, dust, vibration, rubbish, contaminants, stormwater discharge or siltation at any time.

 

49.        The Temporary Workforce Accommodation is limited to an operating time of 10 years from the commencement of the use if further Stages are not constructed within 12 months of commencement of Stage 1.  Alternatively, the approved use is limited to an operating time of 10 years from the commencement of the use after Stage 5 has been constructed.  The site must be returned to its original state with all buildings removed from the site within 3 months.   

 

Protection of Santos Petroleum Pipeline

 

50.        The Activity must not hinder Santos GLNG’s ability to operate and maintain the Pipeline in compliance with Australian Standard AS2885. All future activities and design which impact upon the Pipeline, associated facilities and/or registered easement are subject to assessment under a separate application.

 

51.        The depth and alignment of the Pipeline will need to be confirmed under the supervision of a Santos GLNG representative to ensure the Pipeline is adequately protected under the existing track to accommodate the increased vehicle movement generated by the development. A pipeline survey is to be included within final designs unless otherwise advised in writing by Santos GLNG. Additional cover or protective measures may need to be added, subject to assessment by Santos GLNG.

 

52.        Vehicular crossings (roads/driveways) are to be generally aligned ‘perpendicular’ to the alignment of the pipeline and easement. Where vehicular access is intended parallel to a pipeline it shall be maintained wholly outside of the easement and no closer than 1.5x the depth of the pipeline.

 

53.        As indicated on the attached marked-up copy of drawing 17085_39 (revA), the existing site access tracks fall outside of these requirements and Santos GLNG advises that improvements to the site access should include realignment of the track, and the final design of the crossing subject to adequate protection of the Pipeline.

 

54.        The illustrated fence-line should be realigned perpendicular to the Pipeline easement with posts spanned equidistance either side of the Pipeline alignment.

 

55.        All site works (including excavation) on or within 15 metres of the Pipeline requires the notification of Santos GLNG and may require supervision by a Santos GLNG representative.

 

56.        No pit, well, foundation, pavement or other structure of any kind will be permitted over or in the vicinity of the Pipeline, or within or encroaching upon the easement.

 

57.        Details of buried services crossing or adjacent to the Pipeline or easement are to be submitted for written approval by Santos GLNG.

 

58.        Pipeline markers (signage), above-ground markers (AGMs) and cathodic-protection (CP) test points shall not be removed without the prior written authority of Santos GLNG.

 

59.        Excavation work around the Pipeline is to be carried out under the explicit direction of a supervising Santos GLNG representative.

 

60.        The Principal for the Activity shall be responsible for ensuring that excavations are prepared and executed in accordance with statutory requirements.

 

61.        Any personnel working within the vicinity of the Pipeline are required to attend an induction conducted by Santos prior to commencement of site works.

 

62.        No earthmoving equipment or construction traffic is permitted to travel along, cross or stand over the Pipeline.

 

63.        Where mobile equipment traffic is required to operate in the vicinity of the Pipeline, an ‘exclusion buffer’ either side of the pipeline will be barricaded off by the developer for the duration of construction.  The location and type of barrier will be determined with and agreed to by a Santos GLNG representative.

 

64.        Vibration-rolling is not permitted over or within the vicinity of the Pipeline.  The option to undertake static-rolling and/or the minimum offset for vibration-rolling shall be subject to Santos Engineering assessment.

 

65.        The standard of compaction in the vicinity of the Pipeline is the responsibility of the developer and is to be confirmed with Santos prior to commencement of works.

 

66.        The storage of building materials or equipment over or in the vicinity of the Pipeline is not permitted.

 

67.        The developer shall be responsible for obtaining all consents and approvals from Santos GLNG and relevant government departments for the extinguishment and/or amendments to easements and/or registrations as required, and pay any legal costs incurred by Santos for preparation of the associated legal documents.

 

Conditions of approval for Stage 2 - 92 accommodation units

 

Complete and Maintain

 

1.         Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.         Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.         Maintain the approved development being Material Change of Use (Temporary Workforce Accommodation – Stage 2 – 92 accommodation units) in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

17085_39 Sheet 01 Rev A

Overall Layout Plan

23-08-12

17085_39 Sheet 01 Rev A (marked up version- Santos)

Overall Layout Plan

23-08-12

17085_39 Sheet 02 Rev A

Layout Plan Access Roads and Car Parking Site Features and Surface Materials

24-08-12

17085_39 Sheet 03 Rev A

Layout Plan – Setting Out Bulk Earthworks – External Drainage

24-08-12

17085_39 Sheet 04 Rev A

General Layout Plan Internal Site Drainage

24-08-12

17085_39 Sheet 05 Rev A

Layout Plan Sedimentation pond Detail

24-08-12

17085_39 Sheet 06 Rev A

Layout Plan Building Area 1

24-08-12

17085_39 Sheet 13 Rev A

Internal Access Road Longitudinal Section and Cross Section

24-08-12

17085_39 Sheet 14 Rev A

Car Park Access Road Longitudinal Section and Cross Section

24-08-12

17085_39 Sheet 11 Rev A

12m Wide Ring Road Longitudinal Section

24-08-12

17085_39 Sheet 12

12m Wide Ring Road Cross Section

24-08-12

17085_39 Sheet 15 Rev A

Site Cross Sections

24-08-12

EWT-W-099-000-000 Sht 1 of 1

General Arrangement

Dec 2011

KJM-BL-021

Mega Laundry Unit 3.1m x 12.6m Sht 1 of 1

13 Oct 2011

Sht 1 of 1

4 Bed Room Personel Ensuite

23 Aug 2012

KJM-S-KJM-480P Sht 7 of 8

Water Layout

28 Aug 2012

KJM-S-KJM-480P Sht 7 of 8

Sewer Layout

28 Aug 2012

KJM-M-046-000-000 Sht 1 of 3

70KL Water Tank

28 Apr 11

KJM-S-KJM-480P Sht 2 of 6

Stage 2 Site Map Layout General

28 Aug 2012

17085-79 SBSMP

Site Based Stormwater Management Plan

12/04/2013

8011

Traffic Impact Assessment Report

18/03/2013

 

4.         During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.         All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.         The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

7.         All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards. 

 

Latest versions

 

8.         Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

9.         Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

10.        Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

11.        There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development have been completed.

 

12.        The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Erosion Control

 

13.        All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

14.        If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.  Erosion and sediment controls shall be maintained at all times during the course of the project.  Should the proposed controls prove to be ineffective, the developer must install additional measures and provide written notice to Council advising of the additional control measures implemented.

 

15.        Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

16.        Stockpiles of topsoil, sand, aggregate, spoil or other material capable of being moved by the action of running water shall be stored clear of drainage paths and be prevented from entering the road and/or drainage system.

 

17.        Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council.  Such works shall be undertaken immediately where there is a potential hazard to pedestrians and/or passing traffic.

 

Services Provisions

 

18.        The development must be provided with on-site effluent disposal systems designed in accordance with Schedule 5: “Standards for Sewerage Supply”.

 

19.        The site must be provided with on-site water supply with sufficient capacity to meet operational needs, including a minimum 20 000L capacity exclusively for fire fighting purposes.

 

20.        All services installation, including water, sewerage, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

21.        Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Access, Roads, Landscaping and Lighting

 

22.        Internal roads must be constructed in accordance with approved plans  17085_39 Sheet 13 Rev A, ‘Internal Access Road Longitudinal Section and Cross Section’ 24-08-12; and 17085_39 Sheet 14 Rev A, Car Park Access Road Longitudinal Section and Cross Section’, 24-08-12.

 

23.        Vehicle manoeuvring areas must be provided on-site so that all vehicles can enter and leave the site in a forward direction.

 

24.        All vehicle movements within the site are to be clear of proposed parking areas, buildings and landscape treatments. Vehicle parking bays must not encroach into swept paths for vehicle movements onsite.

 

25.        Provide an additional 43 car parking spaces on the site. 

 

26.        All carparking spaces and driveway areas are to be paved with minimal dust producing materials or sealed. 

 

27.        All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) any relevant Australian Standard that applies to that type of work and (vi) the CMDG and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Rubbish Collection

 

28.        Refuse is to be stored in fenced bin enclosure areas as shown on approved Plan No. 17085_39 Sheet 02 Rev A, ‘Layout plan Access Roads and Car Parking Site Features and Surface Materials’ .

 

29.        At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Advertising Signs

 

30.        Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

31.        Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

No Cost to Council

 

32.        Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

33.        The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

34.        All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to any use commencing on site.

 

Avoiding Nuisance

 

35.        During and after the establishment of the approved development, no nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

36.        Any air conditioning, generator, refrigeration, pump, exhaust, fans, or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the background noise level.

 

37.        Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

38.        All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

39.        The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds and long grasses.  The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.

 

Use

 

40.        All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

41.        No nuisance is to be caused to adjoining properties and occupiers by the way of noise, odour, smoke, dust, vibration, rubbish, contaminants, stormwater discharge or siltation at any time.

 

42.        The Temporary Workforce Accommodation is limited to an operating time of 10 years from the commencement of the use if further Stages are not constructed within 12 months of commencement of Stage 2.  Alternatively, the approved use is limited to an operating time of 10 years from the commencement of the use after Stage 5 has been constructed.  The site must be returned to its original state with all buildings removed from the site within 3 months.   

 

Protection of Santos Petroleum Pipeline

 

43.        The Activity must not hinder Santos GLNG’s ability to operate and maintain the Pipeline in compliance with Australian Standard AS2885. All future activities and design which impact upon the Pipeline, associated facilities and/or registered easement are subject to assessment under a separate application.

 

44.        Santos GLNG anticipates increased traffic as a result of the activity through both long-term requirements and near-term access requirements for construction.

 

45.        The depth and alignment of the Pipeline will need to be confirmed under the supervision of a Santos GLNG representative to ensure the Pipeline is adequately protected under the existing track to accommodate the increased vehicle movement generated by the development. A pipeline survey is to be included within final designs unless otherwise advised in writing by Santos GLNG. Additional cover or protective measures may need to be added, subject to assessment by Santos GLNG.

 

46.        Vehicular crossings (roads/driveways) are to be generally aligned ‘perpendicular’ to the alignment of the pipeline and easement. Where vehicular access is intended parallel to a pipeline it shall be maintained wholly outside of the easement and no closer than 1.5x the depth of the pipeline.

 

47.        As indicated on the attached marked-up copy of drawing 17085_39 (revA), the existing site access tracks fall outside of these requirements and Santos GLNG advises that improvements to the site access should include realignment of the track, and the final design of the crossing subject to adequate protection of the Pipeline.

 

48.        The illustrated fence-line should be realigned perpendicular to the Pipeline easement with posts spanned equidistance either side of the Pipeline alignment.

 

49.        All site works (including excavation) on or within 15 metres of the Pipeline requires the notification of Santos GLNG and may require supervision by a Santos GLNG representative.

 

50.        No pit, well, foundation, pavement or other structure of any kind will be permitted over or in the vicinity of the Pipeline, or within or encroaching upon the easement.

 

51.        Details of buried services crossing or adjacent to the Pipeline or easement are to be submitted for written approval by Santos GLNG.

 

52.        Pipeline markers (signage), above-ground markers (AGMs) and cathodic-protection (CP) test points shall not be removed without the prior written authority of Santos GLNG.

 

53.        Excavation work around the Pipeline is to be carried out under the explicit direction of a supervising Santos GLNG representative.

 

54.        The Principal for the Activity shall be responsible for ensuring that excavations are prepared and executed in accordance with statutory requirements.

 

55.        Any personnel working within the vicinity of the Pipeline are required to attend an induction conducted by Santos prior to commencement of site works.

 

56.        No earthmoving equipment or construction traffic is permitted to travel along, cross or stand over the Pipeline.

 

57.        Where mobile equipment traffic is required to operate in the vicinity of the Pipeline, an ‘exclusion buffer’ either side of the pipeline will be barricaded off by the developer for the duration of construction.  The location and type of barrier will be determined with and agreed to by a Santos GLNG representative.

 

58.        Vibration-rolling is not permitted over or within the vicinity of the Pipeline.  The option to undertake static-rolling and/or the minimum offset for vibration-rolling shall be subject to Santos Engineering assessment.

 

59.        The standard of compaction in the vicinity of the Pipeline is the responsibility of the developer and is to be confirmed with Santos prior to commencement of works.

 

60.        The storage of building materials or equipment over or in the vicinity of the Pipeline is not permitted.

 

61.        The developer shall be responsible for obtaining all consents and approvals from Santos GLNG and relevant government departments for the extinguishment and/or amendments to easements and/or registrations as required, and pay any legal costs incurred by Santos for preparation of the associated legal documents.

 

Conditions of approval for Stage 3 – 108 accommodation units

 

Complete and Maintain

 

1.         Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.         Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.         Maintain the approved development being Material Change of Use (Temporary Workforce Accommodation – Stage 3 – 108 accommodation units) in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

17085_39 Sheet 01 Rev A

Overall Layout Plan

23-08-12

17085_39 Sheet 01 Rev A (marked up version- Santos)

Overall Layout Plan

23-08-12

17085_39 Sheet 02 Rev A

Layout Plan Access Roads and Car Parking Site Features and Surface Materials

24-08-12

17085_39 Sheet 03 Rev A

Layout Plan – Setting Out Bulk Earthworks – External Drainage

24-08-12

17085_39 Sheet 04 Rev A

General Layout Plan Internal Site Drainage

24-08-12

17085_39 Sheet 05 Rev A

Layout Plan Sedimentation pond Detail

24-08-12

17085_39 Sheet 06 Rev A

Layout Plan Building Area 1

24-08-12

17085_39 Sheet 13 Rev A

Internal Access Road Longitudinal Section and Cross Section

24-08-12

17085_39 Sheet 14 Rev A

Car Park Access Road Longitudinal Section and Cross Section

24-08-12

17085_39 Sheet 11 Rev A

12m Wide Ring Road Longitudinal Section

24-08-12

17085_39 Sheet 12

12m Wide Ring Road Cross Section

24-08-12

17085_39 Sheet 15 Rev A

Site Cross Sections

24-08-12

KJM-BL-135-007-000 Sht 3 of 4

Kitchen Final Layout

28 Aug 12

KJM-BL-135-007-000 Sht 4 of 4

Kitchen Final Elevations

28 Aug 12

EWT-W-099-000-000 Sht 1 of 1

General Arrangement

Dec 2011

KJM-BL-021

Mega Laundry Unit 3.1m x 12.6m Sht 1 of 1

13 Oct 2011

KJM-BL-120-002-000 SHT 2 of 2

Gym/Internet Room

28 Aug 12

Sht 1 of 1

4 Bed Room Personel Ensuite

23 Aug 2012

KJM-S-KJM-480P Sht 7 of 8

Water Layout

28 Aug 2012

KJM-S-KJM-480P Sht 7 of 8

Sewer Layout

28 Aug 2012

KJM-M-046-000-000 Sht 1 of 3

70KL Water Tank

28 Apr 11

KJM-S-KJM-480P Sht 4 of 6

Stage 3 Site Map Layout General

28 Aug 2012

17085-79 SBSMP

Site Based Stormwater Management Plan

12/04/2013

8011

Traffic Impact Assessment Report

18/03/2013

 

4.         During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.         All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.         The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

7.         All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards. 

 

Latest versions

 

8.         Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

9.         Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

10.        Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

11.        There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development have been completed.

 

12.        The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Erosion Control

 

13.        All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

14.        If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.  Erosion and sediment controls shall be maintained at all times during the course of the project.  Should the proposed controls prove to be ineffective, the developer must install additional measures and provide written notice to Council advising of the additional control measures implemented.

 

15.        Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

16.        Stockpiles of topsoil, sand, aggregate, spoil or other material capable of being moved by the action of running water shall be stored clear of drainage paths and be prevented from entering the road and/or drainage system.

 

17.        Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council.  Such works shall be undertaken immediately where there is a potential hazard to pedestrians and/or passing traffic.

 

Services Provisions

 

18.        The development must be provided with on-site effluent disposal systems designed in accordance with Schedule 5: “Standards for Sewerage Supply”.

 

19.        The site must be provided with on-site water supply with sufficient capacity to meet operational needs, including a minimum 20 000L capacity exclusively for fire fighting purposes.

 

20.        All services installation, including water, sewerage, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

21.        Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Access, Roads, Landscaping and Lighting

 

22.        Internal roads must be constructed in accordance with approved plans  17085_39 Sheet 13 Rev A, ‘Internal Access Road Longitudinal Section and Cross Section’ 24-08-12; and 17085_39 Sheet 14 Rev A, Car Park Access Road Longitudinal Section and Cross Section’, 24-08-12.

 

23.        Vehicle manoeuvring areas must be provided on-site so that all vehicles can enter and leave the site in a forward direction.

 

24.        All vehicle movements within the site are to be clear of proposed parking areas, buildings and landscape treatments. Vehicle parking bays must not encroach into swept paths for vehicle movements onsite.

 

25.        Provide an additional 28 car parking spaces on the site. 

 

26.        All carparking spaces and driveway areas are to be paved with minimal dust producing materials or sealed. 

 

27.        All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) any relevant Australian Standard that applies to that type of work and (vi) the CMDG and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Rubbish Collection

 

28.        At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Advertising Signs

 

29.        Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

30.        Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

No Cost to Council

 

31.        Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

32.        The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

33.        All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to any use commencing on site.

 

Avoiding Nuisance

 

34.        During the establishment of the approved development, no nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

35.        Any air conditioning, generator, refrigeration, pump, exhaust, fans, or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the background noise level.

 

36.        Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

37.        All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

38.        The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds and long grasses.  The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.

 

Use

 

39.        All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

40.        No nuisance is to be caused to adjoining properties and occupiers by the way of noise, odour, smoke, dust, vibration, rubbish, contaminants, stormwater discharge or siltation at any time.

 

41.        The Temporary Workforce Accommodation is limited to an operating time of 10 years from the commencement of the use if further Stages are not constructed within 12 months of commencement of Stage 3.  Alternatively, the approved use is limited to an operating time of 10 years from the commencement of the use after Stage 5 has been constructed.  The site must be returned to its original state with all buildings removed from the site within 3 months.   

 

Protection of Santos Petroleum Pipeline

 

42.        The Activity must not hinder Santos GLNG’s ability to operate and maintain the Pipeline in compliance with Australian Standard AS2885. All future activities and design which impact upon the Pipeline, associated facilities and/or registered easement are subject to assessment under a separate application.

 

43.        Santos GLNG anticipates increased traffic as a result of the activity through both long-term requirements and near-term access requirements for construction.

 

44.        The depth and alignment of the Pipeline will need to be confirmed under the supervision of a Santos GLNG representative to ensure the Pipeline is adequately protected under the existing track to accommodate the increased vehicle movement generated by the development. A pipeline survey is to be included within final designs unless otherwise advised in writing by Santos GLNG. Additional cover or protective measures may need to be added, subject to assessment by Santos GLNG.

 

45.        Vehicular crossings (roads/driveways) are to be generally aligned ‘perpendicular’ to the alignment of the pipeline and easement. Where vehicular access is intended parallel to a pipeline it shall be maintained wholly outside of the easement and no closer than 1.5x the depth of the pipeline.

 

46.        As indicated on the attached marked-up copy of drawing 17085_39 (revA), the existing site access tracks fall outside of these requirements and Santos GLNG advises that improvements to the site access should include realignment of the track, and the final design of the crossing subject to adequate protection of the Pipeline.

 

47.        The illustrated fence-line should be realigned perpendicular to the Pipeline easement with posts spanned equidistance either side of the Pipeline alignment.

 

48.        All site works (including excavation) on or within 15 metres of the Pipeline requires the notification of Santos GLNG and may require supervision by a Santos GLNG representative.

 

49.        No pit, well, foundation, pavement or other structure of any kind will be permitted over or in the vicinity of the Pipeline, or within or encroaching upon the easement.

 

50.        Details of buried services crossing or adjacent to the Pipeline or easement are to be submitted for written approval by Santos GLNG.

 

51.        Pipeline markers (signage), above-ground markers (AGMs) and cathodic-protection (CP) test points shall not be removed without the prior written authority of Santos GLNG.

 

52.        Excavation work around the Pipeline is to be carried out under the explicit direction of a supervising Santos GLNG representative.

 

53.        The Principal for the Activity shall be responsible for ensuring that excavations are prepared and executed in accordance with statutory requirements.

 

54.        Any personnel working within the vicinity of the Pipeline are required to attend an induction conducted by Santos prior to commencement of site works.

 

55.        No earthmoving equipment or construction traffic is permitted to travel along, cross or stand over the Pipeline.

 

56.        Where mobile equipment traffic is required to operate in the vicinity of the Pipeline, an ‘exclusion buffer’ either side of the pipeline will be barricaded off by the developer for the duration of construction.  The location and type of barrier will be determined with and agreed to by a Santos GLNG representative.

 

57.        Vibration-rolling is not permitted over or within the vicinity of the Pipeline.  The option to undertake static-rolling and/or the minimum offset for vibration-rolling shall be subject to Santos Engineering assessment.

 

58.        The standard of compaction in the vicinity of the Pipeline is the responsibility of the developer and is to be confirmed with Santos prior to commencement of works.

 

59.        The storage of building materials or equipment over or in the vicinity of the Pipeline is not permitted.

 

60.        The developer shall be responsible for obtaining all consents and approvals from Santos GLNG and relevant government departments for the extinguishment and/or amendments to easements and/or registrations as required, and pay any legal costs incurred by Santos for preparation of the associated legal documents.

 

Conditions of approval for Stage 4 – 100 accommodation units

 

Complete and Maintain

 

1.         Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.         Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.         Maintain the approved development being Material Change of Use (Temporary Workforce Accommodation – Stage 4 – 100 accommodation units) in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

17085_39 Sheet 01 Rev A

Overall Layout Plan

23-08-12

17085_39 Sheet 01 Rev A (marked up version- Santos)

Overall Layout Plan

23-08-12

17085_39 Sheet 02 Rev A

Layout Plan Access Roads and Car Parking Site Features and Surface Materials

24-08-12

17085_39 Sheet 03 Rev A

Layout Plan – Setting Out Bulk Earthworks – External Drainage

24-08-12

17085_39 Sheet 04 Rev A

General Layout Plan Internal Site Drainage

24-08-12

17085_39 Sheet 05 Rev A

Layout Plan Sedimentation pond Detail

24-08-12

17085_39 Sheet 06 Rev A

Layout Plan Building Area 1

24-08-12

17085_39 Sheet 13 Rev A

Internal Access Road Longitudinal Section and Cross Section

24-08-12

17085_39 Sheet 14 Rev A

Car Park Access Road Longitudinal Section and Cross Section

24-08-12

17085_39 Sheet 11 Rev A

12m Wide Ring Road Longitudinal Section

24-08-12

17085_39 Sheet 12

12m Wide Ring Road Cross Section

24-08-12

17085_39 Sheet 15 Rev A

Site Cross Sections

24-08-12

EWT-W-099-000-000 Sht 1 of 1

General Arrangement

Dec 2011

KJM-BL-021

Mega Laundry Unit 3.1m x 12.6m Sht 1 of 1

13 Oct 2011

Sht 1 of 1

4 Bed Room Personel Ensuite

23 Aug 2012

KJM-S-KJM-480P Sht 7 of 8

Water Layout

28 Aug 2012

KJM-S-KJM-480P Sht 7 of 8

Sewer Layout

28 Aug 2012

KJM-M-046-000-000 Sht 1 of 3

70KL Water Tank

28 Apr 11

KJM-S-KJM-480P Sht 4 of 6

Stage 4 Site Map Layout General

28 Aug 2012

17085-79 SBSMP

Site Based Stormwater Management Plan

12/04/2013

8011

Traffic Impact Assessment Report

18/03/2013

 

4.         During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.         All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.         The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

7.         All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards. 

 

Latest versions

 

8.         Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

9.         Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

10.        Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

11.        There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development have been completed.

 

12.        The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Erosion Control

 

13.        All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

14.        If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.  Erosion and sediment controls shall be maintained at all times during the course of the project.  Should the proposed controls prove to be ineffective, the developer must install additional measures and provide written notice to Council advising of the additional control measures implemented.

 

15.        Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

16.        Stockpiles of topsoil, sand, aggregate, spoil or other material capable of being moved by the action of running water shall be stored clear of drainage paths and be prevented from entering the road and/or drainage system.

 

17.        Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council.  Such works shall be undertaken immediately where there is a potential hazard to pedestrians and/or passing traffic.

 

Services Provisions

 

18.        The development must be provided with on-site effluent disposal systems designed in accordance with Schedule 5: “Standards for Sewerage Supply”.

 

19.        The site must be provided with on-site water supply with sufficient capacity to meet operational needs, including a minimum 20 000L capacity exclusively for fire fighting purposes.

 

20.        All services installation, including water, sewerage, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

21.        Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Access, Roads, Landscaping and Lighting

 

22.        Internal roads must be constructed in accordance with approved plans  17085_39 Sheet 13 Rev A, ‘Internal Access Road Longitudinal Section and Cross Section’ 24-08-12; and 17085_39 Sheet 14 Rev A, Car Park Access Road Longitudinal Section and Cross Section’, 24-08-12.

 

23.        Vehicle manoeuvring areas must be provided on-site so that all vehicles can enter and leave the site in a forward direction.

 

24.        All vehicle movements within the site are to be clear of proposed parking areas, buildings and landscape treatments. Vehicle parking bays must not encroach into swept paths for vehicle movements onsite.

 

25.        Provide an additional 29 car parking spaces on the site. 

 

26.        All carparking spaces and driveway areas are to be paved with minimal dust producing materials or sealed. 

 

27.        All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) any relevant Australian Standard that applies to that type of work and (vi) the CMDG and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Rubbish Collection

 

28.        At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Advertising Signs

 

29.        Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

30.        Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

No Cost to Council

 

31.        Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

32.        The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

33.        All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to any use commencing on site.

 

Avoiding Nuisance

 

34.        During the establishment of the approved development, no nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

35.        Any air conditioning, generator, refrigeration, pump, exhaust, fans, or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the background noise level.

 

36.        Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

37.        All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

38.        The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds and long grasses.  The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.

 

Use

 

39.        All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

40.        No nuisance is to be caused to adjoining properties and occupiers by the way of noise, odour, smoke, dust, vibration, rubbish, contaminants, stormwater discharge or siltation at any time.

 

41.        The Temporary Workforce Accommodation is limited to an operating time of 10 years from the commencement of the use if further Stages are not constructed within 12 months of commencement of Stage 4.  Alternatively, the approved use is limited to an operating time of 10 years from the commencement of the use after Stage 5 has been constructed.  The site must be returned to its original state with all buildings removed from the site within 3 months. 

 

Protection of Santos Petroleum Pipeline

 

42.        The Activity must not hinder Santos GLNG’s ability to operate and maintain the Pipeline in compliance with Australian Standard AS2885. All future activities and design which impact upon the Pipeline, associated facilities and/or registered easement are subject to assessment under a separate application.

 

43.        Santos GLNG anticipates increased traffic as a result of the activity through both long-term requirements and near-term access requirements for construction.

 

44.        The depth and alignment of the Pipeline will need to be confirmed under the supervision of a Santos GLNG representative to ensure the Pipeline is adequately protected under the existing track to accommodate the increased vehicle movement generated by the development. A pipeline survey is to be included within final designs unless otherwise advised in writing by Santos GLNG. Additional cover or protective measures may need to be added, subject to assessment by Santos GLNG.

 

45.        Vehicular crossings (roads/driveways) are to be generally aligned ‘perpendicular’ to the alignment of the pipeline and easement. Where vehicular access is intended parallel to a pipeline it shall be maintained wholly outside of the easement and no closer than 1.5x the depth of the pipeline.

 

46.        As indicated on the attached marked-up copy of drawing 17085_39 (revA), the existing site access tracks fall outside of these requirements and Santos GLNG advises that improvements to the site access should include realignment of the track, and the final design of the crossing subject to adequate protection of the Pipeline.

 

47.        The illustrated fence-line should be realigned perpendicular to the Pipeline easement with posts spanned equidistance either side of the Pipeline alignment.

 

48.        All site works (including excavation) on or within 15 metres of the Pipeline requires the notification of Santos GLNG and may require supervision by a Santos GLNG representative.

 

49.        No pit, well, foundation, pavement or other structure of any kind will be permitted over or in the vicinity of the Pipeline, or within or encroaching upon the easement.

 

50.        Details of buried services crossing or adjacent to the Pipeline or easement are to be submitted for written approval by Santos GLNG.

 

51.        Pipeline markers (signage), above-ground markers (AGMs) and cathodic-protection (CP) test points shall not be removed without the prior written authority of Santos GLNG.

 

52.        Excavation work around the Pipeline is to be carried out under the explicit direction of a supervising Santos GLNG representative.

 

53.        The Principal for the Activity shall be responsible for ensuring that excavations are prepared and executed in accordance with statutory requirements.

 

54.        Any personnel working within the vicinity of the Pipeline are required to attend an induction conducted by Santos prior to commencement of site works.

 

55.        No earthmoving equipment or construction traffic is permitted to travel along, cross or stand over the Pipeline.

 

56.        Where mobile equipment traffic is required to operate in the vicinity of the Pipeline, an ‘exclusion buffer’ either side of the pipeline will be barricaded off by the developer for the duration of construction.  The location and type of barrier will be determined with and agreed to by a Santos GLNG representative.

 

57.        50.        Vibration-rolling is not permitted over or within the vicinity of the Pipeline.  The option to undertake static-rolling and/or the minimum offset for vibration-rolling shall be subject to Santos Engineering assessment.

 

58.        The standard of compaction in the vicinity of the Pipeline is the responsibility of the developer and is to be confirmed with Santos prior to commencement of works.

 

59.        The storage of building materials or equipment over or in the vicinity of the Pipeline is not permitted.

 

60.        The developer shall be responsible for obtaining all consents and approvals from Santos GLNG and relevant government departments for the extinguishment and/or amendments to easements and/or registrations as required, and pay any legal costs incurred by Santos for preparation of the associated legal documents.

 

Conditions of approval for Stage 5 – 100 accommodation units

 

Complete and Maintain

 

1.         Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.         Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.         Maintain the approved development being Material Change of Use (Temporary Workforce Accommodation – Stage 5 – 100 accommodation units) in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

17085_39 Sheet 01 Rev A

Overall Layout Plan

23-08-12

17085_39 Sheet 01 Rev A (marked up version- Santos)

Overall Layout Plan

23-08-12

17085_39 Sheet 02 Rev A

Layout Plan Access Roads and Car Parking  Site Features and Surface Materials

24-08-12

17085_39 Sheet 03 Rev A

Layout Plan – Setting Out Bulk Earthworks – External Drainage

24-08-12

17085_39 Sheet 04 Rev A

General Layout Plan Internal Site Drainage

24-08-12

17085_39 Sheet 05 Rev A

Layout Plan Sedimentation pond Detail

24-08-12

17085_39 Sheet 06 Rev A

Layout Plan Building Area 1

24-08-12

17085_39 Sheet 13 Rev A

Internal Access Road Longitudinal Section and Cross Section

24-08-12

17085_39 Sheet 14 Rev A

Car Park Access Road Longitudinal Section and Cross Section

24-08-12

17085_39 Sheet 11 Rev A

12m Wide Ring Road Longitudinal Section

24-08-12

17085_39 Sheet 12

12m Wide Ring Road Cross Section

24-08-12

17085_39 Sheet 15 Rev A

Site Cross Sections

24-08-12

EWT-W-099-000-000 Sht 1 of 1

General Arrangement

Dec 2011

KJM-BL-021

Mega Laundry Unit 3.1m x 12.6m Sht 1 of 1

13 Oct 2011

Sht 1 of 1

4 Bed Room Personel Ensuite

23 Aug 2012

KJM-S-KJM-480P Sht 7 of 8

Water Layout

28 Aug 2012

KJM-S-KJM-480P Sht 7 of 8

Sewer Layout

28 Aug 2012

KJM-M-046-000-000 Sht 1 of 3

70KL Water Tank

28 Apr 11

KJM-S-KJM-480P Sht 5 of 6

Stage 5 Site Map Layout General

28 Aug 2012

KJM-S-KJM-480P Sht 6 of 6

Stage 5 Site Map Layout General – Utilities & Unloading Area

28 Aug 2012

17085-79 SBSMP

Site Based Stormwater Management Plan

12/04/2013

8011

Traffic Impact Assessment Report

18/03/2013

 

4.         During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.         All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.         The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

7.         All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards. 

 

Latest versions

 

8.         Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

9.         Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

10.        There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development have been completed.

 

11.        The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Erosion Control

 

12.        All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

13.        If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.  Erosion and sediment controls shall be maintained at all times during the course of the project.  Should the proposed controls prove to be ineffective, the developer must install additional measures and provide written notice to Council advising of the additional control measures implemented.

 

14.        Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

15.        Stockpiles of topsoil, sand, aggregate, spoil or other material capable of being moved by the action of running water shall be stored clear of drainage paths and be prevented from entering the road and/or drainage system.

 

16.        Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council.  Such works shall be undertaken immediately where there is a potential hazard to pedestrians and/or passing traffic.

 

Services Provisions

 

17.        The development must be provided with on-site effluent disposal systems designed in accordance with Schedule 5: “Standards for Sewerage Supply”.

 

18.        The site must be provided with on-site water supply with sufficient capacity to meet operational needs, including a minimum 20 000L capacity exclusively for fire fighting purposes.

 

19.        All services installation, including water, sewerage, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

20.        Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Access, Roads, Landscaping and Lighting

 

21.        Internal roads must be constructed in accordance with approved plans  17085_39 Sheet 13 Rev A, ‘Internal Access Road Longitudinal Section and Cross Section’ 24-08-12. and 17085_39 Sheet 14 Rev A, Car Park Access Road Longitudinal Section and Cross Section’, 24-08-12.

 

22.        Vehicle manoeuvring areas must be provided on-site so that all vehicles can enter and leave the site in a forward direction.

 

23.        All vehicle movements within the site are to be clear of proposed parking areas, buildings and landscape treatments. Vehicle parking bays must not encroach into swept paths for vehicle movements onsite.

 

24.        Provide an additional 29 car parking spaces on the site, bringing the total number of car parking spaces to 187 spaces.

 

25.        All carparking spaces and driveway areas are to be paved with minimal dust producing materials or sealed. 

 

26.        All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) any relevant Australian Standard that applies to that type of work and (vi) the CMDG and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Rubbish Collection

 

27.        At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Advertising Signs

 

28.        Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

29.        Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

No Cost to Council

 

30.        Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

31.        The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

32.        All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to any use commencing on site.

 

Avoiding Nuisance

 

33.        During the establishment of the approved development, no nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

34.        Any air conditioning, generator, refrigeration, pump, exhaust, fans, or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the background noise level.

 

35.        Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

36.        All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

37.        The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds and long grasses.  The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.

 

Use

 

38.        All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

39.        No nuisance is to be caused to adjoining properties and occupiers by the way of noise, odour, smoke, dust, vibration, rubbish, contaminants, stormwater discharge or siltation at any time.

 

40.        The Temporary Workforce Accommodation is limited to an operating time of 10 years from the commencement of the use if further Stages are not constructed within 12 months of commencement of Stage 4.  Alternatively, the approved use is limited to an operating time of 10 years from the commencement of the use after Stage 5 has been constructed.  The site must be returned to its original state with all buildings removed from the site within 3 months. 

 

Protection of Santos Petroleum Pipeline

 

41.        The Activity must not hinder Santos GLNG’s ability to operate and maintain the Pipeline in compliance with Australian Standard AS2885. All future activities and design which impact upon the Pipeline, associated facilities and/or registered easement are subject to assessment under a separate application.

 

42.        Santos GLNG anticipates increased traffic as a result of the activity through both long-term requirements and near-term access requirements for construction.

 

43.        The depth and alignment of the Pipeline will need to be confirmed under the supervision of a Santos GLNG representative to ensure the Pipeline is adequately protected under the existing track to accommodate the increased vehicle movement generated by the development. A pipeline survey is to be included within final designs unless otherwise advised in writing by Santos GLNG. Additional cover or protective measures may need to be added, subject to assessment by Santos GLNG.

 

44.        Vehicular crossings (roads/driveways) are to be generally aligned ‘perpendicular’ to the alignment of the pipeline and easement. Where vehicular access is intended parallel to a pipeline it shall be maintained wholly outside of the easement and no closer than 1.5x the depth of the pipeline.

 

45.        As indicated on the attached marked-up copy of drawing 17085_39 (revA), the existing site access tracks fall outside of these requirements and Santos GLNG advises that improvements to the site access should include realignment of the track, and the final design of the crossing subject to adequate protection of the Pipeline.

 

46.        The illustrated fence-line should be realigned perpendicular to the Pipeline easement with posts spanned equidistance either side of the Pipeline alignment.

 

47.        All site works (including excavation) on or within 15 metres of the Pipeline requires the notification of Santos GLNG and may require supervision by a Santos GLNG representative.

 

48.        No pit, well, foundation, pavement or other structure of any kind will be permitted over or in the vicinity of the Pipeline, or within or encroaching upon the easement.

 

49.        Details of buried services crossing or adjacent to the Pipeline or easement are to be submitted for written approval by Santos GLNG.

 

50.        Pipeline markers (signage), above-ground markers (AGMs) and cathodic-protection (CP) test points shall not be removed without the prior written authority of Santos GLNG.

 

51.        Excavation work around the Pipeline is to be carried out under the explicit direction of a supervising Santos GLNG representative.

 

52.        The Principal for the Activity shall be responsible for ensuring that excavations are prepared and executed in accordance with statutory requirements.

 

53.        Any personnel working within the vicinity of the Pipeline are required to attend an induction conducted by Santos prior to commencement of site works.

 

54.        No earthmoving equipment or construction traffic is permitted to travel along, cross or stand over the Pipeline.

 

55.        Where mobile equipment traffic is required to operate in the vicinity of the Pipeline, an ‘exclusion buffer’ either side of the pipeline will be barricaded off by the developer for the duration of construction.  The location and type of barrier will be determined with and agreed to by a Santos GLNG representative.

 

56.        Vibration-rolling is not permitted over or within the vicinity of the Pipeline.  The option to undertake static-rolling and/or the minimum offset for vibration-rolling shall be subject to Santos Engineering assessment.

 

57.        The standard of compaction in the vicinity of the Pipeline is the responsibility of the developer and is to be confirmed with Santos prior to commencement of works.

 

58.        The storage of building materials or equipment over or in the vicinity of the Pipeline is not permitted.

 

59.        The developer shall be responsible for obtaining all consents and approvals from Santos GLNG and relevant government departments for the extinguishment and/or amendments to easements and/or registrations as required, and pay any legal costs incurred by Santos for preparation of the associated legal documents.

 

END OF CONDITIONS

 

CARRIED (Cr. Price voted in favour of the motion)                                                             6/0

 

Responsible Officer

Coordinator - Planning

  

 

CONFIDENTIAL ITEMS

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (d)      rating concessions;

          (e)      contracts proposed to be made by it;

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

 

Resolution No. GM/08.2013/20

Moved Cr Flynn                                                            Seconded Cr Denton

 

That Council close the meeting to the public at 10.51am.

 

CARRIED                                                                                                                      6/0

 

 

Cr. Denton left the Chamber at 11.12am.

Cr. Denton entered the Chamber at 11.42am.

 

The Mayor left the Chamber at 11.25am.

The Mayor entered the Chamber at 11.27am.

 

Cr Price left the Chamber at 11.26am.

Cr. Price entered the Chamber at 11.27am.

 

Cr. Price left the Chamber at 11.28am.

Cr. Price entered the Chamber at 11.32am.

 

The Mayor left the Chamber at 11.30am.

The Mayor entered the Chamber at 11.42am.

 

Cr. Denton left the Chamber at 11.47am.

Cr. Denton entered the Chamber at 11.48am.

 

Resolution No. GM/08.2013/21

Moved Cr Price                                                             Seconded Cr Schefe

 

That Council open the meeting to the public at 11.49am.

 

CARRIED                                                                                                                      6/0

 

 

 

Item Number:                                   C.1

File Number: D13/31280

Subject Heading:                          Request for Rates Discount to be Granted

Location:                                          Wycombe

Author and Officer’s Title:                Dana Harrison, Coordinator - Rates

Executive Summary: 

The applicant had requested Council grant the discount after payment was received following the close of discount on Rates Assessment number 15006182.

 

Resolution No. GM/08.2013/22

Moved Cr Price                                                             Seconded Cr Newman  

That Council does not grant the discount on this occasion as it states in the Rates Information pamphlet that cheques must be received by Council on or before the due date. Further that the applicants be advised that Council provides a number of payment methods including payment at any Post Office or by phone, which eliminate the risk of any postal delays.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Rates

 

 

Item Number:                                   C.2

File Number: D13/31420

Subject Heading:                          Request for Discount to be Granted after Late Payment of Rates

Location:                                          Various properties

Author and Officer’s Title:                Dana Harrison, Coordinator - Rates

Executive Summary: 

An email was received from the applicant requesting the discount be granted after payment was received by Council after the close of discount for Rate Assessment numbers – 14006084, 14006092 and 14012249.

 

Resolution No. GM/08.2013/23

Moved Cr Schefe                                                          Seconded Cr Newman  

That Council does not grant the discount on this occasion as it states in the Rates Information pamphlet that cheques must be received by Council on or before the due date.   Further that ratepayer be advised that Council provides a number of payment methods including payment at any Post Office or by phone, which eliminate the risk of any postal delays.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Rates

 

 

 

Item Number:                                   C.3

File Number: D13/32883

Subject Heading:                          Panel of Providers - Engineering Services

Author and Officer’s Title:                Francesco (Frank) Nastasi, Specialist – Senior Engineer

Executive Summary: 

At its general meeting held 24th July 2013 Council resolved to place 11 companies on a Panel of Providers for Engineering Services and that Council officers investigate the inclusion of additional suppliers in the areas of survey, electrical engineering and flood mitigation. 

 

Resolution No. GM/08.2013/24

Moved Cr Schefe                                                          Seconded Cr Denton  

That the following companies be added to the Panel of Providers for Engineering Services at the hourly rates submitted, for electrical, flood investigation and mitigation services:

 

  • BMT WBM Pty Ltd,
  • Electrical Reticulation Design Services Pty Ltd

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Specialist – Senior Engineer

 

 

Item Number:                                   C.4

File Number: D13/33393

Subject Heading:                          Maranoa Early Learning Surat - Review of Service Delivery Models

Location:                                          Surat

Author and Officer’s Title:                Melissa Wathen, Manager - Social Services

Executive Summary: 

On the 14 November 2012 a report was presented to a Council Workshop in relation to an investigation into Childcare Models in Surat.    Since that time on-site discussion had occurred with Brenda Abbey, Childcare by Design to review the Long Day Care Model and the compliance with the National Quality Framework - Quality Standards.  During this process, an option of Family Day Care was raised as a potential alternative model of childcare to meet the needs of the Surat community.   Further investigation of this model of Childcare is recommended.

 

Resolution No. GM/08.2013/25

Moved Cr Flynn                                                            Seconded Cr Newman  

That Council endorse:

 

  • Engaging the Child Care Consultant – Brenda Abbey (Child Care by Design) to provide guidance in the detailed investigation of a Family Day Care Model;

 

  • Child Care by Design, through Management, actively involving Maranoa Early Learning staff in evaluating a family day care model – including long erm viability and availability of the service;

 

  • Consultation with other Family Day Care Service Providers (Murilla and Roma);

 

  • Gathering further information on options in relation to a stand-alone Kindergarten model including: 

 

-       Building of fixtures and modifications

-       Flexibility to change the purpose of the capital funding;

 

  • The information being collated as a basis for Councillors’ community engagement

on model options.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Manager - Social Services

 

 

Item Number:                                   C.5

File Number: D13/34962

Subject Heading:                          Tender Evaluation 13 / 41 Mitchell Stormwater

Author and Officer’s Title:                Francesco (Frank) Nastasi, Specialist – Senior Engineer

Executive Summary: 

This contract is for the restoration of flood damaged stormwater infrastructure in Cambridge St, Mitchell.

 

Tender invitations were forwarded to all six contractors on the MRC elected panel. At the time of preparing this report, the Queensland Reconstruction Authority (QRA) had only given Phase 1 approval for the scope of work. The Phase 2 approval, which incorporates the proposed stormwater lining works had not been received by Council at the time of the Meeting.

 

Resolution No. GM/08.2013/26

Moved Cr Schefe                                                          Seconded Cr Price  

That Council award contract 13/41 Mitchell Stormwater to FKG for the sum of $ 1,179,113.18 (Excluding GST), subject to the final phase 2 approval from QRA.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Specialist – Senior Engineer

 

 

LATE CONFIDENTIAL ITEM

                                        

Item Number:                                   LC.1

File Number: D13/35504

Subject Heading:                          Roma Flood Mitigation Project-

                                                         Tender No.13-   24

 

Location:                                          Roma Town

Author and Officer’s Title:                Ross Drabble, Project Manager - Flood Mitigation Projects

Executive Summary: 

The assessment panel reviewed received tenders for the  Flood Levee Design and Construction.

 

Previously, Council had considered all received Expressions of Interest received for this project, shortlisted accordingly and subsequently invited  the successful EOI’s to proceed to tender.

 

Council had also indentified that  those properties adversely affected by the proposed flood levee would be considered for purchase.  The  valuations are now to hand for these properties.

 

Resolution No. GM/08.2013/27

Moved Cr Price                                                             Seconded Cr Flynn  

 

That Council resolves to delegate authority to the Mayor and CEO to negotiate a package to purchase the three (3) adversely affected properties, in accordance with valuations undertaken by Taylor Byrne. 

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Project Manager - Flood Mitigation Projects

 

Resolution No. GM/08.2013/28

Moved Cr Flynn                                                            Seconded Cr Newman

 

That Council award Tender No. 13 – 24, for the design and construction of the Stage 1 levee to Ostwald Bros Pty Ltd, subject to satisfactory terms and conditions of contract. The Stage 1 levee is described as the Alternative Alignment with an 800mm freeboard.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Project Manager - Flood Mitigation Projects

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 11.57am.           

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 28 August 2013, at Roma Administration Centre.

 

 

 

 

...............……….................                                                      ..................................

Mayor.                                                                          Date.

 

 

    


Maranoa Regional Council

    

General Meeting -  28 August 2013

Officer Report

Meeting: General  28 August 2013

Date: 19 August 2013

Item Number: 10.1

File Number: D13/36423

 

Subject Heading:                     Consideration of Elected Member Attendance at Conferences

Classification:                                  Open Access  

Name of Applicant:                         N/a

Location:                                           Adelaide & Cairns

Author & Officer’s Title:                 Kelly Rogers, Coordinator -  Elected Members & Community Engagement

 

Executive Summary: 

Formalisation of Elected Member attendance at conferences and meetings as part of advocacy activities and/or enhancing strategy and policy development for Maranoa Regional Council.

 

 

Officer’s Recommendation:

That Council approve the attendance of:-

 

1.   Cr. Wendy Newman at the 15th National Conference on Volunteering on 4 – 6 September 2013  in Adelaide;

 

2.   The Mayor & Cr. Schefe as delegates, and another Councillor as an observer at the LGAQ 117th Annual Conference on 21 – 24 October 2013 in Cairns.

 

Body of Report:

 

15th National Conference on Volunteering

Cr. Newman has indicated an interest in attending the upcoming 15th National Conference on volunteering, to gain insight into encouraging volunteerism in the Maranoa.  Attracting and retaining volunteers in the community has become increasingly challenging, with many of the traditional volunteer base retiring, and the younger generation often time poor in today’s society.

 

The theme of the conference program is to ‘Lead, Partner, Build & Sustain’ volunteerism. 

 

Its aim is to assist in the provision of leadership, collaboration, innovation, programs and advocacy.  Key issues will be examined, with a view to improving knowledge and skills to develop capabilities and improve programs and practices.

 

The conference will be held in Adelaide on 4 – 6 September 2013.

 

 

LGAQ 117th Annual Conference

Council has traditionally attended this annual conference, being a key event on the Local Government Association of Queensland’s (LGAQ) events calendar, and an opportunity to meet with fellow Councillors from across the state to discuss a range of topics and challenges.

 

This year’s conference is themed around “Value for Money’ – a reflection of a financial climate, which is increasingly seeing Queensland councils delivering ‘more with less’.  The program is designed to highlight opportunities for Council to continue to make a difference while continuing to achieve value for money – value for the organisation, for its constituents and the community.

 

A range of interactive and professional development workshops are available for attendees.

 

The conference will be held in Cairns on 21 – 24 October 2013.

Consultation (internal/external):

Councillors MRC

Risk Assessment (Legal, Financial, Political etc.):

The act requires that Councillors’ attendance at conferences and deputations be permitted by the local government.  Unauthorised Councillor Attendance at conferences could compromise insurance entitlements should circumstances arise that lead to the submission of an insurance claim.

Policy Implications:

Councillor Expense & Provision of Facilities Policy

Financial Resource Implications:

15th National Conference on Volunteering

Estimated Costs (per attendee)

Registration:  $845              

Meals & Accommodation:   Estimated at $1,500

Flights: $835

Total Estimated Cost:       $3,605

 

LGAQ 117th Annual Conference

Estimated Costs (per attendee)

Registration: Delegates do not pay a registration fee; observers attract a fee of $1,320 + nominated function attendance.

Meals & Accommodation:  $800

Flights $800

 

Total Estimated Cost: $6,120 (for all attendees)

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(b) To structure Council’s governance functions in a manner so as to allow effective and efficient utilisation of elected members time and resources to the benefit of the constituents which Council serves.

Supporting Documentation:

Nil.

Report authorised by:

Julie Reitano, Chief Executive Officer


Maranoa Regional Council

    

General Meeting -  28 August 2013

Officer Report

Meeting: General  28 August 2013

Date: 19 August 2013

Item Number: 10.2

File Number: D13/36438

 

Subject Heading:                     Council Initiated Advisory Committee Meeting Minutes

Classification:                                  Open Access  

Name of Applicant:                         N/a

Location:                                           N/a

Author & Officer’s Title:                 Kelly Rogers, Coordinator -  Elected Members & Community Engagement

 

Executive Summary: 

As part of Council’s Draft Community Engagement Strategy, Council has initiated a number of Advisory Committees to seek community and stakeholder input on key projects and businesses of Council.  Feedback, or the outcomes of these forums, assists Council to identify priorities, inform decisions and develop future strategies and policies.

 

At the General Meeting on 24 July 2013, Council endorsed the presentation of all Council Initiated Advisory Committee Minutes on a monthly basis.

 

This report provides a copy of confirmed meeting minutes of each of the advisory committees that held meetings during the months of June/July 2013.

 

 

Officer’s Recommendation: 

That Council receive and note the confirmed minutes of the following Council initiated committee meetings:-

 

·    Roma CBD Advisory Committee (02/07/13)

·    Airport Advisory Committee (03/07/13)

·    Roma Saleyards Advisory Committee (27/06/13)

 

 

Body of Report:

The Draft Community Engagement Framework adopted by Council at the General Meeting of 14 November 2012, formalised a framework, and recognised the value of existing and future Council initiated advisory committees in engaging with a broad range of community members and key stakeholders. 

 

To ensure Council is aware of the items of discussion and subsequent actions and recommendations put forward by each Council initiated Advisory Committee, the most recent confirmed minutes of each of the committees that have convened during the months of June/July are attached.

 

·    Roma CBD Advisory Committee (02/07/13)

·    Airport Advisory Committee (03/07/13)

·    Roma Saleyards Advisory Committee (27/06/13)

 

Specific recommendations requiring Council’s consideration will continue to be put forward by the Chair, or attending Councillor representative on an ‘as needs’ basis.

 

Consultation (internal/external):

MRC Councillors & Committee Chairs

Risk Assessment (Legal, Financial, Political etc.):

The formation of Council initiated committees is a positive forum in which to engage the community and key stakeholders on Council projects and business areas.

Policy Implications:

MRC Community Engagement Framework

Financial Resource Implications:

Operational resourcing costs

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(a) To undertake all governance functions and activities in a professional manner promoting corporate ethics and integrity and informed decision making practices so as foster an operating environment advocating fairness, equity and consistency.

Supporting Documentation:

1View

Confirmed Roma CBD Advisory Committee Meeting Minutes - 02.07.13

d13/36437

2View

Confirmed Airport Advisory Committee Minutes - 03.07.13

d13/28881

3View

Confirmed Roma Saleyards Advisory Committee Meeting Minutes - 27.06.13

d13/28548

 

Report authorised by:

Julie Reitano, Chief Executive Officer


Attachment 1

Confirmed Roma CBD Advisory Committee Meeting Minutes - 02.07.13

 

 

Meeting:                     Roma CBD Advisory Committee Meeting

Date:                           2 July 2013

Chair:                          Cr. Cameron O’Neil               

Attendees:                 Kevin Chambers, Robert Nugent, Sarah Holt, Jacki Erickson, Ian Galloway, Gabrielle Barron, Tyson Golder, Linette Chandler, Jim Scott, Gary Schefe, Cr. Cameron O’Neil, Cr. Peter Flynn, Tony Klein, Kym Downey, Katrina Marsh, Kelly Rogers.

 

Apologies                   Katrina Marsh, Justin Garvie

Resolution Number RC.03.13

 

Moved Gabrielle Barron                                  Seconded Linette Chandler

 

That apology be received for Katrina Marsh & Justin Garvie for the meeting.

 

CARRIED

 

Minutes:                     Kelly Rogers

 

Meeting Opened:     6.01PM

Meeting Closed:       7.25PM           

 

Next Meeting Details

Date:                           30 July 2013

Time:                          6.00pm

Location:                    Council’s Administration Centre – Roma (Council Chamber)

Meeting Actions

 

Item

Description

Comments

Action by

When

2.0

Confirmation of Minutes

It was requested Council provide feedback to TMR feedback concerning the safety of bottle trees being sold outside of a residence (in a trailer) on the Warrego Highway, Roma.

 

Katrina Marsh to provide additional information concerning Council’s responsibilities with respect managing identified fire hazards in the Roma CBD.

Kelly Rogers

 

 

 

Katrina Marsh

30 July 2013

4.0

Roma CBD Development wish list

Kelly Rogers to circulate a template for capture of ideas for collation of a ‘Wish List’ from the committee.

Committee Members complete the circulated template and return to Kelly Rogers for compilation.

Chair to confirm formalised process for submission of committee requests/recommendations for presentation to full Council for further consideration.

Kelly Rogers

 

All

 

Cameron O’Neil

25 July 2013

 

25 July 2013

 

30 July 2013

5.0

Regulated Car Parking Update

Barry Winter of Queensland police Service be invited to attend the next committee meeting.

Cameron O’Neil

25 July 2013

Include as an Agenda item for next meeting – Regulated Car Parking

Kelly Rogers

25 July 2013

The Chair formally put forward for Council’s consideration the committee’s recommendation that “Council introduce regulated on street  parking for the whole of the area identified as the “CBD,” with a maximum allowable parking period of three (3) hours.

Cameron O’Neil

24 July 2013

6.0

General Business

The Chair formally put forward for Council’s consideration the committee’s recommendation that “That Council considers immediately introducing a 40km/hr speed limit in the Roma CBD.

Cameron O’Neil

24 July 2013

 

 

That Council Staff further investigate the trucks avoiding turning at the KFC corner and using non-designated roads within the CBD as an alternate route.

Kelly Rogers

10 July 2013

 


 

Discussion Notes:

 

Item 2              Confirmation of Minutes

 

Resolution Number RC.04.13

 

Moved Jim Scott                                 Seconded Peter Flynn

 

That the Roma CBD Advisory Committee Meeting Minutes of 4 June 2013 be confirmed.

 

CARRIED

 

Item 3              Draft Terms of Reference

 

 Resolution Number RC.05.13

 

Moved Jim Scott                                 Seconded Ian Galloway

 

That the Roma CBD Advisory Committee Draft Terms of Reference be adopted as presented.

 

CARRIED

 

Item 4              Roma CBD Development wish list

 

The group requested an update on presentation of their formal request to Council - that the demolishing of the existing public toilets be placed on hold, and for the existing block to remain operational in addition to the new amenity block.

 

Chair, Cr. O’Neil, advised the group that the process of formalising of Advisory Committee Recommendations was under development.  As soon as this was finalised this recommendation would proceed formally and an update provided to the group.

 

 

 

 

 

 

Group Members offered ideas for inclusion on the ‘wish list’ as follows:-

 

·      Where possible utilise Bottle Trees to enhance Roma’s connection with the native tree

·      Consider additional parking for caravans, perhaps near the railway station

·      To assist with traffic congestion on Bowen Street, traffic to turn left in and out of this road only (Suggestion to be put forward to TMR)

·      Investigate practicality and legislation requirements around placing round about’s on McDowall Street (not all in favour of round abouts)

·      Utilise sandstone to finish of street corners (visually pleasing)

·      Encourage parking outside of the immediate CBD

·      Go ahead with mid street crossings

·      Improve safety and lower speed limit

·      Include community gathering points, both scattered and a larger combined area

·      Larger space could incorporate a precinct for kids, arts, water space, markets, play space, alfresco dining.

·      Retain number of car parks in CBD

·      Paint old style buildings on McDowall Street (visual appeal)

·      Include bubblers to drink from at key locations

·      Bottle Tree sculptures at either end of McDowall Street

·      Existing Toilets on Arthur Street to remain operational

·      Pedestrian crossing on Wyndham Street

·      Dress up the bottle tree’s & enhance existing theme (e.g. Easter in the Country)

·      Create ambience with lighting, including lighting of trees

·      Raised crossings (removable)

·      Introduce regulated parking

·     Fix drainage issues on McDowall Street as part of CBD upgrade  

 

Item 5              Regulated Car Parking Update

A key issue identified was the volume of long term parkers on the CBD streets.  (Business Employees)

Chair advise the group that in the instance of regulated parking being introduced, Council would enforce regulation through local laws.

 

Resolution Number RC.06.13

 

That Council consider the introduction of regulated on street parking for the whole of the area identified as “CBD,” with a maximum allowable parking period of three (3) hours.

 

CARRIED

 

Item 6              General Business

 

Speed Limit on McDowall Street, Roma

 

It was generally agreed by attending members that safety concerns be mitigated with the introduction of a reduced speed limit in the Roma CBD.

 

Resolution Number RC.07.13

 

That Council considers immediately introducing a 40km speed limit for motorists travelling in the Roma CBD.

 

CARRIED

 

 

Concerns about trucks

 

Members had observed trucks avoiding turning at the KFC corner for alternate routes in the Roma CBD, and requested this be further investigated.

 

Resolution Number RC.08.13

 

That Council officer’s further investigate trucks avoiding turning at the KFC corner and using non-designated roads within the CBD as an alternate route.

 

CARRIED

 

 

 

 

 

 

...............................................                                                                                                                         .............................................

Chair                                                                                                                                                               Date


Attachment 2

Confirmed Airport Advisory Committee Minutes - 03.07.13

 

 

Meeting:                     Airport Advisory Committee Meeting

Date:                           Wednesday 3 July 2013

Chair:                          Cr. Joy Denton                       

Attendees:                 Cr. Joy Denton, Cr. David Schefe, Cr. Cameron O’Neil, Ben Jones MRC – Manager Airports (Roma, Injune & Surat), Peter Flynn – Maranoa Travel Centre, Vickie Beitz, Barry McCabe – Roma Aero Club, Meryl Brumpton – Flying Surgical & Flying Obstetric Service,  Lyn Kajewski – Roma Tourism Association Inc, Robert Lethbridge, Keith Chandler, Christopher Kerr – Care Flight Group QLD, Adrian Harding – Europcar, Greg Shaw.

 

Apologies                   Jon Hamer – Qantas, Ian Rollinson, Michael Parker – Director – Infrastructure Services, Anthony McDonald – Hertz Roma, Scott Rodgers – Air BP, Shane Brumby – MI Helicopters, Gary Schefe – President Commerce Roma, Anthony Partridge – TransLink

 

Minutes:                     Christina Tincknell

 

Meeting Opened:     6pm

Meeting Closed:       7:45pm

 

Next Meeting Details

Date:                           7th August 2013

Time:                          6pm

Location:                    Maranoa Room, Roma Airport


Meeting Actions

 

Item

Description

Comments

Action by

When

3.0

Adoption of Terms of Reference  

Review draft to ensure all references to the Airport Group are changed to Airport Committee

Ben Jones

To be distributed with the minutes

4.0

Guest Speaker – Peter Vincent     

Provide statistical information to committee members that demonstrates the BAE146 comparative impact on the runway to the Q400

Ben Jones

For next meeting 7th August 2013

6.0

Roma Aero Club Parking    

Consult with airport users/business to address the need for additional parking in the General Aviation section.

Ben Jones

For next meeting 7th August 2013

7.0

Terminal Redesign

Expressions of interest sought from businesses to determine the number of retail outlets that may be required.

Ben Jones

TBA

8.0

Charter Flight Scheduling  

Completion of study by Air Services Australia

Ben Jones

TBA

10.0

General Business   

Consult with OTS to establish a better process for airside access

Ben Jones

TBA

 


 

Discussion Notes:

 

Item 2              Confirmation of Minutes

 

Minutes for the previous meeting were provided to committee members to review prior to the commencement of the meeting. Cr. Denton tabled the minutes as true and correct with no amendments required.

Moved: Barry McCabe

Seconded:       Lyn Kajewski

 

Item 3              Adoption of Terms of Reference

Cr. Denton requested feedback on the draft Terms of Reference that was provided to all committee members.

Peter Flynn noted that references to the ‘Advisory Group’ had been replaced with ‘Advisory Committee’; however there were a few instances in the draft document were this had been missed. To keep the document consistent, Peter suggested that the document be reviewed to ensure all references to the ‘Advisory Group’ be changed to ‘Advisory Committee’.

Moved:             Barry McCabe

Seconded:       Meryl Brumpton

 

Item 4              Guest Speakers – Peter Vincent

Peter Vincent CEO of Vincent Aviation spoke to the committee about the BAE146 aircraft that is currently flying into Roma once a week. Peter outlined the changes made to the aircrafts weight and tyre pressure to meet the requirements of the Roma Airport to ensure the safety of the facility. Peter offered for the committee members to inspect the aircraft after the meeting was closed.

 

Question: Adrian Harding asked ‘Is there a comparative figure to demonstrate the impact the BAE146 has compared to the Q400?’

Response: The Roma Airport is designed for the Q400, a relative comparison between Q400 and the BAE146 results in the BAE146 causing 80% of a Q400 loading on the runway and apron. This information can be provided to all committee members at the next meeting.

 

Question: Cr. Denton asked ‘Is the BAE146 landing in Roma with a lower tyre pressure than the aircraft normally operates with?’

Response: Yes, to comply with the landing requirements of the Roma Airport the tyre pressure are currently lower than normal operations.

 

Question: Cr. O’Neill asked ‘Is there any predications for the next 12-18 months for flights coming into Roma?’

Response: Would like to increase to 4-5 flights a week within 12 months. Vincent Aviation is not looking to compete with QantasLink, the focus is delivering services the private clients.

 

Question: Cr. O’Neill asked ‘Does Vincent Aviation have to schedule flights into Roma?’

Response: Vincent Aviation works closely with Peter Flynn to work in with the schedules for Roma and Brisbane.

 

Question: Cr. Denton asked ‘How does a change in schedule impact your flights?’

Response: Any change impacts us the same as all other flight carriers. It can mean missed time slots back into Brisbane and having to wait here in Roma until a new slot is assigned, delaying passengers expected flight times.

 

Questions were posed by committee members to Peter Vincent asking if the BAE146 can land in Toowoomba Airport as it currently is, and if they intended to operate from the Wagner’s Airport that is being developed in Toowoomba. If Vincent Aviation would look at operating a Toowoomba to Roma flight and if the route was deregulated, the possibility of operating RPT flights. 

 

Peter Vincent advised that the BAE146 cannot land in Toowoomba currently; we would have to get a concession to land. However they have been approached to operate from the Wagner’s Airport once operational. In relation to Toowoomba to Roma flights, they would only look at this if that is what the client requested. Vincent Aviation is not looking to venture into RPT.

 

Peter Flynn commented that in relation to the discussion and comparison of the Q400 to the BAE146, he did not want to see the Q400 being cast in a negative light. There are a lot of similar aspects to the Q400 landing and the BAE146 landing, i.e. reduced fuel by the time the aircraft lands in Roma. 

 

Question: Cr. O’Neill commented that the Council have experienced unauthorised operations and landings at Injune Airport and this has resulted in significant damage at the Airport. Council does not want to see a repeat at of this at Roma. Also what precautions are taken with the high temperatures that Roma experiences, as this may not have been taken into account?

Response: Vincent Aviation will take the necessary precautions to ensure that as little impact as possible occurs from their aircraft. If it was found that the BAE146 was causing damage Vincent Aviation would avoid landing in Roma to prevent this. The Pavement Concession Number is based on the condition and environment of the pavement at Roma Airport, the impact of higher temperatures would have been accounted for in this calculation. However we would find the best solution to avoid any potential impact from higher temperatures, such as landing later, if this can coincide with the requirements of the client.

 

Question: Greg Shaw asked ‘Would Vincent Aviation be prepared to contribute to the cost of installing PAPI lights at Roma Airport’

Response: If it became a viable option that Vincent Aviation was arriving/departing more frequently or were requested to land during dark hours, we would be prepared to make arrangements to contribute to the installation of PAPI lights.

 

Question: Barry McCabe asked ‘What is the operational cost of the BAE146 compared to the Q400?’

Response: The BAE146 has a higher operational cost because of the higher fuel consumption; however the capital cost is much lower.

 

Item 5              Airports Legislative Framework – Questions

No questions were presented by committee members

 

Item 6              Roma Aero Club Parking

Greg Shaw bought to the committee that the parking around the Aero Club and other airport businesses has been reduced because council have sectioned off parking and marked with ‘No Parking’ signs on Hangar Drive. Greg believes that council should not been able to do this as it is a gazetted road, businesses at the airport and private users should not have to pay for parking and the issue needs to be addressed. Greg proposed sectioning off this area from the rest of the airport with a security fence. 

Cr. O’Neill stated that the issue had not been raised with council and asked how many car park spaces would need to be reinstated to address this issue?

Ben Jones advised that the sectioning off of the car parks located across from the Aero Club was in response to notification that vehicles had been parking in this location and it was becoming dangerous. The parked vehicles were on a corner, passengers were leaving their bags on the road and passengers were not looking for traffic travelling through this area.

Cr. O’Neill proposed that Airport Management consult with Airport businesses and private users to establish how many car park spaces were felt to be needed to rectify this issue.

 

Item 7              Terminal Redesign

Ben Jones presented the committee with the final design of the Airport Terminal for the next stage in development. The item of note was the inclusion of an area for retail outlets, located opposite the kiosk location.

The committee agreed that expressions of interest should be sought from the community to help in estimating the number of outlets that would be required.

Cr. Schefe also added that the inclusion of a platform for local tourism would also be beneficial. This could be through displayed brochures and a running advertisement on digital displays located around the terminal.

 

Item 8              Charter Flight Scheduling

Peter Flynn noted the congestion that was occurring at the airport. There are a significant number of flights coming through the airport and at times several flights can land at the airport at one time. The congestion that occurs both on the apron and in the terminal is becoming an operational issue.

Ben Jones advised that he has contacted Air Services Australia to conduct a study of the air space at Roma Airport to advise Airport Management on appropriate actions to better control the scheduling at Roma. Airport Management is also proposing amendments to be made in ERSA to insure aircraft operators advise Airport Management of unscheduled landings so congestion can be managed better.

 

Item 9              MI Helicopters: Parking matters

This agenda item was already addressed in the discussion of Item 6 – Aero Club Parking

 

Item 10            General Business

Barry McCabe raised concern about the current procedure for obtaining the gate code for access airside. The code is no longer displayed on the inside of the gate.

Ben Jones advised that during a recent OTS audit, is was advised that the display of the gate code was not a secure way of allowing access airside and as such it was suggested that it be removed and a new process put in place. As per the current wording of the TSP the gate code is required to be changed every 3 months to ensure security. To gain access airside, an individual must present to the administration office at the Airport and show their ASIC before the gate code can be given.

The committee discussed alternate options for access, as the council does not have someone at the airport 24 hours a day. The committee agreed that the process of having the code on the inside of the gate, but shielded with a cover was the best option.

Cr. O’Neill moved that Airport Management develop a new process for airside access, using the preferred suggestion of the gate code displayed on the inside of the gate with a cover shielding it from general view.

Seconded:       Greg Shaw


 

Cr. Denton asked if the rental companies located at the airport hired vehicles to the general public, as she has been informed that there was an instance were someone was refused hire of a vehicle as vehicles were only hired to resource companies and not the general public.

Adrian Harding of Europcar advised that whilst he could not speak on behalf of the other rental companies, he hired to anyone who wished to hire a vehicle. Although sometimes a specific vehicle that is requested cannot be hired because of prior bookings.

 

Keith Chandler asked the possibility of free parking for out of town Maranoa Regional Council residents. He stated that his wife had written several letters to council asking this question but had not yet received a response.

Cr. O’Neill advised that the letters had not been brought before council, but that this issue had been discussed at length.

Cr. Denton advised that the outcome was not feasible as the free parking for some resident was not fair to all residents of the Maranoa Regional Council. It would mean the cost of the asset would be subsided and increase rates for all residents and there are some residents who do not utilise the airport facilities.

The committee discussed the idea of an annual pass for those wishing to access parking at a reduced cost, however no outcome was reached.

 

 

 

...............................................                                                                                                                         .............................................

Chair                                                                                                                                                               Date


Attachment 3

Confirmed Roma Saleyards Advisory Committee Meeting Minutes - 27.06.13

 

 

 

                                                                                                           

MEETING STATEMENT

                                                                                                                                                                TRIM Reference: D13/28548

               

Title:

Saleyards Advisory Board Meeting Minutes

Meeting Date:

27/06/2013

Meeting Time:

1.00pm – 2.30pm

Meeting Location:

Roma Saleyards Office- Canteen Area

ATTENDANCE

 Anthony Klein -  Maranoa Regional Council

 Kelly Rogers – Maranoa Regional Council

 Robert Loughnan- Maranoa Regional Council

 David Scott – Transport

 Peter Flynn - Maranoa Regional Council

 Scott Jackson- Stock Squad

 Terry Hyland- Saleyards Manager

 Bree-Anna Kupfer- Maranoa Regional Council

 Paul Klar- Saleyards Foreman

 Larissa Pears- Maranoa Regional Council

 Victoria Forbes - DPI

 Tom Hartley- Vendor

 James Stinson - ALMA

 Jed Taylor - DPI

 Margaret Neil - Vendor

 Martin Bunyard

 Scott Wason – Maranoa Regional Council

 Duncan McLeod- MAA Livestock

 Tom Hunt- Manger of Fraser Transport

 Steve Goodhew- PJH Livestock

 

CHAIR

Scott Wason

 

MINUTES

 Bree-Anna Kupfer

 

APOLOGIES

Margaret Neil sends her apologies

Duncan McLeod from MAA livestock sends his apologies

Tony Klein sends his apologies

James Stinson sends his apologies

 

 

 

 

 

 

MINUTES OF PREVIOUS MEETING

Meeting minutes from previous meeting 2 May 2013 were handed out to all attendees.

 

BUSINESS ARISING FROM PREVIOUS MEETINGS

No Business

 

MEETING SUMMARY

The meeting was opened at 1.05pm by Scott Wason.

Topic

Summary

Introductions

 

Terry Hyland introduced Bree-Anna Kupfer and Larissa Pears to the Board Members.

Reformation of Saleyards Advisory Board

Arrangements for the reformation of the Saleyards Advisory Board are in process. Scott Wason handed out the letters for current members attending, to nominate for the new Advisory Board. Nominations close Friday the 12 July 2013.

All applications will be discussed and the outcome will be advised by the 24 July 2013.

Expression of Interest for Truckstop

An expression of interest for the proposed truck stop has gone out. It is being looked at a freehold structure with the values up to 5 million. This area continues to the Saleyard Fence line o the canteen area, there is no Native Title Issues.

Truck wash

The volume of water being used by the Truck wash is quite extensive. It needs to be investigated what can be done in regards with the excess water.

Access to Saleyards

The study for the inlet/outlet Primaries road has been put on hold as funding was given to airport.

Ergon Energy

Terry has received feedback from Ergon Energy in regards to movement of the power poles that run through the Saleyards. The Power poles to be moves to the northern side of the Warrego Highway.

Reporting on Sale Numbers

 

The Sales numbers for cattle for this financial year 1/07/2012 to 30/06/2013 has reached 390, 773 as compared to last year 1/07/2011 to 30/06/2012 312, 161. This is an improvement of 78, 612 head of cattle sold.

Workplace Health & Safety

No issues.

Animal Welfare

 

Gordon Johnson discussed the issue timeframe for weighing and balancing.

There have been no complaints from the customers for the cattle that was sold in the 2 round on Sale Day.

Steve Goodhew discussed the idea for smaller pens for the smaller lines of cattle. 

Terry advised that the Roma Saleyards currently has 375 selling pens with up to 8,000 cattle in the round 1 on Sale Days. 60 more pens would be helpful.

Advertising

 

Terry advised that the advertisement on television for the Roma Saleyards were to continue on Imparja. 3 new ads have been completed for the Agent Market Report and are to continue playing while the football in on until the end of October 2013.

 

 

 

 

 

 

Organic Spelling of cattle

 

Terry Hyland will be contacting David Brooks from Birdsville in regards to current numbers of cattle that they have that would use organic spelling.

At least 4,000 cattle a year is needed to make it worthwhile.

Maintenance

Paul Klar is working through the Selling pens yards organising cleaning.

 

Master Plan

 

The final plan will be completed by the 21 October 2013. Consultation with the Advisory Board will occur. The Brief and timeframe will be sent with the meting minutes.

 

Action Required

 

 

·      Outcome investigated for the excess water used by the Truck wash

·      Terry Hyland to organise numbers and people requiring usage of Organic Spelling Facilities

·      Terry Hyland to contact MLA to obtain figure in regards to Dalby Operations

·      The date for the next meeting

                                                                                              

MEETING CLOSURE

Meeting was closed at 1.55pm. The next meeting for the Saleyards Advisory Board to be held on the 29th August 2013. Meeting requests and the agenda will be sent 2 weeks prior.


Maranoa Regional Council

    

General Meeting -  28 August 2013

Officer Report

Meeting: General  28 August 2013

Date: 7 August 2013

Item Number: 10.3

File Number: D13/34558

 

Subject Heading:                     Regional Tourism Organisation (RTO) Membership

Classification:                                  Open Access    

Name of Applicant:                         N/a

Location:                                           N/a

Author & Officer’s Title:                 Edward Sims, Manager - Major Projects, Economic Development & Tourism

 

Executive Summary: 

 

Council has been considering for some time whether it would be more beneficial to the region to be a member of the Outback Queensland Tourism Association (OQTA) based in Longreach, or the Southern Queensland Country Tourism Association (SQCT) based in Toowoomba. 

 

Given that the Maranoa is on the extremity of two tourism regions, it is proposed that Council apply for membership of both organisations for the coming year as an initial trial.   

 

By way of comparison, the Townsville City Council is a member of both Northern and Outback RTO’s.  Like the Maranoa, it is on the extremity of two tourism regions, and by virtue of its membership in both, is reassured that its interests are served in all market sectors.

 

 

Officer’s Recommendation: 

 

That Council:

 

1.   Maintain its current membership in Southern Queensland Country Tourism RTO for 2013/14.

 

2.   Establish membership in the Outback Queensland Tourism Association RTO for 2013/14.

 

3.   Consider additional funding of $30,000 at the next quarterly review to allow for buy-in to both organisations’ campaigns for autumn.

 

4.   Undertake a review of its longer term strategy for RTO membership no later than May 2014.

 

 

Body of Report:

Background:

 

It has, historically, not been an easy decision for Councils within the Maranoa to determine whether they fit into the community of interest of the Toowoomba based, Southern Queensland Country Tourism Association (SQCT or previous equivalent) or the Longreach based Outback Queensland Association (OQTA).

 

The former Booringa Shire Council joined the OQTA some years ago, and adopted the marketing strategy of “The Gateway to the Outback”.   The other Local Councils that now form the Maranoa Regional Council remained aligned to Toowoomba’s marketing efforts.

 

To date, Maranoa Regional Council has remained aligned to the SQCT primarily for the benefits of proximity to the South East Queensland market (given its higher population centres and therefore market size). 

 

Within the SQCT membership base, the Maranoa forms the western boundary of a huge area that includes Western Downs, Goondiwindi, Balonne, Southern Downs, South Burnett and Toowoomba Council areas.  For Tourism purposes we are marketed as “Western Downs” which creates some confusion (given the local government areas), and the perception that the region’s interests may get lost in the large/diverse tourism product.

 

Concepts:

 

A number of options have been discussed with Councillors and are now formally tabled within this report:

a)   OQTA Membership, or

b)   SQCT Membership, or

c)   both OQTA and SQCT Membership, or

d)   having no membership in either.

 

A detailed comparison of benefits has previously been provided, however in summary:

 

a) OQTA

§ Membership investment is marginally dearer

§ Target markets are consistent with SQCT

§ Benefits of membership are not as comprehensive (assistance with planning, consulting)

§ Our budget can accommodate this for no more expenditure

 

b)        SQCT

§ Within the 2013/14 budget

§ Target markets are consistent with OQTA

§ Some assistance is provided with planning and consulting services

§ No changes required to current arrangements

§ We will need to represent ourselves at various Tourism & Travel Shows as SQCT will not hand out our brochures.  

 

c)        Both

a.   Combined membership fees will be around $40K (total budget for RTO membership and marketing/promotion is $45K)

b.   We will benefit from both promotional efforts but will need a budget adjustment of approximately $30K additional to allow for buy-in to both campaigns for autumn

c.   It is the view of MRC Tourism team members that we will need to represent ourselves at various shows, even if we belong to both.

 

d)        Go it alone

§ We may lose effectiveness with networks of Government support

§ We will need to develop our own:

i. marketing strategy and advertising campaigns

ii.      represent ourselves at various shows around the target markets

iii.     will require significant budget for additional personnel for marketing and coordination of campaigns

Conclusion:

 

Option a) is achievable with minimal increase in budget

Option b) is within budget

Option c) will get us the benefits of both worlds for around $45K additional per year

Option d) will be expensive and potentially isolate us from support networks (and funding opportunities) 

 

Consultation (internal/external):

 

§       Maranoa Regional Council at Workshop 22 July 2013

§       Maranoa Regional Council CEO

§       Economic Development & Tourism Team Members

-                             Coordinator – Economic Development

-                             Tourism Officers

Risk Assessment (Legal, Financial, Political etc.):

Council risks isolation from main stream support networks and State/Commonwealth funds if it does not belong to an RTO.

 

Policy Implications:

There are no Policies related to this matter.

Financial Resource Implications:

2013/14 = $30,000

2014/15 = $45,000

 

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.2(a) To identify and implement actions that facilitates the development of the regional tourism industry.

Supporting Documentation:

1View

Comparision of benefits of RTO membership SQCT and OQTA

D13/36495

2View

SQCT Business Plan 2012-15

D13/37659

 

Report authorised by:

Julie Reitano, Chief Executive Officer


Attachment 1

Comparision of benefits of RTO membership SQCT and OQTA

 

 

Key Service Offer

SQCT

OQTA

Join Both

Go it alone

Comment

Board representation

Representative from 3 Councils, GRC, Balonne and MRC.

 

 

Yes for one year only, competitive bid each year after.

 

 

Not guaranteed on either

N/A

Not guaranteed with OQTA.

 

If we join we may be included within the SWRED group of Councils to provide a delegate for which the Mayor of Quilpie is the current delegate.

Community of Interest

SE Qld – South Burnett, Darling Downs, Southern Downs and Stanthorpe centric.

Barcaldine Regional, Barcoo, Blackall-Tambo Regional, Boulia, Bulloo, Cloncurry, Diamantina, Flinders, Longreach Regional, McKinlay, Mount Isa City, Murweh, Paroo, Quilpie, Richmond and Winton and Townsville which belongs  also to Northern RTO.

 

The Outback region covers 832,000 square kilometres, which is 48% of all of Queensland, 12% of Australia, or 30,000 square kilometres larger than New South Wales!

 

 

Best of all worlds

Around $40K PA subscriptions including isolated campaign contributions.

No RTO membership isolates us from Government inputs.

SQCT is ambivalent about which RTO we are a member of.

 

OQTA is happy to receive our membership although it has 17 members currently and finds it difficult to keep them satisfied that they are  represented effectively

Target markets

Events = SEQ

Long Haul = Sthn States

Domestic = SEQ

International

Niche Mktg

Events = all of Q ld

Long Haul = Sthn States

Domestic = All of Qld

International

Niche Mktg

Benefit of both strategies for est $62 - $100K PA

Events = within day travel

Long Haul = Selected trade shows in Sthn States,

Niche,

glam packer

eco tourist

Domestic = Selected trade shows.

 

Both RTO’s have strategies to reach these target markets, however Maranoa tourisms profile is lost to a large extent. 

To ensure that we stand out, Maranoa tourism must dominate these strategies irrespective of electing to JV or must replace if we go alone.

Membership fee

$16,998.00 +

$13K drive tourism brochure

$20,000.00

$13K est. drive tourism brochure

$37K membership

 

 

$62K with drive brochures

Separate marketing strategy would be required with appropriate personnel to implement.   Est. at $200K, brochures, web, social, travel, registrations etc.

Both RTO memberships are per capita based.

 

 

Commitment

3 years agreement with “out” clauses.  Currently into year two.

Yearly

One year each

Nil

$40K additional to be put to MRC  tourism budget.

Brochures

2014 Southern Queensland Country Travellers Guide

2014 Outback Queensland Travellers Guide packages offered to members

As stated

Produce our own

Cost uncertain if go alone

and will need a year lead time.

Marketing

G’teed >40% of total expenditure directed to campaigns at cost

Targeted at events Spring and Autumn campaigns.  Metro and Regional Publications

at cost

Twice the benefit

Produce our own

Cost uncertain if go alone and will need a year lead time.

Trade famils

TV networks

In conjunction with TQ a minimum of one into the Maranoa

In conjunction with TQ no guarantee for Maranoa

Twice the benefit

Produce our own schedule.  .

Both are in conjunction with TQ

 

Go it alone...our ability to attract could be limited by our isolated strategy

Consumer and trade Shows

80% of events contained in marketing strategy

2013 x 8 events in target market areas inc brochures to WA and NZ.  1st show .Feb 13. last Aug 13

Twice the benefit

Produce our own schedule

Cost uncertain if go alone.

 

SQCT will not distribute our brochure.

Training, Development and Research

According to TQ’s offering with specific Maranoa inputs per business plan.

2 x strategy meetings yearly

2 x workshops on event, niche marketing or international distribution.

Coordinated with TQ offering and coincide with OQTA awards*.

Twice the benefit

Produce our own schedule

Will need a year lead time if go alone

Surveys

No reference

One only survey conducted in 3 Caravan Parks across the Outback region during 2012.

No more benefit

Produce our own

Conduct own surveys

Cooperative marketing

At least one aimed at long haul market.

Spring and Autumn campaigns

Spring ...events marketing

Autumn ....travel marketing

Separate to membership package

 

 

Design our own with agency assistance.

Will need a year lead time if go alone

Free membership Council owned entities

No

Free membership and listing in media OQT

 

 

 

Key Service Offer

SQCT

OQTA

Both

Go it alone

Comment

Events assistance

Free listing & consulting assistance with events

Free listing of events

Use both

On our own

Assistance at the moment from SQCT Website,, events calendar.

 

To ensure that we stand out, Maranoa tourism must dominate these strategies irrespective of electing to JV or must replace if we go alone.

Newsletters

Yes

Yes fortnightly

Both

Produce our own

If go alone will need strategy

Website

Yes ...........new

Yes (portal)

Both

Produce our own

If go alone will need strategy

Social media marketing program

Yes / all

Yes / all

Both

Produce our own

To ensure that we stand out, Maranoa tourism must dominate these strategies irrespective of electing to JV or must replace if we go alone.

TAG Meetings

Quarterly

No

SQCT

Produce our own

It is arguable that in there current format whether they are of value.

 

ADDITIONAL SERVICES

Planning

Yes

 

Possibly

Produce our own

Visitor strategy

Product development

Yes

No

Possibly

Produce our own

Big Rig / GAS / Drive trails

Highway network interface

Yes

No

 

 

Leichardt Hwy/Australian Country Way/Great Inland Way

Niche market development

Yes

Possibly

Possibly

Develop our own strategy.

If go alone will need strategy

Fee for service consulting services

Yes

Yes

 

 

 

 

Tourism Maranoa Target Markets.

·     Long haul

·     Visit Friends and Relatives  – SEQ and DD and day travellers

·     Trade – SEQ and DD

·     Tourism – Southern and Eastern markets

·     Eco Tourism Market.............Niche International

·     Glam packers........................Niche Domestic

 


Attachment 2

SQCT Business Plan 2012-15

 





Maranoa Regional Council

    

General Meeting -  28 August 2013

Officer Report

Meeting: General  28 August 2013

Date: 21 August 2013

Item Number: 10.4

File Number: D13/36984

 

Subject Heading:                     Roma Farmers' Markets

Classification:                                  Open Access  

Name of Applicant:                         N/a

Location:                                           N/a

Author & Officer’s Title:                 Edward Sims, Manager - Major Projects, Economic Development & Tourism

 

Executive Summary: 

 

Auspiced by the Roma Tourism Association (RTA), the Roma Farmers’ Markets (the markets) have been conducted at the Big Rig parklands precinct every 3rd Saturday of the month between February and November since 2011. 

 

Given the many priorities and reduced capacity of the current RTA committee, it has decided to approach the community to try to attract an alternative individual or group to take responsibility for the continuation of the markets.  The arrangement, which will be determined with a successful responder, could take the form of ownership of the markets or the management rights.

 

RTA would like assurance from Council that when it enters into negotiations with a suitable entity that it can be confident that Council will offer the same support that it provides RTA in the conduct of the markets presently. 

 

Officer’s Recommendation: 

That Council resolve to provide the same level of support to a successful tenderer for the conduct and management of the Roma Farmers’ Markets, as has been provided to Roma Tourism Association specifically:   

 

1.      Placement of road signage to block vehicular access to the precinct

2.      Access to Electricity outlets on site at cost

3.      The provision of extra rubbish bins if needed

4.      Access to tables and chairs stored in the miniature train storage shed

5.      Routine inspection, and if required the cleaning, of toilets pre-event

6.      Cooperation of Parks and Gardens team to not operate sprinklers on the morning of the event and while it is in progress.

 

Body of Report:

 

Each market day the same group of people assembles to routinely set up and break down the markets, requiring almost no involvement of Council personnel.

 

This may not be the case for a new organisation or group who may be running the markets, so as a worst case scenario Council assistance would involve the following.

 

Each 3rd Saturday of the month between February and November yearly:

 

1.   Placement of road signage to block vehicular access to the precinct (a stop barrier at the western end of Riggers Rd, as this is used by market stalls). 

2.   Access to Electricity outlets on site at cost. (At this stage minimal use by an operator with a coffee stall and a Council officer unlocks the box and locks it post event)

3.   The provision of extra rubbish bins if needed.  (These are stored in the storage area next to the night show, and if required a Council officer will need to unlock the area).

4.   Access to tables and chairs stored in the miniature train storage shed.

5.   Routine inspection, and if required the cleaning, of toilets pre-event.

6.   Cooperation of parks and gardens team to not operate sprinklers on the morning of the event and while it is in progress

 

The next markets are scheduled for 21 September, 10 October and 16 November will be the last event for 2013.   RTA will conduct their AGM during September and the new committee will determine the next steps in the future of the markets.

 

 Consultation (internal/external):

 

-     Cr Ree Price, Chair MRC Tourism Portfolio.

-     MRC Manager - Roads & Drainage North & Regional Parks & Gardens.

-     MRC Tourism Officer.

-     Roma Tourism Association President Lyn Kajewski

-     Roma Tourism Association Secretary Loretta Waldron

Risk Assessment (Legal, Financial, Political etc.):

 

Nil

Policy Implications:

 

Nil

Financial Resource Implications:

 

Minimal cost;   Inkind Assistance.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.2(a) To identify and implement actions that facilitates the development of the regional tourism industry.

Supporting Documentation:

Nil

Report authorised by:

Julie Reitano, Chief Executive Officer


Maranoa Regional Council

    

General Meeting -  28 August 2013

Officer Report

Meeting: General  28 August 2013

Date: 22 August 2013

Item Number: 10.5

File Number: D13/37440

 

Subject Heading:                     Financial Management Report for the Period Ending 22 August 2013

Classification:                                  Open Access  

Name of Applicant:                         N/a

Location:                                           N/a

Author & Officer’s Title:                 Claire Alexander, Specialist - Strategic finance

 

Executive Summary: 

The Financial Management Report for the period ending 22 August 2013 is presented at a high level (Refer Table 1 – One Page Summary 2013/14) against Council’s approved budget 2013/14 for Council’s consideration.

 

The July results, being the first month of reporting for the financial year, is typically a challenging period to analyse, as Council is faced with both the year-end process (timing issues) and minimal transactions as the Council is at the same time working through the following year’s budgets.

 

 

Officer’s Recommendation: 

That the Financial Management Report year to date 2013/14 be received.

 

Body of Report:

At a high level, the following table shows the 2013/14 actual figures year to date versus Budget 2013/14.

 

TABLE 1: ONE PAGE SUMMARY 2013/14

 

Annual Budget 2013/14

$’000

Year to date

22 August 2013

$’000

Variance

$’000

Estimated carry forward surplus

(717,849)

0

717,849

Total Operating Revenue

(217,748,128)

(15,984,060)

201,764,068

Total Operating Expenses

196,493,110

32,283,149

(164,209,961)

Operating Transfers from Reserves

(306,103)

0

306,103

Operating Transfers to Reserves

18,718,538

0

(18,718,538)

Total Capital Revenue

(31,931,420)

(4,763,284)

27,168,136

Total Capital Expenditure

58,103,460

10,187,853

(47,915,607)

Capital Transfers from Reserves

(20,738,255)

0

20,738,255

Capital Transfers to Reserves

1,470,626

0

(1,470,626)

New Loan

(4,750,000)

0

4,750,000

Loan Repayment

1,211,710

0

(1,211,710)

(Surplus)/deficit

(194,312)

21,723,658

21,917,970

Key points to note are as follows:

 

Operating Revenue

 

·     Council’s rates notices for the first half of the financial year are earmarked to happen in August/September as per the Revenue Statement 2013/14.

·     Quarry sales and saleyards revenue year to date is presented in a separate report (File D13/36100)

·     Year to date Airport fees received of $1.9M

·     $6.8M from Flood Damage restoration works

·     A claim of $2.0 M has been accounted for the Santos/Origin works

Operating Expenses

 

·     $10.0M relates to flood restoration costs of which revenue of $6.0M has been recognised year to date.

·     An amount spent of $2.1 M for other commercial works (Santos/Origin), revenue of $2.1M has been recognised covering costs year to date.

Capital Revenue

 

·     Council received Federal funding from Roads to Recovery in mid-August 2013 of $4.6M. Approximately $1.2M relates to this financial year’s capital expenditure and the balance of $3.4M relates to costs incurred from prior years and including 2012/13 financial year.

Capital Expenditure

 

·     Council so far has spent $2.2M on roads infrastructure. An equivalent revenue amount has been recognised to cover capital projects that are externally funded, eg Roads to Recovery.

·     A deposit of $718K has been made to State Government on the budgeted land purchase (saleyard).

 

Transfer to/from Reserves – Capital & Operating

 

Reserves transfers have not been accounted for year to date. It is intended to have all transfers to and from reserves completed in line with the quarterly budget reviews.

 

New Loan & Repayments

 

Local governments borrowing guidelines were released on 21 August. Strategic Finance is in the process of preparing the borrowing submission to the Treasurer for the approved total borrowing of $4.75M.

 

Loans from Queensland Treasury Corporation are generally paid on a quarterly basis, hence no amounts are accounted for year to date.

 

Other

Officers are currently reviewing a number of recorded transactions.    The results of that review will be advised to Councillors once available.

Consultation (internal/external):

Finance and Infrastructure Services

 

Risk Assessment (Legal, Financial, Political etc.):

Nil

 

Policy Implications:

Nil

Financial Resource Implications:

The report presents Council’s financial results for the year to date at a high level.    More detail will be provided once year end is finalised and budget reports for the coming year are set up.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.1(a) To instil confidence to Council and other stakeholders in their decision making by developing and implementing financial procedures, processes and methodologies in an environment that promotes integrity and accountability.

Supporting Documentation:

Nil.

Report authorised by:

Julie Reitano, Chief Executive Officer  


Maranoa Regional Council

    

General Meeting -  28 August 2013

Officer Report

Meeting: General  28 August 2013

Date: 7 August 2013

Item Number: 11.1

File Number: D13/34690

 

Subject Heading:                     Transfer of Non-Current Assets to the Maranoa Retirement Village Auxiliary

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                           Mitchell

Author & Officer’s Title:                 Melissa Wathen, Manager - Social Services

 

Executive Summary: 

With the closure of the Maranoa Retirement Village, considerations need to given to the appropriate disposal of used equipment. The Maranoa Retirement Village Auxiliary has requested to facilitate the alternative usage of used equipment to a designated charity (Jesus Abandoned) to assist activities of daily living.  Alternative options for Council would incur significant cost.

 

 

Officer’s Recommendation: 

In accordance with Division 4, section 236, 1 (b) (i) of the Local Government Regulation 2012, that council dispose of non-current assets to the Maranoa Retirement Village Auxiliary remaining at the Maranoa Retirement Village which include:

 

1.Various items of used equipment, including wheelchairs and walking aids and other minor items to support activities of daily living to overseas countries via a charity (Jesus Abandoned)  in Toowoomba.

 

2. Previously donated motorised scooter to support an individual in Mitchell.

 

Body of Report:

The Maranoa Retirement Village Auxiliary has requested to utilise old equipment that is currently being stored at the Village that includes wheelchairs and walking frames to donate to a charitable organisation to improve outcomes for people in countries overseas.  This charity restores secondhand equipment for international purposes. Some of this equipment was originally donated by families and the Auxiliary. The Auxiliary would arrange transport of these items to Toowoomba for repair and distribution.

 

Maranoa Regional Council is limited with their options of what to do with these items due to their age and condition and they have little monetary value. There would also be a cost to Council should alternatives be sourced. In consultation with Med-Tech Toowoomba, the cost to assess these items ($79/hour plus on cost) which includes travel, labor and materials.  Therefore, it is not recommended that Councils distribute these items locally due to these requirements, individual’s mobility requirements and the condition of the equipment.

 

Council also has a motorised scooter that was donated for community use and stored at the village. The Auxiliary have requested this be gifted back in its current state, to support a local individual. 

 

In accordance with Division 4, section 236, 1 (b) (i) of the Local government Regulation 2012:

 

A local Government may dispose of a valuable non current asset other than by tender or auction if the valuable non current asset is disposed of to a government agency or community organisation.

 

Council has previously approved the transfer of useable non-current assets to the value of $55,300 to the Mitchell MPHS on 17 April 2013 to facilitate the smooth transition of clients.  These assets were in use at the Village at the time of transition. A majority of the remaining items were not in use for some time at the facility due to their age and condition. The Maranoa Retirement Auxiliary has provided a suitable alternative option for the use of these remaining items.

Consultation (internal/external):

Tony Klein, Director – Community and Commercial Services

Barbara Brennan, Maranoa Retirement Village Auxiliary President

Julie Neil, Acting Manager – Social Services

Annette Gallagher, Coordinator Community Care

MedTech Toowoomba

Risk Assessment (Legal, Financial, Political etc.):

Significant cost associated with assessment and repair of equipment due to safety standards.

Policy Implications:

Nil

Financial Resource Implications:

Assets have minimal value.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(a) To undertake all governance functions and activities in a professional manner promoting corporate ethics and integrity and informed decision making practices so as foster an operating environment advocating fairness, equity and consistency.

Supporting Documentation:

1View

MRV Auxiliary request to utilised used items to assist with ADL's by an organisation that sends goods to overseas.

D13/34688

 

 

Report authorised by:

Tony Klein, Director - Community & Commercial Services


Attachment 1

MRV Auxiliary request to utilised used items to assist with ADL's by an organisation that sends goods to overseas.

 

 


Maranoa Regional Council

    

General Meeting -  28 August 2013

Officer Report

Meeting: General  28 August 2013

Date: 1 August 2013

Item Number: 12.1

File Number: D13/33569

 

Subject Heading:                     Womalilla Creek Crossing - Upgrade

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Kylie Fleischfresser, Coordinator - Infrastructure Planning

 

Executive Summary: 

Council received a suggestion to fix and raise Womalilla Creek Crossing on Middle Road.

 

 

Officer’s Recommendation: 

That Council consider this request in future budget deliberations

 

 

Body of Report:

Council received a suggestion from Kent Morris to fix and raise Womalilla Creek Crossing on Middle Road. The main reason being the road is cut off when the creek flows and traffic is diverted via V-Gate Lane causing damage to this road. Council has also previously received a request from Lana and Don Lamb to upgrade this crossing. 

 

An inspection was completed on 1 August 2013. The crossing is a narrow, 4m wide floodway that is intact. The flood markers reach 6m in height. There is anecdotal evidence that whilst the creek may rise rapidly it also may recede within 3 hours. Officers have been advised this, on average, occurs up to 3 times a year. 

 

When this section is cut off there is an alternate route available, along V-Gate Lane and then Mitchell-St George Road, however, travel time may increase. As there isn’t any data to confirm advice received it is recommended that the impact of rain events on this crossing be monitored into the future. Any potential upgrade to the crossing may be considered should future plans/budgets allow for improvements on adjacent road sections.

 

 

 

 

 

 

Consultation (internal/external):

Noel Kerr – Technical Officer – Engineering Services

Richard Hamilton - (Acting) Coordinator - Roads & Drainage South (Mitchell)

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Councillor Customer Feedback Form - Kent Morris - suggestion regarding future capital works - Womalilla Cr crossing on Middle Road, Mitchell - 16/07/13

D13/31864

2View

Response Letter to Kent Morris Re: Womalilla Creek Crossing - Middle Road

D13/34233

3View

Mrs Lana & Don Lamb - State of Roads: Requesting Bridge across Womalilla Creek

S12/7567

4View

Response to Mr & Mrs Lamb - Womabilla Creek Crossing

D12/20785

 

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design


Attachment 1

Councillor Customer Feedback Form - Kent Morris - suggestion regarding future capital works - Womalilla Cr crossing on Middle Road, Mitchell - 16/07/13

 


Attachment 2

Response Letter to Kent Morris Re: Womalilla Creek Crossing - Middle Road

 


Attachment 3

Mrs Lana & Don Lamb - State of Roads: Requesting Bridge across Womalilla Creek

 
















Attachment 3

Mrs Lana & Don Lamb - State of Roads: Requesting Bridge across Womalilla Creek

 


Attachment 3

Mrs Lana & Don Lamb - State of Roads: Requesting Bridge across Womalilla Creek

 


Attachment 4

Response to Mr & Mrs Lamb - Womabilla Creek Crossing

 


Maranoa Regional Council

    

General Meeting -  28 August 2013

Officer Report

Meeting: General  28 August 2013

Date: 2 August 2013

Item Number: 12.2

File Number: D13/33882

 

Subject Heading:                     Maranoa River Crossing - Begonia Road

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Kylie Fleischfresser, Coordinator - Infrastructure Planning

 

Executive Summary: 

Council received a request for an upgrade to the Maranoa River Crossing on Begonia Road.

 

 

Officer’s Recommendation: 

That Council consider this request in future budget deliberations

 

 

Body of Report:

Council received a request for an upgrade to the Maranoa River Crossing on Begonia Road. Flood restoration work has recently been completed on the crossing from the Event 4 flood, however this is ‘like for like’ so the crossing was not improved, only reinstated to its original condition pre-flood. Begonia Road has been endorsed by Council as a Local Road of Regional Significance

 

An inspection of the Maranoa River Crossing was completed on 2 August 2013. The crossing is located on Begonia Road approximately 2.7km from the Mitchell-St George Road turnoff. It has 2 box culverts, several pipes, batter protection and a newly sealed surface. 

 

To improve the surface integrity of the crossing the surface seal and road base would need to be removed to the ground level, then replaced with either cement or a pre-mix ensuring it locks in with the existing ground concrete. The cement surface is the optimum solution.

 

This crossing has been identified as a possible case for application of funds from NDRRA Betterment funding scheme. A potential upgrade to the crossing could be considered should future plans/budgets allow for improvements on adjacent road sections.

 

 

 

Consultation (internal/external):

Noel Kerr – Technical Officer – Engineering Services

Loren Clanchy (Acting) Coordinator - Roads & Drainage South (Surat)

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Councillor Customer Feedback Form - Begonia Community - request for river crossing at Begonia to be included in future capital works - 16/07/

D13/31857

 

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design


Attachment 1

Councillor Customer Feedback Form - Begonia Community - request for river crossing at Begonia to be included in future capital works - 16/07/

 


Maranoa Regional Council

    

General Meeting -  28 August 2013

Officer Report

Meeting: General  28 August 2013

Date: 9 August 2013

Item Number: 12.3

File Number: D13/35029

 

Subject Heading:                     Creation of a 40km per hour Speed Zone Roma C.B.D.

Classification:                                  Open Access  

Name of Applicant:                         N/a

Location:                                           Roma C.B.D. McDowall Street, Hawthorne Street, Arthur Street, Wyndham Street

Author & Officer’s Title:                 Michael Parker, Director - Infrastructure Services (Acting)

 

Executive Summary: 

Council’s General Meeting held on 24th July, 2013 requested that staff further investigate the following C.B.D. Advisory Group recommendation:-

Council consider immediately introducing a 40km/hr speed limit for motorists travelling in the Roma C.B.D with consultation to occur with Queensland Police Service.

 

The outcomes to be brought to Council at the earliest convenience.

 

 

Officer’s Recommendation: 

That Council further consider the introduction of a 40 km/hr speed zone in:

 

(a)     McDowall Street, from Wyndham Street to the corner of the Carnarvon Highway.

(b)     Hawthorne Street, north of Warrego Highway to the Corner of Bungil Street.

(c)     Arthur Street, north of the Warrego Highway to the corner of Bungil Street.

(d)     Wyndham Street, north of the Warrego Highway to the corner of Bungil Street, as the speed restriction in this area of the Roma C.B.D. is supported by the

          Queensland Police Service.

 

 

Body of Report:

The author met with local Queensland Police (Sgt. Sebastian Pollock) on the 7th August, 2013.

 

The Roma C.B.D. comprises an area bounded by Bungil Street to the north, Charles Street to the east, Mayne Street to the south and Feather/Alfred Streets to the west.  Consultation with Queensland Police Service did not support a speed restriction over the whole area, and Council is unable to restrict speeds on the State Road Network (Warrego Highway and Carnarvon Highways).

 

The area in the Recommendation is supported by Queensland Police Service.

Consultation (internal/external):

-     Manager Infrastructure Planning & Design

-     Sgt. Sebastian Pollock, Roma Traffic Branch, Queensland Police Service

Risk Assessment (Legal, Financial, Political etc.):

Reduction in the speed limit is beneficial to traffic control and reduces accident risk.

Policy Implications:

Nil

Financial Resource Implications:

Installation of 16 speed signs, estimated cost $10,000.00

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

Nil

Report authorised by:

Julie Reitano, Chief Executive Officer


Maranoa Regional Council

    

General Meeting -  28 August 2013

Officer Report

Meeting: General  28 August 2013

Date: 8 August 2013

Item Number: 12.4

File Number: D13/34814

 

Subject Heading:                     Road Extension - Lanreef Road - Bill Purcell

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Kylie Fleischfresser, Coordinator - Infrastructure Planning

 

Executive Summary: 

Council has received a request from Bill Purcell to extend Lanreef Road

 

 

Officer’s Recommendation: 

That Council consider this request in future budget deliberations

 

 

Body of Report:

Council has received a request from Bill Purcell to extend Lanreef Road beyond the property boundary of Lot 31 on Plan WV391 to provide access to the land parcel of Lot 25 on Plan WV390.

 

An inspection of the section was completed on 13 August 2013. There is an unformed track which may provide access to the property. However it is unclear whether it is within the road reserve area. Prior to any road forming a complete survey of the section would need to be undertaken at additional costs to establish the road reserve area. Depending on the positioning of the road reserve there may be a potential cultural and heritage impact.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

Location

Lanreef Road (Extension)

Road Details:

Length:

2.5

kilometres

 

Properties accessed:

1

Traffic:

<10 VPD

Class:

Rural Minor Access

Standards

Current:

Unformed Track

 

Sealed Surface

-

m wide

 -

0.000

k

Gravel Pavement

-

m wide

 -

0.000

k

Formation

-

m wide

 -

0.000

k

Flood immunity

-

year ARI

 

 

 

 

 

 

Proposed:

Rural Minor Access

 

Sealed Surface

-

m wide

 -

0.000

k

Gravel Pavement

-

m wide

 -

0.000

k

Formation

6

m wide

 -

2.500

k

Flood immunity

-

year ARI

 

 

 

Associated Costs

Construction

2.490

kilometres of

6

 m wide

Formation

 $             13.20

/ m2 =

$197,208.00

$197,208.00

Whole of Life

Current:

Light maintenance grade

$0.00

pa

Capital renewal

$0.00

pa

Total

$0.00

pa

Proposed:

Light maintenance grade

1 per 18 months

$1,039.16

pa

Capital renewal

$98.60

pa

Total

$2,176.92

pa

Variation:

An annual increase of

$1,137.76

pa

 

 

 

Consultation (internal/external):

Noel Kerr – Technical Officer – Infrastructure Services

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Capital Cost of $197,208.00 for the road formation and an increase of $1,137.76 per annum in maintenance and renewal costs.

 

There will be additional costs associated with surveying and potentially cultural and heritage clearance. 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Councillor Customer Feedback Form - Bill Purcell - request for road works - Chatswood Road - Bridgeman Down Road

D13/31858

2View

Letter to Bill Purcell in response to road extension request

D13/34606

 

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design


Attachment 1

Councillor Customer Feedback Form - Bill Purcell - request for road works - Chatswood Road - Bridgeman Down Road

 


Attachment 2

Letter to Bill Purcell in response to road extension request

 

 

Enquiries:   Kylie Fleischfresser

Phone:     4624 0762 (Direct) or

                 1300 007 662 (via Customer Service)

Our Refs: D13/34215, D13/34606

 

 

7 August 2013

 

 

Mr Bill Purcell

“Bridgeman Downs”

Bridgeman Downs Road

ROMA QLD 4455

 

 

 

Dear Mr Purcell

Re: Request Road Extension – Lanreef Road

 

I am writing in response to your telephone call via our Customer Service in which you requested that Council extend Lanreef Road beyond the property boundary of Lot 31 on Plan WV391 to provide access to the land parcel of Lot 25 on Plan WV390.

 

I have reviewed your request and have referred your issue to Council’s Manager – Infrastructure Planning & Design, Kym Downey. Kym has advised that this project will be investigated and a report to Council for budget consideration will be submitted at the general meeting due to be held on 28 August 2013. 

 

If you have any further queries in the interim, please do not hesitate to contact Kylie Fleischfresser, Coordinator - Infrastructure Planning on 4624 0762 (Direct) or 1300 007 662 (via Customer Service).

 

Yours faithfully

 

 

 

Michael Parker

Acting Director – Infrastructure Services


Maranoa Regional Council

    

General Meeting -  28 August 2013

Officer Report

Meeting: General  28 August 2013

Date: 8 August 2013

Item Number: 12.5

File Number: D13/34849

 

Subject Heading:                     Lewis Street South - Phil Aisthorpe - Request Bitumen

Classification:                                  Open Access  

Name of Applicant:                        

Location:                                          

Author & Officer’s Title:                 Kylie Fleischfresser, Coordinator - Infrastructure Planning

 

Executive Summary: 

Council has received a request to upgrade Lewis Street South to bitumen seal standard

 

 

Officer’s Recommendation: 

That Council consider this request in future budget deliberations

 

 

Body of Report:

Council has received a request from Phil Aisthorpe that Council upgrade Lewis Street South to bitumen seal standard. Lewis Street South is an Urban Access Place and the approximate length is 0.193km. 36 Lewis Street South (Lot 93 of Plan 8637) is subject to a development application for Material Change of Use – 12 Units. 

 

An inspection was completed on 13 August 2013. Lewis Street South is currently a 5m wide gravel road. The recommended upgrade is for an 8m seal with kerb and channel along the residential side. 4 properties will benefit from this works. The works have been estimated for 137m which is approximately 10m beyond the corner property boundary to ensure access to that property.

 

During the inspection the corner connecting Lewis Street South with Rae Street was identified as a potential safety issue. There is a concrete railway stopper proximal to the corner which is narrow with low visibility. A bitumen seal increases the speed at which vehicles can travel the corner, thus increasing the risk should a vehicle impact with the concrete stopper. It is recommended that in future Council consider closing the corner section of road and construct a cul de sac on Lewis Street South.

                                                            

 

 

 

 

 

 

Location

Lewis St South

Road Details:

Length:

0.137

kilometres

 

Properties accessed:

4

Traffic:

<10 VPD

Class:

Urban Access Place

Standards

Current:

Rural Access

 

Sealed Surface

-

m wide

 -

0.000

k

Gravel Pavement

5

m wide

 -

0.137

k

Formation

6

m wide

 -

0.137

k

Flood immunity

-

year ARI

 

 

 

 

 

 

Proposed:

Urban Access Place

 

Sealed Surface

8

m wide

 -

0.137

k

Gravel Pavement

8

m wide

 -

0.137

k

Formation

8

m wide

 -

0.137

k

Flood immunity

-

year ARI

 

 

 

Associated Costs

Construction

0.137

kilometres of

8

 m wide

Formation

 $52,800.00

  / k =

$7,233.60

0.137

kilometres of

4

 m wide

Pavement

 $80,000.00

  / k =

$10,960.00

0.137

kilometres of

8

 m wide

2 coat seal

 $ 88,880.00

  / k =

$12,176.56

0.137

kilometres of

Kerb and Channel

 $85.00

  / m =

$11,645.00

$42,015.16

Whole of Life - Bitumen Seal

Current:

  Light Maintenance Grade

$208.67

Capital renewal

$171.63

pa

Total

$171.63

pa

Proposed:

Capital renewal

$694.76

pa

Total