Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 23 October 2013 commencing at 9.00am

 

ATTENDANCE

 

Deputy Mayor Cr W S Wason chaired the meeting with  Cr. J L Chambers, Cr. R J Denton, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Chief Executive Officer – Julie Reitano, Coordinator – Corporate Communications – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

Director Development, Facilities & Environmental Services – Rob Hayward, (Acting) Director Infrastructure Services – Michael Parker, Manager Social Services – Julie Neil, Manager Major Projects, Economic Development & Tourism – Ed Sims, Coordinator Grants (Council & Community) – Sue Sands.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Deputy Mayor welcomed all present and declared the meeting open at 9.10am.

 

APOLOGIES   

 

Resolution No. GM/10.2013/21

Moved Cr O'Neil                                                            Seconded Cr Denton

 

That apologies be received and leave of absence granted for Councillors Loughnan, Flynn & Schefe for this meeting.

 

CARRIED                                                                                                                      6/0

 

 

Confirmation of Minutes

 

Resolution No. GM/10.2013/22

Moved Cr Chambers                                                      Seconded Cr Newman  

 

That the minutes of the General Meeting (18-9.10.13) held on 9 October 2013 be confirmed, noting the following amendment to item 1 of  Resolution No. GM/10.2013/13

 

That Council:

 

  1. Adopt Receive the Roma Flood Mitigation Study, Stage 2 Report;

 

CARRIED                                                                                                                      6/0

  

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Office of the CEO & Organisational Services

 

Item Number:                                    10.1

File Number: D13/49380

Subject Heading:                         Future Role of Community Development-Surat

Author and Officer’s Title:                 Kelly Rogers, Coordinator -  Elected Members & Community Engagement

Executive Summary: 

Surat & District Development Association (SDDA) had written to Council supporting Council’s decision to review position retention and the role of Community Development in the Surat community.  The group has obtained a listing of signatories in favour of this approach, and further requested that Council engage with the Surat community as part of the position and role review.

 

Resolution No. GM/10.2013/23

Moved Cr O’Neil                                                            Seconded Cr Newman  

That Council:

 

1.   Receive and note the email and recorded signatories tabled;

 

2.   Note that the results of the community consultation held on 15 October 2013 are included in the Report on the Organisational Structure within a separate agenda item.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator -  Elected Members & Community Engagement

 

 

Item Number:                                    10.2

File Number: D13/49488

Subject Heading:                         Objection to an Approved Development Application

Location:                                          141 Pickanjinne North Road - Yuleba

Author and Officer’s Title:                 Kelly Rogers, Coordinator -  Elected Members & Community Engagement

Executive Summary: 

A letter of petition had been received by Council in response to the approved development of a workers camp located at 141 Pickanjinnie North Road, Pickanjinnie. 

 

Resolution No. GM/10.2013/24

Moved Cr Denton                                                          Seconded Cr Price  

That Council receive and note the petition tabled.  

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator -  Elected Members & Community Engagement

 

 

Item Number:                                    10.3

File Number: D13/49640

Subject Heading:                         Council Initiated Advisory Committee Meeting Minutes

Author and Officer’s Title:                 Kelly Rogers, Coordinator -  Elected Members & Community Engagement

Executive Summary: 

As part of Council’s Draft Community Engagement Strategy, Council has initiated a number of Advisory Committees to seek community and stakeholder input on key projects and businesses of Council.  Feedback, or the outcomes of these forums, assists Council to identify priorities, inform decisions and develop future strategies and policies.

 

This report provided a copy of the confirmed meeting minutes of the advisory committees that held meetings during the months of August/September 2013.

 

Resolution No. GM/10.2013/25

Moved Cr Newman                                                        Seconded Cr Denton  

That Council receive and note the confirmed minutes of the Airport Advisory Committee (04/09/13).

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator -  Elected Members & Community Engagement

 

 

Item Number:                                    10.4

File Number: D13/49654

Subject Heading:                         Consideration of Elected Member Attendance at Conferences

Location:                                          Brisbane & Alice Springs

Author and Officer’s Title:                 Kelly Rogers, Coordinator -  Elected Members & Community Engagement

Executive Summary: 

The report sought formalisation of Elected Member attendance at conferences and meetings as part of advocacy activities and/or enhancing strategy and policy development for Maranoa Regional Council.

 

 

Resolution No. GM/10.2013/26

Moved Cr O'Neil                                                            Seconded Cr Chambers  

That Council approve:

 

1.   The attendance of Cr. Peter Flynn & Partner at the 2013 PCYC Town & Country Gala Ball on 26 October 2013 Brisbane;

 

2.   The attendance of Cr. Ree Price at the 2013 National Local Roads & Transport Congress – Sustaining our Roads on 12 – 14 November 2013 in Alice Springs.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator -  Elected Members & Community Engagement

 

 

Community & Commercial Services

 

Item Number:                                    11.1

File Number: D13/45712

Subject Heading:                         Maranoa Early Learning Centre

Author and Officer’s Title:                 Julie Neil, Manager - Social Services

Annette Gallagher, Coordinator - Community Care

Executive Summary: 

Community consultation was held in Surat on 15 October 2013 to gather and share Maranoa Early Learning Centre information.

 

Feedback from residents highlighted the need for further child care investigations, community engagement and information sharing.

 

Follow up discussions with not-for-profit organisations has highlighted an interest, and request for further operational and business information. Follow up discussions with the Surat State School Principal has also highlighted interest in pursuing the transition of the Kindergarten to school grounds. Considering the timeframe involved with this exploration, it is recommended that Council continue the status quo until long term sustainable alternatives are certain.

 

Discussion:

Council discussed the need to finalise appropriate survey questions for circulation to the community as a matter of priority.

 

Cr. Newman commended staff on the quality of the discussion paper circulated to attending community members at the Surat consultation session on 15 October 2013. 

 

Resolution No. GM/10.2013/27

Moved Cr Price                                                             Seconded Cr Denton  

That Council endorse the:

 

1.   Re-distribution of the Maranoa Early Learning Survey throughout Surat and surrounds;

 

2.   Continuation of engagement and investigation between Maranoa Regional Council, the Office of Early Childhood Education and Care, Education Queensland, Surat State School, private and not-for-profit child care organisations;

 

3.   Development of a business analysis for private and not-for-profit child care organisation/ s distribution and viewing;

 

4.   Continuation of the Maranoa Early Learning service delivery until December 2014;

 

5.   Recruitment of a Specialist – Early Childhood position - 12 month contract.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Community Care

 

 

Item Number:                                    11.2

File Number: D13/46353

Subject Heading:                         Consumer Directed Care Consultation

Author and Officer’s Title:                 Julie Neil, Manager - Social Services

Executive Summary: 

Community Aged Care Packages (CAPS) are being replaced with a new model, Consumer Directed Care. Maranoa Regional Council can either transition their packages to the new model or exit by no later than June 2015. External community care service provider consultation is required. This will provide information regarding the future delivery of this service to the region and provide a basis for further Council recommendations.

 

Discussion:

Council requested that an updated discussion paper designed for the specific audience be developed for consultation.

 

Resolution No. GM/10.2013/28

Moved Cr Denton                                                          Seconded Cr O'Neil  

That Council authorise:

 

1.   Manager Social Services and Coordinator Community Care to consult with key stakeholders regarding their interest and intentions with respect to Consumer Directed Care service delivery for the Maranoa.

 

2.   Officer consultation with South West Hospital Health;

 

3.   Officer consultation with Anglicare; and

 

4.   Officer consultation with BlueCare.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Manager - Social Services

 

 

Item Number:                                    11.3

File Number: D13/48505

Subject Heading:                         Santos GLNG Food and Fire Fest 2013 – Post Event Report

Author and Officer’s Title:                 Jacqueline Burns, Coordinator - Libraries, Arts & Culture

Executive Summary: 

The Santos GLNG Food and Fire Festival 2013 attracted approximately 5,000 visitors and was well received by the wider community in the Maranoa.

 

 

 

This event successfully achieved the following:

    A heightened awareness and celebration of the multi-cultural diversity amongst our community.

    An appreciation for the arts and cultural talents that exist in our local community and across the state.

    Valued activities for our local youth to enhance and showcase their abilities.

    A successful arena for local community groups and businesses to not only market their products and services but also fundraise.

    Successful partnerships between Maranoa Regional Council and major sponsors such as Santos GLNG.

 

Discussion:

Council highlighted the need to further discuss the future organisational approach to event management.

 

Council thanked staff and partners in supporting event arrangements for the festival.

 

Resolution No. GM/10.2013/29

Moved Cr Price                                                             Seconded Cr Newman  

That Council:

1.    Receive and note the Post event report on the 2013 Santos GLNG Food and Fire Festival;

2.    Further discuss this event, and the approach to organisational event management,  at an upcoming Council Workshop.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Libraries, Arts & Culture

 

 

Infrastructure Services

 

Item Number:                                    12.1

File Number: D13/45858

Subject Heading:                         Property Access - Theresa Bolic

Author and Officer’s Title:                 Kylie Fleischfresser, Coordinator - Infrastructure  Planning

Executive Summary: 

Council had received a request to construct a road, connecting to Jackson Wandoan Road, to provide access to a property.

 

Discussion:

Council discussed the importance of progressing a policy which formalises procedures around property access roads.

 

Resolution No. GM/10.2013/30

Moved Cr Price                                                             Seconded Cr O'Neil  

 

That Council consider this request in conjunction with the upcoming Council Workshop discussing policy development, to formalise Council’s approach in dealing with this and similar requests.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Infrastructure Planning

 

 

Item Number:                                    12.2

File Number: D13/47294

Subject Heading:                         Request for footpath - Surat Day Care, and public toilets at Surat Weir

Author and Officer’s Title:                 Kylie Fleischfresser, Coordinator – Infrastructure Planning

Executive Summary: 

Council had received a request for a footpath to be constructed, or a gravel sheet to be laid, outside the Surat Day Care Centre on Burrows Street, and for a public toilet to be erected at the Surat weir.

 

Discussion:

Council determined that the matter should lay on the table enabling officers to further investigate the location and future requirements for all toilets located in Surat.

 

Resolution No. GM/10.2013/31

Moved Cr Newman                                                        Seconded Cr O'Neil  

That the matter lay on the table for further consideration at a future meeting, in order for Officers to extend investigations to include a review of the location and future requirements of all toilets located in Surat.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Infrastructure Planning

 

 

Development, Facilities & Environmental Services

 

Item Number:                                    13.1

File Number: D13/42038

Subject Heading:                         Request for Amendments - Register of General Cost Recovery Fees and Commercial Charges 2013/14

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

Council adopted the Schedule of Fees and Commercial Charges on 31 July 2013.  Council also resolved to delegate to the Chief Executive Officer the power to amend Commercial Charges under Section 262 (3) (c) of the Local Government Act 2009.

 

At the Councillor workshop on 10 September 2013, Council reviewed Community Hire Hall Fees and considered the impact of fees, as included in the adopted Schedule of Fees and Commercial Charges, on small Health and Well-being businesses operating in our halls.

 

Council was asked to adopt the amended fees and charges.

 

Discussion:

Council determined that the matter should lay on the table for further discussion at a later point during the meeting.

 

ACTION:

That the matter lay on the table for further discussion at a later point during the meeting.

 

 

Item Number:                                    13.2

File Number: D13/47811

Subject Heading:                         Membership - Murray Darling Association

Location:                                          N/a

Applicant:                                         N/a

Author and Officer’s Title:                 Sandra Crosby, Manager - Environmental Health, Compliance & Waste

Executive Summary: 

Council had recently received an invoice for membership from the Murray Darling Association Inc. based in South Australia.

 

Resolution No. GM/10.2013/32

Moved Cr Chambers                                                      Seconded Cr Newman  

That Council not take up membership of the Association.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Manager - Environmental Health, Compliance & Waste

 

 

Item Number:                                    13.3

File Number: D13/49203

Subject Heading:                         Application for Amalgamation of Land.

Location:                                          Lot 58 on DL356 and Lot 38 on DL361

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Department of Natural Resources and Mines sought Council’s views on an application for Amalgamation of Lot 58 on DL356 and Lot 38 on DL361.  This land is located north east of Mungallala and is used for grazing purposes.

 

Resolution No. GM/10.2013/33

Moved Cr Newman                                                        Seconded Cr Chambers  

That Council advise the Department of Natural Resources and Mines that it has no objection to the amalgamation of Lot 58 on DL356 and Lot 38 on DL361 with the proposed use of the land being for grazing purposes and furthermore that there are no known non-indigenous cultural heritage values associated with the land.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Property & Legal

  

 

 

Subject Heading: suspension of standing orders

Council adjourned the meeting for morning tea at 10.01am.

 

Subject Heading: resumption of standing orders

Council resumed the meeting at 10.31am.

 

Late Items

 

Item Number:                                    L.1

File Number: D13/49665

Subject Heading:                         First Quarter Budget Review 2013/14

Author and Officer’s Title:                 Claire Alexander, Specialist - Strategic Finance

Executive Summary: 

 

The Budget 2013/14 was adopted on 31 July 2013. This Budget Review is the first review in the new financial year. It is intended that budget reviews will be conducted on a quarterly basis, with the next review in January 2014 and the final review for the financial year in April 2014.

 

The budget review presented is a surplus of $863K. It incorporates new items and changes not previously identified in the original budgeting process. Changes to the carry over projects post completion of the financial statements 2012/13 were identified. There were projects not identified as carry over projects which are now included as part of the request for funding at this review.

 

Discussion:

As a number of Councillors were absent from the meeting due to representation at the 2013 LGAQ Annual Conference, Council determined that the matter should lay on the table to enable full Council review at an upcoming workshop, with formal consideration at the next General Meeting.

 

Resolution No. GM/10.2013/34

Moved Cr O'Neil                                                            Seconded Cr Newman  

That the matter lay on the table for further discussion at the next Workshop of Council, with formal consideration at the General Meeting of Council on 13 November 2013.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Specialist - Strategic Finance

 

Cr. O’Neil declared a ‘Conflict of Interest’ in the following item due to him being an employee of Queensland Murray-Darling Committee (QMDC), an organisation identified as a Stakeholder in development of the Draft Plan, and left the Chamber at 10.35am taking no further part in discussions or debate on the item.

 

Item Number:                                    L.9

File Number: D13/48732

Subject Heading:                         Pest Management Plan

Location:                                          Maranoa

Applicant:                                         N/a

Author and Officer’s Title:                 Sandra Crosby, Manager - Environmental Health, Compliance & Waste

Executive Summary: 

Council has recently received notification from the Hon. John McVeigh Minister for Agriculture, Fisheries and Forestry that Council can now adopt the Maranoa Regional Pest Management Plan by resolution in accordance with the Land Protection (Pest and Stock Route Management) Act 2002.

 

Discussion:

Council discussed the absence of maps identifying the location of  weeds and wild dogs  within Maranoa Regional Council area. 

 

 

The Director of Development, Facilities & Environmental Services advised Council that at this time the organisation did not have the software or resource capacity to map the location of weeds or wild dogs, however, investigation was being undertaken into collating the wild dog locations through the receipt of scalps and potential support from the organisation Qdog.

 

Council also highlighted the importance of Council’s continued campaign of weed spraying  to better control the spread of noxious weeds across the region.

 

Resolution No. GM/10.2013/35

Moved Cr Chambers                                                      Seconded Cr Denton  

That Council adopt the Maranoa Regional Pest Management Plan, including the following amendment:

 

Under Contents heading “Appendix”→“Appendix Three” amended to state “Not Available” rather than “Not Completed.”

 

CARRIED                                                                                                                      5/0

 

Responsible Officer

Manager - Environmental Health, Compliance & Waste

 

At cessation of discussion and debate on the abovementioned item Cr. O’Neil entered the Chamber at 10.42am.

 

Item Number:                                    L.2

File Number: D13/48929

Subject Heading:                         Cat Registration

Location:                                          N/a

Applicant:                                         N/a

Author and Officer’s Title:                 Sandra Crosby, Manager - Environmental Health, Compliance & Waste

Executive Summary: 

Council had recently been advised that the State Government has repealed State mandated cat registration.

 

 

Discussion:

Council highlighted the importance of continued communication to the public outlining the requirements of cat ownership.

 

Resolution No. GM/10.2013/36

Moved Cr Newman                                                        Seconded Cr Denton  

That Maranoa Regional Council not continue registration of cats (and therefore not be a ‘declared’ Council for such purpose); and

 

That in communicating this outcome, media be issued to the community outlining cat ownership requirements as regulated by Council.

 

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Manager - Environmental Health, Compliance & Waste

 

Item Number:                                    L.3

File Number: D13/50044

Subject Heading:                         Stock Route/Reserves Advertising Agistment

Location:                                          Maranoa

Applicant:                                         N/a

Author and Officer’s Title:                 Damian  Bougoure, Coordinator-Environmental Health

Executive Summary: 

Council has received applications (19) from landholders seeking to graze land within this Region. 

 

Applications have been for Reserves and various parts of the Stock Route network for cattle grazing purposes as fodder sources become scarce on their own land.

 

Resolution No. GM/10.2013/37

Moved Cr Chambers                                                      Seconded Cr O'Neil  

That Council advertise the identified relevant land located on its stock route network, seeking landholders to make application for agistment.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator-Environmental Health

 

Item Number:                                    L.4

File Number: D13/50125

Subject Heading:                         Proposal to purchase a Christmas tree for main street - Commerce Roma

Applicant:                                         Commerce Roma

Author and Officer’s Title:                 Ryan Gittins, Coordinator - Economic Development

Executive Summary: 

In Correspondence dated 18 October 2013, Commerce Roma requested Council’s support for the proposed Roma Christmas Tree Project. This cash and in-kind assistance will help to facilitate the purchase, installation, removal and subsequent storage of the Christmas tree. In addition to this assistance, Commerce Roma has also requested public liability coverage for the period that the tree is on display.

 

Resolution No. GM/10.2013/38

Moved Cr O'Neil                                                            Seconded Cr Newman  

That Council:

 

1.        Approve financial assistance totalling $4,674.50  ($3,074.50 cash component, being for purchase & freight, and $1,600 annually in-kind) for the Roma Christmas Tree project;

 

2.        Investigate a suitable location for the tree (subject to consultation with Commerce Roma);.

 

3.        Advise Commerce Roma that Council’s public liability insurance will indemnify Council only;     

 

4.        Recommend that Commerce Roma arrange its own public liability insurance to cover any activities that are outside of the scope of installation & removal (if applicable);

 

5.         Progressively explore opportunities for remaining communities.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Economic Development

 

 

Item Number:                                    L.5

File Number: D13/50311

Subject Heading:                         Request for Council support - Gift of Giving Campaign

Applicant:                                         The Western Star

Author and Officer’s Title:                 Ryan Gittins, Coordinator - Economic Development

Executive Summary: 

In correspondence dated 21 October 2013, The Western Star requested Council support for their Gift of Giving Campaign. The requested insurance coverage, festive lighting and road closure would enable the Lions Club to hold its annual Christmas Carnival in McDowall St.

 

This project is complementary to Commerce Roma’s proposal to purchase a Christmas tree for the McDowall St precinct as both projects aim to create a festive atmosphere and increase local business patronage.

 

Discussion:

Council discussed the potential of the request being submitted through Council’s Grants Program from the perspective of process and budget allocation.

 

Resolution No. GM/10.2013/39

Moved Cr O'Neil                                                            Seconded Cr Price  

That Council:

 

1.      Provide in-kind support for the proposed McDowall St closure – 6pm to 9pm Thursday 5 December 2013;

 

2.      Cover electricity costs associated with the operation of the festive lighting;

 

3.      Advise the Western Star and/or Lions Club that Council’s public liability insurance will indemnify Council only; 

 

4.      Recommend that The Western Star and/or Lions Club arrange their own public liability insurance to cover any activities that are outside of the scope of the road closure (as applicable);  

 

5.      Require the organisation to submit an application under Council’s Grants program to enable Council’s contribution to be drawn from the Community Grant Program Budget for 2013/14.  (All future requests are to be submitted under Council’s Grants Program for consideration).

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Economic Development

 


 

Item Number:                                    L.6

File Number: D13/50381

Subject Heading:                         Request for Sponsorship

Location:                                          Roma

Applicant:                                         Puddy Chandler & Susie Ferrier on behalf of the Maranoa Community

Author and Officer’s Title:                 Kelly Rogers, Coordinator -  Elected Members & Community Engagement

Executive Summary: 

Council had been approached to sponsor costs associated with meals for participants attending a practical course in effective living.  The Course titled “The Centre Within” will be presented by Helen Everingham on 2 – 3 November 2013 in Roma.

 

Discussion:

Council determined that the matter should lay on the table for further discussion at a later point during the meeting to further clarify eligibility of the request under Council’s Grants Program.

 

Action:

That the matter lay on the table pending further investigation as to the alignment of the request with Council’s Grants Program.

 

 

 

Item Number:                                    L.7

File Number: D13/50556

Subject Heading:                         Council appointment to the Board of Southern Queensland Country Tourism Ltd

Author and Officer’s Title:                 Edward Sims, Manager - Major Projects, Economic Development & Tourism

Executive Summary: 

The articles of association of Southern Queensland Country Tourism Ltd affirm that five local government representatives will be appointed to the board of directors.  At each subsequent Annual General Meeting it is decided by ballot which two will stand down to make way for other member Councils. 

 

Cr David McMahon of Goondiwindi Regional Council has stood down, and it has been informally agreed by Balonne and Goondiwindi Regional Councils that Cr Price will replace him for the period 2013 to 2015.

 

Council’s formal nomination for Cr Price was requested.

 

 

Resolution No. GM/10.2013/40

Moved Cr Denton                                                          Seconded Cr Newman  

 

That Council:

 

1.     Nominate Cr Price to the Board of the Southern Queensland Country Tourism Ltd (SQCT) for the period 2013-15;

 

2.     Update the Draft Community Engagement Framework to reflect this nomination;

 

3.     Authorise Council’s Chief Executive Officer to submit a nomination to the SQCT Annual General Meeting prior to 18 November 2013.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Manager - Major Projects, Economic Development & Tourism/Coordinator – Elected Members & Community Engagement

 

 

Item Number:                                    L.6

File Number: D13/50381

Subject Heading:                         Request for Sponsorship

Location:                                          Roma

Applicant:                                         Puddy Chandler & Susie Ferrier on behalf of the Maranoa Community

Author and Officer’s Title:                 Kelly Rogers, Coordinator -  Elected Members & Community Engagement

Executive Summary: 

Council had been approached to sponsor costs associated with meals for participants attending a practical course in effective living.  The Course titled “The Centre Within” will be presented by Helen Everingham on 2 – 3 November 2013 in Roma.

 

Resolution No. GM/10.2013/41

Moved Cr O'Neil                                                            Seconded Cr Denton  

That Council sponsor the event, including the requested associated costs.

 

MOTION LOST                                                                                                               2/4

 

Responsible Officer

Coordinator -  Elected Members & Community Engagement

 

 

Item Number:                                    L.8

File Number: D13/50098

Subject Heading:                         Organisational Structure

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Executive Summary: 

A report was tabled for Council’s consideration at its meeting on 25 September 2013.    The proposals were considered, and a significant staff engagement / consultation process was undertaken.    In parallel, a community meeting with Surat residents was attended with Councillors, to seek input into the shaping of the proposed replacement role for Surat.  

 

Discussion:

Council determined that aspects of the report should be discussed in closed access, specifically those relating to industrial and employee matters.

 

Resolution No. GM/10.2013/42

Moved Cr O'Neil                                                            Seconded Cr Price

 

That Council close the meeting to the public to discuss segments of the report relating to industrial and employee matters contained in Item L.8 “Organisational Structure.”

 

CARRIED                                                                                                                      6/0

 

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (b)      industrial matters affecting employees;

                   (d)      rating concessions;

          (e)      contracts proposed to be made by it;

          (f)      starting or defending legal proceedings involving the local government.

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

 

 

Resolution No. GM/10.2013/43

Moved Cr O'Neil                                                            Seconded Cr Newman

 

That Council close the meeting to the public at 11.24am.

 

CARRIED                                                                                                                      6/0

 

 

Cr. Denton left the Chamber at 12.25pm.

Cr. Denton entered the Chamber at 12.27pm.

 

Cr. O’Neil left the Chamber at 12.27pm.

Cr. O’Neil entered the Chamber at 12.28pm.

 

 

Subject Heading: suspension of standing orders

Council adjourned the meeting for morning tea at 12.31pm.

 

Subject Heading: resumption of standing orders

Council resumed the meeting in closed session at 1.14pm.

 

Cr. Wason left the Chamber at 1.37pm.

Cr. Wason entered the Chamber at 1.38pm.

 

Cr. O’Neil left the Chamber at 2.08pm.

Cr. O’Neil entered the Chamber at 2.09pm.

 

 

Resolution No. GM/10.2013/44

Moved Cr Newman                                                        Seconded Cr O'Neil

 

That Council open the meeting to the public at 2.12pm.

 

CARRIED                                                                                                                      6/0

 

 


 

Item Number:                                    13.1

File Number: D13/42038

Subject Heading:                         Request for Amendments - Register of General Cost Recovery Fees and Commercial Charges 2013/14

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

Council adopted the Schedule of Fees and Commercial Charges on 31 July 2013.  Council also resolved to delegate to the Chief Executive Officer the power to amend Commercial Charges under Section 262 (3) (c) of the Local Government Act 2009.

 

At the Councillor workshop on 10 September 2013, Council reviewed Community Hire Hall Fees and considered the impact of fees, as included in the adopted Schedule of Fees and Commercial Charges, on small Health and Well-being businesses operating in our halls.

 

Council was asked to adopt the amended fees and charges.

 

Discussion:

The matter had been laid on the table earlier during the meeting.  Council resumed discussion and debate.

 

Resolution No. GM/10.2013/45

Moved Cr Price                                                             Seconded Cr Newman  

That Council adopt the new fees and charges for hire of its Community Halls by Small Health and Well-Being Businesses with the new hire fees to apply from 24 October 2013; subject to the following amendments:

 

·   Include – “For long term users in this category a user agreement is to be negotiated”;

 

·   Under heading “Speciality Equipment Hire” a Bond of $100 be charged only, with both the Daily and Hourly fee rates adjusted to state No Charge.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Property & Legal

 

CONFIDENTIAL ITEMS

Item Number:                                    C.1

File Number: D13/48601

Subject Heading:                         Application for Payment Arrangement

Author and Officer’s Title:                 Dana Harrison, Coordinator - Rates

Executive Summary: 

A resident (Assessment No. 15010846) had submitted a rates payment arrangement application which exceeds the timeframe set down in Council’s adopted Revenue Statement.  The applicant had also requested for the interest to be waived.

 

Resolution No. GM/10.2013/46

Moved Cr Chambers                                                      Seconded Cr Denton  

That Council approve the proposed rates payment arrangement application and waive the interest provided the applicant adheres to the payment plan.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Rates

 

Item Number:                                    C.2

File Number: D13/48744

Subject Heading:                         Request for Interest on Outstanding Rates to Cease Accruing

Applicant:                                         Assessment No. 14024012

Author and Officer’s Title:                 Dana Harrison, Coordinator - Rates

Executive Summary: 

The applicant had requested interest to cease accruing on the outstanding rates due to divorce proceedings and property settlement.

 

Resolution No. GM/10.2013/47

Moved Cr Newman                                                        Seconded Cr Price  

That Council not agree to cease the accrual of interest accruing on the applicant’s rates account.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Rates

 

 

Item Number:                                    C.3

File Number: D13/49069

Subject Heading:                         Request for Rates Waiver

Location:                                          Surat

Applicant:                                         Surat & District Development Association

Author and Officer’s Title:                 Dana Harrison, Coordinator - Rates

Executive Summary: 

Correspondence has been received from the applicant (Assessment No. 15000276) requesting rates to be waived by way of a concession under the provisions of the adopted Revenue Statement.

 

Resolution No. GM/10.2013/48

Moved Cr O'Neil                                                            Seconded Cr Newman  

That Council grant a concession of 100% of the general rates under section 12.2 of the adopted Revenue Statement.  Further  the applicant be advised that the garbage, water, sewerage and Emergency Management and Fire and Rescue levy charges will still apply.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Rates

 

 

Item Number:                                    C.4

File Number: D13/48367

Subject Heading:                         Proposed Changes to Handling of Correspondence

Author and Officer’s Title:                 Dale Waldron, Manager – Administration

 

Executive Summary: 

Council’s approval was sought to publish the existing building and planning Roma Post Office Box 620, as the address listed on all outgoing letter correspondence from Council, and to use this for inward and outward correspondence for the Chief Executive Officer.

 

Resolution No. GM/10.2013/49

Moved Cr Denton                                                          Seconded Cr Newman  

That:

 

1.   Council approve in principle the use of existing Post Office Box 620 Roma for Council letterhead, and as the reference for incoming correspondence addressed to the Chief Executive Officer.  This would come into effect upon the appointment of a Coordinator Information Management.

 

2.   The Manager liaise with the Work Unit and Human Resources in the interim to clarify the planned changes to records operations. 

 

CARRIED                                                                                                                      5/1

 

Responsible Officer

Manager - Administration

 

 

LATE CONFIDENTIAL ITEMS

 

Item Number:                                    LC.1

File Number: D13/47171

Subject Heading:                         Regional Arts Development Fund Applications from Round 2, 2013/14 Financial Year

Author and Officer’s Title:                 Susan (Sue) Sands, Coordinator - Grants (Council & Community)

Executive Summary: 

The Maranoa Regional Council Regional Arts Development Fund (RADF) Committee had assessed funding applications for arts and cultural projects and activities submitted under the 2013/14 financial year funding Round 2 which closed on 11 October 2013.

 

Resolution No. GM/10.2013/50

Moved Cr Newman                                                        Seconded Cr Chambers  

That Council endorse the Regional Arts Development Fund (RADF) Committee’s grant assessment recommendations to approve the following applications:

 

Organisation

Project Description

RADF Funded Contribution

Total Project Cost

Mitchell Show Society

Engaging a professional tutor for a photography workshop.

$3,575

$5,950

Mitchell State School P & C

Engaging professional artists to conduct workshops to develop the ‘2014 Paint the Town REaD: Street Theatre’ community project.

$9,477

$23,330

Bymount Creative Circle         

2 Day workshop creating mosaic covered, creative art pieces for gardens.         

$2,843

$4,375

 

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Grants (Council & Community)

 

 

Item Number:                                    LC.3

File Number: D13/50259

Subject Heading:                         Petition in objection to approved development (ref: 2012/18304)

Location:                                          141 Pickanjinnie North Road, Pickanjinne Qld 4428 (Described as Lot 218 on WAL53394 and Lot 219 on  WV1588)

Author and Officer’s Title:                 Danielle Pearn, Coordinator - Planning

Executive Summary: 

Council received a petition in objection to an approved development for a Material Change of Use - “Undefined Use” (Non-resident Workforce Accommodation – 480 units in five stages), Storage Facility, Operational Works, ERA 63-Sewerage Treatment and ERA 8 – Chemical Storage, situated at 141 Pickanjinnie North Road, Pickanjinnie QLD 4428, described as Lot 218 on WAL53394 and Lot 219 on WV1588. 

 

Resolution No. GM/10.2013/51

Moved Cr Chambers                                                      Seconded Cr Denton  

 

That Council:

 

1.        Write to the lead petitioner, responding to matters raised in the petition as outlined the Officer’s report;

 

2.        Write to individuals that have lodged a related customer request with Council, responding to matters raised;

 

3.        Authorise Officers, through the Chief Executive Officer, to conduct a site inspection.

 

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Planning

 

 

Item Number:                                    LC.4

File Number: D13/50616

Subject Heading:                         Request for Views - Permit to Occupy – Marra Marra Road

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Executive Summary: 

Council had received a letter from the Department of Natural Resources & Mines seeking Council’s views on an application received for a Permit to Occupy.         

 

Resolution No. GM/10.2013/52

Moved Cr Newman                                                        Seconded Cr Denton  

 

That Council authorise the Chief Executive Officer to communicate Council’s position on the matter, in line with the draft response to the Department of Natural Resources & Mines.

 

CARRIED                                                                                                                      5/1

 

Responsible Officer

Chief Executive Officer

 

 

Item Number:                                    L.8

File Number: D13/50098

Subject Heading:                         Organisational Structure

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Executive Summary: 

A report was tabled for Council’s consideration at its meeting on 25 September 2013.    The proposals were considered, and a significant staff engagement / consultation process was undertaken.    In parallel, a community meeting with Surat residents was attended with Councillors, to seek input into the shaping of the proposed replacement role for Surat.  

 

Resolution No. GM/10.2013/53

Moved Cr Price                                                             Seconded Cr Newman  

That Council (Noting that all industrial/staffing matters were held in closed access):

 

1.   Note the feedback received on the proposals;

 

2.   Approve the return to 5 Local Development Officers  (formerly known as Community Development Coordinators) and the adjustment to the budget be included in the next review;

 

3.   Endorse the immediate advertising for the Local Development Officer – Surat reflecting the community’s priorities in the position description;

 

4.   Undertake community engagement with the Injune community with respect to their priorities for the Local Development Officer – Injune, and other communities progressively.

 

6.   Approve the advertising for the additional position titled Associate to the CEO, and that the budget be amended prior to appointment.

 

7.   Through the Chief Executive Officer, invite impacted staff to provide any additional feedback on the updated proposal for the Organisational Structure.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Chief Executive Officer

 

 

Subject Heading: suspension of standing orders

Council adjourned a brief recess at 2.39pm.

 

Subject Heading: resumption of standing orders

Council resumed the meeting at 3.23pm.

 

Cr. O’Neil left the Chambers at 3.26pm.

Cr. O’Neil entered the Chamber at 3.43pm.

 


 

Item Number:                                    LC.2

File Number: D13/50094

Subject Heading:                         Construction of Amenities Block

Location:                                          Off Arthur Street Roma

Author and Officer’s Title:                 Tanya Mansfield, Manager-Facilities

Executive Summary: 

Council had called for tenders to construct a new amenities block in the Council carpark off Arthur Street in Roma.  Tenders closed on 3 October 2013.

 

Resolution No. GM/10.2013/54

Moved Cr O'Neil                                                            Seconded Cr Newman  

That Council award  the tender to the lowest submitted tenderer, subject to satisfactory reference checks and confirmation of compliance with specifications being obtained.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Manager-Facilities

 

CLOSURE

 

There being no further business, the Deputy Mayor thanked Council for their attendance and declared the meeting closed at 3.46pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 13 November 2013, at Roma Administration Centre.

 

 

 

 

...............……….................                                            ..................................

Deputy Mayor.                                                                Date.