Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 27 November 2013 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr P J Flynn, Cr. W M Newman, Cr. C J O’Neil,  Cr. D J Schefe, Chief Executive Officer - Julie Reitano, Coordinator Corporate Communications - Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

(Acting) Director Infrastructure Services - Michael Parker, Director Development, Facilities & Environmental Services - Rob Hayward, Manager Community Services - Julie Neil, Manager Planning & Building Development - Danielle Pearn, Coordinator Housing - Margaret Langton.

 

GUESTS

 

Jo Tinnion & Cecile Peille representing BMT WBM Pty Ltd.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.08am, noting that Cr. Denton would be a late arrival to the meeting due to attendance at a funeral.

 

APOLOGIES   

 

Resolution No. GM/11.2013/49

Moved Cr Chambers                                                      Seconded Cr Wason

 

That apologies be received and leave of absence granted for Cr. Price  for this meeting, due to her attendance as Council’s representative at a number of forums.

 

CARRIED                                                                                                                      7/0

 

 

Confirmation of Minutes

 

Resolution No. GM/11.2013/50

Moved Cr Flynn                                                             Seconded Cr Chambers  

 

That the minutes of the General Meeting (20-13.11.13) held on 13 November 2013 be confirmed.

 

CARRIED                                                                                                                      7/0

  

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 


Presentations/Petitions and Deputations

 

The Mayor invited Jo Tinnion & Cecile Peille of  BMT WBM Pty Ltd. to attend the Chambers at 11.30am to provide Council an initial verbal overview of key themes identified at the Community Workshops held in the Mitchell & Amby on 26 November 2013.  The workshops sought community input into developing potential flood mitigation options in Mitchell and Amby.    The update was provided during a short intermission in Council’s meeting.   

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

CORPORATE, Community & Commercial Services

 

Item Number:                                    10.1

File Number: D13/51197

Subject Heading:                         Council Initiated Advisory Committee Meeting Minutes

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

Executive Summary: 

As part of Council’s Draft Community Engagement Strategy, Council has initiated a number of Advisory Committees to seek community and stakeholder input on key projects and businesses of Council.  Feedback, or the outcomes of these forums, assists Council to identify priorities, inform decisions and develop future strategies and policies.

 

This report provided a copy of the confirmed meeting minutes of the advisory committees that held meetings during the months of October & November 2013.

 

 

Resolution No. GM/11.2013/51

Moved Cr O'Neil                                                            Seconded Cr Wason  

That Council receive and note the confirmed minutes of the following Advisory Committee Meetings:

 

·         Roma CBD Advisory Committee Meeting – 22/10/13

·         Roma CBD Advisory Committee Recommendations (22/10/13)

·         Roma Saleyards Advisory Committee Meeting & Design Workshop – 11/09/13

·         Airport Advisory Committee Meeting – 02/10/13

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

 


 

Item Number:                                    11.1

File Number: D13/54002

Subject Heading:                         South West Partnership Council

Author and Officer’s Title:                 Julie Neil, Manager - Community Services

Executive Summary: 

The South West Partnership Council (SWPC) is an opportunity for government, non government, private and public sectors to collaborate, coordinate and communicate primary health care initiatives within the South West. The goal is to facilitate improved health outcomes for residents through integrated and seamless systems.

 

The SWPC invites Maranoa Regional Council to become an active member.

 

Resolution No. GM/11.2013/52

Moved Cr Newman                                                        Seconded Cr Chambers  

That Council endorse:

 

·    A partnership between Maranoa Regional Council and the South West Partnership Council;

 

  • The Manager Community Services as Council’s nominated representative;

 

·    The Manager Community Services to liaise with the five other South West Councils to   ascertain their respective interest.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Community Services

 

 

Development, Facilities & Environmental Services

 

Item Number:                                    13.1

File Number: D13/53324

Subject Heading:                         Waste Fees and Charges

Location:                                          Council Facilities

Author and Officer’s Title:                 Margaret Milla, Coordinator - Waste

Executive Summary: 

Between 30 August and 31 October, the Roma waste facility weighbridge has recorded over 3,200 tonnes of mixed construction and demolition (builders’) waste and over 1,600 tonnes of commercial and industrial waste.  The current fee structure does not provide cost recovery for the facility or a means to fund future works required at the facility such as construction of new cells, landfill closure and rehabilitation and development of a new landfill facility when required.  The current fees work out to approximately $10 per tonne.  The day to day operational costs have been calculated at approximately $40 to $45 per tonne of waste delivered to this site.

 

The proposed fees will initially provide cost recovery to Council for daily operating costs.

 

 

 

Resolution No. GM/11.2013/53

Moved Cr Schefe                                                           Seconded Cr Flynn  

 

1.      That Council adopt the waste fees and charges as follows:

 

Commercial & Industrial (C&I)

-       General waste from commercial & industrial premises

All tandem trailers, light trucks, medium rigid, heavy rigid, semi trailers etc to be weighed

$48/tonne or $15/m3 (at Waste facilities with no weighbridge – prior approval required)

Construction & Demolition (C&D)

-      Builders’ waste

All tandem trailers, light trucks, medium rigid, heavy rigid, semi trailers etc to be weighed

 

$48/tonne (mixed load) or $15/m3 (waste facilities with no weighbridge – prior approval required)

$24/tonne (separated load) or $8/m3 (waste facilities with no weighbridge

Concrete – clean

$30/tonne or $30/m3

C&I and C&D –

To save vehicles from having to enter site twice to be weighed.

 

Ute

$15

Trailer (6x4 box trailer)

$15

Ute & trailer (6x4 box trailer)

$25

 

 

Dead animals

As per current fees and charges

 

 

Other regulated waste

Considered case by case upon application

 

 

Green waste – domestic

No charge

Green waste (with root balls, stumps, large trunks)

$30/tonne

Green waste – commercial

$15/tonne

Pallets & timber packing crates

$15/tonne

Power poles or treated poles

$40 per pole

 

 

Clean soil

No charge

Low level contaminated soil (suitable for day cover)

$35/tonne

High level contaminated soil (not suitable for day cover)

POA – test results required

Asbestos

$132.00/tonne

Scrap steel, car bodies, white goods

No charge

Batteries

No charge

E-waste

No charge

Motor oil

No charge

 

 

Tyres

As per current fees and charges

 

 

Domestic waste (excluding asbestos & tyres)

No charge

 

2.     The new fee structure will apply to all commercial operators currently using the waste facility, after a notice period of no less than 6 weeks.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Waste

 

 

Item Number:                                    13.2

File Number: D13/55364

Subject Heading:                         Request for Refund of Development Application Fees

Location:                                          King Street, Surat

Applicant:                                         Surat Golf Club

Author and Officer’s Title:                 Mark  Westbrook, Coordinator - Building Certification

 

Executive Summary: 

The Surat Golf Club have requested a refund of Building Application fees ($655.20) paid to Council for the establishment of a new club house.  The club has made application for State Government funding to establish a new club house (this was required as part of the application process).

 

The existing club house suffered a termite infestation rendering the club house unusable due to structural damage.

 

The Surat Golf Club is a community sports organisation run by volunteers.  The loss of revenue to Council is minimal compared to the benefit the Surat Golf Club provides to the community. 

 

Resolution No. GM/11.2013/54

Moved Cr Newman                                                        Seconded Cr O'Neil  

That Council refund all application fees ($655.20) prescribed for approval of the proposed works.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Building Certification

 

 

Item Number:                                    13.3

File Number: D13/55411

Subject Heading:                         Request for Refund of Development Application Fees

Location:                                          49 Bungil Street, Roma

Applicant:                                         Maranoa Kindergarten

Author and Officer’s Title:                 Mark  Westbrook, Coordinator - Building Certification

Executive Summary: 

The Maranoa Kindergarten have requested a refund of the Development Application Fees paid to Council ($1,021.77) for Building Additions and Alterations at 49 Bungil Street, Roma, following receipt of a grant to proceed with the works.

 

Maranoa Kindergarten is a ‘Not-for-Profit’ organisation.  The loss of revenue to Council for this application is minimal compared to the social and educational benefits the kindergarten provides to the community.

 

Resolution No. GM/11.2013/55

Moved Cr Wason                                                           Seconded Cr Chambers  

That Council refund all application fees ($1,021.77) prescribed for approval of the proposed works.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Building Certification

 


 

Item Number:                                    13.4

File Number: D13/55431

Subject Heading:                                   AssesSable Building Works – Residential Outbuilding Exceeding 120m2 in the Rural Zone (448.65m2) (File: 2013/18788)

Location:                                          Lot 6 Hartleys Lane Roma (Lot 6 on SP184947)

Applicant:                                         Sunshine Sheds & Garages

Author and Officer’s Title:                 Mark  Westbrook, Coordinator - Building Certification

Executive Summary:  

Sunshine Sheds & Garages have made application for Assessable Building Works for a relaxation of the residential outbuilding maximum size in the Rural Zone.

 

Resolution No. GM/11.2013/56

Moved Cr Newman                                                        Seconded Cr Chambers  

That Council not approve the application for Assessable Building Works (Residential Outbuilding exceeding 120m2 in the Rural Zone) at Lot 6 Hartleys Lane Roma, due to non-compliance with the Rural Area Code contained in the Bungil Shire Planning Scheme.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Building Certification

 

 

Item Number:                                    13.5

File Number: D13/56258

Subject Heading:                         Renewal of Special Lease 200690, being Lot A on DL419 Reserve for Gravel purposes, R28 Dublin - Res 90-90A

Location:                                          Lot A on DL419 Reserve for Gravel Purposes

Applicant:                                         Department of Natural Resources and Mines

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Department of Natural Resources and Mines sought Council’s views on an Application for Renewal of Special Lease 200690, being Lot A on DL419, Reserve for Gravel purposes, R28 Dublin – Res 90-90A.

 

 

Resolution No. GM/11.2013/57

Moved Cr O'Neil                                                            Seconded Cr Chambers  

That Council advise the Department of Natural Resources and Mines that the reserve is still required for its gazetted purpose and Council has no objection to the application for renewal of Special Lease 200690, being Lot A on DL419, Reserve for Gravel purposes conditional upon the following:

 

1.      All boundary fencing is to be maintained in stock proof condition for the term of the lease;

 

2.      Lessee must implement suitable control to manage and or eliminate pest plants;

 

3.      Lessee must participate in Local Government coordinated baiting campaigns for the management and control of pest animals;

 

4.      Should the parcel of land have a road managed by local government and/or state government, the road is to be fenced out to increase safety of motorised transport.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Property & Legal

 

 

Item Number:                                    13.6

File Number: D13/56302

Subject Heading:                         Renewal of Term Lease 221644, being Lot 25 on WV1834 Reserve for Water purposes, R339 Waldegrave - Res 5354

Location:                                          Lot 25 on WV1834 Reserve for Water Purposes

Applicant:                                         Department of Natural Resources and Mines

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Department of Natural Resources and Mines sought Council’s views on an Application for Renewal of Term Lease 221644, being Lot 25 on WV1834, Reserve for Water purposes, R339 Waldegrave – Res 5354.

 

Resolution No. GM/11.2013/58

Moved Cr Chambers                                                      Seconded Cr Flynn  

Council advise the Department of Natural Resources and Mines that the reserve is still required for its gazetted purpose and Council has no objection to the application for renewal of Term Lease 221644, being Lot 25 on WV1834, Reserve for Water purposes conditional upon the following:

 

1.      All boundary fencing is to be maintained in stock proof condition for the term of the  lease;

 

2.      Lessee must implement suitable control to manage and or eliminate pest plants;

 

3.      Lessee must participate in Local Government coordinated baiting campaigns for the management and control of pest animals;

 

4.      Should the parcel of land have a road managed by local government and or state government, the road is to be fenced out to increase safety of motorised transport.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Property & Legal

 


 

Item Number:                                    13.7

File Number: D13/56385

Subject Heading:                         Renewal of Term Lease 221757, being Lot 10 on TM47 Reserve for Camping & Water purposes, R7 Tomoo - Res 15390

Location:                                          Lot 10 on R7 Tomoo, Reserve Camping for Water Purposes

Applicant:                                         Department of Natural Resources and Mines

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Department of Natural Resources and Mines sought Council’s views on an Application for Renewal of Term Lease 221757, being Lot 10 on TM47, Reserve for Camping and Water purposes.

 

 

Resolution No. GM/11.2013/59

Moved Cr O'Neil                                                            Seconded Cr Wason  

Council advise the Department of Natural Resources and Mines that the reserve is still required for its gazetted purpose and Council has no objection to the application for renewal of Term Lease 221757, being Lot 10 on TM47, Reserve for Camping and Water purposes conditional upon the following:

 

1.      All boundary fencing is to be maintained in stock proof condition for the term of the lease;

 

2.      Lessee must implement suitable control to manage and/or eliminate pest plants;

 

3.      Lessee must participate in Local Government coordinated baiting campaigns for the management and control of pest animals;

 

4.      Should the parcel of land have a road managed by local government and/or state government, the road is to be fenced out to increase safety of motorised transport.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Property & Legal

 

 

Item Number:                                    13.8

File Number: D13/56423

Subject Heading:                         Renewal of Term Lease 221464, being Lot B on EG266 Reserve for Camping & Water purposes, R36 Elgin - Res 4451

Location:                                          Lot B on EG266 Reserve for Camping & Water Purposes

Applicant:                                         Department of Natural Resources and Mines

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Department of Natural Resources and Mines sought Council’s views on an Application for renewal of Term Lease 221464, being Lot B on EG266 Reserve for Camping & Water purposes, R36 Elgin - Res 4451.

 

 

Resolution No. GM/11.2013/60

Moved Cr Wason                                                           Seconded Cr Newman  

Council advise the Department of Natural Resources and Mines that the reserve is still required for its gazetted purpose and Council has no objection to the application for renewal of Term Lease 221464, being Lot B on EG266 Reserve for Camping & Water purposes conditional upon the following:

 

1.      All boundary fencing is to be maintained in stock proof condition for the term of the lease;

 

2.    Lessee must implement suitable control to manage and or eliminate pest plants;

 

3.    Lessee must participate in Local Government coordinated baiting campaigns for the management and control of pest animals;

 

4.    Should the parcel of land have a road managed by local government and or state government, the road is to be fenced out to increase safety of motorised transport.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Property & Legal

 

 

Item Number:                                    13.9

File Number: D13/56751

Subject Heading:                         Material Change of Use - "Extractive Industry" (File: 2013/18610)

Location:                                          "Ballaroo" 44 Begonia Road, BEGONIA QLD 4417 (Lot 5 on SP106996)

Applicant:                                         NJ Contracting Pty Ltd C/- Frances van Riet

Author and Officer’s Title:                 Danielle Pearn, Coordinator - Planning

Executive Summary: 

The application sought approval for a Material Change of Use to establish an “Extractive Industry”, on land at “Ballaroo” 44 Begonia Road, Begonia (described as Lot 5 on SP106996). The development involves extracting between 5,000t to 100,000t of quarry material per year, intended for civil construction purposes.

 

The application is subject to Impact Assessment against the relevant provisions of Warroo Shire Planning Scheme 2004.  No submissions were received during the public notification period (6/9/13 to 27/9/13).

 


 

Resolution No. GM/11.2013/61

Moved Cr Schefe                                                           Seconded Cr Newman  

That the application for Material Change of Use – “Extractive Industry”, on land at “Ballaroo” 44 Begonia Road, Roma (described as Lot 5 on SP106996), be approved subject to the following conditions:

 

Preamble

 

Refer to http://www.cmdg.com.au for the Capricorn Municipal Development Guidelines (CMDG).

 

The approved use may not commence until the Environmental Authority has     been given in relation to Environmentally Relevant activities prescribed under the Environmental Protection Act 1994.

 

General

 

1.       Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.       Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.       Maintain the approved development being Material Change of Use – “Extractive Industry” in accordance with the approved plans:

Plan/Document number

Plan/Document name

Date

Drawing No.001

Proposed Development Ballaroo North Pit

NA

Drawing No.002

Proposed Development Ballaroo North Pit (with satellite image)

NA

NJC-SWP-030

Standard Work Procedure Weed & Pest Management

04/07/2013

NJC-SMMP-013

Emergency Response Plan

07/06/2012

NJC-SMMP-026

Activity Based Management Plan

22/03/2013

NJC-SMMP-012

Environmental Management Plan

17/12/2012

D5

Capricorn Municipal Development Guidelines – Stormwater Drainage Design D5 Design Guidelines

03/2012

D6

Capricorn Municipal Development Guidelines - Site Regrading Design Guidelines

03/2012

 

4.       During the course of the development works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.       All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.       The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

7.       All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

 

Latest versions

 

8.       Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

9.       Stormwater, erosion and sediment control is to be managed as shown in the Activity Based Management Plan prepared by NJ Contracting dated 22.03.2013 in accordance with the CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

10.     There shall be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

 

11.     At the end of operations, remediation of the site is to occur after consultation with the landowner generally in accordance with the program shown in the Activity Based Management Plan prepared NJ Contracting dated 22.03.2013.

 

12.     Weeds and pests are to be monitored and controlled in accordance with the Standard Work Procedure Weed and Pest Management Plan prepared by NJ Contracting dated 04.07.2013.

 

Erosion Control

 

13.     If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

14.     All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7

 

15.     Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

16.     Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council. 

 

Services Provisions

 

17.     The site must be provided with on-site water supply with sufficient capacity to meet operational needs, including watering to minimise dust nuisance.

 

18.     Reticulated sewerage is unavailable to the development site. A development permit for plumbing and drainage works shall be sought from Council for any onsite sewerage system provided to the development.

 

19.     All onsite sewerage systems shall be designed in accordance with Division 4 – Standards for Sewerage Supply of the Warroo Shire Planning Scheme.

 

Rubbish Collection

 

20.     At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Access, Roads, Landscaping and Lighting

 

21.     The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

22.     All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Division 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) the CMDG Design Guidelines – D1 ‘Geometric Road Design’ and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

23.     Any damage to roads and infrastructure that is attributable to the progress of works on the development site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction.

 

24.     All weather vehicle access shall be provided for traffic movement within the development site.

 

25.     Unsealed internal roads are to be watered upon receipt of any complaint regarding dust nuisance caused by vehicle movements to and from the site, as determined by and to the satisfaction of Council.

 

Earthworks

 

26.     All earthworks for the development shall be undertaken in accordance with Capricorn Municipal Development Guidelines (CMDG) D6 ‘Site Regrading’ Design Guidelines.

 

Operations of Approved Use

 

27.     All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

28.     All approved uses must be carried out in accordance with the requirements of the approved management plans.

 

29.     Hours of operation of the approved use are limited to 6am-6pm Monday to Sunday.  No operations on Public Holidays.

 

 

30.     At the end of operations, remediation of the site is to occur after consultation with the landowner and generally in accordance with the Activity Based Management Plan prepared NJ Contracting dated 22.03.2013.

 

Advertising Signs

 

31.     Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

32.     Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

Infrastructure & Impact Contributions

 

33.     A local roads additional impacts charge will be paid to Maranoa Regional Council in accordance with the Local Roads Additional Impacts Charges Schedule attached to and forming part of these conditions.

 

34.     The applicant may enter into an Infrastructure Agreement with Council in a standard format to be provided by Council. This agreement will show details of charges, review period and dispute resolution procedures.

 

Avoiding Nuisance

 

35.     No nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

36.     The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds.  The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.

 

No Cost to Council

 

37.     The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

38.     All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to any use commencing onsite.

 

 

Local Roads Additional Impact Charges Schedule

 

A local roads additional impacts charge of $0.50 per tonne will be paid to Maranoa Regional Council for all extractive industry materials transported to and from the site. This amount will be increased or decreased annually by a percentage equivalent to the change in All groups consumer price index for Brisbane published by the Australian Statistician. This condition is required because the development will impact on the local roads when extractive industry materials are carried along those local roads.

 

The payment of the local roads additional impacts charge must be made within 14 days of the end of each 3 month period, with the periods starting with the commencement of the use/activity. The extractive industry operator must calculate the payment. If no payment is made within the set time, the Council may demand payment based on the maximum approved annual production capacity of the activity/use divided by 4.

 

If the extractive industry operator does not pay the local roads additional impacts charge for two consecutive periods, the Council can require the holder of the development approval to pay the local roads additional impacts charge as a debt due to Council.

 

The holder of the development approval or the extractive industry operator may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the activity/use was given. The review will take account of the rates and methodology applying to similar operators in the Council Area and the facts and circumstances applying to this approved activity/use.

 

The local roads additional impacts charge covers all roads in the Maranoa Regional Council Area where heavy vehicles of the type used in this activity/use are permitted to travel. Despite the payment of a local roads additional impacts charge, the Council may stop the extractive industry operator from using particular roads by written notice because of the level of damage being caused or may be caused to those particular local roads by the addition to total road use of heavy vehicles associated with the extractive industry.

 

Council or its representatives is entitled to inspect, copy and audit any records which may help to prove the actual tonnes of extractive industry material carried by the extractive industry operator for the purposes of assessing the local roads additional impacts charge.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Planning

 

Item Number:                                    13.10

File Number: D13/57024

Subject Heading:                         Material Change of Use - "Extractive Industry" (File: 2013/18666)

Location:                                          824 Crossroads Road, Jackson North QLD 4426 (Lot 6 & 7 on Plan WV409)

Applicant:                                         SR & ML Phelps C/- Struxi Design

Author and Officer’s Title:                 Danielle Pearn, Coordinator - Planning

Executive Summary: 

The application sought to carry out a Material Change of Use – “Extractive Industry”, situated at 824 Crossroads Road, Jackson North QLD 4426, and described as Lot 6 & 7 on WV409.  The development involves extracting and screening between 5,000t to 100,000t of quarry material per year.

 

The proposed development, as recommended for approval, is consistent with the provisions of the Bendemere Shire Planning Scheme including the DEOs and Rural Zone Code.

 

 

Discussion:

Council determined that the matter should lay on the table pending further clarification of intended road access points for the applicant in conducting business.  A ‘Mover’ and ‘Seconder’ for the motion was recorded as displayed below, however, no vote was taken on the motion at that time.

 

 

Moved Cr Flynn                                                             Seconded Cr Wason  

That the application for a Material Change of Use - “Extractive Industry”, on land at 824 Crossroads Rd, Jackson North QLD 4426, and described as Lots 6 & 7 on WV409, be approved subject to the following conditions:

 

 

 

Preamble

 

(Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

The approved use may not commence until the relevant Environmental Authority has been given in relation to Environmentally Relevant Activities prescribed under the Environmental Protection Act 1994.

 

General

 

1.         Complete and maintain the approved development as follows: (i) in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.         Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.         Maintain the approved development being a Material Change of Use – “Extractive Industry” in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

1430.13804

Sheet 002, Issue B Locality Plan      

19 June 2013

1430.13804

Sheet 003, Issue C          Site Plan    

24 June 2013

1430.13804

Sheet 101, Issue A Office Floor Plan

15 July 2013

1430.13804

Sheet 401, Issue A Office Elevations

15 July 2013

 

Site Based Management Plan Lots 6 & 7 WV409, Crossroads Road, Yuleba North prepared by Struxi Design

 

 

4.         During the course of the development works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.         All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.         The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

7.         All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

 

 

Latest versions

 

8.         Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

9.         Stormwater, erosion and sediment control is to be managed as shown in the Stormwater Management Plan, Section 4.3 of the Site Based Management Plan prepared by StruXi Design in accordance with the CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

10.        There shall be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

 

11.        At the end of operations, remediation of the site is to occur after consultation with the landowner generally in accordance with the Rehabilitation Plan, Section 4.4 shown in the Site Based Management Plan prepared by StruXi Design.

 

12.        Weeds and pests are to be monitored and controlled in accordance with the Weed Control and Management, Section 4.2.4 shown in the Site Based Management Plan prepared by StruXi Design.

 

Services Provisions

 

13.        The site must be provided with on-site water supply with sufficient capacity to meet operational needs, including watering to minimise dust nuisance.

 

14.        Reticulated sewerage is unavailable to the development site. A development permit for plumbing and drainage works shall be sought from Council for any onsite sewerage system provided to the development.

 

15.        All onsite sewerage systems shall be designed in accordance with Schedule 5 – Standards for Sewerage Supply of the Bendemere Shire Planning Scheme.

 

16.        The site must be provided with an electricity supply generator to service the approved use.

 

Access

 

17.        The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

18.        All vehicle accesses intersecting the Wild Dog Barrier Fence are to be constructed in accordance with regulations and standards required by the Authority of Land Protection (Pest and Stock Management) Act 2002.

 

19.        All weather vehicle access shall be provided for traffic movement within the development site.

 

20.        Unsealed internal roads are to be watered upon receipt of any complaint regarding dust nuisance caused by vehicle movements to and from the site, as determined by and to the satisfaction of Council.

 

21.        All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Division 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) the CMDG Design Guidelines – D1 ’Geometric Road Design’ and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

22.        Any damage to Council roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

 

Infrastructure and Impact Contributions

 

23.        A local roads additional impacts charge will be paid to Maranoa Regional Council in accordance with the Local Roads Additional Impacts Charges Schedule attached to and forming part of these conditions.

 

24.        The applicant may enter into an Infrastructure Agreement with Council in a standard format to be provided by Council. This agreement will show details of charges, review period and dispute resolution procedures.

 

Earthworks

 

25.        All earthworks for the development are to be undertaken in accordance with Capricorn Municipal Development Guidelines (CMDG) D6 ‘Site Regrading’ Design Guidelines.

 

Erosion Control

 

26.        All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

27.        If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

Rubbish Collection

 

28.        At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Avoiding Nuisance

 

29.        No nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

30.        The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds.  The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community

 

 

 

 

 

Advertising Signs

 

31.        Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

32.        Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

Operations of the approved use

 

33.        All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

34.        All approved uses must be carried out in accordance with the requirements of the approved management plans.

 

35.        Hours of operation of the approved use are limited to 6am-6pm Monday to Sunday.  No operations on Public Holidays.

 

36.        At the end of operations, remediation of the site is to occur after consultation with the landowner and generally in accordance with Section 4.4. of the Site Based Management Plan prepared by StruXi Design

 

No Cost to Council

 

37.        The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

38.        All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to occupation of the units.

 

Local Roads Additional Impact Charges Schedule

 

A local roads additional impacts charge of $0.50 per tonne will be paid to Maranoa Regional Council for all extractive industry materials transported to and from the site. This amount will be increased or decreased annually by a percentage equivalent to the change in All groups consumer price index for Brisbane published by the Australian Statistician. This condition is required because the development will impact on the local roads when extractive industry materials are carried along those local roads.

 

The payment of the local roads additional impacts charge must be made within 14 days of the end of each 3 month period, with the periods starting with the commencement of the use/activity. The extractive industry operator must calculate the payment. If no payment is made within the set time, the Council may demand payment based on the maximum approved annual production capacity of the activity/use divided by 4. If the extractive industry operator does not pay the local roads additional impacts charge for two consecutive periods, the Council can require the holder of the development approval to pay the local roads additional impacts charge as a debt due to Council.

 

The holder of the development approval or the extractive industry operator may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the activity/use was given. The review will take account of the rates and methodology applying to similar operators in the Council Area and the facts and circumstances applying to this approved activity/use.

 

 

The local roads additional impacts charge covers all roads in the Maranoa Regional Council Area where heavy vehicles of the type used in this activity/use are permitted to travel. Despite the payment of a local roads additional impacts charge, the Council may stop the extractive industry operator from using particular roads by written notice because of the level of damage being caused or may be caused to those particular local roads by the addition to total road use of heavy vehicles associated with the extractive industry.

 

Council or its representatives is entitled to inspect, copy and audit any records which may help to prove the actual tonnes of extractive industry material carried by the extractive industry operator for the purposes of assessing the local roads additional impacts charge.

 

 

 

Item Number:                                    13.11

File Number: D13/57313

Subject Heading:                         Material Change of Use - "Extractive Industry" and Environmentally Relevant Activity 16 Extractive and Screening Activities (File: 2012/18422)

Location:                                          Yuleba Surat Road, Yuleba QLD 4427 (Lot 2 on SP197617)

Applicant:                                         Yuleba Minerals Pty Ltd C/- Greg Moore

Author and Officer’s Title:                 Danielle Pearn, Coordinator – Planning

 

Executive Summary: 

The application sought approval for a Material Change of Use to establish an “Extractive Industry” and Environmentally Relevant Activity 16 – Extractive & Screening Activities, on land at Yuleba Surat Road, Yuleba (described as Lot 2 on SP197617).

 

The application is subject to Impact Assessment against the relevant provisions of Bendemere Shire Planning Scheme 2006 including the DEO’s and Rural Zone Code.  Public notification was carried out between 14 May 2013 to 12 June 2013, and no submissions were received.

 

Resolution No. GM/11.2013/62

Moved Cr Wason                                                           Seconded Cr Newman  

That the application for Material Change of Use – Extractive Industry and Environmentally Relevant Activity 16 – Extractive & Screening Activities, on land at Yuleba Surat Road, Yuleba (described as Lot 2 on SP197617, be approved subject to the following conditions:

 

Preamble

 

Refer to http://www.cmdg.com.au for the Capricorn Municipal Development Guidelines (CMDG).

 

General

 

1.       Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.       Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

 

 

3.       Maintain the approved development being Material Change of Use – “Extractive Industry” and Environmentally Relevant Activity 16 – Extractive & Screening Activities, in accordance with the approved plans:

Plan/Document number

Plan/Document name

Date

38816-1

Detail Contour Survey

NA

NA

Active Site Area

NA

NA

Water Drainage Plan

NA

NA

Infrastructure Fixed Plant and Services

NA

V1.2

Environment Management & Operations Plan - Yuleba Minerals Pty Ltd

11/ 2012

D5

Capricorn Municipal Development Guidelines – Stormwater Drainage Design D5 Design Guidelines

03/2012

D6

Capricorn Municipal Development Guidelines - Site Regrading Design Guidelines

03/2012

 

4.       During the course of the development works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.       All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.       The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

7.       All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Stormwater and Drainage

 

8.       Stormwater, erosion and sediment control are to be managed as shown in the Environment Management & Operations Plan, prepared by Yuleba Minerals Pty Ltd, dated Nov 2012.

 

9.       There shall be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

 

Services Provisions

 

10.     All onsite sewerage systems shall be designed in accordance with Division 5 – Standards for Sewerage Supply of the Bendemere Shire Planning Scheme.

 

Roadworks

 

11.     The access link road from the intersection of Yuleba Surat Road and Bedwell Street to the Warrego Highway is to be upgraded to a 2 lane bitumen sealed road generally in accordance with the Capricorn Municipal Development Guidelines Table D1.21.03 rural access (100-149 VPD), to the following standard:

          Formation width:  8.0m

          Pavement width:  7.0m

          Seal width:           7.0m 

          Pavement Design:  Capricorn Municipal Development Guidelines Table D2.08.01 Rural >100 vpd

 

12.     Linemarking suitable for Give Way signs at the intersection of Yuleba Surat Road and Bedwell Street shall be installed to Manual of Uniform Traffic Control Devices (Queensland) (MUTCDQ) requirements and specifications.

 

13.     The applicant is to submit and gain approval from Council for an operational works development permit for these roadworks and associated drainage in accordance with the specifications found in the Capricorn Municipal Development Guidelines.

 

Access

 

14.     The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

15.     Any damage to roads and infrastructure that is attributable to the progress of works on the development site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction.

 

16.     A local roads additional impacts charge of $0.50 per tonne will be paid for all quarry material transported to and from the site. This amount will be increased or decreased annually by a percentage equivalent to the change in All groups consumer price index for Brisbane published by the Australian Statistician. The holder of the development approval may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the facility was given. The review will take account of the rates and methodology applying to similar facility operators in the Council Area and the facts and circumstances applying to this approved quarry.

 

Earthworks

 

17.     All earthworks for the development shall be undertaken in accordance with Capricorn Municipal Development Guidelines (CMDG) D6 ‘Site Regrading’ Design Guidelines.

 

Erosion Control

 

18.     If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

19.     All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines - D7.

 

Latest versions

 

20.     Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Operations of Approved Use

 

21.     All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

22.     All approved uses must be carried out in accordance with the requirements of the approved Environment Management & Operations Plan, prepared by Yuleba Minerals Pty Ltd, dated November 2012.

 

23.     Hours of operation of the approved use are limited to 6am-6pm Monday to Saturday.  No operations are to occur on Sundays or Public Holidays.

 

24.     At the end of operations, remediation of the site is to occur generally in accordance with the program shown in the Rehabilitation Plan shown in the Environment Management & Operations Plan, prepared by Yuleba Minerals Pty Ltd, dated Nov 2012

 

25.     Weeds and pests are to be monitored and controlled in accordance with the Weed and Pest Management Plan shown in the Environment Management & Operations Plan, prepared by Yuleba Minerals Pty Ltd, dated Nov 2012. All efforts are to be made to prevent the spread of Class 2 Pest, parthenium in the area.

 

Advertising Signs

 

26.     Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

27.     Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

Infrastructure and Impact Contributions

 

28.     A local roads additional impacts charge will be paid to Maranoa Regional Council in accordance with the Local Roads Additional Impacts Charges Schedule attached to and forming part of these conditions.

 

29.     The applicant may enter into an Infrastructure Agreement with Council in a standard format to be provided by Council. This agreement will show details of charges, review period and dispute resolution procedures.

 

Avoiding Nuisance

 

30.     No nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

31.     The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds.  The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.

 

No Cost to Council

 

32.     The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

33.     All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to any use commencing onsite.

 

Local Roads Additional Impact Charges Schedule

 

A local roads additional impacts charge of $0.50 per tonne will be paid to Maranoa Regional Council for all extractive industry materials transported to and from the site. This amount will  be increased or decreased annually by a percentage equivalent to the change in All groups consumer price index for Brisbane published by the Australian Statistician. This condition is required because the development will impact on the local roads when extractive industry materials are carried along those local roads.

 

The payment of the local roads additional impacts charge must be made within 14 days of the end of each 3 month period, with the periods starting with the commencement of the use/activity. The extractive industry operator must calculate the payment. If no payment is made within the set time, the Council may demand payment based on the maximum approved annual production capacity of the activity/use divided by 4. If the extractive industry operator does not pay the local roads additional impacts charge for two consecutive periods, the Council can require the holder of the development approval to pay the local roads additional impacts charge as a debt due to Council.

 

The holder of the development approval or the extractive industry operator may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the activity/use was given. The review will take account of the rates and methodology applying to similar operators in the Council Area and the facts and circumstances applying to this approved activity/use.

 

The local roads additional impacts charge covers all roads in the Maranoa Regional Council Area where heavy vehicles of the type used in this activity/use are permitted to travel. Despite the payment of a local roads additional impacts charge, the Council may stop the extractive industry operator from using particular roads by written notice because of the level of damage being caused or may be caused to those particular local roads by the addition to total road use of heavy vehicles associated with the extractive industry.

 

Council or its representatives is entitled to inspect, copy and audit any records which may help to prove the actual tonnes of extractive industry material carried by the extractive industry operator for the purposes of assessing the local roads additional impacts charge.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Planning

  

 

Item Number:                                    22.1

File Number: D13/57353

Subject Heading:                         Roma Saleyards Advisory Committee Recommendation

Location:                                          Roma

Applicant:                                         Roma Saleyards Advisory Committee

Author and Councillor’s Title:           Cr. Scott Wason

Councillor’s Summary:

That Council endorse the Roma Saleyards Advisory Committee recommendation to consider the accommodation of “Special Event” Bull Sales at Bassett Park, as part of the Bassett Park Master Plan.   

 

Resolution No. GM/11.2013/63

Moved Cr Wason                                                           Seconded Cr Flynn  

That the recommendation put forward by the Roma Saleyards Advisory Committee to accommodate “Special Event” Bull Sales at Bassett Park as part of the Bassett Park Master Plan be endorsed for inclusion.    

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager – Economic & Community Development / Coordinator Sport & Recreation

 

 

 

Late Items

 

Item Number:                                    L.1

File Number: D13/57607

Subject Heading:                         Roma CBD Advisory Committee Recommendation

Location:                                          Roma

Applicant:                                         Roma CBD Advisory Committee

Author and Councillor’s Title:           Cr. Cameron  O'Neil

Councillor’s Summary:

That Council approve the recommendations provided by the Roma CBD Advisory Committee in planning for redevelopment of the Roma Central Business District (CBD). 

 

Discussion:

Council determined that the matter should lay on the table to allow Councillors additional time to consider the proposed recommendations.

 

Action:

That the Matter lay on the table for further discussion at a later point during the meeting.

 

 

 

Item Number:                                    13.10

File Number: D13/57024

Subject Heading:                         Material Change of Use - "Extractive Industry" (File: 2013/18666)

Location:                                          824 Crossroads Road, Jackson North QLD 4426 (Lot 6 & on Plan WV409)

Applicant:                                         SR & ML Phelps C/- Struxi Design

Author and Officer’s Title:                 Danielle Pearn, Coordinator - Planning

Executive Summary: 

The application sought to carry out a Material Change of Use – “Extractive Industry”, situated at 824 Crossroads Road, Jackson North QLD 4426, and described as Lot 6 & 7 on WV409.  The development involves extracting and screening between 5,000t to 100,000t of quarry material per year.

 

 

The proposed development, as recommended for approval, is consistent with the provisions of the Bendemere Shire Planning Scheme including the DEOs and Rural Zone Code.

 

Discussion:

Having received clarification of intended road access for commercial operations, Council resumed debate on the item, having recorded a “Mover” and “Seconder” for the motion earlier during the meeting.

 

Resolution No. GM/11.2013/64

Moved Cr Flynn                                                             Seconded Cr Wason  

That the application for a Material Change of Use – “Extractive Industry”, on the land at 824 Crossroads Rd, Jackson North QLD 4426, and described as Lots 6 & 7 on WV409, be approved subject to the following conditions:

 

Preamble

 

(a)      Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

(b)      The approved use may not commence until the relevant Environmental Authority has been given in relation to Environmentally Relevant Activities prescribed under the Environmental Protection Act 1994.

 

General

 

1.         Complete and maintain the approved development as follows: (i) in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.         Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.         Maintain the approved development being a Material Change of Use – “Extractive Industry” in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

1430.13804

Sheet 002, Issue B Locality Plan      

19 June 2013

1430.13804

Sheet 003, Issue C          Site Plan    

24 June 2013

1430.13804

Sheet 101, Issue A Office Floor Plan

15 July 2013

1430.13804

Sheet 401, Issue A Office Elevations

15 July 2013

 

Site Based Management Plan Lots 6 & 7 WV409, Crossroads Road, Yuleba North prepared by Struxi Design

 

 

4.         During the course of the development works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.         All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.         The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

7.         All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Latest versions

 

8.         Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

9.         Stormwater, erosion and sediment control is to be managed as shown in the Stormwater Management Plan, Section 4.3 of the Site Based Management Plan prepared by StruXi Design in accordance with the CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

10.        There shall be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

 

11.        At the end of operations, remediation of the site is to occur after consultation with the landowner generally in accordance with the Rehabilitation Plan, Section 4.4 shown in the Site Based Management Plan prepared by StruXi Design.

 

12.        Weeds and pests are to be monitored and controlled in accordance with the Weed Control and Management, Section 4.2.4 shown in the Site Based Management Plan prepared by StruXi Design.

 

Services Provisions

 

13.        The site must be provided with on-site water supply with sufficient capacity to meet operational needs, including watering to minimise dust nuisance.

 

14.        Reticulated sewerage is unavailable to the development site. A development permit for plumbing and drainage works shall be sought from Council for any onsite sewerage system provided to the development.

 

15.        All onsite sewerage systems shall be designed in accordance with Schedule 5 – Standards for Sewerage Supply of the Bendemere Shire Planning Scheme.

 

16.        The site must be provided with an electricity supply generator to service the approved use.

 

 

 

 

 

Access

 

17.        The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

18.        All vehicle accesses intersecting the Wild Dog Barrier Fence are to be constructed in accordance with regulations and standards required by the Authority of Land Protection (Pest and Stock Management) Act 2002.

 

19.        All weather vehicle access shall be provided for traffic movement within the development site.

 

20.        Unsealed internal roads are to be watered upon receipt of any complaint regarding dust nuisance caused by vehicle movements to and from the site, as determined by and to the satisfaction of Council.

 

21.        All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Division 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) the CMDG Design Guidelines – D1 ’Geometric Road Design’ and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

22.        Any damage to Council roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

 

Infrastructure and Impact Contributions

 

23.        A local roads additional impacts charge will be paid to Maranoa Regional Council in accordance with the Local Roads Additional Impacts Charges Schedule attached to and forming part of these conditions.

 

24.        The applicant may enter into an Infrastructure Agreement with Council in a standard format to be provided by Council. This agreement will show details of charges, review period and dispute resolution procedures.

 

Earthworks

 

25.        All earthworks for the development are to be undertaken in accordance with Capricorn Municipal Development Guidelines (CMDG) D6 ‘Site Regrading’ Design Guidelines.

 

Erosion Control

 

26.        All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

27.        If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

 

 

 

 

Rubbish Collection

 

28.        At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Avoiding Nuisance

 

29.        No nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

30.        The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds.  The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community

 

Advertising Signs

 

31.        Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

32.        Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

Operations of the approved use

 

33.        All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

34.        All approved uses must be carried out in accordance with the requirements of the approved management plans.

 

35.        Hours of operation of the approved use are limited to 6am-6pm Monday to Sunday.  No operations on Public Holidays.

 

36.        At the end of operations, remediation of the site is to occur after consultation with the landowner and generally in accordance with Section 4.4. of the Site Based Management Plan prepared by StruXi Design.

 

No Cost to Council

 

37.        The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

38.        All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to occupation of the units.

 

Local Roads Additional Impact Charges Schedule

 

A local roads additional impacts charge of $0.50 per tonne will be paid to Maranoa Regional Council for all extractive industry materials transported to and from the site. This amount will be increased or decreased annually by a percentage equivalent to the change in All groups consumer price index for Brisbane published by the Australian Statistician. This condition is required because the development will impact on the local roads when extractive industry materials are carried along those local roads.

 

The payment of the local roads additional impacts charge must be made within 14 days of the end of each 3 month period, with the periods starting with the commencement of the use/activity. The extractive industry operator must calculate the payment. If no payment is made within the set time, the Council may demand payment based on the maximum approved annual production capacity of the activity/use divided by 4. If the extractive industry operator does not pay the local roads additional impacts charge for two consecutive periods, the Council can require the holder of the development approval to pay the local roads additional impacts charge as a debt due to Council.

 

The holder of the development approval or the extractive industry operator may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the activity/use was given. The review will take account of the rates and methodology applying to similar operators in the Council Area and the facts and circumstances applying to this approved activity/use.

 

The local roads additional impacts charge covers all roads in the Maranoa Regional Council Area where heavy vehicles of the type used in this activity/use are permitted to travel. Despite the payment of a local roads additional impacts charge, the Council may stop the extractive industry operator from using particular roads by written notice because of the level of damage being caused or may be caused to those particular local roads by the addition to total road use of heavy vehicles associated with the extractive industry.

 

Council or its representatives is entitled to inspect, copy and audit any records which may help to prove the actual tonnes of extractive industry material carried by the extractive industry operator for the purposes of assessing the local roads additional impacts charge.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Planning

 

 

 

Item Number:                                    L.2

File Number: D13/56620

Subject Heading:                         Local Government Boundary Anomalies

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

The Department of Natural Resources and Mines had written to Council identifying an anomaly pertaining to the Maranoa Regional Council local government boundary adjacent to the Banana Shire, Western Downs Regional Council and Balonne Shire Council local government boundary.

 

This report sought a recommendation from Council to make an application to the Minister for Local Government to refer the matter to the Local Government Change Commissioner (Electoral Commission of Queensland) to change the anomalies.

 

Discussion:

Council determined that the matter should lay on the table until the next meeting on 11 December 2013, to allow officers a further investigation period to advise engagement undertaken (or process for engagement) with identified property holders affected by the proposal.

 

Resolution No. GM/11.2013/65

Moved Cr O'Neil                                                            Seconded Cr Newman  

That Council the matter lay on the table for further consideration and discussion at the General Meeting on 11 December 2013.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager – Facilities/Coordinator – Elected Members & Community Engagement

 

 

Item Number:                                    L.3

File Number: D13/58005

Subject Heading:                         Endorsement of Elected Member Attendance at Conferences/Events

Location:                                          Toowoomba

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

Executive Summary: 

The report sought formalisation of Elected Member attendance at conferences and meetings as part of advocacy activities and/or enhancing strategy and policy development for Maranoa Regional Council.

 

Discussion:

Cr O’Neil commented on the potential of the new Wellcamp Airport in Toowoomba connecting the Maranoa Region and South Western Queensland, as development continues to expand in the Surat Basin.  Increased access for business and personal travel by air supports the economic and social growth of the Maranoa Region. 

 

Resolution No. GM/11.2013/66

Moved Cr O'Neil                                                            Seconded Cr Chambers  

That Council endorse the attendance of Cr. Joy Denton at the Wellcamp Airport Open Day on 24 November 2013 in Toowoomba.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

 

 

Item Number:                                    L.4                                              File Number: D13/58312

Subject Heading:                         Application for subsidy towards fencing costs which will allow the removal of three grids

Location:                                          Mt Abundance Road

Applicant:                                         Mr. Rodney Payne

Author and Officer’s Title:                 Michael Parker, Director - Infrastructure Services (Acting)

Executive Summary: 

Council had received a letter requesting consideration of payment of financial assistance towards the cost of fencing two remaining unfenced sections of the road running through “Utopia” (Lot 13 WV 1701), and that Council remove the three grids and associated gate structures in place at “Utopia”.

 

The applicant had previously (2005 & 2006) received advice from Bungil Shire that financial assistance was available.

 

 

 

 

Discussion:

Council determined that the matter should lay on the table for further discussion at a later point during the meeting to allow Councillors additional time to formulate a draft motion in consideration of the report.

 

Action:

That the matter lay on the table for further discussion at a later point during the meeting.

 

 

The Director Development, Facilities & Environmental Services declared an interest in the following item (related to applicant) and left the Chambers at 10.02am.

 

Item Number:                                    L.5

File Number: D13/58334

Subject Heading:                         Seal Extension - Badgery Street, Roma

Location:                                          Badgery Street, Roma

Applicant:                                         Ms. Ann Prow

Author and Officer’s Title:                 Michael Parker, Director - Infrastructure Services (Acting)

Executive Summary: 

Council had received a request to extend bitumen seal works, currently being carried out by Council, to provide an all weather access to a residence situated in Badgery St, Roma.  This extension would incorporate 40 metres of bitumen seal in addition to the current works approved.

 

Resolution No. GM/11.2013/67

Moved Cr O'Neil                                                            Seconded Cr Schefe  

That Council:

 

1.      Approve the bitumen seal extension (additional length of approximately 40 metres) for the Capital works job in progress on Badgery St, Roma.

 

2.      Draw the estimated cost of $4,000 from Council’s existing Capital Works Budget for 2013/14 as part of the upcoming budget review.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Director - Infrastructure Services (Acting)

  

Upon cessation of Council discussion and debate on the abovementioned item, The Director Development, Facilities & Environmental Services entered the Chambers at 10.10am.

 

Subject Heading: suspension of standing orders

Council adjourned the meeting for morning tea at 10.10am.

 

Subject Heading: resumption of standing orders

Council resumed the meeting at 10.55am.

 

 

 

 

 

 

 

 

CONFIDENTIAL ITEMS

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (c)      the local government budget;

          (e)      contracts proposed to be made by it;

 

Resolution No. GM/11.2013/68

Moved Cr O'Neil                                                            Seconded Cr Schefe

 

That Council close the meeting to the public at 10.55am, noting the inclusion of two additional items for Council’s late agenda:

 

-        Minor changes to the Organisational Structure

-        Update to Council on Road Infrastructure Agreement negotiations and Royalties for the Regions funding application.

 

CARRIED                                                                                                                      7/0

 

 

 

Cr. O’Neil left the Chamber at 11.41am.

Cr. O’Neil entered the Chamber at 11.43am.

 

Cr. O’Neil left the Chamber at 12.16pm.

Cr. O’Neil enterd the Chamber at 12.19am.

 

Cr. Newman left the Chamber at 12.18am.

Cr. Newman entered the Chamber at 12.22pm.

 

Mayor Loughnan left the Chamber at 12.20pm.

Mayor Loughnan entered the Chamber at 12.29pm.

 

Cr. Denton entered the Chamber at 12.38pm, following the Mayor’s notification of her late arrival at commencement of the meeting (due to attendance at a funeral).

 

Cr. Flynn left the Chamber at 12.43pm.

Cr. Flynn entered the Chamber at 12.46pm.

 

Mayor Loughnan left the Chamber at 12.49pm.

Mayor Loughnan entered the Chamber at 12.51pm.

 

 

Subject Heading: suspension of standing orders

Council adjourned the meeting for lunch at 12.50pm.

 

Subject Heading: resumption of standing orders

Council resumed the meeting at 1.48pm.

 

Cr. Chambers left the Chamber at 2.00pm.

Cr. Chambers entered the Chamber at 2.01pm

 

The following Councillors declared a potential perceived ‘Conflict of Interest’  in Item C.1 “Community Grant Applications” due to their membership on the committees as recorded below.  These committees had put forward applications under the Community Grants Program for the round under assessment:

 

Councillor  

Interest

Mayor Loughnan

Member of Roma & District Family History Society

 

Cr. Denton

Member of Cultural Heritage Injune Preservation Society (CHIPS)

Cr. Flynn

Council’s representative  for Maranoa PCYC, and Business Owner of Maranoa  Travel, who are a member of Commerce Roma

Cr. O’Neil

Member of Commerce Roma

 

Councillors Flynn and O’Neil participated as members on the assessment panel for this round of Council’s Grants Program.  At the panel meeting on 14 November 2013 both Cr. Flynn and O’Neil made the declarations as described above, to all attending panel members.  Cr. Flynn advised that he removed himself from debate on the application for Maranoa PCYC at the panel meeting.

 

All Councillors who declared a potential perceived ‘Conflict of Interest’ remained for discussion on the item believing that they could form a decision in the broader public interest.

 

 

Resolution No. GM/11.2013/69

Moved Cr O'Neil                                                            Seconded Cr Flynn

 

That Council open the meeting to the public at 2.01pm.

 

CARRIED                                                                                                                      8/0

 

 

 

Item Number:                                    L.1

File Number: D13/57607

Subject Heading:                         Roma CBD Advisory Committee Recommendation

Location:                                          Roma

Applicant:                                         Roma CBD Advisory Committee

Author and Councillor’s Title:           Cr. Cameron  O'Neil

Councillor’s Summary:

That Council approve the recommendations provided by the Roma CBD Advisory Committee in planning for redevelopment of the Roma Central Business District (CBD). 

 

Discussion:

Earlier during the meeting, Council had determined that the matter should lay on the table to allow additional time for Councillors to consider the recommendations put forward. Council resumed discussion and debate on the matter.

 

Resolution No. GM/11.2013/70

Moved Cr O'Neil                                                            Seconded Cr Newman  

That Council:

 

1.   Adopt the crossing design for implementation in the Roma CBD;

 

2.   Adopt each of the remaining recommendations contained in the table attached to the agenda report, for input into detailed design for re-development of the Roma CBD;

 

3.   Formally thank members for their contribution on  the committee;

 

4.   Through the Chief Executive Officer, commence detailed design and project planning for redevelopment of the Roma CBD.

       

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager – Economic & Community Development

Coordinator – Elected Members & Community Engagement

Manager Infrastructure Planning & Design

 

 

Resolution No. GM/11.2013/71

Moved Cr O'Neil                                                            Seconded Cr Denton

 

That Council approve option (3) for location of an additional crossing on Wyndham Street Roma, as identified in Attachment (4) to the agenda report.  This approval is conditional upon the owners of “Home Hardware” agreeing to establish a ‘one way’ driveway access to their business.  

 

If agreement is not gained, Council’s alternative endorsed location is option (2) as identified in Attachment (4).

 

CARRIED                                                                                                                      7/1

 

Responsible Officer

Manager Infrastructure Planning & Design

 

 

Item Number:                                    L.4

File Number: D13/58312

Subject Heading:                         Application for subsidy towards fencing costs which will allow the removal of three grids

Location:                                          Mt Abundance Road

Applicant:                                         Mr. Rodney Payne

Author and Officer’s Title:                 Michael Parker, Director - Infrastructure Services (Acting)

Executive Summary: 

Council had received a letter requesting consideration of payment of financial assistance towards the cost of fencing two remaining unfenced sections of the road running through “Utopia” (Lot 13 WV 1701), and that Council remove the three grids and associated gate structures in place at “Utopia”.

 

The applicant had previously (2005 & 2006) received advice from Bungil Shire that financial assistance was available.

 


 

Discussion:

Council resumed discussion on the item, having determined earlier during the meeting that additional time was required to develop a draft resolution for Council’s consideration.  

 

Resolution No. GM/11.2013/72

Moved Cr Chambers                                                      Seconded Cr Wason  

 

That Council include the following paragraphs in the Draft Grids and Gates Policy, and in light of this inclusion that this be applied to the received request, and to a previously received written request:

 

“To encourage landholders to voluntarily fence road reserves and eliminate grids and gates, Council will reimburse licenced gate and/or grid owners per grid/gate following:

 

A) the road being fenced out to a permanent stockproof standard;

 

B) the Council removal of the gate / grid and associated structures and reinstatement of the road (when Council is undertaking works in the area);

 

C)  the final inspection by Council.

 

With an exception in the case of a property boundary grid, each individual owner, upon fencing their section would be reimbursed $750 (the maximum payment for any structure being $1,500).

 

When future capital works improvements are undertaken, Council will negotiate the possible removal of any grids on that section of road with all affected landholders.”

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Director - Infrastructure Services (Acting)

 

CONFIDENTIAL ITEMS

 

The Councillors listed below declared a potential perceived ‘Conflict of Interest’  in the following item due to their membership on the committees as recorded below.  These committees had put forward applications under the Community Grants Program for the round under assessment:

 

Councillor  

Interest

Mayor Loughnan

Member of Roma & District Family History Society

 

Cr. Denton

Member of Cultural Heritage Injune Preservation Society (CHIPS)

Cr. Flynn

Council’s representative  for Maranoa PCYC, and Business Owner of Maranoa  Travel, who are a member of Commerce Roma

Cr. O’Neil

Member of Commerce Roma

 

Councillors Flynn and O’Neil participated as members on the assessment panel for this round of Council’s Grants Program.  At the panel meeting on 14 November 2013, both Cr. Flynn and O’Neil made the declarations as described above, to all attending panel members.  Cr. Flynn advised that he removed himself from debate on the application received from Maranoa PCYC at the panel meeting.

 

All Councillors who declared a potential perceived ‘Conflict of Interest’ remained for discussion on the item believing that they could form a decision in the broader public interest.

 


 

Item Number:                                    C.1

File Number: D13/55760

Subject Heading:                         Community Grant Applications

Author and Officer’s Title:                 Susan (Sue) Sands, Coordinator - Grants (Council & Community)

Executive Summary: 

The first round of applications under the Maranoa Regional Council’s Community Grants program for the 2013/14 financial year had been received and assessed.  Panel recommendations were put forward for Council’s consideration.

 

Resolution No. GM/11.2013/73

Moved Cr Flynn                                                             Seconded Cr O'Neil  

That Council endorse the recommendations of the assessment panel and approve the following applications:

 

Organisation

Project Description

Approval Amount

Total Project Cost

Bendemere Pony Club         

Trailer mounted toilet for Pony Club and Community use

$2,605

$5,250

Cultural Heritage Injune Preservation Society (CHIPS)

Relocation and restoration of Heritage Building

$15,000

$31,505

Eumamurrin Recreation Association

Repairs to Eumamurrin Hall Roof 

$5,000

$10,600

Maranoa PCYC

Junior Basketball Club Carnival 22-23 February 2014

$1,000

$2,500

Roma & District Family History Society

Purchase of a photocopier

$4,090

$8,181

Roma International Network Church (Mainly Music)

Instruments & equipment for Mainly Music Program

$2,495

$4,999

Teelba State School

Teelba Phantom Race Day

$1,440

$10,340

 

CARRIED(Councillors Loughnan, Denton,  Flynn & O’Neil voted in favour of the motion)   8/0

 

Responsible Officer

Coordinator - Grants (Council & Community)

 

 

Item Number:                                    C.2

File Number: D13/56178

Subject Heading:                         Request for Sponsorship

Author and Officer’s Title:                 Susan (Sue) Sands, Coordinator - Grants (Council & Community)

Executive Summary: 

Council had received a request from the Noonga Community Association to assist with sponsorship for their ‘New Year’s Eve Fair.’ 

 

Resolution No. GM/11.2013/74

Moved Cr Chambers                                                      Seconded Cr Denton  

 

That Council:

 

1.         Approve a sponsorship contribution of $500 towards the ‘New Year’s Eve Fair’;

 

2.         Encourage the group  to lodge future requests under Council’s Community Grants Program.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Grants (Council & Community)

 

 

Item Number:                                    C.3

File Number: D13/54003

Subject Heading:                         Relocation and Management of Mitchell Demountables

Location:                                          Mitchell

Author and Officer’s Title:                 Julie Neil, Manager – Community Services

Executive Summary: 

Four (4) demountable units and contained furniture were gifted to Council for the purposes of relocation and replacement of the Mitchell pensioner cottages. 

 

The intent of this accommodation has raised questions with regards to their suitability for the existing cottage tenants and the possibility of extending the availability of low cost accommodation for Mitchell, by allowing them to become additional.

 

Investigation into tenant requirements, the condition of these and the existing cottages and financial implications will dictate this outcome.

 

Until such time, it was requested that Council approve the relocation of the demountables to Ann St, Mitchell.

 

Resolution No. GM/11.2013/75

Moved Cr Flynn                                                             Seconded Cr Denton  

That Council approve the:

 

·         Relocation of the demountable units to the agreed Ann St, Mitchell site subject to investigation into the most economical process for doing so and discussion with the existing tenants;

 

·         Provision of the additional funding required for the relocation, as part of the upcoming budget review;

 

Further that staff be thanked for their efforts and professional management  of the Community & Council Housing Portfolio.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Community Services

 


 

Item Number:                                    C.4

File Number: D13/48633

Subject Heading:                         Housing Maintenance Yuleba

Author and Officer’s Title:                 Julie Neil, Manager Community – Services

                                                         Margaret Langton, Coordinator – Housing

 

Executive Summary: 

Maintenance is required for three (3) identified Council owned properties located in Yuleba.  These properties are in the first instance used for staff tenancy, or alternatively the community if staff accommodation is not required.  The identified properties require a range of maintenance repairs as identified in the officer’s report.  Council’s direction was sought in addressing potential arrangements for their sale or repair.

 

Resolution No. GM/11.2013/76

Moved Cr Schefe                                                           Seconded Cr Chambers  

That Council approve:

 

1.      The sale of 18 Stephenson St, Yuleba, including obtaining a valuation to determine the property reserve prior to sale, and confirming land tenure arrangements;

 

2.     The provision of funds from Council Capital works as part of the upcoming budget     review to undertake necessary repairs for 17  Flinders St Yuleba;

 

3.      The provision of funds from Council Capital works as part of the upcoming budget review to undertake necessary repairs to 8 Perry St Yuleba;

 

4.      The installation of Aluminium sliding windows only for this aspect of repairs in order to reduce future maintenance costs.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator – Housing

 

LATE CONFIDENTIAL ITEMS

 

Item Number:                                    LC.1

File Number: D13/56808

Subject Heading:                         Facility Cleaning Tender 14010

Author and Officer’s Title:                 Amanda Schneekloth, Coordinator - Council Buildings & Structures

Executive Summary: 

Tenders were called for Maranoa Regional Council Facility Cleaning within the communities of Roma, Surat, Injune, Jackson/Yuleba/Wallumbilla, Muckadilla and Mungallala.  Tenders closed on 7 November 2013.  Council was asked to consider the tenders received.

 

Resolution No. GM/11.2013/77

Moved Cr Flynn                                                             Seconded Cr  Chambers

That Council:

 

1.      Accept the tender submitted by Glenda Hoath for cleaning Injune facilities for the tendered price of $35 (plus GST) per hour;

 

2.      Accept the tender submitted by Prue Williams for cleaning Roma facilities for the tendered price of $44 (inc GST) per hour. 

 

3.     Publicly advertise an invitation to quote for facility cleaning in Surat, Jackson/Yuleba/ Wallumbilla, Muckadilla and Mungallala. 

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Council Buildings & Structures

 

 

 

Item Number:                                    LC.2

File Number: D13/58332

Subject Heading:                         Great Artesian Spa Management - Tender 14011

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

Tenders were called for the Management of the Great Artesian Spa in Mitchell. Tenders closed 2.00pm, EST, 14 November 2013. Council’s approval of the appointment of a contractor was sought.

 

Note:

As Tanya Mansfied, Manager Facilities is related to Katrina Mansfield (Sister), Tanya took no part in the tender evaluation or reporting to Council.    The evaluation panel comprised Council Coordinators of Property & Legal, Sport & Recreation and Procurement, with the report authorised and presented by the Director Development, Facilities & Environmental Services, Mr Rob Hayward.

 

Resolution No. GM/11.2013/78

Moved Cr Denton                                                          Seconded Cr Chambers  

That Council accept the tender submitted by Katrina Mansfield for $165,000 per annum

(including GST) plus CPI increase as per Council’s general conditions.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Property & Legal

 

 

Item Number:                                    LC.3

File Number: D13/58287

Subject Heading:                         Acquisition of Property

Location:                                          Roma

Author and Officer’s Title:                 Michael Parker, Director - Infrastructure Services (Acting)

Executive Summary: 

Council was in receipt of a valuation report for the identified residential property, which is adversely affected by the construction of Roma Flood Mitigation Levee Stage 1.

 

Council’s solicitor had made recommendations following consideration of the valuation.

 

Resolution No. GM/11.2013/79

Moved Cr Schefe                                                           Seconded Cr Newman  

That Council:

 

(a)   Endorse having the two valuers meet, on a without prejudice basis, to see if they can reach agreement on a figure for the value of the property;

 

(b)   Agree to bear the reasonable cost of appointing a buyer’s agent;  and

 

(c)  Indicate that if agreement can be reached as to the value and other compensation items, Council would have no objection to the owner remaining in occupation of the property (rent free), after settlement of the acquisition of the property by Council until such time as a replacement property is purchased, or until the Stage 1 levee works are complete.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Director - Infrastructure Services (Acting)

 

 

Item Number:                                    LC.4

File Number: N/A

Subject Heading:                         Proposed Changes to Organisational Structure

Author and Officer’s Title::                Julie Reitano - Chief Executive Officer

Executive Summary:

Minor amendments to the Organisational Structure as presented by the Chief Executive Officer were provided to Council for consideration.

Discussion:

Cr O’Neil enquired if the Associate to the CEO would also be available to provide research support to the Mayor.    It was confirmed that the proposed changes could accommodate this.

 

Resolution No. GM/11.2013/80

Moved Cr Chambers                                                      Seconded Cr O’Neil

 

That Council approve the Organisational Structure changes as presented by the Chief Executive Officer, inclusive of:

 

·         Amendment to the Position Decription of the recently advertised new position to formally incorporate the following – “Associate to the CEO & Mayor”;

 

·         Commencement of advertising for suitable candidates in the following roles - Design Engineer, Draftsman & Project Manager.  (Once contract negotiations are complete, an amendment will be required to the 2013/14 budget).

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Chief Executive Officer

 

 

Item Number:                                    LC.5

File Number: N/A

Subject Heading:                         Update on Road Infrastructure Agreement Negotiations & ROYALTIES FOR THE REGIONS APPLICATIONS

Author and Officer’s Title:                 Julie Reitano - Chief Executive Officer

Executive Summary:

Further to informal e-mails previously circulated to Councillors, the Chief Executive Officer provided Council with an update on negotiations to date with respect to the remaining Road Infrastructure Agreement and sought Council’s endorsement of the proposed approach.

 

Resolution No. GM/11.2013/81

Moved Cr Denton                                                          Seconded Cr Wason

 

That Council receive and note the update as provided by the Chief Executive Officer, and furthermore endorse the proposed approach as presented.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Chief Executive Officer

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 2.53pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 11 December 2013, at Roma Administration Centre.

 

 

 

 

...............……….................                                            ..................................

Mayor.                                                                  Date.