Maranoa Logo Process

 

Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 22 January 2014 commencing at 9.00am

 

ATTENDANCE

 

Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Cr. D J Schefe, Chief Executive Officer – Julie Reitano, Coordinator Corporate Communications – Jane Frith, and Kelly Rogers Minutes Officer in attendance.

 

AS REQUIRED

Director Infrastructure Services - Cameron Castles, Director Development, Facilities & Environmental Services - Rob Hayward, Director Corporate, Community & Commercial Services - Sharon Frank, Manager Customer Service Facilitation - Samantha Thrupp, Manager Economic & Community Development - Ed Sims, Acting Manager Planning & Building Development - Danielle Pearn,   Manager Airports (Roma, Injune, Surat & Mitchell) - Ben Jones, Acting Coordinator Local Development & Council Events - Sue Sands, Specialist Compliance - Warren Oxnam.

 

GUESTS

Members of the ‘Older Men’s Group Roma.’

 

WELCOME

 

The Mayor welcomed all present and declared the meeting open at 9.11am.

 

APOLOGIES   

 

Thee were no apologies for the meeting.

 

Confirmation of Minutes

 

Resolution No. GM/01.2014/01

Moved Cr Newman                                                        Seconded Cr Chambers  

 

That the minutes of the General Meeting (22-11.12.13) held on 11 December 2013 be confirmed.

 

CARRIED                                                                                                                      9/0

  

 

Following confirmation of minutes, the Mayor  acknowledged the passing of Warren Wilson, former long serving Mayor of the Booringa Shire Council for 24 years, and 12 years prior as a Councillor.

 

The Mayor commented on Warren’s remarkable career as a General Practitioner and  his participation on the Grants Commission, remarking that Warren had great vision and served his community with passion.

 

Council  observed a minute of silence as a mark of respect for his passing and service to the community.

 

 

Business Arising FROM MiNUTES

 

There was no business arising from the minutes.

 

On the Table

 

There were no items for discussion on the table.

 

 

Presentations/Petitions/Deputations/guests

 

Members of the ‘Older Men’s Group Roma’ attended the meeting as part of the public gallery, and were invited by the Mayor to speak about the activities of the group.

 

Consideration of notices of business

 

There were no notices of business for consideration.

 

Consideration of notices of motion

 

There were no notices of motion for consideration.

 

Reception of notices of motion for next meeting

 

No notices of motion were received for the next meeting.

 

Business

 

Corporate, Community & Commercial Services

 

Item Number:                                    11.1

File Number: D14/1661

Subject Heading:                         Consideration of Elected Member Attendance at Conferences

Location:                                          Toowoomba

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

Executive Summary: 

The report sought formalisation of Elected Member attendance at conferences and meetings as part of advocacy activities and/or enhancing strategy and policy development for Maranoa Regional Council.

 

Resolution No. GM/01.2014/02

Moved Cr O'Neil                                                            Seconded Cr Schefe  

That Council approve the attendance of Cr. Price as representing Councillor delegate, and endorse the attendance of Council’s Coordinator – Tourism as representing staff attendee, at the  Southern Queensland Country Tourism (SQCT) – 20 Year Destination Tourism Plan to be held on 20 February 2014 in Toowoomba.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

 

 

Item Number:                                    11.2

File Number: D14/1757

Subject Heading:                         Letter of Petition - Redevelopment of Yuleba Post Office

Location:                                          Yuleba

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

Executive Summary: 

A letter of petition had  been received from residents of Yuleba and surrounds in response to Council’s approval for relocation of the Yuleba Post Office from its current site to the Council Office located on 20 Stephenson Street Yuleba. 

 

Discussion:

Council determined that the matter should lay on the table for futher discussion at a later point during the meeting, to allow Councillors additional time to consider the item.

 

 

Action:

 

That the matter lay on the table for further discussion at a later point during the meeting.

 

 

 

Item Number:                                    11.3

File Number: D14/2160

Subject Heading:                         Letter of Petition - Demolishing of Public Toilets on Arthur & McDowall Streets Roma

Location:                                          Arthur  & McDowall Streets, Roma

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

Executive Summary: 

A letter of petition had been received from residents and interested visitors/members of the public in response to Council’s plans to demolish the existing public toilets located on the corner of Arthur and McDowall Streets, Roma. 

 

The petition did not clarify  Council’s plans for the construction of a new toilet block in close proximity with modern amenities.

 

Discussion:

The Mayor obtained a ‘Mover’ and ‘Seconder’ for the draft motion, however, no vote was taken at that time, and the matter was laid on the table for further discussion and consideration at a later point during the meeting.

 

 

Moved Cr Price                                                             Seconded Cr O'Neil  

That Council receive and note the petition tabled.

 

NO VOTE TAKEN                                                                                                               

 

 

Infrastructure Services

 

Item Number:                                    12.1

File Number: D13/59248

Subject Heading:                         Request for Bitumen Seal - Daisybank Road

Author and Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

Executive Summary: 

Council had received a request to upgrade Daisybank Road to bitumen seal standard.


 

 

Resolution No. GM/01.2014/03

Moved Cr Wason                                                           Seconded Cr Denton  

That Council consider this request in accordance with Council’s Policy (Request for Capital Upgrade of Roads) in future budget considerations

 

CARRIED                                                                                                                      8/1

 

Responsible Officer

Specialist - Infrastructure Planning

 

 

Item Number:                                    12.2

File Number: D13/60008

Subject Heading:                         Dust Solution - George Street East

Author and Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

Executive Summary: 

Council had received a request for a dust solution or road closure of George Street East.

 

Resolution No. GM/01.2014/04

Moved Cr Denton                                                          Seconded Cr O'Neil  

 

That at George Street East, and the section of Short Street between the Archery Range and George Street East,  be re-opened and available for use by traffic.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Infrastructure Planning

 

 

Resolution No. GM/01.2014/05

Moved Cr Denton                                                          Seconded Cr O'Neil

 

That Council progress the request for a dust solution, in accordance with the adopted Dust Seal Policy.

 

CARRIED                                                                                                                       9/0

 

Responsible Officer

Specialist – Infrastructure Planning

 

 

Item Number:                                    12.3

File Number: D13/49934

Subject Heading:                         Grids and Gates

Author and Officer’s Title:                 Peter Weallans, Manager - Infrastructure Contracts & Engineering Services

Executive Summary: 

A compliance audit of all known Grids and/or Gates was conducted at the start of the 2013 calendar year by Council to assess their safety for public use. The audit established the location, dimensions, conditions and potential property owners of each grid and gate. Furthermore a risk analysis was done on all of the grids and gates audited. As a result, a number of grids and gates were found to be unsafe. The ten most hazardous grids were detailed in the agenda report as an attachment.

 

Resolution No. GM/01.2014/06

Moved Cr Newman                                                        Seconded Cr Denton  

That Council:

 

1.      Note the information contained in the officer’s report.

 

2.      Endorse commencement of the process recommended with respect to the ten most hazardous grids.

                       

3.      Be provided a further progress report on implementation of the Gates & Grids Policy in responding to the items identified, to allow for further consideration of  policy refinements.

 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Infrastructure Contracts & Engineering Services

 

 

Item Number:                                    12.4

File Number: D13/64126

Subject Heading:                         Adoption of LOCAL ROADS OF REGIONAL SIGNIFICANCE (LRRS) Projects for Transport Infrastructure Development Scheme (tidS) Funding

Author and Officer’s Title:                 Kylie Fleischfresser, Specialist - Infrastructure Planning

Executive Summary: 

Through the SWRRTG Council receives funding for projects on the LRRS network. 

 

As time was limited, Council Officers submitted projects for funding and have been advised that 39 projects, from 2014/15 to 2017/18, and one year beyond, have been successful and included in the Work Program.

 

As this funding is provided on a 50/50 basis, Council is required to endorse the proposed work program and agree in principle for inclusion of matching funding in the draft budget deliberations.

 

Resolution No. GM/01.2014/07

Moved Cr Price                                                             Seconded Cr Schefe  

That Council:

 

1.  Endorse the proposed work program of $868,000 and agree in principle for inclusion in the 2014/15 draft budget for matching funding by Council.

 

2. Provide support in principle to funding the contribution required for the 2015/16, 2016/17 and 2017/18 programs ($1,476,000, $1,074,000 and $1,344,000 respectively), subject to annual review, as part of future budget deliberations.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Specialist - Infrastructure Planning

 

 

 

 

 

Item Number:                                    12.5

File Number: D14/1686

Subject Heading:                         Access to "Borah" AA Company Wylarah Aggregation

Location:                                          Access off Maranoa Road

Author and Officer’s Title:                 Michael Parker, Director - Infrastructure Services (Acting)

Executive Summary: 

Council met with AA Company representatives on 16 October 2013 to discuss the access issues to “Borah”, which had been created by the closure of the off-alignment Eulorel Road.

 

During that meeting, AA Company advised of what they were prepared to contribute to the road construction.

 

The in-kind contribution has been costed against the estimate for the road construction.

 

Resolution No. GM/01.2014/08

Moved Cr Newman                                                        Seconded Cr Wason  

That Council foreshadow its intention to consider, as a priority, the allocation of funding of approximately $227,853 in the 2014/15 financial year budget, to allow construction of the access to “Borah”.   The estimated cost will again be reviewed during the budget process.

 

Further, that when the funding is secure, Council liaise with AA Company about commencement of fencing and clearing of the site.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Director - Infrastructure Services

 

Development, Facilities & Environmental Services

 

Item Number:                                    13.1

File Number: D14/278

Subject Heading:                         Ergon Energy Substation Expansion Mitchell

Location:                                          St George Road Mitchell

Applicant:                                         Ergon Energy

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

At the General Meeting of Council held on 14 August 2013, Council considered advice from Ergon Energy that they planned to upgrade the power supply into Mitchell via installation of a 66kv corridor and development of a new electricity substation, adjacent to the existing substation, on the St. George Road, Mitchell. 

 

Council resolved to sell a parcel of land to Ergon Energy to facilitate the development of the sub-station and identified some preferred options in regard to the location of the new line in the vicinity of Council controlled reserves and Council owned freehold land.

 

Ergon Energy has advised that they are unable to accommodate all of Council’s preferred options for locating the new line. 

 

Council was asked to amend resolution number GM/08.2013/11 to reflect that Ergon Energy is no longer required to install the new 66kv line on Piggery Lane Road Reserve.

 

Resolution No. GM/01.2014/09

Moved Cr Wason                                                           Seconded Cr Flynn  

That Council amend resolution number GM/08.2013/11 from its General Meeting held on 14 August 2013 to state:-

 

That Council:-

 

·    Offer Lot 1 on CP861824 at the Mitchell Industrial Estate for sale to Ergon Energy for $28,000.

 

·    Advise Ergon Energy that when traversing Lot 127 on SP203119 that it is the preferred option that the line cross between the existing canteen building and yards.

 

·    Approve that the new 66kv corridor be installed parallel to the existing line on Lot 2 on DUB5333 being Council freehold land.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Facilities

 

 

Item Number:                                    13.2

File Number: D14/409

Subject Heading:                         Proposal to Alter the Boundaries of 16 Localities

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

The Minister for Natural Resources and Mines is responsible for naming and defining locality and suburb boundaries in Queensland under the Place Names Act 1994.  Accurate locality and suburb boundaries allow for unambiguous addressing to support the delivery of emergency and other essential services.

 

The initial boundary investigations for the Maranoa Regional Council area were formalised on 6 May 2011, however, investigations by the Department of Natural Resources and Mines have found that there are a number of locations where properties straddle locality boundaries.

 

At its General Meeting held on 11 December 2013, Council considered an Officer’s Report proposing minor amendments to locality boundaries.

 

As directed by Council, consultation has been conducted with affected property owners to obtain their feedback on the proposed changes to locality boundaries.  Council was asked to consider this feedback and provide direction.

 

Resolution No. GM/01.2014/10

Moved Cr Chambers                                                      Seconded Cr Price  

That Council write to the Department of Natural Resources and Mines and advise that Council, after consultation with affected property owners, supports the Department’s proposal to amend the locality boundaries for the following lots:-

 

Lot 5 on WT214 – Locality of Hutton Creek

Lot 10 on WV438 – Locality of Wallumbilla South

Lot 15 on SP171828 – Locality of Noorindoo

Lot 15 on SP135043 – Locality of Highland Plains

Lot 16 on SP206073 – Locality of Euthella

Lot 26 on RP129508 – Locality of Weribone

Lot 6 on SP204020 – Locality of Blythdale

Lot 57 on RP228505 – Locality of Parknook

Lot 381 on FTY1149 – Locality of Wallumbilla South

Lot 22 on SP248280 – Locality of Yuleba North

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Facilities

 

Resolution No. GM/01.2014/11

Moved Cr Chambers                                                      Seconded Cr Flynn

 

That Council further discuss the concept of localities, their origin and use at an upcoming Councillor Workshop.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Facilities

Manager - Infrastructure Planning & Design

 

 

Subject Heading: suspension of standing orders

Council adjourned the meeting for morning tea at 10.00am.

 

Subject Heading: resumption of standing orders

Council resumed the meeting at 10.45am.

 

PRESENTATION

 

The Mayor welcomed members of the ‘Older Men’s Group Roma’ inviting Mr Bernie Shelton forward to address Council.  Mr Shelton provided Councillors a brief overview of the group and their close association wth the Men’s Shed in Roma.  Group members will attend Council meetings from time to time as part of their activity program to observe proceedings at Council meetings.  Council welcomed the two groups’ attendance at future meetings.

 

 

Item Number:                                    13.3

File Number: D14/2162

Subject Heading:                         Projects to be Submitted for Funding Under ‘Royalties for Regions’ Round Three

Author and Officer’s Title:                 Susan (Sue) Sands, (Acting) Coordinator – Local Development & Council Events

Executive Summary: 

Maranoa Regional Council is eligible to submit projects for funding under the Queensland Government’s Royalties for the Regions program.  A number of projects have been identified as eligible, and have been discussed from an operational and strategic perspective at an Executive Team Meeting. Council’s direction was sought in finalising projects for submission.

 

Discussion:

Council determined that the matter should lay on the table for further discussion at a later point during the meeting to further consider the projects proposed.

 

 

Action:

That the matter lay on the table for further discussion at a later point during the meeting.

 

 

The Director Development, Facilities & Environmental Services advised Council that the Manager – Facilities excluded herself from the assessment panel, to negate any ‘Conflict of Interest’ in the panel’s determination, due to her husband having submitted a tender for consideration.

 

Item Number:                                    13.4

File Number: D14/2557

Subject Heading:                         Request for tender (RFT) 14012 Maranoa regional Council Service Provider Panel for Council Facility Maintenance

Author and Officer’s Title:                 Amanda Schneekloth, Coordinator - Council Buildings & Structures

Executive Summary: 

Tenders were called for Maranoa Regional Council’s Service Provider panel for Council Facility and Housing Maintenance, for the local government area.

 

Council was requested to consider a number of organisations/individuals recommended for inclusion on Council’s Service Provider Panel for Council facility maintenance.

 

Resolution No. GM/01.2014/12

Moved Cr Wason                                                           Seconded Cr Schefe  

That Council approve for the following organisations/individuals for inclusion on the Maranoa Regional Council Service Provider Panel for Council Facility Maintenance:  

 

Name/Organisation

Service

Location

David Walmsley

Builder

Injune

Stanford Plumbing

Plumber

Region

Laurie Marsh Electrical

Electrician

Roma, Wallumbilla, Yuleba and other areas as required

NJ Allen Electrical

Electrician

Injune, Roma and other areas as required

Amalgamated  Pest Control

Pest Control

Region

Clayton Jones

Handyman

Mitchell and other areas as required

West Wet Plumbing Pty Ltd

Plumber

Roma and other areas as required

Brolga Constructions Pty Ltd

Plumber

Roma and other areas as required

JJ Richards & Sons Pty Ltd

Septic tank and disposal

Region

Rob Cornish Electrical Pty Ltd

Electrician

Mitchell, Amby and Mungallala

Crazy Clean 4 U

Carpet and other cleaning

Mitchell and other areas as required

 

 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Council Buildings & Structures


 

Item Number:                                    13.5

File Number: D14/2746

Subject Heading:                         Local Government Reserve - Change of Sub Purpose

Location:                                          Lot 334 on CP880097 - Roma

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

Council is the trustee of a reserve being Lot 334 on CP880097.  This reserve is located in Roma and the primary purpose of the reserve is ‘Local Government’ and the sub-purpose of the reserve is ‘Pound’.  This reserve is locally known as the ‘Pound Reserve’. 

 

To allow Council to use this land for purposes other than a pound, it was recommended that Council apply to the Department of Natural Resources and Mines to have the sub-purpose of the reserve removed.  This would retain the reserve as a Local Government Reserve, and allow Council to use the land for local government purposes other than a pound.

 

Resolution No. GM/01.2014/13

Moved Cr Chambers                                                      Seconded Cr Denton  

That Council apply to the Department of Natural Resources and Mines to have the sub-purpose of the Local Government Reserve being Lot 334 on CP880097, sub-purpose pound, removed.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Facilities

 

 

Item Number:                                    13.6

File Number: D14/2917

Subject Heading:                         Material Change of Use – Accommodation Units (2 Additional Units) (File: 2012/18746)

Location:                                          16 Duke Street, Roma QLD 4455 (Lot 2 on RP150861)

Applicant:                                         PerSue Property Investments Pty Ltd C/- Murray & Associates (Qld) Pty Ltd

Author and Officer’s Title:                 Danielle Pearn, Manager - Planning & Building Development

Executive Summary: 

The application sought approval for a Material Change of Use for Accommodation Units (2 additional units) on land at 16 Duke Street, Roma QLD 4455, described as Lot 2 on RP150861. 

 

The application is subject to Impact Assessment against the relevant provisions of Roma Town Planning Scheme 2006.  No submissions were received during the public notification period (21 October 2013 to 11 November 2013).

 

The proposed development is generally consistent with the provisions of the Roma Town Planning Scheme including the DEOs and Urban Area Code.


 

 

Resolution No. GM/01.2014/14

Moved Cr Denton                                                          Seconded Cr Schefe  

That the application be approved for a Material Change of Use – Accommodation Units (2 additional units) on land at 16 Duke Street, Roma QLD 4455, described as Lot 2 on RP150861, subject to the following conditions:

 

Preamble

 

1.         Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

Complete and Maintain

 

1.         Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.         Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.         Maintain the approved development being Material Change of Use (Accommodation Units) generally in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

2012660 Sheet 1 of 5 Rev B

Site Plan

10/10/2013

2012660 Sheet 2 of 5 Rev B

Floor Plan

24/09/2013

2012660 Sheet 3 of 5 Rev B

Elevations

24/09/2013

2012660 Sheet 4 of 5 Rev A

Floor Plan and Elevations

20/06/2013

2012660 Sheet 5 of 5

Carport

20/06/2013

13-0008-S3 Rev A

Turning Circle Plan

24/01/2013

001 Issue A

Landscape Plan

23/03/2013

13-0008-S1 Rev B

Stormwater & Driveway Design

27/06/2013

CMDG-R-041 Rev B

CMDG - Residential Driveway Slab and Tracks

07/2011

D5

Capricorn Municipal Development Guidelines – Stormwater Drainage Design D5 Design Guidelines

03/2012

D7

CMDG – Erosion Control and Stormwater Management Design Guideline

03/2012

D11

CMDG - Water Reticulation Design Guideline          

10/2007

D12

CMDG - Sewerage Reticulation Design Guideline

10/2007

 

4.         Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.

 

5.         During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

6.         All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

7.         All works on or near roadways shall be adequately signed in accordance with the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

8.         The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

9.         All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist, (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Latest versions

 

10.       Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

11.       Stormwater run-off from rooves and impervious surface areas is to be collected internally and piped generally in accordance with approved drawing 13-0008-S1/B Stormwater & Driveway Design prepared by Lindsay Consulting dated 27/06/13 and the Capricorn Municipal Development Guidelines, to the existing kerb in Duke Street adjacent to the site in accordance with a lawful point of discharge.

 

12.       Stormwater must not be allowed to pond on the property being developed during the development process and after the development has been completed.

 

13.       Adjoining properties and roads are to be protected from ponding or nuisance from stormwater as a result of the works.  Ensure the stormwater runoff from the site does not adversely impact on flooding or drainage of properties that are upstream, downstream or adjacent to the site.

 

14.       There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after the development has been completed.

 

 

 

 

Erosion Control

 

15.       All construction works on site are to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7. 

 

16.       Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

17.       Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council. 

 

Services Provisions

 

18.       The development is to be connected to Council’s reticulated sewerage disposal system in accordance with the Water Services Association of Australia (WSAA) publication WSA02-2002 Sewerage Code of Australia (version 2.3) and the CMDG Design Guideline - D12 ‘Sewerage Reticulation’, at no cost to Council.

 

19.       The development is to be connected to Council’s reticulated water supply system in accordance with the Water Services Association of Australia (WSAA) publication WSA03-2002 Water Reticulation Code of Australia (version 2.3) and the CMDG Design Guideline – D11 ‘Water Reticulation’, at no cost to Council.

 

20.       The development must be connected to an electricity reticulation service in accordance with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).

 

21.       If the development is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).

 

22.       All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the CMDG where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

23.       Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

Rubbish Collection

 

24.       At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

25.       All waste containers shall be shielded from the view of travelling public and neighbours.

 

 

 

 

 

 

Access, Car parking and Manoeuvring

 

26.       The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

27.       A 6.0m wide vehicle crossover from Duke Street to the site is to be constructed in accordance with drawing CMDG-R-041 Rev B - Residential Driveway Slab and Tracks, dated 07/2011.

 

28.       Vehicle crossovers must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.

 

29.       Provide a total of six (6) car parking spaces on the site in accordance with the approved plans.  Two (2) of the car parking spaces are to be designated for visitors.

 

30.       Parking bay configurations (width and lengths) are to be in accordance with AS/NZS 2890.1:2004 Parking Facilities Part 1: Off-Street Car Parking.

 

31.       Vehicles entering and exiting the development site must be able to enter and leave in forward direction.  Reversing out of development site is not permitted.  Vehicle manoeuvres in this regard are to be totally contained within the development site boundaries.

 

32.       Vehicle access and manoeuvring areas are to comply with AS/NZS 2890.1:2004 Parking facilities Part 1: Off-street car parking.

 

33.       All car parking spaces and driveway areas are to be sealed with an approved impervious surface.  Surfacing shall consist of either; patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal. 

 

34.       All landscaping, streetscaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work, (vi) the CMDG and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Environmental

 

35.       All construction works on site are to be undertaken in accordance with the Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites (IE Aust, Queensland Division, Brisbane – or later versions).

 

36.       The developer shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site.

 

Landscaping and Fencing

 

37.       Site landscaping is to be provided in accordance with the approved Landscape Plan 001/A prepared by Arbor Active dated 23/03/13.

 

38.       Ground covers should fully cover vegetated areas within 1 year of planting.

 

39.       Site landscaping must be planted prior to occupation of the additional dwelling units.

40.       Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.

 

41.       Screen fencing to a height of 1.8 metres is to be established along the northern and western boundaries of the site.

 

Avoiding Nuisance

 

42.       Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

43.       All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

44.       Any air conditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB  above the background noise level.

 

45.       Whilst the approved works are in progress, no nuisance is to be caused to adjoining properties and occupiers by the way of noise, smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

46.       Whilst the approved works are in progress, waste containers must remain on site and be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

47.       Unless otherwise approved in writing by the Council, approved hours of construction are restricted to Monday – Saturday 6.00 am to 6.00 pm – noise permitted.  Work or business which causes audible noise must not be conducted from or on the subject land outside the above times or on Sundays or Public Holidays.

 

48.       Any damage to roads and infrastructure, that is attributable to the progress of works on the development site or to vehicles associated with the development of the site, shall be repaired to at least the previous condition and at no cost to Council or, if the Council agrees, the cost of repairs may paid to Council for the Council to carry out the repairs.

 

Use

 

49.       All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

50.       The developer is to notify Council upon completion of the conditions of approval and prior to occupation of the dwelling units.

 

Infrastructure Contributions

 

51.       An infrastructure contribution, in accordance with Council’s adopted Priority infrastructure Plan, of $30,000 is payable to the Council. The stated charge is to be paid prior to commencement of construction.

 

No Cost to Council

 

52.       The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

 

 

 

53.       All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to occupation of the units.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Planning & Building Development

 

 

Item Number:                                    13.7

File Number: D14/2963

Subject Heading:                         Application for Material Change of Use “Extractive Industry”, Reconfiguring a Lot (Access Easement) & Environmentally Relevant Activity (ERA) 16 – Extractive and Screening Activities

Location:                                          3584 Duck Creek Road, Highland Plains QLD 4455 (70 WT: 800341, Lot: 71 WT: 288, Lot: 72 WT: 327)

Applicant:                                         Ostwald Construction Materials Pty Ltd C/- PLACE Design Group

Author and Officer’s Title:                 Danielle Pearn, Manager - Planning & Building Development

Executive Summary: 

The application sought approval for a Material Change of Use - "Extractive Industry”, Reconfiguring a Lot (Access Easement) and Environmentally Relevant Activity 16 – Extractive & Screening Activities, on land at 3584 Duck Creek Road, Highland Plains QLD 4455 (described as Lot 70 on WT800341, Lot 71 on WT288, Lot 72 on WT327).

 

The application is subject to Impact Assessment against the relevant provisions of Bungil Shire Planning Scheme 2006 including the DEO’s and Rural Zone Code. 

 

Public notification was carried out between 30 October 2013 and 23 November 2013, and no submissions were received.

 

Discussion:

Council determined that the matter should lay on the table for further consideration at a later point during the meeting to allow for further investigation, by the reporting officer, in relation to dust suppression in the vicinity of the proposed application.

 

 

Action:

 

That the matter lay on the table for further consideration at a later point during the meeting pending the outcome of  further investigation.

 

 

Item Number:                                    13.8

File Number: D14/2966

Subject Heading:                         Material Change of Use – “Undefined Use”  (Non-resident Workforce Accommodation – 360 units) (File: 2013/18679)

Location:                                          Yuleba Taroom Road, Yuleba North QLD 4427 (Lot: 22 SP: 2482)

Applicant:                                         ADAM+SPARKES Town Planning + Development

Author and Officer’s Title:                 Danielle Pearn, Manager - Planning & Building Development

Executive Summary: 

The application sought to establish a Material Change of Use – “Undefined Use” (Non-resident Workforce Accommodation – 360 Units), on land at Yuleba Taroom Road, Yuleba North QLD 4427, described as Lot 22 on SP248280.

 

The proposed development, as recommended for approval, is consistent with the provisions of the Bendemere Shire Planning Scheme including the DEOs and Rural Zone Code.

 

Public notification was carried out between 4 November 2013 and 22 November 2013, and no submissions were received.

 

Resolution No. GM/01.2014/15

Moved Cr Newman                                                        Seconded Cr Wason  

 

That the application be approved for a Material Change of Use – “Undefined Use” (Non-resident Workforce Accommodation – 360 Units), on land at Yuleba Taroom Road, Yuleba North QLD 4427, described as Lot 22 on SP248280, subject to the following conditions:

 

Preamble

 

1.    Refer to http://www.cmdg.com.au/ for the Capricorn Municipal Development Guidelines (CMDG).

 

Complete and Maintain

 

1.    Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications

 

2.    Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

 

3.    Maintain the approved development being Material Change of Use – “Undefined Use” (Non-resident Workforce Accommodation – 360 Units), generally in accordance with the approved plans and documents:

  

Plan/Document number

Plan/Document name

Date

0001 – Rev B

Reedy Creek Proposed Workers Camp Figure 1: Site Plan

7 June 2013

0002 – Rev A

Reedy Creek Proposed Workers Camp Figure 2: Locality Map

6 June 2013

Map/13/01 – DA01

Proposed Camp Site Plan

31 July 2013

Map/13/01 – DA02

Detailed Camp Site Plan

31 July 2013

Map/13/01 – DA03

Camp Area 1 Site Plan

31 July 2013

Map/13/01 – DA04

Camp Area 2 Site Plan

31 July 2013

Map/13/01 – DA05

Camp Area 3 Site Plan

31 July 2013

Map/13/01 – DA06

Camp Area 4 Site Plan

31 July 2013

Map/13/01 – DA07

Car Parking Layout

31 July 2013

Map/13/01 – DA08

Building Types / Floor Plans & Elevations

31 July 2013

Map/13/01 – DA09

Building Types / Floor Plans & Elevations

31 July 2013

SK1295 – Rev A

Upgrade of Yuleba Taroom Road Intersection

22 October 2013

Version 1

Site Based Management Plan for “Seven Trees” Accommodation Camp

June 2013

 

4.    During the course of constructing the works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.    All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.    All works on or near roadways shall be adequately signed in accordance with the “Manual for Uniform Traffic Control Devices – Part 3, Works on Roads”.

 

7.    The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (kerb, road pavement, existing underground assets, etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

8.    All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Latest Versions

 

9.    Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Site Works

 

10.   Any construction works on site are to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites.

 

Stormwater Drainage

 

11.   On-site stormwater drainage is to be constructed in accordance with the Queensland Urban Drainage Manual (QUDM) (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation) and CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

12.   Stormwater must not be allowed to pond on the property being developed during the development process and after development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.

 

 

 

13.   There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after the development has been completed.

 

14.   The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.

 

Earthworks

 

15.   All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7.

 

Erosion Control

 

16.   If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.  Erosion and sediment controls shall be maintained at all times during the course of the project.  Should the proposed controls prove to be ineffective, the developer must install additional measures and provide written notice to Council advising of the additional control measures implemented.

 

17.   During construction stockpiles of topsoil, sand, aggregate, spoil or other material capable of being moved by the action of running water shall be stored clear of drainage paths and be prevented from entering the road and/or drainage system.

 

18.   Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.

 

19.   Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council.  Such works shall be undertaken immediately where there is a potential hazard to pedestrians and/or passing traffic.

 

Service Provisions

 

20.   Reticulated sewerage is unavailable to the development site.  All onsite sewerage systems are to comply with On Site Sewerage Code DNRM AS1547.2000 and On-Site Sewerage Facilities Guidelines for Effluent Quality DNRM.

 

21.   The site must be provided with on-site water supply with sufficient capacity to meet operational needs, including a minimum of 20,000L capacity exclusively for fire-fighting purposes.

 

22.   The development is to be connected to an electricity supply service.

 

23.   All services installation, including water, sewerage, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist  (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

 

 

 

Access, Roads, Landscaping and Lighting

 

24.   The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

25.   A sealed access is to be constructed to the property boundary incorporating the widening of the Yuleba-Taroom Road with dimensions as shown on drawing SK1295 Rev A, dated 22 October 2013. 

 

Note: Outgoing traffic from the site is expected to travel northbound as per the Origin Energy Traffic Management Plan known as the Interim Reedy Creek Traffic Management Plan One Way Route Loop dated 8 July 2013, while such plans are valid.

 

26.   The applicant is to submit an operational works application to Council and gain approval for the required road works and associated drainage in accordance with the CMDG.

 

27.   Roadside guide posts shall be installed to the Manual of Uniform Traffic Control Devices (Queensland) (MUTCDQ) requirements and specifications with additional guide posts provided at vehicle crossovers and underground drainage works.

 

28.   Internal roads, carparking spaces and driveway areas must be constructed with minimal dust producing materials or sealed.

 

29.   All vehicle movements within the site are to be clear of proposed parking areas, buildings and landscape treatments. Vehicle parking bays must not encroach into swept paths for vehicle movements onsite.

 

30.   Provide a total of 566 car parking spaces on the site in accordance with the approved plans.

 

31.   All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) any relevant Australian Standard that applies to that type of work and (vi) the CMDG and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Rubbish Collection

 

32.   At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.

 

Advertising Signs

 

33.   Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

34.   Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction.

 

Avoiding Nuisance

 

35.   No nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time.

 

36.   Any air conditioning, generator, refrigeration, pump, exhaust, fans, or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the background noise level.

 

37.   Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.

 

38.   All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.

 

39.   The approved development is to be kept in an orderly fashion, free of rubbish and clear of weeds and long grasses and not to pose any health and safety risks to the community.

 

Infrastructure Contributions

 

40.   Local road impact charges are to be paid to Maranoa Regional Council in accordance with the following attached Charges Schedule - Local Roads Additional Impacts.

 

41.   All matters contained within this development approval may be covered by infrastructure agreements or deeds of agreement between the relevant parties for each matter. Only parties which are directly affected by the contents of each infrastructure agreement or deed of agreement need to be parties to the agreements.

 

Use

 

42.   All development approval conditions related to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

43.   The development is approved to be operated for a maximum period of ten (10) years, starting from the day the use commences.

 

44.   Within six months of the use ceasing the site is to be cleared of all temporary structures, waste disposal facilities, internal roads, parking areas and drainage facilities and planted with at least a ground cover of endemic grasses.

 

Amenity

 

45.   The developer is to ensure that the external cladding of the ancillary workers’ accommodation and associated buildings are not damaged and the age of any building is no older than five (5) years.

 

No Cost to Council

 

46.   Services and infrastructure required in connection with the establishment of the approved development must be provided at no cost to Council.

 

47.   The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

48.   All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to any use commencing on site.

 

 

 

 

 

 

Charges Schedule - Local Roads Additional Impacts

 

1.    This condition is required because the development will impact on the local roads when vehicles associated with the operation of the accommodation facility use those local roads. The local roads additional impacts charge covers all roads in the Maranoa Regional Council Area where vehicles of the type used in this activity/use are permitted to travel. The number of accommodation units in the accommodation facility are deemed to be a proportional measure of the total traffic to and from the site.

 

2.    A local roads additional impacts charge of $0.50 per accommodation unit per day will be paid to Maranoa Regional Council. This is the local roads additional impacts charge for the 2013/14 financial year. Until such time as (1) the methodology is amended or (2) the level of use is changed or (3) Council has amended charges as a result of a review requested by the accommodation facility operator, the local roads additional impacts charges amount will be increased or decreased annually by a percentage equivalent to the change in All groups consumer price index for Brisbane published by the Australian Statistician.

 

3.    The payment of the local roads additional impacts charge must be made by the accommodation facility operator within 14 days of the end of each 3 month period, with the periods starting with the commencement of the use/activity. The accommodation facility operator must calculate the payment and provide details of the calculation. If no payment is made within the set time, the Council may demand payment based on the maximum approved accommodation capacity of the activity/use divided by 4. The maximum approved accommodation capacity of the accommodation facility will be deemed to be the maximum capacity of the accommodation facility listed in the approvals for the site. If the accommodation facility operator does not pay the local roads additional impacts charge for two consecutive periods, the Council can require the holder of the development approval to pay the local roads additional impacts charge to the Council.

 

4.    The holder of the development approval or the accommodation facility operator may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the activity/use was given. The review will take account of the rates and methodology applying to similar operators in the Council Area and the facts and circumstances applying to this approved activity/use.

 

5.    The Council may review and amend the methodology for calculating the local roads additional impacts charge but any changes resulting from amendments to the methodology will not take effect for a minimum of 2 years from the date of adoption by Council unless the accommodation facility operator request earlier changes to the charges.

 

6.    Despite the payment of a local roads additional impacts charge, the Council may stop the accommodation facility operator from using particular roads. The reasons may include Council concerns about the level of damage being caused or may be caused to those particular local roads by the addition to total road use by vehicles associated with the accommodation facility.

 

7.    Council or its representatives is entitled to inspect, copy and audit any records which may help to prove the actual use of the road network by the accommodation facility operator or the approval holder(s) for the purposes of assessing the local roads additional impacts charge. The accommodation facility operator and the approval holder(s) have agreed by the acceptance of this condition that the Council has their agreement and permission to access those records wherever held and that their agreement and permission cannot be revoked.

 

 

 

 

 

8.    These charges can be included within an infrastructure agreement or deed of agreement with the Council, the accommodation facility operator and any other relevant parties by consent of the parties. The accommodation facility operator, the approval holder and the Council may vary the charges and other factors by mutual consent where circumstances warrant such variations and the community interest is protected.

 

End of Schedule

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Planning & Building Development

 

 

Item Number:                                    13.9

File Number: D14/3062

Subject Heading:                         Local Government Boundary Anomalies

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

The Department of Natural Resources and Mines has written to Council identifying an anomaly pertaining to the Maranoa Regional Council local government boundary adjacent to the Banana Shire, Western Downs Regional Council and Balonne Shire Council local government boundary.

 

As directed by Council, consultation has been conducted with affected property owners to obtain their feedback on the proposed changes to locality boundaries.  No response was received from affected property owners and it is now recommended that Council make an application to the Minister for Local Government to refer the matter to the Local Government Change Commissioner (Electoral Commission of Queensland) to review and rectify the anomalies.

 

Resolution No. GM/01.2014/16

Moved Cr Price                                                             Seconded Cr Newman  

That Council apply to the Minister for Local Government for a referral of the matter to the Local Government Change Commissioner (Electoral Commission of Queensland) to assess the proposed boundary change which affects Lot 4 on SP204532, Lot 9 on AB244, Lot 9 on SP236780, Lot 22 on SP248280, Lot 70 on WV631, Lot 368 on FTY535, Lots 5 and 6 on SP215322,  in accordance with the Local Government Act 2009.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Facilities

 

Item Number:                                    13.10

File Number: D14/3083

Subject Heading:                         Subsidy Maranoa POLICE-CITIZENS YOUTH CLUB (pcyc)

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

The Maranoa PCYC celebrated 12 months of operation in the Roma Recreation Centre in September 2013.  In accordance with Council resolution GM.226.12, the Maranoa PCYC was seeking a second year subsidy payment.  Council’s consideration and direction was sought.

 

Resolution No. GM/01.2014/17

Moved Cr Flynn                                                             Seconded Cr O'Neil  

That a second year subsidy payment of $15,000 be made to the PCYC in recognition of the service the PCYC is delivering to the community.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Facilities

 

 

Item Number:                                    13.11

File Number: D14/3094

Subject Heading:                         Request to Install Microwave Communications Equipment

Location:                                          Roma Water Tower

Applicant:                                         March IT

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

Council has received a request from March IT to install microwave communications equipment on the Roma Water Tower.

 

Resolution No. GM/01.2014/18

Moved Cr Newman                                                        Seconded Cr Flynn  

That Council defer determination of the request received from March IT to install microwave communications equipment on the Roma Water Tower (and all other subsequent received requests), until the following investigations have been completed:

 

·    Completion of a Radio Frequency Survey of the facility to confirm electro-magnetic radiation levels for safety and interference.

 

·    Investigation of the requirements and costs around completing a power upgrade at the site.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Facilities

 

Resolution No. GM/01.2014/19

Moved Cr Newman                                                        Seconded Cr Flynn

 

That Council investigate alternative sites for installation of similar equipment.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Facilities

 

 

Cr. Denton declared a potential perceived ‘Conflict of Interest’ in the following item, due to her being a member of the Injune Retirement Village Committee, and elected  to remain in the Chamber for discussion and debate on the matter on the basis that it would not alter her ability to make a decision in the broader public interest.

 

 

Item Number:                                    13.12

File Number: D13/63915

Subject Heading:                         Injune Retirement Village

Author and Officer’s Title:                 Edward Sims, Manager - Economic & Community Development

Executive Summary: 

During 2012, Injune Retirement Village Inc (IRV) was advised of the imminent closure of the Mt Hutton Retirement Village by the Churches of Christ Care (CoCC) organisation.  CoCC had been the trustee of the village but had found it financially unviable for them to continue to operate it, and had advised IRV that they intended to hand the trusteeship back to them as soon as it could be arranged.

 

In consideration of its commitments to the aged care sector in Injune, IRV needed time to consider its alternatives and plan for the future of the village.  Accordingly it approached Council for support during this planning phase.  

 

On 12 December 2012 Council resolved to provide the support which would be effective on transfer of the trusteeship of the village.  This was envisaged to happen almost immediately however it has taken over 12 months to come into effect.  IRV now request confirmation that Council will still offer the support as described in its resolution of Dec 2012, and which is requested to be effective as of 10 December 2013.

 

The report sought confirmation of Council’s support.

 

Resolution No. GM/01.2014/20

Moved Cr Schefe                                                           Seconded Cr Price  

That  Council resolution number GM.455.12 of 12 December 2012 become effective on 10 December 2013 amended as follows:

 

·         Council agree to a subsidy up to the value of $12,000 for a period up to six months from date of transfer of trusteeship.

·         This consideration is conditional on the submission to Council of evidence of relevant expenditure.

·         A copy of the decision is sought with respect to the Churches of Christ confirming transfer of trusteeship of the Mt Hutton Retirement Village to the Injune Retirement Village Inc.

·         Council further advise that Fire Insurance will be provided by Council to the 30 June 2014, but public and/or professional liability insurance cannot be provided by Council.

·         Council not provide support to develop a business plan.

 

CARRIED  (Cr.Denton voted in favour of the motion)                                                      9/0

 

Responsible Officer

Manager - Economic & Community Development

  

 

Item Number:                                    20.1

File Number: D14/2322

Subject Heading:                         AlternatE Crossing Design - Redevelopment of the Roma CBD

Location:                                          Between McDowall and Arthur Streets Roma

Author and Councillor’s Title:           Cr. Cameron  O'Neil

Councillor’s Summary:

Recommendations from the committee were formally put forward for Council’s consideration at the General Meeting on 27 November 2013; subsequently the following actions were  approved by Council at that meeting,  by way of Resolution Numbers GM/11/.2013/70 & GM/11.2013/71 stating:

 

 

“That Council:

 

1.         Adopt the crossing design for implementation in the Roma CBD;

 

2.         Adopt each of the remaining recommendations contained in the table attached to the agenda report, for input into detailed design for redevelopment of the Roma CBD;

 

3.         Formally thank members for their contribution on the committee;

 

4.         Through the Chief Executive Officer, commence detailed design and project planning for redevelopment of the Roma CBD.”

 

This report sought Council’s approval for the reallocation of funds towards the alternate crossing designs.

 

Resolution No. GM/01.2014/21

Moved Cr O'Neil                                                            Seconded Cr Price   

That Council:

 

1.    Approve the reallocation of funds to the value of $300,000 (originally allocated for the 2013/14 financial year for implementation of mid-street crossings as indicated in the Roma Placemaking Plan), for construction of the alternate crossing design on the intersection of McDowall and Arthur Streets put forward by the Roma CBD Advisory Committee, and approved by Council at the General Meeting on 27 November 2013.

 

2.    Commence detailed design as a matter of priority, noting that this will provide a detailed cost estimate.

 

3.    Develop an appropriate communications plan for the project, and associated steps for deactivation of the current crossings’ treatments affected by the alternate approved designs.

 

4.    Investigate the implications for the town clock project which has previously been proposed, and that stakeholder engagement occur as part of the detailed design.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Economic & Community Development in conjunction with Manager Infrastructure Planning & Design

 

Item Number:                                    13.7

File Number: D14/2963

Subject Heading:                         Application for Material Change of Use “Extractive Industry”, Reconfiguring a Lot (Access Easement) & Environmentally Relevant Activity (ERA) 16 – Extractive and Screening Activities

Location:                                          3584 Duck Creek Road, Highland Plains QLD 4455 (70 WT: 800341, Lot: 71 WT: 288, Lot: 72 WT: 327)

Applicant:                                         Ostwald Construction Materials Pty Ltd C/- PLACE Design Group

Author and Officer’s Title:                 Danielle Pearn, Manager - Planning & Building Development


 

Executive Summary: 

The application sought approval for a Material Change of Use - "Extractive Industry”, Reconfiguring a Lot (Access Easement) and Environmentally Relevant Activity 16 – Extractive & Screening Activities, on land at 3584 Duck Creek Road, Highland Plains QLD 4455 (described as Lot 70 on WT800341, Lot 71 on WT288, Lot 72 on WT327).

 

The application is subject to Impact Assessment against the relevant provisions of Bungil Shire Planning Scheme 2006 including the DEO’s and Rural Zone Code. 

 

Public notification was carried out between 30 October 2013 and 23 November 2013, and no submissions were received.

 

Discussion:

This item had been laid on the table earlier during the meeting pending further investigation by the reporting officer on the aspect of dust supression.  With the investigation complete, Council resumed discussion and debate on the matter.

 

Resolution No. GM/01.2014/22

Moved Cr Newman                                                        Seconded Cr Price  

 

That Council approve the application for Material Change of Use - "Extractive Industry”, Reconfiguring a Lot (Access Easement) and Environmentally Relevant Activity 16 – Extractive & Screening Activities, on land at 3584 Duck Creek Road, Highland Plains QLD 4455 (described as Lot 70 on WT800341, Lot 71 on WT288, Lot 72 on WT327, subject to the following conditions:

 

Council Imposed Conditions

 

1.            The Draft Infrastructure Agreement be presented to Council for further consideration prior to final sign off, with officers to consider as part of negotiations the negation of existing dust suppression concerns on Duck Creek Road due to the quarry’s activities.

 

Preamble

 

1.       Refer to http://www.cmdg.com.au for the Capricorn Municipal Development Guidelines (CMDG).

 

2.       The approved use may not commence until the Environmental Authority has been given in relation to Environmentally Relevant activities prescribed under the Environmental Protection Act 1994.

 

3.       Refer to the third party advice received from Santos Limited, dated 16 January 2013 (Ref: CRWP-AGM023+0847), which is included as part of the development approval.

 

Material Change of Use - "Extractive Industry” and Environmentally Relevant Activity 16 – Extractive & Screening Activities

 

Complete and Maintain

 

1.       Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

2.       Complete and maintain all operational, building and plumbing and drainage work associated with this development approval, including work required by any of the development approval conditions.

3.       Maintain the approved development Material Change of Use - "Extractive Industry” and Environmentally Relevant Activity 16 – Extractive & Screening Activities, in accordance with the approved plans:

Plan/Document number

Plan/Document name

Date

HHQ.001.101

Site Administration Office

12/8/13

HHQ.001.102

Site Administration Office

13/8/13

1026-M01

Locality Plan & Schedule of Drawings

2/7/13

1026-M02

Existing Features Plan

2/7/13

1026-M03

Aerial Overlay Plan

2/7/13

1026-M04

Overall Layout Plan

2/7/13

1026-R01

Locality Plan & Schedule of Drawings

3/7/13

1026-R02

Overall Property Plan

3/7/13

1026-R03

Existing Features Plan

3/7/13

CIV1026/ABMP01

Project Activity Based Management Plan, prepared by Contour Consulting Engineers

25/6/13

CIV1026 01

Traffic Engineering Report, prepared by Contour Consulting Engineers

25/6/13

1026/ESCP-01A

Erosion and Sediment Control Programme, prepared by Contour Consulting Engineers

25/6/13

QQ-10550

Operational Management Plan, prepared by Ostwald Bros

18/3/13

AA1222VMP

Vegetation Management Plan, prepared by Duke Environmental

13/6/13

AB1222REHAB

Rehabilitation Plan, prepared by Duke Environmental

13/6/13

 

4.       During the course of the development works, the developer shall ensure that all works are carried out by appropriately qualified persons and the developer and the persons carrying out and supervising the work shall be responsible for all aspects of the works, including public and worker safety, and shall ensure adequate barricades, signage and other warning devices are in place at all times.

 

5.       All civil and related work shall be designed and supervised by RPEQ Registered Professional Engineers of Queensland (RPEQ) who are competent in the construction of the works.

 

6.       The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development.  Any damage to existing infrastructure (road pavement, existing underground assets etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).

 

7.       All works must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG, (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

8.       Weeds and pests are to be monitored and controlled in accordance with the Weed and Pest Management Plan shown in the Activity Based Management Plan prepared by Contour dated 26/06/2013. All efforts are to be made to prevent the spread of Class 2 Pest, parthenium in the area.

 

 

Latest versions

 

9.       Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

10.     Stormwater, Erosion and Sediment Control is to be managed as shown in the Activity Based Management Plan CIV1026/ABMP01 prepared by Contour dated 25/06/2013 in accordance with the Queensland Urban Drainage Manual (QUDM) (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation) and CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.

 

11.     The developer shall ensure that in all cases, discharge of stormwater runoff from the development drains freely and that no nuisance of ponding is created within the vicinity of the development.

 

12.     There shall be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

 

Services Provisions

 

13.     Reticulated sewerage is unavailable to the development site. A development permit for plumbing and drainage works shall be sought from Council for any onsite sewerage system provided to the development.

 

14.     Any onsite sewerage systems are to comply with On Site Sewerage Code DNRM AS1547.2000 and On-Site Sewerage Facilities Guidelines for Effluent Quality DNRM.

 

15.     The site must be provided with on-site water supply with sufficient capacity to meet operational needs, including watering to minimise dust nuisance.

 

Roadworks and Access

 

16.     Duck Creek Road from the end of the bitumen on Duck Creek Road extending in a southerly direction to the entrance of the proposed quarry site is to be upgraded to a 2 lane bitumen sealed road generally in accordance with the Capricorn Municipal Development Guidelines Table D1.21.03 rural minor collector (150-999 VPD), to the following standard:

 

Formation width:            9.0m

Pavement width:            8.0m

Pavement Design: Capricorn Municipal Development Guidelines Table D2.08.01                                       Rural >100 vpd

 

An operational works application is to be submitted and approved by Council before construction of this road upgrade.

 

17.     Duck Creek Road from the intersection with the Injune Taroom Road extending in a southerly direction to the end of the existing bitumen is to be widened where necessary generally in accordance with the Capricorn Municipal Development Guidelines Table D1.21.03 rural minor collector (100-999 VPD), to the following standard:

 

Formation width:            9.0m

Pavement width:            8.0m

Pavement Design: Capricorn Municipal Development Guidelines Table D2.08.01                                       Rural >100 vpd

 

18.     An operational works application is to be submitted and approved by Council before construction of this road upgrade.

 

19.     The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.

 

20.     All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Division 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) the Capricorn Municipal Development Guidelines (CMDG) Design Guidelines – D1 ’Geometric Road Design’ and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Access Easements

 

21.     Access easements shall be provided for the purpose of vehicle access, with a minimum width of 10m, burdening Lot 70 on WT800341 and Lot 71 on WT288, in favour of Lot 72 on WT327, generally as shown on the approved plans detailed in Condition 3.

 

Earthworks

 

22.     All earthworks for the development shall be undertaken in accordance with Capricorn Municipal Development Guidelines (CMDG) D6 ‘Site Regrading’ Design Guidelines.

 

Erosion Control

 

23.     If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

24.     All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction site and the CMDG Design Guidelines – D7.

 

Rubbish Collection

 

25.     At all times while the use continues, waste containers shall be maintained in onsite and shall be emptied and the waste removed from the site on a regular basis.

 

Operations of Approved Use

 

26.     All development approval conditions relating to the establishment of the approved development must be fulfilled prior to any approved use commencing.

 

27.     Hours of operation, including transporting material from the site are 6:00 am to 6:00pm Monday to Saturday. No work is permitted on Sundays or public holidays.  The quarry operator may apply to Council to vary the hours of operation for a particular project where the extended operating hours are essential in the opinion of the Council because of the requirements and community benefits of the particular project. Any Council approval of the varied hours will be restricted to a period linked to the project and may be rescinded by the Council on 7 days notice if the extended hours of operation are causing serious nuisance or disruption to other persons.

 

 

28.     At the end of operations, remediation of the site is to occur after consultation with the landowner generally in accordance with the program shown in the Rehabilitation Plan prepared by Duke Environmental dated 22/03/2013.

 

Conditions if environmental approval ceases to have effect

 

29.     If the environmental approval issued by a State agency to undertake this use on this site ceases to have effect and is not replaced by an appropriate approval, code or law to manage the use and the rehabilitation of the site, then the conditions, requirements and obligations of the original environmental approval given for this use on this site shall become conditions of this approval. References in the original environmental approval to the State agency will then be construed as references to the Council to the greatest extent possible. The standards referenced by the original environmental approval will be the applicable standards.

 

Advertising Signs

 

30.     Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.

 

31.     Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction. 

 

Avoiding Nuisance

 

32.     No nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.

 

33.     The area and its surrounds shall be maintained in an orderly fashion, free of rubbish and not to pose any health and safety risks to the community.

 

No Cost to Council

 

34.     The developer is responsible for meeting all costs associated with the approved development unless there is specific agreement by other parties, including the Council, to meeting those costs.

 

35.     All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to any use commencing onsite.

 

Infrastructure and Impact Contributions

 

36.     Local road impact charges are to be paid to Maranoa Regional Council in accordance with the following attached Charges Schedule - Local Roads Additional Impacts.

 

37.     All matters contained within this development approval may be covered by infrastructure agreements or deeds of agreement between the relevant parties for each matter. Only parties which are directly affected by the contents of each infrastructure agreement or deed of agreement need to be parties to the agreements.

 

Reconfiguration of Lot (access easement)

 

38.     Complete and maintain the approved development as follows: (i) generally in accordance with development approval documents and (ii) strictly in accordance with those parts of the approved development which have been specified in detail by the Council or Referral Agency unless the Council or Referral Agency agrees in writing that those parts will be adequately complied with by amended specifications.

 

39.     Maintain the approved development being a Reconfiguration of Lot – Access Easement in accordance with the approved plans:

 

Plan/Document number

Plan/Document name

Date

1026-R01 Sheet 1 of 13

Proposed Access Road Easement

03/07/13

1026-R02 Sheet 2 of 13

Proposed Access Road Easement

03/07/13

1026-R03 Sheet 3 of 13

Proposed Access Road Easement

03/07/13

1026-R04 Sheet 4 of 13

Proposed Access Road Easement

03/07/13

1026-R05 Sheet 5 of 13

Proposed Access Road Easement

03/07/13

1026-R06 Sheet 6 of 13

Proposed Access Road Easement

03/07/13

1026-R07 Sheet 7 of 13

Proposed Access Road Easement

03/07/13

1026-R08 Sheet 8 of 13

Proposed Access Road Easement

03/07/13

1026-R09 Sheet 9 of 13

Proposed Access Road Easement

03/07/13

1026-R10 Sheet 10 of 13

Proposed Access Road Easement

03/07/13

1026-R11 Sheet 11 of 13

Proposed Access Road Easement

03/07/13

1026-R12 Sheet 12 of 13

Proposed Access Road Easement

03/07/13

1026-R13 Sheet 13 of 13

Proposed Access Road Easement

03/07/13

 

40.     Any damage to roads and infrastructure that is attributable to the progress of works on the development site or vehicles associated with the development of the site shall be repaired to at least its previous condition and at no cost to Council or, if the Council agrees, the cost of repairs may be paid to Council for the Council to carry out the repairs.

 

Latest versions

 

41.     Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.

 

Stormwater and Drainage

 

42.     The developer shall ensure that in all cases, discharge of stormwater runoff from the development drains freely and that no nuisance of ponding is created within the vicinity of the development.

 

43.     There shall be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.

 

Roadworks and Access

 

44.     The developer is to provide documents to Council showing an access easement has been created and lodged in the location shown on drawings 1026-R01 to 1026-R13, Sheets 1 to 13 prepared by Contour dated 03/07/13. The easement is to be on Lot 70 WT800341 and Lot 71 WT288 and in favour of Lot 72 on WT327 for the purpose of access.

 

45.     Costs associated with the approved development to be met by the developer include all costs of survey, easement preparation, document lodgement, plan approval and land transfers.

 

46.     A vehicle access driveway from Duck Creek Road to Lot 72 WT327 shall be provided at the location shown on approved plans. A properly numbered rural addressing standard signpost is to be provided at the access intersection.

47.     All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) the CMDG Design Guidelines and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.

 

Erosion Control

 

48.     If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.

 

49.     All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction site and the CMDG Design Guidelines – D7.

 

Conditions of approval imposed by Maranoa Regional Council on behalf of Santos

 

50.     The requirements and conditions imposed by Santos Limited in relation to the pipeline infrastructure located within the development site (Ref: CRWP-AGM023+0847, dated 16 January 2013), are attached to and form part of the conditions of this development approval.

 

Charges Schedule - Local Roads Additional Impacts

 

1.       This condition is required because the development will impact on the local roads when materials associated with the operation of the extractive industry are carried along those local roads. The local roads additional impacts charge covers all roads in the Maranoa Regional Council Area where heavy vehicles of the type used in this activity/use are permitted to travel. The tonnage of extracted material leaving the extractive industry is deemed to be a proportional measure of the total traffic to and from the site.

 

2.       A local roads additional impacts charge of $0.50 per tonne will be paid to Maranoa Regional Council for all extracted material transported from the site. This is the local roads additional impacts charge for the 2013-2014 financial year. Until such time as (1) the methodology is amended or (2) the level of use is changed or (3) Council has amended charges as a result of a review requested by the extractive industry operator, the local roads additional impacts charges amount will be increased or decreased annually by a percentage equivalent to the change in All groups consumer price index for Brisbane published by the Australian Statistician.

 

3.       The payment of the local roads additional impacts charge must be made by the extractive industry operator within 14 days of the end of each 3 month period, with the periods starting with the commencement of the use/activity. The extractive industry operator must calculate the payment and provide details of the calculation. If no payment is made within the set time, the Council may demand payment based on the maximum approved annual production capacity of the activity/use divided by 4. The maximum approved annual production capacity of the extractive industry will be deemed to be the maximum capacity of the extractive industry listed in the approvals for the site. If the extractive industry operator does not pay the local roads additional impacts charge for two consecutive periods, the Council can require the holder of the development approval to pay the local roads additional impacts charge to the Council.

 

4.       The holder of the development approval or the extractive industry operator may ask for the local roads additional impacts charge to be reviewed once in every three year period after the approval for the activity/use was given. The review will take account of the rates and methodology applying to similar operators in the Council Area and the facts and circumstances applying to this approved activity/use.

5.       The Council may review and amend the methodology for calculating the local roads additional impacts charge but any changes resulting from amendments to the methodology will not take effect for a minimum of 2 years from the date of adoption by Council unless the extractive industry operator request earlier changes to the charges.

 

6.       Despite the payment of a local roads additional impacts charge, the Council may stop the extractive industry operator from using particular roads. The reasons may include Council concerns about the level of damage being caused or may be caused to those particular local roads by the addition to total road use of heavy vehicles associated with the extractive industry.

 

7.       Council or its representatives is entitled to inspect, copy and audit any records which may help to prove the actual use of the road network by the extractive industry operator or the approval holder(s) for the purposes of assessing the local roads additional impacts charge. The extractive industry operator and the approval holder(s) have agreed by the acceptance of this condition that the Council has their agreement and permission to access those records wherever held and that their agreement and permission cannot be revoked.

 

8.       These charges can be included within an infrastructure agreement or deed of agreement with the Council, the extractive industry operator and any other relevant parties by consent of the parties. The extractive industry operator, the approval holder and the Council may vary the charges and other factors by mutual consent where circumstances warrant such variations and the community interest is protected.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Planning & Building Development

 

Resolution No. GM/01.2014/23

Moved Cr Price                                                             Seconded Cr Denton

That implications for Council’s approved road hierarchy be further investigated by appropriate officers in the Planning & Building Development and Infrastructure Planning & Design teams of Council;  both in regard to this application, and future applications.

  

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager – Planning & Building Development

Manager – Infrastructure Planning & Design

 

 

Late Items

 

Cr. Flynn declared a ‘Conflict of Interest’ in the following item due to him being an Executive Member of the Roma Turf Club, and left the Chamber at 12.21pm, taking no further part in discussion or debate on the matter.

 

The Mayor & Cr O’Neil declared a potential perceived ‘Conflict of Interest’ in the following item being paying members of the Roma Turf Club;  both elected  to remain in the Chamber for discussion and debate on the matter on the basis that it would not alter their ability to make a decision in the broader public interest.

 

Item Number:                                    L.1

File Number: D14/4171

Subject Heading:                         Equine Pool

Location:                                          Bassett Park, Roma

Applicant:                                         Roma Turf Club

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

The Roma Turf Club had written to Council seeking approval and in-kind assistance to construct an equine pool at Bassett Park.

 

Council was asked to consider the Club’s request.

 

Resolution No. GM/01.2014/24

Moved Cr O'Neil                                                            Seconded Cr Schefe  

That Council provide approval to the Roma Turf Club to construct an equine pool at Bassett Park on the following conditions:-

 

1.   The equine pool be constructed on the agreed site, in accordance with the Bassett Park Master Plan.

 

2.   The Roma Turf Club engage a qualified, experienced project manager at the club’s cost, to oversee the project.

 

3.   Council’s contribution will be excavation of the hole for the equine pool only, on the condition that the soil can be used as fill for the levee project.

 

4.   The Roma Turf Club is responsible for all other costs associated with the project including connection of water to fill the pool.

 

CARRIED (The Mayor & Cr. O’Neil voted in favour of the motion)                                     8/0

 

Responsible Officer

Manager - Facilities

 

 

Item Number:                                    L.2

File Number: D14/2768

Subject Heading:                         Request for Meeting Space

Applicant:                                         Life Christian Church Roma

Author and Officer’s Title:                 Tanya Mansfield, Manager - Facilities

Executive Summary: 

The Life Christian Church Roma has outgrown their current facilities on the corner of Soutter and McDowell Streets Roma and had contacted Council seeking assistance in identifying another suitable location for them to meet while they seek a new, larger permanent location. 

 

The building at Bassett Park known as the “fashion parade building” has been identified as a possible suitable location for the group. Council is asked to consider the group’s request to use this building for one morning and one evening per week for a minimum period of 12 months.

 

Resolution No. GM/01.2014/25

Moved Cr O'Neil                                                            Seconded Cr Chambers  

That Council enter into a user agreement with Life Christian Church Roma for the building at Bassett Park known as the “Fashion Parade Building” for an initial period of 12 months on the following conditions:-

 

1.   In lieu of rental, the Life Christian Church arrange and fund minor modifications to the amenity and air-conditioning of the building with work to be overseen by a registered builder. 

 

2.   Further consultation is undertaken with the Roma Show Society on any plan for modifications to the stage.

 

3.   The Life Christian Church makes other arrangements for gatherings in the period leading up to the Roma Show.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Facilities

 

 

Item Number:                                    L.3

File Number: D14/4183

Subject Heading:                         Amendments to the Councillor Remuneration Policy

Author and Officer’s Title:                 Donald  Wells, Manager - Human Resources

Executive Summary: 

The purpose of this report was to advise Councillors of the Local Government Remuneration and Discipline Tribunal (‘the Tribunal’) determination from its 2013 review which reassigned Maranoa Regional Council (‘Council’) from Category 3 to Category 4.

 

The Tribunal’s determination will also increase the remuneration paid to the Mayor, Deputy Mayor and Councillors from 1 July in 2014 and as a result, this report also presents an amended Councillor Remuneration Policy for considered and adoption by Councillors.

 

Discussion:

Council determined the matter should lay on the table for further consideration at a later point during the meeting following further investigation of the requirements outlined in the Local Government Act and Regulation since the introduction of the Local Government Remuneration and Discipline Tribunal.

 

 

Action:

That the matter lay on the table for further consideration at a later point during the meeting.

 

 

  

Subject Heading: suspension of standing orders

Council adjourned the meeting for lunch at 12.28pm.

 

Subject Heading: resumption of standing orders

Council resumed the meeting at 1.42pm.

 

Resolution No. GM/01.2014/26

Moved Cr Denton                                                          Seconded Cr Wason

 

That Council close the meeting to the public at 1.43pm.

 

CARRIED                                                                                                                      9/0

 

 

Cr. Flynn declared a ‘Conflict of Interest’ in item LC.1 “Qantas Airport Charges Discount” and Item LC.3 “Installation of Visual Approach Slope Indicators at the Roma Airport” due to his personal business operations out of the Roma Airport,  being owner of Maranoa Travel, and left the Chamber at 2.27pm taking no further part in discussion on the item.

 

At cessation of discussion on the abovementioned items, Cr. Flynn entered the Chamber at 2.55pm.

 

The Mayor left the Chamber at 3.07pm.

The Mayor entered the Chamber at 3.12pm.

 

Cr. O’Neil left the Chamber at 3.13pm.

Cr. O’Neil entered the Chamber at 3.16pm.

 

Cr. O’Neil left the Chamber at 3.23pm.

Cr. O’Neil entered the Chamber at 3.26pm.

 

Cr. O’Neil left the Chamber at 4.23pm.

Cr. O’Neil entered the Chamber at 4.25pm.

 

Cr. O’Neil left the Chamber at 4.32pm.

Cr. O’Neil entered the Chamber at 4.36pm.

 

Cr. Flynn left the Chamber at 4.55pm.

 

 

Resolution No. GM/01.2014/27

Moved Cr O'Neil                                                            Seconded Cr Denton

 

That Council open the meeting to the public at 4.57pm.

 

CARRIED                                                                                                                      8/0

 

 

Cr. Flynn entered the Chamber at 5.00pm.

 

Confidential items

 

In accord with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-

          (h)      other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

          (c)      the local government budget;

          (a)      the appointment, dismissal or discipline of employees;

 

 

Item Number:                                    C.1

File Number: D13/60227

Subject Heading:                         Business Activity Report - Saleyards and Quarry

Author and Officer’s Title:                 Larissa Pears, Coordinator - Community & Commercial Support & Administration

Month & Year of Report:                    November 2013

Name of Department:                        Commercial Services

 

Executive Summary: 

This monthly report was presented to Council to provide a summary of the performance of Council’s Quarry and Saleyards both over the past month and year to date. The information in this report aims to review the month’s activities, give an overview of financial performance and bring to Council’s attention any emerging issues.

 

esolution No. GM/01.2014/28

Moved Cr Chambers                                                      Seconded Cr Denton  

That Council receive and note the Officer’s report as presented.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Community & Commercial Support & Administration

 

 

Item Number:                                    C.2

File Number: D13/64484

Subject Heading:                         Status Report - Council Property – 18 Stephenson St Yuleba

Author and Officer’s Title:                 Julie Neil, Manager - Community Services

Name of Department:                        Community Services – Council and Community Housing

 

Executive Summary: 

Follow up enquiries regarding the management of 18 Stephenson Street were presented to Council for further discussion.

 

Resolution No. GM/01.2014/29

Moved Cr Denton                                                          Seconded Cr Flynn  

That Council:

 

·         Receive and note the officer’s report.

 

·         Approve for the property located at 18 Stephenson Street Yuleba to remain under Council ownership.

 

·         Provide the necessary restumping funds, for the purpose of ongoing Council employee accommodation, through the reallocation of funds in the budget review that is currently underway.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Manager - Community Services

 

 

Item Number:                                    L.4

File Number: N/A

Subject Heading:                         GasFields Commission Queensland

Author & Officer’s Title:                    Julie Reitano, Chief Executive Officer

Executive Summary:

Notification has been received of an upcoming GasFields Commission Queensland Workshop – Sustainable Futures.  Council attendance at the workshop was requested.

 

Resolution No. GM/01.2014/30

Moved Cr O'Neil                                                            Seconded Cr Denton

 

That Council approve the attendance of the Mayor & Chief Executive Officer at the upcoming GasFields Commission Queensland – Sustainable Futures Workshop on 7 February 2014 at Milton.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Chief Executive Officer/Coordinator – Elected Members & Community Engagement

 

 

Item Number:                                    L.3

File Number: D14/4183

Subject Heading:                         Amendments to the Councillor Remuneration Policy

Author and Officer’s Title:                 Donald  Wells, Manager - Human Resources

Executive Summary: 

The purpose of this report was to advise Councillors of the Local Government Remuneration and Discipline Tribunal (‘the Tribunal’) determination from its 2013 review which reassigned Maranoa Regional Council (‘Council’) from Category 3 to Category 4.

 

The Tribunal’s determination will also increase the remuneration paid to the Mayor, Deputy Mayor and Councillors from 1 July in 2014 and as a result, this report also presents an amended Councillor Remuneration Policy for considered and adoption by Councillors.

 

Discussion:

Council determined the matter should lay on the table for further consideration at a later point during the meeting following further investigation of the requirements outlined in the Local Government Act and Regulation since the introduction of the Local Government Remuneration and Discipline Tribunal.   This information to hand, Council commenced discussion and debate on the item.

 

Resolution No. GM/01.2014/31

Moved Cr Newman                                                        Seconded Cr Chambers  

That Council accept the tribunal’s determination.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Director – Corporate, Community & Commercial Services

 

Cr. Schefe left the Chamber at 5.20pm.

Cr. Schefe entered the Chamber at 5.24pm.

 

Item Number:                                    C.3

File Number: D14/2138

Subject Heading:                         Australia Day 2014 Award Nominations

Author and Officer’s Title:                 Susan (Sue) Sands, (Acting) Coordinator – Local Development & Council Events

Executive Summary: 

The 2014 Australia Day Award Selection Panel had assessed and submitted award nominations for the Maranoa Region.

 

Resolution No. GM/01.2014/32

Moved Cr O'Neil                                                            Seconded Cr Chambers  

That Council:

 

1.   Accept the recommendations from the Awards Selection Panel for the 2014 Australia Day Award Recipients for the Maranoa Region.

 

2.   Accept the recommendation from the Panel that Muckadilla nominations be assessed as part of ‘Roma and District’ awards.

 

3.   Provide each nominee with a certificate at the awards ceremony.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

(Acting) Coordinator - Local Development & Council Events

 

 

Item Number:                                    C.4

File Number: D14/2499

Subject Heading:                         MPHS Levy - Tabling RESIDENT Letter

Location:                                          Jackson

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Executive Summary: 

Tabling a letter dated 6 December and received on 20 December 2013, which has been provided to all Councillors as requested by the applicant.

 

Resolution No. GM/01.2014/33

Moved Cr Chambers                                                      Seconded Cr Wason  

That Council provide a concession to the applicant similar to that made for other residents at Council’s meeting on 12 June 2013 in the event that the levy amount is paid by 30 June 2014.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Chief Executive Officer

 

 

Item Number:                                    C.5

File Number: D14/2965

Subject Heading:                         Ongoing Assistance Requested for Orange Hill Rural Fire Brigade for Vehicle Servicing

Author and Officer’s Title:                 Susan (Sue) Sands, (Acting) Coordinator – Local Development & Council Events

Executive Summary: 

The Orange Hill Rural Fire Brigade had written to Council requesting that their fire truck continue to be serviced by Council.

 

Resolution No. GM/01.2014/34

Moved Cr Denton                                                          Seconded Cr Flynn  

That Council:

 

1.      Proceed with this initial service of the Orange Hill Rural Fire Brigade truck (Mitsubishi) as requested.

 

2.  Write to Rural Fire Service Queensland requesting that they formally submit an application under Council’s Ongoing Non-Financial Assistance Program on behalf of Orange Hill Rural Fire Brigade and all other Rural Fire Brigades in the region, for the remainder of this term of Council, to allow for processing and budget allocation under Council’s  Ongoing Non-Financial Assistance Program.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

(Acting) Coordinator - Local Development & Council Events

 

Item Number:                                    11.2

File Number: D14/1757

Subject Heading:                         Letter of Petition - Redevelopment of Yuleba Post Office

Location:                                          Yuleba

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members &   Community Engagement

Executive Summary: 

A letter of petition had been received from residents of Yuleba and surrounds in response to Council’s approval for relocation of the Yuleba Post Office from its current site to the Council Office located on 20 Stephenson Street Yuleba. 

 

 

Resolution No. GM/01.2014/35

Moved Cr Newman                                                        Seconded Cr Denton  

That Council receive and note the petition tabled.  

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

 

 

Resolution No. GM/01.2014/36

Moved Cr O'Neil                                                            Seconded Cr Denton

 

That Council:

 

1.    Reaffirm its commitment to relocate the Postal, Library and Customer Service functions to the Yuleba Services Centre, located at 20 Stephenson Street Yuleba.

 

2.    Retain and maintain the existing building located at 27 Stephenson Yuleba (current building from which the postal service operates at this time).

 

3.    Undertake consultation with the Yuleba and surrounding community concerning potential / future use/s of the building located at 27 Stephenson Street Yuleba.

 

4.    Tender for sale the building located at  7 Creek Street Yuleba.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

Manager - Facilities

 

Item Number:                                    11.3

File Number: D14/2160

Subject Heading:                         Letter of Petition - Demolishing of Public Toilets on Arthur & McDowall Streets Roma

Location:                                          Arthur  & McDowall Streets, Roma

Author and Officer’s Title:                 Kelly Rogers, Coordinator - Elected Members & Community Engagement

Executive Summary: 

A letter of petition had been received from residents and interested visitors/members of the public in response to Council’s plans to demolish the existing public toilets located on the corner of Arthur and McDowall Streets, Roma. 

 

The petition did not clarify  Council’s plans for the construction of a new toilet block in close proximity with modern amenities.

 

Discussion:

Earlier during the meeting the Mayor had called for a ‘Mover’ and ‘Seconder’ for the draft motion.  At that time no vote was taken on the matter.  Council resumed discussion and debate on the draft motion, which was recorded as follows.

 

Resolution No. GM/01.2014/37

Moved Cr Price                                                             Seconded Cr O'Neil  

That Council receive and note the petition tabled.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Elected Members & Community Engagement

 

 

Resolution No. GM/01.2014/38

Moved Cr Price                                                             Seconded Cr O'Neil

That

 

1.       Council acknowledge receipt of the request that Council:

·       Urgently reconsider removing the toilet block from the corner of Arthur and McDowall Streets, Roma;

·       Acknowledge the mural housed upon its walls as having become a landmark and tourist attraction in the town;

·       Consider the loss of safety, loss of convenience for patrons and increased risk of graffiti and vandalism in placing the toilets in a far less convenient area.

 

2.       Council not accommodate the request to reconsider demolition of the toilet block located on the corner of Arthur and McDowall Streets Roma, and Council reaffirms Resolution Number GM/09.2013/14 which stated that:

“That Council proceed with its plans to construct new public amenities in the Arthur Street car park and, upon completion, make plans to demolish the existing amenities near the corner of McDowall and Arthur Streets, Roma.”

 

CARRIED                                                                                                                      8/1

Councillor Peter Flynn requested that his vote against the motion be recorded.

 

Responsible Officer

Coordinator – Elected Members & Community Engagement

 

 

Resolution No. GM/01.2014/39

Moved Cr Price                                                             Seconded Cr Denton

 

That Council receive and note the letter received from Mr Tyson Golder proposing to take over care and maintenance of the toilet block with community support as tabled.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator – Elected Members & Community Engagement

 

Resolution No. GM/01.2014/40

Moved Cr Price                                                             Seconded Cr Chambers

 

That Council, having considered the request received from Mr Tyson Golder proposing to take over care and maintenance of the toilet block with community support, not accept this offer, given that:

-       the earlier resolution was to demolish the toilet block;  and

-       the demolition will make way for the alternate crossing design, recommended by the CBD Advisory Committee.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator – Elected Members & Community Engagement

 

 

Item Number:                                    13.3

File Number: D14/2162

Subject Heading:                         Projects to be Submitted for Funding Under Royalties for Regions Round Three

Author and Officer’s Title:                 Susan (Sue) Sands, (Acting) Coordinator – Local Development & Council Events

Executive Summary: 

Maranoa Regional Council is eligible to submit projects for funding under the Queensland Government Royalties for the Regions program.  A number of projects have been identified as eligible, and have been discussed from an operational and strategic perspective at an Executive Team Meeting. Council’s direction was sought in finalising projects for submission.

 

Discussion:

This item had been laid on the table earlier during the meeting to allow Councillors additional time to consider appropriate projects for submission.  Council resumed discussion on the matter.

 

Resolution No. GM/01.2014/41

Moved Cr Chambers                                                      Seconded Cr Schefe  

That Council submit the following identified projects for funding under the Royalties for the Regions program in order of priority:

 

Truck Wash-Down Facility at Roma Saleyards

Injune Sewerage Upgrade

Pickanjinnie North Road

Mt Saltbush Road

Arcadia Valley Road (Widen and seal sections to 8m (approx. 9.5kms))

 

Further that projects for the next round of funding under the Royalties for the Regions program be discussed at an upcoming Council workshop.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

(Acting) Coordinator - Local Development & Council Events

 

 

LATE CONFIDENTIAL ITEMS

 

Cr. Flynn declared a ‘Conflict of Interest’ in the following two items due to his personal business operations out of the Roma Airport,  being owner of Maranoa Travel, and left the Chamber at 5.20pm taking no further part in discussion or debate on the items.

 

Item Number:                                    LC.1

File Number: D14/4094

Subject Heading:                         Qantas Airport Charges PROPOSAL

Location:                                          Roma Airport

Applicant:                                         John Gissing - Qantas

Author and Officer’s Title:                 Ben Jones, Manager - Airports (Roma, Injune, Surat & Mitchell)

Executive Summary:

Qantas submitted a charges proposal for consideration.   

 

Resolution No. GM/01.2014/42

Moved Cr Newman                                                        Seconded Cr Price  

That Council not accept the revised fee proposal from Qantas.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Airports (Roma, Injune, Surat & Mitchell)

 

 

Item Number:                                    LC.3

File Number: D14/3945

Subject Heading:                         Installation of Visual Approach Slope Indicators at the Roma Airport

Location:                                          Roma Airport

Author and Officer’s Title:                 Ben Jones, Manager - Airports (Roma, Injune, Surat & Mitchell)

Executive Summary: 

The report considers the installation of Visual Approach Slope Indicators (VASI’s) at the Roma airport.

 

Resolution No. GM/01.2014/43

Moved Cr O'Neil                                                            Seconded Cr Denton  

That Council:

 

1.    Approve the installation of the Visual Approach Slope Indicators at the Roma Airport.

 

2.   Provide the funding required for this once off (estimated) cost of $145,537.60 ex GST, out of the Airports Reserve, and the  amendment be included as part of the quarterly budget review process currently underway.

 

CARRIED                                                                                                                      8/0

 

Responsible Officer

Manager - Airports (Roma, Injune, Surat & Mitchell)

 

At cessation of discussion and debate on the abovementioned items, Cr Flynn entered the Chamber at 5.25pm.

 

Item Number:                                    LC.2

File Number: D14/4314

Subject Heading:                         Updates to Organisational Structure

Author and Officer’s Title:                 Julie Reitano, Chief Executive Officer

Executive Summary: 

Requesting that four changes be made to the structure:

1.   1 x full time position

2.   1 x term project position

3.   1 x extension to a period of temporary employment

4.   1 x clarification of a position’s title and responsibilities

 

Resolution No. GM/01.2014/44

Moved Cr Wason                                                           Seconded Cr Chambers  

That:

 

1.   Council adopt the organisational changes as presented by the Chief Executive Officer, including:

 

·    1 x full time position – Plant Pool Officer  (with the Chief Executive Officer to further investigate organisational requirements for Plant & Workshops, in conjunction with the new Director Infrastructure Services);

·    1 x term project position – Project primarily to review delegations and authorisations within Council, and other administrative projects as required by the new Director Corporate, Community & Commercial Services;

·    1 x extension to a period of temporary employment – Engineer  - extension to 9 May 2014;

·    1 x clarification of a position’s title and responsibilities – Automotive Electrician;

·    Employment of a Casual Registered Nurse for Wallumbilla Community Care.

 

2.   The organisation chart be updated to reflect these changes.

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Chief Executive Officer

 

 

Item Number:                                    LC.4

File Number: D14/4198

Subject Heading:                         Proposed Land Swap - Roma

Author and Officer’s Title:                 Fiona Vincent, Coordinator - Sport & Recreation

Executive Summary: 

Council has for a number of years been seeking to undertake a land swap gifting freehold land to the state for the purposes of creating a reserve for community purposes and converting existing reserve to freehold land with a view to using that land to fund a multi purpose sporting precinct in Roma. This deal has been investigated with past Labor and present LNP governments.

 

The offer would require Council to forego future grant requests to offset the costs of future capital expenditure for the multi-purpose sports facility.

 

Resolution No. GM/01.2014/45

Moved Cr Price                                                             Seconded Cr O'Neil  

That Council:

 

  •    Defer a final decision and response to the State Government until no later than 30 June 2014.

 

  •   Provide Deputy Premier Seeney with an interim update/letter confirming Council’s approach. 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Coordinator - Sport & Recreation

 

 

Item Number:                                    L.5

File Number: N/A

Subject Heading:                         CrossRoads Road

Author & Officer’s Title:                    Julie Reitano, Chief Executive Officer

Executive Summary: 

A letter had been received by Coucil dated 12 December from a number of concerned residents with respect to current conditions and safety of CrossRoads Road, Jackson.  This letter was formally tabled for Council’s consideration.

 

Resolution No. GM/01.2014/46

Moved Cr Chambers                                                      Seconded Cr Wason

 

That Council:

 

1.    Receive and note the letter containing multiple signatures.

 

2.    Refer the matter to the CSG Advisory Committee for further consideration on 14 February 2014, with appropriate technical/engineering input.

 

3.    Provide a letter of response to questions raised by the lead initiator. 

 

CARRIED                                                                                                                      9/0

 

Responsible Officer

Chief Executive Officer/Coordinator Elected Members & Community Engagement

 

 

Item Number:                                    L.6

File Number: N/A

Subject Heading:                         Arthur Street Car Park

Author & Officer’s Title:                    Julie Reitano

Executive Summary:

The Chief Executive Officer briefed Council on the key changes to the Licence to Occupy that Council is seeking to enter into with Queensland Health for use of land as an additional carpark.    Whilst most of the proposed changes are largely seeking to provide clarification, two changes were discussed in more detail with Council;   the first relating to a Licence (rather than a lease), the second relating to the 3 year term that can be extended.

 

 

Resolution No. GM/01.2014/47

Moved Cr O'Neil                                                            Seconded Cr Schefe

 

That Council delegate authority to the Chief Executive Officer to sign the Licence to Occupy, once agreement is reached between Queensland Health and the Chief Executive Officer, noting that Council is agreeable to the key amendments proposed.

 

CARRIED                                                                                                                       9/0

 

Responsible Officer

Chief Executive Officer

 

CLOSURE

 

There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 5.42pm.

                                 

 

These Minutes are to be confirmed at the next General Meeting of Council to be held on 12 February 2014, at Roma Administration Centre.

 

 

 

 

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Mayor                                                                             Date