Description: Maranoa Logo Process

 

Business Paper

 

General Meeting

 

Wednesday 13 November 2013

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 13 November 2013

 

 

Mayor:                                                   Councillor R S Loughnan

 

Deputy Mayor:                                        Councillor W S Wason

Councillors:                                            Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor P J Flynn

                                                              Councillor W M Newman

                                                              Councillor C J O’Neil

                                                              Councillor M L Price

                                                              Councillor D J Schefe

 

Chief Executive Officer:                          Ms Julie Reitano

 

Senior Management:                               Mr Michael Parker (Acting Director Infrastructure Services)

                                                              Mr Rob Hayward (Director Development, Facilities & Environmental Services)

 

Officers:                                                 Ms Jane Frith (Coordinator Corporate Communications)

 

Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on November 13, 2013 at 9.00am.

Julie Reitano

Chief Executive Officer

 


Maranoa Regional Council

    

General Meeting -  13 November 2013

TABLE OF CONTENTS

Item       Subject

No

1            Welcome

 

2            Present/Apologies

 

3            Confirmation of Minutes

              General  23 October 2013................................................................................................. 7

 

4            Business arising from Minutes

 

5            On the Table

5.1         First Quarter Budget Review 2013/14.......................................................... 15

Prepared by:      Claire Alexander, Specialist - Strategic Finance  

 

6            Presentations/Petitions and Deputations

 

7            Consideration of notices of business

 

8            Consideration of notices of motion  

 

9            Reception of notices of motion for next meeting

 

Reports

 

10          Office of the CEO & Organisational Services

10.1      Consideration of Elected Member Attendance at Conferences........... 33

Prepared by:      Kelly Rogers, Coordinator - Elected Members & Community Engagement

10.2      Request for a Contribution to Headstone Repairs - Roma Monumental Cemetery 36

Prepared by:      Dale Waldron, Manager - Administration

Attachment 1:    Barbara Kunde - Quote to Rectify Damages to Graves at Roma Monumental Cemetery - Cormie McDougall & William McDougall - 12/09/2013............................................................................... 39

Attachment 2:    Jane Wilson - Contribution to repairs to grave - Roma Monumental Cemetery - Betty Wilson........................................................ 42

10.3      2014 Council Meeting Schedule................................................................... 46

Prepared by:      Kelly Rogers, Coordinator - Elected Members & Community Engagement

Attachment :      Draft Council Meeting Schedule 2014............................... 48

10.4      Request for Donation...................................................................................... 49

Prepared by:      Kelly Rogers, Coordinator - Elected Members & Community Engagement

Attachment :      Letter of Request - Wallumbilla State School................... 51

 

11          Community & Commercial Services

11.1      Opportunity to rename Surat Racecourse Reserve................................ 52

Prepared by:      Fiona Vincent, Coordinator - Sport & Recreation

Attachment :      Opportunity to rename Surat Recreation Reserve letter_7 June 2013.......................................................................................... 55

11.2      Projects to Proceed to  Business Case Under Royalties for Regions Program       56

Prepared by:      Susan (Sue) Sands, Coordinator - Grants (Council & Community)

11.3      Customer Service Charter.............................................................................. 59

Prepared by:      Samantha Thrupp, Manager - Customer Service Facilitation

Attachment :      Customer Service Charter Proof November 2013............ 62

 

12          Infrastructure Services

12.1      Gravel upgrade - Property Access - Carnarvon Highway...................... 64

Prepared by:      Kylie Fleischfresser, Coordinator - Infrastructure Planning

Attachment 1:    Email from Justin Higgins - Request for Gravel and Road Name Sign.......................................................................................... 68

Attachment 2:    Acknowledgement Letter to Justin Higgins Re Request for Gravel Seal - Nareeton Rd................................................................ 71

Attachment 3:    Letter re Reply to the Request for the Extension of Hickey's Road     72

12.2      Request for Dust Seal - Two Mile Road...................................................... 73

Prepared by:      Kylie Fleischfresser, Coordinator - Infrastructure Planning

Attachment 1:    Ian Forbes Request for Dust Seal - Two Mile Rd, Roma 76

Attachment 2:    Acknowledgement Letter to Ian Forbes Re Request for Dust Seal - Two Mile Rd............................................................................ 77

12.3      Reformation and Gravel Upgrade - Donnybrook Road.......................... 78

Prepared by:      Kylie Fleischfresser, Coordinator - Infrastructure Planning

Attachment 1:    Request Reforming & Gravel Upgrade - Donnybrook Road - Helen Allen......................................................................................... 81

Attachment 2:    Acknowledgement Letter to Helen Allen Re Request for Gravel pavement - Donnybrook Road............................................. 84

12.4      Adoption of Quality Management Policy.................................................... 85

Prepared by:      Cameron Hoffmann, Specialist - Integrated Safety, Quality & Enviroment System, Infrastructure Planning & Design

Attachment 1:    Quality Management Policy Statement V4_signed (current)      87

Attachment 2:    Quality Management Policy - [Draft]V0.2........................... 88

12.5      Adoption of Environmental Management Policy...................................... 95

Prepared by:      Cameron Hoffmann, Specialist - Integrated Safety, Quality & Enviroment System, Infrastructure Planning & Design

Attachment :      Environmental Management Policy - [Draft_PDF]V0.2... 98

12.6      Queensland Fluoridation Capital Assistance Program - Fluoridation of Roma Bores                                                                                                                              105

Prepared by:      Benjamin (Ben) Godford, (Acting) Coordinator - Water, Sewerage & Gas Projects, Compliance & Laboratory  

 

13          Development, Facilities & Environmental Services

13.1      Assessable building works - Oversized Shed in the Residential zone (2013/18758)                                                                                                                              107

Prepared by:      Mark  Westbrook, Coordinator - Building Certification

Attachment :      Application documents....................................................... 109

13.2      Material Change of Use - Accommodation Units (2 Units) (File:2013/18622) 114

Prepared by:      Danielle Pearn, Coordinator - Planning

Attachment 1:    Body of Report...................................................................... 122

Attachment 2:    Development Plans............................................................. 135

Attachment 3:    Adopted Infrastructure Charges Notice........................... 138

13.3      Permission for Construction of a Garden Shed..................................... 141

Prepared by:      Josephine Horsfall, Coordinator - Property & Legal

Attachment :      Letter -  Roma & District Lapidary and Minerals Society - Construction of a Garden Shed........................................ 143

13.4      UBIMET Severe Weather Detection System............................................ 144

Prepared by:      Josephine Horsfall, Coordinator - Property & Legal

Attachment :      UBIMET Lightning Detection System............................... 146

13.5      Material Change of Use - "High Impact Industy" (Waste Storage Pond) and Environmentally Relevant Activity 56 - Regulated Waste Storage (File: 2013/18600)                                                                                                                              156

Prepared by:      Warren Oxnam, Specialist - Compliance

Attachment 1:    Body of Report...................................................................... 166

Attachment 2:    DTMR Amended Response............................................... 186

Attachment 3:    EHP Response.................................................................... 194

13.6      Material Change of Use - "Accommodation Units" (18 Units) (File: 2013/18702)      206

Prepared by:      Danielle Pearn, Coordinator - Planning

Attachment 1:    Body of Report...................................................................... 215

Attachment 2:    Development Plans............................................................. 230

Attachment 3:    Adopted Infrastructure Charges Notice........................... 263

13.7      Sponsorship Opportunity - Surat Basin Energy & Mining Expo Industry Forum - 17 June 2014......................................................................................................... 266

Prepared by:      Ryan Gittins, Coordinator - Economic Development

Attachment :      2014 Sponsorship Proposal.............................................. 269

13.8      Horizon Housing Company Regional Advisory Committee (Maranoa) 272

Prepared by:      Edward Sims, Manager - Major Projects, Economic Development & Tourism

Attachment 1:    Horizon Housing Company_MRC MOU_ General operations   276

Attachment 2:    Action Sheet - General Meeting - 25 July 2012 - 15.3 - Memorandum of Understanding between Council and Horizon Housing Company.............................................................. 296

Attachment 3:    Horizon Housing Company Regional Advisory Committee - Draft Terms of Reference............................................................. 297

 

Status Reports

 

14          Office of the CEO & Organisational Services

 

15          Community & Commercial Services

 

16          Corporate Services

 

17          Infrastructure Services

 

18          Commercial Business

 

19          Building, Facilities & Environmental Services

 

Next General Meeting

 

 

Confidential Items

 

In accordance with the provisions of section 275 of the Local Government Regulation 2012, a local government may resolve to close a meeting to the public to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.

 

C           Confidential Items

C.1        Tender APLNG WP5 - Horse Creek Road

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(e) contracts proposed to be made by it.

C.2        Business Activity Report - Saleyards and Quarry

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.3        Supply and Delivery of Excavator to Roma Quarry (Tender 14007)

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(e) contracts proposed to be made by it.

C.4        Request for Discount to be Granted

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(d) rating concessions.

C.5        Disposal of Council Assets

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(e) contracts proposed to be made by it.

C.6        Cancellation of Road Licence (RL.745)

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.7        Progression of Funding Agreements between Maranoa Regional Council and Origin (Australia Pacific LNG); and Maranoa Regional Council and Santos for the Roma Community Hub

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(e) contracts proposed to be made by it.

C.8        Applications for Payment Arrangements

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(d) rating concessions.

C.9        Maranoa App

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(c) the local government budget.

C.10      Tender 14004 - Injune Water Main - Recommendation Report

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(a) (b) (c) (d) (e) (f) (g) (h) the appointment, dismissal or discipline of employees; AND industrial matters affecting employees; AND the local government budget; AND rating concessions; AND contracts proposed to be made by it; AND starting or defending legal proceedings involving the local government; AND any action to be taken by the local government under the Planning Act, including deciding applications made to it under that Act; AND other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.11      Tender 14003 - Mitchell Water Main - Recommendation Report

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(a) (b) (c) (d) (e) (f) (g) (h) the appointment, dismissal or discipline of employees; AND industrial matters affecting employees; AND the local government budget; AND rating concessions; AND contracts proposed to be made by it; AND starting or defending legal proceedings involving the local government; AND any action to be taken by the local government under the Planning Act, including deciding applications made to it under that Act; AND other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

 

Councillor Business

 

20          Councillor Business

22.1      Review of and Suggested Improvements to the Provision of Public Toilets in Surat                                                                                                                              300

Prepared by:      Wendy Newman, Councillor

Attachment :      Images - Toilets in Surat - Attachment 1.......................... 304

22.2      Dam Study - Northern Maranoa.................................................................. 309

Prepared by:      Robert Loughnan, Mayor

22.3      History of Warroo Shire................................................................................ 311

Prepared by:      Wendy Newman, Councillor

 

 

Closure


Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 23 October 2013 commencing at 9.00am

 

ATTENDANCE

 

Deputy Mayor Cr W S Wason chaired the meeting with  Cr. J L Chambers, Cr. R J Denton, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Chief Executive Officer – Julie Reitano, Coordinator – Corporate Communications – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

Director Development, Facilities & Environmental Services – Rob Hayward, (Acting) Director Infrastructure Services – Michael Parker, Manager Social Services – Julie Neil, Manager Major Projects, Economic Development & Tourism – Ed Sims, Coordinator Grants (Council & Community) – Sue Sands.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Deputy Mayor welcomed all present and declared the meeting open at 9.10am.

 

APOLOGIES   

 

Resolution No. GM/10.2013/21

Moved Cr O'Neil                                                            Seconded Cr Denton

 

That apologies be received and leave of absence granted for Councillors Loughnan, Flynn & Schefe for this meeting.

 

CARRIED                                                                                                                      6/0

 

 

Confirmation of Minutes

 

Resolution No. GM/10.2013/22

Moved Cr Chambers                                                      Seconded Cr Newman  

 

That the minutes of the General Meeting (18-9.10.13) held on 9 October 2013 be confirmed, noting the following amendment to item 1 of  Resolution No. GM/10.2013/13

 

That Council:

 

  1. Adopt Receive the Roma Flood Mitigation Study, Stage 2 Report;

 

CARRIED                                                                                                                      6/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

 

On the Table

 

There were no items for discussion on the table.

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Office of the CEO & Organisational Services

 

Item Number:                                    10.1

File Number: D13/49380

Subject Heading:                         Future Role of Community Development-Surat

Author and Officer’s Title:                 Kelly Rogers, Coordinator -  Elected Members & Community Engagement

Executive Summary: 

Surat & District Development Association (SDDA) had written to Council supporting Council’s decision to review position retention and the role of Community Development in the Surat community.  The group has obtained a listing of signatories in favour of this approach, and further requested that Council engage with the Surat community as part of the position and role review.

 

Resolution No. GM/10.2013/23

Moved Cr O’Neil                                                            Seconded Cr Newman  

That Council:

 

1.   Receive and note the email and recorded signatories tabled;

 

2.   Note that the results of the community consultation held on 15 October 2013 are included in the Report on the Organisational Structure within a separate agenda item.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator -  Elected Members & Community Engagement

 

 

Item Number:                                    10.2

File Number: D13/49488

Subject Heading:                         Objection to an Approved Development Application

Location:                                          141 Pickanjinne North Road - Yuleba

Author and Officer’s Title:                 Kelly Rogers, Coordinator -  Elected Members & Community Engagement

Executive Summary: 

A letter of petition had been received by Council in response to the approved development of a workers camp located at 141 Pickanjinnie North Road, Pickanjinnie. 

 

Resolution No. GM/10.2013/24

Moved Cr Denton                                                          Seconded Cr Price  

That Council receive and note the petition tabled.  

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator -  Elected Members & Community Engagement

 

 

Item Number:                                    10.3

File Number: D13/49640

Subject Heading:                         Council Initiated Advisory Committee Meeting Minutes

Author and Officer’s Title:                 Kelly Rogers, Coordinator -  Elected Members &             Community Engagement

Executive Summary: 

As part of Council’s Draft Community Engagement Strategy, Council has initiated a number of Advisory Committees to seek community and stakeholder input on key projects and businesses of Council.  Feedback, or the outcomes of these forums, assists Council to identify priorities, inform decisions and develop future strategies and policies.

 

This report provided a copy of the confirmed meeting minutes of the advisory committees that held meetings during the months of August/September 2013.

 

Resolution No. GM/10.2013/25

Moved Cr Newman                                                        Seconded Cr Denton  

That Council receive and note the confirmed minutes of the Airport Advisory Committee (04/09/13).

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator -  Elected Members & Community Engagement

 

 

Item Number:                                    10.4

File Number: D13/49654

Subject Heading:                         Consideration of Elected Member Attendance at Conferences

Location:                                          Brisbane & Alice Springs

Author and Officer’s Title:                 Kelly Rogers, Coordinator -  Elected Members &             Community Engagement

Executive Summary: 

The report sought formalisation of Elected Member attendance at conferences and meetings as part of advocacy activities and/or enhancing strategy and policy development for Maranoa Regional Council.

 

 

Resolution No. GM/10.2013/26

Moved Cr O'Neil                                                            Seconded Cr Chambers  

That Council approve:

 

1.   The attendance of Cr. Peter Flynn & Partner at the 2013 PCYC Town & Country Gala Ball on 26 October 2013 Brisbane;

 

2.   The attendance of Cr. Ree Price at the 2013 National Local Roads & Transport Congress – Sustaining our Roads on 12 – 14 November 2013 in Alice Springs.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator -  Elected Members & Community Engagement

 

 

Community & Commercial Services

 

Item Number:                                    11.1

File Number: D13/45712

Subject Heading:                         Maranoa Early Learning Centre

Author and Officer’s Title:                 Julie Neil, Manager - Social Services

Annette Gallagher, Coordinator - Community Care

Executive Summary: 

Community consultation was held in Surat on 15 October 2013 to gather and share Maranoa Early Learning Centre information.

 

Feedback from residents highlighted the need for further child care investigations, community engagement and information sharing.

 

Follow up discussions with not-for-profit organisations has highlighted an interest, and request for further operational and business information. Follow up discussions with the Surat State School Principal has also highlighted interest in pursuing the transition of the Kindergarten to school grounds. Considering the timeframe involved with this exploration, it is recommended that Council continue the status quo until long term sustainable alternatives are certain.

 

Discussion:

Council discussed the need to finalise appropriate survey questions for circulation to the community as a matter of priority.

 

Cr. Newman commended staff on the quality of the discussion paper circulated to attending community members at the Surat consultation session on 15 October 2013. 

 

Resolution No. GM/10.2013/27

Moved Cr Price                                                             Seconded Cr Denton  

That Council endorse the:

 

1.   Re-distribution of the Maranoa Early Learning Survey throughout Surat and surrounds;

 

2.   Continuation of engagement and investigation between Maranoa Regional Council, the Office of Early Childhood Education and Care, Education Queensland, Surat State School, private and not-for-profit child care organisations;

 

3.   Development of a business analysis for private and not-for-profit child care organisation/ s distribution and viewing;

 

4.   Continuation of the Maranoa Early Learning service delivery until December 2014;

 

5.   Recruitment of a Specialist – Early Childhood position - 12 month contract.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Community Care

 

 

Item Number:                                    11.2

File Number: D13/46353

Subject Heading:                         Consumer Directed Care Consultation

Author and Officer’s Title:                 Julie Neil, Manager - Social Services

Executive Summary: 

Community Aged Care Packages (CAPS) are being replaced with a new model, Consumer Directed Care. Maranoa Regional Council can either transition their packages to the new model or exit by no later than June 2015. External community care service provider consultation is required. This will provide information regarding the future delivery of this service to the region and provide a basis for further Council recommendations.

 

Discussion:

Council requested that an updated discussion paper designed for the specific audience be developed for consultation.

 

Resolution No. GM/10.2013/28

Moved Cr Denton                                                          Seconded Cr O'Neil  

That Council authorise:

 

1.   Manager Social Services and Coordinator Community Care to consult with key stakeholders regarding their interest and intentions with respect to Consumer Directed Care service delivery for the Maranoa.

 

2.   Officer consultation with South West Hospital Health;

 

3.   Officer consultation with Anglicare; and

 

4.   Officer consultation with BlueCare.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Manager - Social Services

 

 

Item Number:                                    11.3

File Number: D13/48505

Subject Heading:                         Santos GLNG Food and Fire Fest 2013 – Post Event Report

Author and Officer’s Title:                 Jacqueline Burns, Coordinator - Libraries, Arts & Culture

Executive Summary: 

The Santos GLNG Food and Fire Festival 2013 attracted approximately 5,000 visitors and was well received by the wider community in the Maranoa.

 

 

 

This event successfully achieved the following:

    A heightened awareness and celebration of the multi-cultural diversity amongst our community.

    An appreciation for the arts and cultural talents that exist in our local community and across the state.

    Valued activities for our local youth to enhance and showcase their abilities.

    A successful arena for local community groups and businesses to not only market their products and services but also fundraise.

    Successful partnerships between Maranoa Regional Council and major sponsors such as Santos GLNG.

 

Discussion:

Council highlighted the need to further discuss the future organisational approach to event management.

 

Council thanked staff and partners in supporting event arrangements for the festival.

 

Resolution No. GM/10.2013/29

Moved Cr Price                                                             Seconded Cr Newman  

That Council:

1.    Receive and note the Post event report on the 2013 Santos GLNG Food and Fire Festival;

2.    Further discuss this event, and the approach to organisational event management,  at an upcoming Council Workshop.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Libraries, Arts & Culture

 

 

Infrastructure Services

 

Item Number:                                    12.1

File Number: D13/45858

Subject Heading:                         Property Access - Theresa Bolic

Author and Officer’s Title:                 Kylie Fleischfresser, Coordinator - Infrastructure Planning

Executive Summary: 

Council had received a request to construct a road, connecting to Jackson Wandoan Road, to provide access to a property.

 

Discussion:

Council discussed the importance of progressing a policy which formalises procedures around property access roads.

 

Resolution No. GM/10.2013/30

Moved Cr Price                                                             Seconded Cr O'Neil  

 

That Council consider this request in conjunction with the upcoming Council Workshop discussing policy development, to formalise Council’s approach in dealing with this and similar requests.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Infrastructure Planning

 

 

Item Number:                                    12.2

File Number: D13/47294

Subject Heading:                         Request for footpath - Surat Day Care, and public toilets at Surat Weir

Author and Officer’s Title:                 Kylie Fleischfresser, Coordinator – Infrastructure Planning

Executive Summary: 

Council had received a request for a footpath to be constructed, or a gravel sheet to be laid, outside the Surat Day Care Centre on Burrows Street, and for a public toilet to be erected at the Surat weir.

 

Discussion:

Council determined that the matter should lay on the table enabling officers to further investigate the location and future requirements for all toilets located in Surat.

 

Resolution No. GM/10.2013/31

Moved Cr Newman                                                        Seconded Cr O'Neil  

That the matter lay on the table for further consideration at a future meeting, in order for Officers to extend investigations to include a review of the location and future requirements of all toilets located in Surat.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Infrastructure Planning

 

 

Development, Facilities & Environmental Services

 

Item Number:                                    13.1

File Number: D13/42038

Subject Heading:                         Request for Amendments - Register of General Cost Recovery Fees and Commercial Charges 2013/14

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

Council adopted the Schedule of Fees and Commercial Charges on 31 July 2013.  Council also resolved to delegate to the Chief Executive Officer the power to amend Commercial Charges under Section 262 (3) (c) of the Local Government Act 2009.

 

At the Councillor workshop on 10 September 2013, Council reviewed Community Hire Hall Fees and considered the impact of fees, as included in the adopted Schedule of Fees and Commercial Charges, on small Health and Well-being businesses operating in our halls.

 

Council was asked to adopt the amended fees and charges.

 

Discussion:

Council determined that the matter should lay on the table for further discussion at a later point during the meeting.

 

ACTION:

That the matter lay on the table for further discussion at a later point during the meeting.

 

 

Item Number:                                    13.2

File Number: D13/47811

Subject Heading:                         Membership - Murray Darling Association

Location:                                          N/a

Applicant:                                         N/a

Author and Officer’s Title:                 Sandra Crosby, Manager - Environmental Health, Compliance & Waste

Executive Summary: 

Council had recently received an invoice for membership from the Murray Darling Association Inc. based in South Australia.

 

Resolution No. GM/10.2013/32

Moved Cr Chambers                                                      Seconded Cr Newman  

That Council not take up membership of the Association.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Manager - Environmental Health, Compliance & Waste

 

 

Item Number:                                    13.3

File Number: D13/49203

Subject Heading:                         Application for Amalgamation of Land.

Location:                                          Lot 58 on DL356 and Lot 38 on DL361

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Department of Natural Resources and Mines sought Council’s views on an application for Amalgamation of Lot 58 on DL356 and Lot 38 on DL361.  This land is located north east of Mungallala and is used for grazing purposes.

 

Resolution No. GM/10.2013/33

Moved Cr Newman                                                        Seconded Cr Chambers  

That Council advise the Department of Natural Resources and Mines that it has no objection to the amalgamation of Lot 58 on DL356 and Lot 38 on DL361 with the proposed use of the land being for grazing purposes and furthermore that there are no known non-indigenous cultural heritage values associated with the land.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Property & Legal

  

 

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for morning tea at 10.01am.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 10.31am.

 

Late Items

 

Item Number:                                    L.1

File Number: D13/49665

Subject Heading:                         First Quarter Budget Review 2013/14

Author and Officer’s Title:                 Claire Alexander, Specialist - Strategic Finance

Executive Summary: 

 

The Budget 2013/14 was adopted on 31 July 2013. This Budget Review is the first review in the new financial year. It is intended that budget reviews will be conducted on a quarterly basis, with the next review in January 2014 and the final review for the financial year in April 2014.

 

The budget review presented is a surplus of $863K. It incorporates new items and changes not previously identified in the original budgeting process. Changes to the carry over projects post completion of the financial statements 2012/13 were identified. There were projects not identified as carry over projects which are now included as part of the request for funding at this review.

 

Discussion:

As a number of Councillors were absent from the meeting due to representation at the 2013 LGAQ Annual Conference, Council determined that the matter should lay on the table to enable full Council review at an upcoming workshop, with formal consideration at the next General Meeting.

 

Resolution No. GM/10.2013/34

Moved Cr O'Neil                                                            Seconded Cr Newman  

That the matter lay on the table for further discussion at the next Workshop of Council, with formal consideration at the General Meeting of Council on 13 November 2013.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Specialist - Strategic Finance

 

Cr. O’Neil declared a ‘Conflict of Interest’ in the following item due to him being an employee of Queensland Murray-Darling Committee (QMDC), an organisation identified as a Stakeholder in development of the Draft Plan, and left the Chamber at 10.35am taking no further part in discussions or debate on the item.

 

Item Number:                                    L.9

File Number: D13/48732

Subject Heading:                         Pest Management Plan

Location:                                          Maranoa

Applicant:                                         N/a

Author and Officer’s Title:                 Sandra Crosby, Manager - Environmental Health, Compliance & Waste

Executive Summary: 

Council has recently received notification from the Hon. John McVeigh Minister for Agriculture, Fisheries and Forestry that Council can now adopt the Maranoa Regional Pest Management Plan by resolution in accordance with the Land Protection (Pest and Stock Route Management) Act 2002.

 

Discussion:

Council discussed the absence of maps identifying the location of  weeds and wild dogs  within Maranoa Regional Council area. 

 

 

The Director of Development, Facilities & Environmental Services advised Council that at this time the organisation did not have the software or resource capacity to map the location of weeds or wild dogs, however, investigation was being undertaken into collating the wild dog locations through the receipt of scalps and potential support from the organisation Qdog.

 

Council also highlighted the importance of Council’s continued campaign of weed spraying  to better control the spread of noxious weeds across the region.

 

Resolution No. GM/10.2013/35

Moved Cr Chambers                                                      Seconded Cr Denton  

That Council adopt the Maranoa Regional Pest Management Plan, including the following amendment:

 

Under Contents heading “Appendix”→“Appendix Three” amended to state “Not Available” rather than “Not Completed.”

 

CARRIED                                                                                                                      5/0

 

Responsible Officer

Manager - Environmental Health, Compliance & Waste

 

At cessation of discussion and debate on the abovementioned item Cr. O’Neil entered the Chamber at 10.42am.

 

Item Number:                                    L.2

File Number: D13/48929

Subject Heading:                         Cat Registration

Location:                                          N/a

Applicant:                                         N/a

Author and Officer’s Title:                 Sandra Crosby, Manager - Environmental Health, Compliance & Waste

Executive Summary: 

Council had recently been advised that the State Government has repealed State mandated cat registration.

 

 

Discussion:

Council highlighted the importance of continued communication to the public outlining the requirements of cat ownership.

 

Resolution No. GM/10.2013/36

Moved Cr Newman                                                        Seconded Cr Denton  

That Maranoa Regional Council not continue registration of cats (and therefore not be a ‘declared’ Council for such purpose); and

 

That in communicating this outcome, media be issued to the community outlining cat ownership requirements as regulated by Council.

 

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Manager - Environmental Health, Compliance & Waste

 

Item Number:                                    L.3

File Number: D13/50044

Subject Heading:                         Stock Route/Reserves Advertising Agistment

Location:                                          Maranoa

Applicant:                                         N/a

Author and Officer’s Title:                 Damian  Bougoure, Coordinator-Environmental Health

Executive Summary: 

Council has received applications (19) from landholders seeking to graze land within this Region. 

 

Applications have been for Reserves and various parts of the Stock Route network for cattle grazing purposes as fodder sources become scarce on their own land.

 

Resolution No. GM/10.2013/37

Moved Cr Chambers                                                      Seconded Cr O'Neil  

That Council advertise the identified relevant land located on its stock route network, seeking landholders to make application for agistment.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator-Environmental Health

 

Item Number:                                    L.4

File Number: D13/50125

Subject Heading:                         Proposal to purchase a Christmas tree for    main street - Commerce Roma

Applicant:                                         Commerce Roma

Author and Officer’s Title:                 Ryan Gittins, Coordinator - Economic Development

Executive Summary: 

In Correspondence dated 18 October 2013, Commerce Roma requested Council’s support for the proposed Roma Christmas Tree Project. This cash and in-kind assistance will help to facilitate the purchase, installation, removal and subsequent storage of the Christmas tree. In addition to this assistance, Commerce Roma has also requested public liability coverage for the period that the tree is on display.

 

Resolution No. GM/10.2013/38

Moved Cr O'Neil                                                            Seconded Cr Newman  

That Council:

 

1.        Approve financial assistance totalling $4,674.50  ($3,074.50 cash component, being for purchase & freight, and $1,600 annually in-kind) for the Roma Christmas Tree project;

 

2.        Investigate a suitable location for the tree (subject to consultation with Commerce Roma);.

 

3.        Advise Commerce Roma that Council’s public liability insurance will indemnify Council only;    

 

4.        Recommend that Commerce Roma arrange its own public liability insurance to cover any activities that are outside of the scope of installation & removal (if applicable);

 

5.         Progressively explore opportunities for remaining communities.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Economic Development

 

 

Item Number:                                    L.5

File Number: D13/50311

Subject Heading:                         Request for Council support - Gift of Giving   Campaign

Applicant:                                         The Western Star

Author and Officer’s Title:                 Ryan Gittins, Coordinator - Economic Development

Executive Summary: 

In correspondence dated 21 October 2013, The Western Star requested Council support for their Gift of Giving Campaign. The requested insurance coverage, festive lighting and road closure would enable the Lions Club to hold its annual Christmas Carnival in McDowall St.

 

This project is complementary to Commerce Roma’s proposal to purchase a Christmas tree for the McDowall St precinct as both projects aim to create a festive atmosphere and increase local business patronage.

 

Discussion:

Council discussed the potential of the request being submitted through Council’s Grants Program from the perspective of process and budget allocation.

 

Resolution No. GM/10.2013/39

Moved Cr O'Neil                                                            Seconded Cr Price  

That Council:

 

1.       Provide in-kind support for the proposed McDowall St closure – 6pm to 9pm Thursday 5 December 2013;

 

2.       Cover electricity costs associated with the operation of the festive lighting;

 

3.       Advise the Western Star and/or Lions Club that Council’s public liability insurance will indemnify Council only; 

 

4.       Recommend that The Western Star and/or Lions Club arrange their own public liability insurance to cover any activities that are outside of the scope of the road closure (as applicable); 

 

5.       Require the organisation to submit an application under Council’s Grants program to enable Council’s contribution to be drawn from the Community Grant Program Budget for 2013/14.  (All future requests are to be submitted under Council’s Grants Program for consideration).

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Economic Development

 


 

Item Number:                                    L.6

File Number: D13/50381

Subject Heading:                         Request for Sponsorship

Location:                                          Roma

Applicant:                                         Puddy Chandler & Susie Ferrier on behalf of the Maranoa Community

Author and Officer’s Title:                 Kelly Rogers, Coordinator -  Elected Members & Community Engagement

Executive Summary: 

Council had been approached to sponsor costs associated with meals for participants attending a practical course in effective living.  The Course titled “The Centre Within” will be presented by Helen Everingham on 2 – 3 November 2013 in Roma.

 

Discussion:

Council determined that the matter should lay on the table for further discussion at a later point during the meeting to further clarify eligibility of the request under Council’s Grants Program.

 

Action:

That the matter lay on the table pending further investigation as to the alignment of the request with Council’s Grants Program.

 

 

 

Item Number:                                    L.7

File Number: D13/50556

Subject Heading:                         Council appointment to the Board of Southern Queensland Country Tourism Ltd

Author and Officer’s Title:                 Edward Sims, Manager - Major Projects, Economic Development & Tourism

Executive Summary: 

The articles of association of Southern Queensland Country Tourism Ltd affirm that five local government representatives will be appointed to the board of directors.  At each subsequent Annual General Meeting it is decided by ballot which two will stand down to make way for other member Councils. 

 

Cr David McMahon of Goondiwindi Regional Council has stood down, and it has been informally agreed by Balonne and Goondiwindi Regional Councils that Cr Price will replace him for the period 2013 to 2015.

 

Council’s formal nomination for Cr Price was requested.

 

 

Resolution No. GM/10.2013/40

Moved Cr Denton                                                          Seconded Cr Newman  

 

That Council:

 

1.                  Nominate Cr Price to the Board of the Southern Queensland Country Tourism Ltd (SQCT) for the period 2013-15;

 

2.                  Update the Draft Community Engagement Framework to reflect this nomination;

 

3.                  Authorise Council’s Chief Executive Officer to submit a nomination to the SQCT Annual General Meeting prior to 18 November 2013.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Manager - Major Projects, Economic Development & Tourism/Coordinator – Elected Members & Community Engagement

 

 

Item Number:                                    L.6

File Number: D13/50381

Subject Heading:                         Request for Sponsorship

Location:                                          Roma

Applicant:                                         Puddy Chandler & Susie Ferrier on behalf of the Maranoa Community

Author and Officer’s Title:                 Kelly Rogers, Coordinator -  Elected Members & Community Engagement

Executive Summary: 

Council had been approached to sponsor costs associated with meals for participants attending a practical course in effective living.  The Course titled “The Centre Within” will be presented by Helen Everingham on 2 – 3 November 2013 in Roma.

 

Resolution No. GM/10.2013/41

Moved Cr O'Neil                                                            Seconded Cr Denton  

That Council sponsor the event, including the requested associated costs.

 

MOTION LOST                                                                                                               2/4

 

Responsible Officer

Coordinator -  Elected Members & Community Engagement

 

 

Item Number:                                    L.8

File Number: D13/50098

Subject Heading:                         Organisational Structure

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Executive Summary: 

A report was tabled for Council’s consideration at its meeting on 25 September 2013.    The proposals were considered, and a significant staff engagement / consultation process was undertaken.    In parallel, a community meeting with Surat residents was attended with Councillors, to seek input into the shaping of the proposed replacement role for Surat.  

 

Discussion:

Council determined that aspects of the report should be discussed in closed access, specifically those relating to industrial and employee matters.

 

Resolution No. GM/10.2013/42

Moved Cr O'Neil                                                            Seconded Cr Price

 

That Council close the meeting to the public to discuss segments of the report relating to industrial and employee matters contained in Item L.8 “Organisational Structure.”

 

CARRIED                                                                                                                      6/0

 

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (b)      industrial matters affecting employees;

                   (d)           rating concessions;

          (e)      contracts proposed to be made by it;

          (f)      starting or defending legal proceedings involving the local government.

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

 

 

Resolution No. GM/10.2013/43

Moved Cr O'Neil                                                            Seconded Cr Newman

 

That Council close the meeting to the public at 11.24am.

 

CARRIED                                                                                                                      6/0

 

 

Cr. Denton left the Chamber at 12.25pm.

Cr. Denton entered the Chamber at 12.27pm.

 

Cr. O’Neil left the Chamber at 12.27pm.

Cr. O’Neil entered the Chamber at 12.28pm.

 

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for morning tea at 12.31pm.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting in closed session at 1.14pm.

 

Cr. Wason left the Chamber at 1.37pm.

Cr. Wason entered the Chamber at 1.38pm.

 

Cr. O’Neil left the Chamber at 2.08pm.

Cr. O’Neil entered the Chamber at 2.09pm.

 

 

Resolution No. GM/10.2013/44

Moved Cr Newman                                                        Seconded Cr O'Neil

 

That Council open the meeting to the public at 2.12pm.

 

CARRIED                                                                                                                      6/0

 

 


 

Item Number:                                    13.1

File Number: D13/42038

Subject Heading:                         Request for Amendments - Register of General Cost Recovery Fees and Commercial Charges 2013/14

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

Council adopted the Schedule of Fees and Commercial Charges on 31 July 2013.  Council also resolved to delegate to the Chief Executive Officer the power to amend Commercial Charges under Section 262 (3) (c) of the Local Government Act 2009.

 

At the Councillor workshop on 10 September 2013, Council reviewed Community Hire Hall Fees and considered the impact of fees, as included in the adopted Schedule of Fees and Commercial Charges, on small Health and Well-being businesses operating in our halls.

 

Council was asked to adopt the amended fees and charges.

 

Discussion:

The matter had been laid on the table earlier during the meeting.  Council resumed discussion and debate.

 

Resolution No. GM/10.2013/45

Moved Cr Price                                                             Seconded Cr Newman  

That Council adopt the new fees and charges for hire of its Community Halls by Small Health and Well-Being Businesses with the new hire fees to apply from 24 October 2013; subject to the following amendments:

 

·        Include – “For long term users in this category a user agreement is to be negotiated”;

 

·   Under heading “Speciality Equipment Hire” a Bond of $100 be charged only, with both the Daily and Hourly fee rates adjusted to state No Charge.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Property & Legal

 

CONFIDENTIAL ITEMS

Item Number:                                    C.1

File Number: D13/48601

Subject Heading:                         Application for Payment Arrangement

Author and Officer’s Title:                 Dana Harrison, Coordinator - Rates

Executive Summary: 

A resident (Assessment No. 15010846) had submitted a rates payment arrangement application which exceeds the timeframe set down in Council’s adopted Revenue Statement.  The applicant had also requested for the interest to be waived.

 

Resolution No. GM/10.2013/46

Moved Cr Chambers                                                      Seconded Cr Denton  

That Council approve the proposed rates payment arrangement application and waive the interest provided the applicant adheres to the payment plan.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Rates

 

Item Number:                                    C.2

File Number: D13/48744

Subject Heading:                         Request for Interest on Outstanding Rates to Cease Accruing

Applicant:                                         Assessment No. 14024012

Author and Officer’s Title:                 Dana Harrison, Coordinator - Rates

Executive Summary: 

The applicant had requested interest to cease accruing on the outstanding rates due to divorce proceedings and property settlement.

 

Resolution No. GM/10.2013/47

Moved Cr Newman                                                        Seconded Cr Price  

That Council not agree to cease the accrual of interest accruing on the applicant’s rates account.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Rates

 

 

Item Number:                                    C.3

File Number: D13/49069

Subject Heading:                         Request for Rates Waiver

Location:                                          Surat

Applicant:                                         Surat & District Development Association

Author and Officer’s Title:                 Dana Harrison, Coordinator - Rates

Executive Summary: 

Correspondence has been received from the applicant (Assessment No. 15000276) requesting rates to be waived by way of a concession under the provisions of the adopted Revenue Statement.

 

Resolution No. GM/10.2013/48

Moved Cr O'Neil                                                            Seconded Cr Newman  

That Council grant a concession of 100% of the general rates under section 12.2 of the adopted Revenue Statement.  Further  the applicant be advised that the garbage, water, sewerage and Emergency Management and Fire and Rescue levy charges will still apply.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Rates

 

 

Item Number:                                    C.4

File Number: D13/48367

Subject Heading:                         Proposed Changes to Handling of Correspondence

Author and Officer’s Title:                 Dale Waldron, Manager – Administration

 

Executive Summary: 

Council’s approval was sought to publish the existing building and planning Roma Post Office Box 620, as the address listed on all outgoing letter correspondence from Council, and to use this for inward and outward correspondence for the Chief Executive Officer.

 

Resolution No. GM/10.2013/49

Moved Cr Denton                                                          Seconded Cr Newman  

That:

 

1.   Council approve in principle the use of existing Post Office Box 620 Roma for Council letterhead, and as the reference for incoming correspondence addressed to the Chief Executive Officer.  This would come into effect upon the appointment of a Coordinator Information Management.

 

2.   The Manager liaise with the Work Unit and Human Resources in the interim to clarify the planned changes to records operations. 

 

CARRIED                                                                                                                      5/1

 

Responsible Officer

Manager - Administration

 

 

LATE CONFIDENTIAL ITEMS

 

Item Number:                                    LC.1

File Number: D13/47171

Subject Heading:                         Regional Arts Development Fund Applications from Round 2, 2013/14 Financial Year

Author and Officer’s Title:                 Susan (Sue) Sands, Coordinator - Grants (Council & Community)

Executive Summary: 

The Maranoa Regional Council Regional Arts Development Fund (RADF) Committee had assessed funding applications for arts and cultural projects and activities submitted under the 2013/14 financial year funding Round 2 which closed on 11 October 2013.

 

Resolution No. GM/10.2013/50

Moved Cr Newman                                                        Seconded Cr Chambers  

That Council endorse the Regional Arts Development Fund (RADF) Committee’s grant assessment recommendations to approve the following applications:

 

Organisation

Project Description

RADF Funded Contribution

Total Project Cost

Mitchell Show Society

Engaging a professional tutor for a photography workshop.

$3,575

$5,950

Mitchell State School P & C

Engaging professional artists to conduct workshops to develop the ‘2014 Paint the Town REaD: Street Theatre’ community project.

$9,477

$23,330

Bymount Creative Circle 

2 Day workshop creating mosaic covered, creative art pieces for gardens.           

$2,843

$4,375

 

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Grants (Council & Community)

 

 

Item Number:                                    LC.3

File Number: D13/50259

Subject Heading:                         Petition in objection to approved development (ref: 2012/18304)

Location:                                          141 Pickanjinnie North Road, Pickanjinne Qld 4428 (Described as Lot 218 on WAL53394 and Lot 219 on  WV1588)

Author and Officer’s Title:                 Danielle Pearn, Coordinator - Planning

Executive Summary: 

Council received a petition in objection to an approved development for a Material Change of Use - “Undefined Use” (Non-resident Workforce Accommodation – 480 units in five stages), Storage Facility, Operational Works, ERA 63-Sewerage Treatment and ERA 8 – Chemical Storage, situated at 141 Pickanjinnie North Road, Pickanjinnie QLD 4428, described as Lot 218 on WAL53394 and Lot 219 on WV1588. 

 

Resolution No. GM/10.2013/51

Moved Cr Chambers                                                      Seconded Cr Denton  

 

That Council:

 

1.        Write to the lead petitioner, responding to matters raised in the petition as outlined the Officer’s report;

 

2.        Write to individuals that have lodged a related customer request with Council, responding to matters raised;

 

3.        Authorise Officers, through the Chief Executive Officer, to conduct a site inspection.

 

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Coordinator - Planning

 

 

Item Number:                                    LC.4

File Number: D13/50616

Subject Heading:                         Request for Views - Permit to Occupy – Marra Marra Road

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Executive Summary: 

Council had received a letter from the Department of Natural Resources & Mines seeking Council’s views on an application received for a Permit to Occupy.

 

Resolution No. GM/10.2013/52

Moved Cr Newman                                                        Seconded Cr Denton  

 

That Council authorise the Chief Executive Officer to communicate Council’s position on the matter, in line with the draft response to the Department of Natural Resources & Mines.

 

CARRIED                                                                                                                      5/1

 

Responsible Officer

Chief Executive Officer

 

 

Item Number:                                    L.8

File Number: D13/50098

Subject Heading:                         Organisational Structure

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Executive Summary: 

A report was tabled for Council’s consideration at its meeting on 25 September 2013.    The proposals were considered, and a significant staff engagement / consultation process was undertaken.    In parallel, a community meeting with Surat residents was attended with Councillors, to seek input into the shaping of the proposed replacement role for Surat.  

 

Resolution No. GM/10.2013/53

Moved Cr Price                                                             Seconded Cr Newman  

That Council (Noting that all industrial/staffing matters were held in closed access):

 

1.   Note the feedback received on the proposals;

 

2.   Approve the return to 5 Local Development Officers  (formerly known as Community Development Coordinators) and the adjustment to the budget be included in the next review;

 

3.   Endorse the immediate advertising for the Local Development Officer – Surat reflecting the community’s priorities in the position description;

 

4.   Undertake community engagement with the Injune community with respect to their priorities for the Local Development Officer – Injune, and other communities progressively.

 

6.   Approve the advertising for the additional position titled Associate to the CEO, and that the budget be amended prior to appointment.

 

7.   Through the Chief Executive Officer, invite impacted staff to provide any additional feedback on the updated proposal for the Organisational Structure.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Chief Executive Officer

 

 

Subject Heading:        suspension of standing orders

Council adjourned a brief recess at 2.39pm.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 3.23pm.

 

Cr. O’Neil left the Chambers at 3.26pm.

Cr. O’Neil entered the Chamber at 3.43pm.

 


 

Item Number:                                    LC.2

File Number: D13/50094

Subject Heading:                         Construction of Amenities Block

Location:                                          Off Arthur Street Roma

Author and Officer’s Title:                 Tanya Mansfield, Manager-Facilities

Executive Summary: 

Council had called for tenders to construct a new amenities block in the Council carpark off Arthur Street in Roma.  Tenders closed on 3 October 2013.

 

Resolution No. GM/10.2013/54

Moved Cr O'Neil                                                            Seconded Cr Newman  

That Council award  the tender to the lowest submitted tenderer, subject to satisfactory reference checks and confirmation of compliance with specifications being obtained.

 

CARRIED                                                                                                                      6/0

 

Responsible Officer

Manager-Facilities

 

CLOSURE

 

There being no further business, the Deputy Mayor thanked Council for their attendance and declared the meeting closed at 3.46pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 13 November 2013, at Roma Administration Centre.

 

 

 

 

...............……….................                                                      ..................................

Mayor.                                                                          Date.

 

 

 


Maranoa Regional Council

    

General Meeting -  13 November 2013

Officer Report

Meeting: General  13 November 2013

Date: 18 October 2013

Item Number: 5.1

File Number: D13/49665

 

Subject Heading:                     First Quarter Budget Review 2013/14

Classification:                                   Open Access    

Name of Applicant:                          N/a

Location:                                            N/a

Author & Officer’s Title:                 Claire Alexander, Specialist - Strategic finance

 

Executive Summary: 

 

The Budget 2013/14 was adopted on 31 July 2013. This Budget Review is the first review in the new financial year. It is intended that budget reviews will be conducted on a quarterly basis, with the next review in January 2014 and the final review for the financial year in April 2014.

The budget review presented is a surplus of $863K. It incorporates new items and changes not previously identified in the original budgeting process. Changes to the carry over projects post completion of the financial statements 2012/13 were also identified. There were also projects not identified as carry over projects which are now included as part of the request for funding at this review.

 

 

Officer’s Recommendation: 

That the Council adopt the First Quarter Budget Review 2013/14 as shown in the following attachments (pages 1-11), with the primary documents marked (*):

 

Pages

1.   One Page Summary of First Quarter Budget Review 2013/14 *

2.   Revised Operating Revenue and Expense Budget Statements by Directorate

3.   Revised Capital Revenue and Expenditure Budget Statements by Directorate

4.   Revised Capital Reserves Budget Statements by Directorate

5.   Revised New Loan and Loan Repayment Budget Statement by Directorate

6.   Revised Operating Reserves Budget Statements by Directorate

7           Summary of First Quarter Budget Review Changes 2013/14 – Capital Expenditure* 

8-10       Summary of First Quarter Budget Review Changes 2013/14 – Operating Revenue &         Expenses*

11          Revised Carry Over Projects 2013/14*

 

 

 

 

 

 

Body of Report:

Management have completed their review of the 2013/14 Budget. At a high level, the following table shows the change between the Original Budget 2013/14 and the current (First Quarter) budget review.

 

 

2013/14

Original Budget

$’000

2013/14

First Quarter

$’000

 

 

Variance

 

$’000

Carry forward surplus/loss

(717,849)

(717,849)

0

Operating revenue

(217,748,128)

(222,547,341)

(4,799,213)

Operating expense

196,510,783

198,049,732

1,538,949

Transfer from reserves - operating

(306,103)

(279,850)

26,253

Transfer to reserves - operating

18,700,865

20,652,480

1,951,615

Capital revenue

(31,931,420)

(32,026,020)

94,600

Capital expenditure

58,103,460

58,961,660

858,200

Transfer from reserves - capital

(20,738,255)

(20,888,255)

(150,000)

Transfer to reserves - capital

1,470,626

1,470,626

0

Loan

(4,750,000)

(4,750,000)

0

Loan Repayment

1,211,710)

1,211,710

0

Revised (surplus)/loss – 30 June

(194,312)

(863,107)

(668,795)

 

The 2013/14 Budget has been reviewed to incorporate new items, changes not previously identified in the original budgeting process, and changes to the budget due to events arising since the adoption of the Original Budget 2013/14.

 

The total result of the First Quarter Budget Review 2013/14 is a projected surplus of $863K.  An analysis of the changes is provided below. 

 

OPERATING REVENUE – Net Increase $4.8M

 

The overall increase in operating revenue is net $4.8M. Various factors have contributed to this increase and are detailed as follows:

 

●    Projected increase in fees to be generated from Airport, $3.0M

 

●    Increase in Financial Assistance Grant of $1.8M. This amount is based on notification from the Grants Commission

 

●    Flood mitigation funding agreement approved to the value of $300K

 

●    Increase in fees at Roma tip of $200K as a result of implementing weighbridge facility

 

●    Additional other income to be received from Quarry of $100K

 

●    Revenue from private works increased by $160K

 

●    Additional funding for library of $50K

 

●    Fees from effluent disposal estimated to drop by $655K due to competition

 

●    Contribution from social services programs has been revised down to $0 (from $135k). This has caused financial impact on the Council’s bottom line. These programs had previously contributed to overheads such as cleaning, electricity, support services and general expenses such as office supplies. Due to changes to structure, these costs are now covered in different parts of Council. For example, cleaning is now covered under buildings and facilities.

 

[CEO Note:  The above item will be further reviewed with the Executive Team, and if changes can be accommodated through recovery of overheads, they will be resubmitted to Council in the next review].

 

OPERATING EXPENSES – Net Increase of $1.5M

 

The total operating expenses at this review equalled a total net increase of $1.5M. Factors contributing to the increase in costs are detailed as follows:

 

●    Increased security requirements at the Airport due to increased level of activity $500K

 

●    Additional funding allocation (grant funded) for flood study and mitigation, $100K

 

●    $60K funding for the development of project management manual instigated by Infrastructure Services

 

●    An additional amount of $104K for waste contractor. This amount is based on current contract rates

 

●    Increase in plant charges for waste of $100K. This is based on 12/13 actual charges

 

●    After the completion of thorough property inspections (which were not completed in time to go into the original budget) a lot of work was identified on Council properties.  Large majority of this work is considered to be necessary as it involves issues around safety.  For example  replacement of steps, major leak in a bathroom which will require wall panelling to be removed, leak fixed and panelling replaced, replacement of guttering and replacement of worn out carpet which could be a trip hazard. Total additional funding required $75K

 

●    Additional costs required for the Quarry based on current activities of $597K

 

●    Halls and sport facilities related costs increased by $33K. More detailed procedure implemented for cleaning and maintenance process.

 

●    Property and legal was not specifically allocated a budget in 2013/14. At this budget review, total amount of $92K is now allocated to cover professional fees, administration related costs. Ex Corporate, Administration and Office of CEO budgets are redirected to fund these costs

 

●    Increase in insurance costs $40K

 

●    Reduction in professional fees of $150K allocated under Quarry, full amount no longer required

 

OPERATING RESERVES – Net Increase $26K

 

This increase relates to a funded program within the Department of Social Services, where the program grant is reduced and the funding therefore drawn from a reserve account.

 

 

CAPITAL REVENUE – Net Increase $94K

 

●    The decrease is relating to the net result of removing Miscamble St Drainage funding and the addition of Simpson Crossing works, net $53K

●    Funding to be received for the Amby flood monitoring of $41K

 

CAPITAL EXPENDITURE – Net Increase $858K

 

Explanation to capital revisions is outlined below.

 

●    Due to a carry-over adjustment from the 12/13 financial year, only $67,000 of the allocated $125,000 could be transferred to the gas main projects for the 13/14 year. To offset this shortfall, and to apply the new installation rate (adjusted to cater for changed installation methods and requirements) for the remaining 3 gas main projects, a transfer of $150,000 is required. This is to be taken from the gas reserve that was specially allocated for this type of requirement

 

●    Funding application for Miscamble St Drainage project was unsuccessful and therefore an amount of $400K had to be taken off the capital list

 

●    Addition of capital works at Simpson crossing of $403,200. Council resolution GM/06.2013/43

 

●    Works to be done on various facilities where final quotes or actual completed costs were over and above budgets amounted to $111K

 

o    Maranoa Kindy flood coverings $25K – quotes received

o    Roma main office guttering $3K – project complete

o    Mitchell hall roof $60K – quotes received

o    Info centre Injune $3K – project complete

o    Calico cottage toilet $20K – project complex than expected

 

●    Council received funding of $120,000 in 2010 from the Department of Community Services to construct and fit-out a shed for the Mitchell SES.  The shed was constructed at the Mitchell Showgrounds and was completed at Christmas time 2011.  Fit-out is to happen in the 2013/14 financial year and the Department of Community Services have required the majority of the project be completed for an official opening on 9 November during SES Week.   While the project was included in the work plan, funds were not included in the 2013/14 Capital Works Budget.  Quotes were sought from local builders and only one quote was received from Six Mile Builders for $112,920.  Six Mile Builders have commenced on-site on 17 October 2013.  The majority of internal fit-out work will be completed by the official opening, and the builders will return after the opening to complete the remainder.  Six Mile Builders are completing the internal fit-out.  Other works to be completed on-site by others include management of stormwater (currently runs on ground next to shed), realignment of part of the boundary fence to allow vehicles to drive through the shed and relocation of telecommunication tower and equipment. Costs to complete this project are estimated to be in the vicinity of $150K

 

●    $15K is added to fund Roma CBD speed limit reduction works

 

●    Works for the Amby flood monitoring Station of $69K is added to capital works list, $41.4K grant funded

 

●    Funding sought to the amount of $380K to complete projects not identified as carry over. Projects are:

o    Roma Pool Stormwater $30K

o    Arthur St Toilet $150K

o    Gallas Park Toilet $30K

o    Surat Oval Grandstand Refurbishment $50K

o    Upgrade to Apex Park $120K

 

CAPITAL RESERVES – Net Increase $150K

 

Transfer from gas reserves to cover additional costs required for carry over projects

 

 

LOAN BORROWINGS – NIL change

 

Consultation (internal/external):

CEO, Directors and Managers

 

Risk Assessment (Legal, Financial, Political etc.):

Regular reporting to the Council is necessary to inform business decisions.

 

Management reports to the Council on the outcome of the First Quarter Budget Review also ensure appropriate approvals are in place.

 

Policy Implications:

The attached Revised Budget Statements reflect the financial implications of the commentary above.

 

Financial Resource Implications:

The budget presented is a surplus of $863K.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.1(a) To instil confidence to Council and other stakeholders in their decision making by developing and implementing financial procedures, processes and methodologies in an environment that promotes integrity and accountability.

Supporting Documentation:

Nil.

Report authorised by:

Julie Reitano, Chief Executive Officer     


Maranoa Regional Council

    

General Meeting -  13 November 2013

Officer Report

Meeting: General  13 November 2013

Date: 25 October 2013

Item Number: 10.1

File Number: D13/51216

 

Subject Heading:                     Consideration of Elected Member Attendance at Conferences

Classification:                                   Open Access  

Name of Applicant:                          N/a

Location:                                            Stanthorpe, Alice Springs & Mt Isa

Author & Officer’s Title:                 Kelly Rogers, Coordinator -  Elected Members & Community Engagement

 

Executive Summary: 

The report seeks formalisation of Elected Member attendance at conferences and meetings as part of advocacy activities and/or enhancing strategy and policy development for Maranoa Regional Council.

 

 

Officer’s Recommendation:

That Council approve:

 

1.   The attendance of Cr. Ree Price at the RACQ Southern Queensland Tourism Industry Conference on 26 – 27 November 2013 in Stanthorpe;

 

2.   The attendance of Cr. Ree Price at the 2013 Mount Isa Airport Outback Queensland Tourism Awards & Symposium on 14 – 16 November 2013 in Mt Isa.

 

3.   The attendance of Cr. Wendy Newman at the LGAQ Flying Fox Workshop on 3 December 2013 in Gatton.

 

 

 

Body of Report:

RACQ Southern Queensland Tourism Industry Conference

 

Cr. Price has indicated an interest to attend the RACQ Southern Queensland Tourism Industry Conference on 26 / 27 November 2013 in Stanthorpe, in her capacity as Portfolio Chair - Tourism.

 

The conference theme this year is ‘Living the Brand Together.’  The program has been designed to provide a big-picture perspective about the importance of branding, as well as practical help on integrating these insights into Council’s day to day business. 

 

The conference also provides an opportunity for delegates to network and share ideas with industry and local government representatives.

 

From an Operational perspective, Council’s Coordinator – Tourism will also be attending the conference.

 

2013 Mount Isa Airport Outback Queensland Tourism Awards & Symposium

 

Cr. Price has indicated an interest to attend the 2013 Mount Isa airport Outback Queensland Tourism Awards & Symposium on 14 – 16 November 2013 in Mt Isa, in her capacity as Portfolio Chair – Tourism, and in support of Council’s recently formed partnership with Outback Queensland Tourism. 

 

At the General Meeting on 23 October, Council endorsed the attendance Cr. Price at the 2013 National Local Roads and Transport Congress on 12 – 14 November 2013 in Alice Springs.

 

This conference immediately precedes the 2013 Mount Isa Airport Outback Queensland Tourism Awards & Symposium, and as a result has created challenges in aligning travel arrangements for Cr. Price to attend both conferences. 

 

Cr Price has prioritised attendance at the 2013 Mount Isa Airport Outback Queensland Tourism Awards & Symposium to firmly establish Council’s business relationship with Outback Queensland Tourism.

 

The event includes a variety of activities, such as the 2013 Tourism Awards Function, Symposium Workshops and networking opportunities to meet with industry and local government representatives.

 

From an Operational perspective, Council’s Coordinator – Tourism will also be attending the conference.

 

LGAQ Flying Fox Workshop

 

Cr. Newman has indicated an interest in attending the upcoming LGAS Flying Fox Workshop on 2 Decembers 2013, in Gatton.

 

This forum has been created to help Queensland Councils identify the range of management options available, and explore the use of additional local government powers.  Mayors, Councillors and State Government representatives are invited to attend the forum.  It is not open to the public and is free of charge.

Consultation (internal/external):

Cr. Ree Price

MRC – Coordinator Tourism – Megan Swords

 

Risk Assessment (Legal, Financial, Political etc.):

The Act requires that Councillors’ attendance at conferences and deputations be permitted by the local government.  Unauthorised Councillor Attendance at conferences could compromise insurance entitlements should circumstances arise that lead to the submission of an insurance claim.

Policy Implications:

Councillor Expense & Provision of Facilities Policy.

Financial Resource Implications:

RACQ Southern Queensland Tourism Industry Conference

Estimated Costs

Conference Registration:   $295 per person

Accommodation & Meals:  Estimated at $350

Total estimated cost:        $645

Travel:  Cr. Price will travel by car in a Council fully maintained vehicle

 

2013 Mount Isa airport Outback Queensland Tourism Awards & Symposium

Estimated Costs

Registration Costs:              NIL (these costs have been paid by Outback Queensland Tourism)

Accommodation & Meals:   Estimated at $815

Flights:                                   $1,081

Total estimated cost:        $1,896

 

LGAQ Flying Fox Workshop

Estimated Costs

Conference Registration:   Free of charge

Accommodation & Meals:   $200

Travel:  Cr. Newman will travel by car in a Council fully maintained vehicle.

Total Estimated cost:        $200

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(b) To structure Council’s governance functions in a manner so as to allow effective and efficient utilisation of elected members time and resources to the benefit of the constituents which Council serves.

Supporting Documentation:

Nil.

Report authorised by:

Julie Reitano, Chief Executive Officer


Maranoa Regional Council

    

General Meeting -  13 November 2013

Officer Report

Meeting: General  13 November 2013

Date: 1 November 2013

Item Number: 10.2

File Number: D13/52980

 

Subject Heading:                     Request for a Contribution to Headstone Repairs - Roma Monumental Cemetery

Classification:                                   Open Access  

Name of Applicant:                          Mrs Barbara Kunde

Location:                                            6 Chrystal Street, Roma.   Q.   4455

 

Author & Officer’s Title:                 Dale Waldron, Manager - Administration

 

Executive Summary: 

Correspondence has been received from the Applicant requesting Council to contribute to the cost of repairs as was verbally agreed with Council’s previous Director of Infrastructure in February 2011.

 

 

Officer’s Recommendation: 

That Council contribute to the repairs of Mrs Kunde’s parents’ grave as was verbally agreed to in February 2011.  In light of this application that Council reconsider contributing to the repairs of a previous application made at the meeting held on the 25 September 2013 - Mrs Jane Wilson’s parents grave, resolution no. GM/09.2013/40.  The new Cemeteries policy which is currently being developed includes a section that indemnifies Council of any costs when re-opening these types of gravesites.

 

 

Body of Report:

Investigation has found that the Director at the time did verbally indicate that Council would contribute to the cost of repairing the grave of Mrs Kunde’s parents.  In light of this, we need to revisit the request from the Wilson family, and reconsider contributing to the repair of Mr & Mrs Wilson’s parents grave. In moving forward, all future grave reopenings will be covered in our Cemeteries Policy, in that Council won’t be held responsible for damage which might occur.

 

Following is an excerpt from the draft of the new Cemeteries policy currently being developed:

4.12.  Opening and Reopening of Graves

 

            4.12.1 Council staff will arrange for the digging of a grave by an appropriately qualified person.

            4.12.2 Open (prepared) graves must be covered with an appropriate structure to prevent persons from falling in if they are left unattended, unless an appropriate alternative barrier is in place.

            4.12.3 After a burial, a grave may only be reopened for a further burial with the written approval of the authorised person.

            4.12.4 The Council shall take every care when required to re-open a grave for a second or subsequent burial but will not accept responsibility for any accidental or unintentional damage caused to monuments, gravesite or lawn during such opening.

            4.12.5 Where it is necessary to re-open a grave by breaking up and removing a concrete cover/monument, the Council shall not be responsible for re-instatement of the memorial following burial.

            4.12.6 Breaking up or removing a concrete/granite/marble etc cover on a monument to allow re reopening of a grave for second or third interments shall be subject to the following:-

·    Liaison with the authorised person at the time of booking the interment; and

·    Completed by a person qualified to undertake such work, eg. concrete cutters, stonemason; and

·    Be organised by the person arranging the funeral, the funeral director, burial right holder or family member; and

·    Be completed in adequate time to allow excavation of the grave.

            4.12.7 The Council may apply quantities of water or employ other methods to graves following interment to assist with subsidence and compaction of soil so that the grave can be restored to previous levels as soon as possible.

            4.12.8 The size and position of all graves in Council cemetery is to be determined by the authorised person.

Consultation (internal/external):

Julie Reitano, Chief Executive Officer

Andrew Byrnes (former Director of Infrastructure)

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

$1,770.00 (Kunde)

$2,880.00 (Wilson)

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

Barbara Kunde - Quote to Rectify Damages to Graves at Roma Monumental Cemetery - Cormie McDougall & William McDougall - 12/09/2013

D13/43133

2View

Jane Wilson - Contribution to repairs to grave - Roma Monumental Cemetery - Betty Wilson

D13/53249

 

Report authorised by:

Julie Reitano, Chief Executive Officer


Attachment 1

Barbara Kunde - Quote to Rectify Damages to Graves at Roma Monumental Cemetery - Cormie McDougall & William McDougall - 12/09/2013

 




Attachment 2

Jane Wilson - Contribution to repairs to grave - Roma Monumental Cemetery - Betty Wilson

 





Maranoa Regional Council

    

General Meeting -  13 November 2013

Officer Report

Meeting: General  13 November 2013

Date: 4 November 2013

Item Number: 10.3

File Number: D13/53165

 

Subject Heading:                     2014 Council Meeting Schedule

Classification:                                   Open Access  

Name of Applicant:                          N/a

Location:                                            N/a

Author & Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

 

Executive Summary: 

This report has been prepared to give Council an opportunity to review current meeting rotation arrangements and to set meeting dates for the 2014 calendar year.

 

 

Officer’s Recommendation: 

That Council approves the following actions:-

 

1.    The General (Ordinary) Meetings continue to be held on the second and fourth Wednesday of the month at Council’s Roma Administration Centre, commencing at 9.00am (with the exception of the General Meeting on 25 June, which will be held at 10am following the Special Budget Meeting) ;

 

2.    The first General Meeting be held on 22 January 2014;

 

3.    Council Workshops continue to be held on an ‘as needs’ basis and generally on a –

·   Tuesday in the instance of a workshop being required on a                      week that coincides with the General Meeting schedule;

·   Wednesday in the instance of a workshop being required on a                week that does not coincide with the General Meeting                              Schedule;

 

4.    The Chief Executive Officer advertise and circulate the agreed meeting     schedule to the public, Councillors and staff.

 

Body of Report:

No change is recommended to the current meeting frequency, which provides Council an opportunity to consider matters in a timely manner.  The frequency has been communicated extensively and is therefore known by business, key external parties and the general community.

 

 

 

It also meets the statutory requirement under Section (257) of the Local Government Regulation 2012, which prescribes:

 

(1) A local government must meet at least once in each month.

(2) However, the Minister may, after written application by a

      local government, vary the requirement under subsection (1)

      for the local government.

 

No change is recommended to the current workshop rotation, which is initiated on an ‘as needs’ basis to allow Councillors an opportunity to discuss key items, receive internal and external briefings and identify priorities or items requiring further investigation.  The rotation being:

 

·        Tuesday in the instance of a workshop being required on a week that coincides with the General Meeting schedule;

·        Wednesday in the instance of a workshop being required on a week that does not coincide with the General Meeting Schedule.

 

As part of the 2013/14 Operational Plan - Strategic Finance Work Program (Section 4.5), Council endorsed that the Special Budget Meeting be held on 25 June 2014. 

 

Council may from time to time determine the need for a ‘Special Meeting.’  When called, it is regulated that at a Special Meeting, Council can discuss only the business that is stated in the notice of meeting.

Consultation (internal/external):

Chief Executive Officer

Risk Assessment (Legal, Financial, Political etc.):

Setting of meeting dates, times and communicating same meets statutory requirements.

Policy Implications:

Nil

Financial Resource Implications:

Associated advertising costs; accommodated for as part of the 2013/14 budget.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(b) To structure Council’s governance functions in a manner so as to allow effective and efficient utilisation of elected members time and resources to the benefit of the constituents which Council serves.

Supporting Documentation:

1View

Draft Council Meeting Schedule 2014

D13/53679

 

Report authorised by:

Julie Reitano, Chief Executive Officer


Attachment 1

Draft Council Meeting Schedule 2014

 


Maranoa Regional Council

    

General Meeting -  13 November 2013

Officer Report

Meeting: General  13 November 2013

Date: 8 November 2013

Item Number: 10.4

File Number: D13/54386

 

Subject Heading:                     Request for Donation

Classification:                                   Open Access  

Name of Applicant:                          Wallumbilla State School P-10 Campus

Location:                                            Wallumbilla

Author & Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

 

Executive Summary: 

A letter has been received from the Principal of Wallumbilla State School, requesting Council give consideration to providing a donation of funds towards purchasing awards for students at the upcoming School Awards Ceremony Night on 28 November 2013.

 

Officer’s Recommendation: 

That Council consider the request for donation.

 

 

Body of Report:

A letter has been received from Gary Lynn, Principal of Wallumbilla State School requesting Council give consideration to providing a donation of funds towards the purchase of awards for students at the upcoming Awards Ceremony on 28 November 2013.

 

Following initial discussions with Council at the Workshop on 6 November, contact has been made with the school to obtain further information about the request in support of Council’s further consideration.  A representative from the Principal’s office has advised that the funds are used to purchase books for students in recognition of individual academic achievements throughout the year.

 

Donations are traditionally received from local businesses and community members in the Wallumbilla locality.  The contribution ranges from $50 - $200 per donation. 

The total estimated cost for the provision of awards will be in the order of $600 - $700.

 

A copy of the received letter is attached for Council’s review.

Consultation (internal/external):

Julie Reitano – Chief Executive Officer MRC

MRC Councillors

 

Risk Assessment (Legal, Financial, Political etc.):

The provision of a donation gives Council an opportunity to support and recognize the academic achievements of students.

Policy Implications:

The request does has not been submitted under Council’s Community Grants Program and does not meet the guidelines.

Financial Resource Implications:

If approved, the agreed contribution can be accommodated under the 2013/14 Budget. 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(a) To undertake all governance functions and activities in a professional manner promoting corporate ethics and integrity and informed decision making practices so as foster an operating environment advocating fairness, equity and consistency.

Supporting Documentation:

1View

Letter of Request - Wallumbilla State School

d13/51298

 

Report authorised by:

Julie Reitano, Chief Executive Officer


Attachment 1

Letter of Request - Wallumbilla State School

 

 


Maranoa Regional Council

    

General Meeting -  13 November 2013

Officer Report

Meeting: General  13 November 2013

Date: 25 October 2013

Item Number: 11.1

File Number: D13/51333

 

Subject Heading:                     Opportunity to rename Surat Racecourse Reserve

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Fiona Vincent, Coordinator - Sport & Recreation

 

Executive Summary: 

During Community and Local Plan consultation, residents identified there was a lack of facility signage as well as outdated signage at many of the region’s major facilities. One of the facilities recognised as requiring signage was the Surat Racecourse Reserve.

 

This facility was one of the chosen sporting facilities to receive signage as part of regional signage purchased in the 2012/13 Sport and Recreation budget. Prior to fabrication of the sign, an enquiry was lodged with the sporting groups who operate from the Surat Racecourse, to ascertain if they identified with Council’s terminology of Surat Racecourse Reserve for this area.

 

It was communicated that many did call it by the same name but would welcome the opportunity before a sign was manufactured, to suggest to Council some proposed suggestions for a new name for this area. During the control of Warroo Shire Council, a name change honouring a past Mayor was unsuccessfully suggested by a Councillor at that time.

 

The group has since understood the adverse political implications of this suggestion and have asked Council to consider offering the community a chance to suggest reflective names that affiliate with the Surat and district area or that of recorded history.

 

 

Officer’s Recommendation: 

That Council consider the following requests from discussions and correspondence between Council staff and Surat Racecourse Reserve User Group members:

∙ the opportunity to allow local residents to partake of a survey with nominated name/s for this area and/or

∙ the opportunity to also offer suggested name/s for this area.

 

 

Body of Report:

Across the region since amalgamation, directional and positional signage has been identified for replacement or erection of new signage. One such facility is the Surat Racecourse Reserve which houses the sports of race, rodeo, campdraft, pony club and clay target. As part of the 2012/13 budget, funds have been expended on a sign to be placed at the entrance to the Surat Racecourse Reserve on the Surat Development Road. This signage states the individual clubs that operate from this area and Council’s details for hiring of the facility.

 

From an enquiry to ascertain if this area was referred to as Surat Racecourse Reserve by locals and users of this Council owned and operated facility, a request was made seeking Council’s permission to rename the area featuring an association with the local history of the site.

 

Recently Surat residents were given the opportunity to complete a survey regarding the fauna to be placed on town entrance signs as replacement for the not so popular first choice of cockatoos. (see below) Locals voted for the new-look kookaburras which they are proud of largely due to the fact that their valuable input was asked for and then favourably considered by Council. Residents would eagerly welcome a second opportunity to offer suggested names for their major recreational area.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Consultation (internal/external):

Graham Hancock, Chair of Surat Racecourse Reserve User Group

President Surat Clay Target Association

President, Surat Rodeo Association

Surat Pony Club spokespersons

President, Surat Campdraft Association

President, Surat Race Club

Nicola Gear, former Community Development Coordinator – Surat

Julie Reitano, CEO Maranoa Regional Council

 

Risk Assessment (Legal, Financial, Political etc.):

Implications associated with other facility users recommending Council adopt name changes across the Maranoa, although this could be outweighed by residents assuming valued ownership of an area.

Policy Implications:

 

Financial Resource Implications:

Nil, as the sign has been paid for from 2012/23 Council budget and is awaiting design and manufacture.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.5(a) To develop partnerships to cultivate and facilitate sporting and recreational opportunities to meet the community’s needs and aspirations so as to enhance the quality of life and wellbeing for residents of our region.

Supporting Documentation:

1View

Opportunity to rename Surat Recreation Reserve letter_7 June 2013

D13/53195

 

Report authorised by:

Katrina Marsh, (Acting) Manager - Community Development


Attachment 1

Opportunity to rename Surat Recreation Reserve letter_7 June 2013

 

7 June 2013

 

CEO

Julie Reitano

Maranoa Regional Council

PO Box 42

Mitchell Qld 4465

 

Dear Ms Reitano,

 

I have recently been approached by Council staff to ask if the User Group at the Surat Racecourse Reserve refer to this area by the same name as Council, due to Council staff designing and constructing a sign for the entrance to this area.  After a discussion with the executive of the groups that use this area, I responded that we would like to go to the community to ask their thoughts regarding an official name for the Surat Racecourse Reserve.

 

I am aware that Council are having a sign designed to be placed at the front entrance and this would be good timing to suggest a name change to this area for Council consideration, if the community so desire. Executive members of the User Group agree and would like to gauge the level of support for a name change with the local residents.

 

Can you please advise if Council support this idea and if so, can Council staff assist the User Group to send a survey out to community members. The names we would like to survey are Surat Racecourse Reserve and Warroo Sporting Complex, with an opportunity for residents to also include their own preference.

 

If you need to speak with me you can ring me on 0428 569394 or email suratponews@bigpond.com.au

 

Regards,

 

 

Graham Hancock,

On behalf of Surat Racecourse Reserve User Group

 


Maranoa Regional Council

    

General Meeting -  13 November 2013

Officer Report

Meeting: General  13 November 2013

Date: 30 October 2013

Item Number: 11.2

File Number: D13/52059

 

Subject Heading:                     Projects to Proceed to  Business Case Under Royalties for Regions Program

Classification:                                   Open Access  

Name of Applicant:                          N/a

Location:                                            N/a

Author & Officer’s Title:                 Susan (Sue) Sands, Coordinator - Grants (Council & Community)

 

Executive Summary: 

Maranoa Regional Council has been advised that the three applications submitted under the State Government’s Royalties for Regions funding program have been short-listed.  Council now has to submit business cases to the government for a final funding decision.

The three short-listed projects are:

-     Injune-Taroom Road

-     Fairview Road

-     Sludge drying beds at Roma Sewerage plant

 

Officer’s Recommendation: 

That Council endorse the submission of business cases for the three identified projects under the Royalties for Regions program:

-     Injune-Taroom Road

-     Fairview Road

-     Sludge drying beds at Roma Sewerage plant

 

Body of Report:

According to the State Government, 32 projects across 20 regional and shire councils have been short-listed to submit business cases in the second round of the Royalties for Regions program.

 

Maranoa Regional Council has been invited to prepare business cases for the projects below:

 

Project

Project Description

Amount requested from R4R

Council

Amount from Santos

Total Project Cost

Injune-Taroom Rd 23.2km

Chainage 0 – 23.2km

D13/35962

The upgrade of 23.2km of the Injune - Taroom Road will improve the safety of road users with the construction of a 8m wide bitumen sealed pavement including culvert replacements, improvements to sight distances on crests, sags and curves and an intersection upgrade at the Carnarvon Highway.

$7M

$150,000

$16,050,000

$23,200,000

Fairview Rd 30.5km

Chainage 0-30.50

D13/36013

The upgrade of 30.5km of Fairview Road will include construction of a 8m wide bitumen sealed pavement and an improved intersection at the Carnarvon Highway.

The realignment of the first 2.5km section will improve access and safety for current and projected traffic, with better alignment to improve visibility, a safer highway

intersection and sealed shoulders for passing.

$5M

$200,000

$22,700,000

$27,900,000

Roma Sewerage Treatment Plant Sludge Drying Beds

D13/36014

The construction of new sludge drying beds at Roma Sewerage Treatment Plant is an

essential infrastructure project for the region.

The proposed project is to install upgraded sludge beds to improve drying, facilitate material removal by machine and which are sufficient for the actual load.

$400,000

$200,000

n/a

$600,000

 

Aurecon and Wide Bay Water are currently assisting staff in the preparation of the business cases.

 

The State Government will assess the projects on a range of criteria, including:

-     Demonstrated support by Council (eg evidence in the form of a Council Minute)

-     Submission of detailed business case including project plan, budget, cash flows by the due date of 29 November 2013.

 

It is anticipated successful projects will be announced by the end of the year.

Consultation (internal/external):

Michael Parker, A/Director – Infrastructure, Maranoa Regional Council

Cindy Irwin, Specialist – Infrastructure Program Funding, Maranoa Regional Council

Peter Weallans, Manager Construction and Maintenance, Maranoa Regional Council

Troy Pettiford, Manager Utilities and Waste, Maranoa Regional Council

Robert Orth, Department of State Development, Infrastructure and Planning

John Phalen, Manager Social Performance, Santos

Peter Robbins, Principal Engineer, Wide Bay Water

Terry Whiteman, Business and Infrastructure Advisory, Aurecon

Risk Assessment (Legal, Financial, Political etc.):

Local governments with successful projects will receive an offer of financial assistance.  If the local government accepts the offer, it will be required to enter into a formal funding agreement with the Department of State Development, Infrastructure and Planning within three months of funding approval.  An agreement is valid for the duration of the approved project and once signed by both parties forms a legally binding agreement.

 

Key features of the agreement will include:  information about the funding recipient; details of the project; timeframes for completion; how funds will be spent; accountability and acquittal; acknowledgement of government funding.

Policy Implications:

Nil

Financial Resource Implications:

Successful funding applications will enable Council to implement critical projects without additional impact on the ratepayers.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.3(a) To develop community capacity and encourage community engagement so as to address identified needs and opportunities to enhance the quality of life and wellbeing for residents of our region

Supporting Documentation:

Nil.

 

Julie Reitano, Chief Executive Officer


Maranoa Regional Council

    

General Meeting -  13 November 2013

Officer Report

Meeting: General  13 November 2013

Date: 7 November 2013

Item Number: 11.3

File Number: D13/54068

 

Subject Heading:                     Customer Service Charter

Classification:                                   Open Access  

Name of Applicant:                          N/a

Location:                                            N/a

Author & Officer’s Title:                 Samantha Thrupp, Manager - Customer Service Facilitation

 

Executive Summary: 

The purpose of this report is to seek endorsement for proposed amendments to our Customer Service Charter.  The updated version clearly articulates Council’s commitment to our customers and includes our service standard targets and the options available to our customers should they not be satisfied with any component of our service delivery.

 

 

Officer’s Recommendation: 

That Council endorse the updated version of the Customer Service Charter.

 

 

Body of Report:

The Maranoa Regional Council Customer Service Charter sets out Council’s service level targets, and explains what our customers can do if we have not delivered a service to that level.

 

The Charter reflects our ongoing commitment to ensuring that doing business with Council is a positive experience.  It has been developed to build and enhance relationships and partnerships with our community and our customers, and to enable a system for continuous improvement to our levels of customer service.

 

The content in the brochure has been updated to include:

·    Central contact points for ease of access

·    After hours Emergency contacts

·    Changes in site addresses and postal contacts

·    Specific targets for written correspondence & complaints

·    Step by Step guide on how to lodge a Request for Service or Complaint

·    Steps to follow if at anytime a customer is not satisfied with our response

·    External Agency review options

 

The content has been reviewed, discussed and updated by the Executive and Senior Management teams and distributed to our Elected Members for feedback prior to the creation of this report.

 

For this Charter to be successful, it is important that the targets promoted are achievable and measurable and that all staff are aware of and understand the importance of the content contained in the Charter and Council’s expectations of each individual in providing an exceptional customer experience.

 

To achieve the desired outcomes, it is recommended to:

·    Educate existing staff through structured information sessions to be conducted at a work group level.  This would require Co-ordinators to deliver the content to their work groups and involve completion attendance sheets to ensure staff attend and understand the content.  Assistance to compile the appropriate documentation would be provided by the Department of Customer Service Facilitation.

·    Include the Charter in our Corporate Induction program to set the scene and demonstrate the importance of Customer Service in all roles at Maranoa Regional Council from day one.

·    Monitor and report on compliance to the standards within the document to ensure they are relevant and achievable. (will soon be available due to developments with the new version of customer requests via the intranet and call centre reporting)

·    Promote the document to the public (Our Customers) through methods such as:

o Councillor Out and Abouts

o Web Site and Face-Book

o Print & Radio Media (Bottle Tree Bulletin, Media Release, Council Radio update)

o Brochures to be included with next round of Rates Notices in early 2014 and available in all Customer Service Centres

·    Schedule regular reviews of the Charter’s content and continually monitor the timeframes of responses and compliance to service standards.

 

 

 

Consultation (internal/external):

Executive Management Team – 24 October, 2013

Senior Management Team – 25 October, 2013

Elected Members – 28 October, 2013

 

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Allocation as per approved Budget for Department of Customer Service Facilitation.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.5(a) To present to the community a service that is provided in a courteous, informative and efficient manner which respects the customers' needs and requests and achieves the high standards expected by Council.

Supporting Documentation:

1View

Customer Service Charter Proof November 2013

D13/54117

 

Report authorised by:

Julie Reitano, Chief Executive Officer


Attachment 1

Customer Service Charter Proof November 2013

 


 


Maranoa Regional Council

    

General Meeting -  13 November 2013

Officer Report

Meeting: General  13 November 2013

Date: 18 October 2013

Item Number: 12.1

File Number: D13/49849

 

Subject Heading:                     Gravel upgrade - Property Access - Carnarvon Highway

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Kylie Fleischfresser, Coordinator - Infrastructure Planning

 

Executive Summary: 

Council has received a request for gravel upgrade and road name signage

 

 

Officer’s Recommendation: 

That Council consider this request in future budget deliberations

 

 

Body of Report:

Council has received a request from Justin Higgins for partial gravel upgrade and for road name sign to be placed on Nareeton Road at the Carnarvon Highway intersection. However Nareeton Road does not intersect with the Carnarvon Highway. Inspection onsite identified a highway intersecting access track to the property of Lot 29 Plan sp178386.

 

This track was inspected 22 October 2013. Upon inspection it was observed that the track is approximately 2.4km in length, with gravel inverts and the formation in poor condition. There are some sections where it is unclear if the road is within the road reserve. Hence it may require surveying and potential cultural and heritage clearance.

 

Investigation has found that this track may be Hickeys Road, a road recognized by the former Bungil Shire Council, meeting correspondence dated 14 November 2007 in regards to an extension of Hickey’s Road confirms this. 

 

 

 

 

 

 

Location

Hickeys Road

Road Details:

Length:

2.4

kilometres

 

Properties accessed:

2

Traffic:

<10 VPD

Class:

Rural Minor Access

Standards

Current:

Less Than Rural Minor Access

 

Sealed Surface

-

m wide

 -

0.000

k

Gravel Pavement

-

m wide

 -

0.000

k

Formation

3

m wide

 -

2.400

k

Flood immunity

-

year ARI

 

 

 

 

 

 

Proposed:

Rural Minor Access

 

Sealed Surface

-

m wide

 -

0.000

k

Gravel Pavement

4

m wide

 -

0.300

k

Formation

4

m wide

 -

2.400

k

Flood immunity

-

year ARI

 

 

 

Associated Costs

Construction

0.300

kilometres of

4

 m wide

Pavement - 150mm

 $              15.00

/ m2=

$18,000.00

Road Name Sign

$429.50

$18,429.50

Whole of Life

Current:

Light maintenance grade

1 per 18 months

$125.20

pa

Capital renewal

$5.94

pa

Total

$131.14

pa

Proposed:

Light maintenance grade

1 per 18 months

$125.20

pa

Capital renewal

$283.86

pa

Total

$409.06

pa

Variation:

An annual increase of

$277.92

pa

Consultation (internal/external):

Julian McEwan - Manager Roads & Drainage North & Regional Parks & Gardens

Edward Scott – Construction Foreman, Infrastructure Services

Noel Kerr – Technical Officer, Infrastructure Services

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Capital Cost of $18,429.50 for the road formation and an increase of $277.92 per annum in maintenance and renewal costs.

 

There will be additional costs associated with surveying, intersection construction, and potentially cultural and heritage clearance. 

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Email from Justin Higgins - Request for Gravel and Road Name Sign

D13/52012

2View

Acknowledgement Letter to Justin Higgins Re Request for Gravel Seal - Nareeton Rd

D13/46608

3View

Letter re Reply to the Request for the Extension of Hickey's Road

DWB138096

 

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design


Attachment 1

Email from Justin Higgins - Request for Gravel and Road Name Sign

 




Attachment 2

Acknowledgement Letter to Justin Higgins Re Request for Gravel Seal - Nareeton Rd

 

Our Ref: D13/36491; D13/46608

 

Enquiries: Clara Aitken

Phone: 4624 0712 (Direct) or

             1300 007 662 (via Customer Service)

Office:  Infrastructure Services

 

 

4 October 2013

 

 

Justin Higgins

 

Via E-mail:      justin.higgins@elders.com.au

 

 

Dear Justin

Re: Request for Gravel pavement to Nareeton Road

 

Thank you for your correspondence addressed to Councillor Scott Wason dated 23rd July 2013, outlining your request for Council to provide a gravel pavement to Nareeton Road.

 

I have undertaken an initial review of your concerns raised and have allocated this matter to Kylie Fleischfresser (Coordinator Infrastructure Planning) for further investigation. Following this investigation, a report will go to the Council meeting of 23 October 2013 for resolution.

 

Following this meeting I will advise you of the outcome.

 

Again, thank you for bringing this matter to the attention of Councillor Wason; I will continue to keep Councillor Wason informed as the matter progresses.

 

Please do not hesitate to contact Clara Aitken of my office on (07) 4624 0712, or by email – clara.aitken@maranoa.qld.gov.au, if you have any further questions or concerns with progression of your request.

 

 

Yours faithfully

 

 

 

 

Kym Downey

Manager – Infrastructure Planning & Design


Attachment 3

Letter re Reply to the Request for the Extension of Hickey's Road

 

 

 

 

 

 

 

14 November 2007

 

 

 

Mr R Neven

“Donegal”

MS 619

ROMA  QLD  4455

 

 

 

Dear Robert

 

Re:      Requesting access to Lot 31 on SP178386

 

With reference to your letter dated 15 October 2007, which was tabled at the Council Meeting held on Friday 9 November 2007, I advise that the following motion was carried:

 

‘that the application for access, to Lot 31 on SP178386, through the extension of Hickeys Road be granted with all costs to be borne by the applicant.’

 

A joint on-site inspection, with Council’s Overseer Noel Kerr, is to be conducted prior to the commencement of any works associated with the new access.  The inspection can be arrangement by contacting Noel on 0427 374 312.

 

Yours faithfully

 

 

 

 

D M Oates

Acting Chief Executive Officer

 

 

 

 

 

 

 

Enquiries to:         Noel Kerr


Maranoa Regional Council

    

General Meeting -  13 November 2013

Officer Report

Meeting: General  13 November 2013

Date: 30 October 2013

Item Number: 12.2

File Number: D13/52083

 

Subject Heading:                     Request for Dust Seal - Two Mile Road

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Kylie Fleischfresser, Coordinator - Infrastructure Planning

 

Executive Summary: 

Council has received a request to construct a dust seal on Two Mile Road, Roma.

 

 

Officer’s Recommendation: 

That Council consider this request, in accordance with the Dust Seal Policy, in future budget deliberations 

 

 

Body of Report:

Council has received a request from Ian Forbes to construct a dust seal in front of the residence at 122 Two Mile Road, Roma.

 

An Inspection was completed on 31 October 2013. It was observed that the road is in average condition with pavement width of approximately 5m. This section has a bend and the road is not particularly straight. Therefore works would need to include widening at the corner, minor realignment and a gravel resheet prior to seal construction.

 

The section of Tiffin Street that intersects with Two Mile Road has a seal width of approximately 5m. Widening to a 7m width, as per the policy, may require the removal of large trees. A 200m seal, 4m width and corner widening standard has been adopted for the cost estimate.

 

 

 

Location

Two Mile Road

Road Details:

Length:

0.2

kilometres

 

Properties accessed:

1

Traffic:

10 - 99 VPD

Class:

Rural Access

Standards

Current:

Rural Access

 

Sealed Surface

-

m wide

 -

0.200

k

Gravel Pavement

5

m wide

 -

0.200

k

Formation

5

m wide

 -

0.200

k

Flood immunity

-

year ARI

 

 

 

 

 

 

Proposed:

Rural Access

 

Sealed Surface

4

m wide

 -

0.200

k

Gravel Pavement

5

m wide

 -

0.200

k

Formation

5

m wide

 -

0.200

k

Flood immunity

-

year ARI

 

 

 

Associated Costs

Construction

0.200

kilometres of

4

 m wide

2 Coat Seal

 $        44,440.00

  / k =

$8,888.00

0.02

kilometres of

1

 m wide

2 Coat Seal

 $        11,110.00

  / k =

$222.20

0.200

kilometres of

5

 m wide

Pavement

 $        50,000.00

  / k =

$10,000.00

 TOTAL

$19,110.20

Whole of Life

Current:

  Light Maintenance Grade

$83.47

pa

Capital renewal

$106.60

pa

Total

$190.07

pa

Proposed:

  Light Shoulder Grade

$86.47

pa

Capital renewal

$456.99

pa

Total

$543.46

pa

Variation:

An annual increase of

$353.39

pa

Consultation (internal/external):

Noel Kerr – Technical Officer, Infrastructure Services

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Dust Seal Policy

Financial Resource Implications:

Capital Cost of $19,110.20 (or $9,555.10 as per Dust Seal Policy) and an annual increase of $353.39 per annum in maintenance and renewal costs.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Ian Forbes Request for Dust Seal - Two Mile Rd, Roma

D13/51294

2View

Acknowledgement Letter to Ian Forbes Re Request for Dust Seal - Two Mile Rd

D13/51302

 

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design


Attachment 1

Ian Forbes Request for Dust Seal - Two Mile Rd, Roma

 

From:Kym Downey[EX:/O=ROMA REGIONAL COUNCIL/OU=EXCHANGE ADMINISTRATIVE GROUP (FYDIBOHF23SPDLT)/CN=RECIPIENTS/CN=KYM.DOWNEY]

To:Clara Aitken[EX:/O=ROMA REGIONAL COUNCIL/OU=EXCHANGE ADMINISTRATIVE GROUP (FYDIBOHF23SPDLT)/CN=RECIPIENTS/CN=Clara.aitken]

To:Kylie Fleischfresser[EX:/O=ROMA REGIONAL COUNCIL/OU=EXCHANGE ADMINISTRATIVE GROUP (FYDIBOHF23SPDLT)/CN=RECIPIENTS/CN=Kylie.fleischfresser]

Received-Date:20131025

Received-Time:3:23:47 AM

Sent-Date:20131025

Sent-Time:3:23:46 AM

Subject:Dust Seal Request

 

Kylie, Clara

 

 

 

Ian Forbes (Ph: 0427 626 616) has approached Michael about getting a dust seal in front of his residence at 122 Two Mile Road.

 

 

 

Michael advised Mr Forbes of our policy and told him that we would investigate and do a report to council.

 

 

 

Could you please action this as per our standard process – commence the process by registering this email in TRIM

 

 

 

Thanks

 

 

 

Kym

 

 

 

 

 

Kym Downey

 

Manager - Infrastructure Planning & Design,

 

Infrastructure Planning & Design

 

 

 

Ext: 6714 D: (07) 4624 0714 M: (04) 2937 9631  F: (07) 4624 6990

 

Skype: mrc.kym.downey 

 

 

 

 

 


Attachment 2

Acknowledgement Letter to Ian Forbes Re Request for Dust Seal - Two Mile Rd

 

Our Ref: D13/51294;D13/51302

 

Enquiries: Clara Aitken

Phone: 4624 0712 (Direct) or

             1300 007 662 (via Customer Service)

Office: Infrastructure Services

 

 

25 October 2013

 

 

Ian Forbes

122 Two Mile Road

ROMA  QLD  4455

 

 

Dear Ian

Re: Request for Dust Seal – Two Mile Road, Roma

 

I am writing by way of acknowledgement to your request for a dust seal in front of your property on Two Mile Road, Roma.

 

Thank you for taking the time recently to discuss this matter with Council’s Acting Director – Infrastructure Services, Michael Parker. I understand that he has advised you on Council’s Dust Seal policy and process to formally table your request to Council.

 

I have undertaken an initial review of your request and have allocated this matter to Kylie Fleischfresser – Coordinator Infrastructure Planning, for further investigation. Following this investigation, a report will go to the Council meeting of 13 November 2013 for resolution.

 

Following this meeting I will advise you of the outcome.

 

Again, thank you for bringing this matter to the attention of Council; I will continue to keep you informed through to finalisation of your request.

 

Please do not hesitate to contact Clara Aitken of my office on (07) 4624 0712, or by email – clara.aitken@maranoa.qld.gov.au, if you have any questions or concerns with progression of this matter.

 

 

Yours faithfully

 

 

 

 

Kym Downey

Manager – Infrastructure Planning & Design


Maranoa Regional Council

    

General Meeting -  13 November 2013

Officer Report

Meeting: General  13 November 2013

Date: 5 November 2013

Item Number: 12.3

File Number: D13/53413

 

Subject Heading:                     Reformation and Gravel Upgrade - Donnybrook Road

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Kylie Fleischfresser, Coordinator - Infrastructure Planning

 

Executive Summary: 

Council has received a request for the reforming and gravel resheet of a section of Donnybrook Road.

 

 

Officer’s Recommendation: 

That Council consider this request in future budget deliberations or if it decides that the work is urgent in nature, it could allocate Roads to Recovery funds to the project.

 

 

Body of Report:

Council has received a request from Helen Allen that Council reform and provide gravel resheet on a 2.6km section, approximate chainage 29.6 – 31.8, of Donnybrook Road, Roma.

 

The 2.6km section, beginning at the end of recent pavement works and ending at the ‘Echo’ property access, was inspected 22 October 2013. Upon inspection it was observed that this section is in poor condition. There is evidence that gravel pavement was previously on this section however, the road surface is now soft and loose, and this is demonstrable by vehicles experiencing sliding at speeds less than 55km/hr.

 

This section of road should have been resheeted under Event 1 NDRRA restoration of damage. However, this 2.6km part of the road was not done as it could not be completed within the timeframe. The funding has now ceased.

 

The property owner, Mrs Allen, has completed a gravel resheet of the private road to her residence as she is concerned about the trafficability of the road in the event of an emergency, as she has a young family, and her neighbour has a medical condition that does require occasional urgent assistance.

 

 

Location

Donnybrook Road

Road Details:

Length:

2.6

kilometres

 

Properties accessed:

2

Traffic:

10 - 99 VPD

Class:

Rural Access

Standards

Current:

Rural Access

 

Sealed Surface

-

m wide

 -

0.000

k

Gravel Pavement

6

m wide

 -

2.600

k

Formation

7

m wide

 -

2.600

k

Flood immunity

-

year ARI

 

 

 

 

 

 

Proposed:

Rural Access

 

Sealed Surface

-

m wide

 -

0.000

k

Gravel Pavement

6

m wide

 -

2.600

k

Formation

7

m wide

 -

2.600

k

Flood immunity

-

year ARI

 

 

 

Associated Costs

Construction

2.600

kilometres of

6

 m wide

Pavement - 150mm

 $15.00

/m2=

$234,000.00

$234,000.00

Whole of Life

Current:

Light maintenance grade

1 per 18 months

$1,085.07

pa

Capital renewal (as pavement is non-existent)

$120.12

pa

Total

$1,205.19

pa

Proposed:

Light maintenance grade

1 per 18 months

$1,085.07

pa

Capital renewal

$2,460.12

pa

Total

$3,545.19

pa

Variation:

An annual increase of

$2,340.00

pa

Consultation (internal/external):

Michael Parker – (Acting) Director Infrastructure Services

 

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Capital Cost of $234,000.00 (for gravel resheet) and an increase of $2,340.00 per annum in maintenance and renewal costs.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Request Reforming & Gravel Upgrade - Donnybrook Road - Helen Allen

D13/53422

2View

Acknowledgement Letter to Helen Allen Re Request for Gravel pavement - Donnybrook Road

D13/48870

 

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design


Attachment 1

Request Reforming & Gravel Upgrade - Donnybrook Road - Helen Allen

 




Attachment 2

Acknowledgement Letter to Helen Allen Re Request for Gravel pavement - Donnybrook Road

 

Our Ref: D13/48375; D13/48870

 

Enquiries: Clara Aitken

Phone: 4624 0712 (Direct) or

              1300 007 662 (via Customer Service)

Office:  Infrastructure Services

 

 

15 October 2013

 

 

Mrs Helen Allen

“Mountain Cottage”

ROMA  QLD  4455

 

 

Dear Mrs Allen

Re: Request for Gravel pavement to Donnybrook Road

 

Thank you for your correspondence to Council’s Acting Director – Infrastructure Services, Michael Parker, dated 10 October 2013, in which you request that Council provide gravel pavement to 2.6 kilometres section to Donnybrook Road.

 

I have undertaken an initial review of your concerns raised and have allocated this matter to Kylie Fleischfresser (Coordinator Infrastructure Planning) for further investigation. Following this investigation, a report will go to the Council meeting of 13 November 2013 for resolution.

 

Following this meeting I will advise you of the outcome.

 

Again, thank you for bringing this matter to the attention of Council. Please do not hesitate to contact Clara Aitken of my office on (07) 4624 0712, or by email – clara.aitken@maranoa.qld.gov.au, if you have any further questions or concerns with progression of your request.

 

 

Yours faithfully

 

 

 

 

Kym Downey

Manager – Infrastructure Planning & Design


Maranoa Regional Council

    

General Meeting -  13 November 2013

Officer Report

Meeting: General  13 November 2013

Date: 5 November 2013

Item Number: 12.4

File Number: D13/53624

 

Subject Heading:                     Adoption of Quality Management Policy

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Cameron Hoffmann, Specialist - Integrated Safety, Quality & Enviroment System, Infrastructure Planning & Design

 

Executive Summary: 

Council is reviewing its Quality Management System to ensure its continuing effectiveness.  Adoption of the policy as presented will demonstrate Council’s commitment to overall quality management and the objective of achieving third party certification for the system.

 

 

Officer’s Recommendation: 

“that Council adopt the Quality Management Policy as presented.”

 

 

Body of Report:

 

Outlined in Section 3.2 -  Infrastructure Planning and Design of the 2013 - 2014 Operational Plan, Maranoa Regional Council details its commitment to review and improve its current Quality Management System (QMS); with a target of obtaining third party certification by June 2014.

 

To achieve certification the ISO 9001:2008 – Quality management systems – Requirements (standard) requires that Council provide evidence of its commitment to the development, implementation and continual improvement of its Quality Management System.  A fundamental part of this commitment is the requirement to establish a quality policy.  Section 5.3 of the standard requires that the organisation’s quality policy:

 

a)   is appropriate to the purpose of the organisation;

 

b)   includes a commitment to comply with the requirements and continually improve the effectiveness of the quality management system;

 

c)   provides the framework for establishing and reviewing quality objectives;

 

d)   is communicated and understood by all levels of the organisation; and

 

e)   is reviewed for continuing suitability.

 

As part of the continuous improvement of Council’s Quality Management System, a review of the current Quality Management Policy was undertaken.  The review identified that, in order to help apply and instill a quality culture across the entire organisation, the scope of the current policy needed to be broadened. 

 

In contrast to the existing (policy), which focused specifically on the roadworks operations of Council, the Quality Management Policy as presented has a more extensive application across Infrastructure Planning & Design and more broadly across all of Council’s operations.

Consultation (internal/external):

 

Craig Conley, Lead Auditor - Compliance Australia Certification Services Pty Ltd

Michael Parker, Director - Infrastructure Services (Acting)

Kym Downey, Manager – Infrastructure Planning & Design

Karen Marshall, Coordinator - Integrated Safety, Quality & Environment

Maranoa Regional Council Executive Management Team (EMT)

Maranoa Regional Council Senior Management Team (SMT)

Maranoa Regional Council Quality, Safety & Environment Leadership Team (QSELT)

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

 

Adoption of the Quality Management Policy as presented will replace the current Quality Management Policy, Version 4.

Financial Resource Implications:

The Quality Management Policy as presented is a key element for the continuous improvement of Council’s Quality Management System.  There are nil financial implications directly associated with the adoption of the quality management policy. 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Quality Management Policy Statement V4_signed (current)

D13/53635

2View

Quality Management Policy - [Draft]V0.2

D13/53632

 

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design

Michael Parker, Director - Infrastructure Services (Acting)  


Attachment 1

Quality Management Policy Statement V4_signed (current)

 


Attachment 2

Quality Management Policy - [Draft]V0.2

 








Maranoa Regional Council

    

General Meeting -  13 November 2013

Officer Report

Meeting: General  13 November 2013

Date: 6 November 2013

Item Number: 12.5

File Number: D13/53673

 

Subject Heading:                     Adoption of Environmental Management Policy

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Cameron Hoffmann, Specialist - Integrated Safety, Quality & Enviroment System, Infrastructure Planning & Design

 

Executive Summary: 

Council’s objective to develop and implement an Environmental Management System includes the requirement to demonstrate management commitment through the adoption of an Environmental Management Policy.

 

 

Officer’s Recommendation: 

“that Council adopt the Environmental Management Policy as presented.”

 

 

Body of Report:

Section 3.2 - Infrastructure Planning and Design of the 2013 - 2014 Operational Plan, details Council’s commitment to implement an Environmental Management System (EMS) for its civil construction works.  The milestones aligned with this commitment are to have a complete and third party certified system available for use by the end of June 2014.

 

To achieve certification, the ISO 14001:2004 – Environmental management systems – Requirements with guidance for use (standard) requires that Council provide evidence of its commitment to the development, implementation and continual improvement of its Environmental Management System.  A fundamental part of this commitment is the requirement to establish an Environmental Management Policy. 

 

Section 4.2 of the standard requires that the organisation’s Environmental Management Policy:

 

a)   is appropriate to the nature, scale and environmental impacts of its activities, products and services;

 

b)   includes a commitment to continual improvement and prevention of pollution;

 

c)   includes a commitment to comply with applicable legal requirements and with other requirements to which the organisation subscribes which relate to its environmental aspects;

 

d)   provides the framework for setting and reviewing environmental objectives and targets;

 

e)   is documented, implemented and maintained;

 

f)    communicated to all persons working for or on behalf of the organisation; and

 

g)   is available to the public.

 

Based on a review of Council’s existing environmental processes and feedback received from Craig Conley, Lead Auditor - Compliance Australia Certification Services Pty Ltd and Karen Marshall, Coordinator - Integrated Safety, Quality & Environment, the policy as presented was developed.  The Environmental Management Policy is considered appropriate to the nature, scale and environmental impacts of Council’s road construction activities yet general enough to apply across all of Council’s operations.

Consultation (internal/external):

Craig Conley, Lead Auditor - Compliance Australia Certification Services Pty Ltd

Michael Parker, Director - Infrastructure Services (Acting)

Kym Downey, Manager – Infrastructure Planning & Design

Karen Marshall, Coordinator - Integrated Safety, Quality & Environment

Maranoa Regional Council Executive Management Team (EMT)

Maranoa Regional Council Senior Management Team (SMT)

Maranoa Regional Council Quality, Safety & Environment Leadership Team (QSELT)

Risk Assessment (Legal, Financial, Political etc.):

The adoption of the Environmental Management Policy and development of the Environmental Management System will assist Council to meet its environmental legislative obligations.  The risks may include:

a)   Legal: potential non-compliance with environmental legislation

b)   Financial: potential penalties and productivity losses

c)   Political and External Perceptions: potential impacts on reputation

Policy Implications:

Nil.

Financial Resource Implications:

The Environmental Management Policy as presented is an integral element for establishing and implementing Council’s Environmental Management System.  There are nil financial implications directly associated with the adoption of this policy.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Environmental Management Policy - [Draft_PDF]V0.2

D13/53698

 

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design


Attachment 1

Environmental Management Policy - [Draft_PDF]V0.2

 








Maranoa Regional Council

    

General Meeting -  13 November 2013

Officer Report

Meeting: General  13 November 2013

Date: 7 November 2013

Item Number: 12.6

File Number: D13/54039

 

Subject Heading:                     Queensland Fluoridation Capital Assistance Program - Fluoridation of Roma Bores

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Benjamin (Ben) Godford, (Acting) Coordinator - Water, Sewerage & Gas Projects, Compliance & Laboratory

 

Executive Summary: 

To meet its obligations under the Water Fluoridation Act 2008, Council undertook a concept design for fluoridation of the Roma water supply.  The Act was amended in November and December 2012 and removed the mandatory requirement.

 

 

Officer’s Recommendation: 

It is recommended that Council not fluoridate the water supply of Roma, as without State Government funding the project would not be financially viable.  Fluoride also already occurs naturally in the water supply of Roma.  Council will also submit a final claim to the Department of State Development, Infrastructure and Planning for reimbursement of costs associated with the preparations of this report.

 

 

Body of Report:

Following the Water Fluoridation Act coming into force in 2008, Council had Wide Bay Water carry out a concept report for the Fluoridation of the Roma water supply. This concept report outlined plans for a central mixing facility located at McGrath Park, and would see all raw water supplies pass through this site for dosing prior to entry into the reticulation network.  This project had an estimated cost of 11 million dollars, and would require extensive works across Roma to convey the water to the Fluoridation facility.

 

In November and December 2012 the Water Fluoridation Act was amended and the mandatory requirement for Fluoride dosing was removed.  Due to this change in policy it is recommended that Council not proceed with Fluoridation, as it would not be financially viable without state assistance.  The water supplies of Roma also have Fluoride naturally occurring in them due to the formation from which the water is sourced.

Consultation (internal/external):

Peter Robbins – Wide Bay Water

Troy Pettiford – Maranoa Regional Council

Risk Assessment (Legal, Financial, Political etc.):

Fluoridation is no longer mandatory under the amendments to the Act.

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.6(b) To produce a quality potable water supply to industry standards in an efficient and reliable manner.

Supporting Documentation:

Nil

Report authorised by:

Troy Pettiford, Manager - Water, Sewerage & Gas  


Maranoa Regional Council

    

General Meeting -  13 November 2013

Officer Report

Meeting: General  13 November 2013

Date: 24 October 2013

Item Number: 13.1

File Number: D13/50959

 

Subject Heading:                     Assessable building works - Oversized Shed in the Residential zone (2013/18758)

Classification:                                   Open Access  

Name of Applicant:                          T & K Woodgate Concreting, Fencing & Sheds

Location:                                            243 Edwards St Roma ( Lot 4 RP846120 )

Author & Officer’s Title:                 Mark  Westbrook, Coordinator - Building Certification

 

Executive Summary:  The application seeks a Development Permit for Assessable Building Works involving a Residential Outbuilding exceeding 82m2 gross floor area (GFA) in the Residential Zone.  The outbuilding extension is proposed to be located at 243 Edwards Street, Roma, described as Lot 4 on 846120.

 

 

Officer’s Recommendation: The application for assessable building works for an outbuilding exceeding 82m2 in the Residential Zone, be refused for the following reasons:

1.   The proposed extension will result in an outbuilding significantly in excess of the maximum size limit and site coverage permitted within the Residential Zone;

2.   The development is inconsistent with the residential amenity of the Urban Area; and

3.   There is potential for the allotment occupied by the outbuilding (243 Edwardes Street) to be held under separate ownership to the adjoining lot at 245 Edwardes Street.  If a dwelling were established on this property (as an ‘as of right’ use) the site coverage of the outbuilding would further exceed the site coverage permitted within the Residential Zone.

 

Body of Report:

The application seeks approval for assessable building works for an outbuilding exceeding 82m2 in the Residential Zone.   The development site is located at 243-245 Edwardes Street, Roma, described as Lot 4 on RP846120. 

The proposal involves the extension of an existing garage to provide an open-sided awning at the front.   The existing garage comprises an area of 164m2.  The proposed awning will extend the building by an additional 114m2, resulting in a gross floor area of 278m2.  The applicant proposes to utilize the awning for the storage of their motor vehicles and caravan.

The site consists of two residential allotments comprising a total site area of 2000m2.  An existing dwelling occupies the southernmost allotment (245 Edwardes) whilst the outbuilding occupies the northernmost allotment (243 Edwardes).  Although the two allotments are currently under single ownership and the outbuilding is utilized by residents of the dwelling, there is potential for the allotments to be sold individually.

The outbuilding will be setback 29.5 metres from the front property boundary, 2.3 metres from the northern side boundary and 1.5 metres from the rear and southern side boundaries. 

The Urban Area Code contained in the Roma Town Planning Scheme seeks to ensure that outbuildings do not compromise the residential amenity of the town.  In order to achieve this, the Acceptable Solution of the Code restricts the size of residential outbuildings to 5.0 metres in height, 82m2 floor area and 15% coverage of the remaining site area.

The proposed extension will result in an outbuilding largely in excess (196m2) of the maximum size limit and site coverage (approx 28%) for outbuildings within the Residential Zone.  The applicant has failed to demonstrate how the amenity of the area will be maintained.

Council has not previously granted an approval for an outbuilding of this size within the Residential Zone.

Consultation (internal/external):

-     Manager of Water Sewerage & Gas (Internal)

Risk Assessment (Legal, Financial, Political etc.):  The applicant has appeal rights under SPA against any decision of Council.

Policy Implications:

Nil.

Financial Resource Implications: Council will be subjected to costs associated with defending any decision in the event of an appeal.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.1(a) Regulate and control development in a consistent and responsible manner that enhances the lifestyle of our community whilst promoting sustainable development.

Supporting Documentation:

1View

Application documents

D13/51343

 

Report authorised by:

Robert Hayward, Director - Development, Facilities & Environmental Services


Attachment 1

Application documents

 



Attachment 1

Application documents

 




Maranoa Regional Council

    

General Meeting -  13 November 2013

Officer Report

Meeting: General  13 November 2013

Date: 29 October 2013

Item Number: 13.2

File Number: D13/51783

 

Subject Heading:                     Material Change of Use - Accommodation Units (2 Units) (File:2013/18622)

Classification:                                   Open Access  

Name of Applicant:                          TJS Constructions (QLD) Pty Ltd

Location:                                            30 Saunders Street, Roma (Lot 1 on RP125322)

Author & Officer’s Title:                 Danielle Pearn, Coordinator - Planning

 

Executive Summary:  The application seeks approval for a Material Change of Use for Accommodation Units (2 Units) on land at 30 Saunders Street, Roma QLD 4455, described as Lot 1 on RP125322. 

 

The application is subject to Impact Assessment against the relevant provisions of Roma Town Planning Scheme 2006.  No submissions were received during the public notification period (27/08/2013 to 17/09/2013).

 

The proposed development is generally consistent with the provisions of the Roma Town Council Planning Scheme including the DEOs and Urban Area Code.

 

Officer’s Recommendation: Council approve the application for a Material Change of Use – Accommodation Units (2 Units) at 30 Saunders Street, Roma QLD 4455, described as Lot 1 on RP125322, subject to the following conditions.

 

Preamble

 

1.         Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development         Guidelines (CMDG).

 

Complete and Maintain

 

1.         Complete and maintain the approved development as follows: (i) generally in       accordance with development approval documents and (ii) strictly in         accordance with those parts of the approved development which have been           specified in detail by the Council or Referral Agency unless the Council or         Referral Agency agrees in writing that those parts will be adequately             complied with by amended specifications.

 

2.         Complete and maintain all operational, building and plumbing and drainage        work associated with this development approval, including work required by      any of the development approval conditions.

 

 

3.         Maintain the approved development being Material Change of Use (Accommodation Units) generally in accordance with the approved plans:

Plan/Document number

Plan/Document name

Date

01 Rev 5

Site Plan

06/08/2013

02 Rev 5

Floor Plan

06/08/2013

03 Rev 5

Elevations

06/08/2013

CMDG-R-041 Rev B

CMDG - Residential Driveway Slab and Tracks

07/2011

D5

CMDG - Stormwater Drainage Design Guideline

03/2012

D7

CMDG – Erosion Control and Stormwater Management Design Guideline

03/2012

D11

CMDG - Water Reticulation Design Guideline

10/2007

D12

CMDG - Sewerage Reticulation Design Guideline

10/2007

 

4.         Any conflicts associated with proposed and existing services shall be        forwarded by the developer to the appropriate controlling authority for    approval for any proposed changes.

 

5.         During the course of constructing the works, the developer shall ensure that        all works are carried out by appropriately qualified persons and the developer      and the persons carrying out and supervising the work shall be responsible          for all aspects of the works, including public and worker safety, and shall      ensure adequate barricades, signage and other warning devices are in place at all times.

 

6.         All civil and related work shall be designed and supervised by RPEQ         Registered Professional Engineers of Queensland (RPEQ) who are       competent in the construction of the works.

 

7.         All works on or near roadways shall be adequately signed in accordance with      the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

8.         The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing      infrastructure (kerb, road pavement, existing underground assets, etc) that is         attributable to the progress of works on the site or vehicles associated with            the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of      the asset owners’ representative(s).

 

9.         All works must comply with (i) the development approval conditions, (ii) any          relevant provisions in the planning scheme for the area, (iii) Council’s           standard designs for such work where such designs exist, (iv) the CMDG, (v)    any relevant Australian Standard that applies to that type of work and (vi) any    alternative specifications that Council has agreed to in writing and which the      developer must ensure do not conflict with any requirements imposed by any      applicable laws and standards

 

Latest versions

 

10.       Where another condition refers to a specific published standard, manual or          guideline, including specifications, drawings, provisions and criteria within     those documents, that condition shall be deemed as referring to the latest           versions of those publications that are publicly available at the time the first          operational works or compliance approval is lodged with the assessment   manager or approval agency for those types of works to be performed or    approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

11.       Major and minor event stormwater drainage systems are to be provided for            the development site in accordance with the Queensland Urban Drainage      Manual (QUDM) (Volume 1 text, Volume 2 Design Charts), Australian Rainfall       and Runoff (Volume 1 A guide to Flood Estimation) and CMDG – D5 Design       Guidelines ‘Stormwater Drainage Design’.

 

12.       Stormwater run-off from roof and impervious surface areas is to be collected         internally and piped generally in accordance with the CMDG to the existing           kerb in Saunders Street adjacent to the site in accordance with a lawful point       of discharge.  

 

13.       Stormwater must not be allowed to pond on the property being developed             during the development process and after the development has been    completed.

 

14.       Adjoining properties and roads are to be protected from ponding or nuisance        from stormwater as a result of the works.  Ensure the stormwater runoff from      the site does not adversely impact on flooding or drainage of properties that          are upstream, downstream or adjacent to the site.

 

15.       There must be no increases in any silt loads or contaminants in any overland      flow from the property being developed during the development process and        after the development has been completed.

 

Erosion Control

 

16.       All construction works on site are to be undertaken in accordance with the            Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control            Engineering Guidelines for Queensland Construction sites and the CMDG            Design Guidelines – D7. 

 

17.       Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction             period and to prevent dust nuisance during construction.

 

18.       Should it be necessary for the road and/or drainage system to be reinstated          or cleaned up due to erosion and/or sedimentation from the site, then such            works shall be undertaken at no cost to Council. 

 

Services Provisions

 

19.       The development is to be connected to Council’s reticulated sewerage      disposal system in accordance with the Water Services Association of     Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia          (version 2.3) and the CMDG Design Guideline - D12 ‘Sewerage Reticulation’,            at no cost to Council.

 

20.       Building piers or other building supports are to be located a minimum of 1.5          metres from the centre line of the sewer main traversing the rear of the lot.          Any relaxation of this requirement will be accepted only with the written      agreement of the Council.

 

21.       The development is to be connected to Council’s reticulated water supply             system in accordance with the Water Services Association of Australia            (WSAA) publication WSA03-2002 Water Reticulation Code of Australia       (version 2.3) and the CMDG Design Guideline – D11 ‘Water Reticulation’, at        no cost to Council.

 

22.       The development must be connected to an electricity reticulation service in           accordance with the relevant service provider’s requirements and             specifications along with relevant building standards, requirements and     specifications (as relevant).

 

23.       The development is to be connected to reticulated gas supply at no cost to            Council.

 

24.       If the development is connected to a telecommunications service, then such        works shall be undertaken in accordance with the relevant service provider’s    requirements and specifications along with relevant building standards   requirements and specifications (as relevant).

 

25.       All services installation, including sewer, water, gas, electricity and             telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in        the planning scheme for the area, (iii) Council’s standard designs for such         work where such designs exist  (iv) the CMDG where it applies (v) any       relevant Australian Standard that applies to that type of work and (vi) any      alternative specifications that Council has agreed to in writing and which the            developer must ensure do not conflict with any requirements imposed by any       applicable laws and standards.

 

26.       Services and infrastructure required in connection with the establishment of        the approved development must be provided at no cost to Council.

 

Rubbish Collection

 

27.       At all times while the use continues, waste containers shall be maintained in       a clean and tidy state and shall be emptied and the waste removed from the       site on a regular basis.

 

28.       All waste containers shall be shielded from the view of travelling public and         neighbours.

 

Access, Car parking and Manoeuvring

 

29.       The landowner shall be responsible for construction and maintenance of             vehicle crossovers from the road carriageway to the property boundary and             for obtaining any approvals that may be required and for complying with the           applicable designs and standards.

 

30.       Access to the development site is to be constructed in accordance with      drawing CMDG-R-041 Rev B - Residential Driveway Slab and Tracks, dated      07/2011.  The location of the vehicle crossover shall be in accordance with     the approved site plan 13.030.01 Issue 5, dated 06/08/2013

 

31.       Vehicle crossovers must be located a minimum distance of one metre from           any street signage, power poles, street lights, manholes, stormwater gully pits             or other Council assets.

 

32.       Provide a total of three (3) car parking spaces on the site in accordance with         the approved site plan 13.030.01 Issue 5, dated 06/08/2013. 

 

33.       Parking bay configurations (width and lengths) are to be in accordance with        AS/NZS 2890.1:2004 Parking Facilities Part 1: Off-Street Car Parking.

 

34.       Vehicles entering and exiting the development site must be able to enter and       leave in forward direction.  Reversing out of development site is not   permitted.  Vehicle manoeuvres in this regard are to be totally contained within the development site boundaries.

 

35.       Vehicle access and manoeuvring areas are to comply with AS/NZS            2890.1:2004 Parking facilities Part 1: Off-street car parking.

 

36.       All car parking spaces and driveway areas are to be sealed with an approved       impervious surface.  Surfacing shall consist of either; patterned, reinforced       concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two             coat (primerseal/seal) bitumen seal. 

 

37.       All landscaping, streetscaping, vehicular access, parking, roads, bikeways,           footpaths, street lighting, parks, street plantings, street furniture and related     items must comply with (i) the development approval conditions, (ii) any          relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2:             “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any        relevant Australian Standard that applies to that type of work, (vi) the CMDG            and (vii) any alternative specifications that Council has agreed to in writing     and which the developer must ensure do not conflict with any requirements      imposed by any applicable laws and standards.

 

Environmental

 

38.       All construction works on site are to be undertaken in accordance with the            Soil Erosion and Sediment Control Engineering Guidelines for Queensland       Construction sites (IE Aust, Queensland Division, Brisbane – or later           versions).

 

39.       The developer shall immediately clean up and satisfactorily remove any    deposited construction material or silt runoff from the development site.

 

Landscaping and Fencing

 

40.       Site landscaping is to be provided in accordance with the approved Site Plan       13.030.01 Issue 5, dated 06/08/2013.  Landscaping is to comprise a mix of       trees, shrubs and ground covers.

 

41.       Ground covers should fully cover vegetated areas within 1 year of planting.

 

42.       Site landscaping must be planted prior to occupation of the accommodation         units.

 

43.       Site landscaping must not interfere with electrical infrastructure nor restrict           maintenance access to any onsite infrastructure, public utility or easement.

 

44.       Screen fencing to a height of 1.8 metres is to be established along the       eastern, southern and western boundaries of the site.

 

Avoiding Nuisance

 

45.       Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

46.       All lighting shall be directed or shielded so as to ensure that no glare directly        affects nearby properties.

 

47.       Any air conditioning, generator, refrigeration, pump, exhaust, fans,             processing or other equipment must be acoustically screened to ensure noise     levels do not exceed 5dB  above the background noise level.

 

48.       Whilst the approved works are in progress, no nuisance is to be caused to            adjoining properties and occupiers by the way of noise, smoke, dust, rubbish,            contaminant, stormwater discharge or siltation at any time, including non-          working hours.

 

49.       Whilst the approved works are in progress, waste containers must remain on        site and be maintained in a clean and tidy state and shall be emptied and the   waste removed from the site on a regular basis.

 

50.       Unless otherwise approved in writing by the Council, approved hours of    construction are restricted to Monday – Saturday 6.00 am to 6.00 pm – noise   permitted.  Work or business which causes audible noise must not be            conducted from or on the subject land outside the above times or on Sundays           or Public Holidays.

 

51.       Any damage to roads and infrastructure, that is attributable to the progress of       works on the development site or to vehicles associated with the     development of the site, shall be repaired to at least the previous condition           and at no cost to Council or, if the Council agrees, the cost of repairs may   paid to Council for the Council to carry out the repairs.

 

Use

 

52.       All development approval conditions related to the establishment of the     approved development must be fulfilled prior to any approved use         commencing.

 

53.       The developer is to notify Council upon completion of the conditions of     approval and prior to occupation of the dwelling units.

 

Infrastructure Contributions

 

54.       An infrastructure contribution, in accordance with Council’s adopted Priority        Infrastructure Plan, of $9,000.00 is payable to the Council. The stated         charge is to be paid prior to commencement of construction.

 

No Cost to Council

 

55.       The developer is responsible for meeting all costs associated with the        approved development unless there is specific agreement by other parties,     including the Council, to meeting those costs.

 

56.       All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to             Council, shall be paid to the Council prior to occupation of the units.                

 

 

Body of Report:  Refer to Attachment 1.

Consultation (internal/external):

-     Public notification was undertaken in accordance with the requirements of SPA.

Risk Assessment (Legal, Financial, Political etc.):

The applicant has appeal rights under SPA against any decision of Council.

Policy Implications: 

The application generally accords with the policy position of the Roma Town Planning Scheme.

Financial Resource Implications:

Any conditions imposed will be at the cost of the developer.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.1(a) Regulate and control development in a consistent and responsible manner that enhances the lifestyle of our community whilst promoting sustainable development.

Supporting Documentation:

1View

Body of Report

D13/51737

2View

Development Plans

D13/52128

3View

Adopted Infrastructure Charges Notice

D13/52098

 

Report authorised by:

Robert Hayward, Director- Development, Facilities & Environmental Services


Attachment 1

Body of Report

 

1.0 Background Information

 

The application seeks approval for a material change of use for “Accommodation Units” (two dwelling units) at 30 Saunders Street, Roma, described as Lot 1 on RP125322.

 

The development comprises two detached units each with two bedrooms and a single bathroom. 

 

The development site is located within the Residential Zone and is surrounded by existing residential land uses.  The site comprises an area of 656m2 and is currently occupied by an outbuilding. 

 

Figure 1 - Locality Plan

 

Figure 2 – View of site from Saunders Street

 

 

2.0       Definition of Use and Assessment Status

 

The proposed use is defined as "Accommodation Units" in the Roma Town Planning Scheme 2006, which is described as follows:

 

“Accommodation Units” means any premises comprising an integrated development of dwelling units and/r rooming units. The term includes multiple dwelling units, retirement villages and apartment houses.

 

The application is subject to Impact Assessment against the relevant provisions of the planning scheme.  Public Notification was carried out from 27 August 2013 to 17 September 2013.  No submissions were received during this period.

 

The development proposal does not trigger assessment by any external agencies.

 

3.0      Assessment Against the Planning Scheme

 

Desired Environmental Outcomes

 

The Desired Environmental Outcomes (DEOs) are based on ecological sustainability established by Sustainable Planning Act 2009, and are the basis for the measures of the planning scheme. Compliance with the DEOs is examined below:

 

(a)   Environment

 

(i)     The areas of high scenic amenity, remnant vegetation, wetlands, fauna habitats and wildlife corridors and regionally significant open space in the town are protected.

 

The site is situated within a developed urban area and will not result in the removal of any significant vegetation, or impact on environmentally significant areas, including wetlands, habitats, corridors and open spaces.   

 

(ii)     Places, areas or sites identified as being susceptible to land degradation, including contamination, erosion, salinity and landslip, are protected and further degradation is minimised.

 

The subject site is not identified as being susceptible to land degradation. Nevertheless the proposed development does not involve any works which may result in such issues.   

 

(iii)    Ecological sustainability is achieved by maintaining and improving biodiversity, water and air quality.

 

The proposal is for a residential use in a developed urban area.  The development will not compromise biodiversity, water or air quality.

 

(iv)  Places of historical and indigenous cultural heritage and social significance are protected, maintained and enhanced.

 

The subject site is not identified as being in proximity to, or a place of, historical, cultural or social significance. 

 

(b)    Economic

 

(i)     Business and commercial development shall be located within the Commercial Zone to promote and strengthen the existing central Business District.

 

(ii)     The Central Business District (CBD) or inner core of the Commercial Zone is intended to contain the more intensive commercial uses.  Entertainment facilities and tourist accommodation will also be favoured within and adjacent to the CBD to provide a central focus of activity and promote vitality after office hours.

 

The proposal is for residential development in a residential area and will not compromise the location of business and commercial development with the Commercial Zone and CBD.

 

(iii)    Beautification and improved parking facilities will enhance the efficiency, attractions and vitality of the Town CBD.

 

The proposal is for residential development that is not located in proximity to the Town CBD.   The proposed use will not adversely impact on the efficiency, attractions or vitality of the commercial area.

 

(iv)    Tourism will be promoted with significant economic and social benefits to the town as a regional centre with close association with the oil and gas industry and the proximity of the Carnarvon National Park.

 

The proposal is for residential development within the Residential Zone and will not adversely impact on tourism in the region. 

 

(v)     Industry, business and employment opportunities are improved and appropriately located to service the community and region, and encourage economic activity within the local area.

 

The development will support industry, business and employment opportunities in the local area by increasing the range of accommodation available within Roma.

 

(c)    Community Well-Being & Lifestyle

 

(i)     Convenient access to roads and services is achieved through well located land uses and the efficient use and timely provision of infrastructure such as water, sewerage and roads walkways and cycling facilities.

 

The development site is located within an established residential area that provides convenient access to infrastructure and services.  

 

(ii)   Infrastructure networks such as road and rail, water cycle and electricity infrastructure are protected from encroachment by sensitive land uses which may adversely affect or limit the normal operation of that infrastructure.

 

The development site is not located in proximity to major water cycle, rail or electricity infrastructure.  The development is appropriately located within a residential area and will not adversely impact on the operation of the local road network.

 

(iii)   Rural residential and urban residential development occurs in distinct localities that provide a sense of community, amenity, services, and a safe, affordable living environment, whilst maintaining the rural amenity of the Town Area.

 

The development site is located within an established residential area with infrastructure and services available to provide a suitable living environment for residents of the dwelling units.  The development will contribute to the local streetscape by providing housing diversity, whilst remaining sensitive to the rural amenity of the town through a design and use of building materials that are consistent with the scale, siting and character of the local area.  Site landscaping and will also contribute to the overall amenity of the development and streetscape.

 

(iv)  The adverse effects from natural and other hazards, including bushfires are minimised.

 

The site is not identified as being susceptible to bushfire, flooding or other hazards. 

 

(v)    The range of housing types, services and facilities meets the needs of the community and other uses.

 

The proposed development will increase the range of housing types available to the community.

 

(vi)    Community well being is not compromised by inappropriate development that impacts upon noise levels, traffic volume, lighting levels, local amenity.

 

The proposal is for a residential use within the Residential Zone.  The development is consistent with the existing land uses in the locality and will not have an adverse impact on noise levels, traffic volume, lighting levels or the local amenity.

 

Overall Outcomes for Urban Area Code

 

The Urban Area Code identifies overall outcomes providing direction about relevant assessment issues.  The overall outcomes are examined below:

 

(a)     Roma is a focus for a range of business, industrial, tourist, community and recreational activity in the local government area;

 

The proposed development will provide residential accommodation which will support a range of activities in Roma.

 

(b)     Business and commercial development is located primarily in the CBD to provide central and accessible services to the local government area;

 

The proposal is for a residential development situated within the Residential Zone.  The development does not involve business or commercial activities.

 

(c)     The residential and heritage character and amenity of the Urban Area is retained;

 

The proposed development is limited to a single storey and 4.3 metres in height.  The buildings will be constructed of “Linea” cladding with a pitched roofline and colorbond roof sheeting.  The development is consistent with the scale and character of residential land uses in the surrounding area.

 

 (d)    Safe and convenient access for pedestrians and cyclists is maintained and enhanced;

 

The development is consistent with the intent of the residential area and will not adversely impact on the safety and convenience of cyclist or pedestrian movements in the locality.   Vehicle manoeuvring areas will be provided within the site to ensure vehicles can exit onto the roadway in a forward direction.

 

(e)    Residential (including Rural Residential) development occurs where there is no adverse impact on Good Quality Agricultural Land;

 

The development site is located within the Roma Town area and is not situated in proximity to Good Quality Agricultural Land.

 

(f)     Residential development is buffered from the existing and proposed road and rail corridors to minimise any detrimental impact;

 

The development is not located in proximity to rail corridors.  Access to the site will be obtained via a local access street which is designed to cater for residential land uses. 

 

(g)     Residential development accommodates a range of housing types and allotment sizes, and provides a safe and pleasant living environment, with adequate access to community services and is located in the residential preferred areas shown on the Urban Area Maps in the appendices;

 

The development site is located in an established residential area with access to community services.  The development will increase housing diversity in Roma Town.

 

(h)     The expansion of residential development occurs in areas where it is most cost effective to supply physical infrastructure, such as water, sewerage, roads and electricity;

 

The proposed development is located within an established residential area that has access to infrastructure necessary to service the proposed use.

 

(i)     Efficient and equitable access to social infrastructure, such as schools, neighbourhood shopping, community services, public transport services, and parks are provided in residential areas;

 

The development site is located in an established residential area with efficient and equitable access to social infrastructure.

 

(j)      Industrial development is located in the Industrial Zone of the town (see maps in appendices);

 

(k)     Impacts of industrial uses are required to be within acceptable limits and uses are undertaken in sustainable manner consistent with the amenity and character of the area concerned;

 

The proposal does not involve industrial development.

 

(l)      Small scale business, community and emergency services are provided for the needs of the local community;

 

The proposed development does not involve any business, community or emergency services.

 

(m)    All Areas other than the Commercial Zone are protected from shopping centre and other forms of commercial development.

 

The proposal is for a residential use in the Residential Zone and does not involve commercial development. 

 


 

Performance Criteria of the Urban Area Code

 

The relevant Performance Criteria of the Code is examined below to provide more detailed consideration of relevant issues -

 

 Performance Criteria

Assessment Responses

 A.    For all of the Town Area

 Infrastructure

PC 1 Electricity

Premises are provided with a supply of electricity adequate for the activity.

 

The proposed development is located in an established urban area with access to electrical infrastructure.

PC 2 Water supply

Premises are provided with an adequate volume and supply of water for the activity.

 

The proposed development is located in an established urban area with reticulated water supply available.

PC 3 Effluent disposal

To ensure that public health and environmental values are preserved, all premises provide for the treatment and disposal of effluent and other waste water.

 

The proposed development is located in an established urban area with reticulated sewerage available.

 

 

PC 4 Stormwater/Inter-allotment Drainage

Stormwater is collected and discharged so as to:

(a)  protect the stability of buildings or the use adjacent land;

(b)  prevent the waterlogging of  nearby land; and

(c)  protect and maintain environmental values.

 

Conditions of approval will require stormwater from the development site to be collected and discharged to ensure no increase in post-development flows to adjoining properties and no contamination or silting of waterways.

PC 5 Vehicle Access

Vehicle access is provided to a standard appropriate for the use.

 

Access to the site will be obtained via a sealed vehicle crossover to Saunders Street.  This will be imposed as a condition of approval.

 

PC 6 Density

The density of residential activities does not impact adversely on the residential amenity of the town.

 

Not Applicable – The proposed development is for Accommodation Units.

PC 7 Parking and manoeuvring

Vehicle parking and service vehicle provision is adequate for the use whilst ensuring both safe and functional operation for motorists and pedestrians.

                         

The development incorporates one undercover car parking space for each unit and a single visitor parking space.  A total of three car parking spaces will be provided on the site.

 

Vehicle manoeuvring areas will be provided onsite to allow vehicles to exit onto the roadway in forward direction. 

 

All access, car parking and manoeuvring areas will be sealed with an approved impervious surface ensuring all weather access to the existing road network.

PC 8 Roads

All weather road access is provided between the premises and the existing road network.

 

The development proposal does not involve the creation of new roads.  Conditions of approval will require the construction of a sealed vehicle crossover to the roadway.

PC 9 State Controlled Roads

State Controlled Roads are maintained and enhanced as a link between major centres.        

The development site is located on a local access street which is designed to cater for residential land uses.  The development is not in proximity to State-controlled roads and will not impact on their function as a link between major centres.    

PC 10 Development Adjacent to State Controlled Roads

Development adjacent to State Controlled Roads is located to ensure safe and efficient use of the highway and maintain the integrity of the highway as a commuter link.

 

Not Applicable - The development site is not located adjacent to a State controlled road.

 

 

PC 11 Noise Sensitive Development

Noise sensitive developments (residential, educational and community) must ensure that road traffic noise levels are appropriately managed to achieve acceptable levels of amenity.

 

The proposed development is located on a local residential access street and is surrounded by residential land uses.  The proposal will not be adversely impacted by noise generated from road traffic.

PC 12 Development in the Vicinity of Aerodrome

Development

(a)     does not adversely affect the operation of the aerodrome;

(b)     is designed and located to achieve a suitable standard of amenity for the proposed activity; and

(c)     does not restrict the future operational demands of the aerodrome.

 

Not Applicable - The proposed development is not in the vicinity of the aerodrome.

PC 13 Development in the Vicinity of Aerodrome

The development of premises does not cause an obstruction or other potential hazard to aircraft movement associated with the aerodrome by way of:

(a)     the physical intrusion of buildings or other structures into the Obstacle Limitation Surface;

(b)     attracting birds or bats to the area which could cause or contribute to bird strike hazard;

(c)     providing very bright lighting or lighting similar to aerodrome lighting which can distract or confuse pilots;

(d)     interfering with navigation or communication facilities;

(e)     emissions that may affect pilot visibility or aircraft operations; or

(f)     transient intrusions into the aerodromes operational space.

 

Not Applicable - The proposed development is not in the vicinity of the aerodrome.

PC 14 Gas and Oil Pipelines

Buildings are located at an appropriate distance from pipelines to ensure community safety and operation of the use is not compromised.

                         

The site is situated in an established residential area and is located an appropriate distance from gas and oil pipelines.

 

PC 15 Refuse Tips and Effluent Treatment Plants

Premises are located at an appropriate distance from refuse tips and effluent treatment plants to ensure community safety and operation of the uses are not compromised.

                         

The site is not located in proximity to refuse tips or effluent treatment plants.

PC 16 Rail Corridors

Development is at an appropriate distance from the rail corridor so as not to prejudice safety, speed or intended role of the existing and proposed rail corridors.

 

The development site is not located on proximity to rail corridors. 

PC 17 Noise Attenuation

Development adjoining the rail corridor is protected from the impact of noise.    

 

Not Applicable – The site does not adjoin a rail corridor.

2. Environment

PC 18 Watercourses

Development ensures the maintenance of riparian areas and water quality including protection from off-site transfer of sediment.

 

Not Applicable – The site is not located in proximity to watercourses.

PC 19 Protected Areas

Development is undertaken to ensure areas of significant biodiversity and habitat value are protected.

 

Not Applicable – The site is not located in proximity to areas of significant biodiversity or habitat value.

 

PC 20 Flooding

Premises are designed and located so as:

(a) not to be adversely impacted upon by flooding;

(b) to protect life and property; and

(c) not to have an undesirable impact on the extent and magnitude of flooding.

Not Applicable - The development site is not identified as being subject to a 1 in 100 year flood event.

PC 21 Air Emissions

Air emissions from premises do not cause environmental harm or nuisance to adjoining properties or sensitive land uses.

 

The proposed development is a residential use and is not of a nature to cause environmental harm or nuisance through air emissions.

PC 22 Noise Emissions

Noise emissions from premises do not cause environmental harm or nuisance to adjoining properties or sensitive land uses.

 

The development is for a residential use that is consistent with the intent of the area within which it is proposed.  The development is not anticipated to generate noise levels in excess of what would normally be expected in a residential area.

PC 23 Water Quality

The standard of effluent and/or stormwater runoff from premises ensures the quality of surface water is suitable for:

(a)  the biological integrity of aquatic ecosystems;

(b)  recreational use;

(c)  supply as drinking water after minimal treatment;

(d)  agricultural use; or

industrial use; and

(e)  Minimises nuisance or harm to adjoining land owners

 

The development will incorporate appropriate stormwater disposal for the proposed use.  This will be imposed as a condition of approval.

 

PC 24 Excavation and Filling

Excavation and filling of land ensures:

(a)     that both the amenity and safety of users of the site and adjacent land holdings; and

(b)     soil erosion is kept to a minimum with remedial works.

 

Conditions of approval will require any excavation and filling of the site to be undertaken in accordance with Schedule 7: Standards for Construction Activity and the CMDG Design Guidelines.

 

PC 25 Construction Activities

Both erosion control and silt collection measures are undertaken so as to ensure protection of environmental values during construction.

 

During construction, soil erosion and sediment will be managed in accordance with Schedule 7: “Standards for Construction Activity”.  This will be imposed as a condition of approval.

PC 26 Bushfire Hazard Area

Development maintains the safety of people and property by avoiding areas of High or Medium Bushfire hazard or mitigating the risk through:

(a) the siting of buildings ensuring setbacks from hazardous vegetation are maximised and elements least susceptible to fire are sited closest to the bushfire hazard; and

(b) the provision of firebreaks to ensure adequate setbacks between Buildings, structures and Hazardous vegetation

 

The development site is located in an urban area and is not identified as a Medium or High Bushfire Hazard Area.

PC 27 Character Buildings

Development adjacent to buildings identified as heritage or character buildings within Schedule 9 incorporates design features, materials and details that blend with the existing character of the adjoining buildings and/or place.

 

Not Applicable – The development is not located near to heritage or character buildings.

PC 28 Cultural Heritage

The significance of known places of indigenous and/or cultural heritage value is retained.

 

The development is not located in proximity to any places of known indigenous or cultural heritage value.

B. For the Residential Zone

a) Residential Development – Dwelling House, Dual occupancy and Accommodation Units

PC 29 Height

The height of residential buildings is compatible with and complementary to the character of the urban environment.

 

The proposed development is limited to a single storey and 4.3 metres in height above ground level.  The scale of the development is consistent with the character of the surrounding urban area.

PC 30 Site Coverage and Setbacks

(a) Residential building design and siting maintains the character of the locality in terms of building bulk.

(b) Residential buildings are located to ensure the local amenity and streetscape are protected and enhanced.

 

AS 30.1

The building footprint of the units and carports will occupy 195m2 of the site area, equating to approximately 30% site coverage.  The development is sensitive to the local character and amenity in this respect.

 

AS 30.2 – AS 30.4

Not Applicable – The development is not for dual occupancies.

 

AS 30.5 - AS 30.7

The proposed units will be setback 6 metres from the front boundary, a minimum of 3.0 metres from the side boundaries and 9.0 metres from the rear boundary.

 

A relaxation of the minimum setback to the front boundary (7.0 metres) is sought to avoid constructing over the existing sewerage main traversing the rear of the site.  A 6.0 metre setback to the front boundary is in keeping with existing dwellings in the area and will not comprise local amenity.

 

PC 31 Residential amenity For Dual Occupancies and Accommodation Units:

The location and design of dual occupancies provides for adequate privacy, sunlight, ventilation and open space.

 

The proposed units are setback from site boundaries to ensure adequate sunlight, ventilation and open space is provided for residents.  Privacy fencing will be established between the units and along the site boundaries to provide private open space for residents of the units. 

 

PC 32 Landscaping For Dual Occupancies and Accommodation Units:

Landscaping on the site should be:

(a)  visually pleasing and create an attractive environment;

(b)  located to take account of the direction of the breezes and sun; and

(c)  located to give privacy and buffering from any potential incompatible uses.

(d)  Located to avoid interference with electricity lines and infrastructure.

Landscaping will be established to a width of 1.5 metres adjacent the front boundary of the site and 0.5 metres width between the driveway and eastern property boundary.  A landscaped area will also be provided adjacent to the vehicle manoeuvring area at the rear of the site.  The private open space areas of each unit will be grassed.

 

Site landscaping will contribute to the overall amenity of the development and local streetscape. 

 

a)    Residential Development – Outbuildings

 

PC 33 Residential Outbuildings

Residential amenity is to be maintained.

The development includes a single carport to cater for each of the units.

 

The carports comply with the minimum boundary setbacks and will not be visible from the street frontage.  The proposed outbuildings will not adversely impact the residential amenity of the area. 

 

5.0       Assessment Summary

 

Although the proposed development requires assessment against the Impact Assessable provisions of the planning scheme, the proposal does not conflict with the intent of the Residential Zone.  The proposal is consistent with the scale and character of residential development in the local area and will contribute to the range of housing available in Roma Town.

 

Subsequent approvals for Building Works and Plumbing and Drainage Works will be required. 

 


Attachment 2

Development Plans

 




Attachment 3

Adopted Infrastructure Charges Notice

 

 

 

ADOPTED INFRASTRUCTURE CHARGES NOTICE

 

Issued by Maranoa Regional Council in accordance with:

 

1.   Section 648F of the Sustainable Planning Act 2009

2.   State planning regulatory provision (adopted charges) 2012

3.   Maranoa Regional Council Resolution to adopt Infrastructure Charges for the Roma Planning Scheme under the State planning regulatory provision (adopted charges), 2012 – effective 26 September 2012

4.   Development Approval 2013/18622 for a Material Change of Use - “Accommodation Units” situated at 30 Saunders Street, Roma Qld 4455, and described as Lot 1 on RP125322.

 

(a)       The amount of the charge:

 

$9,000.00 is payable as infrastructure charges.

 

This is based on an adopted charge of $15,000.00 per 2 bedroom dwelling unit.

 

A discount of $21,000 is applicable based on the monetary equivalent of the existing lawful use of the premises.

 

(b)       The land to which the charge applies:

 

This charge is levied in respect of a Development Approval for a Material Change of Use “Accommodation Units”, situated at 30 Saunders Street, Roma Qld 4455, and described as Lot 1 on RP125322.

 

(c)       The person to whom the charge must be paid:

 

Chief Executive Officer,

Maranoa Regional Council

 

(d)       When the charge is payable:

 

Prior to occupation of the approved development.

 

(e)       If the local government has, under its adopted infrastructure charges resolution, provided for the charge to increase, an additional amount, worked out in compliance with section 648D(10)(b) of the Sustainable Planning Act 2009, is payable on the day the charge is paid:

 

The Maranoa Regional Council Resolution to adopt Infrastructure Charges for the Roma Planning Scheme under the State planning regulatory provision (adopted charges) 2102 – effective 26 September 2012, provides for increases in charges to be made in accordance Section 7 of that Resolution. The increases are related to the Consumer Price Index (all Groups) for Brisbane.


ADVICE ABOUT THIS ADOPTED INFRASTRUCTURE CHARGES NOTICE (AICN)

 

When does an AICN lapse?

 

An AICN lapses if the corresponding development approval or compliance permit stops having effect.

 

Negotiated AICN

 

A person who receives an AICN may make a written representation (e.g. a letter, facsimile or email) about the AICN to the entity that gave the notice (i.e. local government or a water distributor retailer) (Chapter 8, Part 4 of the Sustainable Planning Act 2009 (SPA)). If the entity agrees with any of the representations, the entity will issue a negotiated AICN which replaces the original notice.

 

SPA also provides for representations to be made about decision notices under Chapter 6, Part 8. Where a negotiated decision notice affects the amount of an adopted infrastructure charge, the local government may issue a new AICN to replace the original notice (section 364 of the SPA).

 

A representation about an AICN or a decision notice must be started during the period within which the person may make an appeal about the AICN or the decision notice.

 

Permissible change and an AICN

 

A permissible change is a minor change to a development approval that would not result in a substantially different development (section 367 of the SPA). An AICN, or negotiated AICN, cannot be issued as part of the process for a permissible change to a development approval. In this regard, a permissible change to a development approval should not result in a change that warrants a new AICN.

 

Making an appeal about an AICN

 

A person, who is given an AICN or negotiated AICN and is dissatisfied, may appeal to the Planning and Environment Court (Court) against the notice, under section 478 of the SPA. An appeal against an AICN or a negotiated AICN can only be about:

§ whether a charge in the notice is so unreasonable that no reasonable relevant local government, state infrastructure provider or coordinating agency could have imposed it; or

§ an error in the calculation of the charge.

 

A person has 20 business days to start an appeal against an AICN or negotiated AICN.

 

Another way to appeal against an AICN or negotiated AICN is the Building and Development Dispute Resolution Committee (Committee). The Committee provides an accessible, affordable and timely service for members of the public not satisfied with decisions made by local governments and private certifiers. Errors in the calculation of the charge can be appealed to the Committee, under section 535 of the SPA.

 

An appeal against an AICN or negotiated AICN, to either the Court or the Committees, is not an appeal against a development application, development approval, compliance assessment or compliance permit. As such, an appeal does not affect the period in which the corresponding development approval or compliance permit takes effect and lapses.

 

 

FOR YOUR REFERENCE:

 

Extract from the Sustainable Planning Act 2009- Section 478

 

478    Appeals about particular charges for infrastructure

 

(1) This section applies to a person who has been given, and is dissatisfied with—

(a) an infrastructure charges notice, regulated infrastructure charges notice, adopted infrastructure charges notice or regulated State infrastructure charges notice; or

(b) a negotiated infrastructure charges notice, negotiated regulated infrastructure charges notice, negotiated adopted infrastructure charges notice or negotiated regulated State  infrastructure charges notice.

(2) The person may appeal to the court against the notice.

(3) An appeal against a notice mentioned in subsection (1) must be started within 20 business days after the day the notice is given to the person.

(4) An appeal under this section may only be about—

(a) whether a charge in the notice is so unreasonable that no reasonable relevant local government, State infrastructure provider or coordinating agency could have imposed it; or

(b) an error in the calculation of the charge.

(5) To remove any doubt, it is declared that an appeal under this section can not be about the methodology used to establish an adopted infrastructure charge or the charge in a relevant infrastructure charges schedule, regulated infrastructure charges schedule or regulated State infrastructure charges schedule.

To see details of other sections of the Sustainable Planning Act 2009, you can go to the legislation section of the Queensland Government website. The following internet link may assist:

http://www.legislation.qld.gov.au/LEGISLTN/CURRENT/S/SustPlanA09.pdf

 
 



Maranoa Regional Council

    

General Meeting -  13 November 2013

Officer Report

Meeting: General  13 November 2013

Date: 29 October 2013

Item Number: 13.3

File Number: D13/52016

 

Subject Heading:                     Permission for Construction of a Garden Shed

Classification:                                   Open Access  

Name of Applicant:                          Roma and District Lapidary & Minerals Society Inc.

Location:                                            17 McDowall Street

Author & Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

 

Executive Summary: 

Council has received a letter from the Roma and District Lapidary and Minerals Society Incorporated requesting permission to construct a small storage shed at the rear of the Lapidary Society Building. The building is situated on Council land at 17 McDowall Street Roma.

 

 

Officer’s Recommendation: 

Council provide approval for the Roma and District Lapidary and Minerals Society Incorporated to construct a garden shed at the rear of the premises used by the club at 17 McDowall Street Roma subject to Council’s standard building and planning approvals.

 

Body of Report:

Roma and District Lapidary & Minerals Society Inc. have approached Council to gain permission for the construction of a garden shed at the rear of the premises at 17 McDowall Street Roma. The Lapidary Society will use the shed to store uncut rocks which are currently kept in the club house.

 

The Roma and District Lapidary & Minerals Society building is situated at 17 McDowall Street Roma on Council owned freehold land.

 

Consultation (internal/external):

Roma and District Lapidary & Minerals Society Inc

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

The Roma & District Lapidary & Minerals Society Inc. have indicated they will be seeking a community grant towards the purchase of the garden shed.

As the shed will be placed on Council land, Council may also become responsible for maintenance.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.4(a) To maintain and present Council’s community facilities in a manner appropriate to the standard expected by users for each respective facility within budgetary constraints whilst considering organisational sustainability.

Supporting Documentation:

1View

Letter -  Roma & District Lapidary and Minerals Society - Construction of a Garden Shed.

D13/53910

 

Report authorised by:

Tanya Mansfield, Manager - Facilities


Attachment 1

Letter -  Roma & District Lapidary and Minerals Society - Construction of a Garden Shed.

 


Maranoa Regional Council

    

General Meeting -  13 November 2013

Officer Report

Meeting: General  13 November 2013

Date: 30 October 2013

Item Number: 13.4

File Number: D13/52299

 

Subject Heading:                     UBIMET Severe Weather Detection System

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

 

Executive Summary: 

Council has been approached by UBIMET to consider the installation of a Severe Weather Detection System in the Mitchell area.

 

 

Officer’s Recommendation: 

Council discuss and provide feedback on the request from UBIMET to install a Severe Weather Detection System in Mitchell.

 

 

Body of Report:

UBIMET has approached Council to consider the installation of a Severe Weather Detection System in the Mitchell area in exchange for receiving access to weather information and alerts of severe weather in the Mitchell area.

 

Tracey Button, Partnership Manager of UBIMET has provided the below information on the service they provide.

 

Basically UBIMET provides a detailed worldwide weather station network and we are currently rolling out the infrastructure for Australia.  We are now locking in our Australian sites and offering 1 host in each region the opportunity to partner with us (on a totally complimentary basis) and in turn access highly detailed advance weather info (including SMS alerts to nominated number/s) in exchange for having the small sensor (photo in the attached doc) located on a building.

Note that there is no outgoing cost to you associated with this arrangement other than the small power cost (equal to approximately the same as a light globe usage) and internet usage that would peak at only 16 kb/s even at the height of a storm.  We arrange and pay for installation and this is done by a qualified electrician - quality of this installation is pivotal to the quality of our data so be assured that this will be of a high standard.

Taking up this opportunity to come on board as a partner of UBIMET will help you better manage the impact of severe weather in the area - wind, extreme temperatures, storms and lightening - on local activities run by and associated with the Council.  We have had a lot of positive response from Visitor Information Centre’s around Australia.

 

Before exploring this matter further Council is asked to provide direction as to whether they would be willing to consider this arrangement.

 

John Gwydir – Manager - Roads & Drainage South & Regional Plant & Workshop’s response “I don’t see a problem with it provided our direct outlays are not significant. I’m not how we’d use the data as part of operational decision making, but it couldn’t hurt.

 

Consultation (internal/external):

Blue (John) Gwydir - Manager - Roads & Drainage South & Regional Plant & Workshops

Julian McEwan - Manager - Roads & Drainage North & Regional Parks & Gardens

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

If approved Council will be responsible for electricity and internet charges.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

UBIMET Lightning Detection System

D13/52287

 

Report authorised by:

Tanya Mansfield, Manager - Facilities


Attachment 1

UBIMET Lightning Detection System

 











Maranoa Regional Council

    

General Meeting -  13 November 2013

Officer Report

Meeting: General  13 November 2013

Date: 4 November 2013

Item Number: 13.5

File Number: D13/53049

 

Subject Heading:                     Material Change of Use - "High Impact Industy" (Waste Storage Pond) and Environmentally Relevant Activity 56 - Regulated Waste Storage (File: 2013/18600)

Classification:                                   Open Access  

Name of Applicant:                          WeKando Pty Ltd C/- David Hooke

Location:                                            1915 Carnarvon Highway, Euthulla QLD 4455 (Lot 15 on Plan WV1343)

Author & Officer’s Title:                 Warren Oxnam, Specialist - Compliance

 

Executive Summary:  This application seeks approval for a Material Change of Use to establish a “High Impact Industry” (Wastewater Storage Pond) and Environmentally Relevant Activity 56 – Regulated Waste Storage at 1915 Carnarvon Highway, Euthulla, described as Lot 15 on WV1343.

 

The application is subject to Impact Assessment against the relevant provisions of the Bungil Shire Planning Scheme 2006. Ten submissions were received during the public notification period (11/06/2013 – 03/07/2013).

 

Officer’s Recommendation:  The application for Material Change of Use to establish a “High Impact Industry” (Wastewater Storage Pond) and Environmentally Relevant Activity 56 – Regulated Waste Storage at 1915 Carnarvon Highway, Euthulla, described as Lot 15 on WV1343, be approved subject to the following conditions:

 

Preamble

 

1.         Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

General

 

1.         Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.         Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.         All works and operations are to be carried out in accordance with the approved plans and specifications listed in the following table.  Where approved plans are in conflict with the Assessment Manager’s conditions, the Assessment Manager’s Conditions shall take precedence.

 

Plan/Document number

Plan/Document name

Date

001 Rev A

Existing Conditions Showing Development Layout

04/2013

002 Rev A

Storage Pond Layout and Setout

04/2013

003 Rev B

Sections and Details

04/2013

11238802R01a

Geotechnical Assessment

05/2013

11238802 (R02a)

Groundwater Monitoring Plan

05/2013

11238802 (S01-a)

Technical Specification for Constructions Works

04/2013

 

4.         During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.         All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.         All works on or near roadways shall be adequately signed in accordance with the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

7.         The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

8.         All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards. 

 

Latest versions

 

9.         Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

10.       Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

11.       There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after the development has been completed.

 

12.       The stormwater disposal system within the development area must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Earthworks

 

13.       Development will be subject to the ‘Filling and Excavation Code 5.3 of Part 5’. Earthworks are to be undertaken in accordance with Schedule 8: “Standards for Construction Activity” of Bungil Shire Council Planning Scheme 2006.

 

14.       Detailed plans for any site work shall be incorporated in an application for operational works. These plans will include but not be limited to:

 

a.         Areas of cut and fill delineated either by shading or line;

b.         Existing and finished surface levels;

c.         Quantities of cut and fill;

d.         Diversion of overland flow and stormwater around the development;

e.         Erosion and sediment controls suitable for the size of the earthworks area.

f.          Landscaping plans

g.         Fencing of ponds

 

15.       The construction of the storage pond is to be in accordance with the report 11238802 (S07-a) “Storage Pond Construction, Technical Specification for Construction Works” prepared by ATC Williams dated April 2013.

 

16.       The developer is to undertake regular audits and provide to Council annual  certification by an RPEQ registered engineer to ensure the integrity of the storage ponds as recommended in “Manual for Assessing Hazard Categories and Hydraulic Performance of Dams”, Department of Environment and Heritage Protection dated February 2012, Appendix C.

 

17.       If retaining walls are to be provided on site, they shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction of walls. They must not impede, concentrate or pond stormwater.

 

Erosion Control

 

18.       All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites. 

 

19.       If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

20.       Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be at no cost to Council.  Such works shall be undertaken immediately where there is a potential hazard to pedestrians and/or passing traffic.

 

Environmental

 

21.       The developer is to submit an Environmental Management Plan to Council to be approved prior to commencement of use. This plan is to be in accordance with Schedule 9: “Environmental Management Plan Guidelines” in Bungil Shire Council Planning Scheme 2006.

 

22.       The developer is to implement a groundwater monitoring plan in accordance with the Groundwater Monitoring Plan 11238802 (R02a) prepared by ATC Williams dated May 2013. Any potential for environmental harm identified shall be notified to Council and relevant authorities immediately.

 

23.       The developer shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site.

 

Services

 

24.       The site must be provided with on-site water supply with sufficient capacity to meet operational needs, including watering to minimise dust nuisance, to the satisfaction of Council’s engineer.

 

25.       The development shall be connected to an onsite effluent disposal system in accordance with Schedule 6: “Standards for Sewerage Supply” of Bungil Shire Planning Scheme 2006.

 

26.       The development is to be connected to a reticulated electricity supply service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications.

 

27.       If the premises is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

28.       All services installation, including electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the Capricorn Municipal Development Guidelines (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

29.       Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Access, Car parking and Manoeuvring

 

30.       The landowner shall be responsible for construction and maintenance of vehicle crossovers from the Carnarvon Highway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

31.       Vehicles entering and exiting the development site must be able to enter and leave in forward direction.  Reversing out of development site is not permitted.  Vehicle manoeuvres in this regard are to be totally contained within the development site boundaries.

 

32.       Vehicle access and manoeuvring areas are to comply with AS/NZS 2890.1:2004 Parking facilities Part 1: Off-street car parking.

 

33.       Service vehicle access and manoeuvring is to be designed in accordance with AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities requirements.

 

34.       A minimum of two (2) car parking spaces, including one (1) space for persons with disabilities, are to be provided onsite in accordance with the approved Drawing 002 - STORAGE POND LAYOUT AND SETOUT prepared by ATC Williams Pty Ltd dated April 2013.

 

35.       Parking bay configurations (width and lengths) to be in accordance with AS/NZS 2890.1:2004 Parking Facilities Part 1: Off-Street Car Parking.

 

36.       Disabled car parking bays shall be designed in accordance with AS/NZS 2890.6:2009 Parking Facilities Part 1: Off-Street Car Parking.

 

37.       All car parking spaces, access and manoeuvring areas are to be all weather accessible with a minimum surface requirement of gravel hardstand.

 

38.       All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) any relevant Australian Standard that applies to that type of work and (vi) the Capricorn Municipal Development Guidelines (CMDG) and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Rubbish Collection

 

39.       Waste containers shall be placed in a screened area, accessible by the vehicles used by Council, its agents and/or others.  At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Advertising Signs

 

40.       Any proposed advertising signage is subject to a further development approval unless compliant with the self-assessable development provisions of the planning scheme. 

 

41.       Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

Avoiding Nuisance

 

42.       During and after the establishment of the approved development, no nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

43.       There must not be unreasonable or sustained levels of noise or odour and no nuisance caused to adjoining properties during the course of the construction works and after the use commences.

 

44.       Any air conditioning, generator, refrigeration, pump, exhaust, fans, or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the background noise level.

 

45.       Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

46.       All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

47.       The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds and long grasses.  The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.

 

Use

 

48.       All conditions of approval related to the establishment of the development must be fulfilled prior to any approved use commencing.

 

Road impacts

 

49.       A local roads additional impacts charge of $0.50 per tonne will be paid for all water transported to and from the site. This amount will be will be increased or decreased annually by a percentage equivalent to the change in All groups consumer price index for Brisbane published by the Australian Statistician. The holder of the development approval may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the facility was given. The review will take account of the rates and methodology applying to similar facility operators in the Council Area and the facts and circumstances applying to this approved facility.

 

Bond

 

50.       As the application states that the facility will continue to operate while it is economic to do so, a bond is to be provided to ensure that the site can be remediated as there may be no funds in the company for remediation if the activity has become uneconomic. The bond is to be paid to Maranoa Regional Council and will be refunded when the site has been remediated. The bond will be $100,000. If any interest is earned on the bond during each completed financial year, interest equivalent to the percentage increase of the All groups consumer price index for Brisbane published by the Australian Statistician plus 0.5% will be added to the bond for that financial year. Any other interest will be retained by the Council for its own use. Irrespective of any interest earned on the bond, every year the Council will charge 0.5% of the total bond amount at the close of each financial year for bond administration expenses.

 

51.       After 10 years, the operator of the site can ask for a review of the bond arrangements with the written permission of the owner of the land. Any change to the bond arrangements will be based on the Council’s assessment of the risks presented by the site.

 

Infrastructure agreements

 

52.       The approval holder may enter into infrastructure agreements with the Council at any time to deal with matters covered by this approval. The Council is not obliged to enter into any such agreements.

 

No Cost to Council

 

53.       The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

54.       All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to any use commencing on site.

 

Body of Report:  Refer to Attachment 1.

Consultation (internal/external):

The development application was subject to impact assessment. This gave any interested parties the right to make a submission and to appeal any decision. 10 submissions were received.

Council officers visited a similar facility near Chinchilla to examine its operations.

Lou Scarpato of Lou Scarpato Futureproof Strategies, an independent town planning consultant, was asked to provide his opinion on the development proposal.

Risk Assessment (Legal, Financial, Political etc.):

Because the environmental management of waste water storage facilities is controlled by an environmental authority which is approved by the Department of Environment and Heritage Protection, the Council should not refuse a development application on any grounds which are within the scope of the environmental authority. If Council were to refuse a development application on grounds associated with the environmental management of waste water storage facilities approved by that Department, it would need to defend its refusal against both the applicant and the Department in the event of an appeal.

The other types of impacts (mainly transport, surrounding land uses, future use of site) appear reasonable and can be addressed by appropriate development conditions.

Policy Implications:

The facility is intended to process black and grey water from workers camps and similar places.

 

The proposed method of waste water disposal is not a preferred method of disposal for waste water in the Maranoa Regional Council area. It is a very low cost method with minimal treatment of the waste. It effectively relies on long-term evaporation of the waste water to leave behind an accumulating layer of sludge which eventually needs to be removed and taken to a landfill site.

 

Other waste water treatment systems approved for the Maranoa Regional Council area are based on the waste water being processed to remove the suspended material and make the water fit for other purposes. When there are un-authorised contaminants in the waste water stream, the other waste water treatment systems are oftenadversely affected and this provides an inbuilt incentive (or requirement) to ensure the waste water does not contain unauthorised contaminants.

 

If un-authorised toxic contaminants do enter the evaporation ponds in the proposed system, the material will contaminate the whole pond.

 

The waste water treatment process is controlled by an environmental authority issued by the Department of Environment and Heritage Protection. The Queensland Government has recently written to Queensland local governments, including Maranoa Regional Council, advising against duplication of development controls in development approvals. This is consistent with the approach already taken by the Council where a development includes an Environmentally Relevant Activity. It means that the Council should not be setting conditions for the management of the treatment process if these are provided by a government agency.

 

However, this means that the management (and enforcement) of conditions contained in an environmental authority primarily rests with the Department of Environment and Heritage Protection and is dependent on the willingness of that agency to take action now and into the future.

 

Further, it should be accepted that the defence of the environmental authority and its conditions should be left to the agency that imposed them. This will be relevant in any appeals.

 

Council must still deal with impacts such as traffic, impacts on other land uses and the use of the site after the waste water treatment activity has ceased.

 

It is possible for the operating company, which can also be the owner of the land, to cease operating and for the company to have insufficient assets left to meet the costs of site remediation, especially if the land is classed as contaminated.

 

The development conditions therefore include the requirement for a long-term bond. To maintain the value of this bond, the relevant condition includes a provision that if any interest is earned on the bond during each completed financial year, interest equivalent to the percentage increase of the All groups consumer price index for Brisbane published by the Australian Statistician plus 0.5% will be added to the bond for that financial year. Any other interest will be retained by the Council for its own use. Irrespective of any interest earned on the bond, every year the Council will charge 0.5% of the total bond amount at the close of each financial year for bond administration expenses.

 

After 10 years, the operator of the site can ask for a review of the bond arrangements with the written permission of the owner of the land. Any change to the bond arrangements will be based on the Council’s assessment of the risks presented by the site.

 

As this is a very low cost approach to waste water disposal, it is feasible that Council will receive other development applications for similar methods of disposal. Some existing operators may not be able to compete with such a method without establishing similar low-cost facilities.

 

These types of facilities are considered to be higher long-term risks than facilities which rely on immediate processing of waste water.

 

Although the waste water facility has direct access onto a state controlled road, it will use local roads to access the locations where waste water will be collected for transport to the storage facility. A local roads additional impacts charge of $0.50 per tonne will be paid for all water transported to and from the site. This amount will be will be increased or decreased annually by a percentage equivalent to the change in All groups consumer price index for Brisbane published by the Australian Statistician. The holder of the development approval may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the facility was given. The review will take account of the rates and methodology applying to similar facility operators in the Council Area and the facts and circumstances applying to this approved facility. This is to be standard across all new developments in the rural area.

 

The approval holder may enter into infrastructure agreements with the Council at any time to deal with matters covered by this approval. The Council is not obliged to enter into any such agreements.

Financial Resource Implications:

The proposed approach is based on Department of Environment and Heritage Protection being responsible for the management of the conditions it has imposed. Council is obliged by law to appear and take reasonable steps to defend any approval issued by Council as an assessment manager, but the costs of defending the environmental conditions imposed by the Department of Environment and Heritage Protection will largely be the responsibility of that agency.

 

The development approval includes a local roads additional impacts charge of $0.50 per tonne.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.1(a) Regulate and control development in a consistent and responsible manner that enhances the lifestyle of our community whilst promoting sustainable development.

Supporting Documentation:

1View

Body of Report

D13/53163

2View

DTMR Amended Response

D13/19614

3View

EHP Response

D13/23415

 

Report authorised by:

Robert Hayward, Director - Development, Facilities & Environmental Services


Attachment 1

Body of Report

 

The application seeks approval for a Material Change of Use for “High Impact Industry” - Wastewater Pond and Environmentally Relevant Activity 56 – Regulated Waste Storage on land situated at 1915 Carnarvon Highway, Euthulla.

 

The development involves the construction of a single storage pond to receive and store treated and untreated effluent sourced from the Coal Seam Gas operations within the region. The facility is intended to operate between the hours of 6:00am to 6:00pm seven days a week and an anticipated 2 employees will work onsite

 

It is expected up to ten deliveries per day with an average daily received volume of up to 263,000 litres.

 

Storage Pond design specifications:

·    5 ha x 1.0m deep

·    Total storage capacity 50 Megalitres

·    Effluent received at the site will comprise of 60% untreated and 40% treated.

·    Total proposed accepted wastewater per year = 95.995 ML per year

 

The subject site is situated at 1915 Carnarvon Highway, Euthulla QLD 4455, described as Lot 15 on WV1343.  The site is zoned Rural and is primarily used for grazing purposes.

 

Location – Google Earth

 

 

Extract from Council GIS system

 

 

Map extracted from report provided by applicant

 

 

2.0       Definition of use and assessment status

 

The Bungil Shire Planning Scheme 2006 defines the proposed use as "High Impact Industry” which is described as follows:

 

“High Impact Industry” means any activity which is classified by the Environmental Protection Act 1994 as a level 1 environmentally relevant activity that has not been devolved to local government, or any activity which is not classified as level 1 environmentally relevant activity but which:

 

(i)    are likely to result in material environmental harm (as defined in the Environmental Protection Act 1994), due to the materials or processes involved of the products or wastes produced,

(ii)   are likely to generate noise greater than Labg.T + 5db (A) at any boundary of the site; or;

(iii)  require a licence under the Building (Flammable and Combustible Liquids) Regulation and are within 200 metres of land zoned Urban and Rural Residential.

 

The term includes activities commonly referred to as noxious, hazardous or offensive industries and salvage yards.

 

The application is subject to Impact Assessment against the relevant provisions of the Bungil Shire Planning Scheme 2006. Ten submissions were received during the public notification period (11/06/2013 – 03/07/2013).

 

3.0       Assessment against the planning scheme

The Desired Environmental Outcomes (DEOs) are based on ecological sustainability established by Sustainable Planning Act 2009, and are the basis for the measures of the planning scheme.  The DEOs are examined below:

 

(a) Environment

 

(i)    The areas of high scenic amenity, remnant vegetation, wetlands, fauna habitats and wildlife corridors and regionally significant open space in the Shire are protected.

 

The proposed wastewater pond is not located within the Protected Areas Overlay of the Bungil Shire Planning Scheme.

 

(ii)  Places, areas or sites identified as being susceptible to land degradation, including contamination, erosion, salinity and landslip, are protected and further degradation is minimised.

 

The development site is not identified as being susceptible to land degradation. 

 

(ii)  Ecological sustainability is achieved by maintaining and improving biodiversity, water and air quality.

 

The proposed development will be required to comply with the Environmental Protection Regulations water and air quality.

 

(iv) Places of historical and indigenous cultural heritage and social significance are protected, maintained and enhanced.

 

The subject site is not identified as being in proximity to, or a place of, historical, cultural or social significance. 

 

(b) Economic

 

(i)      Good Quality Agricultural Land is protected as a major economic resource for the region.

 

The subject property partly contains Good Quality Agricultural Land on the southern boundary.  The wastewater pond will be located on the properties north east boundary which is outside the area mapped as Good Quality Agricultural Land.

 

(ii)    Key Resource Areas, extractive resources, petroleum, gas and mineral resources are protected as a major economic resource for the region.

 

The site is not identified as being within a Key Resource Area and will not adversely impact on the operation of extractive industries in the region.

 

(iii)    Industry, business and employment opportunities are improved and appropriately located to service the community and region, and encourage economic activity within the local area.

 

The proposed waste treatment and resource recovery facility will provide additional employment opportunities for the region during the construction and operational phases.

 

(iv)   Rural business opportunities are improved to protect and value-add to the existing rural based economy.

 

The proposed development will not adversely impact on rural business opportunities.

 

(c)  Community Well-Being & Lifestyle

 

(i)      A convenient access to roads and services is achieved through well located land uses and the efficient use and timely provision of infrastructure such as water, sewerage and roads walkways and cycling facilities.

 

The proposed development will gain access to the existing road network via the Carnarvon Highway.

 

The proposed development will reduce the load on existing sewage treatment plants in the region.

 

The development will not burden the Council infrastructure network, with all services to be provided on-site.

 

(ii)     Rural residential and urban residential development occurs in distinct localities that provide a sense of community, amenity, services, and a safe, affordable living environment, whilst maintaining rural amenity.

 

The proposed development is for an industrial use and will not adversely impact on the role or identity of the Injune township as the main centres for residential or business uses within the shire.

 

(iii)    Infrastructure networks such as road and rail, water cycle and electricity infrastructure are protected from encroachment by sensitive land uses which may adversely affect or limit the normal operation of that infrastructure.

 

The proposed development will not encroach on established infrastructure networks.   DTMR are a Concurrence Agency for the proposed development and have imposed conditions to address the impact of the development on road corridors.

 

(iv)    The role and identity of Injune as the main business and community centre of the shire is consolidated.

 

The proposed development is appropriately located within the Rural Zone, distant from the Injune Township.  The development will not prejudice the role and identity of Injune as the main business and community centre within the shire.

 

(iv)       Adverse effects from natural and other hazards, including bushfires are minimised.

 

The proposed development has been located to ensure that no part of it is situated within the medium bushfire hazard area mapped on the site.

 

(vi)    The range of housing types, services and facilities meets the needs of the community and other uses.

 

The proposed development is for an industrial use that will provide an essential resource for development within the region. 

 

 

Overall Outcomes for Rural Zone Code

The Rural Zone Code identifies overall outcomes providing direction about relevant assessment issues.  The overall outcomes for the Rural Zone Code are the purpose of the code which seeks to ensure that development within the rural zone:

 

(a)     reflects the economic potential of the rural area;

 

The proposed development reflects the economic potential of the resource industry in the rural area.

 

(b)     is appropriately located within the Rural Zone and existing and future Rural Activities are not prejudiced by inappropriate development;

 

The location of the proposed development in the Rural Zone is considered appropriate due to the area and separation distances required to operate the facility, and lack of suitable and available large remote sites in the Industry Zone for this method of waste disposal.

 

The site is sufficiently buffered from adjoining properties so as not to prejudice future Rural Activities, provided that the use is operated in accordance with the conditions of development.

 

(c)     maintains the environment, including soil, air and water, compatible with healthy natural systems and ensures public health and safety;

 

The development will be required to comply with the Environmental Protection Regulation with respect to noise, air quality and odour emissions.     

 

 

(d)     protects Good Quality Agricultural Land (GQAL) from fragmentation, alienation or encroachment of incompatible land uses in accordance with State Planning Policy 1/92 – “Development and Conservation of Agricultural Land”;

 

The subject property partly contains Good Quality Agricultural Land on the southern boundary.  The wastewater pond will be located on the properties north east boundary which is outside the area mapped as Good Quality Agricultural Land.

 

 (e)    is located, designed and operated in a manner that protects and enhances the predominant rural scale, intensity, form and character;

 

The proposed development is for an industrial use located within a rural area.  The industrial use will be limited to a small portion of land within the site and will not affect the ability of the remaining site area to continue to be used for rural activities. 

 

(f)      maintains the rural amenity;

 

The proposed development is for an industrial use located within a rural area.  The development will be confined to designated areas within the site and will allow the existing agricultural activities to continue as the primary land use.  The development will not adversely impact on rural amenity.

 

(g)     does not prejudice or impact adversely on other uses including those within other Zones;

 

The proposed use will be confined to a small portion of the total site area and will not affect the ability of the site to continue to be used primarily for agricultural purposes.  It is considered that subject to the recommended conditions of approval and the DEHP requirements, the proposed development will not prejudice or adversely impact on other uses, including established uses within other Zones.

 

(h)     has an appropriately designed access to the road network and traffic generated by the development does not impact adversely on the local road network;

 

The crossover from the site to the Carnarvon Highway will be upgraded to meet the design requirements of the development.

 

(i)      protects areas and sites of conservation importance, including cultural and high landscape values;

 

The development has no impact on areas of conservation, cultural or landscape importance.

 

(k)     is located and designed in ways that minimize the need for flood, bushfire and landslide mitigation and to protect people and premises from such natural events;

 

The proposed development has been located to ensure that no part of it is situated within the medium bushfire hazard area mapped on the site.

 

(m) does not impact adversely on infrastructure.

 

The subject site is not connected to infrastructure and is not a major traffic generator.

 

The Code’s relevant Performance Criteria are shown below, in order to more easily permit structured and detailed consideration of relevant issues—

 

Rural Zone Code

The Codes’ relevant Performance Criteria are shown below, in order to more easily permit structured and detailed consideration of relevant issues—

 

Relevant performance criteria - 

the Rural Zone Code

Assessment responses

For all of the Rural Area

1. Infrastructure

PC1 Electricity

Premises are provided with a supply of electricity and adequate for the activity.

The storage pond will be operated by solar power for aeration, the office with also utilise solar power with battery backup.

PC2 Water Supply

Premises are provided with an adequate volume and supply of water for the activity.

The development will be provided with rainwater tanks with supplementary water carted in to the site when necessary.

PC3 Effluent disposal

To ensure that public health and environmental values are preserved, all premises provide for the treatment and disposal of effluent and other waste water.

All wastewater water produced onsite will be collected into a holding tank which will be pumped out into the wastewater storage pond as required.

PC4 Stormwater/Inter-allotment Drainage

Stormwater is collected and discharged so as to:

a)   protect the stability of buildings or the use of adjacent land;

b)   prevent the waterlogging of nearby land; and

c)  protect and maintain environmental values.

Stormwater management is to comply with the development conditions given in any approvals

 

Stormwater management details for areas outside the ponds will be provided in an operational works development application.

 

PC5 Vehicle Access

Vehicle access is provided to a standard appropriate for the use.

Vehicle access is to comply with the development approval conditions and plans

 

PC6 Parking and manoeuvring

Vehicle parking and service vehicle provision is adequate for the use whilst ensuring both safe and functional operation for motorists and pedestrians.

Vehicle parking and manoeuvring is to comply with the development approval conditions and plans

 

PC7.1 Roads

All weather road access is provided between the premises and the existing road network.

Vehicle access is to comply with the development approval conditions and plans.

 

The site has direct access to the Carnarvon Highway

 

PC7.2 Location

Development must be located where there is convenient access.

Vehicle access is to comply with the development approval conditions and plans.

 

The site has direct access to the Carnarvon Highway

 

PC8.1 Highways

All Highways are maintained and enhanced as a link between major centres.

 

PC8.2 State Controlled Roads

Development adjacent to State Controlled Roads is located to ensure safe and efficient use of the highway and maintain the integrity of the highway as a commuter link.

 

PC8.3 Noise Sensitive Development

Noise sensitive developments (residential, educational and community) must ensure that road traffic noise levels are appropriately managed to achieve acceptable levels of amenity.

 

Vehicle access is to comply with the development approval conditions and plans. This includes conditions imposed by the Department of Transport and Main Roads because the site has direct access to the Carnarvon Highway

 

 

 

 

 

 

 

PC9 Gas and Oil Pipelines

Buildings are located at an appropriate distance from pipelines to ensure community safety and operation of the use is not compromised.

No gas or oil pipelines are located in this area.

PC10 Refuse Tips and Effluent Treatment Plants

Premises are located at an appropriate distance from refuse tips or effluent treatment plants to ensure community safety and operation of the uses are not compromised.

The facility is an effluent treatment plant

PC11.1 Rail Corridors

Development is at an appropriate distance from the rail corridor so as not to prejudice safety, speed or intended role of the existing and proposed rail corridors.

 

PC11.2 Noise Attenuation

Development adjoining the rail corridor is protected from the impact of noise. 

No rail corridors are located in this area.

 

 

 

 

 

PC12 Electricity Transmission Line Easement – Vegetation

Transmission lines within an Electricity transmission line easement are protected from vegetation.

There are no electricity transmission lines

PC13 Electricity Transmission Line Easement – Separation Distance

Habitable buildings and community orientated uses are located a minimum distance from lines to ensure community safety.

There are no electricity transmission lines

2.  Environment

 

PC14 Watercourses

Development ensures the maintenance of riparian areas and water quality including protection from off-site transfer of sediment.

Site will have a minimum 30 metre buffer from the high bank of any watercourse. Buffer area to be covered by vegetation, including grasses.

PC15 Flooding

Premises are designed and located so as:

a)   not to be adversely impacted upon by flooding;

b)   to protect life and property; and

c)   not to have an undesirable impact of the extent and magnitude of flooding.

The site is above recorded flood levels

PC16 Air Emissions

Air emissions from premises do not cause environmental harm or nuisance to adjoining properties or sensitive land uses.

The wastewater storage pond will be maintained in a positive oxidative state to minimise odours. Vortex type aerators will be utilised to minimise production of aerosols. Aeration will cease where winds exceed 30km/hr to minimise any aerosol drift outside of the buffer zone. 

 

Nearest dwelling is 1,500 metres from the site on an adjoining property.

 

The proposed development will be required to comply with conditions of approval for the operation of ERA 56, which include measures to minimise air emissions from the proposed use in accordance with Environmental Protection (Air) Policy 2008.

PC17 Noise Emissions

Noise emissions from premises do not cause environmental harm or nuisance to adjoining properties or sensitive land uses.

The proposed development will be required to comply with conditions of approval for the operation of ERA 56, which include measures to minimise noise emissions from the proposed use in accordance with Environmental Protection (Noise) Policy 2008.

 

Nearest dwelling is at least 1,000 metres from the site on an adjoining property.

 

PC18 Water Quality

The standard effluent and/or storm water runoff from premises ensures the quality of surface water is suitable for:

a)   the biological integrity of aquatic ecosystems;

b)   recreational use;

c)   supply as drinking water after minimal treatment;

d)   agricultural use; or

e)   industrial use.

 The facility has been designed so that there is no run-off from water in the storage ponds.

 

Stormwater management details for areas outside the ponds will be provided in an operational works development application.

 

Site will have a minimum 30 metre buffer from the high bank of any watercourse. Buffer area to be covered by vegetation, including grasses

PC19 Excavation and Filling

Excavation and filling of land ensures:

a)   that both the amenity and safety of users of the site and adjacent land holdings;

b)   soil erosion is kept to a minimum with remedial works.

All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites. 

 

Details will be provided in an operational works development application.

 

 

PC20 Construction Activities

Both erosion control and silt collection measures are undertaken so as to ensure protection of environmental values during construction.

All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites. 

 

Details will be provided in an operational works development application.

 

PC21 Separation of Incompatible land uses

Separation distances are provided to ensure:

a)   the future viability of surrounding uses;

b)   infrastructure items are protected from incompatible development;

c)   an appropriate standard of amenity and public safety; and

d)   conflict arising from incompatible uses is minimised.

There is no specified separation distance.

 

Nearest dwelling is at least 1,000 metres from the site on an adjoining property.

 

The proposed development will be required to comply with conditions of approval for the operation of ERA 56, which include measures to minimise noise and air emissions from the proposed use in accordance with Environmental Protection (Noise) Policy 2008 and Environmental Protection (Air) Policy 2008.

 

PC22.1 Development in the Vicinity of airports:

Development in the vicinity of Airports:

a)   does not adversely affect the operation of the airport;

b)   is designed and located to achieve a suitable standard of amenity for the proposed activity; and

c)   does not restrict future operational demands of the airport.

The site is not close to any airport

PC22.2 Airport Protection

The development of premises does not cause an obstruction or other potential hazard to aircraft movement associated with the airport by way of:

-   the physical intrusion of buildings or other structures into the Obstacle Limitation Surfaces;

-   attracting birds and or bats to the area which could cause or contribute to bird strike hazard;

-   providing very bright lighting or lighting similar to aerodrome lighting, which can distract or confuse aircraft pilots;

-   interfering with navigation or communication facilities;

-   emissions that may affect pilot visibility or aircraft operations; or

-   transient intrusions into the airport’s operational space.

The site is not close to any airport


PC23 Good Quality Agricultural Land

Good Quality Agricultural Land areas as identified in Map R2 – Good Quality Agricultural Land are conserved and managed for the longer term and protected from development that may lead to its alienation or diminished productivity.

Areas identified as good quality agricultural land are not used for the facility.

PC24 Vegetation Retention

Development retains vegetation for the:

a)   protection of scenic quality;

b)   protection of general habitat;

c)   protection of soil quality; and

d)   establishment of open space corridors and networks.

There will be no clearing of vegetation outside the development site.

 

Screening vegetation will be planted around the facility.

PC25 Protected Areas

Development is undertaken to ensure areas of significant biodiversity and habitat value are protected.

The facility does not require the clearing of significant vegetation or habitat

PC26 Sloping Land

Development is undertaken to ensure:

a)   vulnerability to landslip erosion and land degradation is minimised; and

b)   safety of persons and property is not compromised.

The development has been located on a site where landslip erosion is not likely.

PC27 Bushfire Hazard Area

Development maintains the safety of people and property by avoiding areas of High or Medium Bushfire hazard or mitigating the risk through:

a)   the siting of buildings ensuring setbacks from hazardous vegetation are maximized and elements least susceptible to fire are sited closest to the bushfire hazard; and

b)   the provision of firebreaks to ensure adequate setbacks between buildings structure and hazardous vegetation.

The development site does contain areas identified as a bushfire hazard.

PC28 Buildings of Significance

The architectural merit and precinct value of cultural heritage items listed in Schedule 10 is maintained.

The development does not contain and is not located in proximity to buildings identified as being of architectural merit or cultural heritage significance.

PC29 Cultural Heritage

The significance of known places of indigenous and/or cultural heritage value is retained.

The site does not contain nor is it located in close proximity to known places of indigenous and/or cultural heritage value.

PC30 Character Buildings

Development adjacent to buildings identified as heritage or character buildings incorporates design features, materials and details that blend with the existing character.

The development is not adjacent to buildings identified as heritage or character buildings.

PC31 Residential Outbuildings

Rural amenity is to be maintained.

The proposed development does not include residential outbuildings.

PC32 Buffers

Adequate buffers are provided to protect rural residential uses from agricultural, transport and industrial activities whilst also ensuring the integrity and viability of such uses.

The proposed development is appropriately separated from residential and sensitive land uses and will not harm the integrity and viability of such uses. 

 

4.0  Submissions

 

Ten submissions were lodged to Council during the public notification period.  The submitters names and addresses are listed below:

 

Lisbeth Harms

“The Wilgas”

PO Box 1263

ROMA QLD 4455

 

Irene Wynne

9 Bond Street

ROMA QLD 4455

 

Lisa Lemon

47 Euthulla Road

ROMA QLD 4455

 

Jennifer M Row

3 Everingham Avenue

ROMA QLD 4455

Gaye E McCarthy

25 Timbury Street

ROMA QLD 4455

 

Meryl Brumpton

“St Kilda”

2942 Carnarvon Highway

EUMAMURRIN QLD 4455

 

A.W and M.F Harden

1390 Carnarvon Development Road

ROMA QLD 4455

 

Sue & Cyril Close (Not Properly Made)

“Glenidle”

ROMA QLD 4455

Ccclose2@bigpond.com

 

Mark Edwards

110 Rosedale Road

Euthulla QLD Roma

 

Mr Mark Scott

WestRex Services Pty Ltd

PO Box 210

NEW FARM QLD 4005

                   

The following planning issues were raised by the submitter in the notification period for the application.  Each issue and the response are outlined below:

 

Issue

Response

Overflow from dam after rain

The dams are to be constructed on the highest point on the subject lot. Upstream from the dams is the highway cutting which will limit overland flow from across the highway. Bunds around the dams will prevent this runoff entering dam. The 5 hectares dams area at 1 metre depth has capacity for 48 megalitres. The proposed incoming volume is 263,000 litres per day giving an increase in depth across 50,000m² of 5.26 mm per day.

Mean annual rainfall is 593.6mm.

Mean daily evaporation (6.9mm) – mean daily rainfall (1.6mm) = net evaporation per day of 5.3 mm per day. This will ensure the dam does not overflow.

Seasonal conditions may limit intake to ensure dam remains less than 1.0m deep.

The dams have 500 mm freeboard as a buffer in case of waves or extreme weather conditions.

 

Contamination of Bungil Creek in a flood event

The top of dam bank of Pond B has RL (height above Australian sea level) of 337.9 metres. Bungil Creek channel has RL of 329.0 metres.

 

Bungil Creek flood level as shown on Queensland  Flood Reconstruction Maps prepared after 2012 flood is shown as RL 330 to 332 metres.

 

This means the dam is not considered flood threatened. The Hazard Table from Department of Environment and Heritage Protection gives this a low hazard in a “failure to contain scenario”.

 

Contaminated waters in dam

The effluent will consist of sewage sludge and residues from wastewater and sewage holding tanks, untreated and treated wastewater from wastewater treatment systems and including nightsoil and septic tank sludge.

 

Contaminants are identified as nitrogen and phosphorus. 

 

All wastewater is trackable waste and handled and recorded in accordance with Department of Environment and Heritage Protection Waste Tracking Requirements. This ensures it comes from specified sources and does not contain other contaminants.

 

Kangaroos and wallabies in dam

Fences can be constructed around site to prevent native animals entering dam.

 

Native birds in dam

Water birds will not be feeding from this dam as it will not contain any fish or matter that native animals would eat.

 

Any effluent would have been macerated to a free flowing fluid to allow it to be pumped into and out of tanks on trucks.

 

Birds may land on the dam. This is not controlled.

 

Clay soils cracking

A geotechnical assessment has been provided certified by a Registered Engineer of Queensland. The report states that the clay can be used in the embankment construction but needs to have a cover layer of other soil type over it to prevent shrink-swell movement (cracking).

 

Proximity to a residence

The nearest dwelling is located over 1 kilometre from the dams. There is no requirement for a specified buffer width in the Bungil Planning Scheme.

 

Noise will come from vehicles enter the site but this is less than noise generated by use of the Carnarvon Highway. Operating hours will be 6am to 6pm.

 

Buildup of residue in dam

Dam has been designed with up to 10 years of sludge accumulation without compromising storage capability. When necessary, pond will be drained, sludge dried and taken to licensed landfill site.

 

Spill in transit

Transport of trackable wastes and the designs of the vehicles used are matters regulated by the Department of Environment and Heritage Protection and the Department of Transport and Main Roads.

 

Staff on site to receive effluent

Site office and 2 car parks provided for staff on site. The site will be have staff present during business hours and locked outside of business hours.

 

Dam for Roma’s water supply

This site is not on Bungil Creek and has a buffer to the nearest waterways. A geotechnical report was submitted to show soil type is suitable for this use.

 

Earthquakes in area

Earthquakes have not been specifically referenced but a Hazard Assessment Table has been provided in accordance with Department of Environment and Heritage Protection requirements for the hydraulic performance of dams. The facility has a low hazard rating.

 

Odour from dams

Experience from the Chinchilla site has shown that odours are controlled within 24 hours of receipt of wastewater. High levels of aeration and low aerosol production restricts odours.

 

Dams will be aerated by solar powered floating aerators to maintain adequate dissolved oxygen levels.

 

This inhibits anaerobic bacteria growth. Anaerobic bacteria produce the undesirable odours. No odours are found beyond Chinchilla site boundaries.

 

Toxic Waste Dump

Wastewater effluent from bathrooms, toilets, washing machines and kitchens is not considered toxic waste. Most of the matter is biodegradable with the detergents, soaps and washing powders used making up the least biodegradable substances.

 

Seepage into water table or Great Artisan Basin

The geotechnical report from a Registered Engineer of Queensland states that the travel time for the moisture from the pond to the groundwater surface will be some 30 years. Maximum seepage loss is given as 0.01% of pond contents daily (0.1 mm per day decrease in depth).

 

Groundwater was assumed at 10m below existing ground level.

 

The development conditions imposed by Department of Environment and Heritage Protection require routine groundwater monitoring.

 

Noise from facility

Noise will be generated by approximately 10 trucks per day entering and exiting the site. A Department of Transport and Main Roads’ survey shows an average of 506 heavy vehicles per day using the Roma-Injune section of the Carnarvon Highway. Site movements are considered minor compared to the noise generated from the Carnarvon Highway which is closer to the dwelling.

 

Operating life of facility

Once a development permit is issued, this is current for life of the operation as set out in the report. We Kando expect the operation to continue for as long as the operation is viable with effluent coming from mining worker’s accommodation in the gas fields. At the end of life, sludge will be removed to licensed landfill and the dam banks will be dozed in and the site leveled, then re-grassed ready for grazing or other rural uses.

 

Details of waste

The facility is licensed to receive K130 Class waste. This is listed as blackwater and greywater. This wastewater comes from toilets, bath, basin, kitchen, laundry and shower. No other types of wastes are included on the licence issued from the Department of Environment and Heritage Protection. The wastewater is trackable and handled and recorded in accordance with Department of Environment and Heritage Protection waste tracking requirements.

 

Freeboard of 500mm

Possible maximum wave height has been calculated as 160 mm. Levels will be controlled with amount of wastewater to be received. A maximum receiving amount of 263,000 litres per day has been specified to allow mean evaporation to exceed amount received.

 

Pond specifications

Pond A has capacity for 20 megalitres and Pond B has capacity for 30 megalitres. Ponds will cover an area of 5 hectares and have a nominal depth of 1.0 metre at capacity. Freeboard will be a minimum of 500 mm. Dam banks will have a slope of 1:4.

 

The base profile will be excavated to a nominal depth of 0.7 metre to allow for topsoil stripping and borrow excavation for embankment earthworks. A 3.0 metre wide stormwater drain will direct overland flow around northern and eastern sides of the dams. RL on top of southeastern bank is 338.9 metres.

 

Maximum depth of Pond B can be 2.1 metres at the SW corner. Maximum depth of Pond A can be 1.8 metres at the NW corner. Ponds will be unlined and open to allow for evaporation.

 

Safety measures on Carnarvon Highway

Safe access onto the Carnarvon Highway is controlled by conditions imposed by Department of Transport and Main Roads.

 

Water table monitoring

A groundwater monitoring plan is required. Six monthly reports shall be completed. Any potential for environmental harm found in these reports will be notified to the Department of Environment and Heritage Protection and other administering authorities.

 

Location of site in regards to mining camps

This is a private company applying to develop a site on land they are purchasing. These are commercial arrangements which include the consideration of mining camp locations.

 

Size of trucks entering site

The planning report states there will be 10 deliveries per day. Department of Transport and Main Roads conditions require the access to be constructed for Type 1 road trains.

 

Responsibility for remediation

We Kando is purchasing the land so the responsibility for remediation will remain with the company. If the company goes into receivership, it is assumed the land will be sold “as is” and a new owner will decide what they will use the land for. The development permit will remain with the land until the permitted use ceases.

 

The Council is requiring a bond to cover remediation costs in the future if the company goes into receivership.

 

Value of the land

The increase or decrease in land value is the commercial risk for We Kando.

 

Public notification and the development application sign on the boundary fence

State Government legislation requires a sign is to be displayed on the boundary of the site. A notice was also placed in the Western Star on 11 June 2013. The developer was also required to give notice to the owners of adjoining properties.

 

 

 

 


Attachment 2

DTMR Amended Response

 









Attachment 3

EHP Response

 













Maranoa Regional Council

    

General Meeting -  13 November 2013

Officer Report

Meeting: General  13 November 2013

Date: 4 November 2013

Item Number: 13.6

File Number: D13/53306

 

Subject Heading:                     Material Change of Use - "Accommodation Units" (18 Units) (File: 2013/18702)

Classification:                                   Open Access  

Name of Applicant:                          Horizon Housing Solutions Ltd

Location:                                            36 Jackson Street and 8-12 South Street, Roma Qld 4455  (Lot: 6 SP:184948, Lot: 3 SP:179588, Lot: 4 SP: 179588, Lot: 5 SP: 179588)

Author & Officer’s Title:                 Danielle Pearn, Coordinator - Planning

 

Executive Summary:  This application seeks approval for a Material Change of Use for Accommodation Units (18 Units) on land at 36 Jackson Street and 8-12 South Street, Roma QLD 4455, described as Lot 6 on SP184948, Lot 3 on SP179588, Lot 4 on SP179588 and Lot 5 on SP179588

 

The application is subject to Impact Assessment against the relevant provisions of the planning scheme.  Public Notification was carried out from 19 September 2013 to 11 October 2013.  No submissions were received during this period.

 

The proposed development is generally consistent with the provisions of the Roma Town Council Planning Scheme including the DEOs and Urban Area Code.

 

 

Officer’s Recommendation:  Council approve the application for a Material Change of Use – Accommodation Units (18 Units) at 36 Jackson Street and 8-12 South Street, Roma QLD 4455, described as Lot 6 on SP184948, Lot 3 on SP179588, Lot 4 on SP179588 and Lot 5 on SP179588, subject to the following conditions:

 

Preamble

 

1.      Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

Complete and Maintain

 

1.      Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.      Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.      Maintain the approved development being Material Change of Use (Accommodation Units) generally in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

12004DET

Detail Survey of Survey of Proposed Lots 3 & 5 (Lots 3 & 4 on SP179588 & 6 on SP184948

06/07/2012

13-010.2.01 Rev J

Site Ground Level Plan

07/2013

13-010.2.01 Rev J

Staging Plan

07/2013

13-010.2.03 Rev G

Upper Level Plan

07/2013

13-010.2.04 Rev G

Site Roof Plan

07/2013

13-010.2.05 Rev C

Site Sections

07/2013

13-010.2.06 Rev C

Site Sections

07/2013

13-010.B1.01 Rev E

Building 1 Ground Floor Plan

07/2013

13-010.B1.02 Rev E

Building 1 Upper Floor Plan

07/2013

13-010.b1.03 Rev E

Roof Plan

07/2013

13-010.b1.04 Rev B

Building 1 Elevations

07/2013

13-010.b1.05 Rev B

Building 1 Elevations and Sections

07/2013

13-010.b2.01 Rev E

Building 2 Ground Floor Plan

07/2013

13-010.b2.02 Rev E

Building 2 Roof Plan

07/2013

13-010.b2.03 Rev B

Building 2 Elevations

07/2013

13-010.b2.03 Rev B

Elevations

07/2013

13-010.b2.04 Rev B

Building 2 Section

07/2013

13-010.b3.01 Rev F

Building 3 Ground Floor Plan

07/2013

13-010.b3.02 Rev F

Building 3 Floor Plan

07/2013

13-010.b3.03 Rev B

Building 3 Elevations

07/2013

13-010.b3.04 Rev B

Building 3  Section

07/2013

13-010.b4.01 Rev E

Building 4 Ground Floor Plan

07/2013

13-010.b4.02 Rev E

Building 4 Roof Area

07/2013

13-010.b4.03 Rev E

Building 4 Elevations and Section

07/2013

13-010.b5.01 Rev G

Building 5 Ground Floor Plan

07/2013

13-010.b5.02 Rev G

Building 5 Roof Plan

07/2013

13-010.b5.03 Rev C

Building 5 Elevations

07/2013

13-010.b5.04 Rev C

Building 5 Section

07/2013

1307 – LP1 – Rev A

Landscape Concept Plan

10/07/13

1307 – LP2 – Rev A

Landscape Concept Plan

10/07/13

CMDG-R-041 Rev B

CMDG - Residential Driveway Slab and Tracks

07/2011

D5

Capricorn Municipal Development Guidelines – Stormwater Drainage Design D5 Design Guidelines

03/2012

D7

CMDG – Erosion Control and Stormwater Management Design Guideline

03/2012

D11

CMDG - Water Reticulation Design Guideline

10/2007

D12

CMDG - Sewerage Reticulation Design Guideline

10/2007

 

4.      Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

5.      During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

6.      All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

7.      All works on or near roadways shall be adequately signed in accordance with the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

8.      The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

9.      All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist, (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards

 

Latest versions

 

10.    Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

11.    Major and minor event stormwater drainage systems are to be provided for the development site in accordance with the Queensland Urban Drainage Manual (QUDM) (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation) and CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

12.    Stormwater run-off from roof and impervious surface areas is to be collected internally and piped to the lawful point of discharge.  

 

13.    Stormwater must not be allowed to pond on the property being developed during the development process and after the development has been completed.

 

14.    Adjoining properties and roads are to be protected from ponding or nuisance from stormwater as a result of the works.  Ensure the stormwater runoff from the site does not adversely impact on flooding or drainage of properties that are upstream, downstream or adjacent to the site.

 

15.    There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after the development has been completed.

 

Erosion Control

 

16.    All construction works on site are to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

17.    Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

18.    Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council. 

 

Services Provisions

 

19.    The development is to be connected to Council’s reticulated sewerage disposal system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3) and the CMDG Design Guideline - D12 ‘Sewerage Reticulation’, at no cost to Council.

 

20.    The development is to be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3) and the CMDG Design Guideline – D11 ‘Water Reticulation’, at no cost to Council.

 

21.    The development must be connected to an electricity reticulation service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

22.    The development is to be connected to reticulated gas supply at no cost to Council.

 

23.    The development is to be connected to a telecommunications service and to digital television aerials. Connections must extend to each accommodation unit. The connections must allow for future high speed broadband capacities or easy upgrading for high speed broadband. Such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with building standards requirements and specifications (as relevant).

 

24.    All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the CMDG where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

25.    Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

Rubbish Collection

 

26.    At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

27.    All waste containers shall be shielded from the view of travelling public and neighbours.

 

Access, Car parking and Manoeuvring

 

28.    The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

29.    Access to the development site is to be constructed in accordance with drawing CMDG-R-041 Rev B - Residential Driveway Slab and Tracks, dated 07/2011.  The location and width of the vehicle crossovers shall be generally in accordance with the approved plan 010.2.01 Rev J “Site Ground Level Plan” dated 07/2013.

 

30.    Vehicle crossovers must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

 

31.    Provide a total of forty one (41) car parking spaces on the site in accordance with the approved plans.