Description: Maranoa Logo Process

 

Business Paper

 

General Meeting

 

Wednesday 11 December 2013

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 6 December 2013

 

 

Mayor:                                                   Councillor R S Loughnan

 

Deputy Mayor:                                        Councillor W S Wason

Councillors:                                            Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor P J Flynn

                                                              Councillor W M Newman

                                                              Councillor C J O’Neil

                                                              Councillor M L Price

                                                              Councillor D J Schefe

 

Chief Executive Officer:                          Ms Julie Reitano

 

Senior Management:                               Mr Michael Parker (Acting Director Infrastructure Services)

                                                              Mr Rob Hayward (Director Development, Facilities & Environmental Services)

 

Officers:                                                 Ms Jane Frith (Coordinator Corporate Communications)

 

Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on December 11, 2013 at 9.00am.

Julie Reitano

Chief Executive Officer

 


Maranoa Regional Council

    

General Meeting -  11 December 2013

TABLE OF CONTENTS

Item       Subject

No

1            Welcome

 

2            Present/Apologies

 

3            Confirmation of Minutes

              General  27 November 2013............................................................................................. 8

 

4            Business arising from Minutes

 

5            On the Table

5.1         Local Government Boundary Anomalies................................................... 36

Prepared by:      Tanya Mansfield, Manager - Facilities

Attachment 1:    Maps - Local Government Boundary Anomolies.............. 52

Attachment 2:    Map Showing General Locality of Lots.............................. 55  

 

6            Presentations/Petitions and Deputations

 

7            Consideration of notices of business

 

8            Consideration of notices of motion  

 

9            Reception of notices of motion for next meeting

 

Reports

 

10          Office of the CEO

 

11          Corporate, Community & Commercial Services

 

12          Infrastructure Services

12.1      Naming of Unnamed Roads........................................................................... 56

Prepared by:      Kim Edwards, Technical Officer - GIS/CAD

Attachment :      Roads to be named November 2013 with suggested names     58

12.2      Complaint/Request - Maintenance Grade & Repairs - Lindsay Berry - Pleasant Valley Access - Carnarvon Highway........................................................................ 64

Prepared by:      Kylie Fleischfresser, Specialist - Infrastructure Planning

Attachment 1:    Lindsay Berry - Complaint - Grade and Repair of Road Outside Entrance to Pleasant Valley - 19/10/2013......................... 69

Attachment 2:    Lindsay Berry - Complaint regarding condition of road 1714 Carnarvon Highway "Pleasant Valley".............................. 71

Attachment 3:    Initial Acknowledgement - Mr Lindsay A Berry - Complaint re Entrance to Property at 1714 Carnarvon Highway 'Pleasant Valley'     73

Attachment 4:    Acknowledgement Letter to Lindsay Berry Re Property Entrance Enquiry for 1714 Carnarvon Hwy....................................... 74

12.3      Request - Road Widening - Edinburgh Street, Mitchell.......................... 75

Prepared by:      Kylie Fleischfresser, Specialist - Infrastructure Planning

Attachment 1:    CRM_Carmel Case_Request for Road Widening - Edinburgh St, Mitchell..................................................................................... 79

Attachment 2:    Acknowledgement Letter to Carmel Case Re Request for Road Widening - Edinburgh St, Mitchell...................................... 80

12.4      Request for gravel upgrade - Dan & Lucy Warby - Warrong Road..... 81

Prepared by:      Kylie Fleischfresser, Specialist - Infrastructure Planning

Attachment 1:    Councillor Request - Cr. O'Neil - Dan & Lucy Warby - Gravelling Warrong Rd Mitchell.............................................................. 86

Attachment 2:    Acknowledgement Letter to Dan and Lucy Warby Re Request for Gravel Pavement to Warrong Rd......................................... 87

Attachment 3:    Dan & Lucy  Warby - Kilmorey Cattle Company - Mitchell - Complaint regarding Condition of Waroonga Tooloombilla Road - Urgent repairs needed - 27.03.13........................................ 88

Attachment 4:    Response Letter to Dan & Lucy Warby Re Waroonga Tooloombilla Road Maintenance................................................................ 90

Attachment 5:    Dan & Lucy  Warby - Kilmorey Cattle Company - Mitchell - Complaint regarding Condition of Waroonga Tooloombilla Road - Urgent repairs needed.......................................................... 92

12.5      Use of Personal Transporters - Surat......................................................... 95

Prepared by:      Michael Parker, Director - Infrastructure Services (Acting)

Attachment 1:    Map of Proposed Training Area - Use of Personal Transporters, Surat Lions Club.................................................................... 97

Attachment 2:    Copy of Draft Hire Agreement, Lions Club of Surat Re: Surat Safaris Hire of Personal Mobility Devices PMD............... 98

12.6      Council Policies for the Management of Roads..................................... 102

Prepared by:      Kym Downey,  Manager - Infrastructure Planning & Design

Attachment 1:    DRAFT - Policy (Council): Construction of Roads for Access to Property (V0.1)...................................................................... 105

Attachment 2:    DRAFT - Policy (Council): Property Accesses & Access Crossovers - Design, Construction & Maintenance (V0.1)................ 110

Attachment 3:    DRAFT - Policy (Council): Request for Capital Upgrade of Roads (V0.1)...................................................................................... 119

Attachment 4:    DRAFT - Policy (Council): Grids & Gates (V0.1)............ 122

Attachment 5:    Subordinate Local Law No. 1.16 (Gates and Grids) 2011 - Certified Copy....................................................................................... 130

Attachment 6:    DRAFT - Policy (Council): Works in Road Reserves (V0.1)....... 140

Attachment 7:    Subordinate Local Law No. 1.1 (Alteration or Improvement to Local Government Controlled Areas and Roads) 2011 - Certified Copy     145

12.7      Council Policy - Road Register................................................................... 154

Prepared by:      Kym Downey,  Manager - Infrastructure Planning & Design

Attachment :      DRAFT - Policy (Council) Road Register........................ 156

12.8      Council Policies - Road Network Design and Maintenance Standards 162

Prepared by:      Kym Downey,  Manager - Infrastructure Planning & Design

Attachment 1:    DRAFT - Policy (Council) Road Network Design Standards      164

Attachment 2:    DRAFT - Policy (Council) Road Network Maintenance Standards     169

12.9      Application to Permanently Close an Area of Road - Chrystal Street, Roma            172

Prepared by:      Michael Parker, Director - Infrastructure Services (Acting)

Attachment :      Map of Proposed Road Closure - Part of Chrystal Street & Duke Street, Roma......................................................................... 174

12.10    Register of Roads - 2013/14......................................................................... 175

Prepared by:      Kym Downey,  Manager - Infrastructure Planning & Design

Attachment 1:    MRC Rural Road Network Road Register Map DRAFT.V2 177

Attachment 2:    MRC Rural Road Network Road Register Index DRAFT.V2      197

Attachment 3:    MRC Urban Road Network Road Register Map - DRAFT.V2     209

Attachment 4:    MRC Urban Road Network Road Register Index DRAFT.V2     223

 

13          Development, Facilities & Environmental Services

13.1      Review Footpath Dining Liquor Licence Approval .............................. 232

Prepared by:      Sandra Crosby, Manager - Environmental Health, Compliance & Waste

Attachment 1:    Application for service of alcohol in footpath dining area-Royal Hotel-05122013.................................................................... 238

Attachment 2:    Insurance Information JLT-Local Law-05122013.......... 240

Attachment 3:    Legislative extracts-Local Law-05122013........................ 244

13.2      Appointment of Steve Mizen as Consulting Building Certifier (License No: A81158)                                                                                                                              246

Prepared by:      Danielle Pearn, Manager - Planning & Building Development

13.3      Request for Financial Support of the Maranoa Employment Expo .. 248

Prepared by:      Ryan Gittins, Coordinator - Economic Development

Attachment 1:    Maranoa BEST Committee - Request for Financial Support (including budget and letters of support) - Maranoa Employment Expo (20 Nov 2013)............................................................. 251

Attachment 2:    community grant acquittal from Maranoa BEST Employment Expo committee October 2013..................................................... 258

13.4      Material Change of Use - "Undefined Use" - Non-resident Workforce Accommodation (File: 2013/18637)............................................................ 272

Prepared by:      Danielle Pearn, Manager - Planning & Building Development

Attachment 1:    Body of Report...................................................................... 280

Attachment 2:    Development Plans............................................................. 298

Attachment 3:    SARA Response.................................................................. 306

13.5      Material Change of Use - "Extractive Industry" (File: 2013/18676).... 308

Prepared by:      Danielle Pearn, Manager - Planning & Building Development

Attachment 1:    Body of Report...................................................................... 318

Attachment 2:    Development Plans............................................................. 335

Attachment 3:    SARA Concurrence Agency Response.......................... 337

13.6      Material Change of Use - "Service Station", Environmentally Relevant Activity (ERA) 8 - Chemical Storage & Reconfiguring a Lot (1 Lot into 2 Lots + Access Easement) (File: 2012/18164)............................................................................................ 356

Prepared by:      Danielle Pearn, Manager - Planning & Building Development

Attachment 1:    Body of Report...................................................................... 371

Attachment 2:    Department of Transport and Main Roads Response... 389

Attachment 3:    Development Plans............................................................. 400

13.7      Change to Service Levels Injune Pool ..................................................... 407

Prepared by:      Amanda Schneekloth, Coordinator - Council Buildings & Structures

Attachment :      Injune Pool Operating Hours and Attachments............. 410

13.8      Site relocation - Booringa Blokes Men's Shed Inc................................ 411

Prepared by:      Josephine Horsfall, Coordinator - Property & Legal

Attachment 1:    Original Council Report  8 May 2013............................... 413

Attachment 2:    Letter from The Booringa Blokes Men's Shed requesting permission to place a shed on old SES grounds in Mitchell      416

13.9      Request for a Negotiated Decision Notice – Development Permit for Material Change of Use for “Motel” (25 Units and Manager’s Residence) and Reconfiguration of a Lot (Access Easement)(File: 2012/18397)......... 419

Prepared by:      Danielle Pearn, Manager - Planning & Building Development

Attachment 1:    Body of Report...................................................................... 421

Attachment 2:    Request for Negotiated Decision Notice ........................ 424

Attachment 3:    Decision Notice ................................................................... 430

13.10    Request for a Negotiated Decision Notice - Development Permit for Material Change of Use for "Extractive Industry" (File: 2013/18566)................................ 459

Prepared by:      Danielle Pearn, Manager - Planning & Building Development

Attachment 1:    Body of Report...................................................................... 461

Attachment 2:    Request for Negotiated Decision Notice......................... 464

Attachment 3:    Decision Notice Approval................................................... 466

13.11    Application for Permanent Road Closure................................................ 522

Prepared by:      Josephine Horsfall, Coordinator - Property & Legal

Attachment 1:    Application for Permenant Road Closure - Northern Bounday of Lot 49 on WAL53326................................................................. 524

Attachment 2:    Area Maps for requested Road Closure -  Northern Boundary of Lot  49 on WAL53326 - Wallumbilla......................................... 527

13.12    Proposal to Alter the Boundaries of 16 Localities................................. 529

Prepared by:      Tanya Mansfield, Manager - Facilities

Attachment :      Map Showing Affected Lots............................................... 531

13.13    Funding Application - Queensland State Government Regional Services Program                                                                                                                              541

Prepared by:      Ryan Gittins, Coordinator - Economic Development

13.14    Approval of flood mapping and associated data for use with the Queensland Development Code........................................................................................ 543

Prepared by:      Danielle Pearn, Manager - Planning & Building Development

Attachment 1:    Roma Adopted Flood Hazard Map.................................... 546

Attachment 2:    Flood Hazard Criteria ......................................................... 547

 

Status Reports

 

14          Office of the CEO

 

15          Corporate, Community & Commercial Services

15.1      Business Activity Report - Saleyards and Quarry................................. 549

Prepared by:      Larissa Pears, Coordinator - Community & Commercial Support & Administration

Attachment 1:    Roma Saleyards - Monthly Business Unit Financial Report - October 2013........................................................................ 550

Attachment 2:    Roma Quarry - Monthly Business Unit Financial Report - October 2013....................................................................................... 556

 

16          Corporate Services

 

17          Infrastructure Services

 

18          Commercial Business

 

19          Building, Facilities & Environmental Services

 

Next General Meeting

 

 

Confidential Items

 

In accordance with the provisions of section 275 of the Local Government Regulation 2012, a local government may resolve to close a meeting to the public to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.

 

C           Confidential Items

C.1        Request for Discount after Late Payment of Rates

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(d) rating concessions.

C.2        Request for Regional Domestic Water Service outside of the Regional Domestic Water Service Area

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.(Public knowledge of a concession could prompt applications from properties outside of the current Regional Domestic Service Area.)

C.3        Request for Discount after Late Payment of Rates

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(d) rating concessions.

C.4        Request for Concession

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(d) rating concessions.

C.5        Request for Rates Exemption

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(d) rating concessions.

C.6        Roma Flood Mitigation Stage 1 Levee Construction - Possible Adverse Impacts

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.7        Council Purchase of Land and Improvements, 1 McPhie Street, Roma

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.8        Request for Discount

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(d) rating concessions.

C.9        Glencoe Road, Access through "Surprise" and "Glencoe" to "Drysdale Ponds"

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

 

Councillor Business

 

20          Councillor Business

 

 

Closure


Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 27 November 2013 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr P J Flynn, Cr. W M Newman, Cr. C J O’Neil,  Cr. D J Schefe, Chief Executive Officer - Julie Reitano, Coordinator Corporate Communications - Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

(Acting) Director Infrastructure Services - Michael Parker, Director Development, Facilities & Environmental Services - Rob Hayward, Manager Community Services - Julie Neil, Manager Planning & Building Development - Danielle Pearn, Coordinator Housing - Margaret Langton.

 

GUESTS

 

Jo Tinnion & Cecile Peille representing BMT WBM Pty Ltd.

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.08am, noting that Cr. Denton would be a late arrival to the meeting due to attendance at a funeral.

 

APOLOGIES   

 

Resolution No. GM/11.2013/49

Moved Cr Chambers                                                      Seconded Cr Wason

 

That apologies be received and leave of absence granted for Cr. Price  for this meeting, due to her attendance as Council’s representative at a number of forums.

 

CARRIED                                                                                                                      7/0

 

 

Confirmation of Minutes

 

Resolution No. GM/11.2013/50

Moved Cr Flynn                                                             Seconded Cr Chambers  

 

That the minutes of the General Meeting (20-13.11.13) held on 13 November 2013 be confirmed.

 

CARRIED                                                                                                                      7/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 


Presentations/Petitions and Deputations

 

The Mayor invited Jo Tinnion & Cecile Peille of  BMT WBM Pty Ltd. to attend the Chambers at 11.30am to provide Council an initial verbal overview of key themes identified at the Community Workshops held in the Mitchell & Amby on 26 November 2013.  The workshops sought community input into developing potential flood mitigation options in Mitchell and Amby.    The update was provided during a short intermission in Council’s meeting.  

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

CORPORATE, Community & Commercial Services

 

Item Number:                                    10.1

File Number: D13/51197

Subject Heading:                         Council Initiated Advisory Committee Meeting Minutes

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

Executive Summary: 

As part of Council’s Draft Community Engagement Strategy, Council has initiated a number of Advisory Committees to seek community and stakeholder input on key projects and businesses of Council.  Feedback, or the outcomes of these forums, assists Council to identify priorities, inform decisions and develop future strategies and policies.

 

This report provided a copy of the confirmed meeting minutes of the advisory committees that held meetings during the months of October & November 2013.

 

 

Resolution No. GM/11.2013/51

Moved Cr O'Neil                                                            Seconded Cr Wason  

That Council receive and note the confirmed minutes of the following Advisory Committee Meetings:

 

·         Roma CBD Advisory Committee Meeting – 22/10/13

·         Roma CBD Advisory Committee Recommendations (22/10/13)

·         Roma Saleyards Advisory Committee Meeting & Design Workshop – 11/09/13

·         Airport Advisory Committee Meeting – 02/10/13

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

 


 

Item Number:                                    11.1

File Number: D13/54002

Subject Heading:                         South West Partnership Council

Author and Officer’s Title:                 Julie Neil, Manager - Community Services

Executive Summary: 

The South West Partnership Council (SWPC) is an opportunity for government, non government, private and public sectors to collaborate, coordinate and communicate primary health care initiatives within the South West. The goal is to facilitate improved health outcomes for residents through integrated and seamless systems.

 

The SWPC invites Maranoa Regional Council to become an active member.

 

Resolution No. GM/11.2013/52

Moved Cr Newman                                                        Seconded Cr Chambers  

That Council endorse:

 

·    A partnership between Maranoa Regional Council and the South West Partnership Council;

 

  • The Manager Community Services as Council’s nominated representative;

 

·    The Manager Community Services to liaise with the five other South West Councils to   ascertain their respective interest.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager - Community Services

 

 

Development, Facilities & Environmental Services

 

Item Number:                                    13.1

File Number: D13/53324

Subject Heading:                         Waste Fees and Charges

Location:                                          Council Facilities

Author and Officer’s Title:                 Margaret Milla, Coordinator - Waste

Executive Summary: 

Between 30 August and 31 October, the Roma waste facility weighbridge has recorded over 3,200 tonnes of mixed construction and demolition (builders’) waste and over 1,600 tonnes of commercial and industrial waste.  The current fee structure does not provide cost recovery for the facility or a means to fund future works required at the facility such as construction of new cells, landfill closure and rehabilitation and development of a new landfill facility when required.  The current fees work out to approximately $10 per tonne.  The day to day operational costs have been calculated at approximately $40 to $45 per tonne of waste delivered to this site.

 

The proposed fees will initially provide cost recovery to Council for daily operating costs.

 

 

 

Resolution No. GM/11.2013/53

Moved Cr Schefe                                                           Seconded Cr Flynn  

 

1.      That Council adopt the waste fees and charges as follows:

 

Commercial & Industrial (C&I)

-       General waste from commercial & industrial premises

All tandem trailers, light trucks, medium rigid, heavy rigid, semi trailers etc to be weighed

$48/tonne or $15/m3 (at Waste facilities with no weighbridge – prior approval required)

Construction & Demolition (C&D)

-      Builders’ waste

All tandem trailers, light trucks, medium rigid, heavy rigid, semi trailers etc to be weighed

 

$48/tonne (mixed load) or $15/m3 (waste facilities with no weighbridge – prior approval required)

$24/tonne (separated load) or $8/m3 (waste facilities with no weighbridge

Concrete – clean

$30/tonne or $30/m3

C&I and C&D –

To save vehicles from having to enter site twice to be weighed.

 

Ute

$15

Trailer (6x4 box trailer)

$15

Ute & trailer (6x4 box trailer)

$25

 

 

Dead animals

As per current fees and charges

 

 

Other regulated waste

Considered case by case upon application

 

 

Green waste – domestic

No charge

Green waste (with root balls, stumps, large trunks)

$30/tonne

Green waste – commercial

$15/tonne

Pallets & timber packing crates

$15/tonne

Power poles or treated poles

$40 per pole

 

 

Clean soil

No charge

Low level contaminated soil (suitable for day cover)

$35/tonne

High level contaminated soil (not suitable for day cover)

POA – test results required

Asbestos

$132.00/tonne

Scrap steel, car bodies, white goods

No charge

Batteries

No charge

E-waste

No charge

Motor oil

No charge

 

 

Tyres

As per current fees and charges

 

 

Domestic waste (excluding asbestos & tyres)

No charge

 

2.     The new fee structure will apply to all commercial operators currently using the waste facility, after a notice period of no less than 6 weeks.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Waste

 

 

Item Number:                                    13.2

File Number: D13/55364

Subject Heading:                         Request for Refund of Development Application Fees

Location:                                          King Street, Surat

Applicant:                                         Surat Golf Club

Author and Officer’s Title:                 Mark  Westbrook, Coordinator - Building Certification

 

Executive Summary: 

The Surat Golf Club have requested a refund of Building Application fees ($655.20) paid to Council for the establishment of a new club house.  The club has made application for State Government funding to establish a new club house (this was required as part of the application process).

 

The existing club house suffered a termite infestation rendering the club house unusable due to structural damage.

 

The Surat Golf Club is a community sports organisation run by volunteers.  The loss of revenue to Council is minimal compared to the benefit the Surat Golf Club provides to the community. 

 

Resolution No. GM/11.2013/54

Moved Cr Newman                                                        Seconded Cr O'Neil  

That Council refund all application fees ($655.20) prescribed for approval of the proposed works.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Building Certification

 

 

Item Number:                                    13.3

File Number: D13/55411

Subject Heading:                         Request for Refund of Development Application Fees

Location:                                          49 Bungil Street, Roma

Applicant:                                         Maranoa Kindergarten

Author and Officer’s Title:                 Mark  Westbrook, Coordinator - Building Certification

Executive Summary: 

The Maranoa Kindergarten have requested a refund of the Development Application Fees paid to Council ($1,021.77) for Building Additions and Alterations at 49 Bungil Street, Roma, following receipt of a grant to proceed with the works.

 

Maranoa Kindergarten is a ‘Not-for-Profit’ organisation.  The loss of revenue to Council for this application is minimal compared to the social and educational benefits the kindergarten provides to the community.

 

Resolution No. GM/11.2013/55

Moved Cr Wason                                                           Seconded Cr Chambers  

That Council refund all application fees ($1,021.77) prescribed for approval of the proposed works.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Building Certification

 


 

Item Number:                                    13.4

File Number: D13/55431

Subject Heading:                            AssesSable Building Works – Residential Outbuilding Exceeding 120m2 in the Rural Zone (448.65m2) (File: 2013/18788)

Location:                                          Lot 6 Hartleys Lane Roma (Lot 6 on SP184947)

Applicant:                                         Sunshine Sheds & Garages

Author and Officer’s Title:                 Mark  Westbrook, Coordinator - Building Certification

Executive Summary:  

Sunshine Sheds & Garages have made application for Assessable Building Works for a relaxation of the residential outbuilding maximum size in the Rural Zone.

 

Resolution No. GM/11.2013/56

Moved Cr Newman                                                        Seconded Cr Chambers  

That Council not approve the application for Assessable Building Works (Residential Outbuilding exceeding 120m2 in the Rural Zone) at Lot 6 Hartleys Lane Roma, due to non-compliance with the Rural Area Code contained in the Bungil Shire Planning Scheme.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Building Certification

 

 

Item Number:                                    13.5

File Number: D13/56258

Subject Heading:                         Renewal of Special Lease 200690, being Lot A on DL419 Reserve for Gravel purposes, R28 Dublin - Res 90-90A

Location:                                          Lot A on DL419 Reserve for Gravel Purposes

Applicant:                                         Department of Natural Resources and Mines

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Department of Natural Resources and Mines sought Council’s views on an Application for Renewal of Special Lease 200690, being Lot A on DL419, Reserve for Gravel purposes, R28 Dublin – Res 90-90A.

 

 

Resolution No. GM/11.2013/57

Moved Cr O'Neil                                                            Seconded Cr Chambers  

That Council advise the Department of Natural Resources and Mines that the reserve is still required for its gazetted purpose and Council has no objection to the application for renewal of Special Lease 200690, being Lot A on DL419, Reserve for Gravel purposes conditional upon the following:

 

1.      All boundary fencing is to be maintained in stock proof condition for the term of the lease;

 

2.      Lessee must implement suitable control to manage and or eliminate pest plants;

 

3.      Lessee must participate in Local Government coordinated baiting campaigns for the management and control of pest animals;

 

4.      Should the parcel of land have a road managed by local government and/or state government, the road is to be fenced out to increase safety of motorised transport.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Property & Legal

 

 

Item Number:                                    13.6

File Number: D13/56302

Subject Heading:                         Renewal of Term Lease 221644, being Lot 25 on WV1834 Reserve for Water purposes, R339 Waldegrave - Res 5354

Location:                                          Lot 25 on WV1834 Reserve for Water Purposes

Applicant:                                         Department of Natural Resources and Mines

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Department of Natural Resources and Mines sought Council’s views on an Application for Renewal of Term Lease 221644, being Lot 25 on WV1834, Reserve for Water purposes, R339 Waldegrave – Res 5354.

 

Resolution No. GM/11.2013/58

Moved Cr Chambers                                                      Seconded Cr Flynn  

Council advise the Department of Natural Resources and Mines that the reserve is still required for its gazetted purpose and Council has no objection to the application for renewal of Term Lease 221644, being Lot 25 on WV1834, Reserve for Water purposes conditional upon the following:

 

1.      All boundary fencing is to be maintained in stock proof condition for the term of the  lease;

 

2.      Lessee must implement suitable control to manage and or eliminate pest plants;

 

3.      Lessee must participate in Local Government coordinated baiting campaigns for the management and control of pest animals;

 

4.      Should the parcel of land have a road managed by local government and or state government, the road is to be fenced out to increase safety of motorised transport.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Property & Legal

 


 

Item Number:                                    13.7

File Number: D13/56385

Subject Heading:                         Renewal of Term Lease 221757, being Lot 10 on TM47 Reserve for Camping & Water purposes, R7 Tomoo - Res 15390

Location:                                          Lot 10 on R7 Tomoo, Reserve Camping for Water Purposes

Applicant:                                         Department of Natural Resources and Mines

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Department of Natural Resources and Mines sought Council’s views on an Application for Renewal of Term Lease 221757, being Lot 10 on TM47, Reserve for Camping and Water purposes.

 

 

Resolution No. GM/11.2013/59

Moved Cr O'Neil                                                            Seconded Cr Wason  

Council advise the Department of Natural Resources and Mines that the reserve is still required for its gazetted purpose and Council has no objection to the application for renewal of Term Lease 221757, being Lot 10 on TM47, Reserve for Camping and Water purposes conditional upon the following:

 

1.      All boundary fencing is to be maintained in stock proof condition for the term of the lease;

 

2.      Lessee must implement suitable control to manage and/or eliminate pest plants;

 

3.      Lessee must participate in Local Government coordinated baiting campaigns for the management and control of pest animals;

 

4.      Should the parcel of land have a road managed by local government and/or state government, the road is to be fenced out to increase safety of motorised transport.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Property & Legal

 

 

Item Number:                                    13.8

File Number: D13/56423

Subject Heading:                         Renewal of Term Lease 221464, being Lot B on EG266 Reserve for Camping & Water purposes, R36 Elgin - Res 4451

Location:                                          Lot B on EG266 Reserve for Camping & Water Purposes

Applicant:                                         Department of Natural Resources and Mines

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Department of Natural Resources and Mines sought Council’s views on an Application for renewal of Term Lease 221464, being Lot B on EG266 Reserve for Camping & Water purposes, R36 Elgin - Res 4451.

 

 

Resolution No. GM/11.2013/60

Moved Cr Wason                                                           Seconded Cr Newman  

Council advise the Department of Natural Resources and Mines that the reserve is still required for its gazetted purpose and Council has no objection to the application for renewal of Term Lease 221464, being Lot B on EG266 Reserve for Camping & Water purposes conditional upon the following:

 

1.      All boundary fencing is to be maintained in stock proof condition for the term of the lease;

 

2.    Lessee must implement suitable control to manage and or eliminate pest plants;

 

3.    Lessee must participate in Local Government coordinated baiting campaigns for the management and control of pest animals;

 

4.    Should the parcel of land have a road managed by local government and or state government, the road is to be fenced out to increase safety of motorised transport.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Property & Legal

 

 

Item Number:                                    13.9

File Number: D13/56751

Subject Heading:                         Material Change of Use - "Extractive Industry" (File: 2013/18610)

Location:                                          "Ballaroo" 44 Begonia Road, BEGONIA QLD 4417 (Lot 5 on SP106996)

Applicant:                                         NJ Contracting Pty Ltd C/- Frances van Riet

Author and Officer’s Title:                 Danielle Pearn, Coordinator - Planning

Executive Summary: 

The application sought approval for a Material Change of Use to establish an “Extractive Industry”, on land at “Ballaroo” 44 Begonia Road, Begonia (described as Lot 5 on SP106996). The development involves extracting between 5,000t to 100,000t of quarry material per year, intended for civil construction purposes.

 

The application is subject to Impact Assessment against the relevant provisions of Warroo Shire Planning Scheme 2004.  No submissions were received during the public notification period (6/9/13 to 27/9/13).

 


 

Resolution No. GM/11.2013/61

Moved Cr Schefe                                                           Seconded Cr Newman  

That the application for Material Change of Use – “Extractive Industry”, on land at “Ballaroo” 44 Begonia Road, Roma (described as Lot 5 on SP106996), be approved subject to the following conditions:

 

Preamble

 

Refer to http://www.cmdg.com.au for the Capricorn Municipal Development Guidelines (CMDG).

 

The approved use may not commence until the Environmental Authority has been     given in relation to Environmentally Relevant activities prescribed under the Environmental Protection Act 1994.

 

General

 

1.       Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.       Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.       Maintain the approved development being Material Change of Use – “Extractive Industry” in accordance with the approved plans:

Plan/Document number

Plan/Document name

Date

Drawing No.001

Proposed Development Ballaroo North Pit

NA

Drawing No.002

Proposed Development Ballaroo North Pit (with satellite image)

NA

NJC-SWP-030

Standard Work Procedure Weed & Pest Management

04/07/2013

NJC-SMMP-013

Emergency Response Plan

07/06/2012

NJC-SMMP-026

Activity Based Management Plan

22/03/2013

NJC-SMMP-012

Environmental Management Plan

17/12/2012

D5

Capricorn Municipal Development Guidelines – Stormwater Drainage Design D5 Design Guidelines

03/2012

D6

Capricorn Municipal Development Guidelines - Site Regrading Design Guidelines

03/2012

 

4.       During the course of the development works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.       All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.       The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

7.       All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

 

Latest versions

 

8.       Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

9.       Stormwater, erosion and sediment control is to be managed as shown in the Activity Based Management Plan prepared by NJ Contracting dated 22.03.2013 in accordance with the CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

10.     There shall be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

 

11.     At the end of operations, remediation of the site is to occur after consultation with the landowner generally in accordance with the program shown in the Activity Based Management Plan prepared NJ Contracting dated 22.03.2013.

 

12.     Weeds and pests are to be monitored and controlled in accordance with the Standard Work Procedure Weed and Pest Management Plan prepared by NJ Contracting dated 04.07.2013.

 

Erosion Control

 

13.     If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

14.     All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7

 

15.     Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

16.     Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council. 

 

Services Provisions

 

17.     The site must be provided with on-site water supply with sufficient capacity to meet operational needs, including watering to minimise dust nuisance.

 

18.     Reticulated sewerage is unavailable to the development site. A development permit for plumbing and drainage works shall be sought from Council for any onsite sewerage system provided to the development.

 

19.     All onsite sewerage systems shall be designed in accordance with Division 4 – Standards for Sewerage Supply of the Warroo Shire Planning Scheme.

 

Rubbish Collection

 

20.     At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Access, Roads, Landscaping and Lighting

 

21.     The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

22.     All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Division 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) the CMDG Design Guidelines – D1 ‘Geometric Road Design’ and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

23.     Any damage to roads and infrastructure that is attributable to the progress of works on the development site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction.

 

24.     All weather vehicle access shall be provided for traffic movement within the development site.

 

25.     Unsealed internal roads are to be watered upon receipt of any complaint regarding dust nuisance caused by vehicle movements to and from the site, as determined by and to the satisfaction of Council.

 

Earthworks

 

26.     All earthworks for the development shall be undertaken in accordance with Capricorn Municipal Development Guidelines (CMDG) D6 ‘Site Regrading’ Design Guidelines.

 

Operations of Approved Use

 

27.     All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

28.     All approved uses must be carried out in accordance with the requirements of the approved management plans.

 

29.     Hours of operation of the approved use are limited to 6am-6pm Monday to Sunday.  No operations on Public Holidays.

 

 

30.     At the end of operations, remediation of the site is to occur after consultation with the landowner and generally in accordance with the Activity Based Management Plan prepared NJ Contracting dated 22.03.2013.

 

Advertising Signs

 

31.     Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

32.     Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

Infrastructure & Impact Contributions

 

33.     A local roads additional impacts charge will be paid to Maranoa Regional Council in accordance with the Local Roads Additional Impacts Charges Schedule attached to and forming part of these conditions.

 

34.     The applicant may enter into an Infrastructure Agreement with Council in a standard format to be provided by Council. This agreement will show details of charges, review period and dispute resolution procedures.

 

Avoiding Nuisance

 

35.     No nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

36.     The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds.  The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.

 

No Cost to Council

 

37.     The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

38.     All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to any use commencing onsite.

 

 

Local Roads Additional Impact Charges Schedule

 

A local roads additional impacts charge of $0.50 per tonne will be paid to Maranoa Regional Council for all extractive industry materials transported to and from the site. This amount will be increased or decreased annually by a percentage equivalent to the change in All groups consumer price index for Brisbane published by the Australian Statistician. This condition is required because the development will impact on the local roads when extractive industry materials are carried along those local roads.

 

The payment of the local roads additional impacts charge must be made within 14 days of the end of each 3 month period, with the periods starting with the commencement of the use/activity. The extractive industry operator must calculate the payment. If no payment is made within the set time, the Council may demand payment based on the maximum approved annual production capacity of the activity/use divided by 4.

 

If the extractive industry operator does not pay the local roads additional impacts charge for two consecutive periods, the Council can require the holder of the development approval to pay the local roads additional impacts charge as a debt due to Council.

 

The holder of the development approval or the extractive industry operator may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the activity/use was given. The review will take account of the rates and methodology applying to similar operators in the Council Area and the facts and circumstances applying to this approved activity/use.

 

The local roads additional impacts charge covers all roads in the Maranoa Regional Council Area where heavy vehicles of the type used in this activity/use are permitted to travel. Despite the payment of a local roads additional impacts charge, the Council may stop the extractive industry operator from using particular roads by written notice because of the level of damage being caused or may be caused to those particular local roads by the addition to total road use of heavy vehicles associated with the extractive industry.

 

Council or its representatives is entitled to inspect, copy and audit any records which may help to prove the actual tonnes of extractive industry material carried by the extractive industry operator for the purposes of assessing the local roads additional impacts charge.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Planning

 

Item Number:                                    13.10

File Number: D13/57024

Subject Heading:                         Material Change of Use - "Extractive Industry" (File: 2013/18666)

Location:                                          824 Crossroads Road, Jackson North QLD 4426 (Lot 6 & 7 on Plan WV409)

Applicant:                                         SR & ML Phelps C/- Struxi Design

Author and Officer’s Title:                 Danielle Pearn, Coordinator - Planning

Executive Summary: 

The application sought to carry out a Material Change of Use – “Extractive Industry”, situated at 824 Crossroads Road, Jackson North QLD 4426, and described as Lot 6 & 7 on WV409.  The development involves extracting and screening between 5,000t to 100,000t of quarry material per year.

 

The proposed development, as recommended for approval, is consistent with the provisions of the Bendemere Shire Planning Scheme including the DEOs and Rural Zone Code.

 

 

Discussion:

Council determined that the matter should lay on the table pending further clarification of intended road access points for the applicant in conducting business.  A ‘Mover’ and ‘Seconder’ for the motion was recorded as displayed below, however, no vote was taken on the motion at that time.

 

 

Moved Cr Flynn                                                             Seconded Cr Wason  

That the application for a Material Change of Use - “Extractive Industry”, on land at 824 Crossroads Rd, Jackson North QLD 4426, and described as Lots 6 & 7 on WV409, be approved subject to the following conditions:

 

 

 

Preamble

 

(Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

The approved use may not commence until the relevant Environmental Authority has been given in relation to Environmentally Relevant Activities prescribed under the Environmental Protection Act 1994.

 

General

 

1.         Complete and maintain the approved development as follows: (i) in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.         Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.         Maintain the approved development being a Material Change of Use – “Extractive Industry” in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

1430.13804

Sheet 002, Issue B Locality Plan         

19 June 2013

1430.13804

Sheet 003, Issue C        Site Plan         

24 June 2013

1430.13804

Sheet 101, Issue A Office Floor Plan

15 July 2013

1430.13804

Sheet 401, Issue A Office Elevations

15 July 2013

 

Site Based Management Plan Lots 6 & 7 WV409, Crossroads Road, Yuleba North prepared by Struxi Design

 

 

4.         During the course of the development works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.         All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.         The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

7.         All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

 

 

Latest versions

 

8.         Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

9.         Stormwater, erosion and sediment control is to be managed as shown in the Stormwater Management Plan, Section 4.3 of the Site Based Management Plan prepared by StruXi Design in accordance with the CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

10.        There shall be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

 

11.        At the end of operations, remediation of the site is to occur after consultation with the landowner generally in accordance with the Rehabilitation Plan, Section 4.4 shown in the Site Based Management Plan prepared by StruXi Design.

 

12.        Weeds and pests are to be monitored and controlled in accordance with the Weed Control and Management, Section 4.2.4 shown in the Site Based Management Plan prepared by StruXi Design.

 

Services Provisions

 

13.        The site must be provided with on-site water supply with sufficient capacity to meet operational needs, including watering to minimise dust nuisance.

 

14.        Reticulated sewerage is unavailable to the development site. A development permit for plumbing and drainage works shall be sought from Council for any onsite sewerage system provided to the development.

 

15.        All onsite sewerage systems shall be designed in accordance with Schedule 5 – Standards for Sewerage Supply of the Bendemere Shire Planning Scheme.

 

16.        The site must be provided with an electricity supply generator to service the approved use.

 

Access

 

17.        The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

18.        All vehicle accesses intersecting the Wild Dog Barrier Fence are to be constructed in accordance with regulations and standards required by the Authority of Land Protection (Pest and Stock Management) Act 2002.

 

19.        All weather vehicle access shall be provided for traffic movement within the development site.

 

20.        Unsealed internal roads are to be watered upon receipt of any complaint regarding dust nuisance caused by vehicle movements to and from the site, as determined by and to the satisfaction of Council.

 

21.        All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Division 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) the CMDG Design Guidelines – D1 ’Geometric Road Design’ and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

22.        Any damage to Council roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

 

Infrastructure and Impact Contributions

 

23.        A local roads additional impacts charge will be paid to Maranoa Regional Council in accordance with the Local Roads Additional Impacts Charges Schedule attached to and forming part of these conditions.

 

24.        The applicant may enter into an Infrastructure Agreement with Council in a standard format to be provided by Council. This agreement will show details of charges, review period and dispute resolution procedures.

 

Earthworks

 

25.        All earthworks for the development are to be undertaken in accordance with Capricorn Municipal Development Guidelines (CMDG) D6 ‘Site Regrading’ Design Guidelines.

 

Erosion Control

 

26.        All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

27.        If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

Rubbish Collection

 

28.        At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Avoiding Nuisance

 

29.        No nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

30.        The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds.  The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community

 

 

 

 

 

Advertising Signs

 

31.        Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

32.        Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

Operations of the approved use

 

33.        All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

34.        All approved uses must be carried out in accordance with the requirements of the approved management plans.

 

35.        Hours of operation of the approved use are limited to 6am-6pm Monday to Sunday.  No operations on Public Holidays.

 

36.        At the end of operations, remediation of the site is to occur after consultation with the landowner and generally in accordance with Section 4.4. of the Site Based Management Plan prepared by StruXi Design

 

No Cost to Council

 

37.        The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

38.        All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to occupation of the units.

 

Local Roads Additional Impact Charges Schedule

 

A local roads additional impacts charge of $0.50 per tonne will be paid to Maranoa Regional Council for all extractive industry materials transported to and from the site. This amount will be increased or decreased annually by a percentage equivalent to the change in All groups consumer price index for Brisbane published by the Australian Statistician. This condition is required because the development will impact on the local roads when extractive industry materials are carried along those local roads.

 

The payment of the local roads additional impacts charge must be made within 14 days of the end of each 3 month period, with the periods starting with the commencement of the use/activity. The extractive industry operator must calculate the payment. If no payment is made within the set time, the Council may demand payment based on the maximum approved annual production capacity of the activity/use divided by 4. If the extractive industry operator does not pay the local roads additional impacts charge for two consecutive periods, the Council can require the holder of the development approval to pay the local roads additional impacts charge as a debt due to Council.

 

The holder of the development approval or the extractive industry operator may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the activity/use was given. The review will take account of the rates and methodology applying to similar operators in the Council Area and the facts and circumstances applying to this approved activity/use.

 

 

The local roads additional impacts charge covers all roads in the Maranoa Regional Council Area where heavy vehicles of the type used in this activity/use are permitted to travel. Despite the payment of a local roads additional impacts charge, the Council may stop the extractive industry operator from using particular roads by written notice because of the level of damage being caused or may be caused to those particular local roads by the addition to total road use of heavy vehicles associated with the extractive industry.

 

Council or its representatives is entitled to inspect, copy and audit any records which may help to prove the actual tonnes of extractive industry material carried by the extractive industry operator for the purposes of assessing the local roads additional impacts charge.

 

 

 

Item Number:                                    13.11

File Number: D13/57313

Subject Heading:                         Material Change of Use - "Extractive Industry" and Environmentally Relevant Activity 16 Extractive and Screening Activities (File: 2012/18422)

Location:                                          Yuleba Surat Road, Yuleba QLD 4427 (Lot 2 on SP197617)

Applicant:                                         Yuleba Minerals Pty Ltd C/- Greg Moore

Author and Officer’s Title:                 Danielle Pearn, Coordinator – Planning

 

Executive Summary: 

The application sought approval for a Material Change of Use to establish an “Extractive Industry” and Environmentally Relevant Activity 16 – Extractive & Screening Activities, on land at Yuleba Surat Road, Yuleba (described as Lot 2 on SP197617).

 

The application is subject to Impact Assessment against the relevant provisions of Bendemere Shire Planning Scheme 2006 including the DEO’s and Rural Zone Code.  Public notification was carried out between 14 May 2013 to 12 June 2013, and no submissions were received.

 

Resolution No. GM/11.2013/62

Moved Cr Wason                                                           Seconded Cr Newman  

That the application for Material Change of Use – Extractive Industry and Environmentally Relevant Activity 16 – Extractive & Screening Activities, on land at Yuleba Surat Road, Yuleba (described as Lot 2 on SP197617, be approved subject to the following conditions:

 

Preamble

 

Refer to http://www.cmdg.com.au for the Capricorn Municipal Development Guidelines (CMDG).

 

General

 

1.       Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.       Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

 

 

3.       Maintain the approved development being Material Change of Use – “Extractive Industry” and Environmentally Relevant Activity 16 – Extractive & Screening Activities, in accordance with the approved plans:

Plan/Document number

Plan/Document name

Date

38816-1

Detail Contour Survey

NA

NA

Active Site Area

NA

NA

Water Drainage Plan

NA

NA

Infrastructure Fixed Plant and Services

NA

V1.2

Environment Management & Operations Plan - Yuleba Minerals Pty Ltd

11/ 2012

D5

Capricorn Municipal Development Guidelines – Stormwater Drainage Design D5 Design Guidelines

03/2012

D6

Capricorn Municipal Development Guidelines - Site Regrading Design Guidelines

03/2012

 

4.       During the course of the development works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.       All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.       The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

7.       All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Stormwater and Drainage

 

8.       Stormwater, erosion and sediment control are to be managed as shown in the Environment Management & Operations Plan, prepared by Yuleba Minerals Pty Ltd, dated Nov 2012.

 

9.       There shall be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

 

Services Provisions

 

10.     All onsite sewerage systems shall be designed in accordance with Division 5 – Standards for Sewerage Supply of the Bendemere Shire Planning Scheme.

 

Roadworks

 

11.     The access link road from the intersection of Yuleba Surat Road and Bedwell Street to the Warrego Highway is to be upgraded to a 2 lane bitumen sealed road generally in accordance with the Capricorn Municipal Development Guidelines Table D1.21.03 rural access (100-149 VPD), to the following standard:

          Formation width:  8.0m

          Pavement width:  7.0m

          Seal width:           7.0m  

          Pavement Design:  Capricorn Municipal Development Guidelines Table D2.08.01 Rural >100 vpd

 

12.     Linemarking suitable for Give Way signs at the intersection of Yuleba Surat Road and Bedwell Street shall be installed to Manual of Uniform Traffic Control Devices (Queensland) (MUTCDQ) requirements and specifications.

 

13.     The applicant is to submit and gain approval from Council for an operational works development permit for these roadworks and associated drainage in accordance with the specifications found in the Capricorn Municipal Development Guidelines.

 

Access

 

14.     The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

15.     Any damage to roads and infrastructure that is attributable to the progress of works on the development site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction.

 

16.     A local roads additional impacts charge of $0.50 per tonne will be paid for all quarry material transported to and from the site. This amount will be increased or decreased annually by a percentage equivalent to the change in All groups consumer price index for Brisbane published by the Australian Statistician. The holder of the development approval may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the facility was given. The review will take account of the rates and methodology applying to similar facility operators in the Council Area and the facts and circumstances applying to this approved quarry.

 

Earthworks

 

17.     All earthworks for the development shall be undertaken in accordance with Capricorn Municipal Development Guidelines (CMDG) D6 ‘Site Regrading’ Design Guidelines.

 

Erosion Control

 

18.     If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

19.     All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines - D7.

 

Latest versions

 

20.     Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Operations of Approved Use

 

21.     All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

22.     All approved uses must be carried out in accordance with the requirements of the approved Environment Management & Operations Plan, prepared by Yuleba Minerals Pty Ltd, dated November 2012.

 

23.     Hours of operation of the approved use are limited to 6am-6pm Monday to Saturday.  No operations are to occur on Sundays or Public Holidays.

 

24.     At the end of operations, remediation of the site is to occur generally in accordance with the program shown in the Rehabilitation Plan shown in the Environment Management & Operations Plan, prepared by Yuleba Minerals Pty Ltd, dated Nov 2012

 

25.     Weeds and pests are to be monitored and controlled in accordance with the Weed and Pest Management Plan shown in the Environment Management & Operations Plan, prepared by Yuleba Minerals Pty Ltd, dated Nov 2012. All efforts are to be made to prevent the spread of Class 2 Pest, parthenium in the area.

 

Advertising Signs

 

26.     Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

27.     Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

Infrastructure and Impact Contributions

 

28.     A local roads additional impacts charge will be paid to Maranoa Regional Council in accordance with the Local Roads Additional Impacts Charges Schedule attached to and forming part of these conditions.

 

29.     The applicant may enter into an Infrastructure Agreement with Council in a standard format to be provided by Council. This agreement will show details of charges, review period and dispute resolution procedures.

 

Avoiding Nuisance

 

30.     No nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

31.     The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds.  The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.

 

No Cost to Council

 

32.     The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

33.     All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to any use commencing onsite.

 

Local Roads Additional Impact Charges Schedule

 

A local roads additional impacts charge of $0.50 per tonne will be paid to Maranoa Regional Council for all extractive industry materials transported to and from the site. This amount will  be increased or decreased annually by a percentage equivalent to the change in All groups consumer price index for Brisbane published by the Australian Statistician. This condition is required because the development will impact on the local roads when extractive industry materials are carried along those local roads.

 

The payment of the local roads additional impacts charge must be made within 14 days of the end of each 3 month period, with the periods starting with the commencement of the use/activity. The extractive industry operator must calculate the payment. If no payment is made within the set time, the Council may demand payment based on the maximum approved annual production capacity of the activity/use divided by 4. If the extractive industry operator does not pay the local roads additional impacts charge for two consecutive periods, the Council can require the holder of the development approval to pay the local roads additional impacts charge as a debt due to Council.

 

The holder of the development approval or the extractive industry operator may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the activity/use was given. The review will take account of the rates and methodology applying to similar operators in the Council Area and the facts and circumstances applying to this approved activity/use.

 

The local roads additional impacts charge covers all roads in the Maranoa Regional Council Area where heavy vehicles of the type used in this activity/use are permitted to travel. Despite the payment of a local roads additional impacts charge, the Council may stop the extractive industry operator from using particular roads by written notice because of the level of damage being caused or may be caused to those particular local roads by the addition to total road use of heavy vehicles associated with the extractive industry.

 

Council or its representatives is entitled to inspect, copy and audit any records which may help to prove the actual tonnes of extractive industry material carried by the extractive industry operator for the purposes of assessing the local roads additional impacts charge.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Planning

  

 

Item Number:                                    22.1

File Number: D13/57353

Subject Heading:                         Roma Saleyards Advisory Committee Recommendation

Location:                                          Roma

Applicant:                                         Roma Saleyards Advisory Committee

Author and Councillor’s Title:           Cr. Scott Wason

Councillor’s Summary:

That Council endorse the Roma Saleyards Advisory Committee recommendation to consider the accommodation of “Special Event” Bull Sales at Bassett Park, as part of the Bassett Park Master Plan.   

 

Resolution No. GM/11.2013/63

Moved Cr Wason                                                           Seconded Cr Flynn  

That the recommendation put forward by the Roma Saleyards Advisory Committee to accommodate “Special Event” Bull Sales at Bassett Park as part of the Bassett Park Master Plan be endorsed for inclusion.   

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager – Economic & Community Development / Coordinator Sport & Recreation

 

 

 

Late Items

 

Item Number:                                    L.1

File Number: D13/57607

Subject Heading:                         Roma CBD Advisory Committee Recommendation

Location:                                          Roma

Applicant:                                         Roma CBD Advisory Committee

Author and Councillor’s Title:           Cr. Cameron  O'Neil

Councillor’s Summary:

That Council approve the recommendations provided by the Roma CBD Advisory Committee in planning for redevelopment of the Roma Central Business District (CBD). 

 

Discussion:

Council determined that the matter should lay on the table to allow Councillors additional time to consider the proposed recommendations.

 

Action:

That the Matter lay on the table for further discussion at a later point during the meeting.

 

 

 

Item Number:                                    13.10

File Number: D13/57024

Subject Heading:                         Material Change of Use - "Extractive Industry" (File: 2013/18666)

Location:                                          824 Crossroads Road, Jackson North QLD 4426 (Lot 6 & on Plan WV409)

Applicant:                                         SR & ML Phelps C/- Struxi Design

Author and Officer’s Title:                 Danielle Pearn, Coordinator - Planning

Executive Summary: 

The application sought to carry out a Material Change of Use – “Extractive Industry”, situated at 824 Crossroads Road, Jackson North QLD 4426, and described as Lot 6 & 7 on WV409.  The development involves extracting and screening between 5,000t to 100,000t of quarry material per year.

 

 

The proposed development, as recommended for approval, is consistent with the provisions of the Bendemere Shire Planning Scheme including the DEOs and Rural Zone Code.

 

Discussion:

Having received clarification of intended road access for commercial operations, Council resumed debate on the item, having recorded a “Mover” and “Seconder” for the motion earlier during the meeting.

 

Resolution No. GM/11.2013/64

Moved Cr Flynn                                                             Seconded Cr Wason  

That the application for a Material Change of Use – “Extractive Industry”, on the land at 824 Crossroads Rd, Jackson North QLD 4426, and described as Lots 6 & 7 on WV409, be approved subject to the following conditions:

 

Preamble

 

(a)      Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

(b)      The approved use may not commence until the relevant Environmental Authority has been given in relation to Environmentally Relevant Activities prescribed under the Environmental Protection Act 1994.

 

General

 

1.         Complete and maintain the approved development as follows: (i) in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.         Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.         Maintain the approved development being a Material Change of Use – “Extractive Industry” in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

1430.13804

Sheet 002, Issue B Locality Plan         

19 June 2013

1430.13804

Sheet 003, Issue C        Site Plan         

24 June 2013

1430.13804

Sheet 101, Issue A Office Floor Plan

15 July 2013

1430.13804

Sheet 401, Issue A Office Elevations

15 July 2013

 

Site Based Management Plan Lots 6 & 7 WV409, Crossroads Road, Yuleba North prepared by Struxi Design

 

 

4.         During the course of the development works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.         All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.         The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

7.         All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Latest versions

 

8.         Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

9.         Stormwater, erosion and sediment control is to be managed as shown in the Stormwater Management Plan, Section 4.3 of the Site Based Management Plan prepared by StruXi Design in accordance with the CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

10.        There shall be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

 

11.        At the end of operations, remediation of the site is to occur after consultation with the landowner generally in accordance with the Rehabilitation Plan, Section 4.4 shown in the Site Based Management Plan prepared by StruXi Design.

 

12.        Weeds and pests are to be monitored and controlled in accordance with the Weed Control and Management, Section 4.2.4 shown in the Site Based Management Plan prepared by StruXi Design.

 

Services Provisions

 

13.        The site must be provided with on-site water supply with sufficient capacity to meet operational needs, including watering to minimise dust nuisance.

 

14.        Reticulated sewerage is unavailable to the development site. A development permit for plumbing and drainage works shall be sought from Council for any onsite sewerage system provided to the development.

 

15.        All onsite sewerage systems shall be designed in accordance with Schedule 5 – Standards for Sewerage Supply of the Bendemere Shire Planning Scheme.

 

16.        The site must be provided with an electricity supply generator to service the approved use.

 

 

 

 

 

Access

 

17.        The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

18.        All vehicle accesses intersecting the Wild Dog Barrier Fence are to be constructed in accordance with regulations and standards required by the Authority of Land Protection (Pest and Stock Management) Act 2002.

 

19.        All weather vehicle access shall be provided for traffic movement within the development site.

 

20.        Unsealed internal roads are to be watered upon receipt of any complaint regarding dust nuisance caused by vehicle movements to and from the site, as determined by and to the satisfaction of Council.

 

21.        All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Division 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) the CMDG Design Guidelines – D1 ’Geometric Road Design’ and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

22.        Any damage to Council roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction or the cost of repairs paid to Council.

 

Infrastructure and Impact Contributions

 

23.        A local roads additional impacts charge will be paid to Maranoa Regional Council in accordance with the Local Roads Additional Impacts Charges Schedule attached to and forming part of these conditions.

 

24.        The applicant may enter into an Infrastructure Agreement with Council in a standard format to be provided by Council. This agreement will show details of charges, review period and dispute resolution procedures.

 

Earthworks

 

25.        All earthworks for the development are to be undertaken in accordance with Capricorn Municipal Development Guidelines (CMDG) D6 ‘Site Regrading’ Design Guidelines.

 

Erosion Control

 

26.        All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

27.        If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

 

 

 

 

Rubbish Collection

 

28.        At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Avoiding Nuisance

 

29.        No nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

30.        The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds.  The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community

 

Advertising Signs

 

31.        Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

32.        Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

Operations of the approved use

 

33.        All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

34.        All approved uses must be carried out in accordance with the requirements of the approved management plans.

 

35.        Hours of operation of the approved use are limited to 6am-6pm Monday to Sunday.  No operations on Public Holidays.

 

36.        At the end of operations, remediation of the site is to occur after consultation with the landowner and generally in accordance with Section 4.4. of the Site Based Management Plan prepared by StruXi Design.

 

No Cost to Council

 

37.        The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

38.        All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to occupation of the units.

 

Local Roads Additional Impact Charges Schedule

 

A local roads additional impacts charge of $0.50 per tonne will be paid to Maranoa Regional Council for all extractive industry materials transported to and from the site. This amount will be increased or decreased annually by a percentage equivalent to the change in All groups consumer price index for Brisbane published by the Australian Statistician. This condition is required because the development will impact on the local roads when extractive industry materials are carried along those local roads.

 

The payment of the local roads additional impacts charge must be made within 14 days of the end of each 3 month period, with the periods starting with the commencement of the use/activity. The extractive industry operator must calculate the payment. If no payment is made within the set time, the Council may demand payment based on the maximum approved annual production capacity of the activity/use divided by 4. If the extractive industry operator does not pay the local roads additional impacts charge for two consecutive periods, the Council can require the holder of the development approval to pay the local roads additional impacts charge as a debt due to Council.

 

The holder of the development approval or the extractive industry operator may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the activity/use was given. The review will take account of the rates and methodology applying to similar operators in the Council Area and the facts and circumstances applying to this approved activity/use.

 

The local roads additional impacts charge covers all roads in the Maranoa Regional Council Area where heavy vehicles of the type used in this activity/use are permitted to travel. Despite the payment of a local roads additional impacts charge, the Council may stop the extractive industry operator from using particular roads by written notice because of the level of damage being caused or may be caused to those particular local roads by the addition to total road use of heavy vehicles associated with the extractive industry.

 

Council or its representatives is entitled to inspect, copy and audit any records which may help to prove the actual tonnes of extractive industry material carried by the extractive industry operator for the purposes of assessing the local roads additional impacts charge.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Planning

 

 

 

Item Number:                                    L.2

File Number: D13/56620

Subject Heading:                         Local Government Boundary Anomalies

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

The Department of Natural Resources and Mines had written to Council identifying an anomaly pertaining to the Maranoa Regional Council local government boundary adjacent to the Banana Shire, Western Downs Regional Council and Balonne Shire Council local government boundary.

 

This report sought a recommendation from Council to make an application to the Minister for Local Government to refer the matter to the Local Government Change Commissioner (Electoral Commission of Queensland) to change the anomalies.

 

Discussion:

Council determined that the matter should lay on the table until the next meeting on 11 December 2013, to allow officers a further investigation period to advise engagement undertaken (or process for engagement) with identified property holders affected by the proposal.

 

Resolution No. GM/11.2013/65

Moved Cr O'Neil                                                            Seconded Cr Newman  

That Council the matter lay on the table for further consideration and discussion at the General Meeting on 11 December 2013.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Manager – Facilities/Coordinator – Elected Members & Community Engagement

 

 

Item Number:                                    L.3

File Number: D13/58005

Subject Heading:                         Endorsement of Elected Member Attendance at Conferences/Events

Location:                                          Toowoomba

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

Executive Summary: 

The report sought formalisation of Elected Member attendance at conferences and meetings as part of advocacy activities and/or enhancing strategy and policy development for Maranoa Regional Council.

 

Discussion:

Cr O’Neil commented on the potential of the new Wellcamp Airport in Toowoomba connecting the Maranoa Region and South Western Queensland, as development continues to expand in the Surat Basin.  Increased access for business and personal travel by air supports the economic and social growth of the Maranoa Region. 

 

Resolution No. GM/11.2013/66

Moved Cr O'Neil                                                            Seconded Cr Chambers  

That Council endorse the attendance of Cr. Joy Denton at the Wellcamp Airport Open Day on 24 November 2013 in Toowoomba.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

 

 

Item Number:                                    L.4                                                              File Number: D13/58312

Subject Heading:                         Application for subsidy towards fencing costs which will allow the removal of three grids

Location:                                          Mt Abundance Road

Applicant:                                         Mr. Rodney Payne

Author and Officer’s Title:                 Michael Parker, Director - Infrastructure Services (Acting)

Executive Summary: 

Council had received a letter requesting consideration of payment of financial assistance towards the cost of fencing two remaining unfenced sections of the road running through “Utopia” (Lot 13 WV 1701), and that Council remove the three grids and associated gate structures in place at “Utopia”.

 

The applicant had previously (2005 & 2006) received advice from Bungil Shire that financial assistance was available.

 

 

 

 

Discussion:

Council determined that the matter should lay on the table for further discussion at a later point during the meeting to allow Councillors additional time to formulate a draft motion in consideration of the report.

 

Action:

That the matter lay on the table for further discussion at a later point during the meeting.

 

 

The Director Development, Facilities & Environmental Services declared an interest in the following item (related to applicant) and left the Chambers at 10.02am.

 

Item Number:                                    L.5

File Number: D13/58334

Subject Heading:                         Seal Extension - Badgery Street, Roma

Location:                                          Badgery Street, Roma

Applicant:                                         Ms. Ann Prow

Author and Officer’s Title:                 Michael Parker, Director - Infrastructure Services (Acting)

Executive Summary: 

Council had received a request to extend bitumen seal works, currently being carried out by Council, to provide an all weather access to a residence situated in Badgery St, Roma.  This extension would incorporate 40 metres of bitumen seal in addition to the current works approved.

 

Resolution No. GM/11.2013/67

Moved Cr O'Neil                                                            Seconded Cr Schefe  

That Council:

 

1.      Approve the bitumen seal extension (additional length of approximately 40 metres) for the Capital works job in progress on Badgery St, Roma.

 

2.      Draw the estimated cost of $4,000 from Council’s existing Capital Works Budget for 2013/14 as part of the upcoming budget review.

 

CARRIED                                                                                                                      7/0

 

Responsible Officer

Director - Infrastructure Services (Acting)

  

Upon cessation of Council discussion and debate on the abovementioned item, The Director Development, Facilities & Environmental Services entered the Chambers at 10.10am.

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for morning tea at 10.10am.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 10.55am.

 

 

 

 

 

 

 

 

CONFIDENTIAL ITEMS

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (c)      the local government budget;

          (e)      contracts proposed to be made by it;

 

Resolution No. GM/11.2013/68

Moved Cr O'Neil                                                            Seconded Cr Schefe

 

That Council close the meeting to the public at 10.55am, noting the inclusion of two additional items for Council’s late agenda:

 

-        Minor changes to the Organisational Structure

-        Update to Council on Road Infrastructure Agreement negotiations and Royalties for the Regions funding application.

 

CARRIED                                                                                                                      7/0

 

 

 

Cr. O’Neil left the Chamber at 11.41am.

Cr. O’Neil entered the Chamber at 11.43am.

 

Cr. O’Neil left the Chamber at 12.16pm.

Cr. O’Neil enterd the Chamber at 12.19am.

 

Cr. Newman left the Chamber at 12.18am.

Cr. Newman entered the Chamber at 12.22pm.

 

Mayor Loughnan left the Chamber at 12.20pm.

Mayor Loughnan entered the Chamber at 12.29pm.

 

Cr. Denton entered the Chamber at 12.38pm, following the Mayor’s notification of her late arrival at commencement of the meeting (due to attendance at a funeral).

 

Cr. Flynn left the Chamber at 12.43pm.

Cr. Flynn entered the Chamber at 12.46pm.

 

Mayor Loughnan left the Chamber at 12.49pm.

Mayor Loughnan entered the Chamber at 12.51pm.

 

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for lunch at 12.50pm.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 1.48pm.

 

Cr. Chambers left the Chamber at 2.00pm.

Cr. Chambers entered the Chamber at 2.01pm

 

The following Councillors declared a potential perceived ‘Conflict of Interest’  in Item C.1 “Community Grant Applications” due to their membership on the committees as recorded below.  These committees had put forward applications under the Community Grants Program for the round under assessment:

 

Councillor       

Interest

Mayor Loughnan

Member of Roma & District Family History Society

 

Cr. Denton

Member of Cultural Heritage Injune Preservation Society (CHIPS)

Cr. Flynn

Council’s representative  for Maranoa PCYC, and Business Owner of Maranoa  Travel, who are a member of Commerce Roma

Cr. O’Neil

Member of Commerce Roma

 

Councillors Flynn and O’Neil participated as members on the assessment panel for this round of Council’s Grants Program.  At the panel meeting on 14 November 2013 both Cr. Flynn and O’Neil made the declarations as described above, to all attending panel members.  Cr. Flynn advised that he removed himself from debate on the application for Maranoa PCYC at the panel meeting.

 

All Councillors who declared a potential perceived ‘Conflict of Interest’ remained for discussion on the item believing that they could form a decision in the broader public interest.

 

 

Resolution No. GM/11.2013/69

Moved Cr O'Neil                                                            Seconded Cr Flynn

 

That Council open the meeting to the public at 2.01pm.

 

CARRIED                                                                                                                      8/0

 

 

 

Item Number:                                    L.1

File Number: D13/57607

Subject Heading:                         Roma CBD Advisory Committee Recommendation

Location:                                          Roma

Applicant:                                         Roma CBD Advisory Committee

Author and Councillor’s Title:           Cr. Cameron  O'Neil

Councillor’s Summary:

That Council approve the recommendations provided by the Roma CBD Advisory Committee in planning for redevelopment of the Roma Central Business District (CBD). 

 

Discussion:

Earlier during the meeting, Council had determined that the matter should lay on the table to allow additional time for Councillors to consider the recommendations put forward. Council resumed discussion and debate on the matter.

 

Resolution No. GM/11.2013/70

Moved Cr O'Neil                                                            Seconded Cr Newman  

That Council:

 

1.   Adopt the crossing design for implementation in the Roma CBD;

 

2.   Adopt each of the remaining recommendations contained in the table attached to the agenda report, for input into detailed design for re-development of the Roma CBD;

 

3.   Formally thank members for their contribution on  the committee;

 

4.   Through the Chief Executive Officer, commence detailed design and project planning for redevelopment of the Roma CBD.

       

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager – Economic & Community Development

Coordinator – Elected Members & Community Engagement

Manager Infrastructure Planning & Design

 

 

Resolution No. GM/11.2013/71

Moved Cr O'Neil                                                            Seconded Cr Denton

 

That Council approve option (3) for location of an additional crossing on Wyndham Street Roma, as identified in Attachment (4) to the agenda report.  This approval is conditional upon the owners of “Home Hardware” agreeing to establish a ‘one way’ driveway access to their business.  

 

If agreement is not gained, Council’s alternative endorsed location is option (2) as identified in Attachment (4).

 

CARRIED                                                                                                                      7/1

 

Responsible Officer

Manager Infrastructure Planning & Design

 

 

Item Number:                                    L.4

File Number: D13/58312

Subject Heading:                         Application for subsidy towards fencing costs which will allow the removal of three grids

Location:                                          Mt Abundance Road

Applicant:                                         Mr. Rodney Payne

Author and Officer’s Title:                 Michael Parker, Director - Infrastructure Services (Acting)

Executive Summary: 

Council had received a letter requesting consideration of payment of financial assistance towards the cost of fencing two remaining unfenced sections of the road running through “Utopia” (Lot 13 WV 1701), and that Council remove the three grids and associated gate structures in place at “Utopia”.

 

The applicant had previously (2005 & 2006) received advice from Bungil Shire that financial assistance was available.

 


 

Discussion:

Council resumed discussion on the item, having determined earlier during the meeting that additional time was required to develop a draft resolution for Council’s consideration.  

 

Resolution No. GM/11.2013/72

Moved Cr Chambers                                                      Seconded Cr Wason  

 

That Council include the following paragraphs in the Draft Grids and Gates Policy, and in light of this inclusion that this be applied to the received request, and to a previously received written request:

 

“To encourage landholders to voluntarily fence road reserves and eliminate grids and gates, Council will reimburse licenced gate and/or grid owners per grid/gate following:

 

A)    the road being fenced out to a permanent stockproof standard;

 

B)    the Council removal of the gate / grid and associated structures and reinstatement of the road (when Council is undertaking works in the area);

 

C)  the final inspection by Council.

 

With an exception in the case of a property boundary grid, each individual owner, upon fencing their section would be reimbursed $750 (the maximum payment for any structure being $1,500).

 

When future capital works improvements are undertaken, Council will negotiate the possible removal of any grids on that section of road with all affected landholders.”

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Director - Infrastructure Services (Acting)

 

CONFIDENTIAL ITEMS

 

The Councillors listed below declared a potential perceived ‘Conflict of Interest’  in the following item due to their membership on the committees as recorded below.  These committees had put forward applications under the Community Grants Program for the round under assessment:

 

Councillor       

Interest

Mayor Loughnan

Member of Roma & District Family History Society

 

Cr. Denton

Member of Cultural Heritage Injune Preservation Society (CHIPS)

Cr. Flynn

Council’s representative  for Maranoa PCYC, and Business Owner of Maranoa  Travel, who are a member of Commerce Roma

Cr. O’Neil

Member of Commerce Roma

 

Councillors Flynn and O’Neil participated as members on the assessment panel for this round of Council’s Grants Program.  At the panel meeting on 14 November 2013, both Cr. Flynn and O’Neil made the declarations as described above, to all attending panel members.  Cr. Flynn advised that he removed himself from debate on the application received from Maranoa PCYC at the panel meeting.

 

All Councillors who declared a potential perceived ‘Conflict of Interest’ remained for discussion on the item believing that they could form a decision in the broader public interest.

 


 

Item Number:                                    C.1

File Number: D13/55760

Subject Heading:                         Community Grant Applications

Author and Officer’s Title:                 Susan (Sue) Sands, Coordinator - Grants (Council & Community)

Executive Summary: 

The first round of applications under the Maranoa Regional Council’s Community Grants program for the 2013/14 financial year had been received and assessed.  Panel recommendations were put forward for Council’s consideration.

 

Resolution No. GM/11.2013/73

Moved Cr Flynn                                                             Seconded Cr O'Neil  

That Council endorse the recommendations of the assessment panel and approve the following applications:

 

Organisation

Project Description

Approval Amount

Total Project Cost

Bendemere Pony Club           

Trailer mounted toilet for Pony Club and Community use

$2,605

$5,250

Cultural Heritage Injune Preservation Society (CHIPS)

Relocation and restoration of Heritage Building

$15,000

$31,505

Eumamurrin Recreation Association

Repairs to Eumamurrin Hall Roof    

$5,000

$10,600

Maranoa PCYC

Junior Basketball Club Carnival 22-23 February 2014

$1,000

$2,500

Roma & District Family History Society

Purchase of a photocopier

$4,090

$8,181

Roma International Network Church (Mainly Music)

Instruments & equipment for Mainly Music Program

$2,495

$4,999

Teelba State School

Teelba Phantom Race Day

$1,440

$10,340

 

CARRIED(Councillors Loughnan, Denton,  Flynn & O’Neil voted in favour of the motion)   8/0

 

Responsible Officer

Coordinator - Grants (Council & Community)

 

 

Item Number:                                    C.2

File Number: D13/56178

Subject Heading:                         Request for Sponsorship

Author and Officer’s Title:                 Susan (Sue) Sands, Coordinator - Grants (Council & Community)

Executive Summary: 

Council had received a request from the Noonga Community Association to assist with sponsorship for their ‘New Year’s Eve Fair.’ 

 

Resolution No. GM/11.2013/74

Moved Cr Chambers                                                      Seconded Cr Denton  

 

That Council:

 

1.             Approve a sponsorship contribution of $500 towards the ‘New Year’s Eve Fair’;

 

2.         Encourage the group  to lodge future requests under Council’s Community Grants Program.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Grants (Council & Community)

 

 

Item Number:                                    C.3

File Number: D13/54003

Subject Heading:                         Relocation and Management of Mitchell Demountables

Location:                                          Mitchell

Author and Officer’s Title:                 Julie Neil, Manager – Community Services

Executive Summary: 

Four (4) demountable units and contained furniture were gifted to Council for the purposes of relocation and replacement of the Mitchell pensioner cottages. 

 

The intent of this accommodation has raised questions with regards to their suitability for the existing cottage tenants and the possibility of extending the availability of low cost accommodation for Mitchell, by allowing them to become additional.

 

Investigation into tenant requirements, the condition of these and the existing cottages and financial implications will dictate this outcome.

 

Until such time, it was requested that Council approve the relocation of the demountables to Ann St, Mitchell.

 

Resolution No. GM/11.2013/75

Moved Cr Flynn                                                             Seconded Cr Denton  

That Council approve the:

 

·         Relocation of the demountable units to the agreed Ann St, Mitchell site subject to investigation into the most economical process for doing so and discussion with the existing tenants;

 

·         Provision of the additional funding required for the relocation, as part of the upcoming budget review;

 

Further that staff be thanked for their efforts and professional management  of the Community & Council Housing Portfolio.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Community Services

 


 

Item Number:                                    C.4

File Number: D13/48633

Subject Heading:                         Housing Maintenance Yuleba

Author and Officer’s Title:                 Julie Neil, Manager Community – Services

                                                         Margaret Langton, Coordinator – Housing

 

Executive Summary: 

Maintenance is required for three (3) identified Council owned properties located in Yuleba.  These properties are in the first instance used for staff tenancy, or alternatively the community if staff accommodation is not required.  The identified properties require a range of maintenance repairs as identified in the officer’s report.  Council’s direction was sought in addressing potential arrangements for their sale or repair.

 

Resolution No. GM/11.2013/76

Moved Cr Schefe                                                           Seconded Cr Chambers  

That Council approve:

 

1.      The sale of 18 Stephenson St, Yuleba, including obtaining a valuation to determine the property reserve prior to sale, and confirming land tenure arrangements;

 

2.     The provision of funds from Council Capital works as part of the upcoming budget      review to undertake necessary repairs for 17  Flinders St Yuleba;

 

3.      The provision of funds from Council Capital works as part of the upcoming budget review to undertake necessary repairs to 8 Perry St Yuleba;

 

4.      The installation of Aluminium sliding windows only for this aspect of repairs in order to reduce future maintenance costs.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator – Housing

 

LATE CONFIDENTIAL ITEMS

 

Item Number:                                    LC.1

File Number: D13/56808

Subject Heading:                         Facility Cleaning Tender 14010

Author and Officer’s Title:                 Amanda Schneekloth, Coordinator - Council Buildings & Structures

Executive Summary: 

Tenders were called for Maranoa Regional Council Facility Cleaning within the communities of Roma, Surat, Injune, Jackson/Yuleba/Wallumbilla, Muckadilla and Mungallala.  Tenders closed on 7 November 2013.  Council was asked to consider the tenders received.

 

Resolution No. GM/11.2013/77

Moved Cr Flynn                                                             Seconded Cr  Chambers

That Council:

 

1.      Accept the tender submitted by Glenda Hoath for cleaning Injune facilities for the tendered price of $35 (plus GST) per hour;

 

2.      Accept the tender submitted by Prue Williams for cleaning Roma facilities for the tendered price of $44 (inc GST) per hour. 

 

3.     Publicly advertise an invitation to quote for facility cleaning in Surat, Jackson/Yuleba/ Wallumbilla, Muckadilla and Mungallala. 

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Council Buildings & Structures

 

 

 

Item Number:                                    LC.2

File Number: D13/58332

Subject Heading:                         Great Artesian Spa Management - Tender 14011

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

Tenders were called for the Management of the Great Artesian Spa in Mitchell. Tenders closed 2.00pm, EST, 14 November 2013. Council’s approval of the appointment of a contractor was sought.

 

Note:

As Tanya Mansfied, Manager Facilities is related to Katrina Mansfield (Sister), Tanya took no part in the tender evaluation or reporting to Council.    The evaluation panel comprised Council Coordinators of Property & Legal, Sport & Recreation and Procurement, with the report authorised and presented by the Director Development, Facilities & Environmental Services, Mr Rob Hayward.

 

Resolution No. GM/11.2013/78

Moved Cr Denton                                                          Seconded Cr Chambers  

That Council accept the tender submitted by Katrina Mansfield for $165,000 per annum

(including GST) plus CPI increase as per Council’s general conditions.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Property & Legal

 

 

Item Number:                                    LC.3

File Number: D13/58287

Subject Heading:                         Acquisition of Property

Location:                                          Roma

Author and Officer’s Title:                 Michael Parker, Director - Infrastructure Services (Acting)

Executive Summary: 

Council was in receipt of a valuation report for the identified residential property, which is adversely affected by the construction of Roma Flood Mitigation Levee Stage 1.

 

Council’s solicitor had made recommendations following consideration of the valuation.

 

Resolution No. GM/11.2013/79

Moved Cr Schefe                                                           Seconded Cr Newman  

That Council:

 

(a)   Endorse having the two valuers meet, on a without prejudice basis, to see if they can reach agreement on a figure for the value of the property;

 

(b)   Agree to bear the reasonable cost of appointing a buyer’s agent;  and

 

(c)  Indicate that if agreement can be reached as to the value and other compensation items, Council would have no objection to the owner remaining in occupation of the property (rent free), after settlement of the acquisition of the property by Council until such time as a replacement property is purchased, or until the Stage 1 levee works are complete.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Director - Infrastructure Services (Acting)

 

 

Item Number:                                    LC.4

File Number: N/A

Subject Heading:                         Proposed Changes to Organisational Structure

Author and Officer’s Title::                Julie Reitano - Chief Executive Officer

Executive Summary:

Minor amendments to the Organisational Structure as presented by the Chief Executive Officer were provided to Council for consideration.

Discussion:

Cr O’Neil enquired if the Associate to the CEO would also be available to provide research support to the Mayor.    It was confirmed that the proposed changes could accommodate this.

 

Resolution No. GM/11.2013/80

Moved Cr Chambers                                                      Seconded Cr O’Neil

 

That Council approve the Organisational Structure changes as presented by the Chief Executive Officer, inclusive of:

 

·         Amendment to the Position Decription of the recently advertised new position to formally incorporate the following – “Associate to the CEO & Mayor”;

 

·         Commencement of advertising for suitable candidates in the following roles - Design Engineer, Draftsman & Project Manager.  (Once contract negotiations are complete, an amendment will be required to the 2013/14 budget).

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Chief Executive Officer

 

 

Item Number:                                    LC.5

File Number: N/A

Subject Heading:                         Update on Road Infrastructure Agreement Negotiations & ROYALTIES FOR THE REGIONS APPLICATIONS

Author and Officer’s Title:                 Julie Reitano - Chief Executive Officer

Executive Summary:

Further to informal e-mails previously circulated to Councillors, the Chief Executive Officer provided Council with an update on negotiations to date with respect to the remaining Road Infrastructure Agreement and sought Council’s endorsement of the proposed approach.

 

Resolution No. GM/11.2013/81

Moved Cr Denton                                                          Seconded Cr Wason

 

That Council receive and note the update as provided by the Chief Executive Officer, and furthermore endorse the proposed approach as presented.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Chief Executive Officer

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 2.53pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 11 December 2013, at Roma Administration Centre.

 

 

 

 

...............……….................                                                      ..................................

Mayor.                                                                          Date.

 

 

 


Maranoa Regional Council

    

General Meeting -  11 December 2013

Officer Report

Meeting: General  11 December 2013

Date: 20 November 2013

Item Number: 5.1

File Number: D13/56620

 

Subject Heading:                     Local Government Boundary Anomalies

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Tanya Mansfield, Manager - Facilities

 

Executive Summary: 

The Department of Natural Resources and Mines has written to Council identifying an anomaly pertaining to the Maranoa Regional Council local government boundary adjacent to the Banana Shire, Western Downs Regional Council and Balonne Shire Council local government boundary.

 

This report seeks a recommendation from Council to make an application to the Minister for Local Government to refer the matter to the Local Government Change Commissioner (Electoral Commission of Queensland) to change the anomalies.

 

 

Officer’s Recommendation: 

That Council:

(1) Receive and note the report titled “Local Government Boundary Anomalies”; and

(2) Apply to the Minister for Local Government for a referral of the matter to the Local Government Change Commissioner (Electoral Commission of Queensland) to assess the proposed boundary change which affects Lot 4 on SP204532, Lot 9 on AB244, Lot 9 on SP236780, Lot 22 on SP248280, Lot 70 on WV631, Lot 368 on FTY535,  Lots 5 and 6 on SP215322,  in accordance with the Local Government Act 2009.

 

Body of Report:

This report presents information in relation to local government boundary anomalies as identified by the Department of Natural Resources and Mines.

 

The anomalies occur where the Council boundary bisects property lots, effectively dividing the parcel of land between two different Council areas.  As a consequence these properties are sometimes split into two different localities which cause further confusion for landowners, Council and essential services.

 

The anomalies identified along the Maranoa Regional Council boundary adjacent to the Banana Shire and Western Downs Regional Council’s are delineated on the attached maps:-

(a) CHQ024459/845 – Lot 4 on SP204532 and Lot 9 on AB244 – Maranoa Regional Council (Locality of Pony Hills) and Banana Shire Council (Locality of Baroondah).

(b) CHQ024459/848 – Lot 9 on SP236780, Lot 22 on SP248280, Lot 70 on WV631 and Lot 368 on FTY535 – Maranoa Regional Council (Localities of Wallumbilla North and Yuleba North) and Western Downs Regional Council (Localities of Bundi and Clifford).

 

The anomalies identified along the Maranoa Regional Council boundary adjacent to Balonne Shire Council is delineated on the attached map:-

(a) CHQ024459/660 – Lots 5 and 6 on SP215322 – Maranoa Regional Council (Localities of Wellesley and Wycombe) and Balonne Shire Council (Locality of St George).

 

The Department of Natural Resources and Mines has also corresponded with the Banana Shire Council, Western Downs Regional Council and Balonne Shire Council on the anomalies.

 

This report seeks Council’s approval for an application to the Minister for Local Government for referral to the Change Commissioner for a determination on a local government boundary amendment.

Consultation (internal/external):

Max Barrie, Director Program Implementation and Review – Department of Local Government

Kym Downey, Manager, Infrastructure Planning & Design

+Josephine Horsfall, Coordinator Legal and Property

Dana Harrison, Coordinator Rates

No community engagement was undertaken in relation to the proposed boundary realignment.

Risk Assessment (Legal, Financial, Political etc.):

There are no strategic or operational risks identified.

Policy Implications:

In accordance with the Local Government Act 2009, the Minister for Local Government is responsible for formalizing local government boundaries within Queensland.

 

In accordance with the Place Names Act 1994, the Minister for Natural Resources and Mines is responsible for formalizing the suburb/locality boundaries within Queensland.

 

This process has been undertaken as per relevant legislative requirements.  There are no policy implications in relation to this matter.

Financial Resource Implications:

The preparation of this report has been undertaken in accordance with allocated funds within the Facilities Budget.

 

Council’s Rates Team has advised the following valuation and rating figures for the affected lots:-

 

Lot and Plan

Valuation

Annual Rates Payable

Lot 5 on SP215322 is rated with Lot 10 on EG 30

$225,000

$1,544.18

Lot 6 on SP215322

$90,000

$676.44

Lot 4 on SP 204532 and Lot 9 on AB 244

$750,000

$5,147.28

Lot 9 on SP 236780

$44,500

$649.92

Lot 22 on SP 248280 and Lot 50 WV 1511

$920,000

$6,313.98

Lot 70 on WV 631, Lot 81 WV 1504, Lot 71 WV 1546 and Lot 69 on WV 618.

$270,000

$1,853.02

Lot 368 on FTY 535

Combabula State Forest

 

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

Maps - Local Government Boundary Anomolies

D13/56643

2View

Map Showing General Locality of Lots

D13/56917

 

Report authorised by:

Robert Hayward, Director - Development, Facilities & Environmental Services


Attachment 1

Maps - Local Government Boundary Anomolies

 




Attachment 2

Map Showing General Locality of Lots

 

     


Maranoa Regional Council

    

General Meeting -  11 December 2013

Officer Report

Meeting: General  11 December 2013

Date: 20 November 2013

Item Number: 12.1

File Number: D13/56878

 

Subject Heading:                     Naming of Unnamed Roads

Classification:                                   Open Access  

Name of Applicant:                          N/A

Location:                                            N/A

Author & Officer’s Title:                 Kim Edwards, Technical Officer - GIS/CAD

 

Executive Summary: 

Names are sought for seven (7) unnamed Road/Lanes located throughout Maranoa Regional Council to be included in the register of Council roads currently under development.

 

 

Officer’s Recommendation: 

1.         That Council adopt names for the currently unnamed roads which are outlined in the attached maps.

 

 

Body of Report:

As part of the recent review of Council’s roads a number of unnamed roads were identified. These roads are required to be named to be included in the register of all Council roads currently being developed. This will also assist with any future addressing needs and support emergency service access.

 

Suggested names have been selected for all of the roads with consideration given to Council’s Road Naming Policy. The suggested names for the roads (see Maps in attachment) are - 

 

“Agatha Street” – Following the naming convention of streets running North/South in Surat all having female names.

 

“Rayner Road” – This is the surname on the oldest grave in the nearby Hodgson Cemetery (Emma Rayner, 1 month old, died 22 January 1878). It is also the most common family name in the cemetery.

 

“Grulke Lane” – This is an access to a property owned by the Grulke family.

 

“Nixon Lane” – This is an access to a property owned by the Nixon family.

 

“Basalt Street” – In reference to the extensive seam of basalt that is quarried near Amby.

 

“Silo Road” – This is the access road into the grain storage area on the outskirts of Wallumbilla.

 

“Grace Street” – Following the naming convention of streets running North/South in Mitchell all having female names.

 

Consultation (internal/external):

Kim Edwards Technical Officer – GIS/CAD

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Road name signage will need to be installed.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Roads to be named November 2013 with suggested names

D13/60880

 

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design


Attachment 1

Roads to be named November 2013 with suggested names

 







Maranoa Regional Council

    

General Meeting -  11 December 2013

Officer Report

Meeting: General  11 December 2013

Date: 25 November 2013

Item Number: 12.2

File Number: D13/57882

 

Subject Heading:                     Complaint/Request - Maintenance Grade & Repairs - Lindsay Berry - Pleasant Valley Access - Carnarvon Highway

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Kylie Fleischfresser, Coordinator - Infrastructure Planning

 

Executive Summary: 

Council has received a request for maintenance and repair work to property access road

 

 

Officer’s Recommendation: 

That Council consider this request in accordance with the Request for Capital Upgrade of Roads Policy, once adopted, in future budget deliberations

 

 

Body of Report:

Council has received a request from Lindsay Berry for maintenance and repair work to the access road to the property “Pleasant Valley” of rural address 1714 Carnarvon Highway, Injune.

 

This road was inspected 19 November 2013. This is a formed road with signs of gravel having previously been there. It varies in width between 3-5m and is approximately 880m in length. This road has poor crossfall and drainage. In particular the crossfall on the creek crossing, entering from the eastern side, is too steep. There is approximately 100m of sandy section and some sections have rock surfaces.

 

Table drains and side rills would need to be cleared. A heavy formation grade would assist with repairing the road profile, especially at the entrances to the creek crossing. Approximately of 100m of gravel in the crossing and other various sections would improve access conditions. The Manager – Roads and Drainage North advises that the applicant requested a gravel upgrade of the entire road. Therefore two (2) cost estimates have been provided, one with the 100m recommendation and the second to address the full request.

 

Given that this road is primarily for property access only it is considered appropriate to adopt a 4m width standard. 

 

The Manager – Roads and Drainage North also advises that, due to the location, the maintenance works are pending the resolution outcome to allow for capital and maintenance works to be combined should an upgrade be approved.  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Option 1

Location

Carnarvon Hwy - "Pleasant Valley" Access Track

Road Details:

Length:

0.88

kilometres

 

Properties accessed:

1

Traffic:

<10 VPD

Class:

Rural Minor Access

Standards

Note: Adopted standard for roads with <10 VPD is 8m formation only.

Current:

Rural Minor Access

 

Sealed Surface

-

m wide

 -

0.000

k

Gravel Pavement

-

m wide

 -

0.000

k

Formation

4

m wide (ave)

 -

0.880

k

Flood immunity

-

year ARI

 

 

 

 

 

 

Proposed:

Rural Access

 

Sealed Surface

-

m wide

 -

0.000

k

Gravel Pavement

4

m wide

 -

0.880

k

Formation

4

m wide

 -

0.880

k

Flood immunity

-

year ARI

 

 

 

Associated Costs

Construction

0.880

kilometres of

4

 m wide

Pavement - 150mm

 $                    15.00

/ m2 =

$52,800.00

$52,800.00

Whole of Life

Current:

Light maintenance grade

1 per 18 months

$367.25

pa

Capital renewal (as pavement is non-existent)

$23.23

pa

Total

$390.49

pa

Proposed:

Light maintenance grade

1 per 18 months

$367.25

pa

Capital renewal

$551.23

pa

Total

$918.49

pa

Variation:

An annual increase of

$528.00

pa

 

 

 

 

Option 2

Location

Carnarvon Hwy - "Pleasant Valley" Access Track

Road Details:

Length:

0.1

kilometres

 

Properties accessed:

1

Traffic:

<10 VPD

Class:

Rural Minor Access

Standards

Note: Adopted standard for roads with <10 VPD is 8m formation only.

Current:

Rural Minor Access

 

Sealed Surface

-

m wide

 -

0.000

k

Gravel Pavement

-

m wide

 -

0.000

k

Formation

4

m wide (ave)

 -

0.100

k

Flood immunity

-

year ARI

 

 

 

 

 

 

Proposed:

Rural Access

 

Sealed Surface

-

m wide

 -

0.000

k

Gravel Pavement

4

m wide

 -

0.100

k

Formation

4

m wide

 -

0.100

k

Flood immunity

-

year ARI

 

 

 

Associated Costs

Construction

0.100

kilometres of

4

 m wide

Pavement - 150mm

 $                        15.00

/ m2 =

$6,000.00

$6,000.00

Whole of Life

Current:

Light maintenance grade

1 per 18 months

$41.73

pa

Capital renewal (as pavement is non-existent)

$2.64

pa

Total

$44.37

pa

Proposed:

Light maintenance grade

1 per 18 months

$41.73

pa

Capital renewal

$62.64

pa

Total

$104.37

pa

Variation:

An annual increase of

$60.00

pa

 

 

 

Consultation (internal/external):

Noel Kerr – Technical Officer, Infrastructure Services

Julian McEwan - Manager – Roads and Drainage North

 

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Request for Capital Upgrade of Roads

Financial Resource Implications:

Capital Cost of $52,800.00 (for 0.88km of gravel pavement) and an increase of $528.00 per annum in maintenance and renewal costs for capital upgrade of graveled sections only.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Lindsay Berry - Complaint - Grade and Repair of Road Outside Entrance to Pleasant Valley - 19/10/2013

D13/50783

2View

Lindsay Berry - Complaint regarding condition of road 1714 Carnarvon Highway "Pleasant Valley"

S11/8527

3View

Initial Acknowledgement - Mr Lindsay A Berry - Complaint re Entrance to Property at 1714 Carnarvon Highway 'Pleasant Valley'

D13/53003

4View

Acknowledgement Letter to Lindsay Berry Re Property Entrance Enquiry for 1714 Carnarvon Hwy

D13/55053

 

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design


Attachment 1

Lindsay Berry - Complaint - Grade and Repair of Road Outside Entrance to Pleasant Valley - 19/10/2013

 



Attachment 2

Lindsay Berry - Complaint regarding condition of road 1714 Carnarvon Highway "Pleasant Valley"

 



Attachment 3

Initial Acknowledgement - Mr Lindsay A Berry - Complaint re Entrance to Property at 1714 Carnarvon Highway 'Pleasant Valley'

 

Our Ref: D13/45814;  D13/53003 

3 November 2013

 

Mr Lindsay A Berry

366 Mt Molar Road

Nobby, Qld.  4360

 

Dear Mr Berry

Re:   Initial Acknowledgement Letter – Property Entrance Enquiry

Thank you for your letter which was received by Council on 23 October 2013.

Our Manager Roads & Drainage (North East and Central), Mr Julian McEwan, was in the area on Saturday 2 November 2013.

I found the following phone numbers on file for him, but he was unable to reach you while he was in the vicinity:

4696 3220

4696 3116 (phone/fax)

 

He will keep trying, but if you haven’t heard anything further by the time this letter arrives, it would be appreciated if you could contact him directly on 0417 787 124.    

 

Yours sincerely

 

Julie Reitano

Chief Executive Officer

 


Attachment 4

Acknowledgement Letter to Lindsay Berry Re Property Entrance Enquiry for 1714 Carnarvon Hwy

 

Our Ref: D13/50783;D13/55053

 

Enquiries: Clara Aitken

Phone: 4624 0712 (Direct) or

             1300 007 662 (via Customer Service)

Office: Infrastructure Services

 

 

12 November 2013

 

 

Mr Lindsay A Berry

366 Mt Molar Road

NOBBY  QLD  4360

 

 

Dear Mr Berry

Re: Property Entrance Enquiry for 1714 Carnarvon Highway

 

Thank you for your letter to Council dated 19 October 2013, outlining your concerns regarding the condition of the road at the entrance to your property at 1714 Carnarvon Highway.

 

Firstly we apologise that it has taken so long to respond to your initial request which you advised was some time ago. I have undertaken an initial review of your concerns raised and have allocated this matter to Kylie Fleischfresser – Coordinator Infrastructure Planning for further investigation. Following this investigation, a report will go to the Council meeting of 11 December 2013 for resolution.

 

Following this meeting I will advise you of the outcome.

 

Again, thank you for bringing this matter to the attention of Council. Please do not hesitate to contact Clara Aitken of my office on (07) 4624 0712, or by email clara.aitken@maranoa.qld.gov.au, if you have any further questions or concerns with progression of your request.

 

 

Yours faithfully

 

 

 

 

Kym Downey

Manager – Infrastructure Planning & Design


Maranoa Regional Council

    

General Meeting -  11 December 2013

Officer Report

Meeting: General  11 December 2013

Date: 6 November 2013

Item Number: 12.3

File Number: D13/53990

 

Subject Heading:                     Request - Road Widening - Edinburgh Street, Mitchell

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Kylie Fleischfresser, Coordinator - Infrastructure Planning

 

Executive Summary: 

Council has received a request for Council to widen Edinburgh Street, Mitchell.

 

 

Officer’s Recommendation: 

That Council consider this request in accordance with the Request for Capital Upgrade of Roads Policy, once adopted, in future budget considerations

 

 

Body of Report:

Council has received a request from Carmel Case for Council to widen Edinburgh Street, Mitchell, between Mary and Alice Streets to a width that vehicles may pass without necessitating either to leave the bitumen. Carmel advises that heavy vehicles frequently use this route causing surface edge damage and dust issues.   

 

This street was inspected on 11 November 2013. Upon inspection it was observed that this section is approximately 246m in length, with a 5m seal width and 26m formation width. Ms Case resides adjacent the Mitchell sewerage pump station No. 1. The current standard width for access streets in Mitchell is 5m.

 

The Manager - Water, Sewerage & Gas advises that during the flood recovery works extra trucks were accessing the pumping station to remove excess flow. However those works ceased some time ago and now only regular service vehicles access the station. The Manager also confirmed that this is not a dumping station.

 

Three mobile pump stations were observed at the lower river crossing. An officer from the Department of Water and Energy Supply (Toowoomba) advises that there are several notifications of water use from the Maranoa River in this area for the Amby to Muckadilla road construction, this may account for some of the trucks on Edinburgh Street. The officer also advised that this may continue until April 2014.    

 

Widening this section would assist with preservation of the existing asset and improve safety. Should Mitchell town upgrade its streets the standard for an urban access street is a 10m wide seal. Thus this is the standard adopted for the cost estimate.

 

As the use of Edinburgh Street by heavy vehicles may cease following the completion of roadworks in the area an alternate option may be to provide temporary signage advising a gross load limit.  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Location

Edinburgh Road

Road Details:

Length:

0.25

kilometres

 

Properties accessed:

6

Traffic:

10 - 99 VPD

Class:

Urban Access Street

Standards

Note: The current standard for Urban Access Street in Mitchell is 5m Seal.

Current:

< Urban Access Street

 

Sealed Surface

5

m wide

 -

0.246

k

Gravel Pavement

5

m wide

 -

0.246

k

Formation

26

m wide (ave)

 -

0.246

k

Flood immunity

-

year ARI

 

 

 

 

 

 

Proposed:

Urban Access Street

 

Sealed Surface

10

m wide

 -

0.246

k

Gravel Pavement

10

m wide

 -

0.246

k

Formation

26

m wide

 -

0.246

k

Flood immunity

-

year ARI

 

 

 

Associated Costs

Construction

0.246

kilometres of

5

 m wide

Pavement - 150mm

 $                    15.00

/ m2 =

$18,450.00

0.246

kilometres of

5

 m wide

Seal surface (2 coat)

 $                    11.11

/ m2 =

$13,665.30

$32,115.30

Whole of Life

Current:

Capital renewal

$752.30

pa

Total

$752.30

pa

Proposed:

Capital renewal

$1,462.39

pa

Total

$1,462.39

pa

Variation:

An annual increase of

$710.09

pa

 

Associated Costs

Construction

 

Signage and footings

 

$1,500.00

 

Whole of Life

 

Current:

 

Capital renewal

$0.00

pa

 

Total

$0.00

pa

 

Proposed:

 

Capital renewal

$125.00

pa

 

Total

$125.00

pa

 

Variation:

 

An annual increase of

$125.00

pa

 

 

Consultation (internal/external):       

Noel Kerr – Technical Officer, Infrastructure Services

Troy Pettiford – Manager, Water, Sewerage & Gas

Department Energy and Water Supply

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Request for Capital Upgrade of Roads

Financial Resource Implications:

Capital Cost of $32,115.30 and an annual increase of $710.09 per annum in maintenance and renewal costs.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

CRM_Carmel Case_Request for Road Widening - Edinburgh St, Mitchell

D13/53706

2View

Acknowledgement Letter to Carmel Case Re Request for Road Widening - Edinburgh St, Mitchell

D13/53712

 

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design


Attachment 1

CRM_Carmel Case_Request for Road Widening - Edinburgh St, Mitchell

 

From:Maranoa Regional Council[EX:/O=ROMA REGIONAL COUNCIL/OU=FIRST ADMINISTRATIVE GROUP/CN=RECIPIENTS/CN=COUNCIL]

To:Clara Aitken[EX:/O=ROMA REGIONAL COUNCIL/OU=EXCHANGE ADMINISTRATIVE GROUP (FYDIBOHF23SPDLT)/CN=RECIPIENTS/CN=Clara.aitken]

Received-Date:20131105

Received-Time:6:45:08 AM

Sent-Date:20131105

Sent-Time:6:45:07 AM

Subject:Updated/Reassigned Task Road Maintenance & Enquiry - 9430/2013

 

The following task has been updated or reassigned to you. Please review the details below and respondaccordingly.

 

Task Details

Request Number: 9430/2013

Request Category:Road Maintenance & Enquiry

Request Details:Carmel Case - 0428231893 --- Re: Road needs widening on Edinburgh Street between Mary and Alice Streets. Trucks use road alot it is a thorough fare for Semi trailers, tourist and other trucks using the pumping station. When passing, trucks have to get off and is creating considerable dust, potholes etc. could the road be widened to allow two vehicles to pass on the bitumen.

Task Comments:

 

Sent to Ritchie for information (Miss M L Fleming - 30/10/2013)

 

This would need to go to Council. Kym, is this something that you would handle (Miss M L Fleming - 04/11/2013)

 

Clara, could you please put this in TRIM, add the TRIM # as a comment to this task, do a standard acknowledgement letter and refer to Kylie for a meeting report please (Mrs K T Downey - 05/11/2013)

 

 

 

Customer Details

Name: C A Case

Address: 18 Edinburgh St MITCHELL QLD 4465

Home Phone: 0746231893

Mobile Number: 0428231893

 

Location Details:

Property Details (if applicable):

Street Details (if applicable):

 

Task Details:

Task to Complete: Investigate and action

Task Due Date: 01/11/2013

 

Click here to view your task <http://mrc-auth01/iservice/myTasks.do?nodeNum=2877&altask_key_num=157101> 

 


Attachment 2

Acknowledgement Letter to Carmel Case Re Request for Road Widening - Edinburgh St, Mitchell

 

Our Ref: D13/53706;D13/53712

 

Enquiries: Clara Aitken

Phone: 4624 0712 (Direct) or

             1300 007 662 (via Customer Service)

Office:  Infrastructure Services

 

 

6 November 2013

 

 

Carmel Case

18 Edinburgh Street

MITCHELL  QLD  4465

 

 

Dear Carmel

Re: Request for Road Widening – Edinburgh Street, Mitchell

 

Thank you for your call to Council’s Customer Service Centre on 25 October 2013, outlining your request for road widening on Edinburgh Street between Mary and Alice Streets, Mitchell.

 

I have undertaken an initial review of your concerns raised and have allocated this matter to Kylie Fleischfresser – Coordinator Infrastructure Planning, for further investigation. Following this investigation, a report will go to the Council meeting of 27 November 2013 for resolution.

 

Following this meeting I will advise you of the outcome.

 

Again, thank you for bringing this matter to the attention of Council, I will continue to keep you informed through to finalisation of your request.

 

Please do not hesitate to contact Clara Aitken of my office on (07) 4624 0712, or by email – clara.aitken@maranoa.qld.gov.au, if you have any further questions or concerns with progression of this matter.

 

 

Yours faithfully

 

 

 

 

Kym Downey

Manager – Infrastructure Planning & Design


Maranoa Regional Council

    

General Meeting -  11 December 2013

Officer Report

Meeting: General  11 December 2013

Date: 25 November 2013

Item Number: 12.4

File Number: D13/57917

 

Subject Heading:                     Request for gravel upgrade - Dan & Lucy Warby - Warrong Road

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Kylie Fleischfresser, Coordinator - Infrastructure Planning

 

Executive Summary: 

Council has received a request to provide a gravel upgrade on Warrong Road

 

 

Officer’s Recommendation: 

That Council consider this request in accordance with the Request for Capital Upgrade of Roads Policy, once adopted, in future budget considerations

 

 

Body of Report:

Council has received a request from Dan and Lucy Warby to provide a gravel upgrade on Warrong Road, previously named Waroonga Tooloombilla Road. Also provide update on flood recovery works, in particular the floodways located either side of the “Claravale” homestead.  

 

This road was inspected 19 November 2013. Upon inspection is was observed that the cement floodway, approximately 4km north of the “Claravale” homestead and the creek crossing approximately 6km south of the “Claravale” homestead had been repaired. Specialist – Senior Engineer, Infrastructure Services, has confirmed that works claimed under flood recovery have been completed and an Aurecon consultant has advised that final inspections of completed works are still being undertaken.

 

This road has approximately 41.2km of formation, 22.4km of formed and gravelled, and 25.9km of sealed road. The current average width of the gravelled sections is approximately 5.75m, however the standard is 4m gravel and this been adopted for the purpose of cost estimation.     

 

The sign for the Kilmorey turnoff is at approximate chainage 59.14. To upgrade to this point would require approximately 20.9km of gravel. An estimate for both the whole road and up to the Kilmorey turnoff is provided.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Option 1

Location

Warrong Road

Road Details:

Length:

41.2

kilometres

 

Properties accessed:

10

Traffic:

10 - 99 VPD

Class:

Rural Access

Standards

Current:

Rural Access

 

Sealed Surface

-

m wide

 -

0.000

k

Gravel Pavement

-

m wide

 -

0.000

k

Formation

6.3

m wide (ave)

 -

41.200

k

Flood immunity

-

year ARI

 

 

 

 

 

 

Proposed:

Rural Access

 

Sealed Surface

-

m wide

 -

0.000

k

Gravel Pavement

4

m wide

 -

41.200

k

Formation

6.3

m wide

 -

41.200

k

Flood immunity

-

year ARI

 

 

 

Associated Costs

Construction

41.200

kilometres of

4

 m wide

Pavement - 150mm

 $                  15.00

/ m2 =

$2,472,000.00

$2,472,000.00

Whole of Life

Current:

Light maintenance grade

1 per 18 months

$17,194.13

pa

Capital renewal (as pavement is non-existent)

$1,713.10

pa

Total

$18,907.23

pa

Proposed:

Light maintenance grade

1 per 18 months

$17,194.13

pa

Capital renewal

$26,433.10

pa

Total

$43,627.23

pa

Variation:

An annual increase of

$24,720.00

pa

 

 

 

Option 2

Location

Warrong Road

Road Details:

Length:

20.9

kilometres

 

Properties accessed:

10

Traffic:

10 - 99 VPD

Class:

Rural Access

Standards

Current:

Rural Access

 

Sealed Surface

-

m wide

 -

0.000

k

Gravel Pavement

-

m wide

 -

0.000

k

Formation

6.3

m wide (ave)

 -

20.900

k

Flood immunity

-

year ARI

 

 

 

 

 

 

Proposed:

Rural Access

 

Sealed Surface

-

m wide

 -

0.000

k

Gravel Pavement

4

m wide

 -

20.900

k

Formation

6.3

m wide

 -

20.900

k

Flood immunity

-

year ARI

 

 

 

Associated Costs

Construction

20.900

kilometres of

4

 m wide

Pavement - 150mm

 $                    15.00

/ m2 =

$1,254,000.00

$1,254,000.00

Whole of Life

Current:

Light maintenance grade

1 per 18 months

$8,722.27

pa

Capital renewal (as pavement is non-existent)

$869.02

pa

Total

$9,591.29

pa

Proposed:

Light maintenance grade

1 per 18 months

$8,722.27

pa

Capital renewal

$13,409.02

pa

Total

$22,131.29

pa

Variation:

An annual increase of

$12,540.00

pa

 

 

 

Consultation (internal/external):

Noel Kerr – Technical Officer, Infrastructure Services

Hamid Ashtari - Specialist – Senior Engineer, Infrastructure Services

Aurecon – Terry Meade, Engineer

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Request for Capital Upgrade of Roads

Financial Resource Implications:

Capital Cost of $2,472,000.00 (for 41.2km of gravel pavement) and an increase of $24,720.00 per annum in maintenance and renewal costs for capital upgrade of graveled sections only.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Councillor Request - Cr. O'Neil - Dan & Lucy Warby - Gravelling Warrong Rd Mitchell

D13/51169

2View

Acknowledgement Letter to Dan and Lucy Warby Re Request for Gravel Pavement to Warrong Rd

D13/54802

3View

Dan & Lucy  Warby - Kilmorey Cattle Company - Mitchell - Complaint regarding Condition of Waroonga Tooloombilla Road - Urgent repairs needed - 27.03.13

S13/4786

4View

Response Letter to Dan & Lucy Warby Re Waroonga Tooloombilla Road Maintenance

D13/58151

5View

Dan & Lucy  Warby - Kilmorey Cattle Company - Mitchell - Complaint regarding Condition of Waroonga Tooloombilla Road - Urgent repairs needed

S12/16912

 

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design


Attachment 1

Councillor Request - Cr. O'Neil - Dan & Lucy Warby - Gravelling Warrong Rd Mitchell

 


Attachment 2

Acknowledgement Letter to Dan and Lucy Warby Re Request for Gravel Pavement to Warrong Rd

 

Our Ref: D13/51169;D13/54802

 

Enquiries: Clara Aitken

Phone: 4624 0712 (Direct) or

             1300 007 662 (via Customer Service)

Office: Infrastructure Services

 

 

12 November 2013

 

 

Dan & Lucy Warby

“Kilmorey”

MITCHELL  QLD  4465

 

 

Dear Dan and Lucy

Re: Request for Gravel Pavement to Warrong Road

 

Thank you for your customer feedback form addressed to Councillor Cameron O’Neil dated 23 October 2013, outlining your request for Council to provide gravel pavement to Warrong Road.

 

I have undertaken an initial review of your request raised and have allocated this matter to Kylie Fleischfresser – Coordinator Infrastructure Planning, for further investigation. Following this investigation, a report will go to the Council meeting of 11 December 2013 for resolution.

 

Following this meeting I will advise you of the outcome.

 

Again, thank you for bringing this matter to the attention of Councillor O’Neil; I will continue to keep Councillor O’Neil informed as this matter progresses.

 

Please do not hesistate to contact Clara Aitken of my office on (07) 4624 0712, or by email – clara.aitken@maranoa.qld.gov.au if you have any further questions or concerns with progression of your request.

 

 

Yours faithfully

 

 

 

 

Kym Downey

Manager – Infrastructure Planning & Design


Attachment 3

Dan & Lucy  Warby - Kilmorey Cattle Company - Mitchell - Complaint regarding Condition of Waroonga Tooloombilla Road - Urgent repairs needed - 27.03.13

 



Attachment 4

Response Letter to Dan & Lucy Warby Re Waroonga Tooloombilla Road Maintenance

 



Attachment 5

Dan & Lucy  Warby - Kilmorey Cattle Company - Mitchell - Complaint regarding Condition of Waroonga Tooloombilla Road - Urgent repairs needed

 




Maranoa Regional Council

    

General Meeting -  11 December 2013

Officer Report

Meeting: General  11 December 2013

Date: 25 November 2013

Item Number: 12.5

File Number: D13/58044

 

Subject Heading:                     Use of Personal Transporters - Surat

Classification:                                   Open Access  

Name of Applicant:                          Surat Lions Club

Location:                                            Camping & Water Reserve, Surat

Author & Officer’s Title:                 Michael Parker, Director - Infrastructure Services (Acting)

 

Executive Summary: 

The author has met with Mr. Doug McLeod, Secretary/Treasurer of the Surat Lions Club, on the bank of the Balonne River on 19 November 2013.

 

The Lions Club of Surat are proposing to commence hire of Personal Mobility Devices (e.g. Segway devices) to the public and using an area adjacent to the bridge at Surat, to provide training in their use and then allow their use on the River Walk at Surat.

 

 

Officer’s Recommendation: 

That as the use of Personal Mobility Devices (PMD’s) is permitted on footpaths and cycleways in Queensland, that Council offer no objection to the proposal by the Lions Club of Surat to hire such devices to the public for use on the River-walk, and further that Council allow that area of land adjacent to the bridge to be used as a training area in use of the devices.

 

 

Body of Report:

PMD’s were made legal to ride on footpaths and cycleways in Queensland, commencing early August 2013.

 

The proposal by the Lions Club of Surat is for it to purchase PMD’s and hire them to the public.  A competency based permit-to-use system is designed, with intending users being trained in their use, and restricted in the area of use until full competency is attained.

 

Age restrictions will apply, and the project will be titled “Surat Safari’s” with all profits to local Community Grants.

Consultation (internal/external):

Surat Lions Club, Secretary/Treasurer, Mr. Doug McLeod

Surat Police

Risk Assessment (Legal, Financial, Political etc.):

Public Liability Insurance held by Lions Club

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Map of Proposed Training Area - Use of Personal Transporters, Surat Lions Club

D13/58054

2View

Copy of Draft Hire Agreement, Lions Club of Surat Re: Surat Safaris Hire of Personal Mobility Devices PMD

D13/58162

 

Report authorised by:

Julie Reitano, Chief Executive Officer


Attachment 1

Map of Proposed Training Area - Use of Personal Transporters, Surat Lions Club

 


Attachment 2

Copy of Draft Hire Agreement, Lions Club of Surat Re: Surat Safaris Hire of Personal Mobility Devices PMD

 





Maranoa Regional Council

    

General Meeting -  11 December 2013

Officer Report

Meeting: General  11 December 2013

Date: 26 November 2013

Item Number: 12.6

File Number: D13/58221

 

Subject Heading:                     Council Policies for the Management of Roads

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Kym Downey,  Manager - Infrastructure Planning & Design

 

Executive Summary: 

The adoption of specific policies for the administration of various aspects of Council’s road network will define process, standards and specifications to assist in ensuring a clear, transparent system is followed when managing the network. 

 

 

Officer’s Recommendation: 

That Council adopt the following policies as presented:

·    Construction of Roads for Access to Property

·    Property Accesses & Access Crossovers – Design, Construction & Maintenance;

·    Request for Capital Upgrade of Roads

·    Grids and Gates

·    Works in Road Reserves

 

 

Body of Report:

Five (5) policies have been developed to improve the administration of Council’s road network.  These policies are:

·    Construction of Roads for Access to Property;

·    Property Accesses & Access Crossovers – Design, Construction & Maintenance;

·    Request for Capital Upgrade of Roads;

·    Grids and Gates; and

·    Works in Road Reserves.

Construction of Roads for Access to Property

Maranoa Regional Council (Council) owns public roads for the community to use under the Local Government Act.  The Act confers a “right of passage” by a member of the public to pass along a public road, subject to such restrictions as are imposed by the Council or law.

The purpose of this policy is to define the extent of capital improvement and / or maintenance Council provides in relation to access to properties on dedicated roads whether they are unmade, unformed or formed only.

This policy sets out Council's response to requests to construct new, extend or upgrade roads on road reserves or close roads under the care and control of Council, where no pavement currently exists.  Typically these requests relate to historical subdivisions in rural areas which have gazetted road reserves but no constructed or maintained road assets.

Property Accesses & Access Crossovers – Design, Construction & Maintenance

Council receives requests for the construction of both urban and rural property accesses.

This policy sets out guidelines as to the location, size and standards for construction in relation to both urban and rural property accesses crossing road reserves such that a uniform standard is achieved and safe access to roads is maintained.

This policy details the responsibilities for the design, construction and maintenance of property accesses.

Request for Capital Upgrade of Road

The purpose of this policy is to define the process for application for an upgrade or improvement to a road listed in Council’s endorsed road register and for the provision of a response.

The objectives of this policy are to clearly articulate that Council:

a       is under no obligation to construct a road or pavement;

b       is under no obligation to extend the length of an existing road;

c        is under no obligation to upgrade the level of service or hierarchy class of an existing road;

And to:

a       establish the basis and process for staff to deal with requests to construct new, lengthen existing and/or upgrade the level of service of roads;

b       ensure that there is a process that ensures all requests to construct new, lengthen existing and/or upgrade the level of service of roads are dealt with in a consistent, transparent and equitable manner;

c        ensure that there is a fair and transparent process in place for the improvement of roads.

Grids and Gates

This policy is to be read in conjunction with Subordinate Local Law No. 1.16 (Gates and Grids) 2011 and provides further direction for application for grids and gates on Council managed roads. 

Works in Road Reserves

This policy is to be read in conjunction with Subordinate Local Law No 1.1 (Alteration or Improvement to Local Government Areas and Roads) 2011 and provides further direction for application for council permission to carry out works in road reserves. 

Consultation (internal/external):

Infrastructure Services Managers and Engineers

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

The adoption of policies will

Financial Resource Implications:

N/a

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

DRAFT - Policy (Council): Construction of Roads for Access to Property (V0.1)

D13/54069

2View

DRAFT - Policy (Council): Property Accesses & Access Crossovers - Design, Construction & Maintenance (V0.1)

D13/54097

3View

DRAFT - Policy (Council): Request for Capital Upgrade of Roads (V0.1)

D13/54098

4View

DRAFT - Policy (Council): Grids & Gates (V0.1)

D13/54090

5View

Subordinate Local Law No. 1.16 (Gates and Grids) 2011 - Certified Copy

D12/5737

6View

DRAFT - Policy (Council): Works in Road Reserves (V0.1)

D13/54092

7View

Subordinate Local Law No. 1.1 (Alteration or Improvement to Local Government Controlled Areas and Roads) 2011 - Certified Copy

D12/5668

 

Report authorised by:

Michael Parker, Director - Infrastructure Services (Acting)  


Attachment 1

DRAFT - Policy (Council): Construction of Roads for Access to Property (V0.1)

 

1.               Policy Purpose

Maranoa Regional Council (Council) owns public roads for the community to use under the Local Government Act.  The Act confers a “right of passage” by a member of the public to pass along a public road, subject to such restrictions as are imposed by the Council or law.

The purpose of this policy is to define the extent of capital improvement and / or maintenance Council provides in relation to access to properties on dedicated roads whether they are unmade, unformed or formed only.

This policy sets out Council's response to requests to construct new, extend or upgrade roads on road reserves or close roads under the care and control of Council, where no pavement currently exists.  Typically these requests relate to historical subdivisions in rural areas which have gazetted road reserves but no constructed or maintained road assets.

The objectives of this policy are to clearly articulate that Council:

a.   is under no obligation to construct a road or pavement;

b.   is under no obligation to extend the length of an existing road;

c.   is under no obligation to upgrade the level of service or hierarchy class of an existing road;

And to:

a.   establish the basis and process for staff to deal with requests to construct new, lengthen existing and/or upgrade the level of service of roads;

b.   ensure that there is a process that ensures all requests to construct new, lengthen existing and/or upgrade the level of service of roads are dealt with in a consistent, transparent and equitable manner;

c.   ensure that there is a fair and transparent process in place for the improvement of formed, unformed and unmade roads.

 

2.         Policy Scope

This Policy applies to historical gazetted road reserves under the jurisdiction of Council.

This policy does not apply to vehicular access (driveway) from the road to the property boundary, as the property owner is responsible for the construction and maintenance of such accesses.

To be clear this policy does not apply to new road reserves created by the reconfiguration of existing lots in accordance with a Council approved Development Application.

 

This policy should be read in conjunction with “Works in Road Reserve” policy and Subordinate Local Law No 1.1 (Alteration or Improvement to Local Government Areas and Roads) 2011.

 

3.         Definitions   

The Local Government Act 2009 Section 59 defines:

            (2)       A road is-

a)   an area of land that is dedicated to public use as a road; or

b)   an area of land that-

i.    is developed for, or has a 1 of its main uses, the driving or riding of motor vehicles; and

ii.   is open to, or used by, the public; or

c)   a footpath or bicycle path; or

d)   a bridge, culvert, ferry, ford, punt, tunnel or viaduct.

 

(3)       However, a road does not include-

a)   a State-controlled road; or

b)   a public thoroughfare easement.

 

Dedicated Road     An area of land dedicated to public use as a road, but does not include a State-controlled road under the Transport Infrastructure Act 1994.

Formed Road          A public road reserve that does not have gravel paving but which is formed using a grader so that stormwater will drain off laterally.

Unformed Road     A public road reserve that has been cleared and open to, and customarily used by the public.

Unmade Road        A public road reserve that has had no capital improvements including clearing, formation and gravel paving. Notwithstanding, an unmade road may be trafficable or un-trafficable in all weathers.

 

4.         Policy Details

There is no legal obligation on the Council to undertake capital improvements on unmade, unformed, or formed roads within a public road reserve for the purpose of access by the land owner to their land.  Thus, Council will not undertake capital improvements to unmade, unformed, or formed roads except where a benefit to the community can be demonstrated.    Community benefit, and thus any work, is to be determined by a specific Council resolution.

Should a landowner require access via an unmade, unformed or formed road, Council expects that the landowner will upgrade the road access at their cost.  This puts them in the same situation as a subdivider who has to upgrade roads at their cost as part of a new development.

Where it can be demonstrated that there may be benefit to the community or that more than one landowner may benefit from the construction of the access; Council may enter into negotiations with the applicant/s to determine the value, if any, of Council contribution to the works.  The outcome of any negotiations would be subject to acceptance by Council through a specific resolution.

Where Council receives a written request in relation to:

§ Clearing of road reserves and creation access to properties;

§ Construction of roads within the road reserve;

§ Capital improvements to unmade, unformed, or formed roads;

§ Maintenance of an existing road / access track which is not contained in Council’s road register and has not been maintained by Council;

the standards and requirements in relation to these matters as detailed in the following sections will apply.

4.1       Clearing

1.   Clearing of trees and access works on road reserves and any approvals required are issued by the Department of Environment and Resource Management (DERM) after consultation with Council.  Council reserves the right to refuse/object clearing applications dependent on issues which may arise.

2.   Council does not object to DERM issuing approvals for clearing or minor earthworks for purposes of vehicular access to a property along a road reserve, provided that DERM is satisfied the works are necessary and restricted to the minimum amount practical.  No maintenance responsibilities or legal liabilities are accepted by Council.

3.   Where clearing occurs without approval Council may seek restitution of damages generated if deemed necessary.

4.   Proponents of such works are to be required to extend their property public liability coverage over the section of ‘private’ access roadway and constructed within the road reserve.

4.2           Roadwork Carried out on the Road Reserve without Council Approval

1.   Council does not condone or accept any responsibility for any work carried out on a road reserve under the care and control of Council, without its written approval and permission.

2.   The section of roadway upon which unauthorised work has been undertaken will not be maintained or improved in any manner by Council and Council may remove or render impassable, the road section if a safety risk to the public or the environment has been established by the Chief Executive Officer (or delegate).

3.   Similarly Council may seek restitution of damages generated by works undertaken without approval.  Action under Chapter 3, Part 3, Section 75 of the Local Government Act 2009 may result.

4.   No maintenance or legal liabilities are accepted by Council for works approved by other authorities, i.e. clearing.

4.3       Approved Roadwork – Addition to Road Register

1.   Council may consider accepting sections of road onto its road register for ongoing control and maintenance subject to the following conditions being met by the applicant:

a.     That a registered surveyor be engaged at the applicant’s cost to prepare a survey plan to ensure the existing or proposed roadway will be contained fully within the existing road reserve and not generate any encroachments or off alignment issues.  This plan must be presented to Council prior to any physical works being undertaken.

b.     Council will only agree to accept this roadway section should it be constructed to a standard equivalent to that shown on Council’s road hierarchy standard cross sections to the road in question.  All costs for such works shall be required to be borne by the applicant.

c.     Should the applicant request that Council undertake the works, following provision of survey data Council will prepare a cost estimate to construct the roadway to Council’s required standards.  This information shall be transferred to the applicant/s who will be required to formally agree to accept responsibility for these costs.

d.     Following acceptance of the project costs, negotiations can be undertaken with Council as to the method of delivery of the works, contract or Council, and required materials and pavement and construction specifications required.

e.     Alternatively, subject to Council approval, the applicant can arrange for a suitably qualified contractor to undertake the works to Council’s standards, on the basis that Council undertake supervision of the works with the cost of such supervision being at the cost of the applicant.

f.      Following completion of works to the required standards it will be the applicant’s responsibility to engage a Registered Surveyor to prepare an ‘as constructed’ plan of the road section reflecting constructed cross sections and levels for lodgement with Council.

2.   Upon acceptance of the work and receipt of the ‘as constructed’ plan Council’s Road Register will be amended to reflect the addition of the road and the maintenance status of the new work.

3.   Subject to the above conditions being achieved, Council will continue to maintain the road to a standard set by resource and budgetary constraints applicable within each financial year in accordance with Council Asset Management Planning.

4.4       Approved Roadwork – Roads Maintained by Others

1.   Council may give consideration to the approval of works to construct a road or track which provides access to a limited number of properties or to one predominant user. 

2.   Where it is determined that the constructed access / track provides benefit to one predominant user and / or limited benefit to the public through minimal or occasional use, the road will not be maintained by Council.

3.   Where roadwork is to be undertaken to construct a road that will not be maintained by Council, the constructed road will not be included in Council’s Road Register.

4.   Construction of a road deemed to not be maintained by Council will however require approval prior to the construction works commencing.

5.   Roads maintained by other must be signed as such.  Signage is to be placed at all access points along the road.

6.   Signage must include the following:

a.     A statement that the road is not maintained by Maranoa Regional Council

b.     Details of a nominated contact point to who queries / complaints can be directed.

4.5       Development Works on Road Reserve

Council will require road upgrading on any road reserve required for vehicular access to a proposed development generally within but not necessarily limited to the Sustainable Planning Act categories of material change of use of reconfiguration of a lot.  Development Application and Operational works procedures apply.

4.6       General

Nil

5.         Special Provisions (e.g. Privacy Provisions etc)

            Nil

 

6.         Related Policies and Legislation

§ Maranoa Regional Council – Road Hierarchy Plans and Cross-sections

§ Council Policy - Works in Road Reserve

§ Subordinate Local Law No 1.1 (Alteration or Improvement to Local Government Areas and Roads) 2011.

§ Local Government Act 2009

 

7.         Associated Documents

            Nil


Attachment 2

DRAFT - Policy (Council): Property Accesses & Access Crossovers - Design, Construction & Maintenance (V0.1)

 

1.   Policy Purpose

Council receives requests for the construction of both urban and rural property accesses.

 

This policy sets out guidelines as to the location, size and standards for construction in relation to both urban and rural property accesses crossing road reserves such that a uniform standard is achieved and safe access to roads is maintained.

 

This policy details the responsibilities for the design, construction and maintenance of property accesses.

2.   Policy Scope

This policy applies to all private and commercial property accesses in the region. 

It does not override development conditions imposed for a particular development.

3.   Definitions         

Access Crossing

An Access Crossing is that section of property access between the edge of the pavement or kerb and channel on a dedicated public road, and the property boundary.

“Approved” Access Crossing

An Access Crossing either constructed by Council or constructed by the owner and/or his contractor to Council’s specifications and level if appropriate.

“Unauthorised” Access Crossing

An Access Crossing constructed without prior permission and not in accordance with Council’s levels or specifications, or

An Access Crossing that creates an obstruction to a public services, road, or stormwater drainage.

Crossover

A Crossover is the part of the driveway or drive-in that crosses over the verge area fronting a property i.e. from edge of road over the culvert to the property boundary line.

4.   Policy Details

4.1       General

1.   No alteration or improvements shall be constructed or obstructions placed on the road reserve unless an approval under Local Law No. 1 & 4 is obtained and the work is in accordance with Council’s standards and conditions and is to the satisfaction of the Director – Infrastructure Services or their representative.

2.   The obstruction of public services or drains or gutters with any objects used by the occupier to obtain access, and any structure of this nature is considered unauthorised.

3.   The applicant is required to lodge an application fee for permission to construct in the road reserve.  The value of the fee will be determined by Council from time to time.

4.2       Existing Accesses

1.   If an existing access is to be upgraded it shall be assessed, designed and constructed in accordance with this policy.

2.   From time to time accesses in the region may be audited by Council.  Council may request upgrading of “unauthorised” access crossings and/or maintenance of “approved” access crossings.  If owners do not comply with remedial action requested of Council, within a reasonable time frame, then Council will action repairs and seek compensation.  This includes requesting drainage improvements wherever internal accesses either potentially or actually scour and cause silt deposits on joining road reserves, or where stormwater discharges on to a roadway are unsafe or detrimental.

            4.3       Maintenance of Property Accesses

1.   The responsibility of maintaining after completion of construction will belong to the property owner.  Landowners are responsible for providing for drainage of stormwater entry or exiting their property along the access.

2.   The following exemptions apply:

a.   On Unkerbed Roads

Council will maintain the first one (1) metre of the access, in recognition of continuing requirements for shoulder grading and maintaining of drainage paths.

The maintaining of the road cross section including shoulder profile may mean that there is a slight dip in the access surface.

b.   Construction Work

Council will restore any “Approved Access Crossing” that is affected by construction or maintenance work undertaken by Council subsequent to the construction of the access.


            4.4       Design and Construction of Accesses

1.   Persons wishing to construct or upgrade an Access or Access Crossing or Crossover are required to make application in writing to Council.  This application applies whether the construction is to be undertaken by Council, a private contractor, or the owner.

2.   Following receipt of an application to construct an Access Crossing or Crossover, the site may be inspected by Council to determine any conditions which will apply to the approval.

3.   Where works are being constructed by other than Council a permit to perform works on the road shall be issued by Council subject to evidence of necessary insurance and other requirements deemed necessary.  Reference is to be made to Council Policy “Works in Road Reserve”.

4.   Private Contractors or property owners can construct the works only after an approval is issued for the construction of the driveway.  The construction of the driveway is to be in accordance with Council approval and standards.

5.   All works are to be inspected by a Council Officer.

a.   Formwork must be inspected before concrete is poured and excavation must be inspected before pipes are laid.

b.   Concrete must not be poured and pipes must not be laid until approved.  (48 hours notice is required before concreting or pipe laying is to be carried out.)

c.   Final inspection will be made following advice from the applicant that the construction is completed.  The Access Crossing or Crossover shall be inspected and approved by Council.

6.   The minimum requirements for a proposed Access Crossover or Crossing to be constructed are detailed Section 4.5.   The standard Crossover drawings are attached in Appendix A.

            4.5       Required Standards

1.   Proposed accesses must be located so as to ensure adequate safe sight distance and safe gap distance are maintained.

2.   Urban Driveways where Kerb and Channel Exists

a.   All driveways leaving kerb and channel shall be constructed in accordance with Council’s Standard Drawing CMDG-R-041(B).  Approval to vary the standard detail must be sought from the Director Infrastructure Services.

b.   Wherever practicable, the location of crossings in relation to neighbouring lots shall be such as to preserve the maximum amount of kerbside parking space.

c.   Where the site is a corner allotment, no crossing shall be situated closer than six (6) metres from the corner, or in the case of a channelised intersection, such greater distance as may be determined by the Director Infrastructure Services or his representative.

d.   No crossing shall be approved unless there exists a clear space of not less than six (6) metres within the property boundary on which a vehicle may park.

e.   Unless otherwise approved in the special circumstances of a particular case, all crossings shall be set square to the kerb line, and directly opposite the point of entry at the property boundary.

3.   Industrial and Commercial Accesses

a.   The crossing shall be constructed in accordance with CMDG-R-042(C) or CMDG-R-043(C) unless approval of the Director Infrastructure Services has been received.

4.   Property Accesses Outside of Urban Areas where there is No Kerb and Channel

a.   Accesses outside of urban areas shall be constructed in accordance with Council’s Standard Drawing CMDG-R-040(C).

            4.6       Accesses and Driveways General

1.   The costs of construction of any access crossing, driveway or crossover shall be borne by the property owner.

2.   The cost of maintenance of any access crossing, driveway or crossover shall be borne by the property owner. 

3.   All water valves, hydrants, sewer manholes, telecommunications and power access points and the like are to be relocated clear of any proposed crossover/crossing at the expense of the property owner. The relevant authority in charge of any service is to be contacted so that services can be relocated clear of the proposed crossover/crossing prior to construction.

4.   The applicant is responsible obtaining all permissions and approvals required for removal of vegetation or anything of environmental significance which intrudes into the proposed Access Crossing or Crossover.  Any costs incurred in this regard will be the responsibility of the contractor, developer or applicant.


            4.7       Other Considerations

1.   The adoption of this policy does not limit in any way Council’s right to impose differing conditions for proposals, nor limit the discretion of the Director of Infrastructure Services to vary as considered necessary, the engineering requirements in respect of a particular application or individual property having regard to good engineering practice.

            4.8       Disclaimer

1.   Council shall have no responsibility to the user or applicant or any other person or entity with respect to any liability, loss or damage caused or alleged to be caused, directly or indirectly, by the adoption and use of this Policy and Standard Drawings including, but not limited to, any interruption of service, loss of business or anticipatory profits, or consequential damages resulting from the use of these Policy and Standard Drawings as the equivalent of, or a substitute for, project-specific design and assessment by an appropriately qualified professional.

2.   No liability or warranty is implied or expressed by any inspection or the absence of any inspection by the Council decision regarding property access.

5.   Special Provisions (e.g. Privacy Provisions etc)

      Nil

6.   Related Policies and Legislation

Nil

7.   Associated Documents

Standard Drawings

Council Policy – Works in Road Reserve

Subordinate Local Law No 1.1 (Alteration or Improvement to Local Government Areas and Roads) 2011

 

 

 

 

 

 

 

 

 

 


APPENDIX A


Attachment 3

DRAFT - Policy (Council): Request for Capital Upgrade of Roads (V0.1)

 

1.               Policy Purpose

Maranoa Regional Council (Council) owns public roads for the community to use under the Local Government Act.  The Act confers a “right of passage” by a member of the public to pass along a public road, subject to such restrictions as are imposed by the Council or law.

The purpose of this policy is to define the process for application for an upgrade or improvement to a road listed in Council’s endorsed road register and for the provision of a response.

The objectives of this policy are to clearly articulate that Council:

a.   is under no obligation to construct a road or pavement;

b.   is under no obligation to extend the length of an existing road;

c.   is under no obligation to upgrade the level of service or hierarchy class of an existing road;

And to:

a.   establish the basis and process for staff to deal with requests to construct new, lengthen existing and/or upgrade the level of service of roads;

b.   ensure that there is a process that ensures all requests to construct new, lengthen existing and/or upgrade the level of service of roads are dealt with in a consistent, transparent and equitable manner;

c.   ensure that there is a fair and transparent process in place for the improvement of roads.

 

2.         Policy Scope

This Policy applies to roads listed in the road register.

This policy does not apply to vehicular access (driveway) from the road to the property boundary, as the property owner is responsible for the construction and maintenance of such accesses.

To be clear this policy does not apply to new road reserves created by the reconfiguration of existing lots in accordance with a Council approved Development Application.

 

3.         Definitions   

The Local Government Act 2009 Section 59 defines:

            (2)       A road is-

a)   an area of land that is dedicated to public use as a road; or

b)   an area of land that-

i.    is developed for, or has a 1 of its main uses, the driving or riding of motor vehicles; and

ii.   is open to, or used by, the public; or

c)   a footpath or bicycle path; or

d)   a bridge, culvert, ferry, ford, punt, tunnel or viaduct.

 

(3)       However, a road does not include-

a)   a State-controlled road; or

b)   a public thoroughfare easement.

 

Dedicated Road          An area of land dedicated to public use as a road, but does not include a State-controlled road under the Transport Infrastructure Act 1994.

Constructed Road     A public road that has gravel paving or / and bitumen surfacing added to the formation

Formed Road              A public road reserve that does not have gravel paving but which is formed using a grader so that stormwater will drain off laterally.

Unformed Road          A public road reserve that has been cleared and open to, and customarily used by the public.

4.         Policy Details

There is no legal obligation on the Council to undertake capital improvements on roads within a public road reserve.

All requests for capital upgrade or improvement to a council road will be referred to a Meeting of council for resolution.  Council officers do not have the authority to undertake upgrade or improvement works that have not been included as part of council’s endorsed operational plan or budget.

Where Council receives a written request in relation to a capital improvements to a road listed in the road register; the following standards and requirements will apply:

4.1       Initial Inspection

A council officer will carry out an initial inspection to determine the current condition, standard and geometry of the section for which the application has been made.

4.2       Report and Recommendation

The council officer will provide a report to the elected members providing detail of:

·    The current standard of the road;

·    The standard applicable according to adopted design standards and function of the road;

·    An estimate of the cost to complete the works; and

·    An estimate of the annual increase in maintenance costs and capital renewal costs should the works be undertaken;

4.3       Consideration by Council

Council will give consideration to:

·    benefit to other users;

·    impact of improvements on the whole network;

·    impact of adopted budget and financial strategies;

·    other considerations as deemed relevant to the application.

 


4.4       Response to Applicant

The applicant will be advised of the council resolution as recorded in the minutes of the meeting at which the report is presented.

Should the proposed works be deferred for future programming the applicant will be advised of same and receive progress updates as the works are considered further.

4.5       Register of Requests

A register will be maintained to record all requests for capital upgrades to council’s road network.  This register will be reviewed annually as part of council’s budget deliberations.

 

5.         Special Provisions (e.g. Privacy Provisions etc)

            Nil

 

6.         Related Policies and Legislation

§ Maranoa Regional Council – Road Hierarchy Plans and Cross-sections

§ Local Government Act 2009

 

7.         Associated Documents

            Nil


Attachment 4

DRAFT - Policy (Council): Grids & Gates (V0.1)

 

1.    Policy Purpose

This policy is to be read in conjunction with Subordinate Local Law No. 1.16 (Gates and Grids) 2011 and provides further direction for application for grids and gates on Council managed roads. 

2.    Policy Scope

This policy applies to all applications for licensed grids and gates on public roads under the authority of Council.

Subordinate Local Law No. 1.16 (Gates and Grids) 2011 provides details as to the ownership of and responsibility for grids and gates on roads under the control of Maranoa Regional Council. 

3.    Definitions     

Definitions detailed in Subordinate Local Law No. 1.16 (Gates and Grids) 2011 apply to this policy.

An owner of a gate or grid installed across a public road, means the person/s who receives the benefit of the gate or grid, i.e. does not have the roadway fenced out, which allows stock to graze the road reserve.

4.    Policy Details

4.1.   Repairs

Should works be required to the grid or gate, Council will notify the owner in writing and the owner shall rectify any problems immediately.  If the works are not carried out within sixty (60) days of the date of the letter then Council may perform the works or remove the grid and bill the owner.

In the event of a safety hazard at the grid or gate the owner will be required to fix immediately to a level that is satisfactory to Council and then to a specification level within sixty (60) days.

4.2.   Grids

1.    Council’s standard specification for a single (4m) and double (8m) grid be the Aprilla Model Type S13H and Type S26H respectively (or equivalent) load rated at 16 ton/axle up to 80km/hr.  All grids shall be accompanied by adjacent double gates with a minimum opening of 7.0 metres.  Council’s standard specification will be made available for future use;

2.    Council accepts alternative designs for single and double grids for a load rating of 16 ton/axle up to 80km/hr, including concrete abutments (sill logs are not permitted);

3.    Each application submitted for Council approval that is not Council’s standard specification shall be accompanied by-

3.1.   A certificate of design from a qualified Registered Professional Engineer Queensland (RPEQ) stating the design parameters.

3.2.   Documentation providing details of the grid fabrication and installation.

4.3.   Gates

Gates shall be:

1.    Constructed so as to provide a minimum clear opening of 7.0 metres;

2.    In two sections so as to permit convenient use by the public;

3.    Of stock proof construction and to be swinging on hinges;

4.    Fitted with a minimum of three delineators evenly spaced on each section of the gate;

5.    Accompanied by a grid (Council will not licence a gate without a grid) where it is either across a road giving access to more than two properties, or more than one property which is residentially occupied, not taking into account the property of the applicant.

4.4.   Signs

All signage will be in accordance with the Manual of Uniform Traffic Control Devices (MUTCD) Part 2.

4.5.   General

1.    Any licensed grid/gate approvals granted by Council shall have a ten year currency period, after which application will have to be made to Council for renewal. 

2.    Gates and Grids need to remain compliant during the period of the licence.

4.6.   Standards and Exclusions

Licensed gate and grid requirements and exclusions will be as follows

Road Classification

Licence Grid and Gate Type Required

Collector road with greater than 250 vehicles per day

Not permitted

Major road with traffic volumes less than 250 but more than 20 vehicles per day

Double grid

Minor road less than 20 vehicles

Single grid

4.7.   Applications

1.    Applications must be made on the prescribed form and must be accompanied by all required supporting information and application fee.

2.    Notification from all boundary neighbouring property holders indicating their objection or non-objection to the application must be included as part of the application submission.

4.8.   Application Fees and Renewal Charges

1.    The applicant will pay a fee on application. 

2.    A fee to renew an existing grid or gate licence will be payable at the time of application for renewal. 

3.    The fee payable on application and renewal will be as determined by Council as part of annual budget deliberations.

4.    For the 2013/14 financial year these fees have been set at $250.00 application fee and $100.00 renewal fee.  (12 December 2012 / GM.439.12)

4.9.   Decision

1.    Authority for the approval of licensed grid and gate applications accompanied by a ‘Non Objection Notice’ from each and all boundary neighbouring property holders has been delegated to the Chief Executive Officer.  This authority may be further delegated to the Director – Infrastructure Services.

2.    For applications received where one (1) or more ‘Notice/s of Objection/s’ is/are received, the application will be referred to Council for determination.

4.10. Approval for Works in Road Reserve

Council policy - Works in Road Reserve – applies to all works carried out with road reserves under the control of Council including the installation of grids and gates.  Approval for the installation of grids and gates will be conditioned accordingly.

4.11. Council Works on Roads

In the event of Council performing new or upgrade construction roadwork at the grid or gate location, it is Council policy that the grid or gate be upgraded to meet Council specifications.  The responsibilities in such a case are as follows:

Owner

a.   Supply of grid or gate components to specifications (including associated signage)

b.   Where applicable supply of materials and installation of any gates and fencing

c.   Maintenance and registration of grid or gate at completion or works

Council

a.   Where applicable remove the existing grid and associated infrastructure and deliver to a mutually agreeable location

b.   Installation of new grid, abutments and signage

c.   Complete associated roadworks.

Council may:

a.   Waive any grid application fee payable, but not any renewal charges applicable.

b.   Waive any application process required at the time of installation.

4.12.        
Fencing out Roads

In all circumstances, Council encourages landholders to fence out roads to eliminate the need for grids and/or gates.

Council offers financial incentives to encourage landholders to voluntarily fence road reserves and eliminate licensed grids and gates, Council will reimburse licensed gate and/or grid owners per grid / gate following:

a.   The removal of the gate / grid and associated structures (by Council);

b.   The road being fenced out to a stock proof standard;

c.   The presentation of a tax invoice by the owner; and

d.   Final inspection and acceptance by Council.

except in the case of a property boundary grid, where each individual owner, upon fencing their section, would each be reimbursed half of the total payment.  Council will reimburse the owner the full subsidy value for the removal of a grid, where the adjoining neighbour is a government agency.

Where the owner of a grid and/or gate, fences out a road eliminating a grid / gate which was previously a boundary grid between two owners and one of these owners has previously fenced out their side of the grid and received half of the subsidy under this policy, the later owner shall only be paid half the total subsidy.

The value of the financial incentive offered will be as determined through annual budget deliberation processes.

1.    For the 2013/14 financial year this subsidy has been set at $1,500 per grid or gate removed. (11 December 2013 / GM.???.???)

5.   Special Provisions (e.g. Privacy Provisions etc)

            Nil

6.   Related Policies and Legislation

            Nil

7.   Associated Documents

Application Form

Subordinate Local Law No. 1.16 (Gates and Grids) 2011 (D12/5737)

Council Policy – Works in Road Reserve


 


Maranoa Logo Process

Permit to Erect Gate and/or Grid Across a Road

Applications for a Permit or transfer of Permit for Gates and Grids will be considered by Council subject to the provisions of the Local Government Act 2009, Local Law No. 4 (Roads) and Subordinate Local Law No. 1.16 (Gates and Grids) of Maranoa Regional Council.

 

Applications will only be considered by Council upon receipt of a completed application form with required supporting information and the payment of the relevant fee. There is an initial fee for a 10 year permit and a renewal fee every 10 years thereafter. A separate transfer fee will apply in cases of change of ownership.

 

Council will advise, in writing, of its approval or otherwise, together with any special conditions it consider necessary, for the convenience of the public.

 

The following attachments should be understood prior to completion of the application form.

o Subordinate Local Law No. 1.16

o Permit and Licence Application Form

IMPORTANT NOTICE - Privacy Statement

Maranoa Regional Council is collecting your personal information on this form in accordance with the Local Government Act 2009 in order to process the application to erect a gate and/or grid across a road. The information will only be accessed by Maranoa Regional Council for Council business related activities. Your information will not be given to any other person or agency unless you have given us permission or are required by law. Your personal information is handled in accordance with the Information Privacy Act 2009.

 
 

 

 

 

 


Application

Owner's Name: __________________________________________________________

Postal Address: __________________________________________________________

Real Property Description of land owned: Lot _________________  Plan:____________________

Property Location: ________________________________________________________________

I/We hereby make application for a permit to erect a gate/grid across the road as shown on attached plan. ________________________________________________________________________________________________________________________________________________________________

Name and Address of person who will under take the work ________________________________________________________________________________

___________________________________________________Telephone No. ________________

Details:

(1) Design dimension: ______________________________________________________________

(2) When & how Gate/Grid will be built: __________________________________________________________­______________________

 (3) Attach Site Plan to scale & specification 0 Yes 0 No

(4) Details of builder’s insurance: _____________________________________________________

(5) Sign “Permitted Public Gate” to be Attached: 0 Yes 0 No

 

I/We have attached hereto a plan showing the exact location of the proposed gate and/or grid relative to the property boundaries and the road reserve.

 

In consideration of the Council granting such licence I/we hereby undertake that I/we will at all times hereafter indemnify and keep indemnified the Council against the payment of all claims, demands, damages, charges and costs and against all liability arising with respect to the said gate and/or grid and against all actions, suits, proceedings, claims and expenses whatsoever which may be taken or made against the Council or incurred or become payable by the Council with respect thereto.

I/we acknowledge that:-

 

(1)  It will be a standard condition of every approval that the approval holder constructs the gate or grid and the approaches to the gate or grid in accordance with Council’s Standard Specification for Gates and Grids.

 

(2)  It will be a standard condition of approval that the holder of an approval for a gate or grid will be responsible for maintaining the gate and/or grid and approaches described above.

 

Signed

Name of Applicant/s: __________________________________________________________

                       

                             __________________________________________________________

 

Signature of Applicants: _________________________________________ Date: ______________

 

                                __________________________________________Date: ______________

 

Adjoining Property Holders Objection or Non-objection

I/We, being the owner of property __________________________ which adjoins the property as stated on the attached plan, have no objection/object to the installation of a gate/grid at the location indicated.

 

Reason for objection (if applicable):________________________________________________________

________________________________________________________________________________

 

Name/s of property owner: ____________________________________________________________

 

Signature/s: _____________________________________ Date: _____________________________

                     

Witness

Name of Witness: ___________________________________________________________________

 

Signature: _____________________________________ Date: _____________________________

 

Adjoining Property Holders Objection or Non-objection

I/We, being the owner of property __________________________ which adjoins the property as stated on the attached plan, have no objection/object to the installation of a gate/grid at the location indicated.

 

Reason for objection (if applicable):________________________________________________________

________________________________________________________________________________

 

Name/s of property owner: ____________________________________________________________

 

Signature/s: _____________________________________ Date: _____________________________

                      

Witness

Name of Witness: ___________________________________________________________________

 

Signature: _____________________________________ Date: _____________________________

 

Office Use Only:

Application Fee:___________     Receipt No: _____________           Date Received: ____________

 

Licence No:                              Register Updated:

 

2013/14 Fees and Charges

Application Fee: $250

Renewal Fee (every 10 years): $100


 


Attachment 5

Subordinate Local Law No. 1.16 (Gates and Grids) 2011 - Certified Copy

 











Attachment 6

DRAFT - Policy (Council): Works in Road Reserves (V0.1)

 

1.               Policy Purpose

This policy is to be read in conjunction with Subordinate Local Law No 1.1 (Alteration or Improvement to Local Government Areas and Roads) 2011 and provides further direction for application for council permission to carry out works in road reserves. 

2.         Policy Scope

This policy applies to all road reserves under the authority of Maranoa Regional Council.

3.         Definitions   

Nil

4.         Policy Details

4.1       Roadworks Carried out on the Road Reserve without Council Approval

1.   Council does not condone or accept any responsibility for any work carried out on a road reserve under the care and control of Council, without its written approval and permission.

2.   The section of roadway upon which unauthorised work has been undertaken will not be maintained or improved in any manner by Council and Council may remove or render impassable, the road section if a safety risk to the public or the environment has been established by the Chief Executive Officer (or delegate).

3.   Similarly Council may seek restitution of damages generated by works undertaken without approval.  Action under Chapter 3, Part 3, Section 75 of the Local Government Act 2009 may result.

4.   No maintenance or legal liabilities are accepted by Council for works approved by other authorities, i.e. clearing.

4.2       Application

1.   Applications must be made on the prescribed form and must be accompanied by all required supporting information and application fee.

4.3       Application Fees and Renewal Charges

1.   The applicant will pay a fee on application. 

2.   The fee payable on application will be as determined by Council as part of annual budget deliberations.

3.   For the 2013/14 financial year these fees are as detailed below:

Permits

Unit

Charge

Pipeline Permit

(excluding Rural water for agricultural purposes)

Per 100m within Road Reserve

 $       525.00

Excess Mass/Rig Movement

Per Permit

 $       350.00

Maintenance Permit

Per Permit

 $       210.00

Access Permit

Per Access

 $       180.00

Temporary Access Permit

Per Access

 $       180.00

Residential Access Permit

Per Access

 $       130.00

Low Impact

Per Permit

 $       350.00

Road Haulage Permit

Per Permit

 $       350.00

4.4       Decision

Authority for the approval of applications has been delegated to the Director – Infrastructure Services or their representative.

4.5       Assistance with Works and Approval Conditions

As conditions of approval for works within a road reserve may prove onerous to some applicants Council may provide a level of assistance to the applicant.

This assistance may take the form of:

a.   Assistance with management of traffic

b.   Provision of signage required for management of traffic

c.   Supervision of works

d.   Other as determined by Council through resolution.

Applicants requiring assistance to comply with approval conditions should, in the first instance, advise Council in writing of assistance required.  The level of assistance provided will be as determined by the Director – Infrastructure Services.

4.6       Exceptional Circumstance

Through resolution, Council may declare exceptional circumstances under which works required to be undertaken in a road reserve will be completed by council workforce at minimal or no cost to the beneficiary.

a.   Declaration of Drought

In those areas of Maranoa Regional Council that have been drought declared by the Queensland Government Council will, on receipt of an application, undertake the earthworks required to provide a road crossing for the purpose of provision of rural water pipeline at no cost to the applicant.  The applicant will be responsible for the supply of the materials for the pipeline

Following receipt of a written application detailing location and dimensions, council officers will negotiate a suitable timeframe with the applicant.  During this negotiation, consideration must be given to the urgency of the request and the availability of suitable workforce and required plant.  The maximum timeframe in which the works should be undertaken is 28 days from acknowledgement of receipt of application.

5.         Special Provisions (e.g. Privacy Provisions etc)

            Nil

6.         Related Policies and Legislation

            Nil

7.         Associated Documents

            Application Form

Subordinate Local Law No 1.1 (Alteration or Improvement to Local Government Areas and Roads) 2011


 

APPLICATION PROCESSING FEE ASSOCIATED WITH ALL PERMITS – REFER BELOW

 

Please note sections marked in blue are mandatory.

 

MRC Permit No.    (     -     -      )

 

COMPANY DETAILS

 

Company:

                                                                              

 

 

 

 

 

 

Department:

 

 

 

 

 

 

 

Postal Address:

 

 

 

 

 

 

Email:

 

 

 

 

 

 

 

Contact:

 

 

 

Phone:

 

 

 

PERMIT APPLICATION - GENERAL DETAILS

 

Permit Type:

(1) Pipe crossing          {  }

2) Turnout/Access { }

(3) Low Impact    {  }

 

Go to Applicable section below:

(4) Rig Move/Ex. Mass {  }

5) Road haulage   { }

(6) Maintenance  {  }

 

Road / Lot / Location (Chainage):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Road type:

Constructed {} 

Unconstructed { }

Sealed  { }

  Unsealed  { }

 

Locality Plan:

 

Document Number:

 

 

 

 

Start date:

/       /

Expected Duration:

 

 

 

 

 

Credit Card Details:
OR
PURCHASE ORDER (PO)

Name on card

 

Card #

Expiry Darte

 

Expiry Date

               OR PO:

 

1. Pipe Crossing ($525 per 100m or part there of)

 

Coordinates (WGS84):

Latitude:

 

Longitude:

 

 

 

Type:

Crossing {  }         

Longitudinal {  }

Crossing angle:        0

 

Proposed Method

Bored      {  }     

              Open Cut    {  }

 

 

 

Number / Type Pipes:

 

 

 

 

 

 

 

Additional Needs:

Additional Work space { }

Temp. Turnout { }

Access Track { }

 

If relevant, tick above and complete section 2. No additional fees apply.

 

Attachments:

Attached

Document Number

 

Detailed layout plan:

 

 

 

 

 

 

 

Road reserve X section:

 

 

 

 

 

 

 

Type cross section:

 

 

 

 

 

 

 

TMP:

 

 

 

 

 

 

 

Plan showing additional work space / Track:

 

 

 

 

 

Temporary Turnout Design:

 

 

 

 

 

 

Other:

 

 

 

 

 

 

 

2. Turnout Construction (General $180 / Residential $130)

 

Coordinates (WGS84):

Latitude:

 

Longitude:

 

 

 

Existing Road:

Road width:

 

Bitumen Width:

 

 

 

Use / Duration:

 

 

 

 

 

 

 

Vehicle use:

 

 

 

 

 

 

 

Attachments:

Attached

Document Number

 

Detailed layout plan:

 

 

 

 

 

 

 

Cross section / drainage layout:

 

 

 

 

 

 

Turnout Design:

 

 

 

 

 

 

 

TMP:

 

 

 

 

 

 

 

Other:

 

 

 

 

 

 

 

MRC - OFFICE USE ONLY

 

Date Received:

 

 

 

Date Approved:

 

 

Trim File Number:

 

 

 

 

 

3. Low Impact Surveys ($350)

Scope / Description:

 

 

 

 

 

 

Extent of application:

 

 

 

 

 

 

Attachments:

Attached

Document Number

Detailed layout plan:

 

 

 

 

 

 

TMP:

 

 

 

 

 

 

Vehicle Weight, Dimensions & Type:

 

 

 

 

 

Other:

 

 

 

 

 

 

4. Rig Movement/Excess Mass Vehicles ($350)

Rig Name/Vehicle Registration:

 

 

 

 

 

 

Proposed Route:

 

 

 

 

 

 

 

 

 

 

 

 

 

Date/s:

 

 

Pilot Escort:

YES    /    NO

Attachments:

 

Attached

Document Number

Plant: Weight, Dimensions, Veh.Type & Loads

 

 

 

 

 

Detailed layout plan:

 

 

 

 

 

 

TMP:

 

 

 

 

 

 

Other:

 

 

 

 

 

5. Road Haulage ($350)

Route / Location:

 

 

 

 

 

 

Type material :

 

 

 

 

 

 

Vehicle configuration:

 

 

 

 

 

 

Start Date:

 

Duration of Works:

 

 

 

Daily movements: