Description: Maranoa Logo Process

 

Business Paper

 

General Meeting

 

Wednesday 22 January 2014

 

Roma Administration Centre

 

NOTICE OF MEETING

 

Date: 17 January 2014

 

 

Mayor:                                                   Councillor R S Loughnan

 

Deputy Mayor:                                        Councillor W S Wason

Councillors:                                            Councillor J L Chambers

                                                              Councillor R J Denton

                                                              Councillor P J Flynn

                                                              Councillor W M Newman

                                                              Councillor C J O’Neil

                                                              Councillor M L Price

                                                              Councillor D J Schefe

 

Chief Executive Officer:                          Ms Julie Reitano

 

Senior Management:                               Mr Cameron Castles (Director - Infrastructure Services)

                                                              Mr Rob Hayward (Director - Development, Facilities & Environmental Services)

                                                              Ms Sharon Frank (Director - Corporate, Community & Commercial Services)

 

Officers:                                                 Ms Jane Frith (Coordinator - Corporate Communications)

 

Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on January 22, 2014 at 9.00am.

Julie Reitano

Chief Executive Officer

 


Maranoa Regional Council

    

General Meeting -  22 January 2014

TABLE OF CONTENTS

Item       Subject

No

1            Welcome

 

2            Present/Apologies

 

3            Confirmation of Minutes

              General  11 December 2013............................................................................................. 6

 

4            Business arising from Minutes

 

5            On the Table  

 

6            Presentations/Petitions and Deputations

 

7            Consideration of notices of business

 

8            Consideration of notices of motion  

 

9            Reception of notices of motion for next meeting

 

Reports

 

10          Office of the CEO

 

11          Corporate, Community & Commercial Services

11.1      Consideration of Elected Member Attendance at Conferences........... 69

Prepared by:      Kelly Rogers, Coordinator - Elected Members & Community Engagement

11.2      Letter of Petition - Redevelopment of Yuleba Post Office...................... 71

Prepared by:      Kelly Rogers, Coordinator - Elected Members & Community Engagement

11.3      Letter of Petition - Demolishing of Public Toilets on Arthur & McDowall Streets Roma.................................................................................................................... 73

Prepared by:      Kelly Rogers, Coordinator - Elected Members & Community Engagement

 

12          Infrastructure Services

12.1      Request for Bitumen Seal - Daisybank Road............................................ 76

Prepared by:      Kylie Fleischfresser, Specialist - Infrastructure Planning

Attachment 1:    Acknowledgement Letter to Robert Watson Re: Request for Bitumen Seal - Daisybank Rd, Euthulla............................ 80

Attachment 2:    Councillor Out & About - 20/11/13 - Cr. Schefe - Daisybank Rd Bitumen request..................................................................... 81

12.2      Dust Solution - George Street East.............................................................. 82

Prepared by:      Kylie Fleischfresser, Specialist - Infrastructure Planning

Attachment 1:    Request for Dust Solution or Road Closure - George Street East     88

Attachment 2:    Acknowledgement Letter to Brenda Hill Re: Request for Closure of East George Street, Roma.................................................... 88

Attachment 3:    Alonna Little - George Street Road Closure Roma - Request for Information / Complaint......................................................... 88

Attachment 4:    Initial Acknowledgment Letter - Alonna Little East George Road Closure.................................................................................... 88

Attachment 5:    Council Resolution 0210.03.GM - Dust Nuisance (Short Street)     88

Attachment 6:    Advertisement: Road Closure - Short Street..................... 88

12.3      Grids and Gates................................................................................................. 88

Prepared by:      Peter Weallans, Manager - Infrastructure Contracts & Engineering Services

Attachment 1:    Attachment 1 Ten highest priority grids.............................. 88

Attachment 2:    Attachment 2 Risk Rating..................................................... 88

12.4      Adoption of LRRS Projects for Transport Infrastructure Development Scheme Funding............................................................................................................... 88

Prepared by:      Kylie Fleischfresser, Specialist - Infrastructure Planning

Attachment 1:    SWRRTG Work Program 2014-18 Version D (Maranoa's amendments).......................................................................... 88

Attachment 2:    RRG 2013-09-03 Attachment D TIDS Allocation Announcement     88

12.5      Alternative Access to "Borah" AA Company Wylarah

              Aggregation........................................................................................................ 88

Prepared by:      Michael Parker, Director - Infrastructure Services (Acting)

Attachment 1:    Map of Area - Alternate Access to Borah off Maranoa Road      88

Attachment 2:    Infrastructure Agreement Access to Borah off Maranoa Road   88

Attachment 3:    First Principles Costs to Council - Eulorel New Site INFRA AGREEMENT Access to Borah........................................... 88

 

13          Development, Facilities & Environmental Services

13.1      Ergon Energy Substation Expansion Mitchell.......................................... 88

Prepared by:      Tanya Mansfield, Manager - Facilities

Attachment :      Ergon Energy - 66kv line map............................................. 88

13.2      Proposal to Alter the Boundaries of 16 Localities.................................... 88

Prepared by:      Tanya Mansfield, Manager - Facilities

Attachment 1:    Map Showing Affected Lots................................................. 88

Attachment 2:    Correspondence received from Charles Nason............... 88

Attachment 3:    Correspondence received from Australia Pacific LNG Origin    88

 

13.3      Projects to be Submitted for Funding Under Royalties for Regions Round Three 88

Prepared by:      Susan (Sue) Sands, (Acting) Coordinator - Local Development & Council Events

13.4      RFT 14012 MRC Service Provider Panel for Council Facility Maintenance   88

Prepared by:      Amanda Schneekloth, Coordinator - Council Buildings & Structures

Attachment 1:    RFT 14012 Service Providers Tick Sheet.......................... 88

Attachment 2:    RFT 14012 Score .................................................................. 88

13.5      Local Government Reserve - Change of Sub-Purpose.......................... 88

Prepared by:      Tanya Mansfield, Manager - Facilities

Attachment :      Map - Lot 334 on CP880097................................................ 88

13.6      Material Change of Use – Accommodation Units (2 Additional Units) (File: 2012/18746)......................................................................................................... 88

Prepared by:      Danielle Pearn, Manager - Planning & Building Development

Attachment 1:    Body of Report........................................................................ 88

Attachment 2:    Development Plans............................................................... 88

Attachment 3:    Adopted Infrastructure Charges Notice ............................. 88

13.7      Application for Material Change of Use – “Extractive Industry”, Reconfiguring a Lot (Access Easement) & Environmentally Relevant Activity (ERA) 16 – Extractive and Screening Activities......................................................................................... 88

Prepared by:      Danielle Pearn, Manager - Planning & Building Development

Attachment 1:    Body of Report........................................................................ 88

Attachment 2:    Plans of Development........................................................... 88

Attachment 3:    Santos Limited - Development Requirements.................. 88

13.8      Material Change of Use – “Undefined Use”  (Non-resident Workforce Accommodation – 360 units) (File: 2013/18679)....................................... 88

Prepared by:      Danielle Pearn, Manager - Planning & Building Development

Attachment 1:    Body of Report........................................................................ 88

Attachment 2:    Development Plans............................................................... 88

Attachment 3:    SARA Response ................................................................... 88

13.9      Local Government Boundary Anomalies................................................... 88

Prepared by:      Tanya Mansfield, Manager - Facilities

Attachment 1:    Maps - Local Government Boundary Anomalies.............. 88

Attachment 2:    Map Showing General Locality of Lots.............................. 88

13.10    Subsidy Maranoa PCYC................................................................................. 88

Prepared by:      Tanya Mansfield, Manager - Facilities

Attachment :      Correspondence - Maranoa PCYC..................................... 88

13.11    Request to Install Microwave Communications Equipment................. 88

Prepared by:      Tanya Mansfield, Manager - Facilities

Attachment :      Correspondence - Rob Wibaux - March IT........................ 88

 

13.12    Injune Retirement Village................................................................................ 88

Prepared by:      Edward Sims, Manager - Economic & Community Development

Attachment 1:    General Meeting - 12 December 2012 - Injune Retirement Village Inc.- Mt Hutton Retirement Village - request for assistance 88

Attachment 2:    Australia Post - Tax Invoice Number 03-45577 - 10/09/2013      88

 

Status Reports

 

14          Office of the CEO

 

15          Corporate, Community & Commercial Services

 

16          Corporate Services

 

17          Infrastructure Services

 

18          Commercial Business

 

19          Building, Facilities & Environmental Services

 

Next General Meeting

 

 

Confidential Items

 

In accordance with the provisions of section 275 of the Local Government Regulation 2012, a local government may resolve to close a meeting to the public to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.

 

C           Confidential Items

C.1        Business Activity Report - Saleyards and Quarry

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.2        Status Report - Council Property - 18 Stephenson St Yuleba

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

 

 

C.3        Australia Day 2014 Award Nominations

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

C.4        MPHS Levy - Tabling Letter from Mr Lindon Brown

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(c) the local government budget.

C.5        Ongoing Assistance Requested for Orange Hill Fire Rural Fire Brigade for Vehicle Servicing

              Classification:      Closed Access

Local Government  Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

 

Councillor Business

 

20          Councillor Business

20.1      Alternate Crossing Design - Redevelopment of the Roma CBD.......... 88

Prepared by:      Cameron  O'Neil, Councillor

 

 

Closure


Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 11 December 2013 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Cr. D J Schefe, Chief Executive Officer – Julie Reitano, Coordinator Corporate Communications – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

(Acting) Director Infrastructure Services – Michael Parker, Director Development, Facilities & Environmental Services – Rob Hayward, Manager Economic & Community Development – Ed Sims, Specialist Business Development – Ryan Gittins, Manager Planning & Building Development – Danielle Pearn, Specialist Compliance – Warren Oxnam, Specialist Development Engineer - Ruth Golden.

 

GUESTS

 

Lou Scarpato representing Futureproof Strategies Pty Ltd.

 

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.07am.

 

APOLOGIES   

 

There were no apologies for the meeting.

 

Confirmation of Minutes

 

Resolution No. GM/12.2013/01

Moved Cr Chambers                                                      Seconded Cr Denton  

 

That the minutes of the General Meeting (21-27.11.13) held on 27 November 2013 be confirmed.

 

CARRIED                                                                                                                      9/0

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

ON THE TABLE

 

Item Number:                                    5.1

File Number: D13/56620

Subject Heading:                         Local Government Boundary Anomalies

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

The Department of Natural Resources and Mines had written to Council identifying an anomaly pertaining to the Maranoa Regional Council local government boundary adjacent to the Banana Shire Council, Western Downs Regional Council and Balonne Shire Council local government boundaries.

 

 

This report sought a recommendation from Council to make an application to the Minister for Local Government to refer the matter to the Local Government Change Commissioner (Electoral Commission of Queensland) to change the anomalies.

 

This matter had been  ‘left on the table’ at the General Meeting on 27 November 2013.

 

Discussion:

Council determined that the matter should lay on the table for further discussion at a later point during the meeting,  to allow officers additional time to respond to questions raised by Councillors in considering this item.

 

Action:

That the matter lay on the table for further discussion at a later point during the meeting.

 

 

Presentations/Petitions and Deputations

 

There were no presentations/petitions or deputations at the meeting.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Infrastructure Services

 

Item Number:                                    12.1

File Number: D13/56878

Subject Heading:                         Naming of Unnamed Roads

Author and Officer’s Title:                 Kim Edwards, Technical Officer - GIS/CAD

Executive Summary: 

Names were sought for seven (7) unnamed Road/Lanes located throughout the Maranoa Regional Council area, for inclusion  in the register of Council roads, currently under development.  The proposed names align with the naming conventions outlined in Council’s Road Naming Policy.

 

Resolution No. GM/12.2013/02

Moved Cr O'Neil                                                            Seconded Cr Newman  

That Council:

 

1. Adopt the recommended names for the unnamed roads as identified in the Officer’s report and attaching maps as follows:-

 

Street Name

Town/Township/Locality

Agatha Street

Surat

Rayner Road

Hodgson

Nixon Lane

Roma

Grulke Lane

Roma

Basalt Street

Amby

Silo Road

Wallumbilla

Grace Street

Mitchell

 

2. All future unnamed road recommendations be presented at a Council Workshop for consideration prior to Council’s deliberation at a General Meeting.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Technical Officer - GIS/CAD

 

 

Item Number:                                    12.2

File Number: D13/57882

Subject Heading:                         Complaint/Request - Maintenance Grade & Repairs - Lindsay Berry - Pleasant Valley Access - Carnarvon Highway

Author and Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

Executive Summary: 

Council had received a request for maintenance and repair work to property access road.

 

Discussion:

Council determined that the matter should lay on the table to allow additional time for drafting of a motion prior to Council voting on the matter.

 

Action:

That the matter lay on the table for further consideration at a later point during the meeting.

 

 

 

Item Number:                                    12.3

File Number: D13/53990

Subject Heading:                         Request - Road Widening - Edinburgh Street, Mitchell

Author and Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

Executive Summary: 

Council had received a request for Council to widen Edinburgh Street, Mitchell.

 

Resolution No. GM/12.2013/03

Moved Cr Price                                                             Seconded Cr Schefe  

That Council consider this request in accordance with the Request for Capital Upgrade of Roads Policy, once adopted, in future budget considerations.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Infrastructure Planning

 

Cr. O’Neil declared a potential perceived ‘Conflict of Interest’ in the following item due to the applicant being a personal friend.  Cr. O’Neil elected to remain in the Chamber for discussion and debate on the matter on the basis that it would not alter his ability to make a decision in the broader public interest.


 

Item Number:                                    12.4

File Number: D13/57917

Subject Heading:                         Request for gravel upgrade - Dan & Lucy Warby - Warrong Road

Author and Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

Executive Summary: 

Council had received a request to provide a gravel upgrade on Warrong Road.

 

Resolution No. GM/12.2013/04

Moved Cr Schefe                                                           Seconded Cr Price  

That Council consider this request in accordance with the Request for Capital Upgrade of Roads Policy, once adopted, in future budget considerations

 

CARRIED (Cr. O’Neil voted in favour of the motion)                                                        9/0

 

Responsible Officer

Specialist - Infrastructure Planning

 

Cr. Newman declared a ‘Conflict of Interest’ in the following item due to her holding the position of President of the Surat Lions Club (the applicant), and left the Chamber at 9.14am, taking no further part in discussion or debate on the matter.

 

Item Number:                                    12.5

File Number: D13/58044

Subject Heading:                         Use of Personal Transporters - Surat

Location:                                          Camping & Water Reserve, Surat

Applicant:                                         Surat Lions Club

Author and Officer’s Title:                 Michael Parker, Director - Infrastructure Services (Acting)

Executive Summary: 

The author had met with Mr. Doug McLeod, Secretary/Treasurer of the Surat Lions Club, on the bank of the Balonne River on 19 November 2013.

 

The Lions Club of Surat are proposing to commence hire of Personal Mobility Devices (e.g. Segway devices) to the public,  and using an area adjacent to the bridge at Surat, to provide training in their use and then allow their use on the River Walk at Surat.

 

Resolution No. GM/12.2013/05

Moved Cr O'Neil                                                            Seconded Cr Denton  

That Council:

 

1.   Offer no objection to the proposal presented by the Lions Club of Surat, to hire mobility devices to the public for use on the River Walk, on the basis that use of Personal Mobility Devices (PDM’s) is permitted on footpaths and cycleways in Queensland;

 

2.   Allow the area of land adjacent to the bridge to be used as an area for training in the use of the devices.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Director - Infrastructure Services (Acting)

 

At cessation of discussion and debate on the abovementioned item, Cr. Newman entered the Chamber at 9.25am.

 

Item Number:                                    12.6

File Number: D13/58221

Subject Heading:                         Council Policies for the Management of Roads

Author and Officer’s Title:                 Kym Downey,  Manager - Infrastructure Planning & Design

Executive Summary: 

The adoption of specific policies for the administration of various aspects of Council’s road network will define process, standards and specifications to assist in ensuring a clear, transparent system is followed when managing the network. 

 

Resolution No. GM/12.2013/06

Moved Cr Price                                                             Seconded Cr Flynn  

That Council adopt the following policies as presented as attachments in the agenda report:

 

·     Construction of Roads for Access to Property

·     Property Accesses & Access Crossovers – Design, Construction & Maintenance;

·     Request for Capital Upgrade of Roads

·     Works in Road Reserves

·     Grids & Gates, subject to the following amendments, as specified at the General Meeting of Council on 27 November 2013, Resolution Number GM/11.2013/72: 

 

“To encourage landholders to voluntarily fence road reserves and eliminate grids and gates, Council will reimburse licensed gate and/or grid owners per grid/gate following:

 

A)    the road being fenced out to a permanent stockproof standard;

 

B)    the Council removal of the gate / grid and associated structures and reinstatement of the road (when Council is undertaking works in the area);

 

C)  the final inspection by Council.

 

With an exception in the case of a property boundary grid, each individual owner, upon fencing their section would be reimbursed $750 (the maximum payment for any structure being $1,500).

 

When future capital works improvements are undertaken, Council will negotiate the possible removal of any grids on that section of road with all affected landholders.”

 

                       

CARRIED                                                                                                                      9/0

 

Responsible Officer

 Manager - Infrastructure Planning & Design

 

 

Item Number:                                    12.7

File Number: D13/59277

Subject Heading:                         Council Policy - Road Register

Author and Officer’s Title:                 Kym Downey,  Manager - Infrastructure Planning & Design

Executive Summary: 

The adoption of a policy for the administration of the register of roads will assist in ensuring a clear, transparent system is followed in the management of the road register. 

 

Resolution No. GM/12.2013/07

Moved Cr Price                                                             Seconded Cr Newman  

That Council adopt the Road Register Policy as presented.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

 Manager - Infrastructure Planning & Design

 

 

Item Number:                                    12.8

File Number: D13/59285

Subject Heading:                         Council Policies - Road Network Design and Maintenance Standards

Author and Officer’s Title:                 Kym Downey,  Manager - Infrastructure Planning & Design

Executive Summary: 

Council policy, Road Network Design Standards, provides a guide as to the standards to be applied when constructing or upgrading a road within the Council region.

 

Council policy, Road Network Maintenance Standards, provides a guide as to the frequency of maintenance, upgrade and renewal works on Council roads.

 

Resolution No. GM/12.2013/08

Moved Cr Chambers                                                      Seconded Cr Denton  

That Council adopt:

  • The Road Network Design Standards as presented;
  • The Road Network Maintenance Standards inclusive of the following amendments:

 

Classification

Frequency ( / yr)

Light Maintenance Grade

Heavy Maintenance Grade

Minor Access

-

-

Rural Access - Secondary

1

*

Rural Access - Primary B

1

*

Rural Access - Primary A

1

*

Rural Collector - Minor

1

1

Rural Collector - Major B

1

1

Rural Collector - Major A

1

1

* Heavy Maintenance Grades on Rural Access class roads will be carried out on an as needed basis as determined through inspection by a Council Officer.  In general, these works will be scheduled approximately every 7 years (maximum) however actual scheduling will be as funds and resources allow.

CARRIED                                                                                                                      9/0

 

Responsible Officer

 Manager - Infrastructure Planning & Design

 

 

 

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for a brief recess at 9.33am.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 9.35am.

 

 

Item Number:                                    12.9

File Number: D13/60034

Subject Heading:                         Application to Permanently Close an Area of Road - Chrystal Street, Roma

Location:                                          Chrystal Street, Roma

Author and Officer’s Title:                 Michael Parker, Director - Infrastructure Services (Acting)

Executive Summary: 

At the General Meeting held on 14 August 2013, Council considered an application to permanently close a part of Chrystal Street, Roma.  Council’s resolution was to advise the Department of Natural Resources & Mines that “the area of land subject to the application to permanently close is required as part of the stormwater drainage network of Roma, and Council objects to the application being approved.

 

The applicant has since sought a review of the decision.  An on site meeting was arranged and Council’s requirements in maintaining a drainage structure was discussed.

 

An acceptable solution was discussed in that a Drainage Easement in favour of Council could be obtained.

 

Resolution No. GM/12.2013/09

Moved Cr Newman                                                        Seconded Cr Flynn  

That Council advise DNRM that it now has no objection to the application to permanently close an area of road (Chrystal Street, Roma) provided that, on survey a Drainage Easement in favour of Council be registered on the Title, with all costs to be borne by the applicant.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Director - Infrastructure Services (Acting)

 

 

Item Number:                                    12.10

File Number: D13/60107

Subject Heading:                         Register of Roads - 2013/14

Author and Officer’s Title:                 Kym Downey,  Manager - Infrastructure Planning & Design

Executive Summary: 

Council is legislatively required to identify, categorise and maps the roads in its local government area according to the surface of the road.


 

 

Resolution No. GM/12.2013/10

Moved Cr Flynn                                                             Seconded Cr Price  

That Council adopt the Road Register and maps as presented and further, in accordance with Section 74 (4) of the Local Government Act 2009, that:

 

·        A fee of $16.50 (GST inclusive) be adopted for the provision of a hardcopy of a map and road register (Section 74(4)(a)) and  of $27.50 (GST inclusive) for a certificate of information as listed in Section 74(4)(b);

 

·        Through the Chief Executive Officer, the Director – Infrastructure Services, or their delegate, be authorised to issue certificates detailing information from the register as per Section 74(4)(b);

 

·        The following corrections be included on the mapping presented:

 

Page 201 – Road #433 “Homebush Lane” Surface be updated to state “Sealed”

Page 201 – Road #51 “Keary Road” spelling be updated to “Kerry” Road

Page 202 – Road #267 “Lock Lomond Access Rd” spelling be updated to “Loch Lomond” Road

Page 203 – Road #23 “Munaweena Road” spelling be updated to “Munnaweena” Road

Page 205 – Road #541 “Revillo Road” spelling be updated to “Revilo” Road

Page 207 – Road #357 “V Gate Road” be updated to V Gate “Lane”

Page 223 – Road #698 “Badgery Road” Surface be updated to state “Sealed”

Page 227 – Road #685 “Ivy Street” Surface be updated to state “Sealed”

Page 230 – Road #724 “Tait Place” spelling be updated to “Tate” Place

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

 Manager - Infrastructure Planning & Design

 

 

Development, Facilities & Environmental Services

 

Item Number:                                    13.1

File Number: D13/60709

Subject Heading:                         Review Footpath Dining Liquor Licence Approval

Location:                                          Roma

Applicant:                                         Ingham Myers Hotel - Royal Hotel Roma

Author and Officer’s Title:                 Sandra Crosby, Manager - Environmental Health, Compliance & Waste

Executive Summary: 

At the general meeting of Council held in Roma on 13 November 2013, the following resolution was approved in reference to the Ingham-Myers Hotel application for extension of operating hours and approval for service of alcohol in the footpath dining area.

 

Resolution No. GM/11.2013/28

That Council offer no objection to the extension of the normal hours of trading, and that consumption of liquor is permissible in the footpath dining area on the following conditions:

a)   Consumption of alcohol in the footpath dining area is allowed when the person is dining; and

b)   That the times for consumption of alcohol in this area be restricted to 12.00 noon to 2.00pm Monday-Sunday, and 6.00pm to 9.00pm Monday to Saturday only.

 

The applicant sought a review of Council’s decision, and requested approval to serve alcohol in the approved footpath dining area of the Royal Hotel Roma between 10am to 12 midnight seven days per week.

 

Resolution No. GM/12.2013/11

Moved Cr O'Neil                                                            Seconded Cr Price  

That Council offer no objection to the extension of the normal hours of trading, and that consumption of liquor is permissible in the footpath dining area on the following conditions:

 

a)   Consumption of alcohol in the footpath dining area is allowed when the person is dining;  and

b)   That the times for consumption of alcohol in this area be restricted to 11.00am - 9.30pm seven days a week.

 

 

CARRIED                                                                                                                      7/2

 

Responsible Officer

Manager - Environmental Health, Compliance & Waste

 

 

Item Number:                                    13.2

File Number: D13/54058

Subject Heading:                         Appointment of Steve Mizen as Consulting Building Certifier (LicenCe No: A81158)

Author and Officer’s Title:                 Danielle Pearn, Manager - Planning & Building Development

Executive Summary:  

After 9 December 2013, Council will no longer have an accredited building certifier on staff due to the expiry of Graham Tiffany’s licence as a Level 2 Certifier.  To enable Council to continue to provide building certification services after this date, it will be necessary for Council to appoint an accredited building certifier. 

 

Resolution No. GM/12.2013/12

Moved Cr Schefe                                                           Seconded Cr Newman  

That Council approve the appointment of Mr Steve Mizen, an accredited Building Certifier, to provide building certification services on behalf of Maranoa Regional Council.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Planning & Building Development

 

Cr. Price left the Chamber at 10.01am.

Cr. Price entered the Chamber at 10.02am.

 

 

 

Item Number:                                    13.3

File Number: D13/58797

Subject Heading:                         Request for Financial Support of the Maranoa Employment Expo

Applicant:                                         Maranoa BEST Committee

Author and Officer’s Title:                 Ryan Gittins, Coordinator – Business Development

Executive Summary: 

The Bringing Employers and Schools Together (BEST) Committee has coordinated the Maranoa Employment Expo for the past two years. Council’s ongoing support has been requested to ensure that the expo can continue to operate in 2014, 2015 and 2016.

 

The success of the Maranoa Employment Expo is such that it is now considered a significant annual event, one that is deserving of continued community support. It is recommended that Council approves two years of financial support for the event. Support cannot be confirmed for the 2016 expo at this stage, due to the Queensland Local Government Elections, scheduled for March 2016.

 

 

Resolution No. GM/12.2013/13

Moved Cr Flynn                                                             Seconded Cr O'Neil  

That Council approve financial support for the Maranoa Employment Expo totalling $14,000 ($7,000 per year for two years).

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Business Development

 

 

Item Number:                                    13.4

File Number: D13/59207

Subject Heading:                         Material Change of Use - "Undefined Use" – Non resident Workforce Accommodation (File: 2013/18637)

Location:                                          "Junedale" 8925 Carnarvon Highway, Injune Qld 4454

Applicant:                                         Kadel Contractors Pty Ltd C/- Fyfe Pty Ltd

Author and Officer’s Title:                 Danielle Pearn, Manager - Planning & Building Development

Executive Summary: 

The application sought to carry out a Material Change of Use – “Undefined Use” (Non-resident workforce accommodation), on land at “Junedale” 8925 Carnarvon Highway, Injune QLD 4454, described as Lot 59 on WT238.

 

The proposed development, as recommended for approval, is consistent with the provisions of the Bungil Shire Planning Scheme including the DEOs and Rural Zone Code.

 

 

Resolution No. GM/12.2013/14

Moved Cr Newman                                                        Seconded Cr Wason  

That the application be approved for a Material Change of Use – “Undefined Use” (Non-resident workforce accommodation) on land at “Junedale” 8925 Carnarvon Highway, Injune QLD 4454, described as Lot 59 on WT238, for a period of 10 years from the commencement of the approval and subject to the following conditions:

 

Preamble

 

(a)        Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CDMG).

 

 

 

 

 

General

 

1.         Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.         Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.         Maintain the approved development being Material Change of Use – “Undefined Use” (Non-resident workforce accommodation), generally in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

00052/13 (Issue E)

Cover Page     

11 April 2013

00052/13 (Issue D)

Site Plan – Total Property

11 April 2013

00052/13 (Issue D)

Survey Details of Subject Site

11 April 2013

00052/13 (Issue E)

Site Plan – Worker Accommodation Area

11 April 2013

00052/13 (Issue D)

Site Plan – Turning Paths

11 April 2013

00052/13 (Issue D)           

Floor Plan

11 April 2013

00052/13 (Issue D)           

Elevations

11 April 2013

 

4.         During the course of the development works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.         All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.         The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

7.         All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Time Limit

 

8.         The approved development will operate for a maximum of ten (10) years, starting from the date of the commencement of the approval.

 

 

 

 

Latest Versions

 

9.         Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publically available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approval, unless a regulation or law requires otherwise.

 

Site Works

 

10.        Any construction works on site are to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites.

 

Operations of Approved Use

 

11.        All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

Stormwater Drainage

 

12.        Stormwater is to be managed in accordance with the Queensland Urban Drainage Manual (QUDM) (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation) and CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

13.        Stormwater shall not be allowed to pond on the property being developed during the development process and after the development has been completed, unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval.

 

14.        The developer shall ensure that in all cases, discharge of stormwater runoff from the development drains freely to the lawful points of discharge for the development and that no nuisance of ponding is created within the vicinity of the development.

 

15.        There shall be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

 

Services Provisions

 

16.        Reticulated sewerage is unavailable to the development site. A development permit for plumbing and drainage works shall be sought from Council for any onsite sewerage system provided to the development.

 

17.        All onsite sewerage systems shall be designed in accordance with Schedule 6 of the planning scheme – Standards for Sewerage Supply.

 

18.        The development is connected to the Injune reticulated water scheme. As the development is outside the Priority Area adequate pressure to the site cannot be guaranteed. Auxiliary water storage tanks with a minimum capacity of 45,000 litres for fire fighting purposes and 22,000 litres for potable water are to be provided onsite.

 

19.        The development is to be connected to an electricity supply service.

 

20.        The development shall be connected to a telecommunications service in accordance with a local service provider’s requirements and specifications.

 

 

21.        All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the Capricorn Municipal Development Guidelines (CMDG) where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

22.        Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Amenity

 

23.        The developer is to ensure that the external cladding of the ancillary workers’ accommodation and associated buildings are not damaged and the age of any building is no older than five (5) years.

 

Access & Car Parking

 

24.        The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards

 

25.        Car parking for the ancillary workers’ accommodation is to be provided on site at a rate of one (1) parking space for each bed provided in the camp, unless private transport is provided by the camp manager.  This area is to be paved with minimal dust producing materials or sealed.

 

26.        The ancillary workers’ accommodation area must be accessible by an all weather road.

 

27.        All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) the CMDG Design Guidelines – D1 ‘Geometric Road Design’ and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

28.        Any damage to roads and infrastructure that is attributable to the progress of works on the development site or vehicles associated with the development of the site, must be repaired to Council’s satisfaction.

 

29.        All weather vehicle access shall be provided for traffic movement within the development site.

 

Earthworks

 

30.        All earthworks for the development shall be undertaken in accordance with Capricorn Municipal Development Guidelines (CMDG) D6 ‘Site Regrading” Design Guidelines for residential development.

 

 

 

 

 

Erosion Control

 

31.        If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

32.        All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

33.       Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

34.       Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council. 

 

Rubbish Collection

 

35.        At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Advertising Signs

 

36.        Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

37.        Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

Avoiding Nuisance

 

38.        No nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time.

 

39.        All lighting of the site, including temporary lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

40.        The approved development and the premises shall be maintained in a clean and tidy condition.

 

Infrastructure Charges

 

41.        Infrastructure charges are to be paid in accordance with the attached Schedule of Infrastructure Charges attached to and forming part of these conditions.

 

Infrastructure agreements

 

42.        The developer may request that the Council enter into an infrastructure agreement(s) that may include any of the matters contained in the conditions of this approval. The infrastructure agreement may vary the conditions of the approval to the extent agreed by the Council providing those variations are generally in accordance with the conditions.

 

 

No Cost to Council

 

43.        The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

44.        All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to commencement of the use.

 

Infrastructure Charges Schedule

 

(a)        Why the condition is required:

 

The condition is required because the development is outside of the Priority Infrastructure Area (PIA) for Injune. The development will need to be connected to the water and transport networks of the PIA. In the future, it will need to be connected to the sewerage network of the PIA. The development will have additional impacts upon the water, transport and community infrastructure networks

 

(b)        Amount of the payment required:

 

The payments required for additional impacts establishment costs upon the water, transport and community infrastructure networks are $4,000 per accommodation unit. These costs do not include the cost of the road and intersection needed to connect the site to the Carnarvon Highway or the costs for the water mainextension needed to connect the site to the closest existing water main.

 

The payment for the water main extension needed to connect the site to the closest existing water main is to be the cost of connection.

 

If sewerage is connected to the site within the next 10 years, payments for the additional impacts establishment costs on the external sewerage network will be at the PIA infrastructure charges rate applicable at the time sewerage is made available to the premises.

 

(c)        Details of the infrastructure for which the payment is required:

 

Establishment costs of the following trunk infrastructure made necessary by the development –

•           Water network

•           Roads network

•           Community infrastructure  networks

 

As the sewer network will not be extended into this area in the existing infrastructure programs, the establishment charges for this component of infrastructure is deferred.

 

The establishment costs include the costs of connecting the site to the water network.

 

The establishment costs also include the costs of connecting the site to the road network.

 

If the developer enters into an infrastructure agreement with the Council, the agreement can include provisions for the partial refund on a pro-rata basis of the establishment costs of the water main extension if other new development occurs in the locality and uses this part of the infrastructure.

 

(d)        When the payment must be made:

 

The payment must be made before the use commences or in accordance with the provisions of an infrastructure agreement.

 

(e)        Person to whom the payment must be made:

 

Maranoa Regional Council

 

(f)         The applicant may elect to supply all or part of the infrastructure instead of making payment for the infrastructure to be supplied. If the applicant makes an election to supply all or part of the infrastructure required, the infrastructure must be supplied before the use commences. The standards applying for the provision of the infrastructure are those set out in the applicable planning scheme, the Capricorn Municipal Development Guidelines and the latest standards for other matters as set out in legislation.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Planning & Building Development

 

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for morning tea at 10.14am.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 10.48am.

 

 

Item Number:                                    13.5

File Number: D13/59217

Subject Heading:                         Material Change of Use - "Extractive Industry" (File: 2013/18676)

Location:                                          "Mt Eden" 767 Nareeton Road, Orallo - Lot 9 on WV1653, Lot         1 on WAL53280, Lot 3 on WAL53282 and Lot 2 on WAL53666

Applicant:                                         B Harvey & Sons Pty Ltd

Author and Officer’s Title:                 Danielle Pearn, Manager - Planning & Building Development

Executive Summary: 

The application sought to carry out a Material Change of Use – “Extractive Industry” and Environmentally Relevant Activity 16(1)(a) – Extractive and Screening Activities, on land at “Mt Eden” 767 Nareeton Road, Orallo QLD 4455, described as Lot 9 on WV1653, Lot 1 on WAL53280, Lot 3 on WAL53282 and Lot 2 on WAL53666.

 

The proposed development, as recommended for approval, is consistent with the provisions of the Bungil Shire Planning Scheme including the DEOs and Rural Zone Code.

 

Resolution No. GM/12.2013/15

Moved Cr Schefe                                                           Seconded Cr Newman  

That the application be approved for a Material Change of Use – “Extractive Industry” and Environmentally Relevant Activity 16(1)(a) – Extractive and Screening Activities, on land at “Mt Eden” 767 Nareeton Road, Orallo QLD 4455, described as Lot 9 on WV1653, Lot 1 on WAL53280, Lot 3 on WAL53282 and Lot 2 on WAL53666, subject to the following conditions:

 

Preamble

 

a)         Refer to http://www.cmdg.com.au for the Capricorn Municipal Development Guidelines (CMDG).

 

 

 

Complete and Maintain

 

1.         Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.         Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.         Maintain the approved development being Material Change of Use – “Extractive Industry” & Environmentally Relevant Activity 16(1)(a) – Extractive & Screening Activities, generally in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

13229701 (Issue A)

Site Working Areas and Access

3 July 2013

N/A

Proposed Haulage Route

N/A

132297

Site Based Management Plan Revision A dated July 2013 or later versions of this document submitted by the site operator and approved by the Council or the applicable State Agency.

July 13

 

4.         During the course of the development works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.         All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Latest versions

 

6.         Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Site Works

 

7.         All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

8.         Any construction works on site are to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

 

Stormwater Drainage

 

9.         Stormwater must not be allowed to pond on the area being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

10.        There must be no increases in any silt loads or contaminants in any overland flow from the development site.

 

11.        Weeds and pests are to be monitored and controlled in accordance with the Weed Control and Management, Section 5.2 shown in the Site Based Management Plan prepared by Brandon & Associates.

 

12.        Stormwater run-off from surface areas is to be collected internally in order to ensure that stormwater causes no potential release of contaminants on to the surrounding land. 

 

Erosion Control

 

13.        Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

14.        Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council.

 

15.        If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

Operation of Approved Use

 

16.        All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

17.        Hours of operation, including transporting material from the site are 6:00 am to 6:00pm Monday to Saturday. No work is permitted on Sundays or public holidays.  The quarry operator may apply to Council to vary the hours of operation for a particular project where the extended operating hours are essential in the opinion of the Council because of the requirements and community benefits of the particular project. Any Council approval of the varied hours will be restricted to a period linked to the project and may be rescinded by the Council on 7 days notice if the extended hours of operation are causing serious nuisance or disruption to other persons.

 

18.        Heavy vehicles associated with the extractive industry use are not permitted to operate on Orallo Road during school bus hours.

 

19.        Rehabilitation is to be carried out on pits that have ceased to be used for extraction in accordance with a rehabilitation plan agreed by the landowner.

 

Services Provisions

 

20.        The site must be provided with on-site water supply with sufficient capacity to meet operational needs, including watering to minimise dust nuisance and fire fighting.

 

 

 

 

 

Rubbish Collection

 

21.        At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Access, Roads, Landscaping and Lighting

 

22.        All weather gravel roads shall be provided for traffic movement within the development site.

 

23.        Any damage to Council roads and infrastructure that is attributable to the progress of works on the site or vehicles associated with the development or use of the site, must be repaired to its original condition or the cost of repairs paid to Council.

 

24.        The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

25.        Access for the development is to be at the access point shown on Plan 13229701 Issue A, As Amended by Phil Harvey on 03/07/2013.

 

26.        All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Division 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) the CMDG Design Guidelines – D1 ‘Geometric Road Design’ and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

27.        Unsealed internal and Council roads from the site to the nearest bitumen road in the direction of the haul route are to be watered to prevent dust nuisance and upon receipt of any complaint regarding dust nuisance being caused by vehicle movements to and from the site.

 

Avoiding Nuisance

 

28.        No nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

29.        The approved development and the premises shall be maintained in a clean and tidy condition.

 

Advertising Signs

 

30.        Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

Conditions if environmental approval ceases to have effect

 

31.        If the environmental approval issued by a State agency to undertake this use on this site ceases to have effect and is not replaced by an appropriate approval or code to manage the use and the rehabilitation of the site, then the conditions, requirements and obligations of the original environmental approval given for this use on this site shall become conditions of this approval unless overridden by a subsequent State agency environmental approval.

            References in the original environmental approval to the State agency will then be construed as references to the Council to the greatest extent possible.

 

No Cost to Council

 

32.        The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

33.        All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to commencement of the use.

 

Infrastructure Contributions

 

34.        A local roads additional impacts charge will be paid to Maranoa Regional Council in accordance with the Local Roads Additional Impacts Charges Schedule attached to and forming part of these conditions.

 

35.        The developer is required to upgrade those sections of Orallo Road from the intersection with Nareeton Road to Euthulla Road to a fit-for-purpose minimum standard of 8 metres of pavement and 7 metres of seal according to the applicable road specifications in the CDMG (Capricorn Municipal Development Guidelines).  Alternatively, the developer can pay an infrastructure charge of $0.50 per tonne which will apply for 5 years or until such earlier time as the full length of Orallo Road from the site to Roma meets the standards set for a fit-for-purpose road for the traffic volumes being carried.  This infrastructure charge will be paid to Maranoa Regional Council in accordance with the Orallo Road Infrastructure Charges Schedule attached to and forming part of these conditions.

 

36.        The applicant may enter into an Infrastructure Agreement with Council in a standard format to be provided by Council.

 

Local Roads Additional Impacts Charges Schedule

 

A local roads additional impacts charge of $0.50 per tonne will be paid to Maranoa Regional Council for all extractive industry materials transported to and from the site. This amount will be increased or decreased annually by a percentage equivalent to the change in All groups consumer price index for Brisbane published by the Australian Statistician. This condition is required because the development will impact on the local roads when extractive industry materials are carried along those local roads.

 

The payment of the local roads additional impacts charge must be made within 14 days of the end of each 3 month period, with the periods starting with the commencement of the use/activity. The extractive industry operator must calculate the payment. If no payment is made within the set time, the Council may demand payment based on the maximum approved annual production capacity of the activity/use divided by 4. If the extractive industry operator does not pay the local roads additional impacts charge for two consecutive periods, the Council can require the holder of the development approval to pay the local roads additional impacts charge as a debt due to Council.

 

The holder of the development approval or the extractive industry operator may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the activity/use was given. The review will take account of the rates and methodology applying to similar operators in the Council Area and the facts and circumstances applying to this approved activity/use.

 

The local roads additional impacts charge covers all roads in the Maranoa Regional Council Area where heavy vehicles of the type used in this activity/use are permitted to travel.

 

 

Despite the payment of a local roads additional impacts charge, the Council may stop the extractive industry operator from using particular roads by written notice because of the level of damage being caused or may be caused to those particular local roads by the addition to total road use of heavy vehicles associated with the extractive industry.

 

Council or its representatives is entitled to inspect, copy and audit any records which may help to prove the actual tonnes of extractive industry material carried by the extractive industry operator for the purposes of assessing the local roads additional impacts charge.

 

Orallo Road Infrastructure Charges Schedule

 

Orallo Road infrastructure charges of $0.50 per tonne will be paid to Maranoa Regional Council for all extractive industry materials transported to and from the site. This amount will be increased or decreased annually by a percentage equivalent to the change in All groups consumer price index for Brisbane published by the Australian Statistician.

 

The infrastructure charge of $0.50 per tonne will apply for 5 years or until such earlier time as the full length of Orallo Road from the site to Roma meets the standards set for a fit-for-purpose road for the traffic volumes being carried.

 

This condition is required because the development will increase the impact on Orallo Road when extractive industry materials are carried along this road. Nareeton Road is fit-for-purpose but Orallo Road is not yet fit-for-purpose for the traffic volumes being carried. Orallo Road is the road which links the site into the existing fit-for-purpose part of the road network.

 

The payment of the Orallo Road infrastructure charge must be made within 14 days of the end of each 3 month period, with the periods starting with the commencement of the use/activity. The extractive industry operator must calculate the payment. If no payment is made within the set time, the Council may demand payment based on the maximum approved annual production capacity of the activity/use divided by 4. If the extractive industry operator does not pay the Orallo Road infrastructure charge for two consecutive periods, the Council can require the holder of the development approval to pay the Orallo Road infrastructure charge as a debt due to Council.

 

The holder of the development approval or the extractive industry operator may ask for the Orallo Road infrastructure charge to be reviewed once in every three year period after the approval for the activity/use was given. The review will take account of the rates and methodology applying to similar operators in the Council Area and the facts and circumstances applying to this approved activity/use.

 

Despite the payment of a Orallo Road infrastructure charge, the Council may stop the extractive industry operator from using this road by written notice because of the level of damage being caused or may be caused by the addition to total use of Orallo Road by heavy vehicles associated with the extractive industry. If this situation occurs, no Orallo Road infrastructure charge will be payable for that period of exclusion.

 

Council or its representatives is entitled to inspect, copy and audit any records which may help to prove the actual tonnes of extractive industry material carried by the extractive industry operator for the purposes of assessing the Orallo Road infrastructure charge.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Planning & Building Development

 


 

Item Number:                                    13.6

File Number: D13/59224

Subject Heading:                         Material Change of Use - "Service Station", Environmentally Relevant Activity (ERA) 8 -Chemical Storage & Reconfiguring a Lot (1 Lot into 2 Lots + Access Easement) (File: 2012/18164)

Location:                                          1-7 Airport Road, Injune Qld 4454 (Lot 1 on SP132317)

Applicant:                                         Energy Management Australia C/- Downes Survey Group

Author and Officer’s Title:                 Danielle Pearn, Manager - Planning & Building Development

Executive Summary: 

This application sought a Development Permit for a Material Change of Use – “Service Station”, Environmentally Relevant Activity (ERA) 8 – Chemical Storage and Reconfiguring a Lot (1 lot into 2 lots + Access Easement) on land at 1-7 Airport Road, Injune QLD 4454 and described as Lot 1 on SP132317.

 

The proposed development is consistent with the Bungil Shire Council Planning Scheme 2006 including the DEOs and Town Zone Code.

 

Resolution No. GM/12.2013/16

Moved Cr O'Neil                                                            Seconded Cr Wason  

That the application be approved for a Material Change of Use for “Service Station”, Environmentally Relevant Activity (ERA) 8 – Chemical Storage and Reconfiguring a Lot (1 lot into 2 lots + Access Easement) on land at  1-7 Airport Road, Injune QLD 4455 and described as Lot 1 on SP132317, subject to the following conditions:

 

Preamble

 

(a)        Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

PART A - General Conditions

 

1.         Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.         Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.         During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

4.         All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

 

 

5.         The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

6.         All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards. 

 

7.         All works on or near roadways shall be adequately signed in accordance with the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

Latest versions

 

8.         Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Infrastructure Charges

 

9.         Infrastructure charges are to be paid in accordance with the attached Schedule of Infrastructure Charges attached to and forming part of these conditions.

 

Infrastructure agreements

 

10.       The developer may request that the Council enter into an infrastructure agreement(s) that may include any of the matters contained in the conditions of this approval. The infrastructure agreement may vary the conditions of the approval to the extent agreed by the Council providing those variations are generally in accordance with the conditions.

 

PART B - Conditions of Approval for Material Change of Use - Service Station (Unmanned Refuelling Facility)

 

1.             Maintain the approved use being Material Change of Use for a Service Station in accordance with the approved plans:

Plan/Document number

Plan/Document name

Date

2013028-SK07, Rev A

Site Locality Plan

11/10/13

2013028-SK01, Rev E

Proposed Site Plan

01/08/13

2013028-SK02, Rev C

Truck Canopy Floor Plan

31/07/13

2013028-SK03, Rev C

Truck Canopy Elevations Sheet 1 of 2

01/08/13

2013028-SK05, Rev B

Electrical Control Building Floor and Elevations

01/08/13

2013028-SK04, Rev B

Truck Canopy Elevations Sheet 2 of 2

01/08/13

CMDG – R -042 Rev C

Commercial Driveway Slab Type A – Two Way Access

07/2011

CMDG D5

Capricorn Municipal Development Guidelines – Stormwater Drainage Design D5 Design Guidelines

03/2012

CMDG D7

Capricorn Municipal Development Guidelines – Erosion Control and Stormwater Management Design Guidelines

03/2012

CMDG D11

Capricorn Municipal Development Guidelines – Water Reticulation D11 Design Guidelines

10/2001

 

Stormwater and Drainage

         

2.         Stormwater is to be managed in accordance with the Queensland Urban Drainage Manual (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation), and Capricorn Municipal Development Guidelines (CMDG) Design Guidelines D-5 ‘Stormwater Drainage Design’.

 

3.         Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

4.         Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

5.         There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

 

6.         The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Erosion Control

 

7.         If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

8.         All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7

 

9.         Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

10.       Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council. 

 

Services Provisions

 

11.       Reticulated sewerage is unavailable to the development site. A development permit for plumbing and drainage works shall be obtained from Council for any onsite sewerage system provided to service the development.  All onsite sewerage systems shall be designed in accordance with Schedule 6 – Standards for Sewerage Supply of the planning scheme.

 

 

 

 

12.       The development is to be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia and the CMDG Design Guideline – D11 ‘Water Reticulation’, at no cost to Council. 

 

13.       The development is to be connected to a reticulated electricity supply service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications.

 

14.       If the development is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).

 

15.       All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the EDROC Standards Manual where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

16.       Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Rubbish Collection

 

17.       Waste containers shall be placed onsite in a screened area, accessible by the vehicles used by Council, its agents and/or others.  At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Access, Roads, Landscaping and Lighting

 

18.       The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

19.       Concrete crossovers are to be constructed in accordance with drawing CMDG – R-042 Rev C - Commercial Driveway Slab Type A two way access, STD, dated 07/2011.

 

20.       Vehicle crossovers must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.  The location of vehicle accesses must not interfere with bottle trees located in the road reserve.

 

21.       Vehicle manoeuvring areas must be provided on-site for an Articulated Vehicle so that all vehicles can enter and leave the site in a forward direction.  Vehicle access and manoeuvring is to be designed and constructed in accordance with approved Plan No. 2013028-SK01, Rev E, ‘Proposed Site Plan’, dated 01/08/13.

 

22.       All vehicle movements within the site are to be clear of proposed parking areas, buildings and landscape treatments. Vehicle parking bays must not encroach into swept paths for vehicle movements onsite.

 

23.       Provide a 2.0 metre wide landscape strip along the Airport Road frontage of the site.  Landscaping is to comprise a mix of trees, shrubs and groundcovers.

 

24.       Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

25.       All landscaping, vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Advertising Signs

 

26.       Any proposed advertising signage is subject to a further development approval unless compliant with the self-assessable development provisions of the planning scheme. 

 

27.       Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction.

 

Avoiding Nuisance

 

28.       No nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time.

 

29.       There must not be unreasonable or sustained levels of noise or odour and no nuisance caused to adjoining properties during the course of the construction works and after the use commences.

 

30.       Any air conditioning, generator, refrigeration, pump, exhaust, fans, or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the background noise level.

 

31.       Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

32.       All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

33.       The area and its surrounds shall be kept in an orderly fashion, free of rubbish and clear of weeds and long grasses.  The approved development and the premises are to be maintained in a clean and tidy condition and not to pose any health and safety risks to the community.

 

Use

 

34.       All conditions of approval related to the establishment of the development must be fulfilled prior to any approved use commencing.

 

 

No Cost to Council

 

35.       The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

36.       All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to any use commencing on site.

 

PART C - Conditions of Approval for Environmentally Relevant Activity  8(1c) - Chemical Storage

 

SCHEDULE A – General Conditions

 

1.         Application shall be lodged for a Licence to Store Flammable & Combustible Liquids, prior to the storage of licensable quantities of liquid on site.

 

2.         Application shall be lodged for a Registration Certification of an Environmentally Relevant Activity – 8(1c), prior to the storage of licensable quantities of liquid on site.

 

3.         Environmental harm is not authorised by this approval except to the extent that the harm is expressly authorised by a condition of this Approval.

 

4.         The holder must not change, replace or operate any plant or equipment installed at the premises if the change, replacement or operation increase, or is likely to substantially increase, the risk of environmental harm.

 

5.         The holder must keep a copy of this approval in a location readily accessible to personnel carrying out this activity.

 

6.         The holder must keep all records and documents required to be kept by a condition of this Approval at the premises for a period of not less than 12 months and make the records and documents available for examination by an Authorised Person immediately upon request.

7.         The holder must at all times install plant and equipment necessary to comply with the conditions of this approval.

 

8.         The Holder must at all times maintain plant and equipment in proper working order.

 

Noise

 

9.         The noise level from the activity shall comply with any Environmental Protection Policy (Noise) that shall be proclaimed from time to time.

 

10.       The Default Noise Standards under Division 3 of Part 3B (Chapter 8 General Environmental Offenses – Environmental Protection Act 1994) shall be applied in the event Council or any other Administering Authority of that section of the Act receives complaints relating to noise nuisance.

 

11.       The activity must be carried out by such practical means necessary to prevent or minimize the emission of likely emission of nuisance noise.

 

Air

 

12.       A noxious or offensive odour must not be emitted beyond the boundaries of the Premises.

 

13.       No particulate matter or visible contaminant, including dust, smoke, fumes and aerosols likely to cause environmental harm is to emanate beyond the boundaries of the premises.

 

14.       Light sources at the premise must be positioned and shielded to prevent light spillage outside the boundaries of the premises.

 

Water

 

15.       Contaminants or contaminated water must not be directly or indirectly released from the premises or the ground or groundwater at the premises except for:

 

a.         Uncontaminated overland stormwater flow

b.         Uncontaminated stormwater to the stormwater system

c.         Uncontaminated water

 

16.       Releases to water must not cause any visible oil slick or other visible evidence of oil or grease, nor contain visible, grease, scum, litter or floating oil.

 

17.       The Holder must ensure that:

a.         Any spillage of contaminants is cleaned up immediately by a method other than hosing, sweeping or otherwise releasing the contaminants into stormwater drainage, a roadside gutter or a waterway.

b.         Incident rainfall and overland flow of stormwater does not contact contaminants (for example, areas with contaminants should be roofed or be protected by diversion drains).

 

18.       Water discharges from the activity shall comply with any Environmental Protection Policy (Water) that shall from time to time be proclaimed.

 

19.       The activity must be carried out by such practicable means necessary to prevent or minimize the release of contaminants by rainfall and stormwater runoff.

 

Waste

 

20.       No waste is to be burned at the premises and no waste is to be removed from the premises and burnt elsewhere.

 

21.       Where regulated waste is removed from the premises, records must be kept of the following:

a.                   The date, quantity and type of waste removed

b.                   The name of the waste transporter and/or disposal operator that removed the      waste; and

c.                   The intended treatment/disposal destination of the waste.

 

22.       A contaminant (including a waste) must not:

a.                   Be buried at the premises; or

b.                   Be in contact with soil at the premises; or

c.                   Directly or indirectly seep or penetrate into the soil or groundwater at the            premises.

 

23.       All solid waste shall be removed to an approved waste disposal facility by a licenced waste transporter.

 

24.       All solid waste from the activity shall comply with any Environmental Protection Policy (Waste) that shall from time to time be proclaimed.

 

Registers

 

25.       A complaints register must be kept and all complaints received about the Activity must be recorded in the register with the following details:

a.         Time, date and nature of complaint

b.         Type of communication (telephone, letter, personal etc)

c.         Name, contact address and contact phone number of the complainant (if the complainant does not wish to be identified then ‘not identified’ is to be recorded;

d.         Response and investigation undertaken in response to the complaint

e.         Name of person responsible for investigating the complaint; and

f. Action taken as a result of the complaint and the investigation and the signature of or under the authorization of the Holder.

 

26.       An incidents register must be kept and it must record any incidents including but not limited to:

a.      Any fire at the premises

b.      Any release not in accordance with this approval.

 

SCHEDULE B – Site Specific Conditions

 

Air

 

27.       No nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, odour at any time.

 

Stormwater Management

 

28.       Stormwater must not be discharged to the sewer at any time.

 

29.       Stormwater runoff from outside of the premises must be diverted away from contaminated sites on the premises.

 

30.       Spills containment equipment shall be provided for the clean up of spills.  All spills must be cleaned up as soon as practically possible and the waste disposed of appropriately.

 

31.       The service station forecourt must be covered by a roof, sealed, bunded and sloped/graded to a collection pit to exclude rainwater and contain any contaminated water.

 

32.       Wastewater shall be discharged to sewer in accordance with Council’s trade waste policy and a trade waste permit shall be obtained from Maranoa Regional Council.

 

33.       An oil/water separator such as a coalescing plate separator shall be installed in accordance with Council’s trade waste policy to trap oils and solids prior to discharge to sewer.

 

34.       The contaminated water in the collection pit must be pumped to an oil/water separator.

 

Waste

 

35.       Store solid wastes undercover in a bunded area so contaminants cannot be washed to stormwater by rain.

 

36.       Unless otherwise specified, all solid wastes shall be removed to a licensed waste disposal facility as directed by Council.

 

37.       No nuisance is to be caused to adjoining properties and occupiers by the way of rubbish, contaminants, stormwater discharge or siltation at any time.

 

 

PART D - Conditions of Approval for Reconfiguring a Lot (1 lot into 2 lots + Access Easement)

 

1.         Maintain the approved development being Reconfiguring a Lot (1 into 2 lots + Access Easement) in accordance with the following approved plans:

Plan/Document number

Plan/Document name

Date

37875_POD_REV D

Plan of Development

25/02/2013

CMDG D5

Capricorn Municipal Development Guidelines – Stormwater Drainage Design D5 Design Guidelines

03/2012

CMDG D7

Capricorn Municipal Development Guidelines – Erosion Control and Stormwater Management Design Guidelines

03/2012

CMDG D11

Capricorn Municipal Development Guidelines – Water Reticulation D11 Design Guidelines

10/2001

 

Stormwater and Drainage

 

2.         Each lot is to be provided with a lawful point of discharge in accordance with the Capricorn Municipal Development Guidelines (CMDG) Design Guidelines - D5 Stormwater Drainage Design.

 

3.         Stormwater must not be allowed to pond on the property being developed during the development process and after the development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

4.         Any increases in volume, concentration or velocity of stormwater from the property being developed must be channelled to lawful points of discharge or to other storage or dispersal arrangements which must all be agreed in writing by the Council.

 

5.         There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development have been completed.

 

6.         The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Access

 

7.         The landowner shall be responsible for construction and maintenance of vehicle driveways from the property boundary to the respective street frontage of the proposed lots, and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

8.         Vehicle crossovers to the proposed lots are to be provided in accordance with approved plans 37875_POD_REVD – Plan of Development, dated 25/02/2013 and CMDG – R-042 Rev C - Commercial Driveway Slab Type A two way access, STD, dated 07/2011.

 

9.         Vehicle crossovers to the proposed lots must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.  The location of vehicle accesses must not interfere with bottle trees located in the road reserve.

 

10.       All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) the CMDG and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Erosion Control

 

11.       If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

Avoiding Nuisance

 

12.       During the establishment of the approved development, no nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

Services Provisions

 

13.       Reticulated sewerage is unavailable to the development site. A development permit for plumbing and drainage works shall be obtained from Council for any onsite sewerage system provided on the proposed lots.

 

14.       Each lot is to be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia and the CMDG Design Guideline – D11 ‘Water Reticulation’, at no cost to Council. 

 

15.       A certificate(s) must be obtained from a provider agency stating that telecommunications connections can be made to all new allotments prior to approval of the plan of survey. 

 

16.       A certificate(s) must be obtained from a provider agency stating that electricity supply network connections can be made to all new allotments and that adequate electricity supplies are available prior to approval of the plan of survey. 

 

17.       All services installation, including electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the Capricorn Municipal Development Guidelines (CMDG) where it applies, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that the Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

18.       Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

Granting Easements

 

19.       Grant an easement, being proposed Easement A burdening proposed Lot 1 and benefitting proposed Lot 2, in accordance with Plan No. 37875_POD_REV D, dated 25/02/2013.

 

Prior to Plan Approval

 

20.       All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid prior to the Council approving the plan of survey.

 

21.       All development approval conditions related to the establishment of the approved development must be fulfilled prior to any plans of survey being approval.

 

 

 

No Cost to Council

 

22.       All costs associated with the approved development shall be met by the developer including costs of survey, easement preparation and registration, document lodgement, plan approval and land transfers, unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

Schedule of Infrastructure Charges

 

(a)        Why the condition is required:

 

The condition is required because the development is outside of the Priority Infrastructure Area (PIA) for Injune. The development will need to be connected to the water and transport networks of the PIA. In the future, it may need to be connected to the sewerage network of the PIA. The development will have additional impacts upon the water, transport and community infrastructure networks

 

(b)        Amount of the payment required:

 

The payments required for additional impacts establishment costs upon the water, transport and community infrastructure networks are $40,941. These costs do not include the cost of the road and intersection needed to connect the site to the Carnarvon Highway or the costs for the water main extension needed to connect the site to the closest existing water main.

 

The payment for the water main extension needed to connect the site to the closest existing water main is to be the cost of connection.

 

If sewerage is connected to the site within the next 10 years, payments for the additional impacts establishment costs on the external sewerage network will be at the PIA infrastructure charges rate applicable at the time sewerage is made available to the premises.

 

(c)        Details of the infrastructure for which the payment is required:

 

Establishment costs of the following trunk infrastructure made necessary by the development –

 

·         Water network

·         Roads network

·         Community infrastructure  networks

 

As the sewer network will not be extended into this area in the existing infrastructure programs, the establishment charges for this component of infrastructure is deferred.

 

The establishment costs include the costs of connecting the site to the water network.

 

The establishment costs also include the costs of connecting the site to the road network.

 

If the developer enters into an infrastructure agreement with the Council, the agreement can include provisions for the partial refund on a pro-rata basis of the establishment costs of the water main extension if other new development occurs in the locality and uses this part of the infrastructure.

 

(d)        When the payment must be made:

 

The payment must be made before the plan of subdivision is approved, or if the subdivision does not proceed, then before the  use commences or in accordance with the provisions of an infrastructure agreement.

 

A part-payment of $39,094 is to be paid to Maranoa Regional Council before use commences.  The balance of the payment is to be paid to Maranoa Regional Council within one year of the use commencing. When the balance of the payment is due to be paid, the developer can elect to have the amount reassessed under the system of infrastructure charges applicable at that time. The part-payment already made will be counted as a part-payment of the reassessed infrastructure charges.

 

(e)        Person to whom the payment must be made:

 

Maranoa Regional Council

 

(f)         Supply of infrastructure

 

The applicant may elect to supply all or part of the infrastructure instead of making payment for the infrastructure to be supplied. If the applicant makes an election to supply all or part of the infrastructure required, the infrastructure must be supplied before the use commences. The standards applying for the provision of the infrastructure are those set out in the applicable planning scheme, the Capricorn Municipal Development Guidelines and the latest standards for other matters as set out in legislation.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Planning & Building Development

 

The Mayor left the Chamber at 11.06am.

The Mayor entered the Chamber at 11.07am.

 

Item Number:                                    13.7

File Number: D13/59643

Subject Heading:                         Change to Service Levels Injune Pool

Author and Officer’s Title:                 Amanda Schneekloth, Coordinator - Council Buildings & Structures

Executive Summary: 

A request has been received from Fiona Vincent (Coordinator Sport and Recreation) and the current Injune Pool attendant, to change the operating hours of the Injune Pool and for Council to consider offering learn to swim classes at the Injune Pool. 

 

Discussion:

Council determined that the matter should lay on the table to allow the reporting officer time to provide additional information to hand on the matter.

 

Action:

That the matter lay on the table for further consideration at a later point during the meeting.

 

 

 

 

 

Item Number:                                    13.8

File Number: D13/59937

Subject Heading:                         Site relocation - Booringa Blokes Men's Shed Inc.

Applicant:                                         Booringa Blokes Men's Shed Inc

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Booringa Blokes Men’s Shed Inc sought Council’s approval to construct a 6m x 12m shed at 90 Mary Street Mitchell being Lot 1 RP 83935. 

 

Resolution No. GM/12.2013/17

Moved Cr O'Neil                                                            Seconded Cr Chambers  

That:

 

1.    Approval be given for the Booringa Blokes Men’s Shed Incorporated to construct a shed at 90 Mary Street Mitchell, subject to Council’s standard building and planning approvals;

 

2.   Council, through the Chief Executive Officer or delegate, negotiate a fifteen year lease with the Booringa Blokes Men’s Shed over the land known as Lot 1 on RP 83935.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Property & Legal

 

 

Item Number:                                    13.9

File Number: D13/60144

Subject Heading:                         Request for a Negotiated Decision Notice Development Permit for Material Change of Use for “Motel” (25 Units and Manager’s Residence) and Reconfiguration of a Lot (Access Easement)(File: 2012/18397)

Location:                                          129-131 McDowall Street, Roma (Lot 2 on RP60707)

Applicant:                                         HP8 Enterprises Pty Ltd

Author and Officer’s Title:                 Danielle Pearn, Manager - Planning & Building Development

Executive Summary: 

The applicant submitted a request, dated 19 September 2013, requesting a Negotiated Decision Notice under s361(1)(a) of the Sustainable Planning Act 2009, in relation to a Development Permit for Material Change of Use for “Motel” (25 Units and Manager’s Residence) and Reconfiguration of a Lot (Access Easement), at 129-131 McDowall Street, Roma QLD 4455.

 

 

Resolution No. GM/12.2013/18

Moved Cr Schefe                                                           Seconded Cr Chambers  

 

That Council:

 

1.    Refuse the applicant’s request to remove Condition 56;

 

2.    Issue a Negotiated Decision Notice for Development Permit No.2012/18397, amending Condition 56 to read: “An awning over a pedestrian footpath must be provided in accordance with the approved plans listed in condition 3 and must accord with DTMR requirements for lateral and vertical clearances for awnings along both streets and truncation. The design of the awning is to be amended, where necessary, to ensure that the bottle tree   located within McDowall Street (shown on Drawing No.00197/11, sheet 4), is retained and protected”;

 

3.      Offer the applicant a $75,000 rebate for applicable Council Infrastructure Charges, in lieu of the applicant constructing the required awning;

 

4.      Be presented the amended awning design for review and approval.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Planning & Building Development

 

 

Item Number:                                    13.10

File Number: D13/60380

Subject Heading:                         Request for a Negotiated Decision Notice Development Permit for Material Change of Use for "Extractive Industry" (File: 2013/18566)

Location:                                          41476 Warrego Highway, Jackson Qld 4426 (Lot 12 on SP218512)

Applicant:                                         David & Suzanne Bassingthwaighte C/- Ausrocks Consulting Mining Engineers

Author and Officer’s Title:                 Danielle Pearn, Manager - Planning & Building Development

Executive Summary: 

The applicant submitted a request for a Negotiated Decision Notice under s361(1)(a) of the Sustainable Planning Act 2009, in relation to a Development Permit for Material Change of Use for “Extractive Industry” and ERA 16 – Extracting and Screening Activities (up to 100,000 tonne/yr), at 41476 Warrego Highway, Jackson QLD 4426.

 

Resolution No. GM/12.2013/19

Moved Cr Flynn                                                             Seconded Cr Denton  

 

That Council issue a Negotiated Decision Notice for Development Permit No. 2013/18566, amending Condition 37 to read:

 

 “Hours of operation of the approved use are limited to 6am-6pm Monday to Saturday. No operations are to occur on Sundays or Public Holidays.  The quarry operator may apply to Council to vary the hours of operation for a particular project where the extended operating hours are essential in the opinion of the Council because of the requirements and community benefits of the particular project. Any Council approval of the varied hours will be restricted to a period linked to the project and may be rescinded by the Council on 7 days notice if the extended hours of operation are causing serious nuisance or disruption to other persons.”

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Planning & Building Development

 

 

 


 

Item Number:                                    13.11

File Number: D13/60289

Subject Heading:                         Application for Permanent Road Closure

Location:                                          Northern Boundary of Lot 49 on WAL53326

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Department of Natural Resources and Mines seeks Council’s views on an Application for a Permanent Road Closure in Wallumbilla, being the road adjoining the Northern Boundary of Lot 49 on WAL53326.

 

Resolution No. GM/12.2013/20

Moved Cr Denton                                                          Seconded Cr Chambers  

That Council advise the Department of Natural Resources and Mines that the road is still required for its gazetted purpose and that Council objects to the application for Permanent Road Closure of road adjoining the Northern Boundary of Lot 49 on WAL53326, Wallumbilla.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Property & Legal

 

 

Item Number:                                    13.12

File Number: D13/60837

Subject Heading:                         Proposal to Alter the Boundaries of 16 Localities

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

The Minister for Natural Resources and Mines is responsible for naming and defining locality and suburb boundaries in Queensland under the Place Names Act 1994.  Accurate locality and suburb boundaries allow for unambiguous addressing to support the delivery of emergency and other essential services.

 

The initial boundary investigations for the Maranoa Regional Council area were formalised on 6 May 2011, however investigations by the Department of Natural Resources and Mines have found that there are a number of locations where properties straddle locality boundaries.

 

The Department of Natural Resources and Mines have written to Council asking for feedback to be given on the proposed boundary changes. 

 

Discussion:

Council determined that the matter should lay on the table for further discussion at a later point during the meeting pending the result of investigations undertaken in relation to this and item 5.1 of the Agenda.

 

Action:

That the matter lay on the table for further consideration at a later point during the meeting.

 

 


 

Item Number:                                    13.13

File Number: D13/60858

Subject Heading:                         Funding Application - Queensland State Government Regional Services Program

Applicant:                                         Department of State Development, Infrastructure & Planning (DSDIP)

Author and Officer’s Title:                 Ryan Gittins, Coordinator - Economic Development

Executive Summary: 

Senior Economic Development Officer (DSDIP) Suzanne Roche, had requested Council’s approval to be included within an upcoming funding application under the State Government’s Regional Services Program (RSP).

 

DSDIP has requested the involvement of both the Maranoa Regional Council & Balonne Shire Council within the previously mentioned grant application, specifically, through a financial commitment of $1,500 each which will be matched by the department with $3,689.

 

If successful, this funding would allow the facilitation of a visual merchandising workshop in Roma and St George.  The proposed workshop aligns with the goals of the Shop Local, Invest Local campaign and the Business Excellence Program. The session would greatly benefit local retailers, covering topics such as: visual merchandising, store design and consumer psychology.

 

Resolution No. GM/12.2013/21

Moved Cr Denton                                                          Seconded Cr Newman  

That Council approve financial commitment of $1,500 in order to support DSDIP’s Regional Services Program grant application for the proposed visual merchandising workshop (April 2014). 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Economic Development

 

 

Item Number:                                    13.14

File Number: D13/60892

Subject Heading:                         Approval of flood mapping and associated data for use with the Queensland Development Code

Location:                                          Roma

Author and Officer’s Title:                 Danielle Pearn, Manager - Planning & Building Development

Executive Summary: 

The adoption of a flood hazard map for the town of Roma is an interim policy response to improve the resilience of the town to flooding.   The adoption of a flood hazard map to allow assessment of building works against flood heights and velocities is required until the adoption of the new planning scheme.

 

Resolution No. GM/12.2013/22

Moved Cr Newman                                                        Seconded Cr Chambers  

That, until the adoption of the new Maranoa Planning Scheme, the attached map to the Officer’s Report titled:

 

 “Adopted Flood Hazard Map for Assessment Against the Queensland Development Code”

 

and associated flood height and velocity data be adopted as the Defined Flood Event map (DFE), as defined by the Queensland Development Code, for the town of Roma be used when assessing building work against MP 3.5 of the Queensland Development Code.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Planning & Building Development

  

STATUS REPORTS

 

Corporate, Community & Commercial Services

 

Item Number:                                    15.1

File Number: D13/57121

Subject Heading:                         Business Activity Report - Saleyards and Quarry

Author and Officer’s Title:                 Larissa Pears, Coordinator - Community & Commercial Support & Administration

Month & Year of Report:                    October 2013

Name of Department:                        Commercial Services

 

Executive Summary: 

This monthly report was presented to Council to provide a summary of the performance of Council’s Quarry and Saleyards both over the past month and year to date. The information in this report aims to review the month’s activities, give an overview of financial performance and bring to Council’s attention any emerging issues.

 

Resolution No. GM/12.2013/23

Moved Cr Wason                                                           Seconded Cr Chambers  

That Council receive and note the Officer’s report as presented, noting that total figures in surplus should be represented by a “-“ preceeding the dollar value for reporting purposes.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Community & Commercial Support & Administration

 

 

Item Number:                                    12.2

File Number: D13/57882

Subject Heading:                         Complaint/Request - Maintenance Grade & Repairs - Lindsay Berry - Pleasant Valley Access - Carnarvon Highway

Author and Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

Executive Summary: 

Council had received a request for maintenance and repair work to a property access road.

 

Discussion:

The item had been laid on the table at an earlier point during the meeting to allow additional time for formulation of a draft motion.  Council resumed discussion and debate on the matter.

 

Resolution No. GM/12.2013/24

Moved Cr Wason                                                           Seconded Cr Flynn  

That Council approve the proposed works to the value of approximately $6,000 on Pleasant Valley access road 1714 Carnarvon Highway – incorporating:

 

Maintenance:

  • Heavy formation grade
  • Clearing of table drains and side rills

Capital:

  • Approximately 100 m of gravel in the crossing and other various sections.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Infrastructure Planning

 

 

Late Items

 

L.1  Intentionally left blank

 

 

Item Number:                                    L.2

File Number: D13/60822

Subject Heading:                         Funding Agreement Roma Community Hub (GLNG)

Author and Officer’s Title:                 Edward Sims, Manager - Economic & Community Development

Executive Summary: 

The funding agreement between SANTOS (GLNG) and Council for the construction of the Roma Community Hub was presented to Council for sign off.  The agreement is consistent with Council’s intent for the construction and operations of the hub, and comes with a recommendation from legal counsel as to its suitability in law.  This report sought a decision from Council to endorse the agreement.

 

Resolution No. GM/12.2013/25

Moved Cr Flynn                                                             Seconded Cr O'Neil  

That Council authorise the Chief Executive Officer to sign off the funding agreement between SANTOS (GLNG) and Council for the construction of the Roma Community Hub, as discussed with Councillors and amended.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Economic & Community Development

 


 

Item Number:                                    L.3

File Number: D13/60878

Subject Heading:                         Funding Agreement Origin (APLNG) Roma Community Hub

Author and Officer’s Title:                 Edward Sims, Manager - Economic & Community Development

Executive Summary: 

The funding agreement between Origin (APLNG) and Council for the construction of the Roma Community Hub was presented to Council for sign off.  The agreement is consistent with Council’s intent for the construction and operations of the hub, and comes with a recommendation from legal counsel as to its suitability in law.  This report sought a decision from Council to endorse the agreement.

 

 

Resolution No. GM/12.2013/26

Moved Cr Flynn                                                             Seconded Cr O'Neil  

That Council authorise the Chief Executive Officer to sign off the funding agreement between Origin (APLNG) and Council for the construction of the Roma Community Hub.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Economic & Community Development

 

 

Item Number:                                    L.4

File Number: D13/51332

Subject Heading:                         Adoption of Bassett Park Master Plan

Author and Officer’s Title:                 Fiona Vincent, Coordinator - Sport & Recreation

Executive Summary: 

In accordance with the 2013/14 budget MAK Planning and Design were commissioned to undertake a Master Plan of Bassett Park, including associated costing. 

 

Director Scott Alston consulted with Maranoa Regional Councillors, Bassett Park Advisory Group Committee, current and potential users of Bassett Park and the wider community to gain input and feedback on the draft plan.  This was done at meetings and through paper and online surveys.

 

The attached masterplan is the output of this consultation process and is consistent with the communities need and wants.  This report sought Council’s endorsement of the masterplan.  

 

 

Resolution No. GM/12.2013/27

Moved Cr O'Neil                                                            Seconded Cr Flynn  

That Council endorse the final Bassett Park Master Plan report and associated Estimate Costing as presented in attachments to the Officer’s report, noting that further consideration will now be given to prioritising and staging various areas of the plan at a future Council Workshop.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Sport & Recreation

 

 

Item Number:                                    L.5

File Number: D13/59122

Subject Heading:                         Renewal of Term Lease 0/221573, being Lot 7 on Plan EG124 - Reserve for Grazing purposes

Location:                                          Lot 7 on Plan EG124 - Reserve for Grazing purposes.

Applicant:                                         Department of Natural Resources and Mines

Author and Officer’s Title:                 Josephine Horsfall, Coordinator - Property & Legal

Executive Summary: 

The Department of Natural Resources and Mines sought Council’s views on an Application for Renewal of Term Lease 0/221573, being Lot 7 on Plan EG124, Reserve for Grazing purposes and if Council is interested in issuing a Trustee Lease over the reserve.

 

Resolution No. GM/12.2013/28

Moved Cr Chambers                                                      Seconded Cr Newman  

That Council advise the Department of Natural Resources and Mines that the reserve is still required for its gazetted purpose and Council objects to the application for renewal of Term Lease 0/221573, being Lot 7 on Plan EG124, Reserve for Grazing purposes.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Property & Legal

 

 

Item Number:                                    L.6

File Number: D13/57912

Subject Heading:                         Financial Management Report for the Period Ending 30 November 2013

Author and Officer’s Title:                 Claire Alexander, Specialist - Strategic Finance

Executive Summary: 

 

The Financial Management Report for the period ending 30 November 2013 is presented at a high level (Refer Table 1 – One Page Summary 2013/14) against Council’s approved First Quarter Budget Review 2013/14 for Council’s consideration.

 

The overall result is a deficit of $9.1M. The majority of this amount relates to recoverable works. $10.0M is to be claimed for flood restoration works and a further $3.3M on Main Roads Contract works. The result is also negated by capital grant received so far for the flood levee of $4.2M versus expenditure of $1.3M.

 

Discussion:

Council determined that the matter should lay on the table to allow additional time to review the presented report.  A ‘Mover’ and ‘Seconder’ for the motion was recorded as follows, however no vote was taken on the motion at that time.

 

Moved Cr Chambers                                                      Seconded Cr Schefe  

That the Financial Management Report year to date 2013/14 be received.

 

NO VOTE TAKEN

 


 

Item Number:                                    L.7

File Number: D13/60067

Subject Heading:                         Request to Minister of Planning to allow the Draft Planning Scheme to go on display

Author and Officer’s Title:                 Danielle Pearn, Manager - Planning & Building Development

Executive Summary: 

It is a requirement that the Draft Maranoa Planning Scheme be forwarded to the Deputy Premier / Minister for State Development, Infrastructure & Planning, the Hon Jeff Seeney, requesting his approval to place the planning scheme on public display.

 

Resolution No. GM/12.2013/29

Moved Cr Newman                                                        Seconded Cr Denton  

That the DRAFT Maranoa Regional Council Planning Scheme incorporating the changes requested as part of the first state interest check be forwarded to the Minister for State Development, Infrastructure & Planning to seek his endorsement to allow the planning scheme to be placed on public display.

 

Council acknowledged and commended  the work of the Maranoa Regional Council team (staff and consultant) in preparing the draft Planning Scheme, which extended over a considerable time period (approximately 3 years).

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Planning & Building Development

 

 

Item Number:                                    L.8

File Number: D13/61290

Subject Heading:                         Funding Agreement SANTOS (GLNG) Dargal Road Roma and Injune Developments

Author and Officer’s Title:                 Edward Sims, Manager - Economic & Community Development

Executive Summary: 

Santos (GLNG) has committed $3M in its Social Impact Management Plan (SIMP) for two housing developments which Council has in planning.  Amounts of $1.5M respectively for the purchase of land on Dargal Road Roma which currently houses the Queensland Police Stock enclosure, and the development of the Racecourse North Estate, Injune.

 

The attached funding agreement is not deficient with regard to protecting the legal   interests of Council and is consistent with the best interests of both Council and Santos.   This report recommended sign off.

 

Discussion:

Council determined that the matter should lay on the table for further consideration at a later point during the meeting pending the availability of the reporting Officer.

 

Action:

That the matter lay on the table for further consideration at a later point during the meeting.

 

 


 

Item Number:                                    L.9

File Number: D13/61291

Subject Heading:                         Funding Agreement between Council and Santos (GLNG) for the Development of Lot 105 Miscamble St Roma

Author and Officer’s Title:                 Edward Sims, Manager - Economic & Community Development

Executive Summary: 

Santos (GLNG) has committed $1M toward the costs of developing an affordable housing estate on Lot 105 Miscamble St and adjoining properties.   This is a joint initiative between Council, Horizon Housing Company and Santos that will result in the construction of 12 townhouses scheduled for completion in December 2014.   In exchange for its contribution, Council will receive title to 5 of the townhouses for its own needs. 

 

Resolution No. GM/12.2013/30

Moved Cr Flynn                                                             Seconded Cr Schefe  

That Council authorise the Chief Executive Officer to sign off the funding agreement between SANTOS (GLNG) and Council for affordable housing project – Miscamble Street, Roma, as discussed with Councillors and amended.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Economic & Community Development

 

 

Item Number:                                    L.10

File Number: D13/61772

Subject Heading:                         Operational Plan 2013/14 Quarter 1 Report and Quarter 2 Progress Update

Author and Officer’s Title:                 Julie Reitano – Chief Executive Officer

Executive Summary: 

Under Section 104 of the Local Government Act 2009, Council’s financial management systems must incorporate an annual operational plan.  Section 174 of the Local Government Regulation 2012, requires Council to regularly review the implementation of the annual operational plan.

 

In accordance with the Local Government Act 2009 Council may, by resolution, amend its annual operational plan at any time before the end of the financial year.

 

The report presents the written assessment of progress, coordinated through the Directors, Managers & Specialist – Organisational Development.

 

Discussion:

Council determined that the matter should lay on the table to allow Councillors additional time to review the information presented.  A ‘Mover’ & ‘Seconder’ for the draft motion was recorded as follows, however no vote was taken at that time.

 

Moved Cr Chambers                                                      Seconded Cr Price  

That Council:

 

1.             Receive and note the information for Quarter 1;

 

2.             Receive and note the information for Quarter 2 to date;

 

3.         Adopt the amendments to the Operational Plan 2013/14 as presented;

 

Further that any additional updates for Quarter 2 be tabled at a meeting early in 2014.

 

NO VOTE TAKEN

 

 

 

Item Number:                                    L.11

File Number: D13/61889

Subject Heading:                         Request to change an existing approval for reconfiguring a Lot (1 lot into 7 lots) and Material Change of Use (Rural to       Rural Residential) (File: 2012/18215)

Location:                                          Richardsons Lane, Roma (Lot 6 on SP223688)

Applicant:                                         Alanah Ladbrook

Author and Officer’s Title:                 Warren Oxnam, Specialist - Compliance

Executive Summary: 

Council approved a  Development Approval for Reconfiguring a Lot – 1 into 7 lots and a Material Change of Use from Rural to Rural Residential on land at Richardsons Lane on the corner with Woodside Road, Roma QLD 4455 and described as Lot 6 on SP223668. The reconfiguration creates six additional lots for rural residential purposes.

 

The existing lot is 16.08 hectares. The subdivision will result in 6 lots with an average area of 2.03 hectares and one lot of 3.942 hectares. Lots 1 and 2 will have access to Woodside Road. Lots 3 to 7 will have access to Richardson Lane. Lot 3 is a corner lot with access to both Woodside Road and Richardson Lane. Road frontages range from 72.7 metres to 90.67 metres. Road construction, property access works, water and electricity supply works have been completed.

 

Two matters remain outstanding before the plans for the subdivision can be sealed. The first matter is the connection of telecommunication services. The second is a proposed covenant along a drainage channel to protect a wildlife corridor.

 

The approval holder seeks Council’s agreement to changing the conditions relevant to these matters to allow the plan of subdivision to be approved by Council.

 

For the telecommunications connections, the applicant asks that Council accept a bond. A bond of $10,000 would be acceptable.

 

The covenant was originally proposed by the applicant and not the Council. The Department of Environment and Heritage Protection has recently advised that the area is a very low priority for that Department and to consider other avenues for protecting the corridor. Following this advice, Council officers have proposed some changes to the conditions to achieve a similar effect to the covenant.

 

The changes meet the requirements for permissible changes to a development approval for impact assessable developments under the Sustainable Planning Act 2009.

 

The proposed changes to conditions are:

 

Condition 3 is modified to reflect a change in plan numbering.

 

Condition 4 is modified to reflect the substitution of the “Wildlife Corridor” for the “Wildlife Covenant area”. It will also include controls on fencing of the corridor

 

Condition 19 is modified to refer to a “Wildlife Corridor” instead of a “Wildlife Covenant area”.

 

 

Condition22 is modified so that it includes the ability for Council to accept a bond as surety for the provision of telecommunications.

 

All other conditions remain unchanged.

 

Resolution No. GM/12.2013/31

Moved Cr Denton                                                          Seconded Cr Newman  

 

That Council:

1.       In accordance with the guidance provided by the Department of Environment and Heritage Protection, Council modify the original approval to allow for the removal of the proposed nature refuge agreement and covenant with new provisions inserted into Development Approval 2012-18215 to create a wildlife corridor.

 

2.       Council change Development Approval 2012-18215 to insert a condition providing for the acceptance of a bond of $10,000 to secure the future installation of telecommunication connections by the developer which will allow the subdivisionplans to be sealed by Council ahead of the telecommunication connections being        made available.

 

3.       Council approve the following as the new set of conditions for Development Approval 2012-18215 for Reconfiguring a Lot (1 into 7 lots) and a Material Change of Use from Rural to Rural Residential on land, located at Richardsons Lane at the corner with Woodside Road, Roma QLD 4455 and described as Lot 6 on SP223668:

 

Complete and maintain the development

 

1.       Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council unless the Council agrees in writing that those parts will be adequately complied with by amended specifications.

 

Easement, building envelopes and wildlife corridor

 

2.       The easement over Lot 5 on SP223668 in favour of Lot 6 on SP223668 must be extinguished prior to the registration of the plan of survey for the subdivision of Lot 6 on SP223668.

 

3.       Any habitable structures must be generally located in the building envelopes shown on Plan Drawing Number 11/69 PP12 Rev D as attached to Development Approval 2012-18215.

         

4.       A wildlife corridor is to be permanently maintained in the area shown as “Wildlife Corridor” on Plan Drawing Number 11/69 PP12 Rev D as attached to the Development Approval 2012-18215. The wildlife corridor can be fenced along its edges but no fences are to erected across the corridor or in any way which prevents animals from moving along the corridor.

 

Stormwater and Drainage

 

5.       The stormwater drainage system to service the development shall be in accordance with Queensland Urban Drainage Manual (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation), and Capricorn Municipal Development Guidelines (CMDG) Design Guidelines D-5 ‘Stormwater Drainage Design’.

 

 

 

6.       Post-development stormwater runoff flows, whose characteristics include volume, concentration and velocities, from the development site are not to exceed pre-development stormwater runoff flows to adjoining properties.

 

7.       Any increase in volume, concentration or velocity of stormwater from the property being developed shall be channelled to legal points of discharge or to other storage, dispersal or disposal arrangements which shall be agreed in writing by the Council.

 

8.       Stormwater shall not be allowed to pond on the property being developed during the development process and after the development has been completed, unless the type and size of ponding has been agreed in writing by the Council or as a specificdevelopment approval condition.

 

9.       The developer shall ensure that in all cases, discharge of stormwater runoff from the development drains freely to the legal points of discharge for the development and that no nuisance of ponding is created within the vicinity of the development.

 

10.     There shall be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

 

Roadworks

 

11.     Richardsons Lane, from the intersection with Woodside Road at the north-eastern corner of that lot, shall be upgraded in accordance with Capricorn Municipal Development Guidelines (CMDG) D1 Geometric Road Design’ Guidelines for Rural Design Criteria, and all roadworks shall be carried out in accordance with Manual of Uniform Traffic Control Devices (Queensland (MUTCDQ) Part 3 requirements for roadworks on roads.

 

12.     The pavement design for all roadworks shall be confirmed after in-situ subgrade testing has been carried out prior to construction of the pavement formation.  The pavement design report along with the test results shall be provided to Council for approval prior to placement of pavement materials.

 

13.     Roadside guide posts shall be installed to Manual of Uniform Traffic Control Devices (Queensland) (MUTCDQ) requirements and specifications with additional guide posts provided at vehicle cross-overs and underground drainage works.

 

Access

 

14.     The landowner shall be responsible for construction and maintenance of vehicle driveways from the Richardson Lane and Woodside Road to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

15.     Vehicle access driveways from Richardsons Lane or Woodside Road to each lot shall be provided as per the approved site plan.  Vehicle driveways shall be constructed in accordance with drawing CMDG-R-040 Rev C – Rural Road Access and Property Access Over Table Drains – Accesses Along Bitumen Roads ADT <300 VPD, dated 03/2012.

           

16.     All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including  Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii)  Council’s standard designs for such work where such designs exist, (iv) the Capricorn Municipal Development Guidelines (CMDG) Design Guidelines – D1’Geometric Road Design’ and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Services Provisions

 

17.     Reticulated sewerage is unavailable to the development site. A development permit for plumbing and drainage works shall be sought from Council for any onsite sewerage system provided on the proposed lots.

 

18.     All onsite sewerage systems shall be designed in accordance with Schedule 6–Standards for Sewerage Supply of the planning scheme.

 

19.     No construction shall be permitted within the area shown as “Wildlife Corridor”on Plan Drawing Number 11/69 PP12 Rev D.

 

20.     Each lot shall be connected with an approved source of potable water by the way of an underground pipeline system.

 

21.     Each lot shall be connected to a reticulated electricity supply service in accordance with the local electricity service provider’s requirements and specifications and the relevant building standards, requirements and specifications.

 

22.     Each lot shall be connected to a telecommunications service in accordance with a local service provider’s requirements and specifications and the relevant building standards, requirements and specifications. If a bond of $10,000 is paid to Council, the subdivision plans can be sealed by Council ahead of the telecommunication connections being made available to each lot. The acceptance of the bond does not remove the requirement for the developer to ensure that telecommunications services are installed as quickly as possible.

 

23.     All services installation, including sewer, water, electricity and telecommunications connections to the respective networks, must comply with (i) the developmentapproval conditions, (ii) any relevant provisions in the planning scheme for the area, (ii) Council’s standard designs for such work where such designs exist  (iv) any relevant Australian Standard that applies to that type of work and (v) relevant Capricorn Municipal Development Guidelines (CMDG) Design Guidelines that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Earthworks

 

24.     The development is subjected to the Filling and Excavation Code detailed in the Bungil Shire Council Planning Scheme Part 5 with the modified requirement that retaining walls shall be used where batter grades exceed 25%.

 

25.     All earthworks for the development shall be undertaken in accordance with Capricorn Municipal Development Guidelines (CMDG) D6 ‘Site Regrading’ Design Guidelines for residential development. Earthworks within drainage pathways shall be accompanied by a Site Specific Stormwater Drainage Report detailing impacts of such earthworks on surrounding properties.

 

Erosion Control

 

26.     If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

27.     Any construction works on site are to be undertaken in accordance with the Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction Sites (IE Aust – or later versions).

 

 

 

 

Latest versions

 

28.     Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

RPEQ supervision

 

29.     All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

Damage to roads and infrastructure

 

30.     Any damage to roads and infrastructure, that is attributable to the progress of works on the development site or to vehicles associated with the development of the site, shall be repaired to at least the previous condition and at no cost to Council or, if the Council agrees, the cost of repairs may paid to Council for the Council to carry out the repairs.

 

31.     It is the developer’s responsibility to document by photographs the previous condition of existing roads and infrastructure and to supply Council with a digital set of these photographs prior to any works commencing.

 

Completion of works before use

 

32.     All development approval conditions related to the approved development must be fulfilled prior to any occupation of a dwelling house or related uses commencing.

 

No cost to Council

 

33.     The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties,       including the Council, to meeting those costs.

 

34.     Costs associated with the approved development to be met by the developer include all costs of survey, easement preparation, covenant preparation, document lodgement, plan approval and land transfers.

 

Infrastructure Contributions

 

35.     An infrastructure contribution, equivalent to Council’s adopted Priority Infrastructure Plan, of $84,000.00 is payable to Council.  The stated charge is to be paid prior to Council approving the plan of survey.

 

Plan Approval

 

36.     All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid prior to the Council approving the Plan of Survey.

 

37.     All development approval conditions related to the establishment of the approved development must be fulfilled prior to any Plans of Survey being approved by the Council as assessment manager.

 

 

 

 

Operational works

 

38.     To remove any doubt, this development requires operational works to be approved and completed.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Compliance

 

 

Item Number:                                    L.12

File Number: D13/62123

Subject Heading:                         Adoption of Annual Report 2012/13

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Executive Summary: 

The report tabled the draft Annual Report comprising 3 parts:

Part A – Overview & Compliance

Part B – Financial Information (Audited Financial Statements for year ended 30 June 2013)

Part C – Performance Information (Comprising the management teams’ status updates on the Operational Plan for that year).

 

Resolution No. GM/12.2013/32

Moved Cr Price                                                             Seconded Cr Schefe  

That Council adopt the Annual Report as presented.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Chief Executive Officer

 

 

Item Number:                                    L.13

File Number: D13/62125

Subject Heading:                         Corporate Plan

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Executive Summary: 

Council’s first Corporate Plan covered the period 2009-2013.  The draft new Corporate Plan is underway but there are some steps that still need to be done.   It was originally intended to complete the plan by 31 December 2013, but with the recruitment of the two new Directors, the project fell behind.   It is still intended to complete the works well ahead of budget preparations.  It will also be an opportune time to involve the new Directors in the development of the plan.

 

Resolution No. GM/12.2013/33

Moved Cr Denton                                                          Seconded Cr Chambers  

That the existing Corporate Plan be extended to 31 March 2014 to allow sufficient time for the new plan to be finalised and community engagement undertaken.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Chief Executive Officer

  

 

 

 

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for lunch at 12.32pm.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 1.37pm.

 

CONFIDENTIAL ITEMS

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (e)      contracts proposed to be made by it;

          (d)      rating concessions;

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

 

Resolution No. GM/12.2013/34

Moved Cr Denton                                                          Seconded Cr O'Neil 

 

That Council close the meeting to the public at 1.38pm, noting the inclusion of an additional item for the late agenda:

 

Waste Water Storage – Policy Directions 

 

CARRIED                                                                                                                      9/0

 

 

The Mayor left the Chamber at 1.49pm.

The Mayor entered the Chamber at 1.50pm.

 

Cr. O’Neil left the Chamber at 2.02pm.

Cr. O’Neil entered the Chamber at 2.04pm.

 

Cr. Flynn declared a ‘Conflict of Interest’ in Item “LC.1 – Airport Redevelopment Detailed Design Contract,” due to his personal business operations out of the Roma Airport,  being owner of Maranoa Travel, and left the Chamber taking no further part in discussion on the item at 2.08pm.

 

At cessation of discussion on Item “LC.1 – Airport Redevelopment Detailed Design Contract,”  Cr. Flynn entered the Chamber at 2.10pm.

 

Cr. O’Neil declared a ‘Conflict of Interest’ when discussions arose in relation the Saleyards Master Plan, due to a family member being owner and operator of L J Hooker Commercial, who have a business interest in the precinct, and left the Chamber at 2.40pm.

 

At cessation of discussion in relation to the Saleyards Master Plan, Cr. O’Neil entered the Chamber at 2.42pm.

 

Cr. Flynn left the Chamber at 2.43pm.

Cr. Flynn entered the Chamber at 2.47pm.

 

Cr. Denton left the Chamber at 2.58pm.

Cr. Denton entered the Chamber at 3.03pm.

 

 

 

 

Resolution No. GM/12.2013/35

Moved Cr Schefe                                                           Seconded Cr Price

 

That Council open the meeting to the public at 3.08pm.

 

CARRIED                                                                                                                      9/0

 

 

Subject Heading:        suspension of standing orders

Council adjourned the meeting for a brief recess at 3.08pm.

 

Subject Heading:        resumption of standing orders

Council resumed the meeting at 3.11pm.

Noting the (Acting) Director Infrastructure Services took the chair of the CEO in her absence. 

 

 

Item Number:                                    5.1

File Number: D13/56620

Subject Heading:                         Local Government Boundary Anomalies

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

The Department of Natural Resources and Mines had written to Council identifying an anomaly pertaining to the Maranoa Regional Council local government boundary adjacent to the Banana Shire Council, Western Downs Regional Council and Balonne Shire Council local government boundary.

 

This report sought a recommendation from Council to make an application to the Minister for Local Government to refer the matter to the Local Government Change Commissioner (Electoral Commission of Queensland) to change the anomalies.

 

Discussion:

On receipt of additional information from the reporting officer, Council resumed discussion on the item, having left the matter on the table earlier during the meeting.

 

Resolution No. GM/12.2013/36

Moved Cr Chambers                                                      Seconded Cr Denton  

That Council:

 

1.   Receive and note the report titled “Local Government Boundary Anomalies”;

 

2.   Undertake community consultation with those affected and bring back to Council;

 

3.   Apply to the Minister for Local Government for a referral of the matter to the Local Government Change Commissioner (Electoral Commission of Queensland) to assess the proposed boundary change which affects Lot 4 on SP204532, Lot 9 on AB244, Lot 9 on SP236780, Lot 22 on SP248280, Lot 70 on WV631, Lot 368 on FTY535,  Lots 5 and 6 on SP215322, in accordance with the Local Government Act 2009.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Facilities

 

 

 

 

 

Item Number:                                    13.12

File Number: D13/60837

Subject Heading:                         Proposal to Alter the Boundaries of 16 Localities

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

The Minister for Natural Resources and Mines is responsible for naming and defining locality and suburb boundaries in Queensland under the Place Names Act 1994.  Accurate locality and suburb boundaries allow for unambiguous addressing to support the delivery of emergency and other essential services.

 

The initial boundary investigations for the Maranoa Regional Council area were formalised on 6 May 2011, however investigations by the Department of Natural Resources and Mines have found that there are a number of locations where properties straddle locality boundaries.

 

The Department of Natural Resources and Mines have written to Council asking for feedback to be given on the proposed boundary changes. 

Discussion:

This matter had been laid on the table earlier during the meeting to allow discussion in conjunction with the investigation findings as part of Item 5.1.  Council resumed discussion and debate on the item.

 

Resolution No. GM/12.2013/37

Moved Cr Denton                                                          Seconded Cr O'Neil  

That Council consult with affected property owners to obtain their feedback on the proposed changes to locality boundaries.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Facilities

 

Cr. Denton declared a ‘Conflict of Interest in the following item due to the operator of the Injune Pool being a family member, and left the Chamber at 3.16pm taking no further part in discussion or debate on the matter.

 

Item Number:                                    13.7

File Number: D13/59643

Subject Heading:                         Change to Service Levels Injune Pool

Author and Officer’s Title:                 Amanda Schneekloth, Coordinator - Council Buildings & Structures

Executive Summary: 

A request had been received from Fiona Vincent (Coordinator Sport and Recreation) and the current Injune Pool attendant, to change the operating hours of the Injune Pool and for Council to consider offering learn to swim classes at the Injune Pool. 

 

Discussion:

This item had been laid on the table earlier during the meeting to allow for additional information to be provided by the reporting officer.  Council resumed discussion and debate on the matter.

 

Resolution No. GM/12.2013/38

Moved Cr Chambers                                                      Seconded Cr O'Neil  

 

That Council:

 

1.   Change the hours of operation for the Injune Pool to:

 

Day

Morning

Afternoon

Monday

Closed

Closed

Tuesday

Closed

3.00-6.00

Wednesday

6.00-9.00

3.00-6.00

Thursday

6.00-9.00

3.00-6.00

Friday

6.00-9.00

3.00-6.00

Saturday

Closed

1.00-6.00

Sunday

Closed

1.00-6.00

 

2.   Offer Learn to Swim Lessons at the Injune Pool and charge participants a fee of $12 per half hour per child.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Council Buildings & Structures

 

Resolution No. GM/12.2013/39

Moved Cr Price                                                             Seconded Cr Wason

 

That Council authorise the Chief Executive Officer to negotiate lease arrangements with the current operator of Injune Swimming Pool for the remainder of the 2013/14 swim season.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Coordinator - Council Buildings & Structures

 

At cessation of discussion and debate on the abovementioned item Cr. Denton entered the Chamber at 3.26pm.

 

 

Item Number:                                    L.6

File Number: D13/57912

Subject Heading:                         Financial Management Report for the Period Ending 30 November 2013

Author and Officer’s Title:                 Claire Alexander, Specialist - Strategic Finance

Executive Summary: 

 

The Financial Management Report for the period ending 30 November 2013 is presented at a high level (Refer Table 1 – One Page Summary 2013/14) against Council’s approved First Quarter Budget Review 2013/14 for Council’s consideration.

 

The overall result is a deficit of $9.1M. The majority of this amount relates to recoverable works. $10.0M is to be claimed for flood restoration works and a further $3.3M on Main Roads Contract works. The result is also negated by capital grant received so far for the flood levee of $4.2M versus expenditure of $1.3M.

 

Discussion:

This matter had been laid on the table earlier during the meeting to allow Council additional time to consider the received report.  Council resumed discussion and debate on the item.

 

 

 

Resolution No. GM/12.2013/40

Moved Cr Chambers                                                      Seconded Cr Schefe  

That the Financial Management Report year to date 2013/14 as presented be received.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Strategic Finance

 

 

Item Number:                                    L.8

File Number: D13/61290

Subject Heading:                         Funding Agreement SANTOS (GLNG) Dargal Road Roma and Injune Developments

Author and Officer’s Title:                 Edward Sims, Manager - Economic & Community Development

Executive Summary: 

Santos (GLNG) has committed $3M in its Social Impact management Plan (SIMP) for two housing developments which Council has in planning.  Amounts of $1.5M respectively for the purchase of land on Dargal Road Roma which currently houses the Queensland Police Stock enclosure, and the development of the Racecourse North Estate, Injune.

 

The attached funding agreement is not deficient with regard to protecting the legal   interests of Council and is consistent with the best interests of both Council and Santos.   This report recommends sign off.

 

Discussion:

This matter had been laid on the table earlier during the meeting to allow for the reporting officer to be present for questions.  Discussion and debate resumed on the item.

 

Resolution No. GM/12.2013/41

Moved Cr Denton                                                          Seconded Cr Flynn  

That Council authorise the Chief Executive Officer to sign the funding agreement for the contributions of Santos (GLNG) to the purchase of the Queensland Police Paddocks and the Racecourse North Estate (Injune) development, as discussed and amended.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Economic & Community Development

 

 

 

Item Number:                                    L.10

File Number: D13/61772

Subject Heading:                         Operational Plan 2013/14 Quarter 1 Report and Quarter 2 Progress Update

Author and Officer’s Title:                 Julie Reitano – Chief Executive Officer

Executive Summary: 

Under Section 104 of the Local Government Act 2009, Council’s financial management systems must incorporate an annual operational plan.  Section 174 of the Local Government Regulation 2012, requires Council to regularly review the implementation of the annual operational plan.

 

In accordance with the Local Government Act 2009 Council may, by resolution, amend its annual operational plan at any time before the end of the financial year.

 

The report presents the written assessment of progress, coordinated through the Directors, Managers & Specialist – Organisational Development.

 

Discussion:

The matter had been laid on the table earlier during the meeting to allow Council additional time to review information contained within the report.  A ‘Mover’ and ‘Seconder’ had been obtained for the draft motion, the draft motion was then put to the ‘Vote,’ with the outcome recorded as follows.

 

Resolution No. GM/12.2013/42

Moved Cr Chambers                                                      Seconded Cr Price  

That Council:

 

1.   Receive and note the information for Quarter 1;

 

2.   Receive and note the information for Quarter 2 to date;

 

3.   Adopt the amendments to the Operational Plan 2013/14 as presented.

 

Further that any additional updates for Quarter 2 be tabled at a meeting early in 2014.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Governance & Organisational Development

 

 

 

Item Number:                                    C.1

File Number: D13/58308

Subject Heading:                         Request for Discount after Late Payment of Rates

Location:                                          Assessment No. 12010120

Author and Officer’s Title:                 Dana Harrison, Coordinator - Rates

Executive Summary: 

The applicant had requested that Council consider granting the discount after rates were paid 2 days post close of discount.

 

Resolution No. GM/12.2013/43

Moved Cr O'Neil                                                            Seconded Cr Newman  

That Council not grant the discount in this instance as the circumstances do not meet any criteria set out in Council’s adopted Revenue Statement or the Local Government Regulation 2012 for granting of discount.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Rates

 


 

Item Number:                                    C.2

File Number: D13/59342

Subject Heading:                         Request for Discount after Late Payment of Rates

Location:                                          Assessments 15008717 & 12009817

Author and Officer’s Title:                 Dana Harrison, Coordinator - Rates

Executive Summary: 

The applicant had requested that Council consider granting the discount after rates were paid following the close of discount.

 

Resolution No. GM/12.2013/44

Moved Cr Flynn                                                             Seconded Cr Price  

That Council not grant the discount in this instance as there were no special circumstances given as to why rates were paid late.  Further the applicants be advised if they wish to apply for a concession on the grounds of financial hardship, they must demonstrate to Council how the payment of rates will cause them financial hardship.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Rates

 

 

Item Number:                                    C.3

File Number: D13/59398

Subject Heading:                         Request for Concession

Location:                                          Assessment No. 13002993

Applicant:                                         Muckadilla Community Association Inc

Author and Officer’s Title:                 Dana Harrison, Coordinator - Rates

Executive Summary: 

The applicant had requested Council consider granting them a concession as they are a not for profit organisation that contributes to the social, cultural and sporting welfare of the community.

 

Resolution No. GM/12.2013/45

Moved Cr Wason                                                           Seconded Cr O'Neil  

That Council advise the applicant the only concession available to community organisations is a waiver of the general rates.  As the previous Council already deemed the property non-rateable and general rates have not been charged, no further concessions can be granted at this time.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Rates

 


 

Item Number:                                    C.4

File Number: D13/59638

Subject Heading:                         Request for Rates Exemption

Location:                                          Assessment No. 14008460, 14002695, 14032957 & 14004485

Applicant:                                         St Vincent de Paul Society Queensland

Author and Officer’s Title:                 Dana Harrison, Coordinator - Rates

Executive Summary: 

The applicant is requesting an exemption/concession from rates, water/sewerage, garbage collection and fire levy for their properties that are used for social housing.

 

Resolution No. GM/12.2013/46

Moved Cr Chambers                                                      Seconded Cr Newman  

That Council grant an exemption of the general rates under section 93(3)(i) of the Local Government Act 2009 on Assessment 14032957.  Further, the applicant be advised that they currently receive an exemption of the general rates on Assessments 14008460, 14002695 & 14004485, and the water/sewerage, garbage collection and fire levy charges will still apply.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Rates

 

 

Item Number:                                    C.5

File Number: D13/60109

Subject Heading:                         Request for Discount

Location:                                          Assessment No. 12014197

Author and Officer’s Title:                 Dana Harrison, Coordinator - Rates

Executive Summary: 

The applicant had requested he receive the discount as he did not receive his rates notice and was not aware the rates had been issued.

 

Resolution No. GM/12.2013/47

Moved Cr Price                                                             Seconded Cr O'Neil  

That Council not grant the discount in this instance as the rates notice was posted to the correct address.  Further, Council did advertise in the local media that rates had been issued so that as many people as possible were made aware of the rates issue and due date.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Rates

 


 

Item Number:                                    C.6

File Number: D13/60044

Subject Heading:                         Roma Flood Mitigation Stage 1 Levee Construction - Possible Adverse Impacts

Author and Officer’s Title:                 Michael Parker, Director - Infrastructure Services (Acting)

Executive Summary: 

Council has previously discussed the issue of house raisings, and possible financial compensation, in areas affected by the construction of the flood mitigation levee.

 

The affected property owner has now received a quote to raise his residence.  He is seeking a contribution of $31,000 from Council towards the quoted cost of $39,365 (including GST) and engineering costs of $1,155 (including GST).

 

Resolution No. GM/12.2013/48

Moved Cr Flynn                                                             Seconded Cr Wason  

That Council pay compensation to the value of $31,000 to the owner of the identified property for house raising.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Director - Infrastructure Services (Acting)

 

 

 

Item Number:                                    C.7

File Number: D13/59097

Subject Heading:                         Request for Regional Domestic Water Service outside of the Regional Domestic Water Service Area

Author and Officer’s Title:                 Benjamin (Ben) Godford, Coordinator - Water, Sewerage & Gas Projects, Compliance & Laboratory

Executive Summary: 

The applicant had requested a Regional Domestic Water Service be connected to his identified property. The property is outside of the current Regional Water Service Area.  The applicant requests an exemption from this Policy and for the service to be connected to his property.

 

Resolution No. GM/12.2013/49

Moved Cr Price                                                             Seconded Cr Wason  

That the request not be approved due to:

 

a) The requested location being outside the Priority Infrastructure Area (PIA) for the location, as defined in Council’s Regional Domestic Water Policy;

 

b) Regional connections are for domestic use only, and a permanent residential building must be located on the site.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Water, Sewerage & Gas Projects, Compliance & Laboratory

 

 

Item Number:                                    C.8

File Number: D13/60087

Subject Heading:                         Council Purchase of Land and Improvements

Author and Officer’s Title:                 Michael Parker, Director - Infrastructure Services (Acting)

Executive Summary: 

Previous Council resolutions had allowed the Mayor and Chief Executive Officer to negotiate the purchase of the identified property due to the property being adversely impacted by the construction of Stage 1 flood mitigation levee.

 

Council gave consent for the owner to obtain a valuation.  This is now to hand with comments and advice from Council’s Solicitor.

 

Resolution No. GM/12.2013/50

Moved Cr O'Neil                                                            Seconded Cr Chambers  

That Council approve the purchase of the identified property in accordance with the market value detailed in the report supplied, and also that Council approve the payment of disturbance costs quantified in the report.  Further, that Council allow the current owner occupation of the site, rent free, until 31 January 2014.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Director - Infrastructure Services (Acting)

 

 

Item Number:                                    C.9

File Number: D13/60056

Subject Heading:                         Glencoe Road, Access through "Surprise" and "Glencoe" to "Drysdale Ponds"

Location:                                          Glencoe Road, off Mitchell-St George Road

Applicant:                                         Jim and Viola Copeland, "Glencoe"

Author and Officer’s Title:                 Michael Parker, Director - Infrastructure Services (Acting)

Executive Summary: 

Council considered this matter at its General Meeting held on 11 September 2013.

 

The owners have now responded with a counter-offer for resumption of land for road purposes, through “Glencoe” to “Drysdale Ponds”.

 

Resolution No. GM/12.2013/51

Moved Cr Chambers                                                      Seconded Cr Schefe  

That Council commence proceedings for resumption of land as per Council’s powers under the Acquisition of Land Act 1967, to open the road through “Glencoe” to Drysdale Ponds.”

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Director - Infrastructure Services (Acting)

 

Cr. Flynn declared a ‘Conflict of Interest’ in the following item due to his personal business operations out of the Roma Airport, being owner of Maranoa Travel, and left the Chamber at 3.37pm, taking no further part in discussion or debate on the matter.


 

Item Number:                                    LC.1

File Number: D13/54186

Subject Heading:                         Airport redevelopment detaIled design contract

Author and Officer’s Title:                 Ben Jones, Manager - Airports (Roma, Injune, Surat & Mitchell)

Executive Summary: 

Quotes had been requested for the detailed design for the Roma Airport terminal and carpark.

 

Resolution No. GM/12.2013/52

Moved Cr Denton                                                          Seconded Cr O'Neil  

That the appointment of Baker Rossow be approved to complete detailed design for redevelopment of the Roma airport terminal and car park for the cost of $179,000  (Excluding GST) with a contingency budget of 10%  (Budget $196,900)

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Airports (Roma, Injune, Surat & Mitchell)

 

At cessation of discussion and debate on the abovementioned item, Cr. Flynn entered the Chamber at 3.39pm.

 

 

 

Item Number:                                    LC.2

File Number: D13/61637

Subject Heading:                         Engagement of Condon Treasure Certified Practising Accountants

Author and Officer’s Title:                 Alan Marchant, Manager - Financial Operations

Executive Summary: 

This report recommended to Council the appointment of Condon Treasure Certified Practising Accountants to provide specialist advisory services in a modified Internal Audit role for a twelve month period.    This will cater for the transition period, while the new Director settles in.  The Director can then make a recommendation to Council on the internal audit function in the longer term.

 

Resolution No. GM/12.2013/53

Moved Cr Price                                                             Seconded Cr Chambers  

That Council:

 

1.   Resolve that it is satisfied that there is only one supplier who is reasonably available with the requisite knowledge of Council’s internal audit history to provide services during this transition period.

 

2.   Approve the appointment of Condon Treasure Certified Practising Accountants to provide specialist advisory services in a modified Internal Audit role for a period of twelve months.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Financial Operations

 

 

Item Number:                                    LC.3

File Number: D13/62122

Subject Heading:                         Year End Tidy Up of Minor Staffing, Budget & Work Program Matters

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Executive Summary: 

The report tabled some relatively minor staffing matters, and some proposed interim budget amendments funded out of the existing allocations.

 

Resolution No. GM/12.2013/54

Moved Cr Chambers                                                      Seconded Cr O'Neil  

That Council endorse the recommendations as proposed by the Chief Executive Officer (including where applicable budget adjustments as part of the upcoming budget review),  as follows:

 

Staffing Items

  • The appointment of six (6) Student Engineers (funding accommodated in the current budget);

 

·    Extension of the contract position of “Specialist – Authority/Trim Improvement Project” (to recommence in late January 2014 at a reduced number of days per fortnight);

 

  • Removal of the position – “Records Project Officer” from the printed organisational structure consistent with Council’s decision on 13 November 2013;

 

 

·    Closure of the Libraries where required over the Christmas period from 20 December 2013 – 6 January 2014, with public notification to be undertaken in those communities.

 

Facilities Item

Minor building/internal modifications to the Executive Services area, as quoted by Six Mile Building Construction for the cost of $15,780 (including GST).

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Chief Executive Officer

 

 

Item Number:                                    LC.4

File Number: D13/60252

Subject Heading:                         Tender for Roma Community Hub

Author and Officer’s Title:                 Edward Sims, Manager - Economic & Community Development

Executive Summary: 

Tenders were called for the construction of the Roma Community Hub. Tenders closed on 19 November 2013. Council’s approval of the appointment of a contractor was sought.

 

Resolution No. GM/12.2013/55

Moved Cr Flynn                                                             Seconded Cr Schefe  

That Council accept the tender submitted by Duff Family Trust trading as SM & KA Duff Builders Pty Ltd for $1,982,594 (excluding GST) for Tender 14009 for the construction of the Roma Community Hub and that Council enter into an appropriate contract with SM & KA Duff Builders Pty Ltd.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Economic & Community Development

 

The Mayor vacated the Chair to put forward his motion as the report initiator.  Deputy Mayor - Cr. Wason assumed the Chair at 3.41pm.

 

Item Number:                                    LC.5

File Number: D13/

Subject Heading:                         Waste Water Storage - Policy direction

Councillor’s Title:                             Cr.Robert Loughnan

Executive Summary:

The intention of the motion was to give policy direction by Council to Council officers in the assessment of planning applications for liquid waste and effluent treatment, storage and disposal.

 

It is the intention that Council direct its officers to ensure that overriding need is demonstrated in any application for waste water treatment, storage and disposal. The Council is setting standards for assessing the demand for these facilities.

 

It is also the intention that officers use the same minimum separation distances for waste water treatment, storage and disposal as those used for a feedlot with a capacity of greater than 501 but less 5,000 standard cattle units as specified in Schedule 9 of the draft Maranoa Planning Scheme.

 

 

It was proposed that Council formally request the Minister for Environment & Heritage Protection to support Council’s position.

 

 

Resolution No. GM/12.2013/56

Moved Cr Loughnan                                                      Seconded Cr O'Neil

 

The Council direct, through the Chief Executive Officer, Council officers to incorporate the following policies into the assessment of new waste water treatment, storage and disposal proposals:

 

1.    A developer proposing waste water treatment, storage and disposal facilities must demonstrate that there is an overriding need for the creation of the additional facilities.

 

2.    The assessment of overriding need is to be based on the assessment of existing and projected demand for waste water treatment, storage and disposal and the existing and approved capacity to meet the demand within the Maranoa Regional Council area and surrounding areas;

 

3.    The use of the waste water intake at Roma sewage works is to be one of the gauges of industry demand and capacity. As part of demonstrating that demand exceeds capacity, the use of the Roma sewage works intake is to be a trigger point. Use of the intake must exceed five million litres per month on a sustained 12 month basis before Council will accept that it is operating at capacity. Similar trigger points are to be established for all other approved waste disposal facilities in the region;

 

4.    The minimum separation distances for waste water treatment, storage and disposal facilities must accord with the same standards for a feedlot with a capacity of greater than 501 but less than 5,000 standard cattle units as specified in the in Schedule 9 of the draft Maranoa Planning Scheme;

 

5.    That Council formally request the Minister for Environment and Heritage Protection to support Council’s position;

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Director – Development, Facilities & Environmental Services

 

At cessation of discussion and debate on the abovementioned item, Mayor Loughnan assumed the Chair at 3.47pm.

 

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and efforts during the year, wishing Councillors and Staff a safe and happy Christmas break, and declared the meeting closed at 3.49pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 22 January 2014, at Roma Administration Centre.

 

 

...............……….................                                          ..................................

Mayor.                                                                          Date.

 

.........................................                                                       ..................................

Deputy Mayor.                                                                          Date.

     


Maranoa Regional Council

    

General Meeting -  22 January 2014

Officer Report

Meeting: General  22 January 2014

Date: 8 January 2014

Item Number: 11.1

File Number: D14/1661

 

Subject Heading:                     Consideration of Elected Member Attendance at Conferences

Classification:                                   Open Access  

Name of Applicant:                          N/a

Location:                                            Toowoomba

Author & Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

 

Executive Summary: 

The report seeks formalisation of Elected Member attendance at conferences and meetings as part of advocacy activities and/or enhancing strategy and policy development for Maranoa Regional Council.

 

 

Officer’s Recommendation:

That Council determine and approve Councillor representation at the upcoming forum, and endorse the attendance of Council’s Coordinator – Tourism as representing staff attendee.

 

Body of Report:

Southern Queensland Country Tourism(SQCT) – 20 Year Destination Tourism Plan

 

The Mayor has received written invitation from the Chair of SQCT, Dr Jane Summers, inviting Councillors and relevant staff to attend a consultative meeting aimed at gathering valuable input from all local governments within the SQCT area in formulating the 20 Year Destination Tourism Plan (DTP) for Southern Queensland Country.  The forum will be held on 20 February 2014 in Toowoomba.

 

The DTP will provide definitive direction for tourism in the destination towards 2020, highlighting the resources required to create sustainable and competitive tourism. 

 

Council’s participation in the process is vital, as a member and key stakeholder, to provide input into framing the future of tourism, both in the Maranoa and the broader Southern Queensland Country area.

 

Tourism is recognised by the State Government as one of the four pillars of the Queensland economy and a significant contributor to employment and future economic prosperity of the State.

 

Cr. Price has confirmed her availability and interest to attend the upcoming forum in her capacity as Portfolio Chair for Tourism, as has Council’s Coordinator - Tourism. 

 

The Mayor and additional Councillors may also wish to consider attending the forum given its long term strategic focus for tourism.

Consultation (internal/external):

Cr. Ree Price

MRC – Coordinator Tourism – Megan Swords

 

Risk Assessment (Legal, Financial, Political etc.):

The Act requires that Councillors’ attendance at conferences and deputations be permitted by the local government.  Unauthorised Councillor Attendance at conferences could compromise insurance entitlements should circumstances arise that lead to the submission of an insurance claim.

Policy Implications:

Councillor Expense & Provision of Facilities Policy.

Financial Resource Implications:

Estimated Costs

Conference Registration:   No charge

Accommodation & Meals:  Estimated at $350 per attendee

Travel:                                    Attending Councillors and staff will travel by car in a Council fully maintained vehicle.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(b) To structure Council’s governance functions in a manner so as to allow effective and efficient utilisation of elected members time and resources to the benefit of the constituents which Council serves.

Supporting Documentation:

Nil

Report authorised by:

Sharon Frank, Director - Community & Commercial Services


Maranoa Regional Council

    

General Meeting -  22 January 2014

Officer Report

Meeting: General  22 January 2014

Date: 8 January 2014

Item Number: 11.2

File Number: D14/1757

 

Subject Heading:                     Letter of Petition - Redevelopment of Yuleba Post Office

Classification:                                   Open Access  

Name of Applicant:                          N/a

Location:                                            Yuleba

Author & Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

 

Executive Summary: 

A letter of petition has been received from residents of Yuleba and surrounds in response to Council’s approval for relocation of the Yuleba Post Office from its current site to the Council Office located on 20 Stephenson Street Yuleba. 

 

 

Officer’s Recommendation: 

That Council receive and note the petition tabled.  

 

 

Body of Report:

A letter of petition was received by Cr. Cameron O’Neil from a representing resident, on behalf of 123 signatories, at Council’s community consultation session conducted in Yuleba on 17 December 2013.  This session was held specifically to seek comment from residents surrounding Council’s plans for redevelopment of the Yuleba Post Office.

 

The letter contains the names and personal contact information of concerned community members, and as such is presented to Council at the meeting for tabling.

 

The project for redevelopment of the Yuleba Post Office has been approved by Council as part of the Operational Plan for 2013/14.   The aim of the project is to create a ‘One Stop Shop’ for residents in accessing Council, postal and library services from the one location.  In co-locating these services, it is intended that efficiencies and enhancements will be achieved in service delivery, as well as allowing for potential expansion of services to the community, such as Centrelink and QGAP as examples. 

 

A budget of $120,000 has been allocated for the project which includes-

 

·    Relocation of the service and resourcing  from its current site to the Council Office located on 20 Stephenson Street, Yuleba;

·    ‘Fit for purpose’ construction work to accommodate the Post Office and Library Services at the new location.

 

To date, concept designs for the project have been drafted by Struxi Consultancy on behalf of Council, and presented to attending Yuleba and surrounds residents on 17 December 2013.  At that session Council sought comment on the proposal and concept designs, prior to progressing with future stages of the project.

 

The received petition has proposed an alternative to Council’s proposal; that being to allocate budgeted funds to revamp the existing building accommodating Australia Post, and expand the size of the Yuleba Post Office to allow larger space for parcels, merchandise and make the existing Post Office a new and improved facility. 

 

Further comment from the community was recorded at the consultation session and presented to all Councillors at a Workshop on 21 January 2014 for further consideration.  Final determinations in response to the received petition and community comments will be formally considered at an upcoming General Meeting of Council.

 

 Consultation (internal/external):

Chief Executive Officer – MRC

Cr. Cameron O’Neil

Risk Assessment (Legal, Financial, Political etc.):

The petition has been presented to Council assuring transparency of the matter.

Policy Implications:

Nil

Financial Resource Implications:

$120,000 has been allocated for this project as part of the 2013/14 budget.  Any proposed changes will be presented as part of a separate report.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(a) To undertake all governance functions and activities in a professional manner promoting corporate ethics and integrity and informed decision making practices so as foster an operating environment advocating fairness, equity and consistency.

Supporting Documentation:

Nil

Report authorised by:

Julie Reitano, Chief Executive Officer


Maranoa Regional Council

    

General Meeting -  22 January 2014

Officer Report

Meeting: General  22 January 2014

Date: 9 January 2014

Item Number: 11.3

File Number: D14/2160

 

Subject Heading:                     Letter of Petition - Demolishing of Public Toilets on Arthur & McDowall Streets Roma

Classification:                                   Open Access  

Name of Applicant:                          N/a

Location:                                            Arthur  & McDowall Streets, Roma

Author & Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

 

Executive Summary: 

A letter of petition has been received from residents and interested visitors/members of the public in response to Council’s plans to demolish the existing public toilets located on the corner of Arthur and McDowall Streets, Roma. 

 

 

Officer’s Recommendation: 

That Council:

 

1.   Receive and note the petition tabled;

 

2.   Consider the request put forward by petitioners requesting that Council:

 

·           Urgently reconsider removing the toilet block from the corner of Arthur       and McDowall Streets, Roma;

·           Acknowledge the mural housed upon its walls as having become a            landmark and tourist attraction in the town;

·           Consider the loss of safety, loss of convenience for patrons and      increased risk of graffiti and vandalism in placing the toilets in a far       less convenient area.

 

 

Body of Report:

A letter of petition has been received by Council requesting that Council:

·    Urgently reconsider removing the toilet block from the corner of Arthur and McDowall Streets, Roma

·    Acknowledge the mural housed upon its walls as having become a landmark and tourist attraction in the town

·    Consider the loss of safety, loss of convenience for patrons and increased risk of graffiti and vandalism in placing the toilets in a far less convenient area.

 

The letter contains the names and personal contact information of concerned community members, and as such is presented to Council at the meeting for tabling.

 

1780 signatories have been obtained and provided to Council in support of this request.  Of the 1780 signatories approximately 199 (11.1%) provided an address located outside the Maranoa Regional Council area.

 

Of those petitioners who have provided an address located outside the Maranoa Regional Council area, there is no data available that could give an indication of the frequency of those petitioners’ visits to the Roma CBD.

 

The petition provided has been dated “as at 8 January 2014”, but does not have a date indicating when circulation of the petition commenced for the writer to comment upon duration of its circulation.

 

It should also be noted that information provided by the petitioners was received in hand written format, and the data has been translated as accurately as possible.

 

To provide a summary of actions to date, Council has approved the construction of a new public toilet block in the car park located in Arthur Street Roma as part of the Operational Plan & Budget for 2013/14. 

 

The existing 30 year old toilet block has been constructed on a road reserve, at what has become a busy intersection.  Council identified that the aged building required extensive renovation to comply with modern building standards, which specify that disability access must be provided as part of the public amenity.

 

Council obtained estimates to compare the cost of renovating the existing toilet block in comparison to them being demolished.  These costs were presented at the General Meeting on 11 September 2013 for Council’s consideration; following a formal request from the Roma CBD Advisory Committee that Council reconsider its plans to demolish the existing toilets.

 

Estimates received for works were as follows:

 

a)   Cost of refurbishment including contingencies to meet compliance standards - $60,000

b)   Cost to demolish, remove and make good - $27,000

 

At that meeting Council, by majority, resolved:

 

That Council proceed with its plans to construct new public amenities in the Arthur Street car park and upon completion, make plans to demolish the existing amenities near the corner of McDowall and Arthur Streets, Roma.

 

The new building has been approved for location next to Landmark in the Arthur Street car park.  This location is a short distance from the existing toilet block, approximately 50 metres away.  The new facility will provide residents and visitors with attractive and comfortable restroom facilities, disability access and a parents’ room.

 

Removal of the existing toilet block provides an opportunity for Council to use the vacant space for new opportunities; potentially the addition of 6 new parking spaces, or for installation of public seating and tables.

 

Council has also investigated the potential removal and relocation of the mural itself, however, advice received indicates that dismantling and reconstructing the wall on an alternative site will cause damage to the art work and incur significant costs in providing a solid foundation for the free standing wall.  As a result, Council is currently considering options for creation and placement of a new public mural or work of art, and is intending to consult with the community to seek opinion on its design and location at some point in the future.

 

 Consultation (internal/external):

Chief Executive Officer – MRC

Risk Assessment (Legal, Financial, Political etc.):

The petition has been presented to Council assuring transparency of the matter.

Policy Implications:

Nil

Financial Resource Implications:

 

·    Cost of refurbishment including contingencies to meet compliance standards - $60,000

·    Cost to demolish, remove and make good - $27,000

·    Budget allocation for the project (including new building construction) - $300,000

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.1.1(a) To undertake all governance functions and activities in a professional manner promoting corporate ethics and integrity and informed decision making practices so as foster an operating environment advocating fairness, equity and consistency.

Supporting Documentation:

Nil

Report authorised by:

Julie Reitano, Chief Executive Officer  


Maranoa Regional Council

    

General Meeting -  22 January 2014

Officer Report

Meeting: General  22 January 2014

Date: 29 November 2013

Item Number: 12.1

File Number: D13/59248

 

Subject Heading:                     Request for Bitumen Seal - Daisybank Road

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Kylie Fleischfresser, Coordinator - Infrastructure Planning

 

Executive Summary: 

Council has received a request to upgrade Daisybank Road to bitumen seal standard

 

 

Officer’s Recommendation: 

That Council consider this request in accordance with Council’s Policy Request for Capital Upgrade of Roads in future budget considerations

 

Body of Report:

Council has received a request from Robert Watson to upgrade Daisybank Road to bitumen seal standard. Mr Watson indicates that there is increased traffic on this road due to vehicles accessing Roma Taroom Road.

 

This road was inspected 3 December 2013. The road was observed to be in good condition and of approximate length 9.8km. It has gravel pavement width of 5-6m and general formation width of 6-8m.There is a length of approximately 1.7km which will need a gravel resheet prior to sealing.

 

Some sections of the road are close to property boundaries and may need to be realigned to allow for any widening. Some corners may also need additional widening to allow sufficient line of sight.  These will require the removal of several trees that may need environmental and cultural heritage clearance.

 

Council does not have traffic count data for this road. However a number of non-resident vehicles were observed during the inspection (6 vehicles in an hour). 

 

 

 

 

 

 

 

 

 

 

 

 

 

Location

Daisybank Road

Road Details:

Length:

9.85

kilometres

 

Properties accessed:

10

Traffic:

40 - 99

Class:

Rural Access - Primary A

Standards

The adopted standard for rural roads with 40-99 VPD is 8m formation & 7m pavement

Current:

< Rural Access - Primary A

 

Sealed Surface

-

m wide

 -

0.000

k

Gravel Pavement

5

m wide

 -

8.100

k

Formation

6

m wide (ave)

 -

9.850

k

Flood immunity

-

year ARI

 

 

 

 

 

 

Proposed:

Rural Collector – Minor (to allow for seal request)

 

Sealed Surface

7

m wide

 -

9.850

k

Gravel Pavement

8

m wide

 -

9.850

k

Formation

8

m wide

 -

9.850

k

Flood immunity

-

year ARI

 

 

 

Associated Costs

Construction

9.850

kilometres of

2

 m wide

Formation

$13.20

/ m2 =

$260,040.00

8.100

kilometres of

3

 m wide

Pavement - 150mm

 $15.00

/ m2 =

$364,500.00

1.750

kilometres of

8

 m wide

Pavement - 150mm

 $15.00

/ m2 =

$210,000.00

9.850

kilometres of

7

 m wide

Seal surface (2 coat)

 $11.11

/ m2 =

$766,034.50

$1,600,574.50

Whole of Life

Current:

Light maintenance grade

1 per 12 months

$6,166.10

pa

Capital renewal

$7,842.57

pa

Total

$12,631.16

pa

Proposed:

Light shoulder grade

1 per 12 months

$6,387.73

pa

Capital renewal

$41,802.95

pa

Total

$48,190.67

pa

Variation:

An annual increase of

$34,182.00

pa

Consultation (internal/external):

Noel Kerr – Technical Officer, Infrastructure Services

Risk Assessment (Legal, Financial, Political etc.):

Will require cultural heritage and environmental clearance

Policy Implications:

Council Policy; Request for Capital Upgrade of Roads

Council Policy; Road Network Maintenance Standards

Council Policy; Road Network Design Standards

Financial Resource Implications:

Capital Cost of $1,600,574.50 and an increase of $34,182.00 per annum in maintenance and renewal costs for capital upgrade of graveled sections only.

 

There will be additional costs for environmental and cultural heritage clearance. An estimate for these clearances cannot be provided until a full investigation of the extent required is completed.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Acknowledgement Letter to Robert Watson Re: Request for Bitumen Seal - Daisybank Rd, Euthulla

D13/59160

2View

Councillor Out & About - 20/11/13 - Cr. Schefe - Daisybank Rd Bitumen request

D13/58320

 

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design


Attachment 1

Acknowledgement Letter to Robert Watson Re: Request for Bitumen Seal - Daisybank Rd, Euthulla

 

Our Ref: D13/58320;D13/59160

 

Enquiries: Clara Aitken

Phone: 4624 0712 (Direct) or

             1300 007 662 (via Customer Service)

Office: Infrastructure Services

 

 

4 December 2013

 

 

Robert Watson

Lot 32 Daisybank Road

EUTHULLA  QLD  4455

 

Via E-mail:      robw03@bigpond.com

 

 

Dear Robert

Re: Request for Bitumen Seal – Daisybank Road, Euthulla

 

Thank you for your Councillor Customer Feedback form addressed to Councillor David Schefe dated 20 November 2013, outlining your request for Council to provide a bitumen seal to Daisybank Road, Euthulla.

 

I have undertaken an initial review of your request and have allocated this matter to Kylie Fleischfresser – Specialist Infrastructure Planning for further investigation. Following this investigation, a report will go to the Council meeting of 8 January 2014 for resolution.

 

Following this meeting we will advise you of the outcome.

 

Again, thank you for bringing this matter to the attention of Councillor Schefe, I will continue to keep Councillor Schefe and yourself informed through to finalisation of your request.

 

Please do not hesitate to contact Clara Aitken of my office on (07) 4624 0712, or by email – clara.aitken@maranoa.qld.gov.au if you have any further questions or concerns with progression of this matter.

 

 

Yours faithfully

 

 

 

 

Kym Downey

Manager – Infrastructure Planning & Design


Attachment 2

Councillor Out & About - 20/11/13 - Cr. Schefe - Daisybank Rd Bitumen request

 


Maranoa Regional Council

    

General Meeting -  22 January 2014

Officer Report

Meeting: General  22 January 2014

Date: 3 December 2013

Item Number: 12.2

File Number: D13/60008

 

Subject Heading:                     Dust Solution - George Street East

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

 

Executive Summary: 

Council has received a request for a dust solution or road closure of George Street East

 

 

Officer’s Recommendation: 

That Council consider this request, in accordance with the adopted Dust Seal Policy, in future budget considerations.

 

That George Street East and the section of Short Street between the Archery Range and George Street East be reopened and available for use by traffic

 

Body of Report:

Council has received a request from Brenda Hill for either increased maintenance - mainly road watering, some other dust solution or the road closure of George Street East between Ashburn Road and Beaumont Road. Ms Hill indicated that traffic along this section is causing a dust issue. Ms Hill’s property is adjacent to George Street East and her access is from Bungil Street.

 

This road was inspected 3 December 2013. A temporary road closure sign with soft fencing was observed at the corner of Ashburn Road and George Street East, and at the corner of Short Street and George Street East. These had been tampered with and vehicles can pass through. The Manager – Roads and Drainage North advised that several efforts have been made to deter traffic from this section however road users continually pull signs and fencing down in order to access this road.

 

Council has also received a letter from Ms Little, of rural address 153 George Street East, objecting to the road closure and requesting it be reopened as it is her preferred route to town and her only property access. Closing this section will add approximately 2km onto her route. Ms Little also states that she has had discussions with other residents of George Street East and they too want the road reopened. As part of the current closure Ms Little no longer has access to her frontage (approximately 670m) and she was using this to access the feed troughs for the cattle and sheep on her property. 

 

By way of background there are 4 road closures surrounding or close to Ms Hill’s property:

 

·    George Street East - Closed between Ashburn Road and 153 George        St East (at the request of Ms Hill)

·    Short Street - Closed between Maranoa Archery and George Street             East (at the request of Ms Hill)

·    Bungil Street - Closed between 1Bungil Street and Short Street

·    Short Street - Closed between Bungil Street and George Street East (in     response to a dust complaint from Mr Rose of 1 Bungil Street,        Resolution  No. 0210.03.GM - 24/09/03)

 

Current Road Closures

 

Ms Hill states that this particular section of George St East has not received maintenance for some time due to its temporary closure. Although no watering has been done in this time it should be noted that George Street East has received flood recovery works from the Natural Disaster Relief and Recovery Arrangements (NDRRA) funds through the Queensland Reconstruction Authority (QRA) for Events 1 and 4 to the amount of $99,801.82 and is currently in good condition.

 

In order to address this request, in which the concern is dust from traffic, four (4) possible options are provided to Council, these are:

 

Option 1        That Council liaise with Ms Hill to construct a dust seal, in     accordance with the Dust Seal Policy.

 

Option 2        That Council seal this road, in accordance with the Request for        Capital Uprgrade of Roads Policy.

 

Option 3        That Council close this road, in accordance with the Local     Government Act (2009). 

 

Option 4        That Council do nothing, lift the temporary road closure and continue road maintenance as per the road maintenance        program.

 

Option 1

Council lift the temporary closures and liaise with Ms Hill to construct a dust seal in accordance with Council’s adopted Dust Seal Policy. This option is consistent with Councils response to dust complaints, and ensures that dust complaints are dealt with in an equitable and transparent manner.

 

Option 1

Location

George St East

Road Details:

Length:

0.2

kilometres

 

Properties accessed:

0

Traffic:

10 - 39

Class:

Rural Access - Primary B

Standards

Adopted standard for rural roads with 10 - 39 VPD is 8m formation and 4m pavement

Current:

> Rural Access - Primary B (to include provision of seal)

Sealed Surface

-

m wide

 -

0.000

k

Gravel Pavement

6

m wide

 -

0.200

k

Formation

8

m wide (ave)

 -

0.200

k

Flood immunity

-

year ARI

 

 

 

 

 

 

Proposed:

Rural Collector Minor

 

Sealed Surface

7

m wide

 -

0.200

k

Gravel Pavement

8

m wide

 -

0.200

k

Formation

8

m wide

 -

0.200

k

Flood immunity

-

year ARI

 

 

 

Associated Costs

Construction

0.200

kilometres of

2

 m wide

Pavement - 150mm

$15.00

/ m2 =

$6,000.00

0.200

kilometres of

7

 m wide

Seal surface (2 coat)

$11.11

/ m2 =

$15,554.00

$21,554.00

Whole of Life

Current:

Light maintenance grade

1 per 12 months

$125.20

pa

Capital renewal

$190.56

pa

Total

$315.76

pa

Proposed:

  Maintenance only as required

$0.00

pa

Capital renewal

$848.79

pa

Total

$848.79

pa

Variation:

An annual increase of

$533.03

pa

 

 

Option 2

Council lift the temporary closures and seal this road in accordance with Council’s Policy Request for Capital Upgrade of Roads.

 

Option 2

Location

George St East

Road Details:

Length:

1.5

kilometres

 

Properties accessed:

3

Traffic:

10 - 39

Class:

Rural Access - Primary B

Standards

Adopted standard for rural roads with 10 - 39 VPD is 8m formation and 4m pavement

Current:

> Rural Access - Primary B

 

Sealed Surface

-

m wide

 -

1.500

k

Gravel Pavement

6

m wide

 -

1.500

k

Formation

8

m wide (ave)

 -

1.500

k

Flood immunity

-

year ARI

 

 

 

 

 

 

Proposed:

Rural Collector Minor (to include provision of seal) 

Sealed Surface

7

m wide

 -

1.500

k

Gravel Pavement

8

m wide

 -

1.500

k

Formation

8

m wide

 -

1.500

k

Flood immunity

-

year ARI

 

 

 

Associated Costs

Construction

1.500

kilometres of

2

 m wide

Pavement - 150mm

$15.00

/ m2 =

$45,000.00

1.500

kilometres of

7

 m wide

Seal surface (2 coat)

$11.11

/ m2 =

$116,655.00

$161,655.00

Whole of Life

Current:

Light maintenance grade

1 per 12 months

$939.00

pa

Capital renewal

$1,429.20

pa

Total

$2,368.20

pa

Proposed:

  Maintenance only as required

$0.00

pa

Capital renewal

$6,365.93

pa

Total

$6,365.93

pa

Variation:

An annual increase of

$3,997.73

pa

 

Option 3

Council close this road in accordance with the Local Government Act (2009). 

 

Residents of George Street East have already objected to the temporary closure and would oppose this solution. Closure of George Street East from Ashburn Road to Beaumont Drive would cut off access to 3 residences. Even partial closure from Ashburn Road to Short Street, although there is an alternative route, would be onerous for these access points for several reasons including emergency access.

 

Furthermore, in submissions for funding for the emergent/reconstructive works on George St East Council has certified that the projects deliver value for money (VfM) as described in the approved VfM statement outlined in the Queensland Reconstruction Authority Submission Guide for NDRRA Funding Applicants. This information is collected pursuant to Part 2, Division 2 of the Queensland Reconstruction Authority Act (201).

 

Should George St East remain temporarily or become permanently closed Council cannot demonstrate that the projects on this road have delivered VfM. This may have financial implications on the recent claims and Maranoa’s ability to obtain future NRDDA funding.

 

If Council proceeds with this option Council would need to ensure that an acceptable process has been used to ensure all parties are considered and treated in an equitable manner.

Section 69 of the Local Government Act (2009) outlines the obligations and authority of Council with respect to closing roads: 

 

Closing roads

(1)          A local government may close a road (permanently or temporarily) to all               traffic, or traffic of a particular class, if there is another road or route         reasonably available for use by the traffic.

 

(2)          Also, the local government may close a road to all traffic or traffic of a       particular class—

              (a) during a temporary obstruction to traffic; or

              (b) if it is in the interests of public safety; or

              (c) if it is necessary or desirable to close the road for a temporary purpose            (including a fair, for example).

 

(3)          The local government must publish notice of the closing of the road, in the         way that the local government considers appropriate (including on its       website, for example).

 

(4)          The local government may do everything necessary to stop traffic using the        road after it is closed.

 

 (5)         If a road is closed to traffic for a temporary purpose, the local           government may permit the use of any part of the road (including for the     erection of any structure, for example) on the conditions the local government          considers appropriate.

 

 

 

 

 

Option 4

Council does nothing, lifts the temporary road closure and continues to maintain this road as per the road maintenance program. As Clayton Street and Miscamble Street East have now been sealed, through traffic on George Street East is expected to reduce.

 

Ms Hill is an adjoining landowner of George St East and as such she may be able to apply to the Department of Natural Resources for permanent closure of this road under the Land Act (2004). It is important to note that the Land Act (2004) definition of a road closure varies from that of the Local Government Act (2009) and this is explained by the Department of Natural Resources on its website:

 

Closing and opening roads

When a road is set aside and dedicated as road, the road is considered to be open: that is, available for use by the public as road. However, a local government may, under the Local Government Act, choose to close a road to traffic (for example, for works or for use as a mall).

 

This type of closure to traffic is different to the closure of a road as provided for under the Land Act. Permanent road closure under the Land Act is the act of changing the status of the land from road to unallocated State land and then being able to sell or lease the land or reserve it for a community purpose (for example, a park).

 

Road closure under the Land Act is only undertaken as a precursor to the reservation, sale or lease or other disposal of the land.

Consultation (internal/external):

Julian McEwan – Manager – Roads and Drainage North, Infrastructure Services

Noel Kerr – Technical Officer, Infrastructure Services

Risk Assessment (Legal, Financial, Political etc.):

Potential financial risk with recent and future NRDDA claims.

Policy Implications:

Council Policy; Road Network Maintenance Standards

Council Policy; Road Network Design Standards

Council Policy; Dust Seal Policy

Council Policy; Request for Capital Upgrade of Roads

Local Government Act (2009) Section 69, Closing Roads

Queensland Reconstruction Authority Act (2011) Part 2, Division 2

Queensland Reconstruction Authority Submission Guide for NDRRA Funding Applicants

Land Act (2004)

 

 

 

Financial Resource Implications:

Option 1

Dust Seal Capital Cost of $21,554.00 (or $10,777.00 as per Dust Seal Policy) and an annual increase of $533.03 per annum in maintenance and renewal costs.

 

Option 2

Bitumen upgrade Capital Cost of $161,655.00 and an annual increase of $3,997.73 per annum in maintenance and renewal costs.

 

Option 3

In claiming $99,801.82 of NDRRA funds through the QRA for Events one (1) and four (4) emergent/reconstructive works Council has certified that George St East is an Essential Public Asset and that those projects deliver VfM. Closing this road may result in financial implications of these monies claimed and future funding.    

 

Option 3

Nil, reverts back to the normal operating maintenance program.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Request for Dust Solution or Road Closure - George Street East

D13/60339

2View

Acknowledgement Letter to Brenda Hill Re: Request for Closure of East George Street, Roma

D13/59113

3View

Alonna Little - George Street Road Closure Roma - Request for Information / Complaint

D13/57879

4View

Initial Acknowledgment Letter - Alonna Little East George Road Closure

D13/58252

5View

Council Resolution 0210.03.GM - Dust Nuisance (Short Street)

DWR31555

6View

Advertisement: Road Closure - Short Street

DWR32095

 

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design


Attachment 1

Request for Dust Solution or Road Closure - George Street East

 


Attachment 2

Acknowledgement Letter to Brenda Hill Re: Request for Closure of East George Street, Roma

 

Our Ref: D13/53567; D13/59113

 

Enquiries: Clara Aitken

Phone: 4624 0712 (Direct) or

             1300 007 662 (via Customer Service)

Office: Infrastructure Services

 

 

4 December 2013

 

 

Brenda Hill

 

Via E-mail:      rose22@internode.on.net

 

 

Dear Brenda

Re: Request for Closure of East George Street, Roma

 

Thank you for your correspondence addressed to Council’s Chief Executive Officer, Ms Julie Reitano dated 5 November 2013, in which you request the closure of a section of East George Street between Ashburn Road and Beaumont Drive, Roma.

 

I have undertaken an initial review of your concerns raised and have allocated this matter to Kylie Fleischfresser – Specialist Infrastructure Planning for further investigation. Following this investigation, a report will go to the Council meeting of 8 January 2014 for resolution.

 

Following this meeting we will advise you of the outcome.

 

Again, thank you for bringing this matter to the attention of Council’s Chief Executive Officer Ms Reitano, I will continue to keep you informed through to finalisation of your request.

 

Please do not hesitate to contact Clara Aitken of my office on (07) 4624 0712, or by email – clara.aitken@maranoa.qld.gov.au if you have any further questions or concerns with progression of this matter.

 

 

Yours faithfully

 

 

 

 

Kym Downey

Manager – Infrastructure Planning & Design


Attachment 3

Alonna Little - George Street Road Closure Roma - Request for Information / Complaint

 


Attachment 4

Initial Acknowledgment Letter - Alonna Little East George Road Closure

 

Our Ref: D13/57879; D13/58252

 

 

26 November 2013

 

 

Ms Alonna Little

PO Box 516

Roma, Qld. 4455

 

 

Dear Ms Little

 

Acknowledgment Letter – Closure of East George Street, Roma

 

I am writing to confirm that I have sighted the details of your request for information lodged with Council on 30 October 2013.

I have forwarded your request to Council’s Acting Director - Infrastructure Services, Mr Michael Parker. He will review your request and coordinate a reply for you.

If for some reason you have not received a response by 17 December 2013, you are welcome to contact Lizzie Elmes of my office (4624 0642) or myself and we will investigate the reasons for the delay on your behalf.   

Please rest assured that we will aim for a quicker response if at all possible.

 

 

Yours faithfully

 

 

 

 

Julie Reitano

Chief Executive Officer


Attachment 5

Council Resolution 0210.03.GM - Dust Nuisance (Short Street)

 

General Meeting 24.09.03

 

13.1     Dust Nuisance – Short Street

 

Councillor Kajewski reported that Mr Harold Rose of Bungil Street had reported a dust nuisance from traffic using the section of Short which adjoins his property.

 

 

Resolution No: 0210.03.GM

 

Moved Councillor Boucaut Seconded Councillor Kajewski  “THAT Council ascertain if Mr Rose would be opposed to closing off that section of Short Street which adjoins his property to all traffic.” CARRIED

 

 


Attachment 6

Advertisement: Road Closure - Short Street

 

Advertisement

 

PO Box 116 Roma Qld 4455

Ph 07 4622 1266 Fax 07 4622 3084

Email: council@roma.qld.gov.au

Web: www.roma.qld.gov.au

ABN 67 831 480 106

 

 

 

 

ROMA TOWN COUNCIL

 

ROAD CLOSURE – SHORT STREET

S915 – Local Government Act 1993

 

 

Roma Town Council wishes to advise that as from Tuesday 14 October 2003, the section of Short Street between Bungil Street and East George Street will be closed to all traffic, apart from pedestrians and cyclists, until further notice.

 

Alternative means of access are available via Ashburn Road and East George Street.

 

 

 

Ian O'Donnell                                                                                        PO Box 116

Chief Executive Officer                                                                          Roma Qld 4455

 

 

 

__________________________________________________________________________________

 

 

Insert this advertisement in:  Western Star, Tuesday 14 October 2003.

 

 

 


Maranoa Regional Council

    

General Meeting -  22 January 2014

Officer Report

Meeting: General  22 January 2014

Date: 18 October 2013

Item Number: 12.3

File Number: D13/49934

 

Subject Heading:                     Grids and Gates

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Peter Weallans, Manager - Infrastructure Contracts & Engineering Services

 

Executive Summary: 

A compliance audit of all known Grids and/or Gates was conducted at the start of the 2013 calendar year by Council (MRC) to assess their safety for public use. The audit established the location, dimensions, conditions and potential property owners of each grid and gate. Furthermore a risk analysis was done on all of the grids and gates audited. As a result, a number of grids and gates were found to be unsafe. The ten most hazardous grids are detailed in the report attached.

 

 

Officer’s Recommendation: 

That Council consider as a priority, utilising the report attached, contacting the relevant property owners associated with the ten grids as identified in attachment 1 to this report. The property owners, once identified, will be briefed on the defective nature of the grids as well as legislative and potential litigation issues. They will then be requested to advise Council whether or not they wish to fence off the land or apply for a conforming replacement grid. It is recommended that Council progressively work through all of the grids and gates in the Shire in this manner until they all meet compliance with the standard.

 

 

Body of Report:

There are approximately 980 grids on Council roads in the Shire. As a result of an extensive condition survey of these grids, it has been identified that many are substandard and potentially unsafe to road users. A risk matrix was created on all of the 980 grids surveyed. Detailed in Attachment 1 to this report are the ten highest priority grids that require attention.  Detailed in Attachment 2 to this report is the risk rating criteria.

Consultation (internal/external):

Noel “Paddy” Kerr – Technical Overseer (MRC)

Niall O’Carroll – Engineer (MRC)

Peter Weallans – Manager Infrastructure Contracts & Engineering Services

Risk Assessment (Legal, Financial, Political etc.):

The adoption of the recommendations of this report will reduce Councils risk exposure to litigation resulting from vehicle accidents associated with sub standard grids and gates on its road network.

Policy Implications:

The Grids and Gates Policy 11December 2013 GM/12.2013/06.

Financial Resource Implications:

Where no property owners take ownership of an unregistered grid and or gate, Council will wear the cost of removal.

 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.3(c) To develop an asset replacement program for Council’s roads infrastructure assets so as to ensure sufficient funds are available to undertake any asset replacement and renewal when required without creating an unnecessary financial burden on other Council operations and in the interest of long term sustainability.

Supporting Documentation:

1View

Attachment 1 Ten highest priority grids

D13/62205

2View

Attachment 2 Risk Rating

D13/62164

 

Report authorised by:

Cameron Castles, Director - Infrastructure Services


Attachment 1

Attachment 1 Ten highest priority grids

 



Attachment 2

Attachment 2 Risk Rating

 

 

Risk Rating

 

The risk assessment takes into consideration all factors that contribute to the safety of public road users. Factors posing higher risks have been attributed a heavier weightings which are reflected in the numerical ranking system applied. The assessment categorises  all individual grids into Five (5) categories:

 

5 – Very High Risk – Considerably Dangerous - Majority of structural elements and/or lack of signage seriously hazardous road environments and require early intervention.

 

4 - High Risk – Majority of structural elements and/or lack of signage create hazardous road environments and require early intervention.

 

3 - Medium Risk - Substantial structural defects present and/or lack of signage creates hazardous road environments that require intervention.

 

2 - Low Risk – Low structural defects and/or minimal signage.

 

1 - Compliant – Grid complies with 2012 Grids and Gates policy.

 


Maranoa Regional Council

    

General Meeting -  22 January 2014

Officer Report

Meeting: General  22 January 2014

Date: 18 December 2013

Item Number: 12.4

File Number: D13/64126

 

Subject Heading:                     Adoption of LRRS Projects for Transport Infrastructure Development Scheme Funding

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

 

Executive Summary: 

 

Through the SWRRTG Council receives funding for projects on the LRRS network. 

 

As time was limited Council Officers submitted projects for funding and have been advised that 39 projects, from 2014/15 to 2017/18 and one year beyond, have been successful and included in the Work Program.

 

As this funding is provided on a 50/50 basis Council is required to endorse the proposed work program and commit to matching the funding provided.

 

 

Officer’s Recommendation: 

That Council

1.      Endorse the proposed work program and commit to funding the $868,000.00 council contribution for the 2014/15 projects, and further;

 

That Council:

2.      Provide preliminary commitment to funding the contribution required for the 2015/16, 2016/17 and 2017/18 programs ($1,476,000.00, $1,074,000.00 and $1,344,000.00 respectively) subject to annual review as part of future budget deliberations.

 

 

Body of Report:

In July 2013 the Minister for Transport and Main Roads and LGAQ President signed a refreshed Alliance Memorandum of Agreement (MOA) which altered the Transport Infrastructure Development Scheme (TIDS) funding allocation methodology.

 

According to this new allocation methodology the South West Regional Road and Transport Group (SWRRTG) TIDS allocation for the 2014/15 program year onwards is now $3,431,819.  This represents an 81.3 per cent increase from the current $1,880,370 allocation.

 

At the general meeting held 26 June 2013 Council endorsed the proposed Local Roads of Regional Significance (LRRS) for Maranoa, Resolution No. GM/06.2013/49.

 

TIDS funding is available for LRRS roads.  The TIDS Policy states:

 

Where TIDS funds are allocated to local government-controlled infrastructure projects:

-    The local government concerned must match funds, over and above its own funding identified for the transport network

-    TIDS funding can be used to fund a maximum of 50% of the project cost.

And that:

-    Annual allocations must be fully expended in the financial year allocated (unspent allocations generally can not be carried over).

 

Member Councils of the SWRRTG were able to submit additional projects to receive some of this additional funding.  Submissions were accepted up until the SWRRTG TC meeting held 14 November 2013.  Given this restricted timeframe Maranoa Regional Council’s representatives in the SWRRTG TC went ahead and submitted fifty-three project applications on Council’s behalf in order to obtain some of these funds.  Projects were developed by upgrading the higher order LRRS roads to the service level for its classification and consideration of safety hazards identified through the Netrisk assessment program.    

 

Proposed projects were then assessed using the Roads and Transport Alliance prioritisation tool and given a priority ranking.  The projects ranked highest regionally were allocated funding and placed on the attached SWRRTG Work Program.  Council now has 39 successful projects on 8 LRRS roads placed on the Work Program which was approved by the SWRRTG TC on 14 November 2013.

 

The works program was then presented and adopted at the SWRRTG meeting held 28 November 2013.

 

Following this meeting errors were corrected and the following amendment was made.  The widen and seal project on Wallumbilla North Road, chainage 21.00 – 22.20km, has been removed and the funding has been reallocated from this project to the investigation and design of upgrading Roma Southern Road between the Warrego Highway and Geoghegan Road.

 

The updated work program for Maranoa’s projects is attached.The Road Alliance requires Regional Road Groups to have a 4 year rolling program with an indicative ‘beyond year’. Funding for the first year, currently 2014/15, is firm and the following 3 years may potentially change as this program is reviewed annually.

 

Council’s approval for these projects, particularly those proposed for 2014/15, and commitment of funding contribution is now required as the updated program will be presented to the SWRRTG TC meeting on 19 February 2013 for final review before being passed to the Department of Transport and Main Roads in March for publication.  

 

The proposed projects for 2014/15 are summarised:

 

Road

Location/ Chainage

Total Project Cost 2014/15

Total TIDS Project Cost 2014/15

Maranoa Project Cost 2014/15

Primary Work description

Bollon Rd

84.00 - 92.00

$400,000

$200,000

$200,000

Gravel Resheet

Bollon Rd

100.00 - 102.00

$100,000

$50,000

$50,000

Gravel Resheet

Bollon Rd

92.00 - 100.00

$400,000

$200,000

$200,000

Gravel Resheet

Mananoa Rd

29.0 - 39.0

$200,000

$100,000

$100,000

Re-sheet unsealed road

Mananoa Rd

15.98 - 23.44

$136,000

$68,000

$68,000

Widen shoulders and seal

Roma Southern Rd

0.00 - 1.57

$250,000

$125,000

$125,000

Road Design

Wallumbilla North Rd

24.15 - 25.90

$250,000

$125,000

$125,000

Overlay and seal

 

 Total

$1,736,000

$868,000

$868,000

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Consultation (internal/external):

Kym Downey – Manager Infrastructure Planning and Design

Michael Parker – (Acting) Director Infrastructure Services

Cindy Irwin - Specialist Infrastructure Program Funding

South West Regional Road and Transport Group Technical Committee

South West Regional Road and Transport Group

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Transport Infrastructure Development Scheme Policy

Roads and Transport Alliance Operational Guidelines

Transport Infrastructure Act (Roads) 1994

Financial Resource Implications:

Council must contribute a minimum of 50% of the total project cost. The cost to Maranoa for 2014/15 projects is $868,000.00.

 

Total cost to Maranoa for the 4 year rolling Work Program 2014/15 to 2017/18 including the beyond year is $6,406,000.00. 

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

SWRRTG Work Program 2014-18 Version D (Maranoa's amendments)

D14/3084

2View

RRG 2013-09-03 Attachment D TIDS Allocation Announcement

D13/61996

 

Report authorised by:

Kym Downey,  Manager - Infrastructure Planning & Design

Cameron Castles, Director - Infrastructure Services


Attachment 1

SWRRTG Work Program 2014-18 Version D (Maranoa's amendments)

 




Attachment 2

RRG 2013-09-03 Attachment D TIDS Allocation Announcement

 



Maranoa Regional Council

    

General Meeting -  22 January 2014

Officer Report

Meeting: General  22 January 2014

Date: 8 January 2014

Item Number: 12.5

File Number: D14/1686

 

Subject Heading:                     Alternative Access to "Borah" AA Company Wylarah Aggregation

Classification:                                   Open Access  

Name of Applicant:                          N/a

Location:                                            Access off Maranoa Road

Author & Officer’s Title:                 Michael Parker, Director - Infrastructure Services (Acting)

 

Executive Summary: 

Council met with AA Company representatives on 16 October 2013 to discuss the access issues to “Borah”, which had been created by the closure of the off-alignment Eulorel Road by the landowner.

 

During that meeting, AA Company advised of what they were prepared to contribute to the alternative road construction.

 

The in-kind contribution has been costed against the estimate for the road construction.

 

 

Officer’s Recommendation: 

That Council consider as a priority the allocation of funding in the 2014/15 financial year budget to allow construction of the alternative access to “Borah”, and when the funding is secure liaise with AA Company about commencement of the fencing and clearing of the site.

 

 

Body of Report:

Council has previously considered alternative access roads to “Borah”, and has a preferred option with agreement from AA Company being the road reserve between Lot 1 EG228 and Lot 12 EG140, to the boundary of Lot 10 COG35 (owned by AA Company).  This will also provide access to Lot 38 EG38 which presently accesses through private property.

Consultation (internal/external):

Mr. Noel Kerr, Technical Officer – Infrastructure Services

Mr. Cameron Castles, Director – Infrastructure Services

Risk Assessment (Legal, Financial, Political etc.):

N/a

Policy Implications:

·    Road Access Policy

Financial Resource Implications:

Recommending commitment of $227,853 in the 2014/15 budget for construction of the road.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.5.1(a) To provide professional and technical engineering advice and support for Council in an effective and timely
manner.

Supporting Documentation:

1View

Map of Area - Alternate Access to Borah off Maranoa Road

D14/1698

2View

Infrastructure Agreement Access to Borah off Maranoa Road

D14/1701

3View

First Principles Costs to Council - Eulorel New Site INFRA AGREEMENT Access to Borah

D14/1735

 

Report authorised by:

Julie Reitano, Chief Executive Officer


Attachment 1

Map of Area - Alternate Access to Borah off Maranoa Road

 


Attachment 2

Infrastructure Agreement Access to Borah off Maranoa Road

 


Attachment 3

First Principles Costs to Council - Eulorel New Site INFRA AGREEMENT Access to Borah

 

 


Maranoa Regional Council

    

General Meeting -  22 January 2014

Officer Report

Meeting: General  22 January 2014

Date: 2 January 2014

Item Number: 13.1

File Number: D14/278

 

Subject Heading:                     Ergon Energy Substation Expansion Mitchell

Classification:                                   Open Access  

Name of Applicant:                          Ergon Energy

Location:                                            St George Road Mitchell

Author & Officer’s Title:                 Tanya Mansfield, Manager-Facilities

 

Executive Summary: 

At the General Meeting of Council held on 14 August 2013, Council considered advice from Ergon Energy that they planned to upgrade the power supply into Mitchell via installation of a 66kv corridor and development of a new electricity substation, adjacent to the existing substation, on the St. George Road. 

 

Council resolved to sell a parcel of land to Ergon Energy to facilitate the development of the sub-station and identified some preferred options in regard to the location of the new line in the vicinity of Council controlled reserves and Council owned freehold land.

 

Ergon Energy has advised that they are unable to accommodate all Council’s preferred options for locating the new line. 

 

In accordance with Section 262 of the Local Government Regulation 2012, Council is asked to amend resolution number GM/08.2013.11 to reflect that Ergon Energy is no longer required to install the new 66kv line on Piggery Lane Road Reserve.

 

 

Officer’s Recommendation: 

In accordance with Section 262 of the Local Government Regulation 2012, Council amend resolution number GM/08.2013.11 from its General Meeting held on 14 August 2013 to read:-

 

That Council:-

 

·    Offer Lot 1 on CP861824 at the Mitchell Industrial Estate for sale to Ergon Energy for $28,000;

 

·    Advise Ergon Energy that when traversing Lot 127 on SP203119 that it is the preferred option that the line cross between the existing canteen building and yards;

 

·    Approve that the new 66kv corridor be installed parallel to the existing line on Lot 2 on DUB5333 being Council freehold land.

 

 

Body of Report:

At the General Meeting of Council held on 14 August 2013, Council considered advice from Ergon Energy that they planned to upgrade the power supply into Mitchell via installation of a 66kv corridor and development of a new electricity substation, adjacent to the existing substation, on the St. George Road. 

 

The resolution from this meeting on 14 August 2013 is as follows:-

Resolution No. GM/08.2013/01

Moved Cr Schefe                                                      Seconded Cr Newman 

That Council:-

 

·    Offer Lot 1 on CP861824 at the Mitchell Industrial Estate for sale to Ergon Energy for $28,000;

 

·    Advise Ergon Energy that when traversing Lot 127 on SP203119 that it is the preferred option that the line cross between the existing canteen building and yards;

 

·    That the line be relocated off Lot 2 on DUB5333 and onto the road reserve on the condition that the alignment of the powerlines (including installation of guy wires and stays) needs to be a minimum of 10 - 12.5 metres from the existing centre line of the road. 

 

CARRIED     6/0

 

Ergon Energy have subsequently advised Council that they are unable to comply with condition 3 being - That the line be relocated off Lot 2 on DUB5333 and onto the road reserve on the condition that the alignment of the powerlines (including installation of guy wires and stays) needs to be a minimum of 10 - 12.5 metres from the existing centre line of the road. 

 

Ergon Energy have advised that their designers have found that Piggery Lane is too narrow for this condition to be met and it is not possible for the powerlines to be installed safely on the road reserve.

 

It had been Ergon Energy’s suggestion to relocate the new line from where it crosses Council freehold land (Lot 2 on DUB5333) fronting Piggery Lane onto the road reserve.  Council’s Infrastructure Planning and Design Department had recommended that Council accept Ergon Energy’s offer to move the powerline onto the road reserve on the condition that the alignment of the powerlines (including installation of guy wires and stays) needs to be a minimum of 10 - 12.5 metres from the existing centreline of the road.  This would ensure construction of the powerline doesn't interfere with any future upgrade of the existing road. 

 

As a further update for Councillor’s information, a Contract has been signed by both Ergon Energy and Council to sell the land for the agreed figure of $28,000.

 

It is recommended that Council amend the resolution in accordance with Section 262 of the Local Government Regulations 2012 to reflect that the line will not be able to be relocated off Lot 2 on DUB5333 and onto the road reserve.

 

Consultation (internal/external):

Warren Williams, Project Manager Ergon Energy

Tony Cowley, Land Coordinator Ergon Energy

Risk Assessment (Legal, Financial, Political etc.):

Risk has been minimized by ensuring legislative compliance and completing consultation within relevant Council work areas.

Policy Implications:

Nil. 

Financial Resource Implications:

Nil.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

Ergon Energy - 66kv line map

D13/33040

 

Report authorised by:

Robert Hayward, Director- Development, Facilities & Environmental Services


Attachment 1

Ergon Energy - 66kv line map

 


Maranoa Regional Council

    

General Meeting -  22 January 2014

Officer Report

Meeting: General  22 January 2014

Date: 3 January 2014

Item Number: 13.2

File Number: D14/409

 

Subject Heading:                     Proposal to Alter the Boundaries of 16 Localities

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Tanya Mansfield, Manager - Facilities

 

Executive Summary: 

The Minister for Natural Resources and Mines is responsible for naming and defining locality and suburb boundaries in Queensland under the Place Names Act 1994.  Accurate locality and suburb boundaries allow for unambiguous addressing to support the delivery of emergency and other essential services.

 

The initial boundary investigations for the Maranoa Regional Council area were formalised on 6 May 2011, however investigations by the Department of Natural Resources and Mines have found that there are a number of locations where properties straddle locality boundaries.

 

At its General Meeting held on 11 December 2013, Council considered an Officers Report proposing minor amendments to locality boundaries.

 

As directed by Council, consultation has been conducted with affected property owners to obtain their feedback on the proposed changes to locality boundaries.  Council is asked to consider this feedback and provide direction.

 

 

Officer’s Recommendation: 

Council write to the Department of Natural Resources and Mines and advise that Council, after consultation with affected property owners, supports the Department’s proposal to amend the locality boundaries for the following lots:-

 

Lot 5 on WT214 – Locality of Hutton Creek

Lot 10 on WV438 – Locality of Wallumbilla South

Lot 15 on SP171828 – Locality of Noorindoo

Lot 15 on SP135043 – Locality of Highland Plains

Lot 16 on SP206073 – Locality of Euthella

Lot 26 on RP129508 – Locality of Weribone

Lot 6 on SP204020 – Locality of Blythdale

Lot 57 on RP228505 – Locality of Parknook

Lot 381 on FTY1149 – Locality of Wallumbilla South

Lot 22 on SP248280 – Locality of Yuleba North

 

 

Body of Report:

The Department of Natural Resources and Mines has written to Council asking consideration be given to minor locality boundary amendments.  Changes to the Locality Boundary Amendments are necessary to alleviate any potential confusion in property addresses allocated by Council.

 

Consultation has been conducted with affected property owners with correspondence being forwarded on 20 December 2013.  To meet the agenda deadline for the January meeting, feedback was required by 8 January 2014.

 

Affected properties and details of their owners (as included in Council’s rates system) are included below:-

Lot 5 on WT214 – Jeffery & Lynn Knoller, Delga Park Wandoan.

Lot 10 on WV438 – Charles & Sarah Nason, Banoona Roma.

Lot 15 on SP171828 – Jacqueline McIntosh, Murilla South Glenmorgan.

Lot 15 on SP135043 – Trent Hornick, Cheviot Injune.

Lot 16 on SP206073 – Gregory & Dianne Forge, Myrrhee Roma.

Lot 26 on RP129508 – Camping & Water Reserve.

Lot 6 on SP204020 – Camping & Water Reserve.

Lot 57 on RP228505 – Warren & Suzanne Butler, Cooraki Surat.

Lot 381 on FTY1149 – State Forest.

Lot 22 on SP248280 – Australia Pacific LNG Pty Ltd.

 

Feedback was received from Charles Nason, a copy of which is attached.  I called Mr Nason on 3 January 2014 to discuss his concerns.  Mr Nason’s property being Lot 10 on WV438 is located across two localities being Wallumbilla South and Noorindoo.  It is Mr. Nason’s preference that the entire Lot 10 on WV438 be included into the locality of Wallumbilla South.  This is in accordance with the Department’s proposed changes.

 

Mr Nason also asked that I relay to Councillors that it is his opinion that all locality names need to be reviewed as locality names don’t always accurately reflect local knowledge or where local people consider a locality to be.  He also mentioned that it is important that localities don’t overlap police, ambulance and fire boundaries.  Mr Nason also asked that Council undertake community consultation when naming localities and also when naming roads.

 

A response has also been received from Australia Pacific LNG Pty Ltd, registered owner of Lot 22 on SP248280.  The respondent has advised that the property boundary on the Western edge of Lot 22 on SP248280 was realigned to incorporate adjacent land as a result of the granting of a road closure application.  They have advised that the revised locality boundary is consistent with the new property boundary for the lot and they agree with the proposed amendment being to move the entire lot into the Locality of Yuleba North.

 

A telephone conversation was held with Trent Hornick from Cheviot Injune.  Mr Hornick had no objection to Lot 15 on SP135043 being moved into the Locality of Highland Plains.

 

Consultation (internal/external):

Correspondence was sent to affected property owners on 20 December 2013 requesting feedback on the proposed changes by 8 January 2014.  Correspondence was received from Charles Nason.  A follow up phone call was conducted with Mr Nason on 3 January 2014.

 

Correspondence was received from Australia Pacific LNG Pty Ltd and a telephone call received from Trent Hornick.

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

Nil

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.2.3(a) To implement Council’s governance policies and procedures in an evolving organisational environment whilst ensuring legislative relevance, consistency and fairness in application.

Supporting Documentation:

1View

Map Showing Affected Lots

D13/60842

2View

Correspondence received from Charles Nason

D14/2769

3View

Correspondence received from Australia Pacific LNG Origin

D14/2766

 

Report authorised by:

Robert Hayward, Director - Development, Facilities & Environmental Services


Attachment 1

Map Showing Affected Lots

 











Attachment 2

Correspondence received from Charles Nason

 


Attachment 3

Correspondence received from Australia Pacific LNG Origin

 


Maranoa Regional Council

    

General Meeting -  22 January 2014

Officer Report

Meeting: General  22 January 2014

Date: 9 January 2014

Item Number: 13.3

File Number: D14/2162

 

Subject Heading:                     Projects to be Submitted for Funding Under Royalties for Regions Round Three

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Susan (Sue) Sands, (Acting) Coordinator - Local Development & Council Events

 

Executive Summary: 

Maranoa Regional Council is eligible to submit projects for funding under the Queensland Government Royalties for the Regions program.  The following projects have been identified as eligible, and have been discussed from an operational and strategic perspective at an Executive Team Meeting.

The following projects have been identified:

-     Truck wash-down facility at Roma Saleyards

-     Yuleba-Taroom Road

-     Pickanjinnie Road

-     Arcadia Valley Road

-     Injune Sewerage Upgrade

 

Officer’s Recommendation: 

That Council submit the identified projects for funding under the Royalties for Regions program. 

 

Body of Report:

Maranoa Regional Council is eligible to apply for funding under the Queensland Government’s Royalties for the Regions program.  A total of $130 million has been allocated to this initiative for Round Three. 

 

Relevant deadlines are:

-     Expressions of Interest due 7 February 2014

-     Business cases due May 2014

-     Successful applications advised June 2014

 

The State Government will assess the projects on a range of criteria, including:

-     Demonstrated support by Council (eg evidence in the form of a Council Minute)

-     Demonstrated demand (eg mentioned in planning documents such as Community Plan, Social Impact Management Plan, Corporate Plan)

-     Contributions from other funding sources

-     The project makes sense financially and is ready to commence construction within six months of signing the funding agreement.

 

Maranoa Regional Council is preparing to submit the following projects:

 

Roma Saleyards – Truck Wash-down Facility

-     The existing facility fails to deliver an acceptable service standard.  The proposed upgrade would transform the truck wash to a ‘best practice’ facility, with improved environmental benefits.

-     Santos and APLNG have indicated support of $500,000 each, plus Council has allocated $1M in the current budget.  The estimated cost to provide in ground infrastructure including sewerage and storm/used water management systems and to build the wash-down facility is $5M, with $3M to be requested from R4R. 

 

Yuleba-Taroom Road

-     Upgrade of approximately 12km of road.  This upgrade will improve safety with a wider sealed pavement and reduction of dust hazards and reduce the maintenance required to maintain the shoulders on the existing narrow sections of roads.

-     An estimated cost of $12M to be funded $5M from R4R and the remainder from APLNG.

 

Pickanjinnie North Road

-     Upgrade of approximately 15.2km of road.  This upgrade will improve safety with a wider sealed pavement and reduction of dust hazards and reduce the maintenance required to maintain the shoulders on the existing narrow sections of roads.

-     An estimated cost of $15.2M to be funded $4M from R4R and the remainder from Santos.

 

Arcadia Valley Road

-     Widen and seal various sections of the Arcadia Valley Road to 8m seal (approximately 9.5kms)

-     An estimated cost of $9.5M to be funded $2.5M from R4R and the remainder from Santos.

 

Injune Sewerage Project

-     This project has been prioritised due to the stresses placed on existing infrastructure resulting from population growth driven by the resource sector.

-     Estimated cost $615,000 to be funded $315,000 from Council’s current budget and the remainder from R4R.

 

Funding for flood mitigation projects under R4R program is now allocated through the new Queensland Disaster Mitigation and Resilience funding initiative.

This round of funding is expected to open in the near future.

Consultation (internal/external):

Councillors

Maranoa Regional Council Executive Management Team

Peter Weallans, Manager Construction and Maintenance, Maranoa Regional Council

Troy Pettiford, Manager Utilities and Waste, Maranoa Regional Council

Ryan Gittins, Specialist – Economic Development

Edward Sims, Manager, Economic and Community Development, Maranoa Regional Council

Craig Rutledge, Director Regional Facilitation, Department of State Development, Infrastructure and Planning

Risk Assessment (Legal, Financial, Political etc.):

Local governments with successful projects will receive an offer of financial assistance.  If the local government accepts the offer, it will be required to enter into a formal funding agreement with the Department of State Development, Infrastructure and Planning within three months of funding approval.  An agreement is valid for the duration of the approved project and once signed by both parties forms a legally binding agreement.

Key features of the agreement will include:  information about the funding recipient; details of the project; timeframes for completion; how funds will be spent; accountability and acquittal; acknowledgement of government funding.

Policy Implications:

Nil

Financial Resource Implications:

Successful funding applications will enable Council to bring forward planned infrastructure projects, and reduce the impact on ratepayers.

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.4.12(a) To distribute allocated Council funds to community organisations in a fair, equitable and efficient manner to address identified community need.

Supporting Documentation:

Nil

Report authorised by:

Edward Sims, Manager - Economic & Community Development


Maranoa Regional Council

    

General Meeting -  22 January 2014

Officer Report

Meeting: General  22 January 2014

Date: 13 January 2014

Item Number: 13.4

File Number: D14/2557

 

Subject Heading:                     RFT 14012 MRC Service Provider Panel for Council Facility Maintenance

Classification:                                   Open Access  

Name of Applicant:                         

Location:                                           

Author & Officer’s Title:                 Amanda Schneekloth, Coordinator - Council Buildings & Structures

 

Executive Summary: 

Tenders were called for Maranoa Regional Council Service Provider panel for Council Facility and Housing Maintenance, for the local government area.

 

Council is asked to consider the tenders received.

 

Officer’s Recommendation: 

That Council accept the tender submitted by the following.

Tenderer

Name

Service

Location

1.

David Walmsley

Builder

Injune

2.

Stanford Plumbing

Plumber

Region

4.

Laurie Marsh

Electrician

Roma, Wallumbilla, Yuleba and other as required

5.

NJ Electrical

Electrician

Injune, Roma and other as required

6.

Amalgamated  Pest Control

Pest Control

Region

7.

Clayton Jones

Handyman

Mitchell and other as required

8.

WestWet

Plumber

Roma and other as required

9.

Brolga Constructions

Plumber

Roma and other as required

12.

JJ Richards

Septic tank and disposal

Region

15.

Rob Cornish Electrical

Electrician

Mitchell, Amby and Mungallala

16.

Crazy Clean 4 U

Carpet and other cleaning

Mitchell and as other as required

 

Body of Report:

Weighted assessment criteria were developed at the time to use in the assessment of tenders received:

1.   Performance                                                                         20% weighting

2.   Quality                                                                                   20% weighting

3.   Business Plan                                                                      25% weighting

4.   Local Supplier                                                                      10% weighting

5.   Price                                                                                       25% weighting

 

A total of sixteen tenders were received for the 16 services requested, though not all services were tendered for.

 

Please see attached TRIM, D14/2595 and D14/2637

 

The Tender Evaluation Panel (TEP) was established incorporating:

12/12/13

Jeanette Pearce

Coordinator Procurement

 

Amanda Schneekloth

Coordinator  Council Buildings and Structures

 

Margaret Langton

Coordinator  Regional Housing

09/01/14

Jeanette Pearce

Coordinator Procurement

 

Amanda Schneekloth

Coordinator  Council Buildings and Structures

 

Madonna Mole

Housing and Tenancy Officer

 

The TEP shortlisted the applicants as above with reference to the scoring form attachments to this report.

Consultation (internal/external):

Jeanette Pearce, Amanda Schneekloth, Margaret Langton and Madonna Mole

Risk Assessment (Legal, Financial, Political etc.):

Nil

Policy Implications:

Nil

Financial Resource Implications:

On going as part of Maintenance of Council Buildings, structures and Housing

 

Link to Corporate Plan:

Corporate Plan 2009-2013 8.3.2(a) To undertake Council’s regulatory function in relation to the administration of Building Certification Codes and legislation in a consistent and responsible manner in the interests of maintaining community standards and wellbeing.

Supporting Documentation:

1View

RFT 14012 Service Providers Tick Sheet

D14/2595

2View

RFT 14012 Score

D14/2637

 

Report authorised by:

Robert Hayward, Director - Development, Facilities & Environmental Services


Attachment 1

RFT 14012 Service Providers Tick Sheet

 


Attachment 2