Description: Maranoa Logo Process

 

Business Paper

 

General Meeting

 

Wednesday 27 November 2013

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 22 November 2013

 

 

Mayor:                                                   Councillor R S Loughnan

 

Deputy Mayor:                                        Councillor W S Wason

Councillors:                                            Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor P J Flynn

                                                              Councillor W M Newman

                                                              Councillor C J O’Neil

                                                              Councillor M L Price

                                                              Councillor D J Schefe

 

Chief Executive Officer:                          Ms Julie Reitano

 

Senior Management:                               Mr Michael Parker (Acting Director Infrastructure Services)

                                                              Mr Rob Hayward (Director Development, Facilities & Environmental Services)

 

Officers:                                                 Ms Jane Frith (Coordinator Corporate Communications)

 

Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on November 27, 2013 at 9.00am.

Julie Reitano

Chief Executive Officer

 


Maranoa Regional Council

    

General Meeting -  27 November 2013

TABLE OF CONTENTS

Item       Subject

No

1            Welcome

 

2            Present/Apologies

 

3            Confirmation of Minutes

              General  13 November 2013............................................................................................. 5

 

4            Business arising from Minutes

 

5            On the Table  

 

6            Presentations/Petitions and Deputations

 

7            Consideration of notices of business

 

8            Consideration of notices of motion  

 

9            Reception of notices of motion for next meeting

 

Reports

 

10          Office of the CEO & Organisational Services

10.1      Council Initiated Advisory Committee Meeting Minutes......................... 50

Prepared by:      Kelly Rogers, Coordinator - Elected Members & Community Engagement

Attachment 1:    Confirmed Minutes - Roma CBD Advisory Committee - 22/10/13     52

Attachment 2:    Roma CBD Advisory Committee Recommendations...... 56

Attachment 3:    Confirmed Minutes - Roma Saleyards Advisory Committee Meeting & Design Workshop - 11.09.13............................................ 58

Attachment 4:    Confirmed Minutes - Airport Advisory Committee Meeting - 02.10.13     63

 

11          Community & Commercial Services

11.1      South West Partnership Council.................................................................. 68

Prepared by:      Julie Neil, Manager - Social Services

Attachment :      South West Partnership Agreement................................... 71

 

12          Infrastructure Services

 

13          Development, Facilities & Environmental Services

13.1      Waste Fees and Charges................................................................................ 78

Prepared by:      Margaret Milla, Coordinator - Waste

Attachment :      Proposed Waste Fees and Charges 2013......................... 82

13.2      Request for Refund of Development Application Fees.......................... 83

Prepared by:      Mark  Westbrook, Coordinator - Building Certification

Attachment :      Applicant Request................................................................. 85

13.3      Request for Refund of Development Application Fees ......................... 87

Prepared by:      Mark  Westbrook, Coordinator - Building Certification

Attachment :      Applicant Request ................................................................ 89

13.4      Assesable Building Works - Residential Outbuilding Exceeding 120m2 in the Rural Zone (448.65m2) (File: 2013/18788).............................................................. 91

Prepared by:      Mark  Westbrook, Coordinator - Building Certification

Attachment :      Application documents......................................................... 93

13.5      Renewal of Special Lease 200690, being Lot A on DL419 Reserve for Gravel purposes, R28 Dublin - Res 90-90A............................................................. 98

Prepared by:      Josephine Horsfall, Coordinator - Property & Legal

Attachment 1:    Department of Natural Resources and Mines - Renewal of Lease - Special Lease 200690 - Being Lot A on DL419 - Reserve for Gravel Purposes - R28 Dublin - Res 90-09A .............................. 100

Attachment 2:    Map - D13/56230 Map - area covering Special Lease 200690, being Lot A on DL419 - Reserve for Gravel purposes.............. 103

13.6      Renewal of Term Lease 221644, being Lot 25 on WV1834 Reserve for Water purposes, R339 Waldegrave - Res 5354................................................... 104

Prepared by:      Josephine Horsfall, Coordinator - Property & Legal

Attachment 1:    Department of Natural Resources and Mines - Renewal of Lease - Term Lease 221644 - Being Lot 25 on WV1834 - Reserve for Water Purposes - R339 Waldegrave - Res 5354....................... 107

Attachment 2:    Map - area covering Term Lease 221644, being Lot 25 on WV1834 - Reserve for Water purposes.............................................. 110

13.7      Renewal of Term Lease 221757, being Lot 10 on TM47 Reserve for Camping & Water purposes, R7 Tomoo - Res 15390.................................................. 111

Prepared by:      Josephine Horsfall, Coordinator - Property & Legal

Attachment 1:    Department of Natural Resources and Mines - Renewal Term Lease 221757 - Being Lot 10 on TM47 - Reserve for Camping &  Water Purposes - R7 -  Res 15390................................... 113

Attachment 2:    Map - area covering Term Lease 221757, being Lot 10 on TM47 - Reserve for Camping & Water purposes......................... 116

13.8      Renewal of Term Lease 221464, being Lot B on EG266 Reserve for Camping & Water purposes, R36 Elgin - Res 4451...................................................... 117

Prepared by:      Josephine Horsfall, Coordinator - Property & Legal

Attachment 1:    Department of Natural Resources and Mines - Renewal Term Lease 2214654, being Lot B on EG266 - Reserve for Camping &  Water Purposes - R36 -  Res 4451................................... 120

Attachment 2:    Map - area covering Term Lease 221464, being Lot B on EG266 - Reserve for Camping & Water purposes......................... 123

13.9      Material Change of Use - "Extractive Industry" (File: 2013/18610).... 124

Prepared by:      Danielle Pearn, Coordinator - Planning

Attachment 1:    Body of Report...................................................................... 133

Attachment 2:    DTMR Response ................................................................ 150

Attachment 3:    Development Plans............................................................. 156

13.10    Material Change of Use - "Extractive Industry" (File: 2013/18666).... 158

Prepared by:      Danielle Pearn, Coordinator - Planning

Attachment 1:    Body of Report...................................................................... 167

Attachment 2:    SARA Response.................................................................. 185

13.11    Material Change of Use - "Extractive Industry" and Environmentally Relevant Activity 16 - Extractive and Screening Activities (File: 2012/18422).. 189

Prepared by:      Danielle Pearn, Coordinator - Planning

Natalija Pearn, Coordinator - Healthy Communities

Larissa Pears, Coordinator - Community & Commercial Support & Administration

Clara Aitken, Support Officer - Infrastructure Planning & Design & Administration

Joy Denton, Councillor

Amanda Schneekloth, Coordinator - Council Buildings & Structures

Annette Gallagher, Coordinator - Community Care

Attachment 1:Body of Report............................................. 197

Attachment 2:Development Plans.................................... 211

Attachment 3:DEHP Response ........................................ 215

Attachment 4:DNRM Response........................................ 226

Attachment 5:DTMR Response ........................................ 230

 

Status Reports

 

14          Office of the CEO & Organisational Services

 

15          Community & Commercial Services

 

16          Corporate Services

 

17          Infrastructure Services

 

18          Commercial Business

 

19          Building, Facilities & Environmental Services

 

Next General Meeting

 

 

Confidential Items

 

In accordance with the provisions of section 275 of the Local Government Regulation 2012, a local government may resolve to close a meeting to the public to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.

 

C           Confidential Items

C.1        Community Grant Applications

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.2        Request for Sponsorship

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.3        Relocation and Management of Mitchell Demountables

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.4        Housing Maintenance (18 Stephenson St) Yuleba

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(c) the local government budget.

 

Councillor Business

 

20          Councillor Business

22.1      Roma Saleyards Advisory Committee Recommendation................... 239

Prepared by:      Scott Wason, Councillor

Attachment :      Meeting Minutes - Roma Saleyards Advisory Committee - 31/10/13     241

 

 

Closure


Minutes of the General Meeting of Maranoa Regional Council held at Roma Administration Centre on 13 November 2013 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Cr. D J Schefe, Chief Executive Officer – Julie Reitano, Coordinator – Corporate Communications – Jane Frith, and Kelly Rogers – Minutes Officer in attendance.

 

AS REQUIRED

(Acting) Director Infrastructure Services – Michael Parker, Director Development, Facilities & Environmental Services – Rob Hayward, Manager Customer Service Facilitation – Samantha Thrupp, Manager Administration – Dale Waldron, Coordinator Rates – Dana Harrison, Coordinator Planning – Danielle Pearn, Specialist Development Engineer – Ruth Golden & Manager Major Projects, Economic Development & Tourism – Ed Sims.

 

GUESTS

 

There were no guests in attendance at the meeting.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.04am.

 

APOLOGIES   

 

There were no apologies for the meeting.

 

Confirmation of Minutes

 

Resolution No. GM/11.2013/01

Moved Cr Newman                                                        Seconded Cr Denton  

 

That the minutes of the General Meeting (19-23.10.13) held on 23 October 2013 be confirmed.

 

CARRIED                                                                                                                      9/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

  

Item Number:                                    5.1

File Number: D13/49665

Subject Heading:                         First Quarter Budget Review 2013/14

Author and Officer’s Title:                 Claire Alexander, Specialist - Strategic Finance

Executive Summary:

The Budget 2013/14 was adopted on 31 July 2013. This budget review is the first review in the new financial year. It is intended that budget reviews will be conducted on a quarterly basis, with the next review in January 2014 and the final review for the financial year in April 2014.

The budget review presented is a surplus of $863K. It incorporates new items and changes not previously identified in the original budgeting process. Changes to the carry over projects post completion of the financial statements 2012/13 were also identified.

There were also projects not identified as carry over projects which are now included as part of the request for funding at this review.

Discussion:

As Councillors had some additional questions, Council determined that the matter should lay on the table for further discussion at a later point during the meeting so that arrangements could be made for the officer to attend the meeting..

 

Action:

That the matter lay on the table for further discussion at a later point during the meeting.

 

 

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Office of the CEO & Organisational Services

 

Item Number:                                    10.1

File Number: D13/51216

Subject Heading:                         Consideration of Elected Member Attendance at Conferences

Location:                                          Stanthorpe, Alice Springs & Mt Isa

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members  & Community Engagement

Executive Summary: 

The report seeks formalisation of Elected Member attendance at conferences and meetings as part of advocacy activities and/or enhancing strategy and policy development for Maranoa Regional Council.

 

 

Resolution No. GM/11.2013/02

Moved Cr O'Neil                                                            Seconded Cr Chambers  

That Council approve:

 

1.   The attendance of Cr. Ree Price at the RACQ Southern Queensland Tourism Industry Conference on 26 – 27 November 2013 in Stanthorpe;

 

2.   The attendance of Cr. Ree Price at the 2013 Mount Isa Airport Outback Queensland Tourism Awards & Symposium on 14 – 16 November 2013 in Mt Isa.

 

3.   The attendance of Cr. Wendy Newman at the LGAQ Flying Fox Workshop on 3 December 2013 in Gatton.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

 

 

Item Number:                                    10.2

File Number: D13/52980

Subject Heading:                         Request for a Contribution to Headstone Repairs - Roma Monumental Cemetery

Location:                                          N/a

Applicant:                                         N/a

Author and Officer’s Title:                 Dale Waldron, Manager - Administration

Executive Summary: 

Correspondence had been received from the applicant requesting Council to contribute to the cost of repairs as was verbally agreed with Council’s previous Director of Infrastructure Services (equivalent position) in February 2011.

 

The new Cemeteries policy which is currently being developed includes a section that indemnifies Council of any costs when re-opening these types of grave sites.

 

 

Resolution No. GM/11.2013/03

Moved Cr Denton                                                          Seconded Cr Newman  

That Council:

 

1. Contribute to the repairs of Mrs Kunde’s parents’ grave as was verbally agreed to in February 2011;

 

2. In light of this application, contribute to the repairs of a previous application made at the meeting held on 25 September 2013 - Mrs Jane Wilson’s parents’ grave, resolution no. GM/09.2013/41.

 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Administration

 

 

Item Number:                                    5.1

File Number: D13/49665

Subject Heading:                         First Quarter Budget Review 2013/14

Author and Officer’s Title:                 Claire Alexander, Specialist - Strategic Finance

Executive Summary: 

The Budget 2013/14 was adopted on 31 July 2013. This budget review is the first review in the new financial year. It is intended that budget reviews will be conducted on a quarterly basis, with the next review in January 2014 and the final review for the financial year in April 2014.

The budget review presented is a surplus of $863K. It incorporates new items and changes not previously identified in the original budgeting process.

Changes to the carry over projects post completion of the financial statements 2012/13 were also identified. There were also projects not identified as carry over projects which are now included as part of the request for funding at this review.

 

Discussion:

On availability of the Specialist – Strategic Finance, Council resumed discussion on the item, following it being laid on the table at an earlier point during the meeting.  Cr Price commended the team on the quality of reporting produced for the First Quarter Budget Review.

 

Resolution No. GM/11.2013/04

Moved Cr Chambers                                                      Seconded Cr Price   

That the Council adopt the First Quarter Budget Review 2013/14 as shown in the following attachments tabled at the meeting (pages 1-11), with the primary documents marked (*):

 

Pages

1         One Page Summary of First Quarter Budget Review 2013/14*

2         Revised Operating Revenue and Expense Budget Statements by Directorate

3         Revised Capital Revenue and Expenditure Budget Statements by Directorate

4         Revised Capital Reserves Budget Statements by Directorate

5         Revised New Loan and Loan Repayment Budget Statement by Directorate

6         Revised Operating Reserves Budget Statements by Directorate

7         Summary of First Quarter Budget Review Changes 2013/14 – Capital Expenditure*

8-10  Summary of First Quarter Budget Review Changes 2013/14 – Operating Revenue & Expenses*

11         Revised Carry Over Projects 2013/14

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Strategic Finance

 

 

tem Number:                                     10.3

File Number: D13/53165

Subject Heading:                         2014 Council Meeting Schedule

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

Executive Summary: 

This report had been prepared to give Council an opportunity to review current meeting rotation arrangements and to set meeting dates for the 2014 calendar year.

 

Resolution No. GM/11.2013/05

Moved Cr O'Neil                                                            Seconded Cr Flynn  

That Council approves the following actions:-

 

1.    The General (Ordinary) Meetings continue to be held on the second and fourth Wednesday of the month at Council’s Roma Administration Centre, commencing at 9.00am (with the exception of the General Meeting on 25 June, which will be held at 10am following the Special Budget Meeting);

 

2.    The first General Meeting be held on 22 January 2014;

 

3.    Council Workshops continue to be held on an ‘as needs’ basis and generally on a:

·         Tuesday, in the instance of a workshop being required on a week that coincides with the General Meeting schedule;

 

·         Wednesday, in the instance of a workshop being required on a week that does not coincide with the General Meeting Schedule;

 

4.    The Chief Executive Officer advertise and circulate the agreed meeting schedule to the public, Councillors and staff.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

 

 

Item Number:                                    10.4

File Number: D13/54386

Subject Heading:                         Request for Donation

Location:                                          Wallumbilla

Applicant:                                         Wallumbilla State School P-10 Campus

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

Executive Summary: 

A letter had been received from the Principal of Wallumbilla State School, requesting Council give consideration to providing a donation of funds towards purchasing awards for students at the upcoming School Awards Ceremony Night on 28 November 2013.

 

Discussion:

Council determined that the matter should lay on the table for further discussion at a later point during the meeting, to allow Councillors additional time to consider the request at hand and to broaden the discussion to include all schools located in the Maranoa Regional Council area, prior to debate. 

 

Action:

That the matter lay on the table for further discussion at a later point during the meeting.

 

 

 

 

 

Community & Commercial Services

 

Item Number:                                    11.1

File Number: D13/51333

Subject Heading:                         Opportunity to rename Surat Racecourse Reserve

Author and Officer’s Title:                 Fiona Vincent, Coordinator - Sport & Recreation

Executive Summary: 

During Community and Local Plan consultation, residents identified there was a lack of facility signage as well as outdated signage at many of the region’s major facilities. One of the facilities recognised as requiring signage was the Surat Racecourse Reserve.

 

This facility was one of the chosen sporting facilities to receive signage as part of regional signage purchased in the 2012/13 Sport and Recreation budget. Prior to fabrication of the sign, an enquiry was lodged with the sporting groups who operate from the Surat Racecourse, to ascertain if they identified with Council’s terminology of Surat Racecourse Reserve for this area.

 

It was communicated that many did call it by the same name, but would welcome the opportunity before a sign was manufactured, to provide to Council some proposed suggestions for a new name for this area. During the time of Warroo Shire Council, a name change honouring a past Mayor was unsuccessfully suggested by a Councillor at that time.

 

The group has since understood the adverse political implications of this suggestion and have asked Council to consider offering the community a chance to suggest reflective names that affiliate with the Surat and district area, or that of recorded history.

 

Resolution No. GM/11.2013/06

Moved Cr Newman                                                        Seconded Cr O'Neil  

That Council approve for the Surat Racecourse Reserve User Group to initiate a survey, inviting local residents to:

 

(a)   Select a preference for the nominated names for this area;

 

(b)   Put forward suggested names for the identified area;

 

Furthermore, Council agree to provide support in distributing the survey.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Sport & Recreation

 

 

Item Number:                                    11.2

File Number: D13/52059

Subject Heading:                         Projects to Proceed to  Business Case Under Royalties for Regions Program

Author and Officer’s Title:                 Susan (Sue) Sands, Coordinator - Grants (Council & Community)

Executive Summary: 

Maranoa Regional Council has been advised that the three applications submitted under the State Government’s Royalties for Regions funding program have been short-listed.  Council now has to submit business cases to the government for a final funding decision.

 

The three short-listed projects are Injune-Taroom Road, Fairview Road and sludge drying beds at Roma sewerage plant.

 

Resolution No. GM/11.2013/07

Moved Cr Wason                                                           Seconded Cr Denton  

That Council endorse the submission of business cases for the three identified projects under the Royalties for Regions program being:

 

  • Injune-Taroom Road
  • Fairview Road
  • Sludge drying beds at Roma sewerage plant

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Grants (Council & Community)

 


 

Item Number:                                    11.3

File Number: D13/54068

Subject Heading:                         Customer Service Charter

Author and Officer’s Title:                 Samantha Thrupp, Manager - Customer Service Facilitation

Executive Summary: 

The purpose of this report was to seek endorsement for proposed amendments to Council’s current Customer Service Charter.  The updated version clearly articulates Council’s commitment to its customers and includes service standard targets and the options available to customers should they not be satisfied with any component of Council’s service delivery.

 

Resolution No. GM/11.2013/08

Moved Cr Schefe                                                           Seconded Cr Chambers  

That Council endorse the updated version of the Customer Service Charter as presented, including replacing ‘your’ with ‘our community’s’:

 

Under heading – How will we measure our Service

 

“Based on your our community’s feedback we will review and amend our Charter to ensure we continue to meet your our community’s needs.”

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Customer Service Facilitation

 

 

Infrastructure Services

 

Cr. Flynn left the Chambers at 9.40am.

Cr. Flynn entered the Chambers at 9.41am.

 

Item Number:                                    12.1

File Number: D13/49849

Subject Heading:                         Gravel upgrade - Property Access - Carnarvon Highway

Author and Officer’s Title:                 Kylie Fleischfresser, Coordinator – Infrastructure Planning

Executive Summary: 

Council has received a request for gravel upgrade and road name signage.

 

Resolution No. GM/11.2013/09

Moved Cr Chambers                                                      Seconded Cr Price  

That Council:

 

·    Consider the requested road upgrade within the parameters of Council’s applicable policy once adopted;

 

·    Not approve the requested signage replacement at this time but reconsider this aspect upon confirmation that the road is located on a designated road reserve.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Infrastructure Planning

 

 

Item Number:                                    12.2

File Number: D13/52083

Subject Heading:                         Request for Dust Seal - Two Mile Road

Author and Officer’s Title:                 Kylie Fleischfresser, Coordinator – Infrastructure Planning

Executive Summary: 

Council has received a request to construct a dust seal on Two Mile Road, Roma.

 

Resolution No. GM/11.2013/10

Moved Cr Chambers                                                      Seconded Cr O'Neil  

That Council approve the request in line with specifications contained under Council’s Dust Seal Policy.  In the instance that the applicant proceeds with works , Council’s contribution will be accommodated for under funds allocated in the 2013/14 budget.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Infrastructure Planning

 

 

Item Number:                                    12.3

File Number: D13/53413

Subject Heading:                         Reformation and Gravel UpgradE Donnybrook Road

Author and Officer’s Title:                 Kylie Fleischfresser, Coordinator – Infrastructure Planning

Executive Summary: 

Council has received a request for the reforming and gravel resheet of a section of Donnybrook Road.

 

Resolution No. GM/11.2013/11

Moved Cr Denton                                                          Seconded Cr Price  

 

That Council:

 

1.      Approve the requested reformation and gravel resheet to the identified section of Donnybrook Road, for the specified construction cost of $234,000 (excluding GST).

 

2.      This work be funded under the Roads to Recovery Program, which contains an allocation of $500,000 for the 2013/14 financial year, and budgets be updated accordingly as part of Council’s budget review. 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Infrastructure Planning

 


 

Item Number:                                    12.4

File Number: D13/53624

Subject Heading:                         Adoption of Quality Management Policy

Author and Officer’s Title:                 Cameron Hoffmann, Specialist - Integrated Safety, Quality & Environment System, Infrastructure Planning &           Design

Executive Summary: 

Council is reviewing its Quality Management System to ensure its continuing effectiveness.  Adoption of the policy, as presented, will demonstrate Council’s commitment to overall quality management and the objective of achieving third party certification for the system.

 

Resolution No. GM/11.2013/12

Moved Cr Wason                                                           Seconded Cr Flynn  

That Council adopt the Quality Management Policy as presented. 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Integrated Safety, Quality & Environment System, Infrastructure Planning & Design

 

 

Item Number:                                    12.5

File Number: D13/53673

Subject Heading:                         Adoption of Environmental Management Policy

Author and Officer’s Title:                 Cameron Hoffmann, Specialist - Integrated Safety, Quality & Environment System, Infrastructure Planning & Design

Executive Summary: 

Council’s objective to develop and implement an Environmental Management System includes the requirement to demonstrate management commitment through the adoption of an Environmental Management Policy.

 

Resolution No. GM/11.2013/13

Moved Cr Chambers                                                      Seconded Cr Schefe  

That Council adopt the Environmental Management Policy as presented.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Integrated Safety, Quality & Environment System, Infrastructure Planning & Design

 


 

Item Number:                                    12.6

File Number: D13/54039

Subject Heading:                         Queensland Fluoridation Capital Assistance Program - Fluoridation of Roma Bores

Author and Officer’s Title:                 Benjamin (Ben) Godford, Coordinator - Water, Sewerage & Gas Projects, Compliance & Laboratory

Executive Summary: 

To meet its obligations under the Water Fluoridation Act 2008, Council undertook a concept design for fluoridation of the Roma water supply.  The Act was amended in November and December 2012 and removed the mandatory requirement.

 

Discussion:

Council highlighted in discussions that the remaining towns in the region were not identified by the State as requiring consideration for fluoridation of the water supply.  Roma was the only town, due to its size.

 

Fluoride already occurs naturally in the water supply of Roma. 

 

Resolution No. GM/11.2013/14

Moved Cr O'Neil                                                            Seconded Cr Schefe  

That Council:

 

  1.   Not fluoridate the water supply of Roma, as without State Government funding the project would not be financially viable and fluoride already occurs naturally in the Roma water supply.

 

  1.   Submit a final claim to the Department of State Development, Infrastructure and Planning for reimbursement of costs associated with Council preparing the concept design for fluoridation of the Roma water supply.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Water, Sewerage & Gas Projects, Compliance & Laboratory

 

 

Development, Facilities & Environmental Services

 

Item Number:                                    13.1

File Number: D13/50959

Subject Heading:                         Assessable building works - Oversized Shed in the Residential zone (2013/18758)

Location:                                          243 Edwards St Roma ( Lot 4 RP846120 )

Applicant:                                         T & K Woodgate Concreting, Fencing & Sheds

Author and Officer’s Title:                 Mark  Westbrook, Coordinator - Building Certification

Executive Summary: 

The application sought a development permit for assessable building works involving a residential outbuilding exceeding 82m2 gross floor area (GFA) in the residential zone.  The outbuilding extension is proposed to be located at 243 Edwards Street, Roma, described as Lot 4 on 846120.

 

 

 

Resolution No. GM/11.2013/15

Moved Cr Newman                                                        Seconded Cr Chambers  

That Council refuse the application for assessable building works for an outbuilding exceeding 82m2 in the Residential Zone for the following reasons:

1.   The proposed extension will result in an outbuilding significantly in excess of the maximum size limit and site coverage permitted within the residential zone;

 

2.   The development is inconsistent with the residential amenity of the urban area; and

 

3.  There is potential for the allotment occupied by the outbuilding (243 Edwardes Street) to be held under separate ownership to the adjoining lot at 245 Edwardes Street.  If a dwelling were established on this property (as an ‘as of right’ use) the site coverage of the outbuilding would further exceed the site coverage permitted within the residential zone.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Building Certification

 

 

Item Number:                                    13.2

File Number: D13/51783

Subject Heading:                         Material Change of Use - Accommodation Units (2 Units) (File:2013/18622)

Location:                                          30 Saunders Street, Roma (Lot 1 on RP125322)

Applicant:                                         TJS Constructions (QLD) Pty Ltd

Author and Officer’s Title:                 Danielle Pearn, Coordinator - Planning

Executive Summary: 

The application sought approval for a Material Change of Use for Accommodation Units (2 Units) on land at 30 Saunders Street, Roma QLD 4455, described as Lot 1 on RP125322

 

The application is subject to Impact Assessment against the relevant provisions of Roma Town Planning Scheme 2006.  No submissions were received during the public notification period (27/08/2013 to 17/09/2013).

 

The proposed development is generally consistent with the provisions of the Roma Town Council Planning Scheme including the DEOs and Urban Area Code.

 

 

 

 


Resolution No. GM/11.2013/16

Moved Cr Chambers                                                      Seconded Cr Denton  

 

That Council approve the application for a Material Change of Use – Accommodation Units (2 Units) at 30 Saunders Street, Roma QLD 4455, described as Lot 1 on RP125322, subject to the following conditions:

 

Preamble

 

Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

Complete and Maintain

 

1.       Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.       Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by        any of the development approval conditions.

 

3.       Maintain the approved development being Material Change of Use (Accommodation Units) generally in accordance with the approved plans:

 

 

Plan/Document number

Plan/Document name

Date

01 Rev 5

Site Plan

06/08/2013

02 Rev 5

Floor Plan

06/08/2013

03 Rev 5

Elevations

06/08/2013

CMDG-R-041 Rev B

CMDG - Residential Driveway Slab and Tracks

07/2011

D5

CMDG - Stormwater Drainage Design Guideline

03/2012

D7

CMDG – Erosion Control and Stormwater Management Design Guideline

03/2012

D11

CMDG - Water Reticulation Design Guideline

10/2007

D12

CMDG - Sewerage Reticulation Design Guideline

10/2007

 

 

4.       Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

5.       During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

6.       All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

7.       All works on or near roadways shall be adequately signed in accordance with the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

8.       The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

9.       All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist, (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards

 

Latest versions

 

10.     Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

11.     Major and minor event stormwater drainage systems are to be provided for the development site in accordance with the Queensland Urban Drainage Manual (QUDM) (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation) and CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

12.     Stormwater run-off from roof and impervious surface areas is to be collected internally and piped generally in accordance with the CMDG to the existing          kerb in Saunders Street adjacent to the site in accordance with a lawful point of discharge.  

 

13.     Stormwater must not be allowed to pond on the property being developed during the development process and after the development has been completed.

 

14.     Adjoining properties and roads are to be protected from ponding or nuisance from stormwater as a result of the works.  Ensure the stormwater runoff from the site does not adversely impact on flooding or drainage of properties that are upstream, downstream or adjacent to the site.

 

15.     There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after the development has been completed.

 

Erosion Control

 

16.     All construction works on site are to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

17.     Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

18.     Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council. 

 

Services Provisions

 

19.     The development is to be connected to Council’s reticulated sewerage disposal system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3) and the CMDG Design Guideline - D12 ‘Sewerage Reticulation’, at no cost to Council.

 

20.     Building piers or other building supports are to be located a minimum of 1.5 metres from the centre line of the sewer main traversing the rear of the lot.  Any relaxation of this requirement will be accepted only with the written agreement of the Council.

 

21.     The development is to be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3) and the CMDG Design Guideline – D11 ‘Water Reticulation’, at no cost to Council.

 

22.     The development must be connected to an electricity reticulation service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

23.     The development is to be connected to reticulated gas supply at no cost to Council.

 

24.     If the development is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).

 

25.     All services installation, including sewer, water, gas, electricity and  CMDG where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

26.     Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

Rubbish Collection

 

27.     At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

28.     All waste containers shall be shielded from the view of travelling public and neighbours.

 

Access, Car parking and Manoeuvring

 

29.     The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

30.     Access to the development site is to be constructed in accordance with drawing CMDG-R-041 Rev B - Residential Driveway Slab and Tracks, dated 07/2011.  The location of the vehicle crossover shall be in accordance with the approved site plan 13.030.01 Issue 5, dated 06/08/2013

 

31.     Vehicle crossovers must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

 

32.     Provide a total of three (3) car parking spaces on the site in accordance with the approved site plan 13.030.01 Issue 5, dated 06/08/2013. 

 

33.     Parking bay configurations (width and lengths) are to be in accordance with AS/NZS 2890.1:2004 Parking Facilities Part 1: Off-Street Car Parking.

 

 

34.     Vehicles entering and exiting the development site must be able to enter and leave in forward direction.  Reversing out of development site is not permitted.  Vehicle manoeuvres in this regard are to be totally contained within the development site boundaries.

 

35.     Vehicle access and manoeuvring areas are to comply with AS/NZS 2890.1:2004 Parking facilities Part 1: Off-street car parking.

 

36.     All car parking spaces and driveway areas are to be sealed with an approved impervious surface.  Surfacing shall consist of either; patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal. 

 

37.     All landscaping, streetscaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related tems must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work, (vi) the CMDG and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Environmental

 

38.     All construction works on site are to be undertaken in accordance with the Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites (IE Aust, Queensland Division, Brisbane – or later versions).

 

39.     The developer shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site.

 

Landscaping and Fencing

 

40.     Site landscaping is to be provided in accordance with the approved Site Plan 13.030.01 Issue 5, dated 06/08/2013.  Landscaping is to comprise a mix of trees, shrubs and ground covers.

 

41.     Ground covers should fully cover vegetated areas within 1 year of planting.

 

42.     Site landscaping must be planted prior to occupation of the accommodation units.

 

43.     Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.

 

44.     Screen fencing to a height of 1.8 metres is to be established along the eastern, southern and western boundaries of the site.

 

Avoiding Nuisance

 

45.     Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

46.     All lighting shall be directed or shielded so as to ensure that no glare directly  affects nearby properties.

 

47.     Any air conditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

48.     Whilst the approved works are in progress, no nuisance is to be caused to adjoining properties and occupiers by the way of noise, smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

49.     Whilst the approved works are in progress, waste containers must remain on site and be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

50.     Unless otherwise approved in writing by the Council, approved hours of construction are restricted to Monday – Saturday 6.00 am to 6.00 pm – noise permitted.  Work or business which causes audible noise must not be conducted from or on the subject land outside the above times or on Sundays or Public Holidays.

 

51.     Any damage to roads and infrastructure, that is attributable to the progress of works on the development site or to vehicles associated with the development of the site, shall be repaired to at least the previous condition and at no cost to Council or, if the Council agrees, the cost of repairs may paid to Council for the Council to carry out          the repairs.

 

Use

 

52.     All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

53.     The developer is to notify Council upon completion of the conditions of approval and prior to occupation of the dwelling units.

 

Infrastructure Contributions

 

54.     An infrastructure contribution, in accordance with Council’s adopted Priority Infrastructure Plan, of $9,000.00 is payable to the Council.  The stated charge is to be paid prior to commencement of construction.

 

No Cost to Council

 

55.     The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties,       including the Council, to meeting those costs.

 

56.     All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to occupation of the units.              

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Planning

 

Item Number:                                    13.3

File Number: D13/52016

Subject Heading:                         Permission for Construction of a Garden Shed

Location:                                          17 McDowall Street

Applicant:                                         Roma and District Lapidary & Minerals Society Inc.

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

Council had received a letter from the Roma and District Lapidary and Minerals Society Incorporated requesting permission to construct a small storage shed at the rear of the Lapidary Society Building. The building is situated on Council land at 17 McDowall Street Roma.

 

Resolution No. GM/11.2013/17

Moved Cr Wason                                                           Seconded Cr Newman  

That Council approve for the Roma and District Lapidary and Minerals Society Incorporated to construct a garden shed at the rear of the premises used by the club at 17 McDowall Street Roma,  subject to Council’s standard building and planning approvals.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Property & Legal

 

 

Item Number:                                    13.4

File Number: D13/52299

Subject Heading:                         UBIMET Severe Weather Detection System

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

Council has been approached by UBIMET to consider the installation of a Severe Weather Detection System in the Mitchell area.

 

Discussion:

Council determined that the matter should lay on the table for discussion at a later point during the meeting in order for the reporting officer to confirm ongoing costs to Council should the installation be approved. 

 

                                                                                                                                         

That the matter lay on the table for further discussion at a later point during the meeting.

 

 

 

Item Number:                                    13.5

File Number: D13/53049

Subject Heading:                         Material Change of Use - "High Impact Industy" (Waste Storage Pond) and Environmentally Relevant Activity 56 - Regulated Waste Storage (File: 2013/18600)

Location:                                          1915 Carnarvon Highway, Euthulla QLD 4455 (Lot 15 on Plan WV1343)

Applicant:                                         WeKando Pty Ltd C/- David Hooke

Author and Officer’s Title:                 Warren Oxnam, Specialist - Compliance

Executive Summary: 

This application sought approval for a Material Change of Use to establish a “High Impact Industry” (Wastewater Storage Pond) and Environmentally Relevant Activity 56 – Regulated Waste Storage at 1915 Carnarvon Highway, Euthulla, described as Lot 15 on WV1343.

 

The application is subject to Impact Assessment against the relevant provisions of the Bungil Shire Planning Scheme 2006. Ten submissions were received during the public notification period (11/06/2013 – 03/07/2013).

 

 

 

 

 


 

Resolution No. GM/11.2013/18

Moved Cr Denton                                                          Seconded Cr O'Neil  

That Council approve the application for Material Change of Use to establish a “High Impact Industry” (Wastewater Storage Pond) and Environmentally Relevant Activity 56 – Regulated Waste Storage at 1915 Carnarvon Highway, Euthulla, described as Lot 15 on WV13443, subject to the following conditions:

 

Preamble –

 

Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

General

 

1.       Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.       Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.       All works and operations are to be carried out in accordance with the approved plans and specifications listed in the following table.  Where approved plans are in conflict with the Assessment Manager’s conditions, the Assessment Manager’s Conditions shall take precedence.

 

Plan/Document number

Plan/Document name

Date

001 Rev A

Existing Conditions Showing Development Layout

04/2013

002 Rev A

Storage Pond Layout and Setout

04/2013

003 Rev B

Sections and Details

04/2013

11238802R01a

Geotechnical Assessment

05/2013

11238802 (R02a)

Groundwater Monitoring Plan

05/2013

11238802 (S01-a)

Technical Specification for Constructions Works

04/2013

 

4.       During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.       All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.       All works on or near roadways shall be adequately signed in accordance with the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

7.       The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

8.       All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards. 

 

Latest versions

 

9.       Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

10.     Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

11.     There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after the development has been completed.

 

12.     The stormwater disposal system within the development area must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Earthworks

 

13.     Development will be subject to the ‘Filling and Excavation Code 5.3 of Part 5’. Earthworks are to be undertaken in accordance with Schedule 8: “Standards for Construction Activity” of Bungil Shire Council Planning Scheme 2006.

 

14.     Detailed plans for any site work shall be incorporated in an application for operational works. These plans will include but not be limited to:

 

a.     Areas of cut and fill delineated either by shading or line;

b.    Existing and finished surface levels;

c.     Quantities of cut and fill;

d.    Diversion of overland flow and stormwater around the development;

e.     Erosion and sediment controls suitable for the size of the earthworks area.

f.     Landscaping plans

g.    Fencing of ponds

 

15.     The construction of the storage pond is to be in accordance with the report 11238802 (S07-a) “Storage Pond Construction, Technical Specification for Construction Works” prepared by ATC Williams dated April 2013.

 

16.     The developer is to undertake regular audits and provide to Council annual  certification by an RPEQ registered engineer to ensure the integrity of the storage ponds as recommended in “Manual for Assessing Hazard Categories and Hydraulic Performance of Dams”, Department of Environment and Heritage Protection dated February 2012, Appendix C.

 

17.     If retaining walls are to be provided on site, they shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction of walls. They must not impede, concentrate or pond stormwater.

 

Erosion Control

 

18.     All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites. 

 

19.     If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

20.     Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be at no cost to Council.  Such works shall be undertaken immediately where there is a potential hazard to pedestrians and/or passing traffic.

 

Environmental

 

21.     The developer is to submit an Environmental Management Plan to Council to be approved prior to commencement of use. This plan is to be in accordance with Schedule 9: “Environmental Management Plan Guidelines” in Bungil Shire Council Planning Scheme 2006.

 

22.     The developer is to implement a groundwater monitoring plan in accordance with the Groundwater Monitoring Plan 11238802 (R02a) prepared by ATC Williams dated May 2013. Any potential for environmental harm identified shall be notified to Council and relevant authorities immediately.

 

23.     The developer shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site.

 

Services

 

24.     The site must be provided with on-site water supply with sufficient capacity to meet operational needs, including watering to minimise dust nuisance, to the satisfaction of Council’s engineer.

 

25.     The development shall be connected to an onsite effluent disposal system in accordance with Schedule 6: “Standards for Sewerage Supply” of Bungil Shire Planning Scheme 2006.

 

26.     The development is to be connected to a reticulated electricity supply service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications.

 

27.     If the premises is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

28.     All services installation, including electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the Capricorn Municipal Development Guidelines (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

29.     Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Access, Car parking and Manoeuvring

 

30.     The landowner shall be responsible for construction and maintenance of vehicle crossovers from the Carnarvon Highway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

31.     Vehicles entering and exiting the development site must be able to enter and leave in forward direction.  Reversing out of development site is not permitted.  Vehicle manoeuvres in this regard are to be totally contained within the development site boundaries.

 

32.     Vehicle access and manoeuvring areas are to comply with AS/NZS 2890.1:2004 Parking facilities Part 1: Off-street car parking.

 

33.     Service vehicle access and manoeuvring is to be designed in accordance with AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities requirements.

 

34.     A minimum of two (2) car parking spaces, including one (1) space for persons with disabilities, are to be provided onsite in accordance with the approved Drawing 002 - STORAGE POND LAYOUT AND SETOUT prepared by ATC Williams Pty Ltd dated April 2013.

 

35.     Parking bay configurations (width and lengths) to be in accordance with AS/NZS 2890.1:2004 Parking Facilities Part 1: Off-Street Car Parking.

 

36.     Disabled car parking bays shall be designed in accordance with AS/NZS 2890.6:2009 Parking Facilities Part 1: Off-Street Car Parking.

 

37.     All car parking spaces, access and manoeuvring areas are to be all weather accessible with a minimum surface requirement of gravel hardstand.

 

38.     All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) any relevant Australian Standard that applies to that type of work and (vi) the Capricorn Municipal Development Guidelines (CMDG) and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Rubbish Collection

 

39.     Waste containers shall be placed in a screened area, accessible by the vehicles used by Council, its agents and/or others.  At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Advertising Signs

 

40.     Any proposed advertising signage is subject to a further development approval unless compliant with the self-assessable development provisions of the planning scheme. 

 

41.     Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

 

 

Avoiding Nuisance

 

42.     During and after the establishment of the approved development, no nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

43.     There must not be unreasonable or sustained levels of noise or odour and no nuisance caused to adjoining properties during the course of the construction works and after the use commences.

 

44.     Any air conditioning, generator, refrigeration, pump, exhaust, fans, or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the background noise level.

 

45.     Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

46.     All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

47.     The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds and long grasses.  The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.

 

Use

 

48.     All conditions of approval related to the establishment of the development must be fulfilled prior to any approved use commencing.

 

Road impacts

 

49.     A local roads additional impacts charge of $0.50 per tonne will be paid for all water/wastewater transported to and from the site. This amount will be will be increased or decreased annually by a percentage equivalent to the change in All groups consumer price index for Brisbane published by the Australian Statistician. The holder of the development approval may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the facility was given. The review will take account of the rates and methodology applying to similar facility operators in the Council Area and the facts and circumstances applying to this approved facility.

 

Bond

 

50.     As the application states that the facility will continue to operate while it is economic to do so, a bond is to be provided to ensure that the site can be remediated as there may be no funds in the company for remediation if the activity has become uneconomic. The bond is to be paid to Maranoa Regional Council and will be refunded when the site has been remediated. The bond will be $100,000. If any interest is earned on the bond during each completed financial year, interest equivalent to the percentage increase of the All groups consumer price index for Brisbane published by the Australian Statistician plus 0.5% will be added to the bond for that financial year. Any other interest will be retained by the Council for its own use. Irrespective of any interest earned on the bond, every year the Council will charge 0.5% of the total bond amount at the close of each financial year for bond administration expenses.

 

51.     After 10 years, the operator of the site can ask for a review of the bond arrangements with the written permission of the owner of the land. Any change to the bond arrangements will be based on the Council’s assessment of the risks presented by the site.

 

Infrastructure agreements

 

52.     The approval holder may enter into infrastructure agreements with the Council at any time to deal with matters covered by this approval. The Council is not obliged to enter into any such agreements.

 

No Cost to Council

 

53.     The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

54.     All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to any use commencing on site.

 

Landscaping

 

55.     The site is to be screened with a landscape buffer of a minimum 3 metres width, established along the property’s boundary fronting the Carnarvon Highway for the length of the storage pond.  Landscaping is to have a minimum mature height of 3 metres and is to comprise of native endemic species.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Compliance

 

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for morning tea at 10.21am.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 11.00am.

 

 

Item Number:                                    10.4

File Number: D13/54386

Subject Heading:                         Request for Donation

Location:                                          Wallumbilla

Applicant:                                         Wallumbilla State School P-10 Campus

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

Executive Summary: 

A letter had been received from the Principal of Wallumbilla State School, requesting Council give consideration to providing a donation of funds towards purchasing awards for students at the upcoming School Awards Ceremony Night on 28 November 2013.

 


 

Discussion:

Earlier during the meeting, Council had determined that the matter be considered at a later point during the meeting.  Council resumed discussion and debate on the matter, as recorded below.

 

 

Resolution No. GM/11.2013/19

Moved Cr Price                                                             Seconded Cr Chambers  

That Council:

 

1.      Approve a donation of $50 to the Wallumbilla State School in contribution to the 2013 Speech Night Awards in recognition of exemplary achievements; 

 

2.      As part of future budget deliberations,  allocate $50 for each school in the Maranoa Regional Council area for the purpose of recognising individual achievements as part of annual award ceremonies.

 

MOTION LOST                                                                                                               4/5

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

 

 

Item Number:                                    13.4

File Number: D13/52299

Subject Heading:                         UBIMET Severe Weather Detection System

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

Council has been approached by UBIMET to consider the installation of a Severe Weather Detection System in the Mitchell area.

 

Discussion:

On receipt of information confirming Council’s ongoing expenses (should installation of the Severe Weather Detection System being installed) Council resumed discussion on the item.

 

Resolution No. GM/11.2013/20

Moved Cr Chambers                                                      Seconded Cr Flynn  

That Council approve the request from UBIMET to install a Severe Weather Detection System in Mitchell.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Property & Legal

 


 

Item Number:                                    13.6

File Number: D13/53306

Subject Heading:                         Material Change of Use - "Accommodation Units" (18 Units) (File: 2013/18702)

Location:                                          36 Jackson Street and 8-12 South Street, Roma Qld 4455 (Lot: 6 SP:184948, Lot: 3 SP:179588, Lot: 4 SP: 179588, Lot: 5 SP: 179588)

Applicant:                                         Horizon Housing Solutions Ltd

Author and Officer’s Title:                 Danielle Pearn, Coordinator - Planning

Executive Summary: 

This application sought approval for a Material Change of Use for Accommodation Units (18 Units) on land at 36 Jackson Street and 8-12 South Street, Roma QLD 4455, described as Lot 6 on SP184948, Lot 3 on SP179588, Lot 4 on SP179588 and Lot 5 on SP179588. 

 

The application is subject to Impact Assessment against the relevant provisions of the planning scheme.  Public notification was carried out from 19 September 2013 to 11 October 2013.  No submissions were received during this period.

 

The proposed development is generally consistent with the provisions of the Roma Town Council Planning Scheme including the DEOs and Urban Area Code.

 

Resolution No. GM/11.2013/21

Moved Cr Denton                                                          Seconded Cr Schefe  

 

That Council approve the application for a Material Change of Use for Accommodation units (18 Units) on land at 369 Jackson Street and 8 – 12 South Street, Roma QLD 4455, described as Lot 6 on SP184948, Lot 3 on SP179588, Lot 4 on SP179588 and Lot 5 on SP179588, subject to the following conditions:

 

Preamble

 

1.       Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

Complete and Maintain

 

1.       Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.       Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.       Maintain the approved development being Material Change of Use (Accommodation Units) generally in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

12004DET

Detail Survey of Survey of Proposed Lots 3 & 5 (Lots 3 & 4 on SP179588 & 6 on SP184948

06/07/2012

13-010.2.01 Rev J

Site Ground Level Plan

07/2013

13-010.2.01 Rev J

Staging Plan

07/2013

13-010.2.03 Rev G

Upper Level Plan

07/2013

13-010.2.04 Rev G

Site Roof Plan

07/2013

13-010.2.05 Rev C

Site Sections

07/2013

13-010.2.06 Rev C

Site Sections

07/2013

13-010.B1.01 Rev E

Building 1 Ground Floor Plan

07/2013

13-010.B1.02 Rev E

Building 1 Upper Floor Plan

07/2013

13-010.b1.03 Rev E

Roof Plan

07/2013

13-010.b1.04 Rev B

Building 1 Elevations

07/2013

13-010.b1.05 Rev B

Building 1 Elevations and Sections

07/2013

13-010.b2.01 Rev E

Building 2 Ground Floor Plan

07/2013

13-010.b2.02 Rev E

Building 2 Roof Plan

07/2013

13-010.b2.03 Rev B

Building 2 Elevations

07/2013

13-010.b2.03 Rev B

Elevations

07/2013

13-010.b2.04 Rev B

Building 2 Section

07/2013

13-010.b3.01 Rev F

Building 3 Ground Floor Plan

07/2013

13-010.b3.02 Rev F

Building 3 Floor Plan

07/2013

13-010.b3.03 Rev B

Building 3 Elevations

07/2013

13-010.b3.04 Rev B

Building 3  Section

07/2013

13-010.b4.01 Rev E

Building 4 Ground Floor Plan

07/2013

13-010.b4.02 Rev E

Building 4 Roof Area

07/2013

13-010.b4.03 Rev E

Building 4 Elevations and Section

07/2013

13-010.b5.01 Rev G

Building 5 Ground Floor Plan

07/2013

13-010.b5.02 Rev G

Building 5 Roof Plan

07/2013

13-010.b5.03 Rev C

Building 5 Elevations

07/2013

13-010.b5.04 Rev C

Building 5 Section

07/2013

1307 – LP1 – Rev A

Landscape Concept Plan

10/07/13

1307 – LP2 – Rev A

Landscape Concept Plan

10/07/13

CMDG-R-041 Rev B

CMDG - Residential Driveway Slab and Tracks

07/2011

D5

Capricorn Municipal Development Guidelines – Stormwater Drainage Design D5 Design Guidelines

03/2012

D7

CMDG – Erosion Control and Stormwater Management Design Guideline

03/2012

D11

CMDG - Water Reticulation Design Guideline

10/2007

D12

CMDG - Sewerage Reticulation Design Guideline

10/2007

 

4.       Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

5.       During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

6.       All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

7.       All works on or near roadways shall be adequately signed in accordance with the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

8.       The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

9.       All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist, (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards

 

Latest versions

 

10.     Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

11.     Major and minor event stormwater drainage systems are to be provided for the development site in accordance with the Queensland Urban Drainage Manual (QUDM) (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation) and CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

12.     Stormwater run-off from roof and impervious surface areas is to be collected internally and piped to the lawful point of discharge.  

 

13.     Stormwater must not be allowed to pond on the property being developed during the development process and after the development has been completed.

 

14.     Adjoining properties and roads are to be protected from ponding or nuisance from stormwater as a result of the works.  Ensure the stormwater runoff from the site does not adversely impact on flooding or drainage of properties that are upstream, downstream or adjacent to the site.

 

15.     There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after the development has been completed.

 

Erosion Control

 

16.     All construction works on site are to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

17.     Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

18.     Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council. 

 

Services Provisions

 

19.     The development is to be connected to Council’s reticulated sewerage disposal system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3) and the CMDG Design Guideline - D12 ‘Sewerage Reticulation’, at no cost to Council.

 

20.     The development is to be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3) and the CMDG Design Guideline – D11 ‘Water Reticulation’, at no cost to Council.

 

21.     The development must be connected to an electricity reticulation service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

22.     The development is to be connected to reticulated gas supply at no cost to Council.

 

23.     The development is to be connected to a telecommunications service and to digital television aerials. Connections must extend to each accommodation unit. The connections must allow for future high speed broadband capacities or easy upgrading for high speed broadband. Such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with building standards requirements and specifications (as relevant).

 

24.     All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the CMDG where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

25.     Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

Rubbish Collection

 

26.     At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

27.     All waste containers shall be shielded from the view of travelling public and neighbours.

 

Access, Car parking and Manoeuvring

 

28.     The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

29.     Access to the development site is to be constructed in accordance with drawing CMDG-R-041 Rev B - Residential Driveway Slab and Tracks, dated 07/2011.  The location and width of the vehicle crossovers shall be generally in accordance with the approved plan 010.2.01 Rev J “Site Ground Level Plan” dated 07/2013.

 

30.     Vehicle crossovers must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

 

31.     Provide a total of forty one (41) car parking spaces on the site in accordance with the approved plans.

 

32.     The parking of vehicles on the site is restricted to vehicles whose dimensions do not exceed the B99 standard in Australian Standard AS/NZS 2890.1.2004 Parking Facilities, Part 1: Off-street Car Parking.

 

33.     Parking bay configurations (width and lengths) are to be in accordance with AS/NZS 2890.1:2004 Parking Facilities Part 1: Off-Street Car Parking.

 

34.     Vehicles entering and exiting the development site must be able to enter and leave in forward direction.  Reversing out of development site is not permitted.  Vehicle manoeuvres in this regard are to be totally contained within the development site boundaries.

 

35.     Vehicle access and manoeuvring areas are to comply with AS/NZS 2890.1:2004 Parking facilities Part 1: Off-street car parking.

 

36.     All car parking spaces and driveway areas are to be sealed with an approved impervious surface.  Surfacing shall consist of either; patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal. 

 

37.     All landscaping, streetscaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work, (vi) the CMDG and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Environmental

 

38.     All construction works on site are to be undertaken in accordance with the Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites (IE Aust, Queensland Division, Brisbane – or later versions).

 

39.     The developer shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site.

 

Built form

 

40.     The use of a palette of colours is required so that there are significant variations in the visual impact of the accommodation units and related structures. To improve visual interest and to create further articulation of the built form, painting of large areas from a narrow section of the colour palette is to be avoided.

 

Landscaping and Fencing

 

41.     Landscaping is to be provided in accordance with the approved  Landscape Concept Plan 1307 – LP1  – Rev A, dated 10/07/13  and Landscape Concept Plan 1307 – LP2  – Rev A, dated 10/07/13.  Landscaping is to comprise a mix of trees, shrubs and ground covers. Landscaping to include at least 4 trees which will have a minimum height of 4 metres when fully grown.

 

42.     Ground covers should fully cover vegetated areas within 1 year of planting.

 

43.     Site landscaping must be planted prior to occupation of the accommodation units.

 

44.     Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.

 

 

 

Avoiding Nuisance

 

45.     Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

46.     All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

47.     Any air conditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the night-time background noise level.

 

48.     Whilst the approved works are in progress, no nuisance is to be caused to adjoining properties and occupiers by the way of noise, smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

49.     Whilst the approved works are in progress, waste containers must remain on site and be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

50.     Unless otherwise approved in writing by the Council, approved hours of construction are restricted to Monday – Saturday 6.00 am to 6.00 pm – noise permitted.  Work or business which causes audible noise must not be conducted from or on the subject land outside the above times or on Sundays or Public Holidays.

 

51.     Any damage to roads and infrastructure, that is attributable to the progress of works on the development site or to vehicles associated with the development of the site, shall be repaired to at least the previous condition and at no cost to Council or, if the Council agrees, the cost of repairs may paid to Council for the Council to carry out the repairs.

 

Use

 

52.     All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

53.     The developer is to notify Council upon completion of the conditions of approval and prior to occupation of the dwelling units.

 

Infrastructure Contributions

 

54.     An infrastructure contribution, in accordance with Council’s adopted infrastructure charges resolution in force at the time of this approval, of $291,000.00 in total is payable to the Council. The relevant charge amount will be calculated and payable applicable to the number of Units established at each stage of the development.  The relevant charge is to be paid prior to the issue of building finals/certificates of classification.

 

No Cost to Council

 

55.     The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

56.     All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to occupation of the units.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Planning

 

 

Item Number:                                    13.7

File Number: D13/54369

Subject Heading:                         Sponsorship Opportunity - Surat Basin Energy & Mining Expo Industry Forum - 17 June 2014

Author and Officer’s Title:                 Ryan Gittins, Coordinator - Economic Development

Executive Summary: 

The Surat Basin Energy & Mining Expo has been held in Toowoomba for the past three years and has been a great opportunity for Council to spread awareness of the resource sector activities and investment opportunities that exist in the Maranoa. The event organiser, Australian Events, has introduced an industry forum (field-trip) that will allow delegates to tour the Surat Basin in the lead-up to the mining expo in Toowoomba; the sponsorship proposal pertains to this field-trip.

 

Anecdotal evidence suggests that there may be widely held misconceptions that the Surat Basin ends in the Western Downs region, and that resource sector activities are solely concentrated around Dalby, Chinchilla and Miles. Sponsorship of the field-trip would help to increase awareness of the opportunities that exist in our region.

 

Resolution No. GM/11.2013/22

Moved Cr Schefe                                                           Seconded Cr Price  

That Council endorse the proposed sponsorship package and approve payment of $5,500 (inc GST) to Australian Events.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Economic Development

 

 

Item Number:                                    13.8

File Number: D13/54353

Subject Heading:                         Horizon Housing Company Regional Advisory Committee (Maranoa)

Author and Officer’s Title:                 Edward Sims, Manager - Major Projects, Economic Development & Tourism

Executive Summary: 

Horizon Housing Company (HHC) has established a Regional Advisory Committee which will provide inputs to its board on strategic matters that will influence the future activities of the company in the Maranoa. 

 

It has developed a draft terms of reference (ToR) the contents of which are entirely consistent with its agreement with Council.  HHC seeks feedback from Council regarding the draft ToR and agreement to provide a representative to the advisory committee.

 

Discussion:

Council discussed the importance of clearly identifying the Maranoa Regional Council Area, so as to not confuse this with other terminology uses for “Maranoa”, such as the Federal Government Maranoa Electorate area.

 

Resolution No. GM/11.2013/23

Moved Cr Chambers                                                      Seconded Cr O'Neil  

That Council:

1.      Endorse the draft terms of reference for the Horizon Housing Company Regional Advisory Committee as presented; 

 

2.      Nominate Cr. Wason as Council’s  delegate on the committee (Proxy; Manager – Major Projects, Economic Development & Tourism);

 

3.      Update the Draft Community Engagement Framework to reflect this appointment.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Major Projects, Economic Development & Tourism

  

COUNCILLOR BUSINESS

 

Cr. Flynn left the Chamber at 11.44am

Cr. Flynn entered the Chamber at 11.48am.

 

Item Number:                                    22.1

File Number: D13/52109

Subject Heading:                         Review of and Suggested Improvements to the Provision of Public Toilets in Surat

Location:                                          Surat

Author and Councillor’s Title:           Cr. Wendy Newman

Executive Summary:

At the General Meeting on 23 October 2013, Council considered a request for a footpath to be constructed, or a gravel sheet to be laid, outside the Surat Day Care Centre on Burrows Street and for a public toilet to be erected at the Surat weir. 

 

At that meeting, Council resolved that the matter should lay on the table for further consideration at a future meeting, in order for officers to extend investigations to include a review of the location and future requirements of all toilets located in Surat. The report provided further input into officers’ investigations.

 

Resolution No. GM/11.2013/24

Moved Cr Newman                                                        Seconded Cr O’Neil  

That the toilet block at the Surat Shire Hall be closed to the general public and only be available to people using the Shire Hall, Supper Room or Pottery Shed.

 

That officers, through the Chief Executive Officer (and Coordinator – Corporate Communications), notify the community of this decision and install the appropriate signage directing the public to alternative amenities.

 

CARRIED                                                                                                                      7/2

 

Responsible Officer

Manager - Facilities

 

Resolution No. GM/11.2013/25

Moved Cr Newman                                                        Seconded Cr O'Neil

That officers consider as part of their investigation the following recommendations:

 

1.   Council work in partnership with the Surat Fishing and Restocking Club Inc to replace the current toilets at the water reserve (Fisherman’s Park) with a new toilet block that includes coin operated showers;

 

2.   In conjunction with the replacement of the toilet block, a new dump site be installed;

 

3.   The toilets currently on site at the water reserve be moved to the weir picnic area.

 

CARRIED                                                                                                                      8/1

 

Responsible Officer

Manager - Facilities

 

The Mayor vacated the Chair to put forward his recommendation as the report initiator.  Cr. Wason assumed the Chair at 11.54am.

 

Item Number:                                    22.2

File Number: D13/52540

Subject Heading:                         Dam Study - Northern Maranoa

Location:                                          Northern Maranoa

Author and Councillor’s Title:           Cr. Robert Loughnan

Councillor’s Recommendation:

The Mayor invited representatives to attend the Councillor Workshop on 12 November 2013 to further discuss the potential for Council to review previous work undertaken to determine suitability of potential dam sites on the Bungil and Mooga Creeks above Roma, the Bungeworgorai Creek north of Roma and the Maranoa River north of Mitchell with a view to assessing the potential economic benefits for the region.

 

Resolution No. GM/11.2013/26

Moved Cr Loughnan                                                      Seconded Cr O'Neil  

That Council:

 

1.    Engage GHD, in accordance with their proposal dated 17 October 2013, up to the maximum fee limit of $100,000.

 

2.    Not seek alternative quotations in this instances, as provided for under s 235 (a) of the Local Government Regulation 2012, as Council is seeking to leverage off  work undertaken by GHD which considered dams as part of Flood Mitigation in Roma.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Director Infrastructure Services

 

At cessation of discussion and debate on the abovementioned item, Mayor Loughnan assumed the Chair at 12.8pm.

 

Cr. Flynn left the Chamber at 12.13pm.

 

Item Number:                                    22.3

File Number: D13/53702

Subject Heading:                         History of Warroo Shire

Author and Councillor’s Title:           Cr. Wendy Newman

Executive Summary:

This report seeks Council’s endorsement to further investigate the publication of ‘The History of Warroo Shire’, authored by Judith Nissen. 

 

Resolution No. GM/11.2013/27

Moved Cr Newman                                                        Seconded Cr Schefe  

That Council investigate the publication of ‘The History of Warroo Shire’ authored by Judith Nissen and other potential historical publications of the former town and shire Councils prior to amalgamation.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager – Community Development

 

Cr. Flynn left the Chamber at 12.14pm.

 

Late Items

 

Item Number:                                    L.1

File Number: D13/52436

Subject Heading:                         Footpath Dining Liquor Licence Approval & Extension of Trading Hours

Location:                                          Royal Hotel Roma - Same Ingham-Myers

Applicant:                                         Ingham Myers Hotel - Royal Hotel Roma

Author and Officer’s Title:                 Sandra Crosby, Manager - Environmental Health, Compliance & Waste

Executive Summary: 

Council had received notification from the Department of Justice and Attorney General – Office of Liquor and Gaming Regulation that the operators of the Royal Hotel – Ingham Myers Hotel are seeking an extension of the Hotel trading hours and applying to serve alcohol in the permitted footpath dining area.

 

Resolution No. GM/11.2013/28

Moved Cr O'Neil                                                            Seconded Cr Price  

That Council offer no objection to the extension of the normal hours of trading, and that consumption of liquor is permissible in the footpath dining area on the following conditions:

 

a)   Consumption of alcohol in the footpath dining area is allowed when the person is dining; and

 

b)   That the times for consumption of alcohol in this area be restricted to 12.00 noon to 2.00pm Monday – Sunday,  and 6.00pm to 9.00pm Monday to Saturday only.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Environmental Health, Compliance & Waste

 

 

Item Number:                                    L.2

File Number: D13/54579

Subject Heading:                         Council Controlled Land Clean Up

Author and Officer’s Title:                 Sandra Crosby, Manager - Environmental Health, Compliance & Waste

Executive Summary: 

Over the past two years, Council has been working with the landholders of 24 Spencer Street Roma, described as Lot 1 on RP 72306, in an attempt to clean up their premises.  To date, there has been very little effort from the landowners to remove matter from the yard to ensure compliance with Council’s Local Law and or the safety of the community.

 

Resolution No. GM/11.2013/29

Moved Cr Price                                                             Seconded Cr Chambers  

That Council commence enforcement action stated in Part 5 Enforcement, of Local Law No. 1 (Administration) 2011, for the clean up of land described as Lot 1 on registered Plan RP 72306.   A fee of approximately six thousand dollars ($6,000) be recovered should Council be required to clean up the described urban land in accordance with Item 1 written below.

 

Section 28 Power to remove and cost recovery

(2) An authorised person may seize (by dismantling if necessary) and impound the structure or thing if its immediate removal is necessary

(a) in the interests of public health or safety; or

(b) to prevent environmental harm, property damage or loss of amenity.

 

And:

 

a)      Set the prescribed fee for the implementation of the clean up process for Lot on Plan located at 24 Spencer Street Roma at six thousand dollars ($6,000);

 

b)      The cost recovery fees be invoiced to Mr and Mrs Tanasovic (owner of the land) upon Council implementing action to clean up;

 

c)      Provide Mr and Mrs Tanasovic with Council’s debt payment timeframe of 30 days, and advise that they may write to Council requesting a ‘payment plan’ agreeable to both parties.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Environmental Health, Compliance & Waste

 

 

Item Number:                                    L.3

File Number: D13/54807

Subject Heading:                         Request for contribution towards development works (Ref: 2012/18048 & 2013/18589)

Location:                                          197-229 Currey Street, Roma Qld 4455 (Lot 151 Plan M536)

Applicant:                                         Axial Resources and Development Pty Ltd C/- Tony Horn

Author and Officer’s Title:                 Ruth Golden, Specialist - Development Engineer

Executive Summary: 

Tony Horn has requested that Council contribute towards the works required by conditions of a development permit for reconfiguring a lot (1 lot into 6 lots) and material change of use for “Industry” (Medium Impact Industry) at 197-229 Currey Street, Roma.

 

Resolution No. GM/11.2013/30

Moved Cr Newman                                                        Seconded Cr Flynn  

That Council thank Tony Horn for his offer as presented; however, as Council has not budgeted to upgrade Currey Street or Corfe Road to an asphalt standard in the near future, the offer is declined.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Development Engineer

 

 

Item Number:                                    L.4

File Number: D13/55147

Subject Heading:                         Maranoa Economic Update - August 2013

Author and Officer’s Title:                 Ryan Gittins, Coordinator - Economic Development

Executive Summary: 

The third in a series the 2013 Maranoa Economic Update, published by AEC Group Ltd, was tabled at Council’s Workshop on 12 November 2013 in order to provide an overview of its content.

 

Council’s approval was sought to distribute  it to the community via Council’s website and to potential investors in electronic and printed form.

 

Resolution No. GM/11.2013/31

Moved Cr O'Neil                                                            Seconded Cr Schefe  

 

That Council receive the Maranoa Economic Update report, as tabled at Council Workshop 12 November 2013, and approve its distribution via the Invest Maranoa website and other means. 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Economic Development

  

Subject Heading:        suspension of standing orders

Council adjourned the meeting for lunch at 12.40pm.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 1.59pm.

 

 

CONFIDENTIAL ITEMS

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

(a)        the appointment, dismissal or discipline of employees;

(c)             the local government budget;

(d)        rating concessions;

(e)        contracts proposed to be made by it;

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage

 

Resolution No. GM/11.2013/32

Moved Cr Price                                                             Seconded Cr O'Neil

 

That Council close the meeting to the public at 2.00pm.

 

CARRIED                                                                                                                      9/0

 

 

Cr. O’Neil declared a ‘Conflict of Interest’ in Item “LC.2 Proposed Roma Saleyards Truck Stop,” due to a family member owning L J Hooker Commercial, who has an interest in the precinct, and left the Chamber at 2.57pm, taking no further part in discussion on the item.

 

At cessation of discussion in relation to Item “LC.2 Proposed Roma Saleyards Truck Stop,” Cr. O’Neil entered the Chambers at 3.17pm.

 

Cr. Newman left the Chambers at 3.29pm.

Cr. Newman entered the Chambers at 3.36pm.

 

Cr. O’Neil left the Chamber at 3.36pm.

Cr. O’Neil entered the Chamber at 3.37pm.

 

Cr. Flynn left the Chamber at 3.53pm.

Cr. Flynn entered the Chamber at 3.58pm.

 

Resolution No. GM/11.2013/33

Moved Cr Wason                                                           Seconded Cr O'Neil

 

That Council open the meeting to the public at 4.21pm.

 

CARRIED                                                                                                                      9/0

 

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for a brief recess at 4.22pm.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 4.30pm.

 

 

At that time the Mayor did not return to the meeting, and the Deputy Mayor assumed the Chair at 4.30pm.

 

Item Number:                                    C.1

File Number: D13/52860

Subject Heading:                         Tender APLNG WP5 - Horse Creek Road

Author and Officer’s Title:                 Peter Weallans, Manager - Infrastructure Contracts & Engineering Services

Executive Summary: 

Council has sought a ‘sole invitee’ price from RoadTek Asset Services (South) to upgrade Horse Creek Road from chainage 4.98km to 10.10km. 

 

Resolution No. GM/11.2013/34

Moved Cr Schefe                                                           Seconded Cr O'Neil  

That, subject to concurrent acceptance by APLNG and the receipt by Council of a purchase order from APLNG to fully fund all Council costs associated with this project, Council award the tender APLNG-WP5 to RoadTek Asset Services (South) at an estimated value of $4,684,594.87 (excluding GST).

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Infrastructure Contracts & Engineering Services

 

 

Item Number:                                    C.2

File Number: D13/49169

Subject Heading:                         Business Activity Report - Saleyards and Quarry

Author and Officer’s Title:                 Larissa Pears, Coordinator - Community & Commercial Support & Administration

Month & Year of Report:                    September 2013

Name of Department:                        Community & Commercial Services

 

Executive Summary: 

This monthly report was presented to Council to provide a summary of the performance of Council’s Quarry and Saleyards both over the past month and year to date. The information in this report aims to review the month’s activities, give an overview of financial performance and bring to Council’s attention any emerging issues.

 

Resolution No. GM/11.2013/35

Moved Cr Flynn                                                             Seconded Cr Newman  

That Council receive and note the Officer’s report as presented, and request that for consistency, future financial reports be represented as follows:

 

·         A minus in front of the revenue line items or surplus (for consistency with how the figures are extracted from the financial system)

·         The total line include a description and value (-Surplus / + Deficit)

·         The colour red to highlight a deficit total

·         The colour black to highlight a surplus total

 

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Community & Commercial Support & Administration

 

 

Item Number:                                    C.3

File Number: D13/50317

Subject Heading:                         Supply and Delivery of Excavator to Roma Quarry (Tender 14007)

Author and Officer’s Title:                 David Grace, Manager - Quarry Operations

Executive Summary: 

Council’s Roma Quarry operates a series of heavy plant and equipment. The Komatsu PC 300 LC-7 Excavator has reached the end of its economical service life and is due for replacement.

 

Resolution No. GM/11.2013/36

Moved Cr O'Neil                                                            Seconded Cr Price  

That Council accept the tender submitted by Hastings Deering Australia for a Caterpillar 329 DL Excavator (including a batter bucket and ripper tine) for the amount of $316,284.38 (including GST).  Furthermore, that the tender prices for all submitted tenders be shown in future reports.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Quarry Operations

 

 

Item Number:                                    C.4

File Number: D13/52169

Subject Heading:                         Request for Discount to be Granted

Location:                                          A/s No. 15011596

Author and Officer’s Title:                 Dana Harrison, Coordinator - Rates

Executive Summary: 

The applicant had requested that the discount be granted after late payment of rates due to circumstances beyond the applicant’s control.

 

Resolution No. GM/11.2013/37

Moved Cr Newman                                                        Seconded Cr Denton  

That Council grant the discount in this instance as the circumstances fit the criteria of ‘beyond a ratepayer’s control’ defined in Council’s adopted Revenue Statement.

 

CARRIED                                                                                                                      7/1

 

Responsible Officer

Coordinator - Rates

 

 

Item Number:                                    C.5

File Number: D13/53390

Subject Heading:                         Disposal of Council Assets

Author and Officer’s Title:                 David Grace, Manager - Quarry Operations

Executive Summary: 

In accordance with the Quarry plant replacement program 2013/14, three pieces of equipment have been replaced this financial year. Komatsu PC 300 LC-7 excavator (Plant number 151), Komatsu WA 470 Loader (Plant number 134),Terex Pegson 4242SR Impact crusher (Plant number 1150). It is now necessary to dispose of the replaced equipment.

 

Resolution No. GM/11.2013/38

Moved Cr Price                                                             Seconded Cr O'Neil  

That Council approve:

 

1.    The disposal of the Komatsu PC 300 LC-7 excavator (plant number 151) by tender with the recommended reserve value, once the replacement of the machine has been finalised.

 

2.    The disposal of the Komatsu WA 470 Loader (plant number 134) by tender with the recommended reserve value.

 

3.   The disposal of the Terex Pegson 4242SR Impact crusher (plant number 1150) by auction with the recommended reserve value.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Quarry Operations

 


 

Item Number:                                    C.6

File Number: D13/53665

Subject Heading:                         Cancellation of Road Licence (RL.745)

Location:                                          Unnamed road off Northern Road

Author and Officer’s Title:                 Michael Parker, Director - Infrastructure Services (Acting)

Executive Summary: 

A road licence exists over an unnamed road running off and parallel to Northern Road.  The road licence holder does not want the Roma Flood Mitigation Project Stage 1 traversing his freehold land, but is willing to have his lease over the road reserve terminated and the levee constructed on the road reserve.

 

The landowner also has a private access easement through adjoining property, up to the road reserve, via which access to his freehold land is gained.

 

The owner, Mr N. Timms, has requested that certain conditions apply to ensuring his access and potable water supply.

 

Resolution No. GM/11.2013/39

Moved Cr Chambers                                                      Seconded Cr Schefe  

That Council request, through the Department of Natural Resources and Mines, that the unnamed road covered by RL.745 be reopened as road, with any annual rent paid refunded to Mr. Timms.

 

Further that Council perform the excavation work and pipeline protection work necessary to ensure the reliable supply of potable water to Lot 73 on WB1650, and also that Council maintain the levee crossing used as access to Lot 73 on WB1650 for as long as necessary.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Director - Infrastructure Services (Acting)

 

 

Item Number:                                    C.7

File Number: D13/53933

Subject Heading:                         Progression of Funding Agreements between Maranoa Regional Council and Origin (Australia Pacific LNG); and Maranoa Regional Council and Santos for the Roma Community Hub

Author and Officer’s Title:                 Susan (Sue) Sands, Coordinator - Grants (Council & Community)

Executive Summary: 

Council had received correspondence from Australia Pacific LNG (Origin) and Santos (GLNG Project), confirming their funding commitment to the Roma Community Hub.  These companies will commence development of funding agreements upon acknowledgement by Maranoa Regional Council that the terms are acceptable.

 

Resolution No. GM/11.2013/40

Moved Cr Newman                                                        Seconded Cr Flynn  

That Council accept in principle the terms of offer and advise both Australia Pacific LNG (Origin) and GLNG (Santos) to commence drafting a funding agreement. 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Grants (Council & Community)

 

 

Item Number:                                    C.8

File Number: D13/54154

Subject Heading:                         Applications for Payment Arrangements

Location:                                          Various

Applicant:                                         Various

Author and Officer’s Title:                 Dana Harrison, Coordinator - Rates

Executive Summary: 

Proposed rates payment arrangement applications had been received from various ratepayers.  The timeframe the applicants have proposed to have their rates paid in full extends beyond the rating period timeframe that is adopted in Council’s Revenue Statement.

 

Resolution No. GM/11.2013/41

Moved Cr Chambers                                                      Seconded Cr Denton  

That Council accept the applicants’ proposed rates payment arrangements, subject to all rates, charges and arrears accumulated up until 30 June 2015 being cleared in full by that date.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Rates

 

 

Item Number:                                    C.9

File Number: D13/53717

Subject Heading:                         Maranoa App

Author and Officer’s Title:                 Noela  Ward, Specialist - Governance & Organisational Development

Executive Summary: 

A major redevelopment of Council’s intranet and ultimately the website is currently being undertaken to improve Council communications and information sharing with both internal and external customers. To further complement and extend Council’s communication and information sharing capability it is proposed that Council consider the development of a Maranoa app.

 

Resolution No. GM/11.2013/42

Moved Cr O'Neil                                                            Seconded Cr Price  

That Council:

 

  1.   Approve the purchase and set up of the Maranoa App.

 

  1.   Approve a budget allocation of $14,000 for the set up and licensing of the Maranoa App for the 2013/14 financial year, noting the subsequent annual licence.

 

  1.   Resolve that it is satisfied that there is only 1 supplier who is reasonably available – given that the product was initially designed / developed for Bulloo Shire Council and Council is keen to work with the same developer thereby leveraging off the work already done for that Council.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Specialist - Governance & Organisational Development

 

The Mayor entered the Chamber at 4.39pm and assumed the Chair.

 

Item Number:                                    C.10

File Number: D13/53940

Subject Heading:                         Tender 14004 - Injune Water Main Recommendation Report

Author and Officer’s Title:                 Benjamin (Ben) Godford, Coordinator - Water, Sewerage & Gas Projects, Compliance & Laboratory

Executive Summary: 

Tender 14004 was called for the supply and installation of 600m of new water main in Injune.  This will see the old 100mm main replaced with a new 150mm water main allowing for increased network capacity.

 

Resolution No. GM/11.2013/43

Moved Cr Denton                                                          Seconded Cr Schefe  

That Council accept the tender received from Activ Civil to a value of $241,986.50 ex GST, for the supply and installation of 600mm water main.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Water, Sewerage & Gas Projects, Compliance & Laboratory

 

 

Item Number:                                    C.11

File Number: D13/53946

Subject Heading:                         Tender 14003 - Mitchell Water Main Recommendation Report

Author and Officer’s Title:                 Benjamin (Ben) Godford, Coordinator - Water, Sewerage & Gas Projects, Compliance & Laboratory

Executive Summary: 

Tender 14003 calls for the supply and installation of 3,300m of new water mains in Mitchell.  This will replace aging and deteriorated infrastructure, providing improvement to the water reticulation in Mitchell.

 

Resolution No. GM/11.2013/44

Moved Cr Schefe                                                           Seconded Cr Chambers  

That Council accept the tender received from Chris Buckley Plumbing to a value of $815,519 ex GST; and that an additional $300,000 sourced from increased water revenue be allocated to this Capital Work Order (with associated budget amendments to both revenue and expenditure).

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Water, Sewerage & Gas Projects, Compliance & Laboratory

 


LATE CONFIDENTIAL ITEMS

 

Item Number:                                    LC.1

File Number: D13/54399

Subject Heading:                         Wallumbilla Pool Management

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

Tenders for the Management of the Wallumbilla Pool were advertised with the closure of submissions being 10 October 2013. 

 

Resolution No. GM/11.2013/45

Moved Cr Price                                                             Seconded Cr Flynn  

That Council accept the tender received from Darren and Kieran Thrupp to manage the Wallumbilla Pool subject to the following variations to the tender response:-

 

1.      The Wallumbilla Pool is a free entry pool;

 

2.      The Wallumbilla Pool kiosk does not meet commercial kitchen standards.  There are no plans to upgrade the kiosk facility;

 

3.      The contractor obtain all mandatory qualifications before commencing management of the Wallumbilla Pool;

 

4.      The contractor obtain appropriate public liability insurance before commencing management of the Wallumbilla Pool;

 

5.      The contractor develop an acceptable Workplace Health Safety Management system before commencing management of the Wallumbilla Pool;

 

6.      That Council agree to the proposed changes to pool opening times, subject to the agreement of the Wallumbilla State School Principal;

 

7.      Council to pay Darren and Kieran Thrupp an annual fee of $50,000 per annum (GST exclusive) paid fortnightly upon receipt of a tax invoice.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Facilities

 

Cr. O’Neil declared a ‘Conflict of Interest’ in the following item due to a family member owning L J Hooker Commercial, who has an interest in the precinct and left the Chamber at 4.43pm, taking no further part in discussion on the item.

 

Item Number:                                    LC.2

File Number: D13/54822

Subject Heading:                         Proposed Roma Saleyards Truck Stop

Author and Officer’s Title:                 Edward Sims, Manager - Major Projects, Economic Development & Tourism

Executive Summary: 

The Roma Saleyards Master Plan (first draft) has been reviewed by both Council and the Saleyards Advisory Committee and the inputs from both have guided the consultants to scope a more achievable set of priorities.

 

The most pressing (must achieve) priorities have been agreed as being the truck wash facility with type 2 road train access and a truck stop which should include restaurant and fuelling facilities.

 

 

Resolution No. GM/11.2013/46

Moved Cr Newman                                                        Seconded Cr Wason  

 

That the Council authorise a “call for submissions” from interested parties to submit proposals to develop a truck stop including restaurant and fuelling facilities at the site of the saleyards, advertised state wide.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Major Projects, Economic Development & Tourism

 

At cessation of discussion and debate on the abovementioned item, Cr. O’Neil entered the Chamber at 4.45pm.

 

Item Number:                                    LC.3

File Number: D13/52999

Subject Heading:                         Organisational Structure Update

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Executive Summary: 

The report tabled the proposed organisational structure following consultation with both elected members and officers.

 

Resolution No. GM/11.2013/47

Moved Cr Flynn                                                             Seconded Cr Denton  

That:

 

  1.    Council adopt the organisational structure, amended to incorporate the additional changes included in the agenda report table.

 

  1.    A review be undertaken for the Regional Parks & Gardens structure and provided to Council for consideration at an upcoming meeting. 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Chief Executive Officer

 

 


 

Item Number:                                    LC.4

File Number: D13/55168

Subject Heading:                         Roadworks Reserve Proposal - Energy Sector Impacts

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Executive Summary:

The report proposed that Council reinvest any earnings from undertaking Road Impact Agreement works into roadworks in the region to mitigate the secondary impacts of energy sector activity.

 

Resolution No. GM/11.2013/48

Moved Cr Wason                                                           Seconded Cr Price  

That Council approve the creation of the reserve and that this be incorporated into the next budget review.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Chief Executive Officer

 

Cr. O’Neil left the Chamber at 4.17pm

Cr. O’Neil entered the Chamber at 4.18pm.

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 4.47pm.

 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 27 November 2013, at Roma Administration Centre.

 

 

 

 

...............……….................                                          ..................................

Mayor                                                                                       Date

 

 

    


Maranoa Regional Council

    

General Meeting -  27 November 2013

Officer Report

Meeting: General  27 November 2013

Date: 25 October 2013

Item Number: 10.1

File Number: D13/51197

 

Subject Heading:                     Council Initiated Advisory Committee Meeting Minutes

Classification:                                   Open Access  

Name of Applicant:                          N/a

Location:                                            N/a

Author & Officer’s Title:                 Kelly Rogers, Coordinator -  Elected Members & Community Engagement

 

Executive Summary: 

As part of Council’s Draft Community Engagement Strategy, Council has initiated a number of Advisory Committees to seek community and stakeholder input on key projects and businesses of Council.  Feedback, or the outcomes of these forums, assists Council to identify priorities, inform decisions and develop future strategies and policies.

 

This report provides a copy of the confirmed meeting minutes of the advisory committees that held meetings during the months of October/November 2013.

 

 

Officer’s Recommendation: 

That Council receive and note the confirmed minutes of the following Advisory Committee Meetings:

 

·    Roma CBD Advisory Committee Meeting – 22/10/13

·    Roma CBD Advisory Committee Recommendations

·    Roma Saleyards Advisory Committee Meeting & Design Workshop – 11/09/13

·    Airport Advisory Committee Meeting – 02/10/13

 

 

Body of Report:

Council initiated advisory committee meeting minutes are circulated to Councillors on a monthly basis to ensure Council is aware of committee items discussed.

 

It should be noted that the Roma CBD Advisory Committee convened their final meeting on 22 October 2013, having met committee objectives to provide recommendations to Council for consideration as part of planning for redevelopment of the Roma CBD.  These recommendations will be provided as a separate report to Council.

 

The most recent confirmed minutes of each of the committees that have convened during the months of September/October are attached, these being:

 

·    Roma CBD Advisory Committee Meeting – 22/10/13

·    Roma CBD Advisory Committee Recommendations

·    Roma Saleyards Advisory Committee Meeting & Design Workshop – 11/09/13

·    Airport Advisory Committee Meeting – 02/10/13

 

Specific recommendations requiring Council’s consideration will continue to be put forward by the Chair, or attending Councillor representative on an ‘as needs’ basis.

 

Consultation (internal/external):

MRC Councillors & Committee Chairs

Designated Committee Minute Officers

Risk Assessment (Legal, Financial, Political etc.):

The formation of Council initiated committees is a positive forum in which to engage the community and key stakeholders on Council projects and business areas.

Policy Implications:

MRC Draft Community Engagement Framework

Financial Resource Implications:

Operational resourcing costs

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(a) To undertake all governance functions and activities in a professional manner promoting corporate ethics and integrity and informed decision making practices so as foster an operating environment advocating fairness, equity and consistency.

Supporting Documentation:

1View

Confirmed Minutes - Roma CBD Advisory Committee - 22/10/13

d13/57558

2View

Roma CBD Advisory Committee Recommendations

d13/57559

3View

Confirmed Minutes - Roma Saleyards Advisory Committee Meeting & Design Workshop - 11.09.13

d13/42687

4View

Confirmed Minutes - Airport Advisory Committee Meeting - 02.10.13

d13/46383

 

Report authorised by:

Julie Reitano, Chief Executive Officer


Attachment 1

Confirmed Minutes - Roma CBD Advisory Committee - 22/10/13

 

Meeting:                     Roma CBD Advisory Committee Meeting

Date:                           22 October 2013

Chair:                         Cr. Cameron O’Neil               

Attendees:                 Cr. Cameron O’Neil,  Kevin Chambers,  Jacki Erickson, Ian Galloway, Gabrielle Barron,  Linette Chandler, Jim Scott, Gary Schefe,  Kym Downey &  Kelly Rogers.

 Apologies                

Resolution Number RC.18.13

 

Moved Linette Chandler                                              Seconded Ian Galloway

 

That apologies be received for Cr. Peter Flynn, Katrina Marsh, Sarah Holt, Justin Garvie & Robert Nugent for the meeting.

 

CARRIED

 

Minutes:                    

Resolution Number RC.19.13

 

Moved Gabrielle Barron                                              Seconded Jim Scott

 

That the Roma CBD Advisory Committee Meeting Minutes of 17 September 2013 be confirmed.

 

CARRIED

 

Meeting Opened:      6.09pm

Meeting Closed:        6.37pm

Next Meeting Details

This was officially recorded as the final meeting of the Roma CBD Advisory Committee.

           

 

 

 

 

Meeting Actions

 

Item

Description

Comments

Action by

When

5.0

Next Steps

That a report be collated for presentation to Council at an upcoming workshop, followed by formal endorsement of Council as specified as part of the minutes of the meeting.

Cameron O’Neil/Kelly Rogers

TBC

 

Discussion Notes:

 

Item 2              Confirmation of Minutes & Business Arising

The Chair welcomed Deputy Mayor - Cr. Scott Wason, and Graham Osborne representing The Western Star to the meeting.

 

Ian Galloway presented members a range of photographs depicting monuments, sculptures and streetscapes of locations he had observed whilst travelling.  A selection of these images will be presented as part of the committee recommendation report to Council for inspiration and representation of visual examples of what could be achieved in the Roma CBD.

 

Ian also presented members with a stylized image of a bottle tree.  This example could be used to construct a metal sculptural bottle tree for placement in a variety of locations in the Roma CBD.  These images will also be presented to Council as part of the committee recommendation report to Council.

 

 

Item 3              Tabling of Committee Member Resignation

The Chair verbally read out the letter of resignation received from member Tyson Golder, and provided attending members a copy of same. 

 

The Chair further advised that whilst he was absent from the meeting in which Council resolved to demolish the existing toilets located on Arthur street, he was fully supportive of Council’s decision in this regard, and welcomed the construction of the new toilets, which will provide for a parents amenity and access to a disabled toilet in the Roma CBD  

 

Action:

That the letter of resignation from Tyson Golder be received and noted as tabled.

 

 

 

Item 4              Endorsement of Recommendations to Council

The group discussed the content to be included as part of the committee’s report to Council, this includes-

·    Images of the alternate crossing design for McDowall, Arthur, Wyndham & Hawthorne Streets in Roma;

·    Images of sculptures, monuments & Street scapes

·    Stylized Bottle Tree designs

·    Table of recommendations (Attachment to the minutes)

 

The following additions are to be included within the table of recommendations-

Item 8

 Expand the installation of bottle tree & other sculptures beyond McDowall Street i.e. the entire Roma CBD.

Item 9

Expand description to include an audit taxi bay use in the CBD (with a view to potentially reducing the number of designated taxi bays in Wyndham Street).

Item 10

Specify service and tourism signage for location on both Quintin & Bowen Streets.

Addition of Item 11

Include the designation of disabled parking outside the Chemist on McDowall Street.

 

Members then undertook a vote on the endorsement of committee recommendations, which was recorded as follows-

Resolution Number RC.21.13

 

Moved Linette Chandler                                              Seconded Gabrielle Barron

 

That the table of committee recommendations presented, including amendments specified above, be endorsed.

 

CARRIED (unanimously)

 

Item 5              Next Steps

 

The Chair advised members that the meeting was the final meeting for the committee, having met their commitment ahead of schedule.  Items agreed for collation in a report to Council will first be presented at a workshop, followed by formal endorsement at an upcoming General Meeting of Council. 

 

The Chair formally thanked members for their commitment to representing their community, both as business owners and as shoppers.  He further indicated that the formation and work of the committee had been a very successful process in planning for redevelopment of the Roma CBD.  Whilst it was not known if all recommendations will be progressed by Council, the consideration of them would be determined through a democratic process. 

 

The Chair also advised members that he would be proposing to Council, supported by the Deputy Mayor,  that a ‘Town Improvement’ committee be formed in Roma.  Should this committee be progressed, he further invited all members to put forward a nomination to the committee.

 

The Chair also commended members for putting forward their recommendation to implement a 40km speed limit in the Roma CBD, and to introduce regulated parking, both of which were endorsed formally by Council.

 

 

 

...............................................                                                                                                                         .............................................

Chair                                                                                                                                                               Date


Attachment 2

Roma CBD Advisory Committee Recommendations

 

Roma CBD Advisory Committee Recommendations

 

‘Wish List’ Item

Technical Comment

Further Comments

Sub Committee Recommendation

Vote

In/Out

1

Where possible, utilise bottle trees to enhance Roma’s connection with the native tree

 

No change to Memorial Avenue, other than to replace trees that die.  Continue Bottle Tree plantation where possible rather than alternate natives.

Include

In

2

Consider additional parking for caravans or long vehicles

·   Each additional extended length parking bay will replace a minimum of two standard length parking bays (Parallel).

·   The QAS Carpark does not have sufficient width to allow turning of long vehicles.

·   Maybe designate streets adjacent to Woolworths? (6)

More in current car park and Wyndham & Arthur Streets (northern side of McDowall) Extend the parks (10 – 15 recommended)

Include

In

3

Utilise timber to finish off streetscape to make it more visually pleasing.

·   Consider finish to timber and associated maintenance costs

Similar to Bassett Park, of timber construction.  Placed on key intersections around landscaping, or stand alone.  Artistically part of story telling for Roma’s history.

 

In

4

Alternate CBD Crossing Design

Alternate design developed

Design to be included as part of submission to Council.

Include

In

5

Include community gathering points, both scattered and a larger combined area

·   Consider requirements for separation from vehicular traffic (fumes, noise, safety, etc)

Covered to a degree in Placemaking Plan. Street intersections identified as small gathering points.  Larger point in the Arts Precinct.  Activity based so as to not increase loitering & vandalism. Examples, kids play area, water space, markets, alfresco, art.

Include

In

6

Paint old style buildings on McDowall Street to enhance visual appeal

 

Low priority; monitor what Toowoomba Regional Council progresses.  Later phase of project.

Include

In

7

Incorporate drinking bubblers at key locations

·   Non- slip surface surrounding

·   Water main available both sides of McDowall St

Incorporate at meeting points and designed from an artistic perspective to complement theme.

Include

In

8

Bottle tree sculptures on location throughout the CBD.

 

Metal construction; include other designs in addition to bottle trees.  Tender to local artists.

Include

In

9

Pedestrian crossing on Wyndham Street

·   Possible, requires consideration of location

·   May result in loss of car parks

Refer to design as provided by Kym Downey. 

Audit of number of available taxi bays to be undertaken (with a view to reducing the number of taxi bays on Wyndham Street)

Include

In

10

CBD entry signage

 

For location on Bowen & Quintin Streets

Include

In

11

Disabled Parking

Specific location to be determined

The provision of disabled parking to be located in the vicinity of the Chemist on McDowall Street

Include

In

 


Attachment 3

Confirmed Minutes - Roma Saleyards Advisory Committee Meeting & Design Workshop - 11.09.13

 

Roma Saleyards Advisory Board Meeting & Design Workshop Minutes

Wednesday, 11th September 2013

Roma Neighbourhood Centre, Corner of Quintin & Bowens Streets

10.00am to 12.00pm

BOARD MEMBERS

Chairperson                                                  Scott Wason

           

 

Councillor Delegates                                    Peter Flynn

                                                           

Council Delegates                                        Anthony Klein

                                                                        Terry Hyland

Paul Klar

 

Vendors Representatives                            Rod Turner

                                                                        James Stinson

                                                                        Thomas Hartley

 

Buyer/ Producer Representatives              Peter Holland

 

President of Agents Associations              Duncan McLeod

Representatives       

 

Delegate of Agents Associations               Steve Goodhew

Representatives                                           

 

QLD Police Service                                      Scott Jackson

Representatives       

 

Dept of Agriculture, Fisheries &                 James (Jed) Taylor

Forestry Representatives               

           

Local transport Operator                             David Scott

Representatives                   

 

Department of Transport and                     Bruce Steele  

Main Road Representatives                       

 

Scribe                                                             Bree-Anna Kupfer- Maranoa Regional Council

 

 

 

 

 

MEETING SUMMARY

Topic

Summary

Welcome

Present/ Apologies

 

Terry Hyland welcomed all present and declared the meeting open at 10.05am.

 

Present: Scott Wason, Peter Flynn, Terry Hyland, Paul Klar, Rod Turner, Peter Holland, Bruce Steele, Bree-Anna Kupfer

 

Apologies: Anthony Klein,  David Scott, Gordon Johnson, James Stinson

 

Guests: Ashley Page – AEC Group, Owen Kleidon – StruXi Design, Nathan Harmsworth   – StruXi Design, Brandan Reid – Baker Rossow, Terry Merritt – Ashburner Francis

 

 

Saleyards Design Workshop

 

The Design Workshop commenced at 10.05am. AEC Group and StruXi Design presented regarding the Master Plan which is currently in week 13. 

 

Project Team

AEC Group

StruXi Design

Baker Rossow

Ashburner Francis

Mitchell Brandtman

 

Terms of Reference

To develop a detailed Master Plan and associated:

·    Costing

·    Financial and funding model

To provide planning advise and tools to:

·    Ensure the Roma Saleyards remains the number 1 cattle selling centre in Australia

·    Enhance the efficiencies, workflows and amenities of the existing Saleyards operations

·    Enhance transport operators efficiency at the Saleyards

·    Encourage commercial development surrounding the Saleyards

 

Project Approach

Stage 1 Start up

·    Project Inception, Literature Review, Consultation Strategy

Stage 2 Master Plan Components

·    Consultation, Scope & Focus, Civil Infrastructure, Electrical & Communications, Water/wastewater , Design workshop

Stage 3 Business Modelling

·    Cost, Revenue, Demand, Staging

Stage 4 Documentation

·    Draft Masterplan & Report, Feedback and Refinement, Final Masterplan & Report

 

Identified Opportunities or Needs

·    Do not  disrupt the Saleyard Operations

·    Improved Truck wash facilities

·    Roadhouse and heavy vehicle refuelling

·    Access for road trains

·    Tourism opportunity

·    Large format commercial/ industrial activities

·    Complimentary to Saleyard operations

 

Key Motivators

Identified through early consultation:

·    Access

·    Exposure

·    Efficiency

·    Safety

·    Environmental Care

 

Constraints

Access

·    Heavy vehicle access

·    Types 2 road trains in the future

·    Existing connections to road network

·    Traffic flow through the site

·    Parking areas

Access to Power  Services

·    Physical location of existing services

·    Capacity for additional connections

Access to Communication Services

·    Network capacity

·    Future NBN?

Access to Water Services

·    Water pressure and volume limited

Access to Sewer Services

·    Limited capacity of existing infrastructure

·    Substantial upgrade costs

Access to Gas Services

·    Is there a demand for reticulated gas on a large scale?

Access to Stormwater Services

·    Increased runoff generation: sealed surfaces and roofs, mitigation measures

·    Points of discharge: non worsening flows

·    Cleansing of discharge: removal of contaminants before leaves site

·    Opportunities for collection and use: irrigation and wash down

 

Process from here

·    Incorporate feedback from workshops

·    Revisit design and staging

·    Develop the business case

·    Draft Masterplan

·    Submit for review

·    Final Masterplan

 

The Design Workshop concluded at 11.45am.

 

 

 

 

Minutes of Previous Meeting

 

Meeting minutes from previous meeting 29th July 2013 were confirmed at 11.45am. Moved by Cr Peter Flynn. Second by Terry Hyland.

 

Business Arising from Previous  Meetings

 

There was no business arising from the previous meeting minutes.

 

Reporting on Sale Figures

 

Handout Provided.

·    The total sale throughput from 1/07/2013 – 31/08/2013 is 90,661.

·    The total sale throughput from 1/07/2012 – 31/08/2012 is 68,102. This is an increase of 22,559.

·    The total sale throughput from 1/01/2013 – 31/08/2013 is 316,935.

·    The total sale throughput from 1/01/2012 – 31/08/2012 is 224,672. This is an increase of 92, 263.

Longreach and Blackall are experiencing issues with no grass and no local suppliers which in turn is resulting in the animals being sent to Roma.

 

 

Workplace Health & Safety

 

 

There are no WH&S issues.  

 

 

Animal Welfare

 

 

The continual strive for exceptional Animal Welfare is always of importance at the Roma Saleyards. This is an ongoing process of improvement. There were no arising issues.

 

 

Contractor Report

 

 

The Contractor report from Gordon Johnson, livestock contractor, will be attained and included in the agenda for the next meeting.

 

Advertising

 

 

Currently advertising on Imparja channel during:

·    Tuesday and Thursday nights,

·    Wednesday and Friday mornings

·    During Football season Friday nights and periodically on Saturday and Sunday

Discussion in regards to other avenues of advertising will occur at the next meeting. 

 

 

Organic Spelling of Cattle

 

 

 

At this stage, the numbers for organic spelling are rather limited.

 

Business Carried to Next Meeting

 

 

·    Discussion in regards to other avenues of advertising

·    Contractor Report from Gordon Johnson

 

Confirmation of date for Future Meeting

 

 

The next Saleyards Advisory Board meeting will be held on the 31/10/2013 at 1.00pm.

 

Meeting Closed

 

Meeting was closed at 12.00pm.

 

 

 

 

 

 

 

 

 

 

...............................................                                                                                         .............................................

Chair                                                                                                                                             Date

 

 

                                                                                                         


Attachment 4

Confirmed Minutes - Airport Advisory Committee Meeting - 02.10.13

 

 

Meeting:                             Airport Advisory Committee Meeting

Date:                                     Wednesday 2nd October 2013

Chair:                                    Cr. Joy Denton                 

Attendees:                         Cr. Joy Denton, Ben Jones MRC – Manager Airports (Roma, Injune & Surat), Kelly Rodgers Coordinator - Elected Members & Community Engagement, Community Engagement, Lyn Kajewski – Roma Tourism Association Inc, Greg Shaw, Barry McCabe – Roma Aero Club, Vickie Beitz, Robert Lethbridge

Apologies:                          Cr. Cameron O’Neil, Cr. David Schefe,  Meryl Brumpton – Flying Surgical & Flying Obstetric Service, Christopher Kerr – Care Flight Group QLD, Jon Hamer – Qantas, Shane Brumby – MI Helicopters, Keith Chandler, Rick Benham – Commerce Roma, Anthony Partridge – TransLink, Peter Flynn – Maranoa Travel Centre, Scott Rodgers – Air BP, Adrian Harding – Europcar, Anthony McDonald – Hertz Roma

 

Minutes:                             Christina Tincknell

 

Meeting Opened:           6.00pm

Meeting Closed:              7.05pm

 

Next Meeting Details

Date:                     6th November 2013                         

Time:                    6pm      

Location:             Maranoa Room, Roma Airport                  


Meeting Actions

Item

Description

Comments

When

Action By

 

2.0

 

 

Business Arising from Minutes

 

Provide  feedback to unsuccessful tender applicants on possible improvement to tender applications for future reference.

Within 2 weeks

Ben Jones

 

 

5.0

 

Terminal Seating & Kiosk Update

Follow up with QantasLink to advise on carry-on check in counter as short term solution for passenger check-in.

ASAP

Ben Jones

11.0

General Business

Consult with Telstra regarding reports of poor reception within Roma Airport Terminal.

TBA once complete

Ben Jones

Monitor progress of fault with flight board to ensure issue is resolved

TBA once complete

Ben Jones

Follow up with Greg Shaw regarding when runway and apron was last swept

9th October

Ben Jones

 

 


Discussion Notes:

 

Welcome

Cr. Denton welcomed all present and declared the meeting open at 6.10pm

 

Item 1                   Apologies

The following apologies were noted at the commencement of the meeting.

·    Cr. Cameron O’Neil

·    Meryl Brumpton – Flying Surgical & Flying Obstetric Service

·    Christopher Kerr – Care Flight Group QLD

·    Jon Hamer – Qantas

 

Item 2                   Confirmation of Minutes

Resolution AP/10.2013/05

Moved:          Lyn Kajewski                       

Seconded:   Vicki Beitz

That the Airport Advisory Committee Meeting minutes of 4th September 2013 be confirmed.

                                                                                                                                                                                                                                                                                                                                                                       

 
 


               

                               

 

 

 

 

 

 

Business Arising from Minutes

Lyn Kajewski noted that Council are required to provide feedback to all tender applicants along with feedback on the application for unsuccessful applicants. It was discussed in a previous Airport Advisory Committee meeting that unsuccessful tender applicants should be provide feedback in relation to their application for the Airport kiosk.  Ben Jones advised that he is working through all tender applications that were submitted. It is intended that this will be completed and feedback provided within a two week time frame.

 

Item 3                   General Aviation Parking

Ben Jones advised that this item has been submitted as an Agenda item for the next Council meeting being held 9th October 2013.

 

Item 4                   Passenger Transport

Ben Jones advised that this item has been submitted as an Agenda item for the next Council meeting being held 9th October 2013. Given that the written correspondence will be sent to organisations that have committed funding to the Airport, it is appropriate that Council are aware of and support the correspondence.

 

Item 5                   Terminal Seating & Kiosk Update

Ben Jones advised that the new terminal seating arrived and has been installed. To avoid congestion when passengers are arriving or departing, as many seats as possible were installed without closing in any area that passengers normally move through. The committee discussed the need for more seating but no decision was made.

 

Ben Jones advised that the kiosk fit out is on track, with the fit out due to be finished 3rd October. Nektar Remote Hospitality advised that they will be operation the following week. 

 

The committee also requested an update on the progress of the third check-in counter. Ben Jones advised that the conveyor unit has been ordered with an advised installation date of mid November. The committee felt that this time frame was too long and discussed short term solutions to the issue. Ben advised that a carry-on luggage only counter can be made operational if QantasLink install a computer at the existing desk. The committee requested Ben follow up with QantasLink regarding this.

 

Item 6                   Surat Airport – Runway lighting

Ben Jones updated the committee on the recent notification of the Pilot Activated Lighting (PAL) not being able to be activated by an RFDS pilot. At the time of the incident an electrician manually activated the lights. The PAL System was tested the next day with a hand held air band radio, the PAL activated both times it was tested. Ben contacted the electrician to enquire as to what was required to activate the PAL, he was advised it was manually activated as per normal procedure and no fault was found.  RFDS have been notified of this.  All sites are continually being tested once a week to ensure the PAL system is working.

 

Item 7                   Injune Airport Update

Injune Airport works have been completed and the Airport is now operation to all aircraft 5700kg that receive prior permission. Avdata for Injune Airport has been ordered and is expected to arrive next week. Installation of the unit should follow within 1 to 2 weeks after delivery.

 

The committee discussed the need for Avdata across all sites as a potential revenue stream and allowing Airport staff to monitor traffic. It was noted by Cr. Denton that this topic was something for future consideration; however no decision was required by the committee at this time.

 

Item 8                   Security Checks – Liquids

Cr. Denton had received a complaint about passengers not being able to take their take-a-way coffee through the screening point. Cr. Denton requested clarification as to why this is not permitted.

Ben Jones advised that passengers are not permitted take-a-way coffee cups through the screening point as there is no way for screening staff to verify the contents of the container i.e. is there a prohibited or dangerous item concealed within the container. The contents cannot be x-rayed as the risk of the cup spilling its contents inside the x-ray machine is too great. This is standard procedure for all screened airports in Australia.

Item 9                   Secure apron signage

Ben Jones advised that the secure apron signage located on the light pole at the edge of the General Aviation (GA) apron has been located to a more visible location. The intent being that it will be clearer for GA users to see the signage advising not to cross from the unscreened apron to the screened apron.

 

 

Item 10                 AAA Regional Airport of the Year Nomination

Ben Jones advised that Council nominated Roma Airport for the Regional Airport of the Year Nomination under the category ‘Regional Airport of the Year – 50,000 to 499,999 passengers’. Roma did not win, however was highly commended as a significant and incredible achievement.

 

Cr. Denton requested an update on the terminal development. Ben Jones advised quotes have been requested for the detailed design of the development. The quotation will include full costs, timeframes and architectural, electrical, plumbing and environmental planning. The quotes are required back by 13th October.

 

Item 11                 General Business

The committee requested an update on the Mitchell Airport fence.  Ben Jones advised that he is still awaiting quotations from contractors regarding the fence.

Robert Lethbridge noted that he has been told of poor reception within the Roma Airport terminal and enquired as to any reason this might be occurring. Ben Jones advised he will consult with Telstra on this issue and report back once he receives advice from Telstra.

Robert Lethbridge also noted that the flight boards in the terminal is not up to date, which has lead to confusion for passengers boarding flights. Ben Jones advised that a recent QantasLink audit found a fault with the flight boards and a job has already been logged with the appropriate company. The committee advised Ben to monitor this to ensure the issue is resolved. 

 

The committee discussed change of venue to Council Chambers for meetings for ease of access. The committee agreed that this was the best location. It was decided that the next meeting would still be held at the Roma Airport so the committee could see the new kiosk once it was complete.

 

Greg Shaw enquired as to how often the runway and apron were swept as he found mental in his aircraft tyre on Monday 30th September (mid morning). Ben Jones advised that this task was completed once a week, but would follow up with Greg to advise when the last time this task was completed. 

 

 

Cr. Denton declared the meeting closed at 7:05pm

 

...............................................                                                                     .............................................

Chair                                                                                                           Date

 

 


Maranoa Regional Council

    

General Meeting -  27 November 2013

Officer Report

Meeting: General  27 November 2013

Date: 6 November 2013

Item Number: 11.1

File Number: D13/54002

 

Subject Heading:                     South West Partnership Council

Classification:                                   Open Access  

Name of Applicant:                          N/a

Location:                                            N/a

Author & Officer’s Title:                 Julie Neil, Manager - Social Services

 

 Executive Summary: 

The South West Partnership Council (SWPC) is an opportunity for government, non government, private and public sectors to collaborate, coordinate and communicate primary health care initiatives within the South West. The goal is to facilitate improved health outcomes for residents through integrated and seamless systems.

The SWPC invites Maranoa Regional Council to become an active member.

 

 

Officer’s Recommendation: 

That Council endorse;

1.   A partnership between Maranoa Regional Council and the South West Partnership Council, and

2.   The Manager – Social Services to be assigned Council representative, and

3.   The Manager – Social Services to liaise with the five other South West shires to ascertain their respective involvement interest.

 

 

Body of Report:

On 23 October 2013, the Manager Social Services was invited to attend the South West Partnership Council meeting. Partners include; Medicare Local, South West Hospital Health Service, Charleville and Western Areas Aboriginal and Torres Strait Islander Health, Goondir Aboriginal & TSI Health Service, Cunnamulla Aboriginal Corporation for Health, Royal Flying Doctors Service, Vital Health, Check-up, Anglicare and Bluecare.

 

The first objective of this meeting was to ascertain the current partners’ interest in continuing this forum, established January 2012 by Medicare Local Chief Executive, Andrew Harvey. Secondly, to determine whether Maranoa Regional Council would consider a partnership appropriate, see benefit and be included. Thirdly, to request that Maranoa Regional Council liaise with the other five shires to ascertain their respective Council interest to be involved. Finally; to identify the three top issues based on current regional statistics, Needs Assessments and organisational capacities to influence and exert efforts towards improvement, over the next twelve months.

 

Existing partners were enthusiastic and committed to the SWPC and its shared objectives, and wished to continue. As the representative of Maranoa Regional Council, it was relayed to the group that there was definite merit in our Council partnering, however, approval for any action would be required from the elected Council.

 

The three identified issues and barriers to resident health and wellbeing included; Healthy Lifestyles (incorporating smoking, nutrition, obesity and exercise), Labor workforce, Transport and access. During the course of the meeting; other wish list items were identified and these included the need for a Service Directory and consistent messaging, with regard to health literacy.

 

Collaborating and sharing information within this forum will improve Council’s capacity to deliver existing services, identify need and service delivery gaps within the region and plan accordingly.

 

Consultation (internal/external):

Leah Wyman, CWAATSICH;

Judith Skinner, DDSWQML;

Kerry Crumblin, CACH;

Jean Benham, Vital Health & Private Allied Health;

Sue Harrison, Blue Care;

Ellaina Wingate, CWAATSICH;

Chris Small, SW HHS;

Jennifer Craig, Regional Manager Coastal and Southwest RFDS

Lindy Fentiman, Check Up;

Dr Graeme Kelly, Chief Executive SW HHS;

Ann Maree Liddy, Check Up;

Josh Freeman, SW HHS;

Helen Wassman, SW HHS;

Annmarie McErlain, SW HHS;

Tiana Gurney, DDSWQML;

Andrew Harvey, DDSWQML;

Laurice Kennedy, Vital Health and Private Allied Health;

Meryl Brumpton, SW HHS;

  Tom Gibson, SW HHS;

 

Risk Assessment (Legal, Financial, Political etc.):

Nil

 

Policy Implications:

Nil

 

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.11(a) To administer various social support programs in accordance with defined services agreements and within financial limitations as per funding received and the level of community service obligation as determined by Council from time to time.

Supporting Documentation:

1View

South West Partnership Agreement

D13/57764

 

Report authorised by:

Julie Reitano, Chief Executive Officer


Attachment 1

South West Partnership Agreement

 

 

South West Health Partnership Council (SWHPC)

 Partnership Agreement

 

 

Purpose

The Health Partnership Council for the South West region of Queensland is a voluntary, collaborative, communicative and responsive group for primary health care initiatives in that area.  Members will work together to drive, inform and oversee the collaborative planning, development, implementation and review of commonly agreed health care service integration objectives and activities.

Goal

The goal of the South West Health Partnership Council is to facilitate improved health outcomes for residents through integrated, seamless systems.

Objectives

•     Identify areas of interest for collaboration that reflect existing health service provider and community health issues

•     Develop, review and implement an agreed strategic and implementation plan around areas of interest

•     Identify barriers and develop solutions for successful outcomes

•     Inform and obtain feedback from other stakeholders about relevant activities

•     Regularly review areas of interest identified to maintain the relevance and usefulness of discussions.

•     Maintain a health service map for the SW region outlining all services provided and by whom to identify gaps in services and areas of duplication.

•     Supporting an adequately trained and skilled workforce.

•     Creating a shared platform of health information for consumers.

•     Maintain respect for member colleagues, their organisations and agendas.

Timeframe

This Agreement covers the period 23 October 2013 to 31 December 2014. 

 

 

 

Membership

The South West Health Partnership Council members are drawn from executive level positions within:

•     South West Hospital and Health Service

•     Darling Downs South West Queensland Medicare Local

•     RHealth

•     Royal Flying Doctors Service

•     CWAATSICH

•     Goondir ATSICHS

•     Cunnamulla Aboriginal Corporation for Health

•     Anglicare

•     Blue Care

•     Private Allied Health representative (Vital Health)

•     CheckUp

•     SW Local Government representative (Maranoa Regional Council)

•     Queensland Police Service

•     Mental Health Services representative

Other organisations may be invited to provide expert advice to the Partnership Council, as required.

Meetings

•     The Chair is to be re-elected by the Partnership Council members at the annual planning meeting.

•     Will be a minimum of four times a year, of which one meeting will be a dedicated annual planning meeting.

•     A quorum for the Partnership Council to open and conduct business is half of the total member organisations plus one

•     The secretariat  (provided by the parent organisation of the Chair) for the Partnership Council will:

o     distribute the agenda for meetings a minimum of five working days prior to the meeting date,

o     record minutes and distribute them to all members within five working days of the meeting.

•     Membership of the council will be reviewed by the council if a member organisation is absent for more than 2 meetings a year

•     Meetings may be rotated across towns in the SW region with the option of members tele/videoconferencing in for attendance.

•     Council will aim for at least one (1) meeting per year where all members are in attendance for planning purposes and evaluation of council performance.

•     Decision making will be by majority vote by the members only after optimal consultation of all members has taken place.

Review

The South West Health Partnership Council will review this agreement annually on the dedicated planning day.

Conflict of Interest

Organisational and personal interests or biases are to be declared at the commencement of each meeting.  Generally, if the member has an organisational bias, once it is declared, the member will be able to continue to participate in discussion.  However, if it is a private interest that is declared, the Chair may direct the member to exclude themselves from participating in the relevant discussion.

Exiting/terminating membership with the SWPC

Should a member group wish to terminate their membership a letter advising of such should be tabled stating same at the next meeting of the SWHPC.

 

Definition

South West region includes the Local Government areas of Maranoa, Balonne, Paroo, Quilpie, Bulloo and Murweh.

This Agreement reflects the common understanding of the following parties:

 

 

 

 

SIGNED FOR AND ON BEHALF OF

 

South West Hospital and Health Service 

Chief Executive

 

______________________________                                ______________________________

(Sign)                                                                           (Print)

           

_____________________________                                 Date:  ______________________

(Title)

 

 

Darling Downs South West Queensland Medicare Local Limited

Chief Executive Officer

 

___________________________                                      _______________________________________

(sign)                                                                                   (sign)

 

___________________________                                      Date:  __________________________________       

(Title)

 

 

RHealth Limited

President/CEO

 

______________________________                                ______________________________

(Sign)                                                                           (Print)

           

_____________________________                                 Date:  ______________________

(Title)

 

 

 

 

 

Royal Flying Doctors Service

Chief Executive Officer

 

______________________________                                ______________________________

(Sign)                                                                           (Print)

           

_____________________________                                 Date:  ______________________

(Title)

 

 

Anglicare

CEO/Manager

 

______________________________                                ______________________________

(Sign)                                                                           (Print)

           

_____________________________                                 Date:  ______________________

(Title)

 

 

Charleville Western Areas Aboriginal Torres Strait Islander Community Health Ltd (CWAATSICH)

Chief Executive Officer

 

______________________________                                ______________________________

(Sign)                                                                           (Print)

           

_____________________________                                 Date:  ______________________

(Title)

 

 

Goondir Aboriginal & Torres Strait Islanders Corporation for Health Services

Chief Executive Officer

 

______________________________                                ______________________________

(Sign)                                                                           (Print)

           

_____________________________                                 Date:  ______________________

(Title)

 

 

Cunnamulla Aboriginal Corporation for Health

Chief Executive Officer

 

______________________________                                ______________________________

(Sign)                                                                           (Print)

           

_____________________________                                 Date:  ______________________

(Title)

 

 

Bluecare

Regional Manager/Appointed Representative

 

______________________________                                ______________________________

(Sign)                                                                           (Print)

           

_____________________________                                 Date:  ______________________

(Title)

 

 

Vital Health

Director

 

______________________________                                ______________________________

(Sign)                                                                           (Print)

           

_____________________________                                 Date:  ______________________

(Title)

 

 

CheckUp

Chief Executive Officer

 

______________________________                                ______________________________

(Sign)                                                                           (Print)

           

_____________________________                                 Date:  ______________________

(Title)

 

 

Maranoa Regional Council

Chief Executive Officer

 

______________________________                                ______________________________

(Sign)                                                                           (Print)

           

_____________________________                                 Date:  ______________________

(Title)

 

 

 

Queensland Police Service

Regional Manager

 

______________________________                                ______________________________

(Sign)                                                                           (Print)

           

_____________________________                                 Date:  ______________________

(Title)

 

 

Mental Health Services (Appointed from within SW HHS)

Manager/Appointed Representative

 

______________________________                                ______________________________

(Sign)                                                                           (Print)

           

_____________________________                                 Date:  ______________________

(Title)

 

 

 

 


Maranoa Regional Council

    

General Meeting -  27 November 2013

Officer Report

Meeting: General  27 November 2013

Date: 4 November 2013

Item Number: 13.1

File Number: D13/53324

 

Subject Heading:                     Waste Fees and Charges

Classification:                                   Open Access  

Name of Applicant:                          N/A

Location:                                            Council Facilities

Author & Officer’s Title:                 Margaret Milla, Coordinator - Waste

 

Executive Summary: 

Between 30th August and 31st October, the Roma waste facility weighbridge has recorded over 3200 tonnes of mixed construction and demolition (builders) waste and over 1600 tonnes of commercial and industrial waste.  The current fee structure does not provide cost recovery for the facility or means to fund future works required at the facility such as construction of new cells, landfill closure and rehabilitation and development of new landfill facility when required.  The current fees work out to approximately $10 per tonne.  The day to day operational costs have been calculated at approximately $40 to $45 per tonne of waste delivered to this site. The proposed fees identified in the table below will initially provide cost recovery to Council for daily operating costs.

 

Waste Received – Sept & Oct 2013

Income from waste received

Cost of processing waste received ($40/t)

Income from proposed fees at $48/t

4329.23 tonnes

$43,577.55

$173,169.20

$207,803.04

Table 1.  Cost comparison

 

Officer’s Recommendation: 

That Council adopt the proposed waste fees and charges and give 6 weeks notice to all commercial operators currently using the waste facility.

 

 

Body of Report:

The weighbridge at the Roma waste facility was opened to public traffic on the 30 August 2013.  Since its opening, the weighbridge has recorded over 3200 tonnes of mixed construction and demolition (builders) waste and over 1600 tonnes of commercial and industrial waste up to 31 October 2013.

 

Although historical figures relating to the amount of waste received at the facility is not accurate;  due to operators estimating waste weight delivered; however there has been a significant increase of waste received over the past few years primarily from camp construction by the resource sector within the region. Majority of the waste is produced during construction of the camps and then once they commence operating all waste is transported back to the Roma waste facility.

 

Weighbridge figures show that kerbside waste collected by Racelog from the urban areas of Roma, Wallumbilla, Yuleba and Jackson and limited amount of businesses in these town areas, equates to 16.2 percent of the total general waste (not inclusive of construction and demolition waste). It has been identified approximately 75% is generated by resource industry camps.  

 

At present the waste fees are charged on a per truck load basis.  A per tonne cost has been calculated based on data collected during September and October.

 

•     2745.03 tonnes of commercial and industrial waste – on Council’s current statutory fees for a heavy truck - $44.75 calculates out to approximately $8.53/tonne.

 

•     1584.20 tonnes of construction and demolition waste – on Council’s current statutory fees for a heavy truck - $44.75 calculates out to approximately $10.95/tonne.

 

The current day to day operating costs have been calculated to be between $40 and $45 per tonne. This cost includes:

•     Internal plant hire

•     Wages

•     Staff PPE

•     Electricity

•     Staff consumables eg. Tea, coffee, sugar, toilet paper etc

•     Annual weighbridge maintenance

•     Staff training

•     WMAA membership

•     Cell airspace

•     Administration

•     Reprocessing of some waste eg. Concrete crushing

 

 The daily operational costs do not include:

 

•     Lining of cells – dependant on new guidelines set by EHP

•     Leachate collection – install new catchment in future cells

•     Groundwater monitoring program – initial set up of bores and testing each quarter

•     Landfill closure & rehabilitation costs – plan development, capping, groundwater monitoring, gas monitoring etc

•     After life care – on average approximately 30 years

•     Development of new landfill – stricter conditions

•     Mulching of green waste

•     Future development of current site eg. Construction of ‘onsite transfer station’ and operating costs (emptying of bulk bins)

•     Contractors

•     Carbon emissions tax

•     Recycling

 

 

Based on the figures described  above, the difference between current charges/income from commercial waste and current daily operational costs are significant as shown in the table below:

 

 C&D and C&I waste received Sept & Oct 2013

Income received

At daily operating cost of $40/tonne

Council subsidising in 2 months

C&D = 2745.03t

C&I = 1584.20t

Total  = 4329.23t

 $43,577.55

(Avg $10.06/tonne)

$173,169.20

-$129,591.65

Table 1.  Daily operating cost and current charge comparison

C & D – Construction and demolition waste

C & I – Commercial and Industrial

 

As indicated above, the current fees do not cover daily operational or future large scale costs such as construction of new cells, closing the site once it has reached capacity and developing a new landfill on another site.  Costs associated with closing a landfill and providing rehabilitation to the site, if undertaken properly, are extremely high. (rehabilitation Townsville refuse site $4 million 94 000 square metres of landfill site).

 

The costs associated with developing a new site are also substantial, particularly with the approval conditions that are imposed by Environment and Heritage Protection Agency on new landfill developments today. 

 

As cost recovery is currently not occurring, the balance required to operate this facility must be drawn from elsewhere ie.  general funds of Council.  An extrapolation of the figures in the table above shows that over a 12 month period, the potential cost to Council could be in the vicinity of $777,500.    

 

In order to increase the potential for resource recovery eg. scrap steel and concrete, the fees need to provide an incentive for customers to separate their waste.  By having a higher fee for mixed loads of construction and demolition waste, concrete etc, and a lower fee for clean, uncontaminated loads, will encourage customers to separate their waste which helps reduce the amount of waste going to landfill, thus taking up valuable airspace and reducing the life expectancy of the site.

 

It is recommended that the introduction of the proposed new fee structure for charging per tonne rather than volume be set at a minimum of cost recovery level for the remainder of this financial year.

 

Consultation (internal/external):

Kay Crosby – Manager Environmental Health

Tony Dixon – Technical Waste Officer

Balonne Shire Council

Central Highlands Regional Council

Risk Assessment (Legal, Financial, Political etc.):

Political backlash for Councilors from members of the community whom do not have an understanding of the costs associated with operating a landfill.

 

Financail burden to rate payers in the future – developing new site, implementing rehabilitation of current site and completion stage.

Policy Implications:

Nil

Financial Resource Implications:

Rate payers currently subsidizing waste generators – identified as mainly commercial waste generators

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.9(e) To undertake a review of all waste management processes and services with a view to identify improvements and efficiencies in the existing service provision and possible service expansion opportunities.

Supporting Documentation:

1View

Proposed Waste Fees and Charges 2013

D13/54970

 

Report authorised by:

Sandra Crosby, Manager - Environmental Health, Compliance & Waste

Robert Hayward, Director - Development, Facilities & Environmental Services


Attachment 1

Proposed Waste Fees and Charges 2013

 

Proposed Waste Fees and Charges 2013

Commercial & Industrial (C&I)

-      General waste from commercial & industrial premises

All tandem trailers, light trucks, medium rigid, heavy rigid, semi trailers etc to be weighed

$48/tonne or $15/m3 (at Waste facilities with no weighbridge – prior approval required)

Construction & Demolition (C&D)

-      Builders waste

All tandem trailers, light trucks, medium rigid, heavy rigid, semi trailers etc to be weighed

 

$48/tonne (mixed load) or $15/m3 (waste facilities with no weighbridge – prior approval required)

$24/tonne (separated load) or $8/m3 (waste facilities with no weighbridge

Concrete – clean

$30/tonne or $30/m3

C&I and C&D –

To save vehicles from having to enter site twice to be weighed.

 

Ute

$15

Trailer (6x4 Box Trailer)

$15

Ute & Trailer (6x4 Box Trailer)

$25

 

 

Dead animals

As per current fees and charges

 

 

Other regulated waste

Considered case by case upon application

 

 

Green waste – domestic

No charge

Green waste (with root balls, stumps, large trunks)

$30/tonne

Green waste – commercial

$15/tonne

Pallets & Timber Packing Crates

$15/tonne

Power Poles or treated poles

$40 per pole

 

 

Clean soil

No charge

Low level contaminated soil (suitable for day cover)

$35/tonne

High level contaminated soil (not suitable for day cover)

POA – test results required

Asbestos

$132.00/tonne

Scrap steel, car bodies, white goods

No charge

Batteries

No charge

E-waste

No charge

Motor Oil

No charge

 

 

Tyres

As per current fees and charges

 

 

Domestic Waste (excluding asbestos & tyres)

No charge

 

·    Cubic metre prices to be charged at waste facilities with no weighbridge (by prior approval only)

·    Cubic metre prices have been calculated using the volume/weight conversion factor tables provided by EHP.


Maranoa Regional Council

    

General Meeting -  27 November 2013

Officer Report

Meeting: General  27 November 2013

Date: 13 November 2013

Item Number: 13.2

File Number: D13/55364

 

Subject Heading:                     Request for Refund of Development Application Fees

Classification:                                   Open Access  

Name of Applicant:                          Surat Golf Club

Location:                                            King Street, Surat

Author & Officer’s Title:                 Mark  Westbrook, Coordinator - Building Certification

 

Executive Summary:  The Surat Golf Club has requested a refund of Building Application fees ($655.20) paid to Council for the establishment of a new club house.

 

 

Officer’s Recommendation:  Council refund all application fees prescribed for the approval of the proposed works.

 

 

 

Body of Report:  The Surat Golf Club has made application for State Government funding to establish a new club house.  The existing club house has suffered a termite infestation and become unusable due to structural damage. 

 

As part of the grant application the Club was required to make application to Council for a preliminary building approval.  The Club is seeking a refund of the Building Application fees ($655.20) paid to Council.

 

Consideration must be given to the fact that the Surat Golf Club is a community sports organization run by volunteers.  The loss of revenue to Council is minimal compared to the benefit the Surat Golf Club provides to the community.

Consultation (internal/external):

Loren Clancy – President Surat Golf Club

Danielle Pearn – Manager of Development

Fiona Vincent – Sport & Recreation Coordinator

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Council may receive other requests for fee refunds, however the circumstances around each project will vary and therefore each case should be considered individually.

Financial Resource Implications:

$655.20.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.2(a) To undertake Council’s regulatory function in relation to the administration of Building Certification Codes and legislation in a consistent and responsible manner in the interests of maintaining community standards and wellbeing.

Supporting Documentation:

1View

Applicant Request

D13/55355

 

Report authorised by:

Danielle Pearn, Coordinator - Planning


Attachment 1

Applicant Request

 



Maranoa Regional Council

    

General Meeting -  27 November 2013

Officer Report

Meeting: General  27 November 2013

Date: 13 November 2013

Item Number: 13.3

File Number: D13/55411

 

Subject Heading:                     Request for Refund of Development Application Fees

Classification:                                   Open Access  

Name of Applicant:                          Maranoa Kindergarten

Location:                                            49 Bungil Street, Roma

Author & Officer’s Title:                 Mark  Westbrook, Coordinator - Building Certification

 

Executive Summary:  The Maranoa Kindergarten has requested a refund of the Development Application Fees paid to Council ($1021.77) for Building Additions and Alterations at 49 Bungil Street, Roma. 

 

 

Officer’s Recommendation:  Council refund all fees prescribed for the approval of the proposed works.

 

 

 

Body of Report:  The Maranoa Kindergarten has won a grant to proceed with Building Additions and Alterations at 49 Bungil Street, Roma.  While the grant is substantial it does not cover the entirety of the project.  The Maranoa Kindergarten is seeking a refund of the Building & Plumbing Application Fees ($1021.77) paid to Council as they are a not-for-profit organisation.

 

Consideration must be give to the fact that the Maranoa Kindergarten is a “Not for Profit” Organisation.  The loss of revenue to Council for this application is minimal compared to the social benefits that the Maranoa Kindergarten provides to the community.

Consultation (internal/external):

Jo Bryant – Maranoa Kindergarten (External)

Tanya Mansfield – Manager Facilities (Internal)

Danielle Pearn – Coordinator Planning (Internal)

 

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Council may receive other requests for fee refunds, however the circumstances around each project will vary and therefore each case should be considered individually.

Financial Resource Implications:

$1021.77.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.2(a) To undertake Council’s regulatory function in relation to the administration of Building Certification Codes and legislation in a consistent and responsible manner in the interests of maintaining community standards and wellbeing.

Supporting Documentation:

1View

Applicant Request

D13/55409

 

Report authorised by:

Danielle Pearn, Coordinator - Planning


Attachment 1

Applicant Request

 



Maranoa Regional Council

    

General Meeting -  27 November 2013

Officer Report

Meeting: General  27 November 2013

Date: 13 November 2013

Item Number: 13.4

File Number: D13/55431

 

Subject Heading:                     Assesable Building Works - Residential Outbuilding Exceeding 120m2 in the Rural Zone (448.65m2) (File: 2013/18788).

Classification:                                   Open Access  

Name of Applicant:                          Sunshine Sheds & Garages

Location:                                            Lot 6 Hartleys Lane Roma (Lot 6 on SP184947)

Author & Officer’s Title:                 Mark  Westbrook, Coordinator - Building Certification

 

Executive Summary:   Sunshine Sheds & Garages have made application for Assessable Building Works for a relaxation of the residential outbuilding maximum size in the Rural Zone.

 

 

Officer’s Recommendation:  The application for Assessable Building Works (Residential Outbuilding exceeding 120m2 in the Rural Zone) at Lot 6 Harleys Lane, Roma, be refused due to non-compliance with the Rural Area Code contained in the Bungil Shire Planning Scheme.

 

 

Body of Report: The applicant seeks Council approval to establish a residential outbuilding exceeding 120m2 floor area in the Rural Zone.  The proposed shed is 448.65m2 in floor area (L29.910m x W15m x H5.523m) and consists of 5 bays.

The landowners have advised that it is their intent to utilise the outbuilding for the storage of motor vehicles and machinery (Refer to Attachment 1). 

The subject site is a vacant allotment located at 302 Hartley Lane, Roma.  The site comprises an area of 16.94 hectares and is situated within the Rural Zone of the Bungil Shire Planning Scheme.

It is proposed the outbuilding be positioned 133.2 metres from the front property boundary and 282 metres from the rear boundary.  Side boundary clearances of 40 metres and 115 metres are proposed to the northern and eastern boundaries respectively. 

The Rural Area Code of the Bungil Planning Scheme seeks to ensure that outbuildings do not compromise the rural amenity of the zone.  The Acceptable Solution of the code limits the size of residential outbuildings to structures 8.5 metres in height and 120m2 in floor area.

 

The criteria of the draft Maranoa Planning Scheme includes the following size restrictions for outbuildings located in the Rural Zone:

 

Lots equal to or > 1000ha – No size limit

Lots equal to or > 10ha & < 1000ha – 150m2

Lots < 10 ha – 82m2

 

The proposed outbuilding significantly exceeds the maximum size for outbuildings within the Rural Zone of the Bungil Shire Planning Scheme.  The outbuilding is proposed to be used for domestic purposes and machinery storage yet no residence exists on the site and the allotment is below the useful minimum size to be economically viable for agricultural activities.  The applicant has failed to demonstrate the how the amenity of the area will be maintained and there are insufficient grounds to justify an approval contrary to the planning scheme.

Consultation (internal/external):

Danielle Pearn – Coordinator Planning (Internal)

Risk Assessment (Legal, Financial, Political etc.):

The applicant has appeal rights under SPA against any decision of Council.

Policy Implications:

Nil.

Financial Resource Implications:

If the applicant were to appeal the decision of Council, Council would be faced with the cost of defending the decision in court.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.2(a) To undertake Council’s regulatory function in relation to the administration of Building Certification Codes and legislation in a consistent and responsible manner in the interests of maintaining community standards and wellbeing.

Supporting Documentation:

1View

Application documents

D13/57145

 

Report authorised by:

Danielle Pearn, Coordinator - Planning


Attachment 1

Application documents

 



Attachment 1

Application documents

 




Maranoa Regional Council

    

General Meeting -  27 November 2013

Officer Report

Meeting: General  27 November 2013

Date: 18 November 2013

Item Number: 13.5

File Number: D13/56258

 

Subject Heading:                     Renewal of Special Lease 200690, being Lot A on DL419 Reserve for Gravel purposes, R28 Dublin - Res 90-90A

Classification:                                   Open Access  

Name of Applicant:                          Department of Natural Resources and Mines

Location:                                            Lot A on DL419 Reserve for Gravel purposes.

Author & Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

 

Executive Summary: 

The Department of Natural Resources and Mines seeks Council’s views on an Application for Renewal of Special Lease 200690, being Lot A on DL419, Reserve for Gravel purposes, R28 Dublin – Res 90-90A.

 

Officer’s Recommendation:  

That Council advise the Department of Natural Resources and Mines that the reserve is still required for its gazetted purpose and Council has no objection to the application for renewal of Special Lease 200690, being Lot A on DL419, Reserve for Gravel purposes on the following conditions:-

1.  All boundary fencing is to be maintained in stock proof condition for the term of the lease.

2.  Lessee must implement suitable control to manage and or eliminate pest plants.

3.  Lessee must participate in Local Government coordinated baiting campaigns for the management and control of pest animals.

4.  Should the parcel of land have a road managed by local government and/or state government, the road is to be fenced out to increase safety of motorised transport.

 

Body of Report:

The Department of Natural Resources and Mines has advised the above lease expires on 24 October 2014 and the department is considering the renewal of Special Lease 200690, being Lot A on DL419, Reserve for Gravel purposes.

 

In accordance with usual practice, the Department of Natural Resources and Mines is seeking Council’s views or requirements that may affect the future use of the land or if a different form of tenure may be considered a more appropriate with regards to the following –

 

 • Confirmation that the reserve is still required for its gazetted purpose

 

 • On expiry of the existing lease, would you as Trustee be prepared to offer the current lessee a Trustee Lease or Trustee Permit over the subject area in accordance with Section 57 of the Land Act 1994 and Policy PUX/901/210 — Leases over reserves.

 

 • If entering into a Trustee Lease or Trustee Permit is not an option, your views or requirements to the granting of a new Term Lease over the subject area.

 

Discussions have been held with Council’s Manager of Environment who has indicated that she has no objections to the renewal of a Special Lease 200690 under the following conditions:

 

1.  All boundary fencing is to be maintained in stock proof condition for the term of the lease.

2.  Lessee must implement suitable control to manage and or eliminate pest plants.

3.  Lessee must participate in Local Government coordinated baiting campaigns for the management and control of pest animals.

4.  Should the parcel of land have a road managed by local government and/or state government, the road is to be fenced out to increase safety of motorised transport.

Consultation (internal/external):

Department of Natural Resources and Mines

Kay Crosby - Manager Environmental Services

Tanya Mansfield - Manager Facilities

Risk Assessment (Legal, Financial, Political etc.):

Nil financial risk as the Department of Natural Resources & Mines incur the costs involved with lease preparation

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

Department of Natural Resources and Mines - Renewal of Lease - Special Lease 200690 - Being Lot A on DL419 - Reserve for Gravel Purposes - R28 Dublin - Res 90-09A

D13/54465

2View

Map - D13/56230     Map - area covering Special Lease 200690, being Lot A on DL419 - Reserve for Gravel purposes.

D13/56230

 

Report authorised by:

Tanya Mansfield, Manager - Facilities


Attachment 1

Department of Natural Resources and Mines - Renewal of Lease - Special Lease 200690 - Being Lot A on DL419 - Reserve for Gravel Purposes - R28 Dublin - Res 90-09A

 




Attachment 2

Map - D13/56230           Map - area covering Special Lease 200690, being Lot A on DL419 - Reserve for Gravel purposes.

 


Maranoa Regional Council

    

General Meeting -  27 November 2013

Officer Report

Meeting: General  27 November 2013

Date: 18 November 2013

Item Number: 13.6

File Number: D13/56302

 

Subject Heading:                     Renewal of Term Lease 221644, being Lot 25 on WV1834 Reserve for Water purposes, R339 Waldegrave - Res 5354

Classification:                                   Open Access  

Name of Applicant:                          Department of Natural Resources and Mines

Location:                                            Lot 25 on WV1834 Reserve for Water purposes.

Author & Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

 

Executive Summary: 

The Department of Natural Resources and Mines seeks Council’s views on an Application for Renewal of Term Lease 221644, being Lot 25 on WV1834, Reserve for Water purposes, R339 Waldegrave – Res 5354.

 

Officer’s Recommendation: 

Council advise the Department of Natural Resources and Mines that the reserve is still required for its gazetted purpose and Council has no objection to the application for renewal of Term Lease 221644, being Lot 25 on WV1834, Reserve for Water purposes on the following conditions:-

1.  All boundary fencing is to be maintained in stock proof condition for the term of the lease.

2.  Lessee must implement suitable control to manage and or eliminate pest plants.

3.  Lessee must participate in Local Government coordinated baiting campaigns for the management and control of pest animals.

4.  Should the parcel of land have a road managed by local government and or state government, the road is to be fenced out to increase safety of motorised transport.

 

 

Body of Report:

The Department of Natural Resources and Mines has advised the above lease expires on 30 December 2014 and the department is considering the renewal of Term Lease 221644, being Lot 25 on WV1834, Reserve for Water purposes.

 

In accordance with usual practice, the Department of Natural Resources and Mines is seeking Council’s views or requirements that may affect the future use of the land or if a different form of tenure may be considered a more appropriate with regards to the following –

 

 • Confirmation that the reserve is still required for its gazetted purpose

 

 • On expiry of the existing lease, would Council as the Trustee be prepared to offer the current lessee a Trustee Lease or Trustee Permit over the subject area in accordance with Section 57 of the Land Act 1994 and Policy PUX/901/210 — Leases over reserves.

 

 • If entering into a Trustee Lease or Trustee Permit is not an option, Council’s views or requirements to the granting of a new Term Lease over the subject area.

 

Objections to the application, and any views or requirements that may affect the future use of the land should be sent to the Department of Natural Resources and Mines by close of business on 13/12/2013.

 

Discussions have been held with Council’s Manager of Environment who has indicated that she has no objections to the renewal of a Term Lease 221644, under the following conditions:

 

1.  All boundary fencing is to be maintained in stock proof condition for the term of the lease.

2.  Lessee must implement suitable control to manage and or eliminate pest plants.

3.  Lessee must participate in Local Government coordinated baiting campaigns for the management and control of pest animals.

4.  Should the parcel of land have a road managed by local government and or state government, the road is to be fenced out to increase safety of motorised transport.

Consultation (internal/external):

Department of Natural Resources and Mines

Kay Crosby - Manager Environmental Services

Tanya Mansfield - Manager Facilities

Risk Assessment (Legal, Financial, Political etc.):

Nil financial risk as the Department of Natural Resources & Mines incur the costs involved with lease preparation

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

Department of Natural Resources and Mines - Renewal of Lease - Term Lease 221644 - Being Lot 25 on WV1834 - Reserve for Water Purposes - R339 Waldegrave - Res 5354

D13/54691

2View

Map - area covering Term Lease 221644, being Lot 25 on WV1834 - Reserve for Water purposes.

D13/56292

 

Report authorised by:

Tanya Mansfield, Manager - Facilities


Attachment 1

Department of Natural Resources and Mines - Renewal of Lease - Term Lease 221644 - Being Lot 25 on WV1834 - Reserve for Water Purposes - R339 Waldegrave - Res 5354

 




Attachment 2

Map - area covering Term Lease 221644, being Lot 25 on WV1834 - Reserve for Water purposes.

 


Maranoa Regional Council

    

General Meeting -  27 November 2013

Officer Report

Meeting: General  27 November 2013

Date: 18 November 2013

Item Number: 13.7

File Number: D13/56385

 

Subject Heading:                     Renewal of Term Lease 221757, being Lot 10 on TM47 Reserve for Camping & Water purposes, R7 Tomoo - Res 15390

Classification:                                   Open Access  

Name of Applicant:                          Department of Natural Resources and Mines

Location:                                            Lot 10 on R7 Tomoo, Reserve Camping for Water purposes.

Author & Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

 

Executive Summary: 

The Department of Natural Resources and Mines seeks Council’s views on an Application for Renewal of Term Lease 221757, being Lot 10 on TM47, Reserve for Camping and Water purposes.

 

Officer’s Recommendation: 

Council advise the Department of Natural Resources and Mines that the reserve is still required for its gazetted purpose and Council has no objection to the application for renewal of Term Lease 221757, being Lot 10 on TM47, Reserve for Camping and Water purposes on the following conditions:-

1.  All boundary fencing is to be maintained in stock proof condition for the term of the lease.

2.  Lessee must implement suitable control to manage and/or eliminate pest plants.

3.  Lessee must participate in Local Government coordinated baiting campaigns for the management and control of pest animals.

4.  Should the parcel of land have a road managed by local government and/or state government, the road is to be fenced out to increase safety of motorised transport.

Body of Report:

The Department of Natural Resources and Mines has advised the above lease expires on 30 November 2014 and the department is considering the renewal of Term Lease 221757, being Lot 10 on TM47, Reserve for Camping and Water purposes.

 

In accordance with usual practice, the Department of Natural Resources and Mines is seeking Council’s views or requirements that may affect the future use of the land or if a different form of tenure may be considered a more appropriate with regards to the following –

 • Confirmation that the reserve is still required for its gazetted purpose.

 

 • On expiry of the existing lease, would Council as the Trustee be prepared to offer the current lessee a Trustee Lease or Trustee Permit over the subject area in accordance with Section 57 of the Land Act 1994 and Policy PUX/901/210 — Leases over reserves.

 

 • If entering into a Trustee Lease or Trustee Permit is not an option, Council’s views or requirements to the granting of a new Term Lease over the subject area.

 

Objections to the application, and any views or requirements that may affect the future use of the land should be received by the Department of Natural Resources and Mines by 13/12/2013.

 

Discussions have been held with Council’s Manager of Environment who has indicated that she has no objections to the renewal of Term Lease 221757, under the following conditions:

 

1.  All boundary fencing is to be maintained in stock proof condition for the term of the lease.

2.  Lessee must implement suitable control to manage and/or eliminate pest plants.

3.  Lessee must participate in Local Government coordinated baiting campaigns for the management and control of pest animals.

4.  Should the parcel of land have a road managed by local government and/or state government, the road is to be fenced out to increase safety of motorised transport.

Consultation (internal/external):

Department of Natural Resources and Mines

Kay Crosby - Manager Environmental Services

Tanya Mansfield - Manager Facilities

Risk Assessment (Legal, Financial, Political etc.):

Nil financial risk as the Department of Natural Resources & Mines incur the costs involved with lease preparation

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

Department of Natural Resources and Mines - Renewal Term Lease 221757 - Being Lot 10 on TM47 - Reserve for Camping &  Water Purposes - R7 -  Res 15390

D13/54507

2View

Map - area covering Term Lease 221757, being Lot 10 on TM47 - Reserve for Camping & Water purposes.

D13/56366

 

Report authorised by:

Tanya Mansfield, Manager - Facilities


Attachment 1

Department of Natural Resources and Mines - Renewal Term Lease 221757 - Being Lot 10 on TM47 - Reserve for Camping &  Water Purposes - R7 -  Res 15390

 




Attachment 2

Map - area covering Term Lease 221757, being Lot 10 on TM47 - Reserve for Camping & Water purposes.

 


Maranoa Regional Council

    

General Meeting -  27 November 2013

Officer Report

Meeting: General  27 November 2013

Date: 18 November 2013

Item Number: 13.8

File Number: D13/56423

 

Subject Heading:                     Renewal of Term Lease 221464, being Lot B on EG266 Reserve for Camping & Water purposes, R36 Elgin - Res 4451

Classification:                                   Open Access  

Name of Applicant:                          Department of Natural Resources and Mines

Location:                                            Lot B on EG266 Reserve for Camping & Water purposes.

Author & Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

 

Executive Summary: 

The Department of Natural Resources and Mines seeks Council’s views on an Application for renewal of Term Lease 221464, being Lot B on EG266 Reserve for Camping & Water purposes, R36 Elgin - Res 4451.

 

Officer’s Recommendation: 

Council advise the Department of Natural Resources and Mines that the reserve is still required for its gazetted purpose and Council has no objection to the application for renewal of Term Lease 221464, being Lot B on EG266 Reserve for Camping & Water purposes on the following conditions:-

1.         All boundary fencing is to be maintained in stock proof condition for the term of the lease.

2.         Lessee must implement suitable control to manage and or eliminate pest plants.

3.         Lessee must participate in Local Government coordinated baiting campaigns for the management and control of pest animals.

4.         Should the parcel of land have a road managed by local government and or state government, the road is to be fenced out to increase safety of motorised transport.

 

Body of Report:

The Department of Natural Resources and Mines has advised the above lease expires on 22 October 2014 and the department is considering the renewal of Term Lease 221464, being Lot B on EG266, Reserve for Camping and Water purposes.

 

In accordance with usual practice, the Department of Natural Resources and Mines is seeking Council’s views or requirements that may affect the future use of the land or if a different form of tenure may be considered a more appropriate with regards to the following –

 

1.   Confirmation that the reserve is still required for its gazetted purpose.

2.   On expiry of the existing lease, would Council as Trustee be prepared to offer the current lessee a Trustee Lease or Trustee Permit over the subject area in accordance with Section 57 of the Land Act 1994 and Policy PUX/901/210 — Leases over reserves.

3.   If entering into a Trustee Lease or Trustee Permit is not an option, your views or requirements to the granting of a new Term Lease over the subject area.

 

Objections to the application, and any views or requirements that may affect the future use of the land must be sent to the Department of Natural Resources and Mines by close of business on 13/12/2013.

 

Discussions have been held with Council’s Manager of Environment who has indicated that she has no objections to the renewal of a Term Lease 221464, under the following conditions:

 

1.         All boundary fencing is to be maintained in stock proof condition for the term of the lease.

2.         Lessee must implement suitable control to manage and or eliminate pest plants.

3.         Lessee must participate in Local Government coordinated baiting campaigns for the management and control of pest animals.

4.         Should the parcel of land have a road managed by local government and or state government, the road is to be fenced out to increase safety of motorised transport.

Consultation (internal/external):

Department of Natural Resources and Mines

Kay Crosby - Manager Environmental Services

Tanya Mansfield - Manager Facilities

Risk Assessment (Legal, Financial, Political etc.):

Nil financial risk as the Department of Natural Resources & Mines incur the costs involved with lease preparation

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

Department of Natural Resources and Mines - Renewal Term Lease 2214654, being Lot B on EG266 - Reserve for Camping &  Water Purposes - R36 -  Res 4451

D13/54468

2View

Map - area covering Term Lease 221464, being Lot B on EG266 - Reserve for Camping & Water purposes.

D13/56420

 

Report authorised by:

Tanya Mansfield, Manager - Facilities


Attachment 1

Department of Natural Resources and Mines - Renewal Term Lease 2214654, being Lot B on EG266 - Reserve for Camping &  Water Purposes - R36 -  Res 4451

 




Attachment 2

Map - area covering Term Lease 221464, being Lot B on EG266 - Reserve for Camping & Water purposes.

 


Maranoa Regional Council

    

General Meeting -  27 November 2013

Officer Report

Meeting: General  27 November 2013

Date: 20 November 2013

Item Number: 13.9

File Number: D13/56751

 

Subject Heading:                     Material Change of Use - "Extractive Industry" (File: 2013/18610)

Classification:                                   Open Access  

Name of Applicant:                          NJ Contracting Pty Ltd C/- Frances van Riet

Location:                                            "Ballaroo" 44 Begonia Road, BEGONIA QLD 4417 (Lot 5 on SP106996)

Author & Officer’s Title:                 Danielle Pearn, Coordinator - Planning

 

Executive Summary:  The application seeks approval for a Material Change of Use to establish an “Extractive Industry”, on land at “Ballaroo” 44 Begonia Road, Begonia (described as Lot 5 on SP106996). The development involves extracting between 5,000t to 100,000t of quarry material per year, intended for civil construction purposes.

 

The application is subject to Impact Assessment against the relevant provisions of Warroo Shire Planning Scheme 2004.  No submissions were received during the public notification period (6/9/13 to 27/9/13).

 

 

Officer’s Recommendation:  The application for Material Change of Use – Extractive Industry”, on land at “Ballaroo” 44 Begonia Road, Roma (described as Lot 5 on SP106996), be approved subject to the following conditions:

 

Preamble

 

a)      Refer to http://www.cmdg.com.au for the Capricorn Municipal Development             Guidelines (CMDG).

 

b)      The approved use may not commence until the Environmental Authority has          been given in relation to Environmentally Relevant activities prescribed under       the Environmental Protection Act 1994.

 

General

 

1.      Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.      Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.      Maintain the approved development being Material Change of Use – “Extractive Industry” in accordance with the approved plans:

Plan/Document number

Plan/Document name

Date

Drawing No.001

Proposed Development Ballaroo North Pit

NA

Drawing No.002

Proposed Development Ballaroo North Pit (with satellite image)

NA

NJC-SWP-030

Standard Work Procedure Weed & Pest Management

04/07/2013

NJC-SMMP-013

Emergency Response Plan

07/06/2012

NJC-SMMP-026

Activity Based Management Plan

22/03/2013

NJC-SMMP-012

Environmental Management Plan

17/12/2012

D5

Capricorn Municipal Development Guidelines – Stormwater Drainage Design D5 Design Guidelines

03/2012

D6

Capricorn Municipal Development Guidelines - Site Regrading Design Guidelines

03/2012

 

4.      During the course of the development works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.      All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.      The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

7.      All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Latest versions

 

8.      Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

9.      Stormwater, erosion and sediment control is to be managed as shown in the Activity Based Management Plan prepared by NJ Contracting dated 22.03.2013 in accordance with the CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

10.    There shall be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

 

11.    At the end of operations, remediation of the site is to occur after consultation with the landowner generally in accordance with the program shown in the Activity Based Management Plan prepared NJ Contracting dated 22.03.2013.

 

12.    Weeds and pests are to be monitored and controlled in accordance with the Standard Work Procedure Weed and Pest Management Plan prepared by NJ Contracting dated 04.07.2013.

 

Erosion Control

 

13.    If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

14.    All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7

 

15.    Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

16.    Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council. 

 

Services Provisions

 

17.    The site must be provided with on-site water supply with sufficient capacity to meet operational needs, including watering to minimise dust nuisance.

 

18.    Reticulated sewerage is unavailable to the development site. A development permit for plumbing and drainage works shall be sought from Council for any onsite sewerage system provided to the development.

 

19.    All onsite sewerage systems shall be designed in accordance with Division 4 – Standards for Sewerage Supply of the Warroo Shire Planning Scheme.

 

Rubbish Collection

 

20.    At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Access, Roads, Landscaping and Lighting

 

21.    The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

22.    All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Division 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) the CMDG Design Guidelines – D1 ‘Geometric Road Design’ and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

23.    Any damage to roads and infrastructure that is attributable to the progress of works on the development site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction.

 

24.    All weather vehicle access shall be provided for traffic movement within the development site.

 

25.    Unsealed internal roads are to be watered upon receipt of any complaint regarding dust nuisance caused by vehicle movements to and from the site, as determined by and to the satisfaction of Council.

 

Earthworks

 

26.    All earthworks for the development shall be undertaken in accordance with Capricorn Municipal Development Guidelines (CMDG) D6 ‘Site Regrading’ Design Guidelines.

 

Operations of Approved Use

 

27.    All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

28.    All approved uses must be carried out in accordance with the requirements of the approved management plans.

 

29.    Hours of operation of the approved use are limited to 6am-6pm Monday to Sunday.  No operations on Public Holidays.

 

30.    At the end of operations, remediation of the site is to occur after consultation with the landowner and generally in accordance with the Activity Based Management Plan prepared NJ Contracting dated 22.03.2013.

 

Advertising Signs

 

31.    Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

32.    Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

Infrastructure & Impact Contributions

 

33.    A local roads additional impacts charge will be paid to Maranoa Regional Council in accordance with the Local Roads Additional Impacts Charges Schedule attached to and forming part of these conditions.

 

34.    The applicant may enter into an Infrastructure Agreement with Council in a standard format to be provided by Council. This agreement will show details of charges, review period and dispute resolution procedures.

 

Avoiding Nuisance

 

35.    No nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

36.    The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds.  The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.

 

No Cost to Council

 

37.    The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

38.    All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to any use commencing onsite.

 

Local Roads Additional Impact Charges Schedule

 

A local roads additional impacts charge of $0.50 per tonne will be paid to Maranoa Regional Council for all extractive industry materials transported to and from the site. This amount will be will be increased or decreased annually by a percentage equivalent to the change in All groups consumer price index for Brisbane published by the Australian Statistician. This condition is required because the development will impact on the local roads when extractive industry materials are carried along those local roads.

 

The payment of the local roads additional impacts charge must be made within 14 days of the end of each 3 month period, with the periods starting with the commencement of the use/activity. The extractive industry operator must calculate the payment. If no payment is made within the set time, the Council may demand payment based on the maximum approved annual production capacity of the activity/use divided by 4. If the extractive industry operator does not pay the local roads additional impacts charge for two consecutive periods, the Council can require the holder of the development approval to pay the local roads additional impacts charge as a debt due to Council.

 

The holder of the development approval or the extractive industry operator may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the activity/use was given. The review will take account of the rates and methodology applying to similar operators in the Council Area and the facts and circumstances applying to this approved activity/use.

 

The local roads additional impacts charge covers all roads in the Maranoa Regional Council Area where heavy vehicles of the type used in this activity/use are permitted to travel. Despite the payment of a local roads additional impacts charge, the Council may stop the extractive industry operator from using particular roads by written notice because of the level of damage being caused or may be caused to those particular local roads by the addition to total road use of heavy vehicles associated with the extractive industry.

 

Council or its representatives is entitled to inspect, copy and audit any records which may help to prove the actual tonnes of extractive industry material carried by the extractive industry operator for the purposes of assessing the local roads additional impacts charge.

 

 

Body of Report:  Refer to Attachment 1.

 

Consultation (internal/external):

-     Adrian Makarov - Consultant Planner (Development Assessment)

-     Department of Transport and Main Roads (Concurrence Agency)

-     Public Notification was carried out in accordance with the requirements of SPA.

 

Risk Assessment (Legal, Financial, Political etc.):

The applicant has appeal rights under SPA against any decision of Council.

Policy Implications:

The application generally accords with the Policy position of the Warroo Shire Planning Scheme.

 

Road contributions

 

All new quarry applications are assessed for road impacts based on two key considerations.

1.       Access from the quarry property to the nearest ‘fit for purpose’ road.

2.       Additional impacts on the local government road network

 

Access from the quarry property to the nearest ‘fit for purpose’ road

 

A ‘fit for purpose’ road means a road which is both safe and has an optimised maintenance and replacement cycle. The standard determining if a road is ‘fit for purpose’ varies depending on the traffic volumes and the type of vehicles.

 

Council officers have reviewed the access from the property to see whether it is ‘safe’ and whether the road is ‘fit for purpose’ for the proposed volume and type of traffic generated by the development. As the road at the front of the property meets the standard for a ‘fit for purpose’ road for the traffic volumes existing and proposed, no contribution is required for this element of road impacts

 

Additional impacts on the local government road network

 

Heavy vehicles from the quarry will impact on the overall Maranoa Regional Council road network. Although the road at the front of the property is deemed ‘fit for purpose’, the carriage of extractive industry material from the quarry will impact on the local government road network and accelerate the maintenance and replacement cycles for the roads.

 

The transport of materials from the quarry is therefore subject to local roads additional impacts charge of $0.50 per tonne. This amount will be will be increased or decreased annually by a percentage equivalent to the change in All groups consumer price index for Brisbane published by the Australian Statistician.

 

There is now a Local Roads Additional Impacts Charges Schedule attached as part of the conditions of approval. This schedule sets out a clear timetable for making the payments. Officers propose to use a standardised form of timetable to simplify reporting and accounting for both Council and the quarry operator.

 

The proposed standards require payment of the local roads additional impacts charge within 14 days of the end of each 3 month period, with the periods starting with the commencement of the use/activity. The extractive industry operator must calculate the payment. If no payment is made within the set time, the Council may demand payment based on the maximum approved annual production capacity of the activity/use divided by 4. If the extractive industry operator does not pay the local roads additional impacts charge for two consecutive periods, the Council can require the holder of the development approval to pay the local roads additional impacts charge as a debt due to Council.

 

A register is being established to keep track of the contributions through the Council financial management system.

 

The conditions of approval will allow for the holder of the development approval or the extractive industry operator to ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the activity/use was given. The review will take account of the rates and methodology applying to similar operators in the Council Area and the facts and circumstances applying to this approved activity/use.  This review process is part of trying to give all operators as level a playing field as law and precedent will allow.

 

The local roads additional impacts charge covers the use of all roads in the Maranoa Regional Council Area where heavy vehicles of the type used in this activity/use are permitted to travel. Despite the payment of a local roads additional impacts charge, conditions off approval allow the Council to stop the extractive industry operator from using particular roads by written notice because of the level of damage being caused or may be caused to those particular local roads by the addition to total road use of heavy vehicles associated with the extractive industry.

 

Another condition in the Local Roads Additional Impacts Charges Schedule gives Council or its representatives the entitlement to inspect, copy and audit any records which may help to prove the actual tonnes of extractive industry material carried by the extractive industry operator for the purposes of assessing the local roads additional impacts charge.

 

Council officers have also been investigating the relationship between the rates charged on properties used for extractive industry, crediting arrangements and the local roads additional impacts charge. This part of a wider effort to further level the playing field for all extractive industry operators.

Financial Resource Implications:

Any conditions imposed will be at the cost of the developer.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.1(a) Regulate and control development in a consistent and responsible manner that enhances the lifestyle of our community whilst promoting sustainable development.

Supporting Documentation:

1View

Body of Report

D13/57547

2View

DTMR Response

D13/49040

3View

Development Plans

D13/57054

 

Report authorised by:

Robert Hayward, Director - Development, Facilities & Environmental Services


Attachment 1

Body of Report

 

Background Information

 

The applicant seeks a Development Permit for a Material Change of Use to establish an “Extractive Industry”, on land at “Ballaroo” 44 Begonia Road, Roma (described as Lot 5 on SP106996).

 

The development involves extracting between 5,000t to 100,000t of quarry material per year from the “Ballaroo North Pit” (involving an operational area of approximately 52ha within a 4,510ha lot). The quarry material extracted is intended for civil construction purposes.  The operation utilises excavators, front end loaders and bulldozers. No screening activities are proposed on-site, and the activity does not require blasting.

 

The proposed hours of operation are between 6:00am to 6:00pm, 7 days a week. The operation requires a maximum of two (2) employees on-site at any one time.

 

The site will gain access from Southern Road along the eastern boundary. The quarry material will be transported on road trains equipped with side tripper trailers. The haulage route will be predominantly north on Southern Road to Roma, using an intersection onto the Warrego Highway.

 

The anticipated traffic generation is approximately 2,200 trips per annum of the heavy vehicles, and 730 trips of light and service vehicles.

 

The activity does not require permanent service connections, and proposes for an on-site amenities block. The waste generated will be removed and treated off-site.

 

The site is situated within the Rural Zone, on a lot with an area of 4,510ha. There are no sensitive receptors within 1000m of the site (the nearest being a homestead 2.8km to the north-east). The site is not located within 100m of a watercourse.

 

The Department of Transport and Main Roads assessed the application in relation to impacts on State-controlled road infrastructure, and issued concurrence agency conditions of development (refer Attachment 2).

 

The development application material submitted to Council included an Emergency Response Plan, an Activity Based Management Plan, and an Environmental Management Plan. Refer to Attachment 3 for the Proposal Plans.

 


Figure 1 – Site Locality (Source: SARA mapping online)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Figure 2 – Zoning Map

 

 

 

 

Figure 3 – Agricultural Land Classification

 

Definition of Use & Assessment Status

 

The Warroo Shire Planning Scheme defines the proposed use as:

 

“Extractive Industry” -  Any premises (including access over land) used for carrying on an industry involving the extraction of sand, gravel, soil, rock, stone or similar substances from land, whether or not submerged under water. The term includes the ancillary use of such premises for:

(a) storage, loading and cartage of extracted substances;

(b) crushing, screening, washing or other treatment processes of the extracted substances;

(c) the use of any office;

(d) the use of facilities provided for the garaging or servicing of vehicles;

(e) the storage of articles used in connection with or resulting from any such activity;

(f) the use of any amenity building;

(g) the sale of articles resulting from any such activity; and

(h) any work, administration or accounting in connection with any such activity.

The term does not include the winning and processing of minerals authorised under the Mineral Resources Act 1989.

 

The application is subject to Impact Assessment and assessed against the relevant provisions of the planning scheme.  Public Notification was carried out from 6 September 2013 to 27 September 2013.  No submissions were received during this period.

 

 

Assessment against the Planning Scheme

 

The Desired Environmental Outcomes (DEOs) are based on ecological sustainability established by Sustainable Planning Act 2009, and are the basis for the measures of the planning scheme.  The DEOs are examined below:

 

2.2.1 The Economy

 

a.   The Shire has a predominantly agricultural-based economy. Future economic activity has built on the Shire’s agricultural and other natural resources (including gas, minerals and extractive materials).

 

The proposed development is for an extractive industry, contributing to the needs of civil construction within the region.

 

b.   Other non-agricultural/ non-natural resource-based forms of land use or development have not compromised the ecologically sustainable use of the Shire’s economic resources.

 

The proposed development involves the extraction of a natural resource (quarry material).

 

c.   The tourism industry is based on the Shire’s location, cultural heritage and rural character.

 

The proposed development will not detract from any tourism activities within the region.

 

d.   The Shire is economically strong and is an attractive place to live, work, conduct business and visit.

 

The proposed development provides for a product (quarry material) needed for civil construction purposes, thereby contributing to growth of the regional economy.

 

2.2.2 Cultural, Economic, Physical and Social Well-being

 

a.   Elements that collectively create the Shire character are conserved and/or enhanced:

i.    corridors of intact vegetation following the Maranoa and Balonne Rivers are maintained;

ii.   the ecological diversity of the Thomby Range is intact;

iii.  the traditional rural township character of Surat and the surrounding district are maintained ;

iv.  Surat has a compact urban area with a range of housing choices meeting community needs, and a distinct boundary with the rural environment; and

v.   Outlying settlements have consolidated and include a range of low-order community facilities and services meeting local resident needs.

 

The proposed development is a relatively low impact industry (no blasting involved), and can be appropriately conditioned to mitigate any environmental impacts.

 

b.   Places of cultural heritage significance in the Shire are effectively conserved. New development has sensitively responded to these places.

 

The subject site is not located in proximity to any known places of cultural heritage significance.

 

c.   A range of business ventures have established including home occupations. The Shire’s urban and rural communities are provided with services, facilities and employment opportunities that meet community needs.

 

The proposed development provides a product (quarry material) needed for civil construction purposes, and therefore satisfies a general community need.

 

d.   The town of Surat, together with outlying settlements, provide a strong community focus.

 

The proposed development will not impact adversely on the town of Surat or the outlying settlements.

 

e.   Physical and social infrastructure is efficiently provided at sufficient levels that maintain acceptable environmental standards.

 

The proposed development can be appropriately conditioned to require that all necessary infrastructure components are provided.

 

f.    The Shire has transport corridors and facilities, including the aerodrome, that facilitate safe and efficient movement of people and goods.

 

The proposed development includes a suitable haulage route. The Department of Transport and Main Roads have assessed the application in terms of State-controlled infrastructure and have provided concurrence agency conditions of development. 

 

g.   A network of local roads and a mix of land uses provide for maximum accessibility for pedestrians, cyclists and public transport.

 

The proposal does not include the construction of any new roads.

 

h.   Development is located and operated in a manner that minimises risks and hazards, such as bushfire and flooding and impacts on surrounding uses.

 

The proposed development includes an Emergency Response Plan, an Activity Based Management Plan, and an Environmental Management Plan.  These plans will be included in the conditions of development to address any hazard risks.  

 

i.    Conflicts between different activities in urban areas have been minimised.

 

The subject site is located within the rural area.

 

j.    On-going activities in industrial and commercial areas operate to high environmental standards.

 

The subject site is located within the rural area.

 

2.2.3 Ecological and Natural Systems

 

a.   The health of ecological systems and the biodiversity they support is maintained:

i.    areas with significant nature conservation values are protected;

ii.   the natural environment is integrated into the urban and rural fabric;

iii.  water supply, stormwater and effluent control is provided to a standard that has avoided risk to the environment; and

iv.  adverse environmental impacts have been avoided or minimised.

 

The subject site contains remnant vegetation and a watercourse; however the proposed activity will be undertaken outside these areas and provides for a suitable buffer. The development can be conditioned to address matters relating to mitigating any environmental impacts.

 

b.   Development at a catchment level is undertaken in a sustainable and integrated manner:

i.    the viability of agricultural lands is protected;

ii.   water resources, water quality and environmental flow regimes within and leaving the Shire are protected;

iii.  salinity and soil degradation are effectively managed;

iv.  riparian areas of high ecological and physical integrity are protected; and

v.   flood plains have been managed to ensure natural drainage regimes are conserved and flooding risks are minimised.

 

The subject site is identified as containing Class A and Class 2 agricultural land; however the proposed activity will be carried out only within the Class 2 area (minimal agricultural potential, suited for nature forestry). The proposed development is suitably located within the rural area, will operate within a relatively small portion of the site, and will not prejudice the balance area from being utilised for agricultural purposes.

 

 

Overall Outcomes for the Rural Zone

 

Section 3.6 of the planning scheme identifies overall outcomes providing direction about relevant assessment issues.  The overall outcomes for the Rural Zone are detailed below:

 

3.6.1.1 General

 

a.   Land within this area is primarily intended for a range of rural purposes, including grazing and some irrigated and dry-land agriculture activities, suited to topographic and climatic characteristics.

 

Given that the proposed development is for an extractive industry for a resource predominantly found within rural areas, and that the development can be appropriately conditioned to address any matter relating to environmental and amenity impacts, it is considered that the proposed use is suitable for the site.

 

b.   Within this zone, new intensive and rural based industries will be buffered and sufficiently separated from the Shire’s towns, villages and rural residential communities. It is intended that such intensive and rural based industries do not adversely impact on the amenity or infrastructure of these areas.

 

The proposed development is suitably located in terms of providing a buffer to existing townships and sensitive receptors.

 

c.   Industrial uses associated with rural production, or which have requirements such that they could not be located in the Industry Zone, may be permitted. It is intended that such development will have minimal impacts, environmentally and otherwise, on surrounding areas. The development of extractive industries may also be favourably considered, where they would not unacceptably impact on the Shire’s infrastructure, environmental assets, and natural resources. Industry uses are to provide arrangements to ensure an appropriate level of access and other services.

 

Given that the proposed development is for an extractive industry for a resource predominantly found within rural areas, and that the development can be appropriately conditioned to address any matter relating to environmental and amenity impacts, it is considered that the proposed use is suitable for the site.

 

d.   It is intended that commercial uses will perform a service to the travelling public, add value to primary products, or otherwise have a need to be located on the proposed site to serve the local needs of the surrounding rural area. However, the Commercial Zone in the town of Surat is the primary focus for commercial development.

 

Not applicable. The proposal is for an industrial use (extractive industry).

 

e.   It is intended that tourist-related uses developed in this zone be suitably buffered from agricultural land uses, do not alienate good quality agricultural land from production, and do not result in adverse environmental impacts. The development of tourist uses that complement rural activities, or otherwise are rural-themed, are supported.

 

Not applicable. The proposal is for an industrial use (extractive industry).

 

f.    Council will not support any proposal that would result in unplanned expansion of the town of Surat or would otherwise result in a lack of orderly development. Notwithstanding this, facilities and services are encouraged in existing outlying settlements where they would consolidate such communities, and where the services would otherwise provide for the local or convenience needs of residents.

 

Not applicable. The proposal is for an industrial use (extractive industry), and does not constitute an unplanned expansion of a town or out-of-sequence development.

 

g.   Development at an urban scale, and rural residential development, is not intended for this Zone. Development involving subdivision in this Zone must have regard to long-term farm viability and the carrying capacity of land holdings.

 

Not applicable. The proposal is for an industrial use (extractive industry).

 

3.6.1.2 Good Quality Agricultural Land

 

a.   Certain land within this zone has been identified as good quality agricultural land in accordance with State Planning Policy 1/92: Development and the Conservation of Agricultural Land; and the associated Planning Guidelines: The Identification of Good Quality Agricultural Land.

 

The subject site is identified as containing Class A and Class 2 agricultural land; however the proposed activity will be carried out only within the Class 2 area (minimal agricultural potential, suited for nature forestry). The proposed development is suitably located within the rural area, will operate within a relatively small portion of the site, and will not prejudice the balance area from being utilised for agricultural purposes.

 

b.   Mapping of good quality agricultural land resources has been by the Department of Natural Resources and Mines. Land is defined in four classes and these are identified in Map 3 – Agricultural land Classification. Where required, it is expected that detailed or site specific investigations would more clearly define the extent of good quality agricultural land.

 

Not required. The proposed development will be carried out over land identified as Class 2 GQAL and will not prejudice the balance area of the site from being utilised for agricultural purposes.

 

c.   It is intended that any proposed development would facilitate the productive use of the land or will provide for its conservation or sustainable use in the longer term. All land within this area is to be protected from development that would result in either its fragmentation, alienation from agricultural use or diminished productivity.

 

The proposed development will be carried out over a relatively small portion of the overall site (an operational area of 52ha within a 4,510ha lot) and will not prejudice the balance area of the site from being utilised for agricultural purposes.

 

d.   The amalgamation of land titles will be encouraged in order to facilitate more co-ordinated land management practices and to preserve agricultural options in the longer term.

 

Not applicable. The proposed development does not involve the reconfiguring of a lot.

 

General Development Code

 

The Code’s relevant Performance Criteria are shown below, in order to more easily permit structured and detailed consideration of relevant issues—

 

Relevant specific outcomes – General Development Code

Assessment responses

General

S1 Premises provide for:

·    a vehicle crossing or crossings, from the carriageway to the frontage of the land, constructed and finished to standards sufficient to accommodate expected vehicle use;

·    a footpath formation that matches acceptable adjoining conditions or is in keeping with the required profile for roads in the locality;

·    pedestrian pavement where in the Residential or Commercial Zone /Town of Surat;

·    appropriate kerb and channelling other than along rural roads;

·    construction and pavement of the road as required to meet design and treatment standards appropriate to the locality; AND

·    alteration or repair to existing road pavements, kerb and channelling, footpath or drainage works, required as a result of the construction works for the development at no cost to the Council or other road authority.

 

The site will gain vehicle access via Southern Road.

 

The development can be conditioned to address any matters relating to vehicle access.

 

The Department of Transport and Main Roads have assessed the development in relation to impacts on road infrastructure and have imposed conditions of approval.

 

 

Water Supply & Sewerage Disposal

S2 A safe and reliable supply of potable and general use water is provided for each premises including, where available, connection to an approved reticulated system.

 

The site is located outside of Council’s reticulated water supply system area. Given the nature if the activity, only a minimal water supply is required.

 

The development can be conditioned to address any matters relating to a water supply.

 

S3 Treatment and disposal of effluent is provided for on-site and does not:

·    increase any adverse ecological impacts, particularly on any nearby sensitive receiving environments, as a result of the system or increasing the cumulative effect of systems in the locality;

·    increase any health risks during a system failure;

·    deteriorate the water quality of existing and/or proposed water supplies;

·    limit the sustainable disposal of domestic effluent.

 

The site is located outside of Council’s reticulated sewerage system area. Given the nature of the activity, a permanent effluent disposal system is not required.

 

The development can be conditioned to address any matters relating to effluent disposal.

Electricity and Communication

S4 Electricity and telephone services are provided in a timely, cost effective and efficient manner.

 

Given the nature of the activity, a constant electricity supply or connection to a landline are not required.

 

The proposal includes the use of a portable / mobile generator (when required), and the use of CB Radios and mobile telephones.

 

Stormwater Management

S5 On-site drainage does not adversely affect adjoining land or the downstream stormwater system.

 

The proposed stormwater management includes the use of a diversion bank on the uphill slope of the site. Water will then be diverted into a nearby grazing paddock for dispersal. Stormwater from within the site will be retained in a sump and will be used for dust suppression. Any excess water will be diverted into a nearby grazing paddock.

 

The development can be conditioned to address any matters relating to stormwater management.

 

Matters relating to environmental impacts will be assessed by the Department of Environment & Heritage Protection as part of the ERA application.

 

S6 Security of tenure for rights to convey and/or discharge stormwater is obtained.

 

Any collected stormwater is to be dispersed within the subject site.

Flooding and Damage

S7 The major drainage network has the capacity to control stormwater flows under normal, and minor system blockage conditions for a 1 in 100 year rainfall event

Not applicable. The proposal does not include any permanent buildings or structures, and will not affect any major drainage network.

 

 

Protection of Utilities

S8 Alterations and/or repairs are provided by the developer to public utility mains, services or installation and drainage works where necessitated by building, operational or drainage works for the premises.

 

Not applicable. The proposal does not include any works on public utilities.

Vehicle Access, Parking and On-site Movement

S9 Access driveways are located to minimise conflicts and designed to operate efficiently and safely taking into account:

·    the size of the parking area;

·    the amount and type of vehicle traffic;

·    the type of use (e.g. long-term, short term, regular, casual);

·    road frontage traffic conditions; and

·    the capacity of the adjoining street system.

The proposed activity is located on a relatively large lot within the rural zone, with sufficient area for vehicle parking and manoeuvring.

 

The proposed access point is onto Southern Road. The development can be conditioned to address any matters relating to vehicle access.

 

The Department of Transport and Main Roads have assessed the development in relation to impacts on road infrastructure and have imposed conditions of approval.

 

S10 All vehicles using the site are able to enter and exit the site in forward gear (excluding dwelling houses)

AND

The on-site circulation system provides adequate and safe access to all parking, loading/unloading and manoeuvring areas

 

The site provides a sufficient area for vehicles entering and exiting the site in a forward gear, and for a suitable on-site circulation system to be put in place.

S11 On-site queuing and set down/pick up facilities are provided for development for the purposes of any:

·    caravan park (reception area);

·    catering premises (with drive through facilities)

·    hotel (with drive through facilities);\

·    motel (reception area);

·    service station;

·    shop; and

·    transport terminal.

 

Not applicable.

S12 Functional on-site vehicle parking is provided in convenient, attractive and safe locations.

 

The site provides sufficient area for on-site vehicle parking.

S13 Sufficient on-site vehicle parking spaces are provided to accommodate the amount and type of vehicle traffic to be generated by the development.

 

The planning scheme does not prescribe a specific number of carparking spaces for an extractive industry. Given the nature of the activity (requiring only two employees) and the large size of the site, it is considered that sufficient parking area are available.

 

Earthworks, Filling and Excavation

S14 Earthworks:

·    do not cause Environmental Harm;

·    do not impact adversely on the visual amenity or privacy of surrounding premises including public places;

·    minimise impact on natural landforms or drainage patterns;

·    do not cause instability on site when earthworks is completed; and

·    do not adversely impact on the visual significance of the site.

 

The proposal can be appropriately conditioned to address any matters relating to earthworks.

S15 Retaining walls and batters are designed, constructed and landscaped to:

·    minimise the height of retaining walls and batter faces;

·    minimise the visual impact on any public place or adjoining land; and

·    ensure the stability and longevity of the retaining walls and batters and the safety of people and properties.

 

Not applicable.

S16 The environmental values of receiving watercourses are protected.

 

The proposed development provides for an appropriate buffer area to watercourses.

 

Matters relating to environmental impacts will be assessed by the Department of Environment & Heritage Protection as part of the ERA application.

 

S17 Earthworks and excavations do not encroach upon or disrupt utility services.

Not applicable.

Landscaping

S18 Landscaping is provided to a high quality appearance and improves the visual amenity and streetscape values of the area.

Given the nature of the activity (relatively low impact extractive industry) and the location of the site (with the closest homestead being approximately 2.8km to the north-east), it is considered that landscaping is not required.

 

Signage

S19 Signage is designed such that it:

·    is of a high quality appearance and is visually attractive;

·    is legible and readily communicates necessary information;

·    meets demonstrated corporate identity requirements;

·    is for a recognised community organisation or activity/project.

The proposed signage is minimal.

S20 Signage is constructed in a manner to ensure public safety.

 

The proposed sign is less than 3m in height above ground level and less than 5sqm, therefore does not require an engineering certification.

 

Lighting

S21 Outdoor lighting does not detrimentally affect the safety or wellbeing of any pedestrian, cyclist or motorist through inappropriate light emissions from development that reduce the ability of transport users to see essential details of the route ahead, including signage.

 

Not applicable. Lighting is not required.

S22 Outdoor lighting:

·    provides a sense of security;

·    is consistent with the character of the local area; and

·    does not cause unreasonable disturbance or nuisance because of emission of light.

 

Not applicable. Lighting is not required.

S23 Outdoor sports lighting meets the visual requirements of the use and does not cause an unreasonable disturbance of nuisance to adjoining uses because of light emissions.

Not applicable. Lighting is not required.

Aerodrome Operations

Development, including buildings,

structures (including aerials and the like) and vegetation, is not of a height that may impact on the operation of the aerodrome facility

Not applicable. The site is not located within 100m of the Surat Aerodrome.

 

 

Rural Code

 

The Code’s relevant Performance Criteria are shown below, in order to more easily permit structured and detailed consideration of relevant issues—

 

Relevant specific outcomes – Rural  Code

Assessment responses

General

S1 Development is carried out in

accordance with best management

practices so as to:

·    maintain water quality;

·    prevent soil erosion and land slip;

·    avoid other adverse impacts on the site or the surrounding area.

The applicant has submitted an Emergency Response Plan, an Activity Based Management Plan, and an Environmental Management Plan.

Matters relating to environmental impacts will be assessed by the Department of Environment & Heritage Protection as part of the ERA application.

 

Amenity

S2 Development maintains visual amenity and rural character.

 

The proposal is a relatively low-impact extractive industry (not requiring blasting), and will not impact adversely on the locality (the closest homestead being 2.8km to the north-east). The development can be conditioned to address any matters relating to impact on amenity.

 

 

S3 The proposed development is

designed, located and constructed to:

·    contribute to the character of the rural area;

·    provide adequate privacy, sunlight, ventilation, private open space and vehicle access and parking;

·    a density that reflects the intended character of the area; and

·    preserve or enhance the amenity of adjoining land.

 

The proposed development will occupy a relatively small portion of the lot, can be conditioned to mitigate any impacts on local amenity, and therefore will not impact adversely on the local character.

S4 The development does not impact on the amenity of the locality.

The development can be conditioned to address any matters relating to protecting the local amenity.

 

Vegetation Protection

S5 The development does not impact on remnant vegetation through grazing or edge effects, such as weed or pest infestation.

 

The proposed development provides for a suitable buffer (minimum 100m) to areas identified as remnant vegetation.

 

Safety

S6 Development on properties containing the designated gas pipeline provide a suitable separation distance between the development to maintain pipeline integrity and safety.

 

Not applicable. The site does not contain a designated gas pipeline.

Cultural Heritage Protection

S7 Development does not impact on

compromising the cultural heritage

values of a item listed in Planning

Scheme Policy 4; and

 

Not applicable. The site is not identified as containing any cultural heritage value.

Natural Watercourses Buffers

S8 Buffers of sufficient width are provided to ensure the conservation of the watercourses designated on Map 1a.

 

The proposed development provides for a suitable buffer (minimum 100m) to watercourses.

Good Quality Agricultural Land

S9 Non-rural activities are designed, sited and managed to avoid loss of good quality agricultural land and minimise conflict with agricultural uses.

 

The subject site is identified as containing Class A and Class 2 agricultural land; however the proposed activity will be carried out only within the Class 2 area (minimal agricultural potential, suited for nature forestry). The proposed development is suitably located within the rural area, will operate within a relatively small portion of the site, and will not prejudice the balance area from being utilised for agricultural purposes.

 

Protection of Extractive Resources & Operations

S10 Extractive resources and operations are protected from development that sterilises these extractive resources and operations.

 

Not applicable. The proposed development does not include a sensitive receptor.

Infrastructure

S11 Development provides for

environmentally sustainable disposal of on-site wastes, including waste-water, so that there are no significant adverse impacts on the quality of any surface water or ground water resource.

 

The development can be conditioned to address any matters relating to provision of any infrastructure components.

Residence

S12 The establishment of a caretakers residence where resulting in more than one dwelling house on a lot in the Rural Zone must not have an adverse impact on the environment or

agricultural viability.

 

Not applicable. The proposal does not include a caretaker’s residence.

Intensive Animal Husbandry Practices

S13 to S19

Not applicable to the proposed development.

 

 

 

Extractive Industry Code

 

The Code’s relevant Performance Criteria are shown below, in order to more easily permit structured and detailed consideration of relevant issues—

 

Relevant specific outcomes – Extractive Industry  Code

Assessment responses

Safety

S1 Development operates to a high

standard of public safety.

 

The development can be conditioned to address any matters relating to site access and safety.

 

Haulage Roads

S2 The impact of extractive industries on roads is minimised.

 

The proposed haulage route is north onto Southern Road to Roma, intersecting with the Warrego Highway.

 

The development can be conditioned to address any matters relating to road infrastructure.

 

The Department of Transport and Main Roads have assessed the application in terms of State-controlled infrastructure and have provided concurrence agency conditions of development. 

 

Amenity

S3 The extractive industry ensures that the general amenity of the locality is protected.

 

The proposal is a relatively low-impact extractive industry (not requiring blasting), and will not impact adversely on the locality (the closest homestead being 2.8km to the north-east). The development can be conditioned to address any matters relating to impact on amenity.

 

Environmental Impacts

S4 Development ensures that likely

adverse impacts on ecological and

hydrological processes are adequately mitigated.

 

Matters relating to the mitigation of the environmental impacts will be assessed by the Department of Environment & Heritage Protection as part of the ERA application.

 

 

Rehabilitation

S5 The site is rehabilitated in a manner that will avoid diverse impact on ecological or hydrological processes

 

The development can be conditioned to address any matters relating site rehabilitation.

 

 

Submissions

 

Public notification was carried out between 6/9/13 and 27/9/13, and no submissions were received.

 

Assessment Summary

 

Although the planning scheme requires Impact Assessment for the proposed use, there is no conflict with the intent of the Warroo Shire Planning Scheme.  The development is a relatively low impact activity appropriately located within the Rural area.  The development is consistent with the amenity of the immediate locality and will not prejudice rural activities within the Rural Zone.

 


Attachment 2

DTMR Response

 







Attachment 3

Development Plans

 



Maranoa Regional Council

    

General Meeting -  27 November 2013

Officer Report

Meeting: General  27 November 2013

Date: 20 November 2013

Item Number: 13.10

File Number: D13/57024

 

Subject Heading:                     Material Change of Use - "Extractive Industry" (File: 2013/18666)

Classification:                                   Open Access  

Name of Applicant:                          SR & ML Phelps C/- Struxi Design

Location:                                            824 Crossroads Road, Jackson North QLD 4426 (Lot 6 & 7 on Plan WV409)

Author & Officer’s Title:                 Danielle Pearn, Coordinator - Planning

 

Executive Summary:  The application seeks to carry out a Material Change of Use – “Extractive Industry”, situated at 824 Crossroads Road, Jackson North QLD 4426, and described as Lot 6 & 7 on WV409.  The development involves extracting and screening between 5,000t to 100,000t of quarry material per year.

 

The proposed development, as recommended for approval, is consistent with the provisions of the Bendemere Shire Planning Scheme including the DEOs and Rural Zone Code.

 

 

Officer’s Recommendation:  Council approve the application for a Material Change of Use – “Extractive Industry”, on land at 824 Crossroads Rd, Jackson North QLD 4426, and described as Lots 6 & 7 on WV409 , subject to the following conditions:

 

Preamble

 

(a)       Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

(b)       The approved use may not commence until the relevant Environmental Authority has been given in relation to Environmentally Relevant Activities prescribed under the Environmental Protection Act 1994.

 

General

 

1.         Complete and maintain the approved development as follows: (i) in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.         Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.         Maintain the approved development being a Material Change of Use – “Extractive Industry” in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

1430.13804

Sheet 002, Issue B Locality Plan 

19 June 2013

1430.13804

Sheet 003, Issue C  Site Plan       

24 June 2013

1430.13804

Sheet 101, Issue A Office Floor Plan

15 July 2013

1430.13804

Sheet 401, Issue A Office Elevations

15 July 2013

 

Site Based Management Plan Lots 6 & 7 WV409, Crossroads Road, Yuleba North prepared by Struxi Design

 

 

4.         During the course of the development works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.         All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.         The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

7.         All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Latest versions

 

8.         Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

9.         Stormwater, erosion and sediment control is to be managed as shown in the Stormwater Management Plan, Section 4.3 of the Site Based Management Plan prepared by StruXi Design in accordance with the CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

10.       There shall be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

 

11.       At the end of operations, remediation of the site is to occur after consultation with the landowner generally in accordance with the Rehabilitation Plan, Section 4.4 shown in the Site Based Management Plan prepared by StruXi Design.