Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 25 September 2013 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with Deputy Mayor Cr W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr. C J O’Neil, Cr. M L Price, Cr. D J Schefe, Chief Executive Officer - Julie Reitano, Coordinator Corporate Communications - Jane Frith, and Minutes Officer - Kelly Rogers in attendance.

 

AS REQUIRED

Director Community & Commercial Services - Tony Klein, (Acting) Director Infrastructure Services - Michael Parker, Manager Administration - Dale Waldron,  Manager Financial Operations - Alan Marchant, Manager Social Services - Julie Neil, Coordinator Planning - Danielle Pearn, Coordinator Aboriginal Family Legal Service Southern Queensland - Nicholas Cedric -Thompson, Specialist Development Engineer - Ruth Golden.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.23 am.    The Chief Executive Officer outlined the reasons for the short delay in the commencement of the meeting.

 

APOLOGIES   

 

Resolution No. GM/09.2013/36

Moved Cr Schefe                                                          Seconded Cr Wason

 

That apologies be received and leave of absence granted for Cr. Flynn & Cr. Newman  for this meeting.

 

CARRIED                                                                                                                      7/0

 

 

 

Confirmation of Minutes

 

Resolution No. GM/09.2013/37

Moved Cr Chambers                                                     Seconded Cr Denton  

 

That the minutes of the General Meeting (16-11.09.13) held on 11 September 2013 be confirmed as amended (with removal of the words ‘the sole’) as detailed below:

 

Resolution No. GM/09.2013/38

Given that Council has gone to significant lengths to resolve access issues for the parties in question, that they are the sole beneficiaries of action taken by Council to date and also noting the accrued value of works undertaken by Council to the benefit of the parties, that no further action or monetary considerations be undertaken and that the status quo remain.

 

 

CARRIED                                                                                                                      7/0

  

 

 

 

Business Arising FROM MiNUTES

 

Following discussion with Councillors, the Chief Executive Officer undertook to resubmit the amended item to Council at its next meeting to clarify Council’s intentions for the next steps.

 

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Office of the CEO & Organisational Services

 

Item Number:                                   10.1

File Number: D13/41568

Subject Heading:                          2013 Christmas Closure of Administration Centres (including all Libraries, Surat Child Care Centre and the Neighbourhood Centre)

Author and Officer’s Title:                Donald  Wells, Manager - Human Resources

Executive Summary: 

As a work-life balance initiative, for the previous five years Elected Members have resolved to close Maranoa Regional Council’s Administration Offices, Regional Libraries, Surat Child Care Centre and Neighbourhood Centre during the period between Christmas and New Year.

 

Discussion:

A ‘Mover’ & ‘Seconder’ was recorded for the draft motion, however, no vote was taken at that time as Council requested further clarification from the reporting officer.  It was determined that the matter should lay on the table for further discussion and debate at a later point during the meeting. 

 

Moved Cr Schefe                                                          Seconded Cr Wason  

That Council:

 

1.       Approve closure of Council’s Offices, Libraries, Surat Child Care Centre and Neighbourhood Centre, excluding essential services, for the Christmas/New Year break from end of business Monday, 20 December 2013 to Wednesday, 1 January 2014 inclusive;

 

2.       Authorise the Chief Executive Officer to communicate the Christmas/New Year closure to Council Employees, Rate Payers, Residents and Customers.

 

NO VOTE TAKEN                                                                                                               

 

Item Number:                                   10.2

File Number: D13/42214

Subject Heading:                          Request for a Contribution to Headstone Repairs - Roma Monumental Cemetery

Location:                                          N/a

Applicant:                                         N/a

Author and Officer’s Title:                Dale Waldron, Manager - Administration

Executive Summary: 

Correspondence has been received from the Applicant requesting that Council contribute to the cost of repairs needed for their’ parents’ grave site in the Roma Monumental Cemetery.

 

Discussion:

Council requested additional information from the reporting officer, and determined that the matter should lay on the table for further discussion at a later point during the meeting, once clarification had been provided.

 

ACTION:

That the matter lay on the table for further discussion at a later point during the meeting.

 

 

 

 

Item Number:                                   10.1

File Number: D13/41568

Subject Heading:                          2013 Christmas Closure of Administration Centres (including all Libraries, Surat Child Care Centre and the Neighbourhood Centre)

Author and Officer’s Title:                Donald  Wells, Manager - Human Resources

Executive Summary: 

As a work-life balance initiative, for the previous five years Elected Members have resolved to close Maranoa Regional Council’s Administration Offices, Regional Libraries, Surat Child Care Centre and Neighbourhood Centre during the period between Christmas and New Year.

 

Discussion:

Following receipt of information from the reporting officer, Council voted on the draft motion as recorded below.

 

Resolution No. GM/09.2013/39

Moved Cr Schefe                                                          Seconded Cr Wason  

That Council:

 

1.   Approve closure of Council’s Offices, Libraries, Surat Child Care Centre and Neighbourhood Centre, excluding essential services, for the Christmas/New Year break from Monday, 23 December 2013 to Wednesday, 1 January 2014 inclusive of both dates;

 

2.   Authorise the Chief Executive Officer to communicate the Christmas/New Year closure to Council Employees, Rate Payers, Residents and Customers.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Human Resources

 

 

Item Number:                                   10.3

File Number: D13/42905

Subject Heading:                          Council Initiated Advisory Committee Meeting Minutes

Author and Officer’s Title:                Kelly Rogers, Coordinator -  Elected Members & Community Engagement

Executive Summary: 

As part of Council’s Draft Community Engagement Strategy, Council has initiated a number of Advisory Committees to seek community and stakeholder input on key projects and businesses of Council.  Feedback, and the outcomes of these forums, assists Council to identify priorities, inform decisions and develop future strategies and policies.

 

The report provided a copy of confirmed meeting minutes of each of the advisory committees that held meetings during the months of July/August 2013.

 

Discussion:

Cr O’Neil queried whether it would be possible for the Roma Saleyards Advisory Committee meeting minutes to be in the same format/template.    The Coordinator Elected Members & Community Engagement (Minutes Officer) advised that this is currently being worked on.

 

 

Resolution No. GM/09.2013/40

Moved Cr O'Neil                                                            Seconded Cr Denton  

That Council receive and note the confirmed minutes of the following Council initiated committee meetings:-

 

·         Roma CBD Advisory Committee                  (30/07/13)

·         Roma CBD Advisory Committee                  (27/08/13)

·         Airport Advisory Committee                        (07/08/13)

·         Roma Saleyards Advisory Committee         (29/07/13)

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator -  Elected Members & Community Engagement

 

 

Item Number:                                   10.2

File Number: D13/42214

Subject Heading:                          Request for a Contribution to Headstone Repairs - Roma Monumental Cemetery

Author and Officer’s Title:                Dale Waldron, Manager - Administration

Executive Summary: 

Correspondence had been received from the Applicant requesting Council to contribute to the cost of repairs needed for their parents’ grave site in the Roma Monumental Cemetery.

 


 

Discussion:

Following receipt of information from the reporting officer, Council resumed discussion on the item.

The Chief Executive Officer advised Council that a new Cemeteries Policy is currently under development and will be presented to Council for consideration in the near future.  It is the intention that the draft policy will provide a formal framework for a range of cemetery matters including future requests of this nature.  

 

Resolution No. GM/09.2013/41

Moved Cr Denton                                                          Seconded Cr Chambers

That Council not contribute to the cost of repair as all due care and respect was taken when preparing the site for burial.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Administration

 

 

 

Item Number:                                   10.4

File Number: D13/43119

Subject Heading:                          Financial Management Report for the Period Ending 18 September 2013

Author and Officer’s Title:                Claire Alexander, Specialist - Strategic Finance

Executive Summary: 

The Financial Management Report for the period ending 18 September 2013 was presented at a high level (Refer Table 1 – One Page Summary 2013/14) against Council’s approved 2013/14 budget  for Council’s consideration.

 

The overall result is a (temporary) deficit of $10.6M. The majority of this amount relates to recoverable works - $8.5M is to be claimed for flood restoration works and a further $2.0M on Main Roads Contract works.

 

Resolution No. GM/09.2013/42

Moved Cr Chambers                                                     Seconded Cr Price  

That the Financial Management Report year to date for 2013/14 be received.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Specialist - Strategic Finance

 

 

Item Number:                                   10.5

File Number: D13/43189

Subject Heading:                          Write-Off / Write-On Action arising out Council's Stocktake of Stores Inventory

Author and Officer’s Title:                Alan Marchant, Manager - Financial Operations

Executive Summary: 

This report recommended to Council the formal write-off/write-on of quantities and values arising out of Council’s stocktake of its Stores inventory items as at the 30 June 2013.

 

Discussion:

Council requested additional information from the reporting officer, determining that the matter should lay on the table for further discussion at a later point during the meeting.

 

ACTION:

That the matter lay on the table for further discusson at a later point during the meeting.

 

 

 

Infrastructure Services

 

Item Number:                                   12.1

File Number: D13/40757

Subject Heading:                          Mitchell and Amby Flood Mitigation Studies, Stages 2 & 3

Location:                                          Towns & Surrounds of Mitchell and Amby

Author and Officer’s Title:                Michael Parker, Director - Infrastructure Services (Acting)

Executive Summary: 

Council has received the Mitchell and Amby Flood Mitigation Studies, Stage 1.  The report contained several recommendations to reduce the flood risk and increase the flood resilience of the townships.

 

BMT WBM, the firm engaged to conduct Stage 1 of the study had submitted proposals for Stages 2 & 3 in both towns.

 

Discussion:

The Mayor enquired on the expected completion date of the studies.  The (Acting) Director advised that it was expected that they would be completed by December 2013.

 

Resolution No. GM/09.2013/43

Moved Cr O'Neil                                                            Seconded Cr Chambers  

That Council engage the services of BMT WBM for Stages 2 & 3 of the Mitchell and Amby Flood Mitigation Studies at the estimated costs as detailed:

 

Amby Flood Mitigation Study, Stages 2 & 3: $56,235 (GST Exclusive)

 

Mitchell Flood Mitigation Study, Stages 2 & 3: $98,695 (GST Exclusive)

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Director - Infrastructure Services (Acting)

 

 

Item Number:                                   12.2

File Number: D13/40833

Subject Heading:                          Re: Request for Dust Seal - Pinelands Lane

Author and Officer’s Title:                Kylie Fleischfresser, Coordinator – Infrastructure Planning

Executive Summary: 

Council had received a request to construct a dust seal on Pinelands Lane, Mitchell.


 

Resolution No. GM/09.2013/44

Moved Cr Chambers                                                     Seconded Cr Wason  

That:

 

1.      The  applicant be advised of Council’s Dust Seal Policy and associated budgetary allocation for 2013/14;

 

2.      If the request is approved administratively, in line with budgetary and policy considerations, the adjustment be made to the dust seal budget as part of the next budget review.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Infrastructure Planning

 

 

Item Number:                                   12.3

File Number: D13/41049

Subject Heading:                          Naming of UnNamed Road

Location:                                          Wallumbilla

Applicant:                                         N/a

Author and Officer’s Title:                Kim Edwards, Technical Officer - GIS/CAD

Executive Summary: 

A name is required for an unnamed road located off Swans Road, Wallumbilla, so a rural addressing number can be provided.

 

Discussion:

Council requested a copy of the Road Naming Policy specifications to further consider appropriate names that would meet the policy conventions.  The matter was then laid on the table for further consideration at a later point during the meeting on receipt of the requested information.

 

ACTION:

That the matter lay on the table for discussion at a later point during the meeting.

 

 

 

Item Number:                                   12.4

File Number: D13/42604

Subject Heading:                          Footpath Request - Caroline St, Mitchell

Author and Officer’s Title:                Kylie Fleischfresser, Coordinator - Infrastructure Planning

Executive Summary: 

Council has received a request to construct a footpath on Caroline Street, Mitchell.

 

Resolution No. GM/09.2013/45

Moved Cr Schefe                                                          Seconded Cr O'Neil  

That Council consider this request in future budget considerations.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Infrastructure Planning

 

Cr. O’Neil left the Chamber at 9.59am.

Cr. O’Neil entered the Chamber at 10.01am.


 

Item Number:                                   10.5

File Number: D13/43189

Subject Heading:                          Write-Off / Write-On Action arising out Council's Stocktake of Stores Inventory

Author and Officer’s Title:                Alan Marchant, Manager - Financial Operations

Executive Summary: 

This report recommended to Council the formal write-off/write-on of quantities and values arising out of Council’s stocktake of its Stores inventory items as at the 30 June 2013.

 

Discussion:

Following receipt of further information from the reporting officer, Council resumed discussion on the item, which had been laid on the table at an earlier point during the meeting.

 

Resolution No. GM/09.2013/46

Moved Cr Price                                                             Seconded Cr Wason  

 

That Council approve the write-off/write-on of the quantities and values of those store inventory items identified as requiring adjustment after the completion of the stocktake undertaken in June 2013.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Financial Operations

 

 

Development, Facilities & Environmental Services

 

Item Number:                                   13.1

File Number: D13/41997

Subject Heading:                          Rename Injune Building

Location:                                          41-45 Hutton Street Injune Qld 4454

Author and Officer’s Title:                Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Injune Community Partnership had proposed a name change for the building known as the ‘Injune Youth Group Building’ and previously as the “Old Visitor Information Centre’ located 41-45 Hutton Street, Injune being on part of Lot 3 on Plan 171817.

 

Resolution No. GM/09.2013/47

Moved Cr O'Neil                                                            Seconded Cr Schefe  

That Council rename the building previously known as the ‘Injune Youth Group Building’ to ‘Injune Community Centre’ and work with Injune Community Partnership to develop signage for the building.

 

CARRIED                                                                                                                      6/1

 

Responsible Officer

Coordinator - Property & Legal

 

 


 

 

Item Number:                                   13.2

File Number: D13/43704

Subject Heading:                          Council Controlled Land Clean Up

Author and Officer’s Title:                Sandra Crosby, Manager - Environmental Health, Compliance & Waste

Executive Summary: 

Additional clarification was sought on Council’s resolution of 11 September 2013, which provided authority for Council to set a prescribed fee for Council, and/or its authorised agent, to implement a clean up process for a section of stock route at Wallumbilla that has the potential to have an approximate cost recovery fee of six thousand dollars ($6,000).

 

Resolution No. GM/09.2013/48

Moved Cr Denton                                                          Seconded Cr Schefe  

That Council extend Resolution No. GM/09.2013/16 to read as follows:

 

That Council endorse actions stated in Part 5 Enforcement, of Local Law No. 1 (Administration) 2011, for the clean-up of stock route land located from Houston’s Road west to Hill Street in Wallumbilla at a cost of approximately six thousand dollars ($6,000) to Council should Item 3 as written below be required to occur.

 

          3. Should the items still remain on the stock route at the end of the Compliance Notice timeframe, Council may seize (dismantle if necessary) and impound the materials.

 

And:

 

a)   Set the prescribed fee for the implementation of the clean up process for that section of stock route from Houston’s Road west to Hill Street, Wallumbilla at six thousand dollars ($6,000); and

 

b)   The cost recovery fees be invoiced to Mrs Bertha Diebert (owner of items on the stock route) upon Council implementing action to clean up the stock route; and

 

c)   Provide Mrs Bertha Diebert with Council’s debt payment timeframe of 30 days, and advise that she may write to Council requesting a ‘payment plan’ agreeable to both parties.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Environmental Health, Compliance & Waste

 

 

Subject Heading:  suspension of standing orders

Council adjourned the meeting for morning tea at 10.07am.

 

Subject Heading:  resumption of standing orders

Council resumed the meeting at 10.52am.


LATE ITEMS

 

Item Number:                                   L.1

File Number: D13/43040

Subject Heading:                          Unaudited Financial Statements for the Year ended 30 June 2013

Author and Officer’s Title:                Alan Marchant, Manager - Financial Operations

Executive Summary: 

To provide Council with Maranoa Regional Council’s Unaudited Annual Financial Statements for the financial year ended 30 June 2013 that will be submitted to the Queensland Audit Office.

 

Discussion:

Council deferred discussion on the matter pending supporting documentation for the officer’s report, determining that the matter should lay on the table for further discussion at a later point during the meeting.

 

ACTION:

That the matter lay on the table for further discussion at a later point during the meeting.

 

 

 

Item Number:                                   L.2

File Number: D13/43905

Subject Heading:                          Rural Residents without Water Supply due to Drought Conditions

Author and Councillor:                     Cr. Joy Denton

Executive Summary:

The Rural Financial Counseling Reference Group met for their monthly meeting on 19 September 2013, to discuss current concerns with respect to extremely difficult living conditions experienced by a number of residents in rural and remote areas across the region who are impacted by the drought and subsequent shortages of household water.

 

The Group requested Council give consideration to how these residents may be assisted – including through advocacy to other tiers of government..

 

Discussion:

Council suggested that preliminary discussions occur between the Social Services Departmental officers and the Group in relation to the Emergency Relief program auspiced by Council, noting however that this would not address the issues pertaining to water.    Council also advised that it would be helpful to know the overall number of affected households within the Maranoa region.

 

Resolution No. GM/09.2013/49

Moved Cr Price                                                             Seconded Cr O'Neil  

That Council:

 

1.      Request a briefing from representatives of the Rural Financial Counseling Reference Group as a matter of priority.

 

2.      Delegate authority to the Mayor to approve the implementation of actions informally agreed with Councillors following the above briefing.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Director Community & Commercial Services

 


 

Item Number:                                   L.3

File Number: D13/44435

Subject Heading:                          Toowoomba Surat Basin Study Tour – United States of America & Canada

Author and Councillor:                     Cr. Cameron  O'Neil

Executive Summary:

Councillors Wason & O’Neil attended the Toowoomba Surat Basin Study Tour of the United States of America & Canada on 4 – 18 August 2013, as Council Delegates.  The report outlined a number of recommendations for Council’s consideration and provided an overview of impressions and findings of the locations visited, in responding to the Gas Industry impacts and opportunities..

 

Resolution No. GM/09.2013/50

Moved Cr O'Neil                                                            Seconded Cr Wason  

That Council:

 

1.      Receive and note the report as presented by Cr. Wason & Cr. O’Neil;  and

 

2.        Further investigate:-

 

·         The development of a high quality training hub in the Maranoa;

·         The development of economic strategies to diversify the region’s industries, aiming to ensure maximum benefit for other key industries (such as agriculture, tourism and aviation;

·         Building international economic development partnerships with the Town of Olds and Mountain View County, Alberta, Canada.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Councillor

 

 

Item Number:                                   L.1

File Number: D13/43040

Subject Heading:                          Unaudited Financial Statements for the Year ended 30 June 2013

Author and Officer’s Title:                Alan Marchant, Manager - Financial Operations

Executive Summary: 

To provide Council with Maranoa Regional Council’s Unaudited Annual Financial Statements for the financial year ended 30 June 2013 that will be submitted to the Queensland Audit Office.

 

Discussion:

Following receipt of attachments referenced in the officer’s report, Council resumed discussion on the item having laid it on the table at an earlier point during the meeting.

 

Resolution No. GM/09.2013/51

Moved Cr Chambers                                                     Seconded Cr Price  

 

That Council endorse the submission of Maranoa Regional Council’s Unaudited Financial Statements for the year ended 30 June 2013 for presentation to the Queensland Audit Office.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Financial Operations

 

Cr. O’Neil left the Chamber at 11.39am.

Cr. O’Neil entered the Chamber at 11.40am.

 

Item Number:                                   L.4

Subject Heading:                          Material Change of Use - "Extractive Industry", "Industry" (Medium Impact Industry) ERA 16, (File: 2012/18431)

Location:                                          Swans Road, Wallumbilla Qld 4428 (Lot 2 on SP186195)

Applicant:                                         Ostwald Quarries Pty Ltd

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

Executive Summary: 

Representatives of Ostwald Quarries Pty Ltd met with Council representatives on 24 September in relation to this and other matters.    After having explored other options, the applicant  sought Council’s views on the long term use of East Street for their operation.    To progress consideration of this option, the Ostwald representatives were supportive of community consultation similar to that referred to during Council’s meeting of 24 April 2013. A letter was included by way of attachment.

 

 

Discussion:

Council determined that the matter should lay on the table for further discussion at a later point during the meeting.

 

ACTION:

That the matter lay on the table for further discussion at a later point during the meeting.

 

 

 

 

CONFIDENTIAL ITEMS

 

In accordance with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

(a)        the appointment, dismissal or discipline of employees;

(e)        contracts proposed to be made by it;

(f)         starting or defending legal proceedings involving the local government;

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

 

Resolution No. GM/09.2013/52

Moved Cr O'Neil                                                            Seconded Cr Denton

 

That Council close the meeting to the public at 11.57am.

 

CARRIED                                                                                                                      7/0

 

 

 

 

Cr. O’Neil left the Chamber at 12.03pm.

Cr. O’Neil entered the Chamber at 12.05pm.

 

Cr. O’Neil left the Chamber at 12.21pm.

Cr. O’Neil entered the Chamber at 12.25pm.

 

 

Subject Heading:  suspension of standing orders

Council adjourned the meeting for lunch at 12.30pm.

 

Subject Heading:  resumption of standing orders

Council resumed the meeting at 1.30pm.

 

Resolution No. GM/09.2013/53

Moved Cr Wason                                                          Seconded Cr O'Neil

 

That Council open the meeting to the public at 3.11pm.

 

CARRIED                                                                                                                      7/0

 

 

Subject Heading:  suspension of standing orders

Council adjourned the meeting for a brief recess at 3.13pm.

 

Subject Heading:  resumption of standing orders

Council resumed the meeting at 3.39pm.

 

 

Item Number:                                   12.3

File Number: D13/41049

Subject Heading:                          Naming of UnNamed Road

Location:                                          Wallumbilla

Author and Officer’s Title:                Kim Edwards, Technical Officer - GIS/CAD

Executive Summary: 

A name is required for an unnamed road located off Swans Road, Wallumbilla, so a rural addressing number can be provided.

 

Discussion:

Following receipt of policy specifications, discussions resumed on the item, which had been left on the table earlier during the meeting.

 

Resolution No. GM/09.2013/54

Moved Cr Price                                                             Seconded Cr O'Neil  

 

That Council:

 

  • Re-name the road currently referred to as ‘Off Swans Road’ to ‘Stolz Lane’;

 

  • Name the road currently referred to as ‘No 2 Off Swans Road’ ‘Jenkinsen Road’.  

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Technical Officer - GIS/CAD

 

 

Item Number:                                   C.1

File Number: D13/42244

Subject Heading:                          Business Activity Report - Saleyards and Quarry

Author and Officer’s Title:                Larissa Pears, Coordinator - Community & Commercial Support & Administration

Month & Year of Report:                   August 2013

Name of Department:                       Community & Commercial Services

 

Executive Summary: 

This monthly report was presented to Council to provide a summary of the performance of Council’s Quarry and Saleyards both over the past month and year to date. The information in the report aims to review the month’s activities, give an overview of financial performance and bring to Council’s attention any emerging issues.

 

Resolution No. GM/09.2013/55

Moved Cr Schefe                                                          Seconded Cr Wason  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator – Community & Commercial Support & Administration

 

 

Item Number:                                   C.2

File Number: D13/40775

Subject Heading:                          Aboriginal Family Violence prevention Legal Service Tender

Author and Officer’s Title:                Julie Neil, (Acting) Manager - Social Services

Executive Summary: 

The Aboriginal Family Legal Service’s future strategic plan and operational model requires review for Southern Queensland. Opportunities for this service to be autonomous have arisen via a tender for program management. Benefits and implications were addressed within the report.

 

Resolution No. GM/09.2013/56

Moved Cr Denton                                                          Seconded Cr Chambers  

That Council supports the Aboriginal Family Legal Service Advisory Committee Inc. to tender for the Aboriginal Family Violence Prevention Legal Service Program for the Southern Queensland Region by:

 

  • Not tendering for the service when it becomes available in November 2013; and
  • Providing a letter of support to the Aboriginal Family Legal Service Advisory Committee Inc. in the tendering process.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Social Services

 

Cr. Price left the Chamber at 3.48pm.

Cr. Price entered the Chamber at 3.50pm.


 

 

Item Number:                                   C.3

File Number: D13/42320

Subject Heading:                          Request for Council to waive application fees associated with resolving unapproved building applications

Author and Officer’s Title:                Danielle Pearn, Coordinator - Planning

Executive Summary: 

The applicant had requested that Council waive fees associated with rectifying unapproved building works at specified locations.

 

Resolution No. GM/09.2013/57

Moved Cr Schefe                                                          Seconded Cr Chambers  

 

That Council not approve the applicant’s request to waive fees associated with obtaining the necessary development approvals for a mezzanine floor in one of the Pathfinder sheds (location detailed in the agenda report) and; Council not approve the applicant’s request to waive fees associated with obtaining development approval for a retaining wall on the same site.

 

CARRIED                                                                                                                      5/2

 

Responsible Officer

Coordinator - Planning

 

 

LATE CONFIDENTIAL ITEMS

 

Item Number:                                   LC.1

File Number: D13/43887

Subject Heading:                          Proposed Modifications to Organisational Structure

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

Executive Summary: 

The report formally put forward a number of suggestions for modifications to the Organisational Structure for Council’s consideration.

 

Resolution No. GM/09.2013/58

Moved Cr Denton                                                          Seconded Cr Price  

That Council:

 

1.       Authorise the Chief Executive Officer to engage with the Council teams about the potential grouping of Directorates as follows, depending on final recruitment processes and assessment:

 

          * Director – Corporate, Community & Commercial Services

          * Director – Development, Facilities & Environmental Services

          * Director – Infrastructures Services

 

          This is to include engagement with the Executive Management Team and relevant officers in relation to a number of items including but not limited to:

 

                   •        The potential transitioning to a single Manager Community Services

                   •        The potential merger of Community Development and Tourism & Events

 

2.       Authorise the Chief Executive Officer to review opportunities to add an additional resource to Executive Services.

 

3.       Approve the amendment of the Infrastructure Services chart to incorporate under the Director the following roles:

 

-       Coordinator Infrastructure Program Funding

-       Technical Officer Engineering Services

-       Funding Officer (currently titled Flood Recovery & Energy Sector Contracts) and

-       Coordinator Flood Recovery Quality.

 

4.       Approve the Principle Solicitor reporting directly to the Manager Social Services.

 

5.       Position number - 0247.1 – Approve a change in title from Coordinator to Specialist -Integrated Safety, Quality & Environment System.

 

6.       Position number - 0268.1  - Approve the  extension of the temporary appointment for the Funding Officer – Flood Recovery & Energy Sector Contracts  from 8/11/13 to 30/6/14.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Chief Executive Officer

 

 

Item Number:                                   LC.2

File Number: D13/44055

Subject Heading:                          Community Care Services - Panel of Preferred Suppliers

Author and Officer’s Title:                Julie Neil, (Acting) Manager - Social Services

Executive Summary: 

A request for Quote was called for a Panel of Preferred Suppliers to provide Home Maintenance Services for Community Care Services to allow the Community Care Services to meet contractual obligations under the Service Agreements between both the Federal and State Government Home and Community Care funding bodies.

 

In accordance with the Maranoa Regional Council Purchasing policy, the Community Care Service sought  Council’s approval to maintain a preferred supplier list.

 

A preferred supplier arrangement is a contractual arrangement used when goods and/or services will be supplied under agreed pricing conditions for a stated period, which in this case is for a 12 month period.

 

Resolution No. GM/09.2013/59

Moved Cr Schefe                                                          Seconded Cr O'Neil  

That Council appoints the following suppliers as their Panel of Preferred Suppliers for Community Care Services Programs for a 12-month period:

 

 

SERVICE

                          PROVIDER

Electrical Services

Barclay Electrical Pty Ltd 

Plumbing Services

Roma Plumbing Pty Ltd

Carpentry Services

D M & S J Walmsley t/a David Walmsley Builder

Handyman Services

A M & L A Aisthorpe t/a Farmers’ Supplies

Brett’s Handyman 

D M & S J Walmsley t/a David Walmsley Builder

 

Carpet Cleaning

B M & L M  Bennett t/a Bottletree Carpet & Tile Care

D M & S J Walmsley t/a David Walmsley Builder

Cleaning Services

D M & S J Walmsley t/a David Walmsley Builder

A M & L A Aisthorpe  t/a Farmers’ Supplies

Lawn and Gardening Maintenance

Brett Gallagher t/a Brett’s Handyman 

D M & S J Walmsley  t/a David Walmsley Builder

R K & B A Wallis  t/a R & B Mowing 

Mr Ronald J Irwin  

Mr Russell Allen   

A M & L A Aisthorpe t/a Farmers’ Supplies 

Mr John Sokoll  t/a John Sokoll

Wood Collection and Chopping

D M & S J Walmsley t/a David Walmsley Builder

 

Mr Ronald J Irwin 

 

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Social Services

 

 

Item Number:                                   LC.3

File Number: D13/44369

Subject Heading:                          GAS Disconnection Fee

Author and Officer’s Title:                Alan Marchant, Manager - Financial Operations

Executive Summary: 

This report recommended that Council not introduce the recently approved Disconnection Fee for gas consumers who were existing at the time of the introduction of this new fee.

 

Resolution No. GM/09.2013/60

Moved Cr Chambers                                                     Seconded Cr Price  

That Council not apply  the newly approved Disconnection Fee for gas consumers who were existing at the time of the introduction of this new fee.   Further that Council advise new customers appropriately of the new fee structure.  

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Financial Operations

 

 

Item Number:                                   LC.4

File Number: D13/44508

Subject Heading:                          Feedback to Date on Land Negotiations – Roma Flood Mitigation Project

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

Executive Summary: 

Discussions have occurred with some of the identified, affected  land owners.    The purpose of the report was  to provide an update to Council, and seek guidance on the next steps.

 

Resolution No. GM/09.2013/61

Moved Cr Price                                                             Seconded Cr Schefe  

 

That Council authorise valuations for each of the properties having regard to both market value and the costs and impacts associated with a resumption process.   Further that the selection of valuer be at the discretion of the identified land owners.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Chief Executive Officer

 

 

Item Number:                                   LC.5

File Number: D13/44265

Subject Heading:                          Proposal - House Raising

Author and Officer’s Title:                Michael Parker, Director - Infrastructure Services (Acting)

Executive Summary: 

Council had discussed compensation issues relating to the impact of Stage 1 of the Roma Flood Mitigation Project.

 

The residence at the  specified location has been identified as being a case for raising, due to the modelled increase in water depth due to the Stage 1 levee.

 

Resolution No. GM/09.2013/62

Moved Cr Wason                                                          Seconded Cr O'Neil  

That Council approve a financial contribution to the owner of the identified property for financial assistance towards house raising; and delegate authority to the Chief Executive Officer to determine the monetary amount based on the reasonable cost of the house raising.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Director - Infrastructure Services (Acting)

 

 

Item Number:                                   L.4

File Number: D13/44492

Subject Heading:                          Material Change of Use - "Extractive Industry", "Industry" (Medium Impact Industry) ERA 16, (File: 2012/18431)

Location:                                          Swans Road, Wallumbilla Qld 4428 (Lot 2 on SP186195)

Applicant:                                         Ostwald Quarries Pty Ltd

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

Executive Summary: 

Representatives of Ostwald Quarries Pty Ltd met with Council representatives on 24 September in relation to this and other matters.    After having explored other options, the applicant  sought Council’s views on the long term use of East Street for their operation.    To progress consideration of this option, the Ostwald representatives were supportive of community consultation similar to that referred to during Council’s meeting of 24 April 2013. A letter was included by way of attachment.

 

Discussion:

Council again commenced discussions on the item, having left the matter on the table for further discussion at a later point during the meeting.

 

Resolution No. GM/09.2013/63

Moved Cr Price                                                             Seconded Cr Chambers  

 

That:

 

•        Ostwalds Quarry be thanked for their letter and offer to participate in consultation, but the  developer be advised that Council has elected alternative arrangements;

 

•        Council proceed with community consultation in Wallumbilla & the surrounding district, seeking public views on traffic management in Wallumbilla & surrounds, including but not limited to East Street.   Further that this be done separate to any steps that may be required under a development assessment process for specific applications.

  

CARRIED                                                                                                                      7/0

 

Responsible Officer

Chief Executive Officer

 

 

 

Item Number:                                   LC.6

File Number: D13/44497

Subject Heading:                          Marra Marra Road Grid Application

Author and Officer’s Title:                Julie Reitano, Chief Executive Officer

Executive Summary: 

Council was in receipt of a grid application for the second location referred to in Council’s meeting of 12 June 2013.  Some additional matters had come to light which required Council’s consideration.

 

Resolution No. GM/09.2013/64

Moved Cr O'Neil                                                            Seconded Cr Schefe  

That:

 

1.         As informally circulated, Council note and endorse the response forwarded to the applicant in respect to the additional road request.

 

2.         Council temporarily defer processing the application – given the personal hardship reasons outlined in the report, and note the request from the Ombudsman’s Office to not remove the grid until such time as that Office has had time to review the matter.

 

3.         Council provide the package of documentation to the Ombudsman’s Office for review and advice in respect to the matters raised with them.

 

4.             Council await advice on the outcome of the application for a permit to occupy, and reconsider the grid application at a later time.

 

CARRIED                                                                                                                      6/1

 

Responsible Officer

Chief Executive Officer

 

In closing the Mayor thanked Councillors for their attendance at the previous day’s official Sod Turning Ceremony for the Roma Flood Mitigation Project Stage 1 Levee in Roma, and the official opening of the Mitchell Multipurpose Health Service Extension.

 

The Mayor, Councillors and Chief Executive Officer acknowledged and expressed appreciation for the contribution of the Director – Community & Commercial Services, Mr Tony Klein, wishing him well in his future endeavours after officially finishing in the role on 4 October 2013.

 


CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 4.16pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 9 October 2013, at Roma Administration Centre.

 

 

 

 

...............……….................                                            ..................................

Mayor.                                                                  Date.