Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 28 August 2013 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. D J Schefe, Chief Executive Officer – Julie Reitano, Coordinator – Corporate Communications – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

Director Community & Commercial Services – Tony Klein, (Acting) Director Infrastructure Services – Michael Parker, Director Development, Facilities & Environmental Services – Rob Hayward, Manager - Major Projects, Economic Development & Tourism – Ed Sims.

 

GUESTS

 

Maranoa Medal Awardees - Nicola Gear and Norman Green.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.05am.

 

APOLOGIES   

 

Resolution No. GM/08.2013/29

Moved Cr O'Neil                                                            Seconded Cr Newman

 

That apologies be received and leave of absence granted for Cr. Price  for this meeting.

 

CARRIED                                                                                                                      8/0

 

 

Confirmation of Minutes

 

Resolution No. GM/08.2013/30

Moved Cr Newman                                                       Seconded Cr Flynn  

 

That the minutes of the General Meeting (14-14.08.13) held on 14 August 2013 be confirmed.

 

CARRIED                                                                                                                      8/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Office of the CEO & Organisational Services

 

Item Number:                                   10.1

File Number: D13/36423

Subject Heading:                          Consideration of Elected Member Attendance at Conferences

Location:                                          Adelaide & Cairns

Author and Officer’s Title:                Kelly Rogers, Coordinator -  Elected Members & Community Engagement

Executive Summary: 

Formalisation of Elected Member attendance at conferences and meetings as part of advocacy activities and/or enhancing strategy and policy development for Maranoa Regional Council.

 

Resolution No. GM/08.2013/31

Moved Cr Newman                                                       Seconded Cr Chambers  

That Council approve the attendance of:-

 

1.   Cr. Wendy Newman at the 15th National Conference on Volunteering on 4 – 6 September 2013 in Adelaide;

 

2.   The Mayor & Cr. Schefe as delegates, and Cr. Flynn as an observer, at the LGAQ 117th Annual Conference on 21 – 24 October 2013 in Cairns.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator -  Elected Members & Community Engagement

 

 

Item Number:                                   10.2

File Number: D13/36438

Subject Heading:                          Council Initiated Advisory Committee Meeting   Minutes

Author and Officer’s Title:                Kelly Rogers, Coordinator -  Elected Members & Community Engagement

Executive Summary: 

As part of Council’s Draft Community Engagement Strategy, Council has initiated a number of Advisory Committees to seek community and stakeholder input on key projects and businesses of Council.  Feedback, or the outcomes of these forums, assist Council to identify priorities, inform decisions and develop future strategies and policies.

 

At the General Meeting on 24 July 2013, Council endorsed the presentation of all Council Initiated Advisory Committee Minutes on a monthly basis.

This report provided a copy of confirmed meeting minutes for each of the advisory committee meetings held during the months of June and July 2013.

 

Resolution No. GM/08.2013/32

Moved Cr Denton                                                          Seconded Cr Wason  

That Council receive and note the confirmed minutes of the following Council initiated advisory committee meetings:-

 

·         Roma CBD Advisory Committee (02/07/13)

·         Airport Advisory Committee (03/07/13)

·         Roma Saleyards Advisory Committee (27/06/13)

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator -  Elected Members & Community Engagement

 

 

Item Number:                                   10.3

File Number: D13/34558

Subject Heading:                          Regional Tourism Organisation (RTO) Membership

Author and Officer’s Title:                Edward Sims, Manager - Major Projects, Economic Development & Tourism

Executive Summary: 

Council has been considering for some time whether it would be more beneficial to the region to be a member of the Outback Queensland Tourism Association (OQTA) based in Longreach, or the Southern Queensland Country Tourism Association (SQCT) based in Toowoomba. 

 

Given that the Maranoa is on the extremity of two tourism regions, it was proposed that Council apply for membership of both organisations for the coming year as an initial trial.   

 

By way of comparison, the Townsville City Council is a member of both Northern and Outback RTO’s.  Like the Maranoa, it is on the extremity of two tourism regions, and by virtue of its membership in both, is reassured that its interests are served in all market sectors.

 

 

Resolution No. GM/08.2013/33

Moved Cr Schefe                                                          Seconded Cr Newman  

 

That Council:

 

1.   Maintain its current membership in Southern Queensland Country Tourism Regional Tourism Organisation (RTO) for 2013/14;

 

2.   Establish membership in the Outback Queensland Tourism Association RTO for 2013/14;

 

3.   Consider additional funding of $30,000 at the next quarterly review to allow for buy-in to both organisations’ campaigns for autumn;

 

4.   Undertake a review of its longer term strategy for RTO membership no later than May 2014.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Major Projects, Economic Development & Tourism

 

Item Number:                                   10.4

File Number: D13/36984

Subject Heading:                          Roma Farmers' Markets

Author and Officer’s Title:                Edward Sims, Manager - Major Projects, Economic Development & Tourism

Executive Summary: 

Auspiced by the Roma Tourism Association (RTA), the Roma Farmers’ Markets (the markets) have been conducted at the Big Rig parklands precinct every 3rd Saturday of the month between February and November since 2011. 

 

Given the many priorities and reduced capacity of the current RTA committee, it has decided to approach the community to try to attract an alternative individual or group to take responsibility for the continuation of the markets.  The arrangement, which will be determined with a successful responder, could take the form of ownership of the markets or the management rights.

 

RTA would like assurance from Council that when it enters into negotiations with a suitable entity it can be confident that Council will offer the same support it provides RTA in the conduct of the markets presently. 

 

Discussion:

Council discussed the broader approach for markets held around the region and subsequent support, in the context of Council’s Community Grants and Assistance Program.

 

The Mayor called for a ‘Mover’ and ‘Seconder’ to the motion, as recorded below, however, no vote was taken on the motion at that time.

 

Moved Cr Flynn                                                            Seconded Cr O'Neil  

That Council resolve to provide the same level of support to a successful tenderer for the conduct and management of the Roma Farmers’ Markets, as has been provided to Roma Tourism Association specifically:   

 

1.       Placement of road signage to block vehicular access to the precinct;

2.       Access to Electricity outlets on site at cost;

3.       The provision of extra rubbish bins if needed;

4.       Access to tables and chairs stored in the miniature train storage shed;

5.       Routine inspection, and if required the cleaning, of toilets pre-event;

6.       Cooperation of the Parks and Gardens team to not operate sprinklers on the morning of the event and while it is in progress.

 

NO VOTE TAKEN                                                                                                         

 

 

An amendment to the motion of an additional point was then put and recorded below, with a vote held on the amendment:

 

Resolution No. GM/08.2013/34

Moved Cr Denton                                                          Seconded Cr Chambers

 

Council fully support the level of ‘In Kind’ services provided to Roma Tourism Association  with funding to be formalised through the Community Grants & Assistance Program.

 

CARRIED (The Mayor exercised his casting vote in favor of the motion)                               5/4

 

The Mayor then called for a ‘Mover’ and ‘Seconder’ amending the original motion to include the point raised in the amended motion.  The motion was recorded as follows:

 

Resolution No. GM/08.2013/35

Moved Cr Denton                                                          Seconded Cr Newman

That Council fully support the level of ‘in kind’ assistance provided to Roma Tourism Association, and  resolve to provide the same level of support to a successful tenderer for the conduct and management of the Roma Farmers’ Markets – clarifying the level of support to be provided into the future:   

 

1.       Placement of road signage to block vehicular access to the precinct;

2.       Access to Electricity outlets on site at cost;

3.       The provision of extra rubbish bins if needed;

4.       Access to tables and chairs stored in the miniature train storage shed;

5.       Routine inspection, and if required the cleaning, of toilets pre-event;

6.       Cooperation of Parks and Gardens team to not operate sprinklers on the morning of the event and while it is in progress;

 

Further that the assistance be formalised through the Community Grants & Assistance Program (as ongoing financial assistance).

 

CARRIED                                                                                                                      6/2

 

Responsible Officer

Manager - Major Projects, Economic

Development & Tourism

 

As previously arranged, Cr. Schefe left the Chamber at 9.33am to attend an appointment, advising that he would return at a later point during the meeting.

 

 

Item Number:                                   10.5

File Number: D13/37440

Subject Heading:                          Financial Management Report for the Period Ending 22 August 2013

Author and Officer’s Title:                Claire Alexander, Specialist - Strategic finance

Executive Summary: 

The Financial Management Report for the period ending 22 August 2013 was presented at a high level (Refer Table 1 – One Page Summary 2013/14) against Council’s approved budget 2013/14 for Council’s consideration.

 

The July results, being the first month of reporting for the financial year, are typically a challenging period to analyse, as Council is faced with both the year-end process (timing issues) and minimal transactions as the Council is at the same time commencing implementation of the new year’s Work Program and Budget.

 

Resolution No. GM/08.2013/36

Moved Cr Chambers                                                     Seconded Cr Denton  

That the Financial Management Report for 2013/14 (year to date) be received.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Specialist - Strategic finance

 

 

 

 


Community & Commercial Services

 

Item Number:                                   11.1

File Number: D13/34690

Subject Heading:                          Transfer of Non-Current Assets to the Maranoa Retirement Village Auxiliary

Location:                                          Mitchell

Author and Officer’s Title:                Melissa Wathen, Manager - Social Services

Executive Summary: 

With closure of the Maranoa Retirement Village, consideration needed to be given to the appropriate disposal of used equipment. The Maranoa Retirement Village Auxiliary has requested that Council facilitate the recommended alternative use and disposal of used equipment to a designated charity (Jesus Abandoned) to assist activities of daily living, as alternative options for Council would incur significant cost.

 

 

Resolution No. GM/08.2013/37

Moved Cr Denton                                                          Seconded Cr Chambers  

In accordance with Division 4, section 236, 1 (b) (i) of the Local Government Regulation 2012, that Council dispose of non-current assets remaining at the Maranoa Retirement Village to the Maranoa Retirement Village Auxiliary at no cost – including:

 

a)    Various items of used equipment, including wheelchairs and walking aids and other minor items to support activities of daily living to overseas countries via a charity (Jesus Abandoned)  in Toowoomba;

 

b)    A previously donated motorised scooter to support an individual in Mitchell.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Social Services

 

 

Infrastructure Services

 

Item Number:                                   12.1

File Number: D13/33569

Subject Heading:                          Womalilla Creek Crossing - Upgrade

Author and Officer’s Title:                Kylie Fleischfresser, Coordinator - Infrastructure Planning

Executive Summary: 

Council received a suggestion to fix and raise Womalilla Creek Crossing on Middle Road.

 

Resolution No. GM/08.2013/38

Moved Cr O'Neil                                                            Seconded Cr Wason  

That Council consider this request in future budget deliberations.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Infrastructure Planning

 

 

Item Number:                                   12.2

File Number: D13/33882

ubject Heading:                            Maranoa River Crossing - Begonia Road

Author and Officer’s Title:                Kylie Fleischfresser, Coordinator - Infrastructure Planning

Executive Summary: 

Council received a request for an upgrade to the Maranoa River Crossing on Begonia Road.

 

Resolution No. GM/08.2013/39

Moved Cr Chambers                                                     Seconded Cr Newman  

That Council consider this request in future budget deliberations

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Infrastructure Planning

 

 

Item Number:                                   12.3

File Number: D13/35029

Subject Heading:                          Creation of a 40km per hour Speed Zone Roma C.B.D.

Location:                                          Roma C.B.D. McDowall Street, Hawthorne Street, Arthur Street, Wyndham Street

Author and Officer’s Title:                Michael Parker, Director - Infrastructure Services (Acting)

Executive Summary: 

Council’s General Meeting held on 24 July, 2013 requested that staff further investigate the following C.B.D. Advisory Group recommendation:-

 

Council consider immediately introducing a 40km/hr speed limit for motorists travelling in the Roma C.B.D with consultation to occur with Queensland Police Service.

 

The outcomes were to be brought to Council at the earliest convenience.

 

Discussion:

Cr. Flynn enquired on the confirmation of Queensland Police Service’s (QPS’s) advice in relation to the proposal.   The (Acting) Director of Infrastructure advised the QPS were not in favour of implementing the 40km/hr speed limit across the entire CBD, just those locations stated in the recommendation.  QPS will enforce the new speed limitation once signage is installed that meets the required specifications.

 

Council also requested a future workshop be held with QPS to discuss matters of common interest  in Roma and other areas across the region.

 

 

Resolution No. GM/08.2013/40

Moved Cr O'Neil                                                            Seconded Cr Wason  

 

That Council introduce a 40 km/hr speed zone in:

 

a)    McDowall Street, from Charles Street to the corner of Carnarvon Highway;

 

b)    Hawthorne Street, north of Warrego Highway to the corner of Bungil Street;

 

c)     Arthur Street, north of the Warrego Highway to the corner of Bungil Street;

 

d)    Wyndham, north of the Warrego Highway to the corner of Bungil Street;

 

e)    Charles Street, north of the Warrego Highway to the corner of Bungil Street;

 

Further, that Council hold a workshop with representatives of Queensland Police Service to discuss additional matters of common interest in both Roma and other locations across the region.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Director - Infrastructure Services (Acting)

 

 

Item Number:                                   12.4

File Number: D13/34814

Subject Heading:                          Road Extension - Lanreef Road

Author and Officer’s Title:                Kylie Fleischfresser, Coordinator – Infrastructure Planning

Executive Summary: 

Council had received a request from the applicant to extend Lanreef Road.

 

Resolution No. GM/08.2013/41

Moved Cr O'Neil                                                            Seconded Cr Flynn  

That Council consider this request in future budget deliberations, including the implications contained in the draft policy which is to be brought back to Council for further consideration.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Infrastructure Planning

 

 

Item Number:                                   12.5

File Number: D13/34849

Subject Heading:                          Request for Bitumen - Lewis Street South

Author and Officer’s Title:                Kylie Fleischfresser, Coordinator – Infrastructure Planning

Executive Summary: 

Council has received a request to upgrade Lewis Street South to bitumen seal standard.

 

 

Resolution No. GM/08.2013/42

Moved Cr Newman                                                       Seconded Cr O'Neil  

That Council consider this request in future budget deliberations.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Infrastructure Planning

 

 


Development, Facilities & Environmental Services

 

Item Number:                                   13.1

File Number: D13/35594

Subject Heading:                          Easter in the Country Rodeo 2014

Location:                                          Bassett Park

Applicant:                                         Roma Rodeo Committee and Roma Pro Rodeo Association

Author and Officer’s Title:                Tanya Mansfield, Manager-Facilities

Executive Summary: 

Traditionally a night rodeo is held at Bassett Park during Easter in the Country festivities.  Council had received applications from both the Roma Rodeo Committee and the newly formed Roma Pro Rodeo Association to book Basset Park for rodeos during the 2014 Easter in the Country festival.  Council’s direction was sought in regard to this matter.

 

Discussion:

The Director of Development Facilities & Environmental Services recommended Council remove the report from the Agenda, as one of the applicants had withdrawn their application.  Council were in agreement with the proposed approach.

 

ACTION:

 

That the report be removed from the meeting agenda due to withdrawal of one of the received applications.

 

 

Responsible Officer

Manager-Facilities

 

 

Item Number:                                   13.2

File Number: D13/35662

Subject Heading:                          Placement of Historical Plaque

Location:                                          Lot 1 on M15136

Applicant:                                         Peter Cummings

Author and Officer’s Title:                Tanya Mansfield, Manager-Facilities

Executive Summary: 

Council has received a request from Peter Cummings to place a historical plaque on the site of the original Mitchell Downs Homestead in Mitchell to commemorate an ancestor of Peter’s who was buried on Mitchell Downs.  This original homestead site is now known locally as the old Recreation Reserve and is owned by Council under freehold tenure.  Council was asked to consider Peter Cummings’ request.

 

 

Resolution No. GM/08.2013/43

Moved Cr Chambers                                                     Seconded Cr Denton  

Council provide permission to Peter Cummings to place a commemorative plaque with the wording-

 

 “Elizabeth Cumming, nee Bryning.  Died 26 July 1896.  Aged 22 years.  Buried Mitchell Downs,” and measuring A5 size, on the decorative stone gate posts leading into Lot 1 on M15136 being the old Recreation Reserve Mitchell.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager-Facilities

 

 

Item Number:                                   13.3

File Number: D13/36459

Subject Heading:                          Tenancy Arrangements "Old Things Shop"

Location:                                          "Old Things Shop" Cambridge Street Mitchell

Applicant:                                         Mitchell Hospital Auxiliary

Author and Officer’s Title:                Amanda Schneekloth, Coordinator - Council Buildings & Structures

Executive Summary: 

Barbara Brennan the President of the Maranoa Retirement Village Auxiliary had written to Council seeking permission for the Mitchell Hospital Auxiliary to continue with the current arrangements for the Old Things Shop as they would like to still be able to raise funds to purchase the newspapers for the aged residents of the Aged Care Facility.

 

Resolution No. GM/08.2013/44

Moved Cr Wason                                                          Seconded Cr O'Neil  

That Council provide the Mitchell Hospital Auxiliary with approval to tenant, on a temporary basis, the Council premises at Cambridge Street Mitchell for the purpose of continuing the Old Things Shop, until such time as Council has an opportunity to review all of its support arrangements under the Community Grants and Ongoing Assistance Program.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Council Buildings & Structures

 

 

Item Number:                                   13.4

File Number: D13/36795

Subject Heading:                          Land Enquiry Mitchell

Location:                                          Mitchell

Author and Officer’s Title:                Tanya Mansfield, Manager-Facilities

Executive Summary: 

Council has received an expression of interest in purchasing Lots 43 – 53 on M15119 located in Mitchell.  The land is Council owned (freehold land) that has access to the proposed new alignment of the Warrego Highway.  Council’s direction was sought as to the disposal of this land.

 

 

 

Resolution No. GM/08.2013/45

Moved Cr Newman                                                       Seconded Cr Flynn  

That:

 

  1. Council not dispose of Lots 43 – 53 on M15119 at this time;

 

  1. The matter be brought back to Council for further consideration once the realigned Warrego Highway  has been completed in that vicinity;

 

  1. In the interim, Council commence  obtaining  preliminary/indicative valuations for the specified lots of land.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager-Facilities

 

 

Item Number:                                   13.5

File Number: D13/36845

Subject Heading:                          Surat Racecourse Ablutions Block

Location:                                          Surat Racecourse

Applicant:                                         Surat Racecourse Users Group

Author and Officer’s Title:                Tanya Mansfield, Manager-Facilities

Executive Summary: 

The Surat Racecourse Users’ Group sought Council’s permission and assistance to construct a new ablutions block at the Surat Racecourse Grounds.  The Surat Users Group will fund the purchase, delivery and installation of a new amenities block.  Council was asked to provide assistance with plumbing and connection of the amenities to electricity.  Council was also asked to waive the Surat Racecourse Users’ Group’s previous commitment to contribute $5,000 to concrete works completed at the facility in the 2012/13 year, in recognition of the group’s significant financial commitment to the new amenities.

 

Resolution No. GM/08.2013/46

Moved Cr O'Neil                                                            Seconded Cr Denton  

That Council:

 

  1. Provides permission to the Surat Racecourse Users’ Group to construct a new ablutions block at the Surat Racecourse Grounds on the condition that all building applications are sought and approved;

 

  1. Agrees to support the committee’s initiative by connecting the new amenities to electricity and completing necessary plumbing work;

 

  1. Waives the Surat Racecourse Users’ Group’s previous commitment to contribute $5,000 towards concreting works completed in the 2012/13 financial year.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager-Facilities

  

Cr. Flynn declared a ‘Material Personal Interest’ in Item 22.1 – “Airport Advisory Committee Request – Opening of a third / additional ‘Check- in’ Counter”, and a ‘Conflict of Interest in item L.1 – “Roma Airport Master Plan.”  Both recorded interests are due to his personal business operations out of the Roma Airport,  being owner of Maranoa Travel. Cr. Flynn left the Chamber at 10.00am taking no further part in discussion or debate on the following two (2) items.


 

Item Number:                                   20.1

File Number: D13/36429

Subject Heading:                          Airport Advisory Committee Request – Opening of additional 'Check-in Counter'

Location:                                          Roma Airport

Author and Councillor’s Title:           Cr. Joy Denton

Executive Summary:

At the Airport Advisory Committee held on 7 August 2013, members discussed the need for opening a third ‘check-in’ counter, as a priority, to cater for the volume of traveling passengers out of the Roma Airport on departing flights. The Committee recommendation was put forward to Council for consideration.

 

Resolution No. GM/08.2013/47

Moved Cr Denton                                                          Seconded Cr O'Neil  

That Council progress, with priority, the opening of a third ‘check-in’ counter on location at the Roma Airport.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Manager – Airports (Roma, Injune & Surat)

 

LATE ITEM

 

Item Number:                                   L.1

File Number: D13/38362

Subject Heading:                          Roma Airport Master Plan

Location:                                          Roma Airport

Author and Officer’s Title:                Ben Jones, Manager - Airports (Roma, Injune & Surat)

Executive Summary: 

The Roma Airport has experienced a large unexpected growth in passenger numbers after the upgrade of the runway and terminal were completed in 2012. The growth has highlighted that the current master plan, completed in 2009, is now out dated and a new master plan needs to  be completed to ensure there is a strategic approach to the management of the Roma Airport.

 

Resolution No. GM/08.2013/48

Moved Cr O'Neil                                                            Seconded Cr Wason  

 

That Council:

 

  1. Adopts the Roma Airport Master Plan 2013-2032 as presented, inclusive of the following documents contained within the ‘Attachments Paper’ and referred to in the Officer’s report;

 

1)     YROM07-01 Roma Airport Master Plan v01 Final for release 130703 (D13/28573)

2)     YROM07-01 Roma Airport Master Plan v01 Final for release 130703 (D13/28814)

3)     YROM07-01 Roma Airport Master Plan 2013-32

Annexure 1 Layout Plans v1.0130619 (D13/28572)

4)     YROM07-01 Roma Airport Master Plan 2013-32

Annexure 3-1 Terminal Redevelopment Plans v1 0 (D13/28815)

5)     YROM07-01 Roma Airport Master Plan 2013-32

Annexure 3-2 Estimate of Probable Construction Costs v1.0 130619 (D13/28574)

6)     YROM07-01 Roma Airport Master Plan 2013-32

Annexure 4 Noise Model Report v1.0 130619 (D13/28575)

7)     YROM07-01 Roma Airport Master Plan 2013-32

Annexure 5 Car Park Redevelopment Concept v1.0 130619 D13/28576)

8)     YROM7-01 Roma Airport Master Plan 2013-32

Annexure 6-1 Airfield Pavement Strategy v1.0 130619 (D13/28577)

9)     YROM07-01 Roma Airport Master Plan 2013-32

Annexure 7 Stakeholder Engagement Log v1.0 130619 (D13/28579)

 

  1. Approves the expansion of the Roma Airport terminal.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Manager - Airports (Roma, Injune & Surat

  

At cessation of discussion and debate on the preceding two (2) items, Cr. Flynn entered the Chamber at 10.07am.

 

PRESENTATION

 

The Mayor made a presentation to Maranoa Medal winners, Nicola Gear (Relocating from the region) and Norman Green (Retired), acknowledging their outstanding contribution in carrying out their roles with Council.   

 

 

 Subject Heading:         suspension of standing orders

Council adjourned the meeting for morning tea at 10.12am.

 

Subject Heading:          resumption of standing orders

Council resumed the meeting at 11.49am.

 

 

The Chief Executive Officer (CEO) foreshadowed that a further two late reports were ready for presentation to Council, recommending that the two reports titled ‘Proposed Contribution from Origin Energy’ and ‘Contract for Hawthorne Street Property, Roma be discussed as part of the ‘Confidential Items’ segment of the Agenda, in accordance with section 275 of the Local Government Regulation 2012, specifically pertaining to the following sections:-

 

(c)             the local government budget;

 

(e)             contracts proposed to be made by it;           

 

Council was in agreement with the inclusion of the two (2) reports as recommended by the Chief Executive Officer.   

 

 

confidential items

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (f)       starting or defending legal proceedings involving the local government;

          (e)      contracts proposed to be made by it;

          (a)      the appointment, dismissal or discipline of employees;

 

 

Resolution No. GM/08.2013/49

Moved Cr O'Neil                                                            Seconded Cr Chambers

 

That Council close the meeting to the public at 10.50am, for discussion of the tabled and additional two (late) confidential items.

 

CARRIED                                                                                                                      6/0

 

 

Cr. Denton declared a ‘Conflict of Interest’ in item C.2 “Regional Arts Development Fund Applications from Round 1, 2013/14 Financial Year” due to her being a member of the Injune District Tourism Association, one of the applicants under consideration for funding under the RADF program, and left the Chamber at 10.56am, taking no further part in discussion on the item.

 

At cessation of discussion on the abovementioned item, Cr. Denton entered the Chamber at 11.01am.

 

Having returned from an appointment earlier during the meeting, Cr. Schefe entered the Chamber at 11.05am.

 

The Mayor left the Chamber at 11.35am.  Subsequently, Deputy Mayor – Cr. Wason assumed the Chair at 11.10am.

 

Cr. Schefe declared a ‘Material Personal Interest’  in item C.9 “Standing Offer Agreement – Wet Hire of Plant (Tender 13/35)  due to him having put forward a tender as business owner of Schefe Builders, and left the Chamber at 11.53am, taking no further part in discussions on the item.

 

At cessation of discussion on the abovementioned item, Cr. Schefe entered the Chamber at 11.57am.

 

Cr. O’Neil left the Chamber at 11.59am.

Cr. O’Neil entered the Chamber at 12.01am.

 

Cr. Wason declared a ‘Conflict of Interest’ in item LC.4 “Request for Additional Concession – Water Infrastructure Contribution,” due to the applicant being a relative. Cr. Wason left the Chamber at 12.10, taking no further part in discussion on the item.

 

Due to the departure of the Deputy Mayor, Council undertook a vote to determine who should fill the position of Acting Chair in order to continue proceedings.  The nomination and vote was recorded as follows:

 

 

Resolution No. GM/08.2013/50

Moved Cr Newman                                                       Seconded Cr O'Neil

 

That Cr. Chambers be appointed as Acting Chair in the absence of the Deputy Mayor.

 

CARRIED                                                                                                                      6/0

 

 

At cessation of discussion on the abovementioned item, Cr. Wason entered the Chamber at 12.17pm and assumed the Chair.

 

Cr. O’Neil declared a ‘Conflict of Interest’ in item LC.11 – ‘Contract for Hawthorne Street Property, Roma’ due to a family member owning Real-Estate Agency, LJ Hooker Commercial, being the agent for the Vendor in this matter, and left the Chamber at 12.28pm, taking no further part in discussion on the item.

 

At cessation of discussion on the abovementioned item, Cr. O’Neil entered the Chamber at 12.36pm.

 

Resolution No. GM/08.2013/51

Moved Cr Flynn                                                            Seconded Cr O'Neil

 

That Council open the meeting to the public at 12.37pm.

 

CARRIED                                                                                                                      7/0

 

 

 

Item Number:                                   C.1

File Number: D13/34870

Subject Heading:                          Request from Roma State College Parents & Citizens Association for Assistance

Author and Officer’s Title:                Susan (Sue) Sands, Coordinator - Grants (Council & Community)

Executive Summary: 

Roma State College Parents & Citizens Association had written to Council with a request for assistance in providing 150 cubic metres of loam to top-dress their ovals.

 

Resolution No. GM/08.2013/52

Moved Cr Denton                                                          Seconded Cr Flynn  

That Council not provide  the requested financial assistance (i.e. provision of loam to top-dress school ovals) for the Roma State College Parents and Citizens Association as Council considers this to be a State Government responsibility.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Grants (Council & Community)

 

Cr. Denton declared a ‘Conflict of Interest’ in the following item due to her being a member of the Injune District Tourism Association, one of the applicants under consideration for funding under the Regional Arts Development Fund (RADF) program, and left the Chamber at 12.37pm, taking no further part in discussion or debate on the item.

 

 

Item Number:                                   C.2

File Number: D13/35479

Subject Heading:                          Regional Arts Development Fund Applications from Round 1, 2013/14 Financial Year

Author and Officer’s Title:                Susan (Sue) Sands, Coordinator - Grants (Council & Community)

Executive Summary: 

The Maranoa Regional Council Regional Arts Development Fund (RADF) Committee had assessed funding applications for arts and cultural projects and activities submitted under the 2013/14 financial year funding Round 1, closing 22 July 2013.

 

Resolution No. GM/08.2013/53

Moved Cr Newman                                                       Seconded Cr O'Neil  

That Council endorse the Regional Arts Development Fund (RADF) Committee’s grant assessment recommendations, subject to submission of all requirements:

 

Organisation

Project Description

RADF Funding Contribution

Total Project Cost

Roma Ceramic Group 

Engaging a professional glass fusing artist for a community workshop

 

$1,280

$ 2,265

Injune Photography Enthusiasts                  

Engage a tutor to conduct an intermediate photography workshop

$1,479

$ 2,379

Injune District Tourism Association     

Stage One – ‘Characters of Injune’ Street Art, designing three metal cut outs depicting local characters

$4,680

$24,130

Isolated Children’s Parents Association (ICPA) Mitchell-Tomoo Branch

Arts component of the annual Swim, Arts & Gym Camp in Mitchell.

$3,639

$ 6,900

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Grants (Council & Community)

 

At cessation of discussion and debate on the abovementioned item, Cr. Denton entered the Chamber at 12.40pm.

 

 

Item Number:                                   C.3

File Number: D13/35513

Subject Heading:                          Claim for Damages

Author and Officer’s Title:                Tanya Mansfield, Manager-Facilities

Executive Summary: 

Council had received a claim for damages, the result of a tree branch falling onto a  car when it was parked in Spencer Street Roma.  It was requested that Council consider the claim for compensation.

 

Resolution No. GM/08.2013/54

Moved Cr Denton                                                          Seconded Cr Chambers  

That Council, in accordance with the results of the insurer’s investigation, not accommodate the claim for damages and encourage the applicant to make a claim under their personal insurance coverage.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager-Facilities

 

 

 

 

 


 

Item Number:                                   C.4

File Number: D13/32913

Subject Heading:                          Roma Urban Development Area (Lot 338 WV1682)

Author and Officer’s Title:                Edward Sims, Manager - Major Projects, Economic Development & Tourism

Executive Summary: 

Formerly known as the Urban Land Development Authority (ULDA), Economic Development Queensland (EDQ) offer services and practical inputs that may be attractive and cost effective for Council to use in planning and developing the land known as  QPS Paddocks (Lot 338 WV1682) on Dargal Road and other like developments in the Maranoa. 

 

Director – EDQ Residential Development Peter Smith, proposes options under which Council and EDQ might collaborate in order to achieve Council’s goals in the developments.   The report summarised  those options and recommended that Council accept the services offered.

 

Resolution No. GM/08.2013/55

Moved Cr Schefe                                                          Seconded Cr Chambers  

 

That:

 

1.    Council accept the offer from Economic Development Queensland (EDQ), to conduct  due diligence investigations in full collaboration with Council which will include the following actions:

 

·        Prepare a concept Master Plan and Staging Plan;

·        Engage consultants to undertake detailed survey, environmental assessment and preparation of preliminary costs estimates;

·        Undertake market analysis to determine pricing and sales rates; and

·        Prepare project financial feasibility analysis.

 

2.   The feasibility analysis be prepared on the basis that it aligns with Council’s affordability objectives and the requirements of the land purchase as set out in the Deputy Premier’s letter dated 3 June 2013.

 

3.    This work, which is estimated to cost $100,000, be funded through the Regional and Resource Towns Action Plan (RRTAP) or Economic Development Queensland;

 

4.   Council authorise the Chief Executive Officer to sign the Memorandum of Understanding (MOU) attached to the agenda report - subject to addressing points 5 & 6 in the draft MOU.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Major Projects, Economic Development & Tourism

 

 


 

Item Number:                                   C.5

File Number: D13/36100

Subject Heading:                          Business Activity Report - Saleyards and Quarry

Author and Officer’s Title:                Larissa Pears, Support Officer - Community Services & Administration

Month & Year of Report:                   July 2013

Name of Department:                       Community & Commercial Services

 

Executive Summary: 

This monthly report was presented to Council to provide a summary of the performance of Council’s Quarry and Saleyards, both over the past month, and year to date.  The information in the report aims to review the month’s activities, give an overview of financial performance and bring to Council’s attention any emerging issues.

 

Resolution No. GM/08.2013/56

Moved Cr Flynn                                                            Seconded Cr O'Neil  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Support Officer - Community Services & Administration

 

Item Number:                                   C.6

 

 

File Number: D13/36669

Subject Heading:                          Racecourse North Estate Injune

Author and Officer’s Title:                Edward Sims, Manager - Major Projects, Economic Development & Tourism

Executive Summary: 

 

The Racecourse North Estate Injune is vital for the future growth of the community of Injune. 

 

The opportunity arose to apply for assistance towards the project from the Regional Development Australia Fund Round 5.    The assessment of applications has now been put on hold pending the outcome of the Federal Government election (Caretaker period).

 

 

 

Resolution No. GM/08.2013/57

Moved Cr Newman                                                       Seconded Cr Flynn  

 

That Council:

 

1.   Approve the reallocation of $150,000 of the Affordable Housing budget to the Racecourse North Estate subdivision at Injune, noting that funds can be made available from Contingency/Other Development Costs not yet required across 3 projects (South St, Miscamble St, and Qld Police Paddocks/Dargal Rd);

 

2.   Conduct the design phase immediately;

 

3.   Make further adjustments to the budget for construction costs once the outcomes of Regional Development Australia Fund (RDAF) Round 5 are known;

 

4.   Review residual contingency and development costs required for the other Affordable Housing projects at later quarterly budget reviews once further information is to hand on requirements.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Major Projects, Economic Development & Tourism

 

 

 

Item Number:                                   C.7

File Number: D13/36772

Subject Heading:                          Properties Affected by Levee Construction

Location:                                          Lot 2 on RP 158918

Applicant:                                         N/a

Author and Officer’s Title:                Michael Parker, Director - Infrastructure Services (Acting)

Executive Summary: 

Council has received correspondence from the owner of Lot 2 on RP 158918, expressing concern about potential personal outcomes resulting from the proposed State 1 and Stage 2 levee construction.

 

Resolution No. GM/08.2013/58

Moved Cr O'Neil                                                            Seconded Cr Newman  

 

That as a result of this request, Council develop a policy to deal with requests as a result of Stage 1 and Stage 2 levee construction for flood mitigation. 

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Director - Infrastructure Services (Acting)

 

 

Item Number:                                   C.8

File Number: D13/37583

Subject Heading:                          Request for Fee Refund for Lapsed Development Application for Material Change of Use – Temporary Workers Camp (400 rooming units); Storage Facility and ERA 63(2)(b)(i) (operating sewerage treatment works)

Location:                                          Warrego Highway, Pickanjinnie QLD 4455 (Lot 208 on RP835683)

Applicant:                                         Simon Turner (on behalf of Queensland Drilling Services)

Author and Officer’s Title:                Robert Hayward, Director- Development, Facilities & Environmental Services

Executive Summary: 

The applicant had requested that Council refund a specified percentage of the fees paid to Council for a lapsed development application.

 

 

Resolution No. GM/08.2013/59

Moved Cr Denton                                                          Seconded Cr Schefe  

 

That Council provide a credit equivalent to 75% of the original fees ($7,875 – GST does not apply to this fee structure) paid for the lapsed development application for Material Change of Use for Temporary Workers Camp (400 rooming units); Storage Facility and ERA 63(2)(b)(i) (operating sewerage treatment works) situated at Warrego Highway, Pickanjinnie QLD 4455, (Lot 208 on RP835683) towards the new application fees.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Director- Development, Facilities & Environmental Services

 

Cr. Schefe declared a ‘Material Personal Interest’ in the following item due to him having put forward a tender as business owner of Schefe Builders, and left the Chamber at 12.53pm, taking no further part in discussions or debate on the item.

 

Item Number:                                   C.9

File Number: D13/37593

Subject Heading:                          Standing Offer Agreement - Wet Hire of Plant (Tender 13/35)

Location:                                          Roma

Author and Officer’s Title:                John (Blue)  Gwydir, Manager - Roads & Drainage South & Regional Plant & Workshops

Executive Summary: 

In order to meet peak and ad hoc demands for individual items of road making plant and/or haulage activities around the region, it has been a long term practice to call for ‘Expressions of Interest’ to establish a Standing Offer Arrangement of suitable contractors.

 

To this end, Standing Offer Agreement – Wet Hire of Plant (Tender 13/35) was called to compile such a list.

 

Resolution No. GM/08.2013/60

Moved Cr Denton                                                          Seconded Cr O'Neil  

That Council approve the following list of submitters to be added to the Standing Offer Arrangement, conditional that prior to the engagement of any individual contractors, for any period, operational staff shall ensure that all applicable documentation has been supplied in full:

 

Hazell Bros Group – Burleigh Heads

Safeway Excavations – St George

Oz Rock Qld Pty Ltd – Toowoomba

Tyson Leahy – Wallumbilla

Shamar Earthworks Pty Ltd – Roma

Napiers Earthmoving – Yuleba

SW Sheehan – Injune

HMLC Earthmoving – Dalby

G & R Graham Transport & Construction Services Trust – Brisbane

Iva Creevey – Injune

David Keating – Mitchell

Aussie Hydrovac Services – Underwood

J & J Earthmoving – Mitchell

SBK Contracting – Mitchell

Gore Earthmoving – Goondiwindi

Truck & Shovel Services Pty Ltd – Mungallala

Builders North – Dulacca

TL & F Ayers – Roma

B C Vincent & Sons – Roma

Peak Tractors – Roma

D & R Water Haulage Pty Ltd – Roma

G & J Tipper Hire (QLD) Pty Ltd – Roma

N & S Transport (Toowoomba) Pty Ltd – Roma

Swans Earthmoving – Wallumbilla

Pearn’s Auto – Roma

Warner Earthmoving – Roma

NJ Contracting – Roma

DMAC Roma Pty Ltd – Roma

Roma Transport Services – Roma

Warren Banks Grader Contracting Pty Ltd – Injune

Warren Forbes – Roma

Tojam Transport – Roma

Yorky’s Spraying & Haulage Pty Ltd

Stabilised Pavement of Australia – Garbutt

Hainey’s Tipper Hire – Maryborough

Liberte Stud Pty Ltd – Wallumbilla

Bendemere Construction Pty Ltd – Yuleba

KGS & KMS Pty Ltd – Roma

Rod Beattie Grader Hire Pty Ltd – Roma

Injune Daily Express Pty Ltd – Injune

Keeach Earthmoving Pty Ltd – Roma

Schefe Builders – Roma

Ballard Australia – Yeppoon

Southwest Plant & Pastoral Trust – Bollon

Major Bobcat Hire – Mitchell

G & R Brown & Sons – Roma

Watson’s Backhoe –

Warroo Water & Gravel – Surat

Ballard Haulage – Pine Mountain

 

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Manager - Roads & Drainage South & Regional Plant & Workshops

 

At cessation of discussion and debate on the abovementioned item, Cr. Schefe entered the Chamber at 12.54pm.

 

 

Item Number:                                   LC.1

File Number: D13/36488

Subject Heading:                          Regional Community Newsletter - Selection of Service Provider

Author and Officer’s Title:                Jane Frith, Coordinator - Corporate Communications

Executive Summary: 

At the meeting of 24 July 2013, Council endorsed for quotations to be called for the production and distribution of the regional community newsletter, Bottle Tree Bulletin, with the first edition of the new contract to commence in October 2013 for a 12 month period.

 

 

Resolution No. GM/08.2013/61

Moved Cr Newman                                                       Seconded Cr Chambers  

That Council endorse the quotation from Booringa Action Group, for the sum of $128,040 (GST inclusive). This approval is based on the issue of 12 newsletters distributed on a monthly basis, commencing October 2013.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Corporate Communications

 

Item Number:                                   LC.2

File Number: D13/38371

Subject Heading:                          Approval to Sign Contract for Purchase of Lot 338 WV1628 (Dargal roaD)

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

Executive Summary: 

Negotiations between the State of Queensland and Maranoa Regional Council with respect to the purchase of land (currently known as ‘Qld Police Paddocks’) had been completed and a Term Sheet signed to reflect agreement on the key items being negotiated.   A draft contract was provided to Maranoa Regional Council.

 

Resolution No. GM/08.2013/62

Moved Cr Schefe                                                          Seconded Cr O'Neil  

That Council approve the signing of the contract of purchase (by Maranoa Regional Council from the State of Queensland) by the Chief Executive Officer as Council’s delegate under 257 (1) (b) of the Local Government Act 2009.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Chief Executive Officer

 

 

Item Number:                                   LC.3

File Number: D13/38405

Subject Heading:                          Minor Amendments to the Organisational Structure

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

Executive Summary: 

The report sought Council approval for the Chief Executive Officer to implement minor adjustments  to the Organisational Structure.

 

Resolution No. GM/08.2013/63

Moved Cr Denton                                                          Seconded Cr Chambers  

That:

 

1.    Council approve the proposed Organisational Structure amendments as specified below:

 

·      Formally convert two plant operator positions to labourer positions;

·      Include a graduate engineer position for project work and holiday relief (approx 6 months);

·      Include an Administration Officer – Waste in Council’s Organisational Structure;

·      Adjust  the Labourer (Saleyards) position from casual to full time employment status.

 

2.    The additional positions be included in the first quarterly budget review.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Chief Executive Officer

 

Cr Wason declared a ‘Conflict of Interest’ in the following item due to the applicant being a relative and left the Chamber at 1.00pm taking no further part in discussion or debate on the item.

 

Due to departure of the Deputy Mayor, Council undertook a vote to determine who should fill the position of Acting Chair in order to continue proceedings.  The nomination and vote was recorded as follows:

 

Resolution No. GM/08.2013/64

Moved Cr Newman                                                       Seconded Cr O'Neil

 

That Cr. Chambers be nominated as Acting Chair in the absence of the Deputy Mayor.

 

CARRIED                                                                                                                      6/0

 

 

 

 

 

Item Number:                                   LC.4

File Number: D13/38417

Subject Heading:                          Request for Additional Concession - Water Infrastructure Contribution

Location:                                          62 Hawthorne Street

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

Executive Summary:

On 13 April 2011, Council agreed to subsidise 50% of the applicant’s costs of the existing reticulated water supply infrastructure.   Council was now in receipt of an invoice for two fire hydrants.    It  was recommended that the invoice be paid in full.

 

Resolution No. GM/08.2013/65

Moved Cr Newman                                                       Seconded Cr Schefe  

That Council authorise the Chief Executive Officer to pay the invoice presented in full and final settlement of the matter.  

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Chief Executive Officer

 

At cessation of discussion and debate on the abovementioned item, Cr. Wason entered the Chamber at 1.01pm.

 

 

Item Number:                                   LC.10

 

Subject Heading:                          Proposed Contribution from Origin Energy

Author & Officer’s Title:                    Julie Reitano, Chief Executive Officer

Executive Summary:

Details of a proposed contribution from Origin Energy were detailed in an e-mail dated 27 August, following on from earlier discussions between Councillors and Origin Energy.

 

 

Resolution No. GM/08.2013/66

Moved Cr O'Neil                                                            Seconded Cr Chambers

 

That Council:

 

1.       Endorse the offer provided to Maranoa Regional Council by Origin Energy on 27    August 2013;

 

2.       Authorise the Chief Executive Officer to finalise requirements confirming acceptance and arrangements of the offer.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Chief Executive Officer

 

 

Cr. O’Neil declared a ‘Conflict of Interest’ in the following item due to a family member owning Real-Estate Agency, LJ Hooker Commercial, being the agent for the Vendor in this matter, and left the Chamber at 1.02pm, taking no further part in discussion or debate on the item.

 

Item Number:                                   LC.11

 

Subject Heading:                          Contract for Hawthorne Street Property, roma

Author & Officer’s Title:                    Julie Reitano, Chief Executive Officer

Executive Summary:

The Chief Executive Officer tabled a contract for Council’s consideration.    The Director of Community & Commercial Services provided a summary of the steps taken to date and the verbal offer.

 

Resolution No. GM/08.2013/67

Moved Cr Flynn                                                            Seconded Cr Schefe

That Council authorise the Chief Executive Officer to sign the tabled contract for the purchase of the Hawthorne Street Property, Roma for the agreed price.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Chief Executive Officer

 

At cessation of discussion and debate on the abovementioned item, Cr. O’Neil entered the Chamber at 1.03pm.

 

CLOSURE

 

There being no further business, the Deputy Mayor thanked Council for their attendance and declared the meeting closed at 1.04pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 11 September 2013, at Roma Administration Centre.

 

 

 

 

 

 

 

 

 

 

 

...............……….................      .................................      .....................................                                           

Mayor.                                      Deputy Mayor                Cr. Chambers

 

 

...................................

Date.