Maranoa Logo Process

 

Minutes of the General Meeting of Maranoa Regional Council held at Roma Administration Centre on 13 November 2013 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Cr. D J Schefe, Chief Executive Officer – Julie Reitano, Coordinator – Corporate Communications – Jane Frith, and Kelly Rogers – Minutes Officer in attendance.

 

AS REQUIRED

(Acting) Director Infrastructure Services – Michael Parker, Director Development, Facilities & Environmental Services – Rob Hayward, Manager Customer Service Facilitation – Samantha Thrupp, Manager Administration – Dale Waldron, Coordinator Rates – Dana Harrison, Coordinator Planning – Danielle Pearn, Specialist Development Engineer – Ruth Golden & Manager Major Projects, Economic Development & Tourism – Ed Sims.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.04am.

 

APOLOGIES   

 

There were no apologies for the meeting.

 

Confirmation of Minutes

 

Resolution No. GM/11.2013/01

Moved Cr Newman                                                        Seconded Cr Denton  

 

That the minutes of the General Meeting (19-23.10.13) held on 23 October 2013 be confirmed.

 

CARRIED                                                                                                                      9/0

  

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

  

Item Number:                                    5.1

File Number: D13/49665

Subject Heading:                         First Quarter Budget Review 2013/14

Author and Officer’s Title:                 Claire Alexander, Specialist - Strategic Finance

Executive Summary:

The Budget 2013/14 was adopted on 31 July 2013. This budget review is the first review in the new financial year. It is intended that budget reviews will be conducted on a quarterly basis, with the next review in January 2014 and the final review for the financial year in April 2014.

The budget review presented is a surplus of $863K. It incorporates new items and changes not previously identified in the original budgeting process. Changes to the carry over projects post completion of the financial statements 2012/13 were also identified.

There were also projects not identified as carry over projects which are now included as part of the request for funding at this review.

Discussion:

As Councillors had some additional questions, Council determined that the matter should lay on the table for further discussion at a later point during the meeting so that arrangements could be made for the officer to attend the meeting..

 

Action:

That the matter lay on the table for further discussion at a later point during the meeting.

 

 

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Office of the CEO & Organisational Services

 

Item Number:                                    10.1

File Number: D13/51216

Subject Heading:                         Consideration of Elected Member Attendance at Conferences

Location:                                          Stanthorpe, Alice Springs & Mt Isa

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members  & Community Engagement

Executive Summary: 

The report seeks formalisation of Elected Member attendance at conferences and meetings as part of advocacy activities and/or enhancing strategy and policy development for Maranoa Regional Council.

 

 

Resolution No. GM/11.2013/02

Moved Cr O'Neil                                                            Seconded Cr Chambers  

That Council approve:

 

1.   The attendance of Cr. Ree Price at the RACQ Southern Queensland Tourism Industry Conference on 26 – 27 November 2013 in Stanthorpe;

 

2.   The attendance of Cr. Ree Price at the 2013 Mount Isa Airport Outback Queensland Tourism Awards & Symposium on 14 – 16 November 2013 in Mt Isa.

 

3.   The attendance of Cr. Wendy Newman at the LGAQ Flying Fox Workshop on 3 December 2013 in Gatton.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

 

 

Item Number:                                    10.2

File Number: D13/52980

Subject Heading:                         Request for a Contribution to Headstone Repairs - Roma Monumental Cemetery

Location:                                          N/a

Applicant:                                         N/a

Author and Officer’s Title:                 Dale Waldron, Manager - Administration

Executive Summary: 

Correspondence had been received from the applicant requesting Council to contribute to the cost of repairs as was verbally agreed with Council’s previous Director of Infrastructure Services (equivalent position) in February 2011.

 

The new Cemeteries policy which is currently being developed includes a section that indemnifies Council of any costs when re-opening these types of grave sites.

 

 

Resolution No. GM/11.2013/03

Moved Cr Denton                                                          Seconded Cr Newman  

That Council:

 

1. Contribute to the repairs of Mrs Kunde’s parents’ grave as was verbally agreed to in February 2011;

 

2. In light of this application, contribute to the repairs of a previous application made at the meeting held on 25 September 2013 - Mrs Jane Wilson’s parents’ grave, resolution no. GM/09.2013/41.

 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Administration

 

 

Item Number:                                    5.1

File Number: D13/49665

Subject Heading:                         First Quarter Budget Review 2013/14

Author and Officer’s Title:                 Claire Alexander, Specialist - Strategic Finance

Executive Summary: 

The Budget 2013/14 was adopted on 31 July 2013. This budget review is the first review in the new financial year. It is intended that budget reviews will be conducted on a quarterly basis, with the next review in January 2014 and the final review for the financial year in April 2014.

The budget review presented is a surplus of $863K. It incorporates new items and changes not previously identified in the original budgeting process.

Changes to the carry over projects post completion of the financial statements 2012/13 were also identified. There were also projects not identified as carry over projects which are now included as part of the request for funding at this review.

 

Discussion:

On availability of the Specialist – Strategic Finance, Council resumed discussion on the item, following it being laid on the table at an earlier point during the meeting.  Cr Price commended the team on the quality of reporting produced for the First Quarter Budget Review.

 

Resolution No. GM/11.2013/04

Moved Cr Chambers                                                      Seconded Cr Price   

That the Council adopt the First Quarter Budget Review 2013/14 as shown in the following attachments tabled at the meeting (pages 1-11), with the primary documents marked (*):

 

Pages

1       One Page Summary of First Quarter Budget Review 2013/14*

2       Revised Operating Revenue and Expense Budget Statements by Directorate

3       Revised Capital Revenue and Expenditure Budget Statements by Directorate

4       Revised Capital Reserves Budget Statements by Directorate

5       Revised New Loan and Loan Repayment Budget Statement by Directorate

6       Revised Operating Reserves Budget Statements by Directorate

7       Summary of First Quarter Budget Review Changes 2013/14 – Capital Expenditure*

8-10  Summary of First Quarter Budget Review Changes 2013/14 – Operating Revenue & Expenses*

11      Revised Carry Over Projects 2013/14

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Strategic Finance

 

 

tem Number:                                     10.3

File Number: D13/53165

Subject Heading:                         2014 Council Meeting Schedule

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

Executive Summary: 

This report had been prepared to give Council an opportunity to review current meeting rotation arrangements and to set meeting dates for the 2014 calendar year.

 

Resolution No. GM/11.2013/05

Moved Cr O'Neil                                                            Seconded Cr Flynn  

That Council approves the following actions:-

 

1.    The General (Ordinary) Meetings continue to be held on the second and fourth Wednesday of the month at Council’s Roma Administration Centre, commencing at 9.00am (with the exception of the General Meeting on 25 June, which will be held at 10am following the Special Budget Meeting);

 

2.    The first General Meeting be held on 22 January 2014;

 

3.    Council Workshops continue to be held on an ‘as needs’ basis and generally on a:

·         Tuesday, in the instance of a workshop being required on a week that coincides with the General Meeting schedule;

 

·         Wednesday, in the instance of a workshop being required on a week that does not coincide with the General Meeting Schedule;

 

4.    The Chief Executive Officer advertise and circulate the agreed meeting schedule to the public, Councillors and staff.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

 

 

Item Number:                                    10.4

File Number: D13/54386

Subject Heading:                         Request for Donation

Location:                                          Wallumbilla

Applicant:                                         Wallumbilla State School P-10 Campus

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

Executive Summary: 

A letter had been received from the Principal of Wallumbilla State School, requesting Council give consideration to providing a donation of funds towards purchasing awards for students at the upcoming School Awards Ceremony Night on 28 November 2013.

 

Discussion:

Council determined that the matter should lay on the table for further discussion at a later point during the meeting, to allow Councillors additional time to consider the request at hand and to broaden the discussion to include all schools located in the Maranoa Regional Council area, prior to debate.  

 

Action:

That the matter lay on the table for further discussion at a later point during the meeting.

 

 

 

 

 

Community & Commercial Services

 

Item Number:                                    11.1

File Number: D13/51333

Subject Heading:                         Opportunity to rename Surat Racecourse Reserve

Author and Officer’s Title:                 Fiona Vincent, Coordinator - Sport & Recreation

Executive Summary: 

During Community and Local Plan consultation, residents identified there was a lack of facility signage as well as outdated signage at many of the region’s major facilities. One of the facilities recognised as requiring signage was the Surat Racecourse Reserve.

 

This facility was one of the chosen sporting facilities to receive signage as part of regional signage purchased in the 2012/13 Sport and Recreation budget. Prior to fabrication of the sign, an enquiry was lodged with the sporting groups who operate from the Surat Racecourse, to ascertain if they identified with Council’s terminology of Surat Racecourse Reserve for this area.

 

It was communicated that many did call it by the same name, but would welcome the opportunity before a sign was manufactured, to provide to Council some proposed suggestions for a new name for this area. During the time of Warroo Shire Council, a name change honouring a past Mayor was unsuccessfully suggested by a Councillor at that time.

 

The group has since understood the adverse political implications of this suggestion and have asked Council to consider offering the community a chance to suggest reflective names that affiliate with the Surat and district area, or that of recorded history.

 

Resolution No. GM/11.2013/06

Moved Cr Newman                                                        Seconded Cr O'Neil  

That Council approve for the Surat Racecourse Reserve User Group to initiate a survey, inviting local residents to:

 

(a)   Select a preference for the nominated names for this area;

 

(b)   Put forward suggested names for the identified area;

 

Furthermore, Council agree to provide support in distributing the survey.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Sport & Recreation

 

 

Item Number:                                    11.2

File Number: D13/52059

Subject Heading:                         Projects to Proceed to  Business Case Under Royalties for Regions Program

Author and Officer’s Title:                 Susan (Sue) Sands, Coordinator - Grants (Council & Community)

Executive Summary: 

Maranoa Regional Council has been advised that the three applications submitted under the State Government’s Royalties for Regions funding program have been short-listed.  Council now has to submit business cases to the government for a final funding decision.

 

The three short-listed projects are Injune-Taroom Road, Fairview Road and sludge drying beds at Roma sewerage plant.

 

Resolution No. GM/11.2013/07

Moved Cr Wason                                                           Seconded Cr Denton  

That Council endorse the submission of business cases for the three identified projects under the Royalties for Regions program being:

 

  • Injune-Taroom Road
  • Fairview Road
  • Sludge drying beds at Roma sewerage plant

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Grants (Council & Community)

 


 

Item Number:                                    11.3

File Number: D13/54068

Subject Heading:                         Customer Service Charter

Author and Officer’s Title:                 Samantha Thrupp, Manager - Customer Service   Facilitation

Executive Summary: 

The purpose of this report was to seek endorsement for proposed amendments to Council’s current Customer Service Charter.  The updated version clearly articulates Council’s commitment to its customers and includes service standard targets and the options available to customers should they not be satisfied with any component of Council’s service delivery.

 

Resolution No. GM/11.2013/08

Moved Cr Schefe                                                           Seconded Cr Chambers  

That Council endorse the updated version of the Customer Service Charter as presented, including replacing ‘your’ with ‘our community’s’:

 

Under heading – How will we measure our Service

 

“Based on your our community’s feedback we will review and amend our Charter to ensure we continue to meet your our community’s needs.”

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Customer Service Facilitation

 

 

Infrastructure Services

 

Cr. Flynn left the Chambers at 9.40am.

Cr. Flynn entered the Chambers at 9.41am.

 

Item Number:                                    12.1

File Number: D13/49849

Subject Heading:                         Gravel upgrade - Property Access - Carnarvon Highway

Author and Officer’s Title:                 Kylie Fleischfresser, Coordinator – Infrastructure Planning

Executive Summary: 

Council has received a request for gravel upgrade and road name signage.

 

Resolution No. GM/11.2013/09

Moved Cr Chambers                                                      Seconded Cr Price  

That Council:

 

·    Consider the requested road upgrade within the parameters of Council’s applicable policy once adopted;

 

·    Not approve the requested signage replacement at this time but reconsider this aspect upon confirmation that the road is located on a designated road reserve.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Infrastructure Planning

 

 

Item Number:                                    12.2

File Number: D13/52083

Subject Heading:                         Request for Dust Seal - Two Mile Road

Author and Officer’s Title:                 Kylie Fleischfresser, Coordinator – Infrastructure Planning

Executive Summary: 

Council has received a request to construct a dust seal on Two Mile Road, Roma.

 

Resolution No. GM/11.2013/10

Moved Cr Chambers                                                      Seconded Cr O'Neil  

That Council approve the request in line with specifications contained under Council’s Dust Seal Policy.  In the instance that the applicant proceeds with works , Council’s contribution will be accommodated for under funds allocated in the 2013/14 budget.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Infrastructure Planning

 

 

Item Number:                                    12.3

File Number: D13/53413

Subject Heading:                         Reformation and Gravel UpgradE Donnybrook Road

Author and Officer’s Title:                 Kylie Fleischfresser, Coordinator – Infrastructure Planning

Executive Summary: 

Council has received a request for the reforming and gravel resheet of a section of Donnybrook Road.

 

Resolution No. GM/11.2013/11

Moved Cr Denton                                                          Seconded Cr Price  

 

That Council:

 

1.      Approve the requested reformation and gravel resheet to the identified section of Donnybrook Road, for the specified construction cost of $234,000 (excluding GST).

 

2.      This work be funded under the Roads to Recovery Program, which contains an allocation of $500,000 for the 2013/14 financial year, and budgets be updated accordingly as part of Council’s budget review. 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Infrastructure Planning

 


 

Item Number:                                    12.4

File Number: D13/53624

Subject Heading:                         Adoption of Quality Management Policy

Author and Officer’s Title:                 Cameron Hoffmann, Specialist - Integrated Safety, Quality & Environment System, Infrastructure Planning &     Design

Executive Summary: 

Council is reviewing its Quality Management System to ensure its continuing effectiveness.  Adoption of the policy, as presented, will demonstrate Council’s commitment to overall quality management and the objective of achieving third party certification for the system.

 

Resolution No. GM/11.2013/12

Moved Cr Wason                                                           Seconded Cr Flynn  

That Council adopt the Quality Management Policy as presented.  

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Integrated Safety, Quality & Environment System, Infrastructure Planning & Design

 

 

Item Number:                                    12.5

File Number: D13/53673

Subject Heading:                         Adoption of Environmental Management Policy

Author and Officer’s Title:                 Cameron Hoffmann, Specialist - Integrated Safety, Quality & Environment System, Infrastructure Planning & Design

Executive Summary: 

Council’s objective to develop and implement an Environmental Management System includes the requirement to demonstrate management commitment through the adoption of an Environmental Management Policy.

 

Resolution No. GM/11.2013/13

Moved Cr Chambers                                                      Seconded Cr Schefe  

That Council adopt the Environmental Management Policy as presented.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Integrated Safety, Quality & Environment System, Infrastructure Planning & Design

 


 

Item Number:                                    12.6

File Number: D13/54039

Subject Heading:                         Queensland Fluoridation Capital Assistance Program - Fluoridation of Roma Bores

Author and Officer’s Title:                 Benjamin (Ben) Godford, Coordinator - Water, Sewerage & Gas Projects, Compliance & Laboratory

Executive Summary: 

To meet its obligations under the Water Fluoridation Act 2008, Council undertook a concept design for fluoridation of the Roma water supply.  The Act was amended in November and December 2012 and removed the mandatory requirement.

 

Discussion:

Council highlighted in discussions that the remaining towns in the region were not identified by the State as requiring consideration for fluoridation of the water supply.  Roma was the only town, due to its size.

 

Fluoride already occurs naturally in the water supply of Roma. 

 

Resolution No. GM/11.2013/14

Moved Cr O'Neil                                                            Seconded Cr Schefe  

That Council:

 

  1.   Not fluoridate the water supply of Roma, as without State Government funding the project would not be financially viable and fluoride already occurs naturally in the Roma water supply.

 

  1.   Submit a final claim to the Department of State Development, Infrastructure and Planning for reimbursement of costs associated with Council preparing the concept design for fluoridation of the Roma water supply.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Water, Sewerage & Gas Projects, Compliance & Laboratory

 

 

Development, Facilities & Environmental Services

 

Item Number:                                    13.1

File Number: D13/50959

Subject Heading:                         Assessable building works - Oversized Shed in the Residential zone (2013/18758)

Location:                                          243 Edwards St Roma ( Lot 4 RP846120 )

Applicant:                                         T & K Woodgate Concreting, Fencing & Sheds

Author and Officer’s Title:                 Mark  Westbrook, Coordinator - Building Certification

Executive Summary: 

The application sought a development permit for assessable building works involving a residential outbuilding exceeding 82m2 gross floor area (GFA) in the residential zone.  The outbuilding extension is proposed to be located at 243 Edwards Street, Roma, described as Lot 4 on 846120.

 

 

 

Resolution No. GM/11.2013/15

Moved Cr Newman                                                        Seconded Cr Chambers  

That Council refuse the application for assessable building works for an outbuilding exceeding 82m2 in the Residential Zone for the following reasons:

1.   The proposed extension will result in an outbuilding significantly in excess of the maximum size limit and site coverage permitted within the residential zone;

 

2.   The development is inconsistent with the residential amenity of the urban area; and

 

3.  There is potential for the allotment occupied by the outbuilding (243 Edwardes Street) to be held under separate ownership to the adjoining lot at 245 Edwardes Street.  If a dwelling were established on this property (as an ‘as of right’ use) the site coverage of the outbuilding would further exceed the site coverage permitted within the residential zone.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Building Certification

 

 

Item Number:                                    13.2

File Number: D13/51783

Subject Heading:                         Material Change of Use - Accommodation Units (2 Units) (File:2013/18622)

Location:                                          30 Saunders Street, Roma (Lot 1 on RP125322)

Applicant:                                         TJS Constructions (QLD) Pty Ltd

Author and Officer’s Title:                 Danielle Pearn, Coordinator - Planning

Executive Summary: 

The application sought approval for a Material Change of Use for Accommodation Units (2 Units) on land at 30 Saunders Street, Roma QLD 4455, described as Lot 1 on RP125322

 

The application is subject to Impact Assessment against the relevant provisions of Roma Town Planning Scheme 2006.  No submissions were received during the public notification period (27/08/2013 to 17/09/2013).

 

The proposed development is generally consistent with the provisions of the Roma Town Council Planning Scheme including the DEOs and Urban Area Code.

 

 

 

 


Resolution No. GM/11.2013/16

Moved Cr Chambers                                                      Seconded Cr Denton  

 

That Council approve the application for a Material Change of Use – Accommodation Units (2 Units) at 30 Saunders Street, Roma QLD 4455, described as Lot 1 on RP125322, subject to the following conditions:

 

Preamble

 

Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

Complete and Maintain

 

1.       Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.       Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by       any of the development approval conditions.

 

3.       Maintain the approved development being Material Change of Use (Accommodation Units) generally in accordance with the approved plans:

 

 

Plan/Document number

Plan/Document name

Date

01 Rev 5

Site Plan

06/08/2013

02 Rev 5

Floor Plan

06/08/2013

03 Rev 5

Elevations

06/08/2013

CMDG-R-041 Rev B

CMDG - Residential Driveway Slab and Tracks

07/2011

D5

CMDG - Stormwater Drainage Design Guideline

03/2012

D7

CMDG – Erosion Control and Stormwater Management Design Guideline

03/2012

D11

CMDG - Water Reticulation Design Guideline

10/2007

D12

CMDG - Sewerage Reticulation Design Guideline

10/2007

 

 

4.       Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

5.       During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

6.       All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

7.       All works on or near roadways shall be adequately signed in accordance with the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

8.       The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

9.       All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist, (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the    developer must ensure do not conflict with any requirements imposed by any applicable laws and standards

 

Latest versions

 

10.     Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

11.     Major and minor event stormwater drainage systems are to be provided for the development site in accordance with the Queensland Urban Drainage Manual (QUDM) (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation) and CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

12.     Stormwater run-off from roof and impervious surface areas is to be collected internally and piped generally in accordance with the CMDG to the existing kerb in Saunders Street adjacent to the site in accordance with a lawful point of discharge.  

 

13.     Stormwater must not be allowed to pond on the property being developed during the development process and after the development has been completed.

 

14.     Adjoining properties and roads are to be protected from ponding or nuisance from stormwater as a result of the works.  Ensure the stormwater runoff from the site does not adversely impact on flooding or drainage of properties that are upstream, downstream or adjacent to the site.

 

15.     There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after the development has been completed.

 

Erosion Control

 

16.     All construction works on site are to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

17.     Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

18.     Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council. 

 

Services Provisions

 

19.     The development is to be connected to Council’s reticulated sewerage disposal system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3) and the CMDG Design Guideline - D12 ‘Sewerage Reticulation’, at no cost to Council.

 

20.     Building piers or other building supports are to be located a minimum of 1.5 metres from the centre line of the sewer main traversing the rear of the lot.  Any relaxation of this requirement will be accepted only with the written agreement of the Council.

 

21.     The development is to be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3) and the CMDG Design Guideline – D11 ‘Water Reticulation’, at no cost to Council.

 

22.     The development must be connected to an electricity reticulation service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

23.     The development is to be connected to reticulated gas supply at no cost to Council.

 

24.     If the development is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).

 

25.     All services installation, including sewer, water, gas, electricity and  CMDG where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

26.     Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

Rubbish Collection

 

27.     At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

28.     All waste containers shall be shielded from the view of travelling public and neighbours.

 

Access, Car parking and Manoeuvring

 

29.     The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

30.     Access to the development site is to be constructed in accordance with drawing CMDG-R-041 Rev B - Residential Driveway Slab and Tracks, dated 07/2011.  The location of the vehicle crossover shall be in accordance with the approved site plan 13.030.01 Issue 5, dated 06/08/2013

 

31.     Vehicle crossovers must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

 

32.     Provide a total of three (3) car parking spaces on the site in accordance with the approved site plan 13.030.01 Issue 5, dated 06/08/2013. 

 

33.     Parking bay configurations (width and lengths) are to be in accordance with AS/NZS 2890.1:2004 Parking Facilities Part 1: Off-Street Car Parking.

 

 

34.     Vehicles entering and exiting the development site must be able to enter and leave in forward direction.  Reversing out of development site is not permitted.  Vehicle manoeuvres in this regard are to be totally contained within the development site boundaries.

 

35.     Vehicle access and manoeuvring areas are to comply with AS/NZS 2890.1:2004 Parking facilities Part 1: Off-street car parking.

 

36.     All car parking spaces and driveway areas are to be sealed with an approved impervious surface.  Surfacing shall consist of either; patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal. 

 

37.     All landscaping, streetscaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related tems must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work, (vi) the CMDG and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Environmental

 

38.     All construction works on site are to be undertaken in accordance with the Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites (IE Aust, Queensland Division, Brisbane – or later versions).

 

39.     The developer shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site.

 

Landscaping and Fencing

 

40.     Site landscaping is to be provided in accordance with the approved Site Plan 13.030.01 Issue 5, dated 06/08/2013.  Landscaping is to comprise a mix of trees, shrubs and ground covers.

 

41.     Ground covers should fully cover vegetated areas within 1 year of planting.

 

42.     Site landscaping must be planted prior to occupation of the accommodation units.

 

43.     Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.

 

44.     Screen fencing to a height of 1.8 metres is to be established along the eastern, southern and western boundaries of the site.

 

Avoiding Nuisance

 

45.     Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

46.     All lighting shall be directed or shielded so as to ensure that no glare directly   affects nearby properties.

 

47.     Any air conditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

48.     Whilst the approved works are in progress, no nuisance is to be caused to adjoining properties and occupiers by the way of noise, smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

49.     Whilst the approved works are in progress, waste containers must remain on site and be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

50.     Unless otherwise approved in writing by the Council, approved hours of construction are restricted to Monday – Saturday 6.00 am to 6.00 pm – noise permitted.  Work or business which causes audible noise must not be conducted from or on the subject land outside the above times or on Sundays or Public Holidays.

 

51.     Any damage to roads and infrastructure, that is attributable to the progress of works on the development site or to vehicles associated with the development of the site, shall be repaired to at least the previous condition and at no cost to Council or, if the Council agrees, the cost of repairs may paid to Council for the Council to carry out     the repairs.

 

Use

 

52.     All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

53.     The developer is to notify Council upon completion of the conditions of approval and prior to occupation of the dwelling units.

 

Infrastructure Contributions

 

54.     An infrastructure contribution, in accordance with Council’s adopted Priority Infrastructure Plan, of $9,000.00 is payable to the Council.  The stated charge is to be paid prior to commencement of construction.

 

No Cost to Council

 

55.     The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

56.     All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to occupation of the units.          

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Planning

 

Item Number:                                    13.3

File Number: D13/52016

Subject Heading:                         Permission for Construction of a Garden Shed

Location:                                          17 McDowall Street

Applicant:                                         Roma and District Lapidary & Minerals Society Inc.

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

Council had received a letter from the Roma and District Lapidary and Minerals Society Incorporated requesting permission to construct a small storage shed at the rear of the Lapidary Society Building. The building is situated on Council land at 17 McDowall Street Roma.

 

Resolution No. GM/11.2013/17

Moved Cr Wason                                                           Seconded Cr Newman  

That Council approve for the Roma and District Lapidary and Minerals Society Incorporated to construct a garden shed at the rear of the premises used by the club at 17 McDowall Street Roma,  subject to Council’s standard building and planning approvals.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Property & Legal

 

 

Item Number:                                    13.4

File Number: D13/52299

Subject Heading:                         UBIMET Severe Weather Detection System

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

Council has been approached by UBIMET to consider the installation of a Severe Weather Detection System in the Mitchell area.

 

Discussion:

Council determined that the matter should lay on the table for discussion at a later point during the meeting in order for the reporting officer to confirm ongoing costs to Council should the installation be approved. 

 

                                                                                                                                         

That the matter lay on the table for further discussion at a later point during the meeting.

 

 

 

Item Number:                                    13.5

File Number: D13/53049

Subject Heading:                         Material Change of Use - "High Impact Industy" (Waste Storage Pond) and Environmentally Relevant Activity 56 - Regulated Waste Storage (File: 2013/18600)

Location:                                          1915 Carnarvon Highway, Euthulla QLD 4455 (Lot 15 on Plan WV1343)

Applicant:                                         WeKando Pty Ltd C/- David Hooke

Author and Officer’s Title:                 Warren Oxnam, Specialist - Compliance

Executive Summary: 

This application sought approval for a Material Change of Use to establish a “High Impact Industry” (Wastewater Storage Pond) and Environmentally Relevant Activity 56 – Regulated Waste Storage at 1915 Carnarvon Highway, Euthulla, described as Lot 15 on WV1343.

 

The application is subject to Impact Assessment against the relevant provisions of the Bungil Shire Planning Scheme 2006. Ten submissions were received during the public notification period (11/06/2013 – 03/07/2013).

 

 

 

 

 


 

Resolution No. GM/11.2013/18

Moved Cr Denton                                                          Seconded Cr O'Neil  

That Council approve the application for Material Change of Use to establish a “High Impact Industry” (Wastewater Storage Pond) and Environmentally Relevant Activity 56 – Regulated Waste Storage at 1915 Carnarvon Highway, Euthulla, described as Lot 15 on WV13443, subject to the following conditions:

 

Preamble –

 

Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

General

 

1.       Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.       Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.       All works and operations are to be carried out in accordance with the approved plans and specifications listed in the following table.  Where approved plans are in conflict with the Assessment Manager’s conditions, the Assessment Manager’s Conditions shall take precedence.

 

Plan/Document number

Plan/Document name

Date

001 Rev A

Existing Conditions Showing Development Layout

04/2013

002 Rev A

Storage Pond Layout and Setout

04/2013

003 Rev B

Sections and Details

04/2013

11238802R01a

Geotechnical Assessment

05/2013

11238802 (R02a)

Groundwater Monitoring Plan

05/2013

11238802 (S01-a)

Technical Specification for Constructions Works

04/2013

 

4.       During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.       All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.       All works on or near roadways shall be adequately signed in accordance with the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

7.       The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

8.       All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards. 

 

Latest versions

 

9.       Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

10.     Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

11.     There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after the development has been completed.

 

12.     The stormwater disposal system within the development area must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Earthworks

 

13.     Development will be subject to the ‘Filling and Excavation Code 5.3 of Part 5’. Earthworks are to be undertaken in accordance with Schedule 8: “Standards for Construction Activity” of Bungil Shire Council Planning Scheme 2006.

 

14.     Detailed plans for any site work shall be incorporated in an application for operational works. These plans will include but not be limited to:

 

a.     Areas of cut and fill delineated either by shading or line;

b.    Existing and finished surface levels;

c.     Quantities of cut and fill;

d.    Diversion of overland flow and stormwater around the development;

e.     Erosion and sediment controls suitable for the size of the earthworks area.

f.     Landscaping plans

g.    Fencing of ponds

 

15.     The construction of the storage pond is to be in accordance with the report 11238802 (S07-a) “Storage Pond Construction, Technical Specification for Construction Works” prepared by ATC Williams dated April 2013.

 

16.     The developer is to undertake regular audits and provide to Council annual  certification by an RPEQ registered engineer to ensure the integrity of the storage ponds as recommended in “Manual for Assessing Hazard Categories and Hydraulic Performance of Dams”, Department of Environment and Heritage Protection dated February 2012, Appendix C.

 

17.     If retaining walls are to be provided on site, they shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction of walls. They must not impede, concentrate or pond stormwater.

 

Erosion Control

 

18.     All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites. 

 

19.     If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

20.     Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be at no cost to Council.  Such works shall be undertaken immediately where there is a potential hazard to pedestrians and/or passing traffic.

 

Environmental

 

21.     The developer is to submit an Environmental Management Plan to Council to be approved prior to commencement of use. This plan is to be in accordance with Schedule 9: “Environmental Management Plan Guidelines” in Bungil Shire Council Planning Scheme 2006.

 

22.     The developer is to implement a groundwater monitoring plan in accordance with the Groundwater Monitoring Plan 11238802 (R02a) prepared by ATC Williams dated May 2013. Any potential for environmental harm identified shall be notified to Council and relevant authorities immediately.

 

23.     The developer shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site.

 

Services

 

24.     The site must be provided with on-site water supply with sufficient capacity to meet operational needs, including watering to minimise dust nuisance, to the satisfaction of Council’s engineer.

 

25.     The development shall be connected to an onsite effluent disposal system in accordance with Schedule 6: “Standards for Sewerage Supply” of Bungil Shire Planning Scheme 2006.

 

26.     The development is to be connected to a reticulated electricity supply service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications.

 

27.     If the premises is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

28.     All services installation, including electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the Capricorn Municipal Development Guidelines (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

29.     Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Access, Car parking and Manoeuvring

 

30.     The landowner shall be responsible for construction and maintenance of vehicle crossovers from the Carnarvon Highway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

31.     Vehicles entering and exiting the development site must be able to enter and leave in forward direction.  Reversing out of development site is not permitted.  Vehicle manoeuvres in this regard are to be totally contained within the development site boundaries.

 

32.     Vehicle access and manoeuvring areas are to comply with AS/NZS 2890.1:2004 Parking facilities Part 1: Off-street car parking.

 

33.     Service vehicle access and manoeuvring is to be designed in accordance with AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities requirements.

 

34.     A minimum of two (2) car parking spaces, including one (1) space for persons with disabilities, are to be provided onsite in accordance with the approved Drawing 002 - STORAGE POND LAYOUT AND SETOUT prepared by ATC Williams Pty Ltd dated April 2013.

 

35.     Parking bay configurations (width and lengths) to be in accordance with AS/NZS 2890.1:2004 Parking Facilities Part 1: Off-Street Car Parking.

 

36.     Disabled car parking bays shall be designed in accordance with AS/NZS 2890.6:2009 Parking Facilities Part 1: Off-Street Car Parking.

 

37.     All car parking spaces, access and manoeuvring areas are to be all weather accessible with a minimum surface requirement of gravel hardstand.

 

38.     All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) any relevant Australian Standard that applies to that type of work and (vi) the Capricorn Municipal Development Guidelines (CMDG) and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Rubbish Collection

 

39.     Waste containers shall be placed in a screened area, accessible by the vehicles used by Council, its agents and/or others.  At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Advertising Signs

 

40.     Any proposed advertising signage is subject to a further development approval unless compliant with the self-assessable development provisions of the planning scheme. 

 

41.     Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

 

 

Avoiding Nuisance

 

42.     During and after the establishment of the approved development, no nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

43.     There must not be unreasonable or sustained levels of noise or odour and no nuisance caused to adjoining properties during the course of the construction works and after the use commences.

 

44.     Any air conditioning, generator, refrigeration, pump, exhaust, fans, or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the background noise level.

 

45.     Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

46.     All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

47.     The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds and long grasses.  The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.

 

Use

 

48.     All conditions of approval related to the establishment of the development must be fulfilled prior to any approved use commencing.

 

Road impacts

 

49.     A local roads additional impacts charge of $0.50 per tonne will be paid for all water/wastewater transported to and from the site. This amount will be will be increased or decreased annually by a percentage equivalent to the change in All groups consumer price index for Brisbane published by the Australian Statistician. The holder of the development approval may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the facility was given. The review will take account of the rates and methodology applying to similar facility operators in the Council Area and the facts and circumstances applying to this approved facility.

 

Bond

 

50.     As the application states that the facility will continue to operate while it is economic to do so, a bond is to be provided to ensure that the site can be remediated as there may be no funds in the company for remediation if the activity has become uneconomic. The bond is to be paid to Maranoa Regional Council and will be refunded when the site has been remediated. The bond will be $100,000. If any interest is earned on the bond during each completed financial year, interest equivalent to the percentage increase of the All groups consumer price index for Brisbane published by the Australian Statistician plus 0.5% will be added to the bond for that financial year. Any other interest will be retained by the Council for its own use. Irrespective of any interest earned on the bond, every year the Council will charge 0.5% of the total bond amount at the close of each financial year for bond administration expenses.

 

51.     After 10 years, the operator of the site can ask for a review of the bond arrangements with the written permission of the owner of the land. Any change to the bond arrangements will be based on the Council’s assessment of the risks presented by the site.

 

Infrastructure agreements

 

52.     The approval holder may enter into infrastructure agreements with the Council at any time to deal with matters covered by this approval. The Council is not obliged to enter into any such agreements.

 

No Cost to Council

 

53.     The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

54.     All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to any use commencing on site.

 

Landscaping

 

55.     The site is to be screened with a landscape buffer of a minimum 3 metres width, established along the property’s boundary fronting the Carnarvon Highway for the length of the storage pond.  Landscaping is to have a minimum mature height of 3 metres and is to comprise of native endemic species.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Compliance

 

 

Subject Heading: suspension of standing orders

Council adjourned the meeting for morning tea at 10.21am.

 

Subject Heading: resumption of standing orders

Council resumed the meeting at 11.00am.

 

 

Item Number:                                    10.4

File Number: D13/54386

Subject Heading:                         Request for Donation

Location:                                          Wallumbilla

Applicant:                                         Wallumbilla State School P-10 Campus

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members &   Community Engagement

Executive Summary: 

A letter had been received from the Principal of Wallumbilla State School, requesting Council give consideration to providing a donation of funds towards purchasing awards for students at the upcoming School Awards Ceremony Night on 28 November 2013.

 


 

Discussion:

Earlier during the meeting, Council had determined that the matter be considered at a later point during the meeting.  Council resumed discussion and debate on the matter, as recorded below.

 

 

Resolution No. GM/11.2013/19

Moved Cr Price                                                             Seconded Cr Chambers  

That Council:

 

1.   Approve a donation of $50 to the Wallumbilla State School in contribution to the 2013 Speech Night Awards in recognition of exemplary achievements; 

 

2.   As part of future budget deliberations,  allocate $50 for each school in the Maranoa Regional Council area for the purpose of recognising individual achievements as part of annual award ceremonies.

 

MOTION LOST                                                                                                               4/5

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

 

 

Item Number:                                    13.4

File Number: D13/52299

Subject Heading:                         UBIMET Severe Weather Detection System

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

Council has been approached by UBIMET to consider the installation of a Severe Weather Detection System in the Mitchell area.

 

Discussion:

On receipt of information confirming Council’s ongoing expenses (should installation of the Severe Weather Detection System being installed) Council resumed discussion on the item.

 

Resolution No. GM/11.2013/20

Moved Cr Chambers                                                      Seconded Cr Flynn  

That Council approve the request from UBIMET to install a Severe Weather Detection System in Mitchell.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Property & Legal

 


 

Item Number:                                    13.6

File Number: D13/53306

Subject Heading:                         Material Change of Use - "Accommodation Units" (18 Units) (File: 2013/18702)

Location:                                          36 Jackson Street and 8-12 South Street, Roma Qld 4455 (Lot: 6 SP:184948, Lot: 3 SP:179588, Lot: 4 SP: 179588, Lot: 5 SP: 179588)

Applicant:                                         Horizon Housing Solutions Ltd

Author and Officer’s Title:                 Danielle Pearn, Coordinator - Planning

Executive Summary: 

This application sought approval for a Material Change of Use for Accommodation Units (18 Units) on land at 36 Jackson Street and 8-12 South Street, Roma QLD 4455, described as Lot 6 on SP184948, Lot 3 on SP179588, Lot 4 on SP179588 and Lot 5 on SP179588. 

 

The application is subject to Impact Assessment against the relevant provisions of the planning scheme.  Public notification was carried out from 19 September 2013 to 11 October 2013.  No submissions were received during this period.

 

The proposed development is generally consistent with the provisions of the Roma Town Council Planning Scheme including the DEOs and Urban Area Code.

 

Resolution No. GM/11.2013/21

Moved Cr Denton                                                          Seconded Cr Schefe  

 

That Council approve the application for a Material Change of Use for Accommodation units (18 Units) on land at 369 Jackson Street and 8 – 12 South Street, Roma QLD 4455, described as Lot 6 on SP184948, Lot 3 on SP179588, Lot 4 on SP179588 and Lot 5 on SP179588, subject to the following conditions:

 

Preamble

 

1.       Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

Complete and Maintain

 

1.       Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.       Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.       Maintain the approved development being Material Change of Use (Accommodation Units) generally in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

12004DET

Detail Survey of Survey of Proposed Lots 3 & 5 (Lots 3 & 4 on SP179588 & 6 on SP184948

06/07/2012

13-010.2.01 Rev J

Site Ground Level Plan

07/2013

13-010.2.01 Rev J

Staging Plan

07/2013

13-010.2.03 Rev G

Upper Level Plan

07/2013

13-010.2.04 Rev G

Site Roof Plan

07/2013

13-010.2.05 Rev C

Site Sections

07/2013

13-010.2.06 Rev C

Site Sections

07/2013

13-010.B1.01 Rev E

Building 1 Ground Floor Plan

07/2013

13-010.B1.02 Rev E

Building 1 Upper Floor Plan

07/2013

13-010.b1.03 Rev E

Roof Plan

07/2013

13-010.b1.04 Rev B

Building 1 Elevations

07/2013

13-010.b1.05 Rev B

Building 1 Elevations and Sections

07/2013

13-010.b2.01 Rev E

Building 2 Ground Floor Plan

07/2013

13-010.b2.02 Rev E

Building 2 Roof Plan

07/2013

13-010.b2.03 Rev B

Building 2 Elevations

07/2013

13-010.b2.03 Rev B

Elevations

07/2013

13-010.b2.04 Rev B

Building 2 Section

07/2013

13-010.b3.01 Rev F

Building 3 Ground Floor Plan

07/2013

13-010.b3.02 Rev F

Building 3 Floor Plan

07/2013

13-010.b3.03 Rev B

Building 3 Elevations

07/2013

13-010.b3.04 Rev B

Building 3  Section

07/2013

13-010.b4.01 Rev E

Building 4 Ground Floor Plan

07/2013

13-010.b4.02 Rev E

Building 4 Roof Area

07/2013

13-010.b4.03 Rev E

Building 4 Elevations and Section

07/2013

13-010.b5.01 Rev G

Building 5 Ground Floor Plan

07/2013

13-010.b5.02 Rev G

Building 5 Roof Plan

07/2013

13-010.b5.03 Rev C

Building 5 Elevations

07/2013

13-010.b5.04 Rev C

Building 5 Section

07/2013

1307 – LP1 – Rev A

Landscape Concept Plan

10/07/13

1307 – LP2 – Rev A

Landscape Concept Plan

10/07/13

CMDG-R-041 Rev B

CMDG - Residential Driveway Slab and Tracks

07/2011

D5

Capricorn Municipal Development Guidelines – Stormwater Drainage Design D5 Design Guidelines

03/2012

D7

CMDG – Erosion Control and Stormwater Management Design Guideline

03/2012

D11

CMDG - Water Reticulation Design Guideline

10/2007

D12

CMDG - Sewerage Reticulation Design Guideline

10/2007

 

4.       Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

5.       During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

6.       All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

7.       All works on or near roadways shall be adequately signed in accordance with the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

8.       The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

9.       All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist, (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards

 

Latest versions

 

10.     Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

11.     Major and minor event stormwater drainage systems are to be provided for the development site in accordance with the Queensland Urban Drainage Manual (QUDM) (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation) and CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

12.     Stormwater run-off from roof and impervious surface areas is to be collected internally and piped to the lawful point of discharge.  

 

13.     Stormwater must not be allowed to pond on the property being developed during the development process and after the development has been completed.

 

14.     Adjoining properties and roads are to be protected from ponding or nuisance from stormwater as a result of the works.  Ensure the stormwater runoff from the site does not adversely impact on flooding or drainage of properties that are upstream, downstream or adjacent to the site.

 

15.     There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after the development has been completed.

 

Erosion Control

 

16.     All construction works on site are to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

17.     Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

18.     Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council. 

 

Services Provisions

 

19.     The development is to be connected to Council’s reticulated sewerage disposal system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3) and the CMDG Design Guideline - D12 ‘Sewerage Reticulation’, at no cost to Council.

 

20.     The development is to be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3) and the CMDG Design Guideline – D11 ‘Water Reticulation’, at no cost to Council.

 

21.     The development must be connected to an electricity reticulation service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

22.     The development is to be connected to reticulated gas supply at no cost to Council.

 

23.     The development is to be connected to a telecommunications service and to digital television aerials. Connections must extend to each accommodation unit. The connections must allow for future high speed broadband capacities or easy upgrading for high speed broadband. Such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with building standards requirements and specifications (as relevant).

 

24.     All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the CMDG where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

25.     Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

Rubbish Collection

 

26.     At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

27.     All waste containers shall be shielded from the view of travelling public and neighbours.

 

Access, Car parking and Manoeuvring

 

28.     The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

29.     Access to the development site is to be constructed in accordance with drawing CMDG-R-041 Rev B - Residential Driveway Slab and Tracks, dated 07/2011.  The location and width of the vehicle crossovers shall be generally in accordance with the approved plan 010.2.01 Rev J “Site Ground Level Plan” dated 07/2013.

 

30.     Vehicle crossovers must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

 

31.     Provide a total of forty one (41) car parking spaces on the site in accordance with the approved plans.

 

32.     The parking of vehicles on the site is restricted to vehicles whose dimensions do not exceed the B99 standard in Australian Standard AS/NZS 2890.1.2004 Parking Facilities, Part 1: Off-street Car Parking.

 

33.     Parking bay configurations (width and lengths) are to be in accordance with AS/NZS 2890.1:2004 Parking Facilities Part 1: Off-Street Car Parking.

 

34.     Vehicles entering and exiting the development site must be able to enter and leave in forward direction.  Reversing out of development site is not permitted.  Vehicle manoeuvres in this regard are to be totally contained within the development site boundaries.

 

35.     Vehicle access and manoeuvring areas are to comply with AS/NZS 2890.1:2004 Parking facilities Part 1: Off-street car parking.

 

36.     All car parking spaces and driveway areas are to be sealed with an approved impervious surface.  Surfacing shall consist of either; patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal. 

 

37.     All landscaping, streetscaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work, (vi) the CMDG and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Environmental

 

38.     All construction works on site are to be undertaken in accordance with the Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites (IE Aust, Queensland Division, Brisbane – or later versions).

 

39.     The developer shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site.

 

Built form

 

40.     The use of a palette of colours is required so that there are significant variations in the visual impact of the accommodation units and related structures. To improve visual interest and to create further articulation of the built form, painting of large areas from a narrow section of the colour palette is to be avoided.

 

Landscaping and Fencing

 

41.     Landscaping is to be provided in accordance with the approved  Landscape Concept Plan 1307 – LP1  – Rev A, dated 10/07/13  and Landscape Concept Plan 1307 – LP2  – Rev A, dated 10/07/13.  Landscaping is to comprise a mix of trees, shrubs and ground covers. Landscaping to include at least 4 trees which will have a minimum height of 4 metres when fully grown.

 

42.     Ground covers should fully cover vegetated areas within 1 year of planting.

 

43.     Site landscaping must be planted prior to occupation of the accommodation units.

 

44.     Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.

 

 

 

Avoiding Nuisance

 

45.     Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

46.     All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

47.     Any air conditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the night-time background noise level.

 

48.     Whilst the approved works are in progress, no nuisance is to be caused to adjoining properties and occupiers by the way of noise, smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

49.     Whilst the approved works are in progress, waste containers must remain on site and be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

50.     Unless otherwise approved in writing by the Council, approved hours of construction are restricted to Monday – Saturday 6.00 am to 6.00 pm – noise permitted.  Work or business which causes audible noise must not be conducted from or on the subject land outside the above times or on Sundays or Public Holidays.

 

51.     Any damage to roads and infrastructure, that is attributable to the progress of works on the development site or to vehicles associated with the development of the site, shall be repaired to at least the previous condition and at no cost to Council or, if the Council agrees, the cost of repairs may paid to Council for the Council to carry out the repairs.

 

Use

 

52.     All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

53.     The developer is to notify Council upon completion of the conditions of approval and prior to occupation of the dwelling units.

 

Infrastructure Contributions

 

54.     An infrastructure contribution, in accordance with Council’s adopted infrastructure charges resolution in force at the time of this approval, of $291,000.00 in total is payable to the Council. The relevant charge amount will be calculated and payable applicable to the number of Units established at each stage of the development.  The relevant charge is to be paid prior to the issue of building finals/certificates of classification.

 

No Cost to Council

 

55.     The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

56.     All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to occupation of the units.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Planning

 

 

Item Number:                                    13.7

File Number: D13/54369

Subject Heading:                         Sponsorship Opportunity - Surat Basin Energy & Mining Expo Industry Forum - 17 June 2014

Author and Officer’s Title:                 Ryan Gittins, Coordinator - Economic Development

Executive Summary: 

The Surat Basin Energy & Mining Expo has been held in Toowoomba for the past three years and has been a great opportunity for Council to spread awareness of the resource sector activities and investment opportunities that exist in the Maranoa. The event organiser, Australian Events, has introduced an industry forum (field-trip) that will allow delegates to tour the Surat Basin in the lead-up to the mining expo in Toowoomba; the sponsorship proposal pertains to this field-trip.

 

Anecdotal evidence suggests that there may be widely held misconceptions that the Surat Basin ends in the Western Downs region, and that resource sector activities are solely concentrated around Dalby, Chinchilla and Miles. Sponsorship of the field-trip would help to increase awareness of the opportunities that exist in our region.

 

Resolution No. GM/11.2013/22

Moved Cr Schefe                                                           Seconded Cr Price  

That Council endorse the proposed sponsorship package and approve payment of $5,500 (inc GST) to Australian Events.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Economic Development

 

 

Item Number:                                    13.8

File Number: D13/54353

Subject Heading:                         Horizon Housing Company Regional Advisory Committee (Maranoa)

Author and Officer’s Title:                 Edward Sims, Manager - Major Projects, Economic Development & Tourism

Executive Summary: 

Horizon Housing Company (HHC) has established a Regional Advisory Committee which will provide inputs to its board on strategic matters that will influence the future activities of the company in the Maranoa. 

 

It has developed a draft terms of reference (ToR) the contents of which are entirely consistent with its agreement with Council.  HHC seeks feedback from Council regarding the draft ToR and agreement to provide a representative to the advisory committee.

 

Discussion:

Council discussed the importance of clearly identifying the Maranoa Regional Council Area, so as to not confuse this with other terminology uses for “Maranoa”, such as the Federal Government Maranoa Electorate area.

 

Resolution No. GM/11.2013/23

Moved Cr Chambers                                                      Seconded Cr O'Neil  

That Council:

1.      Endorse the draft terms of reference for the Horizon Housing Company Regional Advisory Committee as presented; 

 

2.      Nominate Cr. Wason as Council’s  delegate on the committee (Proxy; Manager – Major Projects, Economic Development & Tourism);

 

3.      Update the Draft Community Engagement Framework to reflect this appointment.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Major Projects, Economic Development & Tourism

  

COUNCILLOR BUSINESS

 

Cr. Flynn left the Chamber at 11.44am

Cr. Flynn entered the Chamber at 11.48am.

 

Item Number:                                    22.1

File Number: D13/52109

Subject Heading:                         Review of and Suggested Improvements to the Provision of Public Toilets in Surat

Location:                                          Surat

Author and Councillor’s Title:           Cr. Wendy Newman

Executive Summary:

At the General Meeting on 23 October 2013, Council considered a request for a footpath to be constructed, or a gravel sheet to be laid, outside the Surat Day Care Centre on Burrows Street and for a public toilet to be erected at the Surat weir. 

 

At that meeting, Council resolved that the matter should lay on the table for further consideration at a future meeting, in order for officers to extend investigations to include a review of the location and future requirements of all toilets located in Surat. The report provided further input into officers’ investigations.

 

Resolution No. GM/11.2013/24

Moved Cr Newman                                                        Seconded Cr O’Neil  

That the toilet block at the Surat Shire Hall be closed to the general public and only be available to people using the Shire Hall, Supper Room or Pottery Shed.

 

That officers, through the Chief Executive Officer (and Coordinator – Corporate Communications), notify the community of this decision and install the appropriate signage directing the public to alternative amenities.

 

CARRIED                                                                                                                      7/2

 

Responsible Officer

Manager - Facilities

 

Resolution No. GM/11.2013/25

Moved Cr Newman                                                        Seconded Cr O'Neil

That officers consider as part of their investigation the following recommendations:

 

1.   Council work in partnership with the Surat Fishing and Restocking Club Inc to replace the current toilets at the water reserve (Fisherman’s Park) with a new toilet block that includes coin operated showers;

 

2.   In conjunction with the replacement of the toilet block, a new dump site be installed;

 

3.   The toilets currently on site at the water reserve be moved to the weir picnic area.

 

CARRIED                                                                                                                      8/1

 

Responsible Officer

Manager - Facilities

 

The Mayor vacated the Chair to put forward his recommendation as the report initiator.  Cr. Wason assumed the Chair at 11.54am.

 

Item Number:                                    22.2

File Number: D13/52540

Subject Heading:                         Dam Study - Northern Maranoa

Location:                                          Northern Maranoa

Author and Councillor’s Title:           Cr. Robert Loughnan

Councillor’s Recommendation:

The Mayor invited representatives to attend the Councillor Workshop on 12 November 2013 to further discuss the potential for Council to review previous work undertaken to determine suitability of potential dam sites on the Bungil and Mooga Creeks above Roma, the Bungeworgorai Creek north of Roma and the Maranoa River north of Mitchell with a view to assessing the potential economic benefits for the region.

 

Resolution No. GM/11.2013/26

Moved Cr Loughnan                                                      Seconded Cr O'Neil  

That Council:

 

1.    Engage GHD, in accordance with their proposal dated 17 October 2013, up to the maximum fee limit of $100,000.

 

2.    Not seek alternative quotations in this instances, as provided for under s 235 (a) of the Local Government Regulation 2012, as Council is seeking to leverage off  work undertaken by GHD which considered dams as part of Flood Mitigation in Roma.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Director Infrastructure Services

 

At cessation of discussion and debate on the abovementioned item, Mayor Loughnan assumed the Chair at 12.8pm.

 

Cr. Flynn left the Chamber at 12.13pm.

 

Item Number:                                    22.3

File Number: D13/53702

Subject Heading:                         History of Warroo Shire

Author and Councillor’s Title:           Cr. Wendy Newman

Executive Summary:

This report seeks Council’s endorsement to further investigate the publication of ‘The History of Warroo Shire’, authored by Judith Nissen. 

 

Resolution No. GM/11.2013/27

Moved Cr Newman                                                        Seconded Cr Schefe  

That Council investigate the publication of ‘The History of Warroo Shire’ authored by Judith Nissen and other potential historical publications of the former town and shire Councils prior to amalgamation.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager – Community Development

 

Cr. Flynn left the Chamber at 12.14pm.

 

Late Items

 

Item Number:                                    L.1

File Number: D13/52436

Subject Heading:                         Footpath Dining Liquor Licence Approval & Extension of Trading Hours

Location:                                          Royal Hotel Roma - Same Ingham-Myers

Applicant:                                         Ingham Myers Hotel - Royal Hotel Roma

Author and Officer’s Title:                 Sandra Crosby, Manager - Environmental Health, Compliance & Waste

Executive Summary: 

Council had received notification from the Department of Justice and Attorney General – Office of Liquor and Gaming Regulation that the operators of the Royal Hotel – Ingham Myers Hotel are seeking an extension of the Hotel trading hours and applying to serve alcohol in the permitted footpath dining area.

 

Resolution No. GM/11.2013/28

Moved Cr O'Neil                                                            Seconded Cr Price  

That Council offer no objection to the extension of the normal hours of trading, and that consumption of liquor is permissible in the footpath dining area on the following conditions:

 

a)   Consumption of alcohol in the footpath dining area is allowed when the person is dining; and

 

b)   That the times for consumption of alcohol in this area be restricted to 12.00 noon to 2.00pm Monday – Sunday,  and 6.00pm to 9.00pm Monday to Saturday only.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Environmental Health, Compliance & Waste

 

 

Item Number:                                    L.2

File Number: D13/54579

Subject Heading:                         Council Controlled Land Clean Up

Author and Officer’s Title:                 Sandra Crosby, Manager - Environmental Health, Compliance & Waste

Executive Summary: 

Over the past two years, Council has been working with the landholders of 24 Spencer Street Roma, described as Lot 1 on RP 72306, in an attempt to clean up their premises.  To date, there has been very little effort from the landowners to remove matter from the yard to ensure compliance with Council’s Local Law and or the safety of the community.

 

Resolution No. GM/11.2013/29

Moved Cr Price                                                             Seconded Cr Chambers  

That Council commence enforcement action stated in Part 5 Enforcement, of Local Law No. 1 (Administration) 2011, for the clean up of land described as Lot 1 on registered Plan RP 72306.   A fee of approximately six thousand dollars ($6,000) be recovered should Council be required to clean up the described urban land in accordance with Item 1 written below.

 

Section 28 Power to remove and cost recovery

(2) An authorised person may seize (by dismantling if necessary) and impound the structure or thing if its immediate removal is necessary

(a) in the interests of public health or safety; or

(b) to prevent environmental harm, property damage or loss of amenity.

 

And:

 

a)      Set the prescribed fee for the implementation of the clean up process for Lot on Plan located at 24 Spencer Street Roma at six thousand dollars ($6,000);

 

b)      The cost recovery fees be invoiced to Mr and Mrs Tanasovic (owner of the land) upon Council implementing action to clean up;

 

c)      Provide Mr and Mrs Tanasovic with Council’s debt payment timeframe of 30 days, and advise that they may write to Council requesting a ‘payment plan’ agreeable to both parties.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Environmental Health, Compliance & Waste

 

 

Item Number:                                    L.3

File Number: D13/54807

Subject Heading:                         Request for contribution towards development works (Ref: 2012/18048 & 2013/18589)

Location:                                          197-229 Currey Street, Roma Qld 4455 (Lot 151 Plan M536)

Applicant:                                         Axial Resources and Development Pty Ltd C/- Tony Horn

Author and Officer’s Title:                 Ruth Golden, Specialist - Development Engineer

Executive Summary: 

Tony Horn has requested that Council contribute towards the works required by conditions of a development permit for reconfiguring a lot (1 lot into 6 lots) and material change of use for “Industry” (Medium Impact Industry) at 197-229 Currey Street, Roma.

 

Resolution No. GM/11.2013/30

Moved Cr Newman                                                        Seconded Cr Flynn  

That Council thank Tony Horn for his offer as presented; however, as Council has not budgeted to upgrade Currey Street or Corfe Road to an asphalt standard in the near future, the offer is declined.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Development Engineer

 

 

Item Number:                                    L.4

File Number: D13/55147

Subject Heading:                         Maranoa Economic Update - August 2013

Author and Officer’s Title:                 Ryan Gittins, Coordinator - Economic Development

Executive Summary: 

The third in a series the 2013 Maranoa Economic Update, published by AEC Group Ltd, was tabled at Council’s Workshop on 12 November 2013 in order to provide an overview of its content.

 

Council’s approval was sought to distribute  it to the community via Council’s website and to potential investors in electronic and printed form.

 

Resolution No. GM/11.2013/31

Moved Cr O'Neil                                                            Seconded Cr Schefe  

 

That Council receive the Maranoa Economic Update report, as tabled at Council Workshop 12 November 2013, and approve its distribution via the Invest Maranoa website and other means. 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Economic Development

  

Subject Heading: suspension of standing orders

Council adjourned the meeting for lunch at 12.40pm.

 

Subject Heading: resumption of standing orders

Council resumed the meeting at 1.59pm.

 

 

CONFIDENTIAL ITEMS

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

(a)        the appointment, dismissal or discipline of employees;

(c)                  the local government budget;

(d)        rating concessions;

(e)        contracts proposed to be made by it;

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage

 

Resolution No. GM/11.2013/32

Moved Cr Price                                                             Seconded Cr O'Neil

 

That Council close the meeting to the public at 2.00pm.

 

CARRIED                                                                                                                      9/0

 

 

Cr. O’Neil declared a ‘Conflict of Interest’ in Item “LC.2 Proposed Roma Saleyards Truck Stop,” due to a family member owning L J Hooker Commercial, who has an interest in the precinct, and left the Chamber at 2.57pm, taking no further part in discussion on the item.

 

At cessation of discussion in relation to Item “LC.2 Proposed Roma Saleyards Truck Stop,” Cr. O’Neil entered the Chambers at 3.17pm.

 

Cr. Newman left the Chambers at 3.29pm.

Cr. Newman entered the Chambers at 3.36pm.

 

Cr. O’Neil left the Chamber at 3.36pm.

Cr. O’Neil entered the Chamber at 3.37pm.

 

Cr. Flynn left the Chamber at 3.53pm.

Cr. Flynn entered the Chamber at 3.58pm.

 

Resolution No. GM/11.2013/33

Moved Cr Wason                                                           Seconded Cr O'Neil

 

That Council open the meeting to the public at 4.21pm.

 

CARRIED                                                                                                                      9/0

 

 

Subject Heading: suspension of standing orders

Council adjourned the meeting for a brief recess at 4.22pm.

 

Subject Heading: resumption of standing orders

Council resumed the meeting at 4.30pm.

 

 

At that time the Mayor did not return to the meeting, and the Deputy Mayor assumed the Chair at 4.30pm.

 

Item Number:                                    C.1

File Number: D13/52860

Subject Heading:                         Tender APLNG WP5 - Horse Creek Road

Author and Officer’s Title:                 Peter Weallans, Manager - Infrastructure Contracts & Engineering Services

Executive Summary: 

Council has sought a ‘sole invitee’ price from RoadTek Asset Services (South) to upgrade Horse Creek Road from chainage 4.98km to 10.10km. 

 

Resolution No. GM/11.2013/34

Moved Cr Schefe                                                           Seconded Cr O'Neil  

That, subject to concurrent acceptance by APLNG and the receipt by Council of a purchase order from APLNG to fully fund all Council costs associated with this project, Council award the tender APLNG-WP5 to RoadTek Asset Services (South) at an estimated value of $4,684,594.87 (excluding GST).

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Infrastructure Contracts & Engineering Services

 

 

Item Number:                                    C.2

File Number: D13/49169

Subject Heading:                         Business Activity Report - Saleyards and Quarry

Author and Officer’s Title:                 Larissa Pears, Coordinator - Community & Commercial Support & Administration

Month & Year of Report:                    September 2013

Name of Department:                        Community & Commercial Services

 

Executive Summary: 

This monthly report was presented to Council to provide a summary of the performance of Council’s Quarry and Saleyards both over the past month and year to date. The information in this report aims to review the month’s activities, give an overview of financial performance and bring to Council’s attention any emerging issues.

 

Resolution No. GM/11.2013/35

Moved Cr Flynn                                                             Seconded Cr Newman  

That Council receive and note the Officer’s report as presented, and request that for consistency, future financial reports be represented as follows:

 

·         A minus in front of the revenue line items or surplus (for consistency with how the figures are extracted from the financial system)

·         The total line include a description and value (-Surplus / + Deficit)

·         The colour red to highlight a deficit total

·         The colour black to highlight a surplus total

 

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Community & Commercial Support & Administration

 

 

Item Number:                                    C.3

File Number: D13/50317

Subject Heading:                         Supply and Delivery of Excavator to Roma Quarry (Tender 14007)

Author and Officer’s Title:                 David Grace, Manager - Quarry Operations

Executive Summary: 

Council’s Roma Quarry operates a series of heavy plant and equipment. The Komatsu PC 300 LC-7 Excavator has reached the end of its economical service life and is due for replacement.

 

Resolution No. GM/11.2013/36

Moved Cr O'Neil                                                            Seconded Cr Price  

That Council accept the tender submitted by Hastings Deering Australia for a Caterpillar 329 DL Excavator (including a batter bucket and ripper tine) for the amount of $316,284.38 (including GST).  Furthermore, that the tender prices for all submitted tenders be shown in future reports.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Quarry Operations

 

 

Item Number:                                    C.4

File Number: D13/52169

Subject Heading:                         Request for Discount to be Granted

Location:                                          A/s No. 15011596

Author and Officer’s Title:                 Dana Harrison, Coordinator - Rates

Executive Summary: 

The applicant had requested that the discount be granted after late payment of rates due to circumstances beyond the applicant’s control.

 

Resolution No. GM/11.2013/37

Moved Cr Newman                                                        Seconded Cr Denton  

That Council grant the discount in this instance as the circumstances fit the criteria of ‘beyond a ratepayer’s control’ defined in Council’s adopted Revenue Statement.

 

CARRIED                                                                                                                      7/1

 

Responsible Officer

Coordinator - Rates

 

 

Item Number:                                    C.5

File Number: D13/53390

Subject Heading:                         Disposal of Council Assets

Author and Officer’s Title:                 David Grace, Manager - Quarry Operations

Executive Summary: 

In accordance with the Quarry plant replacement program 2013/14, three pieces of equipment have been replaced this financial year. Komatsu PC 300 LC-7 excavator (Plant number 151), Komatsu WA 470 Loader (Plant number 134),Terex Pegson 4242SR Impact crusher (Plant number 1150). It is now necessary to dispose of the replaced equipment.

 

Resolution No. GM/11.2013/38

Moved Cr Price                                                             Seconded Cr O'Neil  

That Council approve:

 

1.    The disposal of the Komatsu PC 300 LC-7 excavator (plant number 151) by tender with the recommended reserve value, once the replacement of the machine has been finalised.

 

2.    The disposal of the Komatsu WA 470 Loader (plant number 134) by tender with the recommended reserve value.

 

3.   The disposal of the Terex Pegson 4242SR Impact crusher (plant number 1150) by auction with the recommended reserve value.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Quarry Operations

 


 

Item Number:                                    C.6

File Number: D13/53665

Subject Heading:                         Cancellation of Road Licence (RL.745)

Location:                                          Unnamed road off Northern Road

Author and Officer’s Title:                 Michael Parker, Director - Infrastructure Services (Acting)

Executive Summary: 

A road licence exists over an unnamed road running off and parallel to Northern Road.  The road licence holder does not want the Roma Flood Mitigation Project Stage 1 traversing his freehold land, but is willing to have his lease over the road reserve terminated and the levee constructed on the road reserve.

 

The landowner also has a private access easement through adjoining property, up to the road reserve, via which access to his freehold land is gained.

 

The owner, Mr N. Timms, has requested that certain conditions apply to ensuring his access and potable water supply.

 

Resolution No. GM/11.2013/39

Moved Cr Chambers                                                      Seconded Cr Schefe  

That Council request, through the Department of Natural Resources and Mines, that the unnamed road covered by RL.745 be reopened as road, with any annual rent paid refunded to Mr. Timms.

 

Further that Council perform the excavation work and pipeline protection work necessary to ensure the reliable supply of potable water to Lot 73 on WB1650, and also that Council maintain the levee crossing used as access to Lot 73 on WB1650 for as long as necessary.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Director - Infrastructure Services (Acting)

 

 

Item Number:                                    C.7

File Number: D13/53933

Subject Heading:                         Progression of Funding Agreements between Maranoa Regional Council and Origin (Australia Pacific LNG); and Maranoa Regional Council and Santos for the Roma Community Hub

Author and Officer’s Title:                 Susan (Sue) Sands, Coordinator - Grants (Council & Community)

Executive Summary: 

Council had received correspondence from Australia Pacific LNG (Origin) and Santos (GLNG Project), confirming their funding commitment to the Roma Community Hub.  These companies will commence development of funding agreements upon acknowledgement by Maranoa Regional Council that the terms are acceptable.

 

Resolution No. GM/11.2013/40

Moved Cr Newman                                                        Seconded Cr Flynn  

That Council accept in principle the terms of offer and advise both Australia Pacific LNG (Origin) and GLNG (Santos) to commence drafting a funding agreement. 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Grants (Council & Community)

 

 

Item Number:                                    C.8

File Number: D13/54154

Subject Heading:                         Applications for Payment Arrangements

Location:                                          Various

Applicant:                                         Various

Author and Officer’s Title:                 Dana Harrison, Coordinator - Rates

Executive Summary: 

Proposed rates payment arrangement applications had been received from various ratepayers.  The timeframe the applicants have proposed to have their rates paid in full extends beyond the rating period timeframe that is adopted in Council’s Revenue Statement.

 

Resolution No. GM/11.2013/41

Moved Cr Chambers                                                      Seconded Cr Denton  

That Council accept the applicants’ proposed rates payment arrangements, subject to all rates, charges and arrears accumulated up until 30 June 2015 being cleared in full by that date.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Rates

 

 

Item Number:                                    C.9

File Number: D13/53717

Subject Heading:                         Maranoa App

Author and Officer’s Title:                 Noela  Ward, Specialist - Governance & Organisational Development

Executive Summary: 

A major redevelopment of Council’s intranet and ultimately the website is currently being undertaken to improve Council communications and information sharing with both internal and external customers. To further complement and extend Council’s communication and information sharing capability it is proposed that Council consider the development of a Maranoa app.

 

Resolution No. GM/11.2013/42

Moved Cr O'Neil                                                            Seconded Cr Price  

That Council:

 

  1.   Approve the purchase and set up of the Maranoa App.

 

  1.   Approve a budget allocation of $14,000 for the set up and licensing of the Maranoa App for the 2013/14 financial year, noting the subsequent annual licence.

 

  1.   Resolve that it is satisfied that there is only 1 supplier who is reasonably available – given that the product was initially designed / developed for Bulloo Shire Council and Council is keen to work with the same developer thereby leveraging off the work already done for that Council.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Specialist - Governance & Organisational Development

 

The Mayor entered the Chamber at 4.39pm and assumed the Chair.

 

Item Number:                                    C.10

File Number: D13/53940

Subject Heading:                         Tender 14004 - Injune Water Main Recommendation Report

Author and Officer’s Title:                 Benjamin (Ben) Godford, Coordinator - Water, Sewerage & Gas Projects, Compliance & Laboratory

Executive Summary: 

Tender 14004 was called for the supply and installation of 600m of new water main in Injune.  This will see the old 100mm main replaced with a new 150mm water main allowing for increased network capacity.

 

Resolution No. GM/11.2013/43

Moved Cr Denton                                                          Seconded Cr Schefe  

That Council accept the tender received from Activ Civil to a value of $241,986.50 ex GST, for the supply and installation of 600mm water main.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Water, Sewerage & Gas Projects, Compliance & Laboratory

 

 

Item Number:                                    C.11

File Number: D13/53946

Subject Heading:                         Tender 14003 - Mitchell Water Main Recommendation Report

Author and Officer’s Title:                 Benjamin (Ben) Godford, Coordinator - Water, Sewerage & Gas Projects, Compliance & Laboratory

Executive Summary: 

Tender 14003 calls for the supply and installation of 3,300m of new water mains in Mitchell.  This will replace aging and deteriorated infrastructure, providing improvement to the water reticulation in Mitchell.

 

Resolution No. GM/11.2013/44

Moved Cr Schefe                                                           Seconded Cr Chambers  

That Council accept the tender received from Chris Buckley Plumbing to a value of $815,519 ex GST; and that an additional $300,000 sourced from increased water revenue be allocated to this Capital Work Order (with associated budget amendments to both revenue and expenditure).

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Water, Sewerage & Gas Projects, Compliance & Laboratory

 


LATE CONFIDENTIAL ITEMS

 

Item Number:                                    LC.1

File Number: D13/54399

Subject Heading:                         Wallumbilla Pool Management

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

Tenders for the Management of the Wallumbilla Pool were advertised with the closure of submissions being 10 October 2013. 

 

Resolution No. GM/11.2013/45

Moved Cr Price                                                             Seconded Cr Flynn  

That Council accept the tender received from Darren and Kieran Thrupp to manage the Wallumbilla Pool subject to the following variations to the tender response:-

 

1.      The Wallumbilla Pool is a free entry pool;

 

2.      The Wallumbilla Pool kiosk does not meet commercial kitchen standards.  There are no plans to upgrade the kiosk facility;

 

3.      The contractor obtain all mandatory qualifications before commencing management of the Wallumbilla Pool;

 

4.      The contractor obtain appropriate public liability insurance before commencing management of the Wallumbilla Pool;

 

5.      The contractor develop an acceptable Workplace Health Safety Management system before commencing management of the Wallumbilla Pool;

 

6.      That Council agree to the proposed changes to pool opening times, subject to the agreement of the Wallumbilla State School Principal;

 

7.      Council to pay Darren and Kieran Thrupp an annual fee of $50,000 per annum (GST exclusive) paid fortnightly upon receipt of a tax invoice.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Facilities

 

Cr. O’Neil declared a ‘Conflict of Interest’ in the following item due to a family member owning L J Hooker Commercial, who has an interest in the precinct and left the Chamber at 4.43pm, taking no further part in discussion on the item.

 

Item Number:                                    LC.2

File Number: D13/54822

Subject Heading:                         Proposed Roma Saleyards Truck Stop

Author and Officer’s Title:                 Edward Sims, Manager - Major Projects, Economic Development & Tourism

Executive Summary: 

The Roma Saleyards Master Plan (first draft) has been reviewed by both Council and the Saleyards Advisory Committee and the inputs from both have guided the consultants to scope a more achievable set of priorities.

 

The most pressing (must achieve) priorities have been agreed as being the truck wash facility with type 2 road train access and a truck stop which should include restaurant and fuelling facilities.

 

 

Resolution No. GM/11.2013/46

Moved Cr Newman                                                        Seconded Cr Wason  

 

That the Council authorise a “call for submissions” from interested parties to submit proposals to develop a truck stop including restaurant and fuelling facilities at the site of the saleyards, advertised state wide.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Major Projects, Economic Development & Tourism

 

At cessation of discussion and debate on the abovementioned item, Cr. O’Neil entered the Chamber at 4.45pm.

 

Item Number:                                    LC.3

File Number: D13/52999

Subject Heading:                         Organisational Structure Update

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Executive Summary: 

The report tabled the proposed organisational structure following consultation with both elected members and officers.

 

Resolution No. GM/11.2013/47

Moved Cr Flynn                                                             Seconded Cr Denton  

That:

 

  1.    Council adopt the organisational structure, amended to incorporate the additional changes included in the agenda report table.

 

  1.    A review be undertaken for the Regional Parks & Gardens structure and provided to Council for consideration at an upcoming meeting. 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Chief Executive Officer

 

 


 

Item Number:                                    LC.4

File Number: D13/55168

Subject Heading:                         Roadworks Reserve Proposal - Energy Sector Impacts

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Executive Summary:

The report proposed that Council reinvest any earnings from undertaking Road Impact Agreement works into roadworks in the region to mitigate the secondary impacts of energy sector activity.

 

Resolution No. GM/11.2013/48

Moved Cr Wason                                                           Seconded Cr Price  

That Council approve the creation of the reserve and that this be incorporated into the next budget review.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Chief Executive Officer

 

Cr. O’Neil left the Chamber at 4.17pm

Cr. O’Neil entered the Chamber at 4.18pm.

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 4.47pm.

 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 27 November 2013, at Roma Administration Centre.

 

 

 

 

...............……….................                                  ..................................

Mayor                                                                             Date